Committee Meeting of Council Minutes

City of Bay Village Council Minutes, Committee Session November 3, 2025 Dwight A. Clark, President of Council, presiding. Council Chambers. President of Council Dwight A. Clark called the meeting to order at 7:00 p.m. Present: Dwight A. Clark, President of Council. Lydia DeGeorge, Vice President of Council and Councilwoman, Ward 2. Peter J. Winzig, Council-at-large. Sara Byrnes Maier, Council-at-large. Gerald Horning, Councilman, Ward 1. Michael Greco, Councilman, Ward 3. Dan Rettig, Councilman, Ward 4. Mayor Koomar. Also Present: Law Director Barbour, Finance Director Jim Milton, Police Chief Gillespie, Fire Chief Lyons. Director of Public Service and Properties Mary Kay Costello, Recreation Director Dan Enovitch, Building Director Eric Tuck-Macalla, Community Services Director Kathy Messeri, Administrative Project Leader Leah Crowther, Human Resource and IT Director Jen Demaline, Clerk of Council Joan Kemper. AUDIENCE Todd and Donna Dresing, Kathryn Kerber, Tom Henderson, Maria Henderson, Steve Swidarski, Bruce Geiselman, Deneen Seljan, Monica Hash, Roger Hermann, Carl Gonzalez, Richard Majewski. ANNOUNCEMENTS COMMITTEE OF THE WHOLE Scott Wagner, Vice President of Corporate Operations Erik Thompson, Project Manager Regency Construction Services, Inc. Fire Station Renovation Mr. Scott Wagner, Vice President of Corporate Operations, presented information regarding the Bay Village Fire Station Renovation Project, as attached to the minutes of this meeting and fully incorporated herein. Regency Construction Services, Inc., is the Construction Manager at Risk, a different process than the typical design/build project. Mull Weithman are the architects for the project. The contractor is on-board through the design stages doing cost estimates, looking at site logistics,

Committee Meeting of Council November 3, 2025 constructability reviews, seeing how the project is going to be built through design, and working hand-in-hand with the design team to ensure they look at things that may result in a change later, looking at the materials, and what is the really the best solution for cost and functionality throughout the program. The design stage is complete with construction documents complete. Regency performed cost estimates at each of the stages. Constructability reviews were done throughout the process leading to the construction documents. Included is scheduling, site logistics, phasing, keeping the fire station in operation during construction, bidding, and maximum price. The project was put out to bid by Regency in 27 bid packages. Over 60 bids were received from reputable sub- contractors. Through that process they also do scope reviews for the two lowest numbers, meeting with the bidders, discussing the bids and the documents. From that they identify allowances, some specified in the documents and some that revolved from conversations with the team. The summation of all of that is the Guaranteed Maximum Price, which has now been assembled. The next step would be to have the Guaranteed Maximum Price approved by the City, which will allow award of sub-contracts and begin construction. Once construction is started, Regency will have supervision on site every day, 100% of the time, to ensure quality, safety, and cooperation. Weekly progress meetings will be held with the City. When the project is completed there will be a close-out, entailing a punch-list to be sure everything is completed. Maintenance training will be done at this time. There is a standard one-year warranty for workmanship with inspection prior to the end of the warranty. Mr. Winzig asked if the Permanent Engineering Standpoint is part of Regency Construction Service or the engineers on call. Mr. Wagner stated that if there is a question during construction that needs engineering review, there is Construction Administration in the contracts, which are the architect and the engineers. They will respond on site for review. A rendering of the completed fire station renovation project was displayed and is attached to these minutes. The pictorials on the attached slide documents were viewed and articulated by Mr. Wagner. A space on the second floor of the existing sleeping quarters will be renovated to create a Chief and Duty office space, allowing the existing administration area to be vacated for future renovation. While that is happening, the existing transformer will be relocated. The transformer will be relocated to the rear, and new conduits will be installed from Wolf Road for the new location and to the existing building to maintain operation. After completion, the construction will begin. The first phase will be the administration renovation, followed by construction of the west addition. Temporary sleeping quarters will be constructed to keep the Fire Department in operation. On the first floor there will be twelve rooms and showers, as well as a day room. The

