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ORDINANCE NO. 25-213 INTRODUCED BY: Mrs. Fenderbosch AN ORDINANCE AWARDING A CONTRACT TO ARBORPRO, INC., FOR TREE INVENTORY AND MANAGEMENT PLAN AND DECLARING AN EMERGENCY. WHEREAS, the Avon Lake Urban Forest Management Plan was adopted by Ordinance No. 25-67 on April 28, 2025; and WHEREAS, in accordance with the direction of Council, the Public Works Director has prepared specifications for a City tree inventory and management plan project; and WHEREAS, further in accordance with the direction of Council, the Public Works Director has caused notice to be given inviting proposals for said project, and proposals having been received, opened, and tabulated, as provided by law; and WHEREAS, Council, coming now to consider said proposals, has determined that the proposal submitted by ArborPro, Inc., of Orange, California, is the lowest and best responsive proposal after advertising, in accordance with Ohio Revised Code, and is acceptable to this Council. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF AVON LAKE, STATE OF OHIO: Section No. 1: That the proposal by ArborPro, Inc., of Orange, California, (hereafter referred to as “Contractor”) for tree inventory and management plan for the City of Avon Lake, Ohio, in accordance with the specifications prepared by the Public Works Director be, and the same is hereby awarded to said Contractor in accordance with said specifications and the proposal received. The total amount of said contract is in the sum of $68,830. Section No. 2: That the Contractor shall furnish his services in the amount of $68,830 to the satisfaction of the Mayor and approved as to form by the Law Director, conditioned to insure faithful performance of the contract thereby awarded, and completion of the work free and clear of all claims and encumbrances. Section No. 3: That the Contractor shall deposit and keep in force and effect on file with the Finance Director memoranda of policies of insurance in the amounts and under the conditions set forth in the specifications of the contract documents. Section No. 4: That upon receipt by the Finance Director of the certificate of the Public Works Director that the project has been completed to his full satisfaction and in accordance with the specifications, the Finance Director shall be authorized and directed to issue to Contractor the warrants of the City in payment of the amount due ORDINANCE NO. 25-213 Page | 2 the Contractor, as determined by the Public Works Director, according to the terms of the contract. Section No. 5: That the Mayor shall be and is hereby authorized and directed to sign and execute the contract hereby awarded. Section No. 6: That it is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were taken in an open meeting of this Council, and that all deliberations of this Council and any of its committees, which resulted in such formal actions, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. Section No. 7: That this Ordinance is hereby declared to be an emergency measure, the emergency being the necessity of developing the Urban Forest Management Plan so it can be implemented in 2026, thus for the public health, safety, and welfare. Therefore, this Ordinance shall go into immediate force and effect from and after its passage and approval by the Mayor. PASSED: 12/15/2025 ____________________________ Council President POSTED: 12/19/2025 APPROVED: 12/16/2025 ATTEST: _________________________ ____________________________ Clerk of Council Mayor