Committee Meeting of Council Minutes

City of Bay Village Council Minutes, Committee Session Dwight A. Clark, President of Council, presiding. Council Chambers. January 5, 2026 President of Council Dwight A. Clark called the meeting to order at 7:00 p.m. Present: Dwight A. Clark, President of Council. Lydia DeGeorge, Vice President of Council and Councilwoman, Ward 2. Sara Byrnes Maier, Council-at-large. Peter J. Winzig, Council-at-large. Steve Swidarski, Councilman, Ward I. Michael Greco, Councilman, Ward 3. Dan Rettig, Councilman, Ward 4. Mayor Koomar. Also Present: Law Director Mark Barbour, Finance Director Jim Milton, Police Chief Rob Gillespie, Fire Chief Chris Lyons, Director of Public Service and Properties Mary Kay Costello, Recreation Director Dan Enovitch, Building Director Eric Tuck-Macalla, Community Services Director Kathy Messeri, Clerk of Council Joan Kemper. AUDIENCE Bruce Geiselman, Nancy Brown, Wendy Thompson. ANNOUNCEMENTS Mayor Koomar announced that The Smith Group is providing an update on a communication from the Ohio Department ofNatural Services regarding a Water Way Permit for the lakefront plan. They have indicated that some of the changes the Ohio Department of Natural Services wanted were minor. From a technical standpoint, The Smith Group stated that they are getting in good shape for approval. The Mayor informed them that it is his desire, as he looks through his winter calendar, for some Council dates, given the fact that they are moving forward on that and some of the shoreline permitting and structures they need to protect the Cahoon shoreline for the future. They are putting together some images, and he thought it would be appropriate to share that with the trustees and get an update from the Smith Group. The federal side will be continued in January, as well as the State Capital side, and other opportunities to bridge the funding gap. Mr. Clark asked if this work they are doing is on Phase 1, the first phase of the lakefront development. Mayor Koomar stated that the first phase is west of Cahoon Creek and west of the Metroparks, for an ADA pathway and potentially some stabs, as well as shoreline protection for that phase. Depending on how money goes, it is quite possible they can go with the offshore structures. Their goal would be to have Chagrin Valley put together some bid packages this summer, if they are successful with some of the funding, and break it off into sections, looking at Councilwoman Maier

Committee Meeting of Council January 5, 2026 for options of breaking it up in smaller pieces. COMMITTEE OF THE WHOLE Future Plans for Community Services and Recreation Programming Mayor Koomar stated that before he turns the matter of future plans for Community Services and Recreation programming to Community Services Director Kathy Messeri, and Recreation Director Dan Enovitch, he has the following comments. The Mayor stated that when the library was built, Bayway Cabin was taken down. Recreation Director Enovitch, and his team, took over the Community House as their offices for an interim period of time. At Council meetings there was discussion around the Dwyer Center and an addition for a Recreation Center. The City of Solon Community Center houses the Recreation Department and the Community Services Department. Community Services has a separate entrance, but it can be closed off at night when things slow down. Working with Police Chief Gillespie and Community Services Director Kathy Messeri regarding security when there is only one personiin the building and looking at future needs for space for both departments, the directors were asked to do some leg work about future needs and future programs. Director Messeri and Director Enovitch did a lot of work in the last six to eight months to gather data. Director Messeri has shared information with the Community Services Advisory Board, and Director Enovitch has a Recreation and Parks Commission meeting scheduled for January 22, 2026. Both directors are here this evening to share with Council as to where they are to date. Community Services Director Messeri reviewed the report prepared jointly with Recreation Director Enovitch, entitled, "The Future of Bay Village Community and Senior Services and Recreation Department: A Building Serving our Growing Population." The draft report is attached to the minutes of this meeting, as if fully incorporated herein. Director Messeri stated that a community-wide survey was distributed, directed toward senior residents to get feedback from the senior community on what the seniors would like to see for the future in regard to a community center/recreation center. The consensus was to offer more programming, more up-to-date offerings such as tech labs with computers and laptops, better parking, better indoor facilities, restrooms that are more ADA accessible, and better spaces to have the programming to be offered, referencing centers in Westlake and Rocky River for comparison purposes. Director Messeri stated that to accomplish any of this, more space is needed. Another concern was the building itself, with remarks and comments from residents about the overall look of the building, the age of it, being outdated, etc. In fact, it is a building that was built in the 1940's and originally used as a Service Department structure. Senior Centers are essential for providing opportunities to age well, offering health and wellness programs, and serving to create connections that improve the quality of life for our seniors. Senior centers can become proactive change agents and how aging is portrayed, facilitating connections, life-long learning, and a rebranded image. The draft presented this evening outlines Director Messeri and Director Enovitch's thoughts on the future of the Bay Village Community Center and why they feel it is important to have a new plan for the residents of Bay Village. The numbers on Page 7 of the draft 2

