Committee Meeting of Council Minutes

City of Bay Village Council Minutes, Committee Session Dwight A. Clark, President of Council, presiding. Council Chambers. October 20, 2025 President of Council Dwight A. Clark called the meeting to order at 7 :00 p.m. Present: Dwight A. Clark, President of Council. Lydia DeGeorge, Vice President of Council and Councilwoman, Ward 2. Peter J. Winzig, Council-at-large. Sara Byrnes Maier, Council-at-large. Gerald Horning, Councilman, Ward 1. Michael Greco, Councilman, Ward 3. Dan Rettig, Councilman, Ward 4. Mayor Koomar. Also Present: Finance Director Jim Milton, Police Lieutenant Mark Palmer, Director of Public Service and Properties Mary Kay Costello, Recreation Director Dan Enovitch, Building Director Eric Tuck-Macalla, Community Services Director Kathy Messeri, Clerk of Council Joan Kemper. AUDIENCE Kathryn Kerber, Steve Swidarski, Mark Schmidt, Ryan Kana, Brian Harder, Tom Henderson, Kathy Toll-Grossman, Rob Grossman, Nancy Brown, Janet Bolwin, William Bolwin, Jane Shemela, Laura Lennerth. President of Council Dwight A. Clark called the meeting to order at 7:00 p.m. and welcomed everyone to this Committee Meeting of Council. ANNOUNCEMENTS COMMITTEE OF THE WHOLE First Energy Corp. representatives were present as follows: Mr. Nick Katsaros, Local Engagement Specialist. Ms. Hannah Catlett, Advanced Communications Representative. David Turner, Director, Customer Accounts and Local Engagement. Mr. Nick Katsaros, Local Engagement Specialist, First Energy Corporation, addressed the Bay Village City Council, the administration, and members of the audience, with the following information.

Committee Meeting of Council October 20, 2025 Mr. Katsaros stated that his responsibility as Local Engagement Specialist of First Energy Corporation is to work with everyone from the City. He is local, from the west side, attended St. Raphael Church where he was married, and is very familiar with Bay Village. A neighborhood meeting for the residents of the Lincoln Drive area was held on Tuesday, October 7. The issues talked about were how First Energy is going to improve reliability, and the best ways to contact First Energy. The residents of the Lincoln area were presented with information concerning the number of outages they experienced, which was roughly 18 over the last 24 months. There were a variety of reasons for the outages for the area: tree related, animal contact, major storm last August, and some underground faults. A vast majority of those outages were affecting less than 50 customers, signifying that it is not really a system-wide failure, it is more of a localized issue. Because of that, they are taking a localized approach to learn the reasons for those outages. The investment that they are making to assess reliability is that the engineering staff is reviewing the underground facilities in that area. They do engineer reviews of the amount of outages those customers are experiencing, based on the underground cable in the area. There will be sections of the cable that will be replaced in the first quarter of 2026. There were also four animal contact related outages. Those were taking place in the overhead section between Lincoln and Buchanan, where the feed goes overhead into the underground. There are feeds on the last pole and the animals were contacting that pole on a repeated basis. They will rebuild that entire pole and put animal guard upgrades on the pole which will help to drastically reduce the animal contact outages. That will take place before the end of this year, most likely in the December timeline. Forestry is another topic. There were some forestry related outages. Trees are trimmed every four years through the entire system. Tree trimming in that circuit was done in 2024, and in September of this year the forestry supervisor did walk the entire circuit and made sure that the right-of-way was clear. Tree limbs that are growing into their lines are trimmed which encourages them to grow away from the lines. They do understand there is an ordinance in Bay Village that limits tree trimming from April to October, and they respect and work around that requirement. They also talked about their right-of-way and responsibilities, and customers' responsibilities. Overhead distribution lines have a right-of-way of 15 feet, vertically and horizontally, and that is the area they trim. There are obviously trees that are above that and they come down outside of the right-of-way, still causing an outage. That would be the customers' responsibility to maintain those trees. They want to work with their customers so if there is a tree that could cause an outage or is a dangerous situation, it must be called into the contact center, and someone will be sent out to provide additional information and guidance. The responsibility around service drops and ground level infrastructure was discussed. Service drops are basically from the pole to the customer's home. It is the customer's responsibility to keep the area 10 feet in front and 3 feet to the side clear for safety purposes. The following streets were brought to the attention of First Energy by the City: Brooke Lane, Roberta, Clinton, Perry, and Walmar and are being reviewed by the First Energy engineering 2

Committee Meeting of Council October 20, 2025 team. Based on their estimations. there will be sections replaced in 2026, which are now in the engineering phase. They are working with the City at this time to send a follow-up letter to the residents that were at the meeting on October 7, getting that out as soon as possible for a follow-up to the information discussed at the meeting. The best way to reach First Energy if experiencing an outage is through their website: Firstenergycorp.com. or calling 1-888-lightss. (two s's) )1-888-544-4877) Sign up for text messages: Text: "Out" to 544487 for outages. The outage website provides current information as to outages. Mr. Clark asked if there is information concerning the number of homes most severely impacted. Mr. Katsaros stated that the mailer for the neighborhood meeting on October 7 was for 260 residents. The engineering team is reviewing the entire circuit in Ward 4. Included in the review is the underground cable replacement for certain sections for next year. The Service Director will be kept updated on the progress of the work to release information to residents. Mr. Rettig thanked the First Energy representatives for their attendance this evening. He stated that in terms of people getting information about power outages in the area there was some instruction provided by our Service Director about getting a power quality report. A resident called in and spent over a half hour on the phone and the representative did not know what they were talking about. But, talking with other residents who spoke to engineers, they were able to pull up information immediately. It seems that information is readily available. Can it be requested through the Service Director for a report? Mr. Katsaros stated that the best way for customers to obtain information is to call in to the Contact Center or place an order through the website. Calling in is the quickest way. Mr. Katsaros did speak with the Contact Center Manager who is reviewing the calls from those who say they have frequent outage reports. If a customer calls in and requests a Frequent Outage Report, the person from the Contact Center will be able to pull up the outages for their street. If there are outages they can't explain, they will put in an order which will then trigger someone from the Power Quality Team to contact that customer directly to go through the outages that are affecting them individually. Mr. Rettig asked if the report can be obtained as a City by the Service Director or a member of Council. It seems like it would be easy to pull that up over the last 24 months. Mr. Katsaros stated that if he is provided with an address he can reach out to Power Quality, and they can find that information. Mr. Rettig asked if information can be secured by street name. Mr. Katsaros stated that it would not be a problem. 3