Committee Meeting of Council November 3, 2025 bunks and locker rooms will be on the second floor. It will take seven months to build the addition and renovate the space. . During that construction there will also be work in the apparatus space. Trench drains will be replaced as well as new slab, new doors, and reworking the interior with new ceilings for that area. This will be done concurrently with the other work. The time frame of May through September will allow parking outside of apparatuses and equipment. New sleeping quarters will be built on the north end of the fire station. When completed the west addition can be put back into its final use. The upper floor will be storage and a mezzanine, and the lower level will be a tool alcove, breathing apparatus, gear laundry, and functionality for the Fire Department. Total construction costs and allowances total $9.5 million. Adding soft costs and contingencies the total project cost is $11,032,500. Preferred alternates added bring the total project cost to $11,377,210. ARPA Funding in place of $1,592,150 reduces the total cost to be financed to $9,785,060. (See Page 18 of attachments.) Not included in the current cost estimate totals are add alternates outlined on Page 16 of the attachments. At the end of the presentation, the following comments and questions were noted. Comments and Questions Mr. Clark asked how long the contractors will hold their prices. Mr. Wagner stated that typically, by law, there are 30 days to hold the prices. The contractors are willing to hold the prices to the end of the year. Ms. DeGeorge asked how long the period of time would be from the start of construction to the finish. Mr. Wagner stated that total construction time is 624 days, including weather days. Ms. DeGeorge asked how the new sleeping quarters will be different from what is in the fire station currently, Mr. Wagner explained that in Phase 2 of construction the firefighters will be vacated from the north addition in order to demolish the existing north addition and build a new north addition. In order to keep the department in operation, they are moving the firefighters into the temporary bunk space. Ms. DeGeorge asked how the new sleeping quarters will be different than what they have now. Mr. Wagner stated that existing now is mainly an open area with some dividers. Page 10 of the attachments shows individual bunk rooms on the second floor of the new addition. These are individual rooms with individual toilet facilities and showers. There are four sink areas in one area to encourage camaraderie.

Committee Meeting of Council November 3, 2025 Mr. Clark asked if the City needs to agree on the alternates at some point in time. Mr. Wagner stated that there are certain alternates that need to have approval upfront, including the skills training room addition. Polished concrete and exterior steps can be held off. The polished concrete does not happen until the end of the north addition, which is the last phase. They are seeking confirmation on the holding of that price. The exterior concrete steps can happen at any stage. They will be working on the south side initially, and will still be working on the north side, and with the concrete installers on site it can be addressed at that time. Mr. Clark noted that Regency Construction was the Construction Manager for the Middle School. Mr. Wagner stated that they were the Construction Manager as agent for the prior bond issue where there was the addition to Westerly School, Normandy School, renovations to the high school, and renovations to Glenview School. Mr. Clark asked if Regency is comfortable with the sub-contractors they have received live bids from. Mr. Wagner stated that they are very comfortable with the sub-contractors. They go through an extensive qualification process of all of their sub-contractors, making sure they are financially solvent, have the manpower to do the project, do not have any OSHAA or safety violations, making sure they are solid contractors and are folks they work with all the time. Mr. Clark commented that this project is 52 years in the making. If this project gets done around the middle or towards the end of 2027 that would dovetail with the last payment on the police station. This would segue the beginning of the payoff of the fire station to the extinguishment of the police station debt, which will help the City from a finance perspective. Mr. Clark asked what is needed from a Council perspective in terms of enabling Council to move forward and lock this in. Will legislation be needed to commemorate this project? Law Director Barbour stated that Council will need to discuss the financing and will have to have a source of payment at the same time as entering into an amendment to the contract that the City has with Regency, which adds the Guaranteed Maximum Price and includes whatever allowances Council decides to include. Ordinances will be required for both those things. Mr. Clark stated the thought will be that Council authorizes a note issue as they have in the past and goes to market with the permanent financing once everything is close to being finalized. An actual bond underwriting will be done; the City’s credit rating will be rated by the rating agencies. Finance Director Milton commented that the financing should be brought before Council with one meeting ahead of the first reading of the contract approval. Conversations have taken place with Key Bank and Mr. Milton will reach out to them after this evening’s meeting. 4