Committee Meeting of Council January 5, 2026 report projects the future population of citizens, age 65 and over, increasing from 56.4 million in 2020 to 82.3 million in 2040, or a projected percentage of population reaching 23.5% in 2060. (United States Census Bureau). Director Messeri stated that the need is for a center that offers more space, and the current center can no longer meet everyone's needs. A larger center would allow more programs, more activities, multiple activities at the same time, and also provide multiple services to run at the same time without overcrowding. It would also provide safer, more accessible space and be a comfortable place to stay active, socialize and remain connected to the community. The illustrations on Pages 5 and 6 of the draft report show multi-use rooms, taken from the City of Independence Community Center. Page 5 shows a multi-use room for recreation and senior participants to use for fitness, dance, spinning, weight classes, etc. Page 6 shows another multi-use room for meetings, crafts, speakers, etc. All centers visited, Solon, Independence, and Strongsville, had similar layouts with multi-use rooms available and shared. By having such rooms available more programming can take place, the number one request on the Bay Village survey results. To summarize, Director Messeri stated, it comes down to the space we have now versus the space we need to become more competitive and to satisfy the needs of our senior residents and the entire community. Recreation Director Enovitch stated that the Recreation Department was displaced in 2020 for the construction of the new library. A permanent location with office space, meeting rooms, and potentially a shared space, studio space to allow expansion of adult fitness classes, i.e., spinning, yoga, etc., as well as allow youth programs, i.e.., chair, dance, art, science classes, would provide partnership and use for departments in one facility. Director Messeri noted that a facility of that type could be used in daytime, evenings, and weekends, providing needed program expansion. Mayor Koomar noted that the City of Solon has a studio space with a hardwood gymnasium floor, mirrors and railings used for adult programming during the day and recreation programs beginning in the afternoon and into the evening. Built-in storage provides space for bicycles for spinning classes and yoga equipment. I Director Enovitch stated that it is a common trend now to see community services partner with recreation departments in these facilities as opposed to building separate recreation centers and community centers. Director Messeri stated that common use provides cohesiveness and social interaction with neighbors, as well as multi-generational benefits. Mayor Koomar stated that discussion also included the possibility of separate, movable walls and program space for separate activities, staff orientation, and public meetings, providing the space needed for Bay Village organizations to meet regularly. Director Messeri noted the advantage of having space to conduct meetings with staff, visitors, or sponsors in privacy, as well as bringing the office space up to date to meet the needs of the employes and visitors. 3

Committee Meeting of Council January 5, 2026 Recreation Director Enovitch emphasized the need for storage space to provide for the programs with the numbers that are being dealt with as registration increases. Mr. Clark asked Director Messeri for the percentage of the Bay Village population, age 65 and over, and the trends for the next five to ten years. Director Messed stated that the senior population is continuously growing. In this past year, for 2025, the Bay Senior Center had a 15.49 % increase with card swipes and new members. In 2030, the population is expected to increase with 18% of the population to be aged sixty and above. By 2040, the increase is expected to reach 22% to 25% in the senior population. Mr. Rettig stated that the draft report states that a facility assessment was conducted by Sixmo Architecture at the current senior center to understand what investment would be needed to reinvent the space for continued use. Mr. Rettig asked the result of that facility assessment report. Mayor Koomar stated that they are just starting to dig into that. He really wanted the directors; to look at programming, and the next steps, thinking about square foot space needed in the future for growth in the space. They did the same thing when they looked at the Cahoon Road Library. They assessed the building to understand the operational and capital costs. When they did the fire station, they had Mull & Weithman architects advise whether it should be razed or partially rebuilt. They are doing the same thing here. They are starting to dig into the report. Meetings were held recently with Building Director Tuck-Macalla and Public Properties and Service Director Costello. The existing Community Services building was at one time a service garage with trucks parking inside. The Mayor stated that he does not think the building is in great shape. There are four different residential HVAC systems running the building, because of the additions. There are issues with the floor, which they think was a poured cement floor and does not have the typeof surface needed. There are problems keeping the tile down, and it has been said that the floor might have to be dug up. Building Director Tuck-Macalla stated that there is a great deal of electrical piece-meal that was installed through the years. There are issues in the attic noted years ago when Sixmo was advising in regard to an addition, looking at the huge task of updating the electrical in the entire building. The service is undersized. There are many issues, and it would be a large task and a large part of the addition being proposed was just taking care of the violations that were there. The building was a service garage, a kitchen was added, as well as other additions, things unseen behind the walls and in the attic were also added to try to facilitate service. If we were to go forward with renovation, bringing all the electrical up to code will be a huge part of the project. Mr. Rettig asked if a determination has been made either way on renovation versus new.NIf. Tuck-Macalla stated that they have not advanced that far yet into a report. There was just himself, the Mayor and Sixmo, who discussed this in 2019, looking at building out some space and starting to see some of the limitations in the building and the things that need to be taken care of. j Mayor Koomar stated that from the work they have done thus far, renovation would be pretty substantial. At the end of the day, it is less space they would have after they renovate, and is that 4

