Regular Meeting of Council Agenda

350 Dover Center Road ♦ Bay Village, Ohio 44140-2299 ♦ www.cityofbayvillage.com Agenda, Bay Village City Council November 17, 2025 Regular Meeting, Council Chambers 7:30 p.m. Dwight A. Clark, President of Council, Presiding Roll Call. Pledge of Allegiance – Peter J. Winzig, Council-at-large. Reading of Minutes – Regular Meeting of Council, November 3, 2025. Regular-Meeting-Minutes-November-3-2025 ANNOUNCEMENTS REPORTS Mayor Koomar Director of Community Services Messeri Director of Law Barbour Fire Chief Lyons Director of Finance Milton Building Director Tuck-Macalla Chief of Police Gillespie Director of Recreation Enovitch Director of Public Services & Properties Costello Human Resources Director Demaline AUDIENCE COMMUNICATIONS COMMITTEE OF THE WHOLE ENVIRONMENT, SAFETY, & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Horning. Resolution to accept a donation from Oster Services, LLC for the City of Bay Village Tree Fund, and declaring an emergency. Resolution---Accepting-Donation-from-Oster-Services-to-Tree-Fund Resolution authorizing the filing of an application to the Ohio Department of Transportation (ODOT) for participation in the Drones for First Responders (DRF) Pilot Program, authorizing the Mayor to enter into an agreement upon award, and declaring an emergency. Authorizing-Resolution-Police-Drones FINANCE AND CLAIMS COMMITTEE -Winzig, Greco, Rettig, Clark Fiscal Officer’s Certificate for the Issuance and Sale of Notes, in anticipation of the Issuance of Bonds for the improvement of the existing fire station. AMERICAS-1104974750-v3-Fiscal-Officers-Certificate-Fire-Station Phone: 440-871-2200 Fax: 440-871-5751 ~ BAYvrLLAGE ~ - - - - OHIO

2 Ordinance providing For the Issuance and Sale of not to exceed $10,000,000 of Notes, in anticipation of the Issuance Of Bonds, for the purpose of paying costs of remodeling, renovating, adding to, furnishing, equipping and otherwise improving the City’s existing fire station and equipping and improving its site, and declaring an emergency. AMERICAS-1104974748-v3---Note-Ordinance-Fire-Station. Motion to acknowledge receipt of October 2025 Financial Reports of the City of Bay Village as prepared and submitted by Jim Milton, Director of Finance. Ordinance to make appropriations for the current and other expenditures of the City of Bay Village for the fiscal year 2025 as previously appropriated in Ordinances 24-122, 25-09, 25-19, 25-58, 25-67, 25- 78, 25-87, 25,103, and 25-111, and declaring an emergency. Appropriation-Ordinance-25-xxx Ordinance to make appropriations for the current and other expenditures of the City of Bay Village for the Fiscal Year 2026 and declaring an emergency. (First Reading) 2026-Appropriation-Ordinance PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE -Greco, Maier, Rettig. Motion to grant permission to the Bay Rockets Association for eight Snoball Race pole banners to be installed the first week of January 2026. The banners are approximately 33 inches by 60 inches in size, four to be installed at the intersection of Wolf and Cahoon Roads, and four at the intersection of Wolf and Dover Center Roads, to promote community spirit for the annual Snoball Run sponsored by the Bay Rockets Association to be held at Bay High School on Saturday, February 7, 2026. Ordinance amending Ordinance 23-61 authorizing an agreement with Mull & Weithman Architects, Inc. for design services for the Bay Village Fire Station renovation and declaring an emergency. Ordinance---2nd-Amendment-23-61-Mull-Weithman-Architects Ordinance authorizing the Mayor to accept the proposed Guaranteed Maximum Price for construction of the fire station renovation and execute the Guaranteed Maximum Price amendment with Regency Construction Services for Construction Manager at Risk services for the Bay Village Fire Station Renovation Project; and declaring an emergency. Ordinance---Amending-CMAR-Contract-with-Regency-and-Accepting-GMP PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE -DeGeorge, Horning, Winzig. RECREATION AND PARK IMPROVEMENTS COMMITTEE –Rettig, Maier, DeGeorge. SERVICES, UTILITIES & EQUIPMENT COMMITTEE –Greco, Winzig, Horning. MISCELLANEOUS 0!'5) BAYv111AGE - - - - OHIO

3 ADJOURNMENT Procedure Section 2.14 - Effective Date C.O. 111.10 - Council Rules for Legislation Roll call on suspension of Charter Rules: Every ordinance or resolution shall be read on three different days unless two-thirds (2/3) of the total number of Council members provided for in this Charter dispense with the rules. Roll call on suspension of Council Rules: No ordinance or resolution shall be passed unless a written copy thereof is before the Council …at least 24 hours before any meeting of Council at which action…is contemplated. Roll call on inclusion of the emergency clause: All ordinances and resolutions shall become effective forty (40) days after their passage by Council unless a later effective date is set forth or an earlier date is established. Resolutions to initiate any public improvement shall become effective immediately upon their passage and approval by the Mayor. It is required that two-thirds (2/3) of the total number of Council members provided for by this Charter vote affirmatively to enact with the emergency. This clause allows legislation to become effective immediately upon passage and approval by the Mayor. NOTE: Regular and Special Meetings of Council are scheduled for 7:30 p.m. However, Council meets informally at 7:00 p.m. prior to a Regular or Special meeting, and said portion, held either in the Council Chambers or in the conference room, is open to the public. 0!'5) BAYv111AGE - - - - OHIO