Committee Meeting of Council November 3, 2025 Mr. Clark stated that the City will do a one-year note. It will not have the terms of the final payback because the final bond financing will allow the consideration of the time to pay off the debt. Mr. Clark prefers a shorter of the longer term permanent debt, but the one-year note gives Council time to consider the final terms and conditions. Mr. Clark called for comments from City Council members. Mr. Winzig noted that this is within the framework of Council’s discussions over the past. The ARPA funding offsets some of the soft costs. We have all discussed in the neighborhood of a $10 million ask. There is no surprise here. ARPA funds include $775,000 which have been obligated towards construction and must be spent by the end of 2026. The balance of the ARPA funding is what we have already spent for the architect and other costs. Mr. Milton stated that $820,000 has been spent for the architect and Regency’s costs. Fire Chief Lyons stated that he is excited to see this project come to fruition. A lot of hard work has been put in together over the past several years, and he appreciates everyone’s dedication. The Chief acknowledged the contributions of Fire Chief Sammon. Mr. Clark asked Mr. Greco the cost of the new fire station in the City of Rocky River. Mr. Greco noted that in the beginning of the conversations for the Bay Village project, he asked what a new fire station would cost. He was informed it would be about $15 million. Mr. Greco noted that whatever is needed is needed, but it would only be $2.2 million for a new station. He asked why renovation was chosen over new build. Mayor Koomar stated that temporary housing while a new station is built would be very. expensive. We could not build on the present site; new land would have to be recognized for a new station. An additional cost would be a place to house our equipment. Fire Chief Lyons stated that another concern was that the only viable suggestion for operation during the building of a new station was the Service Garage area. That would give an extended travel time to respond to most areas of the City. Mr. Greco noted mutual aid in place with surrounding cities. Chief Lyons stated that utilizing the mutual aid would add two to three minutes of travel time, and to be considered is being tied up with their own runs, Mr. Greco acknowledged the comments, noting that he was just advocating for a new fire station for the personnel. The Mayor noted that many of the components of the renovation are new. Ms. Maier asked Mr. Wagner for clarification regarding the soil sampling.

Committee Meeting of Council November 3, 2025 Mr. Wagner stated that they will have their first taste during the west addition in the front to know what they are finding there, and once they have done all the existing station foundations and slab, they will know the results. Mayor Koomar commented on the frustration and delays | caused by soil sampling and remediation during the building of the police station. Mr. Clark stated that it will be prudent for Council to know what allowances come up at what point in time and what they are looking to spend on the contingencies, because it is not an insignificant amount of money. Mr. Winzig will create a timeline for the financing approval process and keep Mr. Wagner posted. ENVIRONMENT, SAFETY & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Horning. | K-Bike Legislation Ms. Maier will present for third reading the four ordinances that will put into effect the changes discussed to be in accordance with the Ohio Revised Code for E-bikes and E-mobility devices. An edit by Law Director Barbour is noted for Codified Ordinance Chapter 377 which will be included in the adoption of the ordinance through an amendment by reading. Section 377.99 Penalty needs to be updated so that it goes from 377.01 to 377.17, which is currently 377.15. Mr. Clark expressed appreciation to Ms. Maier and her committee members, the administration, Law Director, and Police Chief, for working on this challenging legislation to bring us up to | speed with the Ohio Revised Code. The number one interest is public safety for all. Amending Codified Ordinance Section 301.04 regarding Bicycle, Motorized Bicycle, Electric Bicycle, Electric Scooter, Electric Personal Assistive Mobility Device. Ordinance 25-95 on agenda for Regular Meeting of Council this evening. Third Reading and Consideration for Adoption. (Second Reading 10-20-25) (First Reading 10-6-25) Amending Codified Ordinance Section 331.37 regarding Driving Upon Sidewalks, Street Lawns Or Curbs. Ordinance 25-96 on agenda for Regular Meeting of Council this evening. Third Reading and Consideration for Adoption. (Second Reading 10-20-25) (First Reading 10-6-25) Amending Codified Ordinance Section 375.01 regarding Snowmobiles, Off-Highway Motorcycles and All-Purpose Vehicles. Ordinance 25-97 on agenda for Regular Meeting of Council this evening. Third Reading and Consideration for Adoption. (Second Reading 10-20- 25) (First Reading 10-6-25) Amending Codified Ordinance Chapter 377, as amended by reading, Regarding Bicycles, Electric Bicycles, Electric Scooters, and Personal Assistive Mobility Devices. Ordinance 25-98 on agenda for Regular Meeting of Council this evening. Third Reading and Consideration for Adoption. (Second Reading 10-20-25) (First Reading 10-6-25)

