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Page 1 of 3 Agenda, Bay Village City Council December 1, 2025 Committee Meeting 7:00 p.m. Dwight A. Clark, President of Council ANNOUNCEMENTS COMMITTEE OF THE WHOLE Jeff Filarski, P.E. Chagrin Valley Engineering Update on Sewer Projects ENVIRONMENT, SAFETY & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Horning. Contract with Motorola Solutions to purchase radio equipment for the Police Department. Ordinance on the agenda for the Regular Meeting of Council this evening. (Consideration for Adoption) Agenda-Request-Form-updated---2025-motorola-radios Ordinance---Motorola-for-Police-Radios FINANCE AND CLAIMS COMMITTEE -Winzig, Greco, Rettig, Clark. Debt Issuance for Fire Station Project. Ordinance 25-119 on the agenda for the Regular Meeting of Council this evening. Second Reading and Consideration for Adoption. (First Reading November 17, 2025) Financing-Schedule_City-of-Bay-Village-OH-11-10-2025 /AMERICAS-1104974748-v3---Note-Ordinance-Fire-Station Annual Appropriation Ordinance. Ordinance No. 25-121 on the agenda for the Regular Meeting of Council this evening for second reading, amending by reading. (First Reading November 17, 2025) Explanation-of-revision-to-2026-Annual-Appropriation-Ordinance-12-1 2026-Appropriation-Ordinance_Revised Amending chapter 125 of the codified ordinances by enacting section 125.66 relating to the establishment of the fire station renovation and addition fund. Ordinance on the agenda for the Regular Meeting of Council this evening. (Consideration for Adoption) 8578/Ordinance---New-Fund-12566 OfJ: BAYvrtLAGE ~ ---- CITYCOUNCIL Page 2 of 3 Amended Appropriation Ordinance. Council-Agenda-Request---Appropriation-Amendment_12-1-25 Agreement with McCaulley & Company, LLC, For Specialized Consulting Services. Ordinance on the agenda for the Regular Meeting of Council this evening. (First Reading) Ordinance---McCaulley--Co-Consulting-Services PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE- Greco, Maier, Rettig. Amended Agreement with Mull & Weithman for Fire Station Design Services. Ordinance 25-122 on the agenda for the Regular Meeting of Council this evening. Second Reading and Consideration for Adoption. (First Reading November 17, 2025) 8585/2210-BVFD-Proposed-Contract-Modification_11-07-2025 Ordinance---2nd-Amendment-23-61-Mull--Weithman-Architects Amended Agreement with Regency Construction Services, Inc. and Accepting Guaranteed Maximum Price. Ordinance 25-123 on the agenda for the Regular Meeting of Council this evening. Second Reading and Consideration for Adoption. (First Reading November 17, 2025) 20251112-Fire-Department-Construction-Memo 8581/01-2210_A133-2019---4-1-2024---Signed A133-2019-Exhibit-A---Guaranteed-Maximum-Price-Amendment111425 Ordinance---Amending-CMAR-Contract-with-Regency-and-Accepting-GMP Re-appointment of Clete Miller to a 5-year term on the Board of Zoning Appeals term ending January 1, 2031. Re-appointment of Dan Gess to a 5-year term on the Board of Zoning Appeals term ending January 1, 2031. PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE -DeGeorge, Horning, Winzig. Change Order Number 5 to the Contract with Independence Excavating, Inc. for additional funds to complete the Wolf Road Equalization Tank Project, and declaring an emergency. Ordinance on the agenda for the Regular Meeting of Council this evening. (Consideration for Adoption) Council-Agenda-Request-Form-Change-Order-EQ-Tank Extra-Charges-from-Independence-Project-Extension View/8604/22124---Bay-Wolf-Rd-EQ-Change-Order--Contingency-Totals-Nov-2025 Ordinance---Change-Order-5-Independence-Excavating-for-EQ-Tank Page 3 of 3 RECREATION AND PARK IMPROVEMENTS COMMITTEE –Rettig, Maier, Degeorge. Filing of an application to the Ohio Lake Erie Commission for financial assistance from the Lake Erie Community Grant Program for the Cahoon Park Aquatic and Riparian Restoration Components of the Cahoon Memorial Park Lakefront Restoration Project. Resolution on the agenda for the Regular Meeting of Council this evening. (Consideration for Adoption) /View/8575/20251112-Agenda-Request 8601/Draft-Authorizing-Resolution-Lake-Erie-Community-Grant Resolution of support by the Council of the City of Bay Village for the Cahoon Park Aquatic and Riparian Restoration Project and for the Submission of an application to the Ohio Lake Erie Commission for financial assistance from the Lake Erie Community Grant Program for said project. Resolution on the agenda for the Regular Meeting of Council this evening. (Consideration for Adoption) Draft-Supporting-Resolution-Lake-Erie-Community-Grant SERVICES, UTILITIES & EQUIPMENT COMMITTEE –Greco, Winzig, Horning. Chagrin Valley Engineering Contract for Year 2026. Ordinance on the agenda for the Regular Meeting of Council this evening. (First Reading) Proposed-CVE-Bay-Village-2026-Contract Ordinance---Chagrin-Valley-Engineering-Consulting-Services-2026 AUDIENCE MISCELLANEUS ADJOURNMENT CAHOON MEMORIAL PARK TRUSTEES Motion to grant approval for the 2026 Food Truck Friday Events held at the Village Green, from 11:30 a.m.-1:30 p.m. on Fridays between May 29-August 28 (excluding July 3, due to Bay Days) including a food truck, a dessert or beverage truck and an arts/music entertainer. Motion to approve the request of the Village Bike Co-op to amend their lease for the real estate at 303 Cahoon Road.