Committee Meeting of Council October 20, 2025 Mr. Katsaros stated that a copy of the letter to the residents will be made available to Council. Ms. DeGeorge asked how underground cables are checked. Mr. Katsaros stated that they do helicopter patrols for their transmission lines that are extremely high voltage on a yearly basis. Underground cables are in conduit and are monitored in different ways, such as outage reports, but they are not experiencing the same level of outages caused by trees and animals. Ms. DeGeorge asked if underground cable repairs are based on the number of outage calls received from customers. Mr. Katsaros stated that they are based on the number of outages experienced. Mr. Rettig asked if there is a good record - today it is in a conduit, so it is protected more. Back in the 1970's when conduit wasn't used that may have been causing some of the problems in some of those areas. Are you focusing on those areas without conduit? Mr. Katsaros replied that if they are experiencing outages over a period of time they would go through their engineering design group. They do this throughout the entire service area; it is always looking at areas that will be replaced and putting it through that year's budget. Ms. DeGeorge asked if the budget is open to the public. Mr. Katsaros stated that it is not so much of a budget. It is what they fit into the schedule for the year. Mr. Clark asked Director of Public Service and Properties Costello to talk about the cadence she has had in meeting with First Energy and how we are looking to invest in some of these issues. Director Costello stated that she is in contact with Mr. Katsaros very regularly and they have been discussing the Lincoln area, from Dwight Road to Bassett Road, and to the end of the corporation limit, since July. It was understandable that at first it was slow because there were some internal glitches. There were other incidents, and it took time to connect the dots regarding the outages from trees and storms, and additional underground faults occurring. Once information was received from residents regarding their experiences, it was easier to get to the bottom of the issues. It is important to have someone that is acting as an information hub in these situations. Director Costello stated that Mr. Katsaros always stays in contact with her and this has been a delight. Mr. Clark stated that he lives in the affected areas of Lincoln, Dwight, Buchanen, and Osborn Roads. He has heard some tangible takeaways and timelines, and those will really have to be worked on as a follow-up to this meeting for the residents here this evening from the Clinton, Brooke Lane, neighborhood. They deserve the information to understand the timeline and what will happen going forward as part of the Energy's 2026 plan. 4

Committee Meeting of Council October 20, 2025 Mr. K.atsaros was asked if they will go on private property for the underground lines, or are those public access? Mr. K.atsaros replied that for the underground property there are easements in place. A project manager will be assigned to work with the homeowners. If landscaping is required after completion, the property will be returned to its natural condition. Mr. Clark stated that it would be important to have Mr. K.atsaros and his team return to City Council for an update in early 2026. Mr. K.atsaros agreed. David Turner, Director, Customer Accounts and Local Engagement of First Energy stated that he works with Mr. K.atsaros. Mr. Turner covers the state of Ohio for the service territory, which includes west to Toledo, east to Ashtabula, and central Ohio to the Ohio River. They have a very responsive team that is solution oriented. They provide timely updates to their customers, and they appreciate the relationship with the community leaders and residents. Feedback helps them perform better and it is greatly appreciated. Ms. Hannah Catlett, Advanced Communications Representative of First Energy stated that her goal is to communicate with the media. Ms. Catlett stated that she is in contact with Nick K.atsaros regularly and serves the entire state of Ohio. Mr. Clark stated that from the Council's perspective communication and action would be the two priorities. Tonight's meeting is a good starting point. The October 7 meeting was helpful because 18 outages in 24 months is something that needs to be worked on. Mr. Clark thanked the First Energy team for attending tonight's meeting. He suggested posting contact information on the City's website for resident access. Mark Schmidt, Lindford Drive, stated that part of the issue is the fact that the underground lines were buried in the 1960's. They are over fifty years old, and the material deteriorates. Those underground lines need to be replaced, not just fixed because they are going to leak and break someplace else. That is an obvious situation, and First Energy is not addressing replacements. Mr. K.atsaros replied that in the first quarter of 2026 sections of the underground lines will be replaced. Rob Grossman, Clinton Drive, asked if Mr. K.atsaros can give the residents an actual plan, i.e .. , what section, when, where, how. Mr. K.atsaros stated that their Engineering Department is reviewing that. They have stated that from their preliminary reviews there will be a section that will be replaced. That information may be available at the end of this year or early next year. 5