Committee Meeting of Council November 3, 2025 FINANCE AND CLAIMS COMMITTEE -Winzig, Greco, Rettig, Clark. Jefferson Health Care Plan to provide administrative services for the City’s Health and Hospitalization Plan. Ordinance 25-104 to renew contract for a period of one year on the agenda for the Regular Meeting of Council this evening. Third Reading and Consideration for Adoption. (Second Reading 10-20-25) (First Reading 10-6-25) Mr. Winzig will present Ordinance No. 25-104 for third reading and adoption which will authorize contracting with Jefferson Health Care for a continuation of their plan for employees’ health care for 2026. Human Resource Director Demaline commented that the increase of 2026 is 3.33%. City employees pay 15% of the cost of the health care. For a family plan, this equates to an additional $9.60 per month for their health care in 2026. Mr. Clark noted that the City is earning a little over 4% in the investment portfolio holding the City’s reserves by Jefferson Health Care. Mr. Winzig noted that the first Finance Committee to review the 2026 Budget was held this evening. A number of departments presented their budgets this evening. The Finance Committee will meet again on November 10 and November 17, 2025. Director Milton will assemble the 2026 Budget Book for Council consideration of both operating and capital projects for 2026. First reading for the 2026 Budget will be November 17, with the expectation to have three full readings. PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE- Greco, Maier, Rettig. Lease Agreement with Village Bicycle Co-op for real estate located at 303 Cahoon Road. Mr. Greco will present the proposed lease agreement continuation with Village Bicycle Co-op for approval this evening. Mr. Clark noted the good work of the Village Bicycle Co-op through their donations of bicycles to many without transportation. Request of the Bay Rocket Association to install temporary signage and placement of vehicle to be raffled in their fundraising event known as the Bay Rockets Car Raffle, in accordance with the following schedule: November 4 to December 20, 2025, at the Board of Education December 21, 2025, to January 17, 2026, at the Middle School January 18 to February 15, 2026, at the High School

Committee Meeting of Council November 3, 2025 Mr. Greco noted that the request of the Bay Rocket Association to install temporary signage and placement of vehicle for their fundraising event follows the same type of event held in previous years and he will move for approval at the Regular Meeting of Council this evening. PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE - DeGeorge, Horning, Winzig. Cuyahoga County Board of Health — Phase II Stormwater Services Agreement. Ordinance to enter Agreement with the Cuyahoga County Board of Health to Provide Phase Il I Stormwater Services during Calendar Years 2026 through 2027 on the agenda for the Regular Meeting of Council this evening. Ms. DeGeorge will present an ordinance for the Mayor to enter into an agreement with the Cuyahoga County Board of Health for Phase IT Stormwater Services for 2026 and 2027. There are no changes in the agreement from year to year in the scope of the work. This agreement has been in place since 2009. The only change for the next two years is that the price increased from $15,034 to $16,600 per year, less of an increase than in prior years. The work includes collecting samples and testing E-Coli and other contaminants. Ms. DeGeorge referred the proposal to Director of Public Service and Properties Costello for further comments. Director of Public Service and Properties Costello stated that this testing is required for the City’s annual municipal separate storm sewer system report. There is some testing for discharge detection in the collection. We have had 157 outfalls, the county has looked at each and every one of them, and if they suspect there is something filtering through on a dry day they will test. They do approximately 30 samples at 14 different sites. They analyze those samples and alert the City if there is any issue. At the end of the year, the City submits these sampling reports to the Environmental Protection Agency. The county also provides good housekeeping training. Ms. DeGeorge asked if the training is open to residents. Ms. Costello stated that in her experience it has just been for the Service Department because it is focused on their operations, including operation and storage of chemicals and other products used to minimize the impact on the storm water system. The outfalls referenced previously are storm water that goes into the lake. Mr. Winzig suggested that any best practices that could be shared with residents would be welcome and helpful. He noted that the drain at the end of his street identifies with a sticker that the water drains to the lake, making residents aware of the importance of not putting material into the system. RECREATION AND PARK IMPROVEMENTS COMMITTEE ~—Rettig, Maier, DeGeorge. Mr. Rettig had no agenda items this evening, but noted that on October 22, 2025, Councilmembers Winzig, Byrnes Maier, and he, along with Director Enovitch and Director Barbour, attended a Walker Road Park Ad Hoc Committee meeting. A new water line has been installed at Walker Road Park, which gives access to drinking fountains that did not exist before and allows future improvements to irrigation to soccer fields at the park. With thanks to Director 8

