Regular Meeting of Council Agenda

350 Dover Center Road ♦ Bay Village, Ohio 44140-2299 ♦ www.cityofbayvillage.com Agenda, Bay Village City Council December 1, 2025 Regular Meeting, Council Chambers 7:30 p.m. Dwight A. Clark, President of Council, Presiding Roll Call. Pledge of Allegiance – Gerald Horning, Councilman, Ward 1 Reading of Minutes – Regular Meeting of Council, November 17, 2025. 2025-Regular-Meeting-Minutes-November-17-2025 Cahoon Memorial Park Trustees Meeting, November 17, 2025 2025-Minutes-of-CMPT-Nov-17-2025 ANNOUNCEMENTS REPORTS Mayor Koomar Director of Community Services Messeri Director of Law Barbour Fire Chief Lyons Director of Finance Milton Building Director Tuck-Macalla Chief of Police Gillespie Director of Recreation Enovitch Director of Public Services & Properties Costello Human Resources Director Demaline AUDIENCE COMMUNICATIONS COMMITTEE OF THE WHOLE ENVIRONMENT, SAFETY, & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Horning. Ordinance authorizing a contract with Motorola Solutions to purchase Radio Equipment for the Police Department, and declaring an emergency. Consideration for Adoption. Ordinance---Motorola-for-Police-Radios FINANCE AND CLAIMS COMMITTEE -Winzig, Greco, Rettig, Clark Ordinance 25-119 providing For the Issuance and Sale of not to exceed $10,000,000 of Notes, in anticipation of the Issuance Of Bonds, for the purpose of paying costs of remodeling, renovating, adding to, furnishing, equipping and otherwise improving the City’s existing fire station and equipping and improving its site, and declaring an emergency. Second Reading and Consideration for Adoption. (First Reading November 17, 2025) /AMERICAS-1104974748-v3---Note-Ordinance-Fire-Station Phone: 440-871-2200 Fax: 440-871-5751 ~ BAYvrLLAGE ~ - - - - OHIO

2 Ordinance 25-121 to make appropriations for the current and other expenditures of the City of Bay Village for the Fiscal Year 2026, amending by reading, and declaring an emergency. Second Reading. (First Reading November 17, 2025) 2026-Appropriation-Ordinance_Revised Ordinance amending Chapter 125 Of The Codified Ordinances by Enacting Section 125.66 Relating To The Establishment Of The Fire Station Renovation And Addition Fund, and declaring an emergency. 8578/Ordinance---New-Fund-12566 (Consideration for Adoption) Ordinance to make appropriations for the current and other expenditures of the City of Bay Village for the fiscal year 2025 as previously appropriated in Ordinance 24-122, 25-09, 25-19, 25-58, 25-67, 25-78, 25-87, 25-103, 25-111, 25-120, and declaring an emergency. (Consideration for Adoption) Appropriation-Ordinance-25-xxx-126 Ordinance authorizing an Agreement with McCaulley & Company, LLC., For Specialized Consulting Services, and declaring an emergency. (First Reading) Ordinance---McCaulley--Co-Consulting-Services PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE -Greco, Maier, Rettig. Ordinance 25-122 amending Ordinance 23-61 authorizing an agreement with Mull & Weithman Architects, Inc. for design services for the Bay Village Fire Station renovation and declaring an emergency. Second Reading and Consideration for Adoption. (First Reading November 17, 2025) Ordinance---2nd-Amendment-23-61-Mull--Weithman-Architects Ordinance 25-123 authorizing the Mayor to accept the proposed Guaranteed Maximum Price for construction of the fire station renovation and execute the Guaranteed Maximum Price amendment with Regency Construction Services for Construction Manager at Risk services for the Bay Village Fire Station Renovation Project; and declaring an emergency. Second Reading and Consideration for Adoption. (First Reading November 17, 2025) Ordinance---Amending-CMAR-Contract-with-Regency-and-Accepting-GMP Motion to confirm the re-appointment by Mayor Koomar of Clete Miller to a 5-year term on the Board of Zoning Appeals term ending January 1, 2031. Motion to confirm the re-appointment by Mayor Koomar of Dan Gess to a 5-year term on the Board of Zoning Appeals term ending January 1, 2031. 0!'5) BAYv111AGE - - - - OHIO

3 PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE -DeGeorge, Horning, Winzig. Ordinance authorizing Change Order Number 5 to the Contract with Independence Excavating, Inc. for additional funds to complete the Wolf Road Equalization Tank Project, and declaring an emergency. Ordinance---Change-Order-5-Independence-Excavating-for-EQ-Tank (Consideration for Adoption) RECREATION AND PARK IMPROVEMENTS COMMITTEE –Rettig, Maier, DeGeorge. Resolution authorizing the filing of an application to the Ohio Lake Erie Commission for Financial Assistance from the Lake Erie Community Grant Program for the Cahoon Park Aquatic and Riparian Restoration Components of the Cahoon Memorial Park Lakefront Restoration Project and declaring an emergency. (Consideration for Adoption) 8601/Draft-Authorizing-Resolution-Lake-Erie-Community-Grant Resolution of support by the Council of the City of Bay Village for the Cahoon Park Aquatic and Riparian Restoration Project and for the Submission of an application to the Ohio Lake Erie Commission for financial assistance from the Lake Erie Community Grant Program for said project, and declaring an emergency. (Consideration for Adoption) Draft-Supporting-Resolution-Lake-Erie-Community-Grant SERVICES, UTILITIES & EQUIPMENT COMMITTEE –Greco, Winzig, Horning. Ordinance authorizing the Mayor to enter into a Contract with Chagrin Valley Engineering, Ltd., establishing related compensation, and declaring an emergency. (First Reading) Ordinance---Chagrin-Valley-Engineering-Consulting-Services-2026 MISCELLANEOUS ADJOURNMENT 0!'5) BAYv111AGE - - - - OHIO

4 Procedure Section 2.14 - Effective Date C.O. 111.10 - Council Rules for Legislation Roll call on suspension of Charter Rules: Every ordinance or resolution shall be read on three different days unless two-thirds (2/3) of the total number of Council members provided for in this Charter dispense with the rules. Roll call on suspension of Council Rules: No ordinance or resolution shall be passed unless a written copy thereof is before the Council …at least 24 hours before any meeting of Council at which action…is contemplated. Roll call on inclusion of the emergency clause: All ordinances and resolutions shall become effective forty (40) days after their passage by Council unless a later effective date is set forth or an earlier date is established. Resolutions to initiate any public improvement shall become effective immediately upon their passage and approval by the Mayor. It is required that two-thirds (2/3) of the total number of Council members provided for by this Charter vote affirmatively to enact with the emergency. This clause allows legislation to become effective immediately upon passage and approval by the Mayor. NOTE: Regular and Special Meetings of Council are scheduled for 7:30 p.m. However, Council meets informally at 7:00 p.m. prior to a Regular or Special meeting, and said portion, held either in the Council Chambers or in the conference room, is open to the public. 0!'5) BAYv111AGE - - - - OHIO