Committe.e Meeting of Council October 20, 2025 Ryan Kana, Walmar Drive, stated that he used the online form submission and someone did reach out to him. He is very appreciative of that and asked what corrective steps will be taken to get the neighborhood up to speed. Mr. Katsaros stated that they will do their reviews and look at the places that are experiencing a number of outages where there is underground cable, prioritizing those for first replacement, and then working their way on. Mr. Clark stated that he appreciates the work of the administration on this vital initiative and the response and attendance of the First Energy Corp. representatives. Steven Yoo, Millard Drive, stated that he was at the October 7 meeting and felt that it was a "dust off." It has been another two weeks and there is no raw data, no hard facts, and no planning and this has been going on for 25 plus years. Why does it take so long to figure out we have a problem, and you still don't have a plan? Cashelmara had a problem this summer and they already have their problem fixed. They weren't even losing power. They can get in there and fix them when they want to. We lose power nine or ten times a year and you don't seem to care. Mr. Katsaros stated that after the October 7 meeting they discussed the outages. They do have a plan, rebuilding the overhead pole, and replacing sections of underground cable. A letter will be going out soon to residents, and an update will be provided at the beginning of the year. Mr. Yoo asked if there could be more fuses and circuit breakers so that a mass area doesn't have to go down every time. Mr. Katsaros stated that the rebuilding of the overhead pole will do exactly what Mr. Yoo has mentioned. Mr. Clark expressed appreciation to the First Energy Team for their time and presence this evening. Laura Sherman Sustainable Energy Services Natural Gas Aggregation Contract. Laura Sherman, Sustainable Energy Services presented a PowerPoint entitled, City of Bay Village, Gas Aggregation "Update." A copy of the presentation is attached to these minutes as if fully incorporated herein. Ms. Sherman advised that her company is Sustainable Energy Services, in business since 2013 and helping the City with their gas aggregation program. The City of Bay Village has been there own aggregator for electricity since 2010, and natural gas since 2015. For natural gas, it is measured in either MCF or Ccf. Residents in Bay Village are billed in Ccf, which is 100 cubic feet of natural gas. Carbon Neutral is a natural gas product that Direct Energy does provide through city aggregation. The Federal Energy Regulatory Commission is the commission that 6

Committee Meeting of Council October 20, 2025 has jurisdiction over natural gas pricing and oil pipeline rates. The Northeast Ohio Public Energy Council (NOPEC) is a variable energy aggregation program serving communities in northeast Ohio. Standard Choice Offer (SCO) is the Columbia Gas of Ohio variable rate determined monthly by the market price for gas. (Further definitions and acronyms are noted on Slide 2 attached). Ms. Sherman noted that what is joyful about natural gas is that there is one price for the whole country, trading out of the Henry Hub, the physical delivery point for the New York Mercantile Exchange (NYMEX). As it goes from region to region, the price changes. The City of Bay Village Aggregation goals have always been to be competitive, gain flexibility, protect residents, and simplify and reduce confusion. Because the City became the aggregator for natural gas in 2015, authorized by voters, it gives the City flexibility because the City is managing its own aggregation, having control over their own timeline. On November 7, 2022, City Council voted to pursue its own natural gas aggregation program, and by doing so the City elected NOPEC's program. To ensure transparency and compliance, the Law Director put together a Plan of Operation and Governance that was presented in public information sessions, approved and adopted by City Council, and sent to the Public Utilities Commission of Ohio (PUCO) and subsequently approved for the City of Bay Village to be their own natural gas aggregator. The first available start date for the first natural gas aggregation contract under the City's certificate was July 1, 2023. Sustainable Energy went out to bid at that time for three suppliers, received the bids, presented them, and Direct Energy, the lowest price supplier of the group, came back with a price of $0.585/Ccf ($5.85/MCF). The contract was signed in March of 2023 to start in July of2023 with a 36-month term. The basic idea was to choose a fully fixed rate to give City residents and small businesses predictability with their natural gas supply charge and protect them from upward market spikes. Other programs like SCO or NOPEC are based on a variable rate. The SCO changes with the market, and NOPEC does, at times, move with the market. Currently we have Direct Energy as the supplier, the utility is Columbia Gas of Ohio, at the contracted rate of $0.585/Ccf for 36 months. As of September, the City's aggregation program had 4008 customers on the standard product, no customers on the carbon offset product, and 84 customers opting out of the program. Residents and businesses are free to leave the program and choose their own supplier through the Apples-to-Apples website. Ms. Sherman explained the volatility in wholesale energy markets affected by weather events such as Hurricane Katrina and the 2008 financial speculation bubble. In 2008 shale gas came into the picture. Shale gas is produced in Ohio, Pennsylvania, New York, and Texas, which benefits our region. What is concerning is the growth of data centers, and AI, with some of these complexes taking power that Bay Village uses and more. There is a concern about the growth of electricity and natural gases fueling the power plants. Government bodies are predicting a 2.8% growth to 8.2% growth over the next five years. The NYMEX daily settle for October 17, 2025, was $3.00 wholesale. Sustainable Energy Services tries to go out to bid at a favorable time in the market and then look at all of the bidders that have presented pricing to see who is the lowest, working the timing if they can. Markets are unpredictable. 7

Committee Meeting of Council October 20, 2025 Slide No. 8 shows prices monthly for the last ten years. Ms. Sherman explained timing, and the favorable market conditions ahead of winter (Slide 9). Pricing given at the beginning of the day is good until 4 p.m. that day and then starts all over again the next day. The factors that move markets are weather, production, demand, storage, regulatory, political events, and Black Swans. Healthy stockpiles of storage are in place now, stored in the ground, and in tankers. Mr. Clark noted that these prices shown are wholesale prices. Residents are paying 58.5 cents retail for Ccf. He asked how we reconcile the two. Ms. Sherman stated that the slides show MCF. If you move the decimal one over to the left, that would be 38 cents for Ccf. There is a conversion, and that is the price of the gas at the Henry Hub. There are transport costs that are added to that and the pipeline fee that will be added to the next contract. All of those components come together to present a supply price. The Columbia Gas Company part of the gas bill received by residents and businesses is distribution charges only, to move the gas through the home or facility. Prices shown on these slides are supply only. The aggregation contract is coming up in July. Looking at market factors and future prices, Sustainable Energy Services thinks it is a good time to look at this. An RFP (Request for Pricing) was done for natural gas for the City and solicited three suppliers: Direct Energy, AEP Energy, and Snyder Brothers. Two came back with bids; Snyder Brothers dropped out. The goal is to secure an affordable, reliable gas supply for the City so that residents and small businesses can have budget certainty. Suppliers are rated on criteria including price, contract language, supplier strength, and compliance with Ohio code. Each supplier has to adhere to no switching fees and no termination fees. Customers are able to move in and out of the aggregation program with no fees. The final slide shows the natural gas aggregation lowest price offers with a July 1, 2026 start. The prices shown are as of Thursday, October 16 and are already moving up. Refreshed pricing will be submitted on the day of contract execution. The prices shown from Direct Energy on Slide 11 range from 0.683/Ccf for a 12-month contract to $0.713/Ccf for a 48-month contract. Mr. Winzig asked for the dollar number for the change of the average home. Ms. Sherman stated that she does not know, but the average household price is approximately $150. Future prices are low. The growth of AI will affect prices, but natural gas has the infrastructure to ramp up production and their supply. Prices are also affected by the weather. Mr. Clark noted that at this time residents are locked in at 58.5 cents through the end of June 30, 2026. Mr. Barbour asked Ms. Sherman to explain what an opt-out program means for the average program. Ms. Sherman stated that residents will be getting letters and given the opportunity to opt out of the aggregation program. If residents are in the aggregation program presently, they will be on the list to go into the new aggregation program. The PUCO website can be accessed to register as a "Do Not Aggregate" customer if the resident or business wants to shop for their own price. 8