Committee Meeting of Council November 3, 2025 Costello and Service Director Liskovec from Avon Lake, a list of responsibilities has been created for the management of Walker Road Park as shared by the cities of Avon Lake and Bay Village, which provides clarity of responsibilities. Once finalized, the information will be published for the public. SERVICES, UTILITIES & EQUIPMENT COMMITTEE -Greco, Winzig, Horning. Cybersecurity Program for City of Bay Village as required by Ohio Revised Code 9.64 enacted through House Bill 96, effective September 30, 2025. Resolution adopting the Cybersecurity Program on the agenda for the Regular Meeting of Council this evening. Mr. Greco will introduce a Resolution this evening to adopt the Cybersecurity Program for the City of Bay Village. Mr. Clark stated that an existing Cybersecurity policy is currently in place. Leah Crowther, Administrative Project Leader, stated that this program is mandated by the state. The City has a couple of things in place, but this one is more comprehensive in regard to cybersecurity. There is nothing specific at this time from the state as to what could be included in the program, so at this time this is an outline of best practices. We will continue to improve the program as more specifics are received from the state. Every political entity is required to have a cybersecurity program adopted by January 1, 2026. AUDIENCE Steve Swidarski, Bruce Road, stated he believes that everyone in this room appreciates our firefighters. These people put their lives on the line for us and seeing the costs that were displayed this evening makes him think about what President of Council Clark said about today’s dollars versus tomorrow’s dollars. It is always challenging to consider the additions to the fire station. It is something that has taken 53 years for a renovation to be made. We have some unique rescue situations in Bay Village, shared with the cities of Rocky River and Lakewood. It is advantageous to have the equipment for our Fire Department in their present location. As we are looking to make these enhancements and compare our department to other Fire Departments are we cutting corners somewhere to save money where another Fire Department has the same facilities? It is something to keep in mind. In the last 50 years costs have increased 700% so if we are going to make a change 50 years from now, what does that mean times 700%.. Things to consider. Deneen Seljan, Pellett Drive, stated that she is glad the fire station is being addressed, and she is also glad that the Mayor has brought up the soil samples with the police station, because she remembers that happening. Because our police station is only twenty years old and we know through the consolidation issue there were concerns about that has been outdated at the police station. What conversation has there been regarding the fire station so that we don’t find ourselves twenty years from that station remodel back in that situation. Has there been discussion of that, what could be outdated twenty years from now that we want to get ahead of now in the planning?

Committee Meeting of Council November 3, 2025 Mayor Koomar stated that looking at maintaining the apparatus bay floors and the drains and if you are going to make a long-term investment it is super important to do it right. That is why we are going through and gutting the interior. We are going to save some money on the outside block, which is good for a very long time. We really tried to look at moisture barriers, improved insulation, fire suppression, crew quarters and windows. Mayor Koomar referred to Chief Lyons for further comments. Fire Chief Lyons stated that technology is super important, and they have really modeled the system that is going to go in on the latest and greatest and try to have that forward looking vision. They feel very comfortable with the direction in which they are headed. The other thing the Mayor suggested was looking at alternative fuels for future fire apparatus. A seven-week long study was done in that regard. It looks like electric fire cables are not really the wave of the future, so we tried not to integrate that electric capability since it does not seem that it is going to be a source of fuel for fire apparatus. To get away from diesel, natural gas would be a choice as it is used in some of the RTA buses. A model of that sort would be a regional model for cost sharing purposes. We feel we are prepared for what is going to happen in the next twenty years. Ms. Seljan stated that putting out fire in an electric car is much different than putting out a fire in a regular gas car. Do we have shared resources for that now? Fire Chief Lyons stated that the City has very good resources for putting out all kinds of fires. There are certain instances where there are stories about fire departments having to have their service garage dig a hole and put the Tesla in there until the fire is put out. There certainly are challenges. Fire Captain Somerville is very good with education and rescue and has been keeping up with all that knowledge and passing it on. Roger Hermann, Bayview Rd., stated that he and his wife walk around Bay Village, which is why they moved here. On Wolf Rd., Bassett Road, and Lake Road, these kids on E-Bikes fly by with no communication. He asked Council to remember the sidewalks, and the people that live here and walk, and to insure the safety of people walking on those sidewalks. MISCELLANEOUS The next Regular Meeting of Council will be held on Monday, November 17, 2025. Ms. DeGeorge stated that there was residential concern expressed recently regarding safety issues related to the Village Rose Deli going in on Bassett Road. Mayor Koomar suggested referring those concerns to Police Chief Gillespie. Ms. DeGeorge stated that at the last meeting of Council the representative of First Energy spoke. Since then, there have been additional power outages in the primary area of concern that was addressed. Many of these people are experiencing fear as winter approaches. Is there any way corrections can be prioritized? 10