Committee Meeting of Council October 20, 2025 Mr. Horning discussed with Ms. Sherman whether the bills show if a customer is in the aggregation program, noting that his cubic foot numbers are higher. Ms. Sherman stated that if not being billed out at the 58-cent rate, Mr. Horning is not in the program. Mr. Winzig suggested that as we move to the next cycle it may be good to send a letter to residents explaining what to look for on their bill. Ms. Sherman noted that she is happy to take calls from any residents regarding their bills, and there is also a customer service number on the bills. Mr. Horning noted that a resident is on NOPEC and the NOPEC bills have always been lower than Direct Energy. Ms. Sherman stated that before March of 2025 the NOPEC rate was somewhere between 8 cents and 15 cents Ccf lower, but the large discrepancies were mostly in the summer when people don't use more gas. But, in the winter it was about 8 cents. Now it has flipped because NOPEC is about 11 cents higher than the City aggregation price. Mr. Clark stated that as of September the City had 4000 customers on the aggregation program, with 84 opting out. We have about 6200 households in Bay. Ms. Sherman stated that they just asked Direct Energy to do another sweep. They did ask customers who are not in the aggregation program if they would like to be in the aggregation program. Ms. Sherman does not know why the numbers are that low, and they have asked Direct Energy to look into that further. The electric aggregation participants are higher. It was questioned whether some that are not in the program could be all-electric homes. A Resolution authorizing the Mayor to enter into a contract with Direct Energy will be submitted for Council's approval at the Regular Meeting of Council this evening. ENVIRONMENT, SAFETY & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Horning. E-Bike Legislation Amending Codified Ordinance Section 301.04 regarding Bicycle, Motorized Bicycle, Electric Bicycle, Electric Scooter, Electric Personal Assistive Mobility Device. Ordinance 25-95 on agenda for Regular Meeting of Council this evening. (Second Reading) (First Reading 10-6-25) Amending Codified Ordinance Section 331.37 regarding Driving Upon Sidewalks, Street Lawns, Or Curbs. Ordinance 25-96 on agenda for Regular Meeting of Council this evening. (Second Reading) (First Reading 10-6-25) Amending Codified Ordinance Section 375.01 regarding Snowmobiles, Off-Highway Motorcycles and All-Purpose Vehicles. Ordinance 25-97 on agenda for Regular Meeting of Council this evening. (Second Reading) (First Reading 10-6-25) Amending Codified Ordinance Chapter 3 77 Regarding Bicycles, Electric Bicycles, Electric Scooters, and Personal Assistive Mobility Devices. Ordinance 25-98 on agenda for Regular Meeting of Council this evening. (Second Reading) (First Reading 10-6-25) 9

Committee Meeting of Council October 20, 2025 Ms. Maier will move these ordinances to second reading at the Regular Meeting of Council this evening. Ms. Maier noted that Ordinance No. 25-98 will be amended by reading. In response to a question from a resident, Ms. Maier noted that there is a cross-reference in Section 331.37 regarding riding on sidewalks to Section 377.06, saying that you cannot operate an E-bike on the sidewalk with the motor engaged. Mr. Henderson, the resident who presented the question, thanked Ms. Maier for the clarification. Ms. Maier noted that these ordinances of the City align with the Ohio Revised Code and put some bounds on the uses we see with the E-bikes and E-mobility and not following rules properly. Mr. Clark noted that technology is changing so quickly Council may have to be fairly nimble in terms of adopting changes if the Ohio Revised Code changes in the next nine to twelve months. Mr. Barbour noted that Ordinance 377, Section 377.06 says that no person shall operate an electric bicycle with the motor engaged on a sidewalk. Council should discuss adding the words "public way" or "public path or trail." Technically, the sidewalk is something that is located in the right-of-way next to the road, different from walking trails in the City. And, Section 377.16, the title of that section is "Personal Assistive Mobility Device." This was an oversight. The words "and Class 3 Electric Bicycle should be added because Part B talks about Class 3. The title needs to be expanded. Mr. Winzig clarified that the City is trying to align their ordinances with the Ohio Revised Code which says that a person with an electric bike on a sidewalk or pathway cannot use the motor. Mr. Winzig noted that he is trying to manage the conversation with a parent who has invested in these vehicles that weeks from now we will say they can't use them unless they go in the street. That is what the ORC is telling us. Ms. Maier stated that it is correct if they want to use it with the motor engaged. They can use it without the motor engaged. She noted that she struggled with this as well, but the main point is safety. Mr. Barbour stated that is one of the reasons the ORC refers to a sidewalk, and not to the full path or trail. It is for that kind of reason. Sidewalks are typically 54 inches wide, different than a path which tends to be wider. That is why the ORC allows political subdivisions to regulate paths and trails as they may see fit. Once this becomes better known and takes effect there will be questions about where these devices can be operated. Mayor Koomar noted discussion about scooters that have pedals. Mr. Barbour stated that no scooter has a pedal. The new ordinance only addresses electric bicycles. Mr. Horning asked if electric scooter operators can operate on the sidewalk. Mr. Barbour stated that they are not supposed to be going faster than 20 mph, because if they go faster than that they 10