Committee Meeting of Council November 3, 2025 Mayor Koomar stated that the corrections are scheduled for the first quarter of 2026 for the area, and not to be far behind are a couple of sections in Ward 4. The pressure will be kept on for the corrections. Mr. Clark noted an outage last week in his neighborhood. He stayed in contact with Nick Katsaros of First Energy. Keeping the communication channels open is high priority. Mr. Greco referred to the Fire Station Renovation Project, stating that we have obtained prices for the preferred alternates. Looking at the list for the other alternates, will they be coming to Council, do we have the option to have that if we want to, the ones that were not on the preferred alternate list. When will we have that discussion? During the Finance portion? Mr. Clark stated that the preferred alternates are the ones recommended by the administration, but we should probably get clarity before we bring this to reading. If there are things Council feels are important, is the decision made up front or down the road. We have two weeks to do that work. Mr. Barbour stated that because of the construction, some of the add-ons would need to be done soon. Others can be added later in time. The Mayor added that some of the metal things were accent points. The skilled training area is most important to the Fire Department. When Regency got involved with the architect and came back with information on material used on exterior soffits for buildings, they were comfortable with that. The light poles can be done at the end, taking into consideration fiber optics. We will have a shingle roof for the rest of the building. It didn’t make sense to spend money on accent treatment for a public building. The steps can probably be done by our Service Department. The Mayor further explained how they arrived at recommended options. Mr. Milton stated that the legislation for authorizing the financing is prepared for an amount “not to exceed.” If Council wanted to pass legislation on November 17 and are not certain on all the alternates, they can include an extra buffer to accommodate those if necessary. ADJOURNMENT usiness to discuss, the meeting adjourned at 8:35 p.m. wight A Clark, President of Council oan Kemper, Clerk of Council There being no rarttey 11

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AGENDA PROGRESS TO DATE ot | j 02 CURRENT COST ESTIMATE ALTERNATES 03 DISCUSSION AND Q/A jos. SUMMARY | 2

PROGRESS TO DATE DESIGN STAGE - COMPLETE Mull & Weithman completed Schematic Design June 2024. Design Development Documents December 2024. Construction Documents July 2025 CMR DESIGN STAGE - COMPLETE Regency performed Cost Estimates at Schematic Design Stage — June 2024 and Design Development Stage Completed January 2025. Perform Constructability Reviews, Scheduling, Subcontracting Plan, Site Logistics and Phasing. BIDDING & GUARENTEED MAXIMUM PRICE - COMPLETE Regency divided the project into 27 bid packages — received over 60 total subcontractor bids - 2-5 per bid package and performed scope reviews. Identified Allowances and assembled GMP. Re

PROGRESS TO DATE GUARENTEED MAXIMUM PRICE REVIEW AND APPROVAL - CURRENT Regency’s GMP has been reviewed by Mull & Weithman and the City of Bay Village. Current Stage is for GMP Approval by the city. Upon approval, Regency can award subcontracts. CONSTRUCTION STAGE Once subcontracts are awarded material procurement and construction will start. Regency will be on site every day to manage the project (quality, safety, schedule, etc.) There will be weekly project meetings with Mull & Weithman and Bay Village. CLOSEOUT Once complete each space will have a punch list, Owner training will occur. Closeout Documents will be provided (O&M manuals, warranties, etc.) 117% month warranty meeting. | 4

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CURRENT COST ESTIMATE CURRENT Guaranteed Maximum Price (GMP) @ Total Probable Construction Costs - $9,120,536 m@ ALLOWANCES: si stuty Allowance - $30,000 @ Building Dedication Plaque - $4,000 # Additional Structural Steel - $12,000 m@ Station Alarming System - $45,000 @ 1,275 SY Lime Stabilization Allowance - $45,900 m 7,400 SF to remove poor soils and backfill - $88,800 @ Connex Boxes (2) - $13,300 @ Generator (Cutover) - $1,500 m5 Ton AC - Heat Pump - $15,000 @ Connex Boxes (2) - $1,500 R110 Commercial Dehumidifier - $5,500 @ 20,000 BTU 6 KW Electric Heater - $3,600 @ Generator Diesel Fill - $1,200 m@ Reseeding Construction Space - $15,000 @ Existing Soffit Repair - $20,000 Re