Committee Meeting of Council October 20, 2025 are a different kind of vehicle. Ms. Maier noted that the laws state that when encountering a pedestrian, the vehicle must slow down to match the pedestrian speed and slow for a driveway or crosswalk. A scooter cannot be operated by anyone under the age of 14. Mr. Winzig noted that from an approval standpoint we need to encompass the ORC and not deviate from it. We can add to, but we can't do something different than the ORC. Mr. Winzig noted that in the spring of the year there is the Bike to School event with great participation on the part of the students, and it is important that the rules are in place. Mayor Koomar noted that Police Chief Gillespie reached out to the schools recently. There was discussion this morning with the Law Director and Councilwoman Maier about creating talking points for E-bikes and scooters, and the alignment of our ordinances with the Ohio Revised Code. Mr. Winzig asked if restrictions in parking areas of shopping centers are under the enforcement of the shopping center and not the City. Mr. Barbour stated that the shopping center owners regulate restrictions. The standard there is ordinary care. Mr. Winzig stated that the City should not lose sight of the necessity to communicate the passage of these ordinances with the shopping center owners. Ms. Maier noted that she has a meeting with the Ohio Transportation Advisory Committee on Tuesday, October 21. The committee incorporates people from all across the state, and she will get the latest and greatest information from that group tomorrow. FINANCE AND CLAIMS COMMITTEE-Winzig, Greco, Rettig, Clark. Jefferson Health Care Plan to provide administrative services for the City's Health and Hospitalization Plan. Ordinance 25-104 to renew contract for a period of one year on the agenda for the Regular Meeting of Council this evening. (Second Reading) (First Reading 10-6-25) • Mr. Winzig referred to the work HR Director Demaline has done with Jefferson Health Care and the favorable rate of a 3.23% increase for 2026. Director Demaline will be at the Council meeting of November 3 to give a more detailed update prior to third reading and adoption of Ordinance No. 25-104. September 2025 Financial Reports of the City of Bay Village. Motion to acknowledge receipt on the agenda for the Regular Meeting of Council this evening. Mr. Winzig noted that the City is in a good position on all investments, remains favorable on the revenue side for both income and municipal taxes, and is in a positive position through September. There is a 19% increase in medical costs from August to September, caused by large claims and increases in prescription drugs. More details will be presented on November 3. 11

Committee Meeting of Council October 20, 2025 Revenue and expenses are in line at this point in the year. Finance Director Milton concurred. A Capital Project recap was also provided detailing out each of the large capital projects for 2025. When they are completed, they fall off the report. There are some carry-over projects from 2023 and 2024, which are often vehicles that have delayed delivery. For 2026 we will have a complete summary and a look forward for year end. Amended Appropriation Ordinance. Ordinance on the agenda for the Regular Meeting of Council this evening. Mr. Winzig shared the good news ofreceiving a grant in the amount of $15,000 to offset the cost of portable traffic signals. Director of Public Service and Properties Costello explained that a grant was secured from Norfolk and Southern Railway for portable traffic signals. Two devices on portable stands signal through red, yellow, and green for control of traffic while occupying a work zone or specifically when working through the public right-of-way on both sides of the railroad tracks. The solar powered signals can be shared with the Police and Fire Departments. Authorizing payment of invoices with a Then And Now Certificate. Resolution on the agenda for the Regular Meeting of Council this evening. Section 5705.41 of the Ohio Revised Code regarding accountability for public funds requires that any expenditure of money must be by a proper warrant drawn against an appropriate fund, accomplished by an approved purchase order being entered into the City's financial computer system. An invoice over the $3,000 threshold from Bramhall Engineering has been received for their involvement with the City in road work and repairs. To account for the payment to Bramhall Engineering, Council needs to approve a Then and Now Certificate. Mr. Barbour explained that when the work was done (then) the money was in the treasury and we want to pay for it now. Mr. Milton emphasized that it is a way through the Ohio Revised Code to address these exceptions to common practice. Mr. Winzig added that this is often done in emergency situations, i.e., water line breaks, and a purchase order was not previously approved. PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE- Greco, Maier, Rettig. Request of Mark Kevesdy for placement of Amy Mihaljevic Banner, 4'x 6', across from the Town Center in the Village Green near the new Gazebo from October 22 to October 26, 2025. Motion to approve on the agenda for the Regular Meeting of Council this evening. Mr. Greco will move to approve the request of Mark Kevesdy for placement of an Amy Mihaljevic banner across from the Town Center in the Village Green near the new Gazebo from October 22 to October 26, 2025. There will not be a run or walk this year for the Amy Mihaljevic remembrance, and this banner will commemorate the tragic event. 12

Committee Meeting of Council October 20, 2025 Mr. Clark thanked Mr. Kevesdy for maintaining the initiative in memory of Amy Mihaljevic. PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE DeGeorge, Horning, Winzig. Ms, DeGeorge had no report this evening. RECREATION AND PARK IMPROVEMENTS COMMITTEE -Rettig, Maier, DeGeorge. Mr. Rettig reminded all of the Walker Road Park Ad Hoc Committee meeting to be held at Avon Lake City Hall on Wednesday, October 23 at 7:30 p.m. SERVICES, UTILITIES & EQUIPMENT COMMITTEE -Greco, Winzig, Horning. Agreement with Direct Energy Services, LLC, for the supply of Natural Gas Services to the inhabitants of the City Of Bay Village as Governmental Aggregators for a term commencing on July 1, 2026. Ordinance on the agenda for the Regular Meeting of Council this evening. Mr. Clark stated that if this ordinance is approved this evening the Mayor will be authorized to enter into an agreement which Sustainable Energy Services is monitoring on a daily basis for six month go forward pricing of natural gas for the life of the agreement term selected. AUDIENCE Tom Henderson, Bradley Road, thanked Council for the work they are doing in regard to E- bike legislation and the clarification in response to the comments he made at the October 6 meeting of Council. Mr. Henderson asked what device is similar to an E-bike but has a motor in excess of 750 watts. Are those allowable for driving on the sidewalks? Mr. Barbour stated that in his opinion those would be vehicles and vehicles are not permitted to be operated on a sidewalk. It would probably require a licensed driver and all the other things required for a road vehicle. Mr. Henderson asked if "electric bicycle" refers to classes 1, 2, and 3. Mr. Barbour replied "yes." Mr. Henderson asked if a pedestrian witnesses a violation of an electric bicycle while walking on the sidewalk, what is the pedestrian to do in that situation? Lieutenant Palmer stated that the pedestrian should notify the Police Department of the area of the violation and a description of the offender. They will speak to the parents of the offender and the offender. 13

Committee Meeting of Council October 20, 2025 Brian Harder, Walmar Dr., suggested that the City work with the schools. Parents may not be aware of all the regulations. Mr. Clark noted that Superintendent of Schools, Scot Prebles, attended a recent Environment and Safety Committee meeting regarding E-bikes. Councilman Meier stated that there was a kick-off for the School Travel Plan on September 30 where this was a discussion point. Superintendent Prebles committed to including information in their weekly newsletters of the schools about the changes in the ordinances. Coordination with the schools is ongoing. The Mayor noted that Police Chief Gillespie has reached out to the schools to start that dialogue. The School Resource Officer has been meeting with students who have E-bikes and talking with them about safe operation. Laura Lennerth, Russell Road, stated that she had two water main breaks last week which have been repaired. She thanked the Bay Village Service Department because their turn-around time was incredible. The Service Department employees that repaired the road after the water main breaks were: AJ Goslin Grant Schnear Kyle Bloam Don Dorsett Mark Blackford Ms. Lennerth asked if the "Bay Village Music Festival" Saturday night, October 18 was a City event, as it was marketed, or was there a permit provided for it. The Rockin Ribs on Clague Parkway had a concert from 3 p.m. to 9 p.m. The later it got, the louder the music got. Heavy Metal bands typically are not quiet. From the railroad tracks, halfway down Russell Road you could hear every word. If there was a permit issued for this event, it is asked that the City reconsider this request in the future because it didn't seem like a community event. Mr. Horning stated that he lives on Bruce Rd. near the area. There was a strong south wind blowing that evening which carried the sound. Mr. Horning went to the site near 9 p.m. and saw two policemen in Reese Park who were on their way to shut it down. Mr. Barbour noted that it was a private event, not city-sponsored, that took place on their property. There was no permit requested or needed. Nancy Brown, Wolf Rd., expressed kudos to the Service Department for installing the specialized gates for the Bay Village Kennel. These are specialized gates that have feeding and watering trays that slide in and out to minimize contact between a police officer and a stressed animal. Ms. Brown expressed gratitude to the Service Department. Ms. Brown asked if the original gates that came in would be returned for credit. 14

ELECTRIC CERTIFICATE- OHIO PUCO 1S-960EJ NATURAL GAS CERTIFICATE- OHIO PUCO IS-427G Definitions and Acronyms Ccf: = hundred ( I 00) cubic feet of natural gas (Cd= MCF/ I 0) MCF: = one thousand ( I 000) cubic feet of natural gas. Bay Village ation U ate SES Carbon Neutral: natural gas supply which includes the purchase of Carbon Offsets for estimated carbon dioxide (CO2) emissions associated with the residents' natural gas usage. Government Aggregation: eligible governmental entity acting exclusively under Section 4929.26 of the OH Revised Code as an aggregator for the provision of Competitive Retail Natural Gas Service (CRNGS). Federal Energy Regulatory Commission (FERC): the commission that has jurisdiction over natural gas pricing and oil pipeline races. New Yori< Mercantile Exchange (NYMEX): is a market for trading commodities such as natural gas regulated by the Commodity Futures Trading Commission. Henry Hub: the physical delivery point for the NYMEX natural gas futures located in Louisiana. Northeast Ohio Public Energy Council (NOP EC): a variable energy aggregation program serving communities in NEO. Standard Choice Offer (SCO): Columbia Gas OH variable rate determined monthly by the market price for gas, i.e. the NYMEX month-end settlement price plus a retail price adjustment of 0.325/Ccf determined in an annual auction process that gas suppliers participate in. TCO Tariff: a pipeline transportation fee from Columbia Gas Transmission (TCO) passed onto customers by their natural gas supplier. CONFIDENTIAL AND PROPRIETARY SES 10/20/2025 1

City of Bay Village: Aggregation Goals • Be Competitive Gain Flexibility • Protect Residents • Simplify & Reduce Confusion CONFIDENTIAL& PROPRIETARY Timeline City has maintained its own electric aggregation certificate for the electric aggregation program since 20 I 0. May 20 IS general election - Bay Village voters authorized the City to establish a municipal opt-out natural gas aggregation program. November 7, 2022 - City Council voted to pursue its own natural gas aggregation program. To ensure transparency and compliance, a Plan of Operation and Governance (POG) for the City's new Natural Gas Aggregation Program was presented at two public information sessions. City Council approved and adopted the POG on December 12, 2022. January 15, 2023 - The City was certified by the PUCO as a governmental aggregator, under PUCO Certification No. 23-117511 G. July I, 2023 - First available start date for the first natural gas Aggregation contract under the City's certificate. NOPEC contract ended June 30, 2023. CONFIDENTIAL AND PROPRIETARY SES 10/20/2025 2