CURRENT COST ESTIMATE m@ ALLOWANCES CONTINUED: m@ Seismic Delegated Design - $50,000 m@ Winter Weather Conditions - $30,000 m@ Existing Paint Prep per Spec. - $25,000 @ Underpinning EXISting Structure - $30,000 @ Structural Block Reinforcement - Existing App Bays - $25,000 m@ CMR Performance & Payment Bond on Owner Cont. - $2,874 m@ CMR General Liability Insurance on Owner Cont. - $1,677 @ Total Probable Construction Costs w/Allowances - $9,585,887 Soft Costs: (Design Fees, Geotechnical, CM Pre-Con, Technology, FF & E, Appliances, etc.) @ Soft Costs - $967,546 @ Total Project Costs - $10,553,433 m@ Owner's Construction Contingency (5%) - $479,067 @ Total Project Costs with Owner's Contingency - $11,032,500

CURRENT COST ESTIMATE DD COST ESTIMATE (Dated: February 20, 2025) - Presented to Council June 2, 2025, COMPAIRED TO GUARENTEED MAXIMUM PRICE te DD ESTIMATE GUARENTEED MAX. PRICE DELTA Total Probable Cost of Construction $8,649,543 $9,120,536 ($470,993) Allowances $114,369 $465,351 ($350,982) Total Probable Costs of Construction $8,763,912 $9,585,877 ($821,975) W/Allowances Soft Costs $977,546 $967,546 $10,000 Owner’s Construction Contingency $0.00 $479,067 ($479,067) (5%) Total Project Cost $9,741,458 $11,032,500 ($1,291,042) IN| 14

CURRENT COST ESTIMATE GMP VS DD Estimate Changes @ First Energy Transformer Relocation Before Work Starts @ Electrical UG Conduit from Wolf Road to the new transformer location m@ Temporary Chief's & Duty Officer Rooms ™@ Concrete Apron Replacement at Apparatus Bays @ Fire Suppression in Attic @ Level 5 Finish dens glass in Apparatus Bays m@ Adverse Weather Days added to schedule duration m@ Added Scope Allowances Wiis

ALTERNATES GUARENTEED MAXIMUM PRICE ALTERNATES These are ADD Alternates - These are not included in the Current Cost Estimate Totals @ Skills Training Room Addition on 2°¢ Floor 32’ x 26' - $293,933.25 m@ Steel Cantilevered Training Balcony - $14,614.40 B Polished Concrete Floors in lieu of porcelain tile and LVT in Dayroom & Kitchen / Dining - $9,022.72 @ Polished Concrete floors in lieu of sealed concrete in Bunk Rooms - $15,646.45 = Vetal Ceiling in Apparatus Bays - $97,963.56 m@ Standing Seam Metal Roof in lieu of Asphalt Shingles at Entry Tower - $16,181.92 m Exterior Concrete Steps & Walks - $26,107.62 m Natural Gas Standby Generator - $247,220.06 @ Lighting Utility Poles - $33,341.92 @ [otal - $754,031.90 IR | 16

ALTERNATES W117

SUMMARY SUMMARY COST WITH PREFERED ALTERNATES Oe = OES MPIC Total Probable Cost of Construction $9,120,536 Allowances $465,351 Total Probable Cost of Construction w/ Allowances $9,585,877 Soft Costs $967,546 Owner’s Contingency (5%) $479,067 Total Project Costs $11,032,500 Preferred Alternates: ¢ Skills Training Room Addition on 2" Floor $293,933 ° Polished Concrete Floors in Dayroom/Kitchen/Dining $9,023 * Polished Concrete Floors in Bunk Rooms $15,646 ¢ Exterior Concrete Steps & Walks $26,108 Total Project Costs w/ Preferred Alternates $11,377,210 ARPA Funding / Encumbered Costs ($1,592,150) Total Funding to be Financed $9,785,060 IN | 18

DISCUSSION Q/A PROGRESS TO DATE jor 02 CURRENT COST ESTIMATE ALTERNATES | 03. SUMMARY DISCUSSION AND Q/A os | IN| 19