Aggregation Contracts Contract Supplier Rate Date Signed Start End Term in Months Natural Gas NOPEC/NextEra* $0.6990/Ccf Current Rate Jun-15 Jun-23 Current Natural Gas Direct Energy ** $0.5850/Ccf Mar-23 Jul-23 Jun-26 36 Electric Energy Harbor 5.040 cents/kWh May-19 Nov-19 Nov-23 48 Electric Dynegy 7.351 cents/kWh May-23 Nov-23 Nov-26 36 • NOPEC current rate comparison Sept - Dec 2025 ~ Direct Energy offers carbon offset product at $0.6340/Ccf Direct Energy contract was signed in March 2023 90-days needed to meet deadlines of supplier and COH requirements, such as opt· out letters, City approvals, obtaining and ensuring accuracy of COH list Direct Energy honored the current aggregation rate: April 2025 TCO pipeline fee increase an estimated average of $0.1535/Cd August 2025 FERC reduced the fee increase which is still unknown CONFIDENTIAL AND PROPRIETARY Natural Gas Aggregation Program Choosing a fully fixed rate gives City residents and small businesses predictability with their natural gas supply charges and protects them from market spikes. Other programs like the SCO or NOPEC are based on a variable rate. Current Supplier: Direct Energy Utility: Columbia Gas of Ohio Contracted rate - $0.585/Ccf ($5.85/MCF) Current Term: 36 months As of September 2025 - 4,008 customers on standard product Zero customers on the carbon offset product 84 customers opted out of the program (chose SCO or other third party} Current SCO rate for Columbia Gas of Ohio = $0.6085/Ccf Current NOPEC rate for Columbia Gas of Ohio= $0.6990/Ccf Comparable gas offers from third party suppliers range $0.6180 to $0.8500/Ccf with many requiring early termination fees or monthly fees as seen on PUCO Apples to Apples. NOPEC pricing unknown after Dec 2025. SCO pricing unknown after Oct 2025. Exiting these programs is a 30 - 60-day process CONFIDENTIAL ANO PROPRIETARY SES 10/20/2025 3

0 Natural Gas History (NY Mercantile Exchange) Volatility in wholesale energy markets is the one constant Katrina & Rita 2008 Financial Speculation and High D emand (Collapse) t 15.000 f- 14.O00 r 13.000 t 12.000 11.000 ·-· • t 10.000 • Russia~War . f 9 • 000 ~ ' 8.000 • 7.000 ... • • • 6.000 i:- 5.000 . f ...... .~ ~ · ··• ·· ·•· ·· ~ • 00D [ uoo 2004 2006 zoos 2010 2012 2014 2016 2018 2020 2022 202◄ Natural Gas is the dominant fuel for power plants and price trends in the two markets strongly correlate to one another. Nationwide forecasts of electricity demand have increased significantly from 2.8% to 8.2% growth over the next five years due to Data Center growth. Natural gas market over last 32 years has been as high as $15/unit during Hurricane Katrina and as low as $1.60/unit during Covid. NYMEX daily settle for October 17, 2025 = $3.008/MMBtu CONFIDENTIAL ANO PROPRIETARY 0 NYMEX Published Monthly Settlements NYMEX Monthly Settles ■ 2021 ■ 2022 ■ 2023 ■ 2024 2025 Month/Year Jan Feb Mar Apr Mav Jun Jul Aue Sep Oct Nov Dec AVG CONFIDENTIAL AND PROPRIETARY 2025 2024 2023 $3.541 $2.619 $4.709 $3.535 $2.490 $3.109 $3.906 $1.615 $2.451 $3.950 $1.575 $1.991 $3.170 $1.614 $2.117 $3.204 $2.493 $2.181 $3.261 $2.628 $2.603 $3,081 $1.907 $2.492 $2.867 $1.930 $2.556 $2.835 $2.585 $2.764 $2.346 $3.164 $3.431 $2.706 $3.388 $2.269 $2.737 2022 2021 2020 2019 2018 2017 $4.024 $2.467 $2.158 $3.642 $2.738 $3.930 $6.265 $2.760 $1.877 $2.950 $3.631 $3.391 $4.568 $2.854 $1.821 $2.855 $2.639 $2.627 $5.336 $2.586 $1.634 $2.713 $2.691 $3.175 $7.267 $2.925 $1.794 $2.566 $2.821 $3.142 $8,908 $2.984 $1.722 $2.633 $2.875 $3.236 $6.551 $3.617 $1.495 $2.291 $2.996 $3.067 $8.687 $4.044 $1.854 $2.141 $2.822 $2.969 $9.353 $4.370 $2.579 $2.251 $2.895 $2.961 $6.868 $5.841 $2.101 $2.428 $3.021 $2.974 $5.186 $6.202 $2.996 $2.597 $3.185 $2.752 $6.712 $5.447 $2.896 $2.470 $4.715 $3.074 $6,644 $3.841 $2.077 $2.628 $3.086 $3.108 SES 2016 2015 2014 $2.372 $3.189 $4.407 $2.189 $2.866 $5.557 $1.711 $2.894 $4.855 $1.903 $2.590 $4.584 $1.995 $2.517 $4.795 $1.963 $2.815 $4.619 $2.917 $2.773 $4.400 $2.672 $2.886 $3.808 $2.853 $2.638 $3.957 $2.952 $2.563 $3.984 $2.764 $2.033 $3.728 $3.232 $2.206 $4.282 $2.460 $2.664 $4.415 SES 10/20/2025 4

0 NYMEX Current Future Curves (wholesale) T iming - Favorable Market Conditions Ahead of Winter NYMEX Gas Forward Curve Comparison Sl1S $HS t 2026 ZOZ7 2028 2029 20.30 -a-Cummt + Year Ago Conste llation Weather • Regulatory 2027 2028 2029 2030 Production - Record Highs Demand - Strong • Political events Storage - Healthy Stockpiles • Black Swans Vear Ago 3.86 $ 3.56 3.88 $ 3.61 3.80 $ 3.55 3.68 $ 3.50 $ $ CONFIDENTIAL AND PRO PRIETARY 0 Aggregation Renewal RFP Process: August 23, 2025, SES sent out a Request for Pricing (RFP) to three suppliers: I. Direct Energy 2. AEP Energy 3. Snyder Brothers The goal of the RFP process was to secure affordable, reliable gas supply for the City. The suppliers were rated on criteria that included price, contract language, supplier strength in finance, aggregation team and customer service as well as regulatory compliance. In addition, suppliers were required to adhere to no switching fees and no termination fees. September 9, 2025 SES received bid results from 2 suppliers. Snyder Brothers declined to bid. Products requested in the RFP : Standard Fixed Price Carbon Neutral Fixed Price Terms requested in the RFP : 12, 18, 24, 36, and 48 months CONFIDENTIALAND PROPRIETARY SES 10/20/2025 5

Natural Gas Aggregation Lowest Price Offers Fixed Pricing in $/Ccf: Term Length Supplier Product Start Date 12 mo 18 mo 24mo 36 mo 48mo (Standard) Direct Energy Fully Fixed 7/1/2026 $0.683/Ccf $0.698/Ccf $0.692/Ccf $0.707/Ccf $0.713/Ccf Opt - In Carbon Neutral Pricing in $/Ccf: Term Leneth Product Supplier (Carbon Start Date 12mo 18 mo 24 mo 36 mo 48mo Neutral) Direct Energy Fully Fixed 7/1/2026 $0.737/Ccf $0.751/Ccf $0.746/Ccf $0.760/Ccf $0.767/Ccf Refreshed pricing will be submitted on the day of contract execution. CONFIDENTIAL AND PROPRIETARY C LE V EL A ND Company Overview 2 3 • Energy Management on Both Sides of the Meter DI ST R IC T 0 PA RTNER Sustainable Energy Services was founded as one of the first energy consulting firms to combine energy purchasing, energy efficiency, and sustainability services. As a nationally certified woman-owned business, SES acts as an owner's advocate in all energy and sustainability matters for customers across diverse sectors. At SES, we are experts in executing customizable solutions to complex energy and sustainability challenges, drawing on SO+ years of energy consulting and engineering experience. The managing partners have shar·ed their expertise as energy and sustainability advisors to many NE Ohio Municipalities, schools, commercial and industrial customers. We serve as regular speakers at the Operator Training Committee of Ohio, AEE World Energy Conference, AEE East/West Energy Conference, and other· national and r·egional conferences. SES is a partner in Cleveland 2030 and a registered Trade Ally to all major utilities in Ohio. ► C.E.M. (Certified Energy Manager) ► C.E.A. (Certified Energy Auditor) ► C.E.P. (Certified Energy Procurement Professional) CONFIDENTIAL AND PROPRIETARY ► C.D.S.M. (Certified Demand Side Manager) ► C.C.A.S.S. (Certified Compressed Air System Specialist) SES 10/20/2025 6

~s:s h¢~ SUSTAINABLE Energy Services Laura Sherman, CEP Chief Executive Officer 440-665-949 1 Laura@sustainab1e-energy-services.com Contact Us Tom Sherman, CEMCFACDSMCCAIS President 440-773-5044 Tom@sustainable-energy-services.com SUSTAINABLE ENERGY SERVICES INC 124700 CENTER RIDG E RD #190 I WESTLAKE. OH 44115 SES 10/20/2025 7

Committee Meeting of Council October 20, 2025 Ms. Costello stated that these gates are specialized and not something that can be returned, but an effort will be made with the vendor. Ms. Brown noted that the gates are posted on Facebook for viewing. She noted that the installation of these gates brings the ke1mel construction to conclusion, and the residents who worked on this project are very grateful. Kathryn Kerber, Sandalwood Drive, stated that she has heard that for some time there has been a plan in progress for several months to remodel the first floor of city hall, including moving walls and things ... a major re-do. Ms. Kerber is wondering what Council knows about this, if there is a timeline and a budget for this big project, and how it is justified, given all of the other more resident facing facility issues in the city. Mayor Koomar responded that the administration has been exploring several options for increasing safety to the building. Chief Gillespie has been a proponent of changing entryway into city hall, into the building department. At this point they are exploring options for the architect. Nothing has come to City Council, and nothing will be in the 2026 budget at this point for that. They are looking at long-term planning options and how to better secure our facility. Just going through some different options. Nancy Brown asked when there will be an update on when the City of Bay Village will be transferring our dispatch to North Olmsted. Mayor Koomar stated that Lieutenant Palmer has provided a repo1i. Lieutenant Palmer stated that currently our police station locking doors will be installed this Thursday. Door controls were completed on Friday so now there is inter-operability between us and North Olmsted. We are waiting for AT&T to tell us when we can absolutely switch. Ms. Brown asked how that would be communicated to the residents. Lieutenant Palmer stated that infonnation will come through repo11s to City Council. MISCELLANEOUS The next Regular Meeting of Council will be Monday, November 3. A Finance Committee meeting will be held on November 3, beginning at 5:30 p.m. prior to the Council meeting to begin the 2026 budget process. Mr. Winzig noted that the public is welcome to attend the Finance Cmmnittee meeting and there will be food provided for those who have not had time for dinner. ADJOURNMENT usiness to discuss, the meeting adjourned at 8:35 p.m. ~ tMU,o/~ .. J.-&r; Kemper, Clerk of Council 15