Committee Meeting of Council January 5, 2026 the space they need for the future? The Mayor called upon Director of Public Service and Properties Costello for her thoughts. Director of Public Service and Properties Costello stated that the east wall of the Community Center had to be rebuilt. Other exterior issues are the portico and the entryway and ADA compliance. To Mr. Tuck-Macalla and the Mayor's points, there are four different HVAC systems because of the different sections that were added on over the years. As a result, no one section heats efficiently or adequately. There is something very wrong with the movement of the air on the administrative side. There are many issues in terms of just correcting it to make it the place that our residents deserve. It is difficult to justify working further; it has reached its maximum service to our community. There are a lot of other issues in terms of layouts and efficiencies that cannot be corrected or built upon. Mr. Clark stated that the discussion has been that the building has reached a certain set of limitations. It would seem to be prudent that at some point in time, Sixmo Architects attends a Council meeting to talk about options available for the building, as they did with the fire station. We will have to balance that against the other things that we have encumbered ourselves with, i.e., the fire station, infrastructure, EQ tank. We have put a lot of money underground; it would be nice to put some money above ground. But, we have to balance it and that will be challenge for our Finance Committee. Nonetheless, it is something we need to continue to push the needle on and evaluate. The other benefit is by relocating Recreation it would free up a building that other groups have not been able to rent or use for six years. There are no other buildings around, other than Bay Lodge, for that use. Mayor Koomar stated that many times if someone rented the gazebo for a wedding they had the Community House as a back-up for a rain date. That space was lost for parties and things like that. The Service Department has done a nice job of updating some of the electrical that absolutely needed it in the Community House. The chimney was taken down that was structurally not great. The wood floors have been sanded as much as possible; it would be nice to get some ADA access there. For the groups that use it, the kitchen area could be provided with warming drawers, .or something that is very pragmatic, with enough electrical service to manage a few crock pots for different groups. The AA group used it for a number of years. Modest investments could be made to update the building. Under the terms of the Cahoon Will, it is required that the City maintain the building. As Director Costello said, we want to make sure it is of the standard expected by our residents. Mr. Greco asked if this project is to be moved to committee. Mr. Clark stated that evaluation stage with the fire station, from the beginning time to financing approval, was two years. There is no reason to delay. Ms. DeGeorge asked at what point the Planning Commission will be involved. The Mayor stated that it depends on the physical changes being made. If a new structure would be a submission to them, the same process as with any other public building. 5

Committee Meeting of Council January 5, 2026 Mr. Greco asked about Cahoon Memorial Park Trustees approval. Mr. Clark stated that there was a lot of back and forth in regard to the library, given the Cahoon Memorial Park location, with a number of different lawsuits filed. He stated that if the anticipated project for the Community Center goes to committee, at some point in time we have Sixmo in to make a presentation. Mull and Weithman Architects did that with the fire station, and that seemed to work well. There is no reason we cannot replicate that with a good architect. Mayor Koomar stated that when the municipal pool was constructed he was a member of the Parks and Recreation Commission. There was discussion there on the need for a new pool, which is the reason we are pulling in the Parks and Recreation Commission and Community Services. When the pool came forward through the Committee of the Whole, it went through the Planning Commission process with public meetings well attended by residents, as well as through the Architectural Board of Review, for traffic flow, etc. Council Member Maier stated that she is curious to see if there are ideas for the number of rooms needed. p i Mayor Koomar stated that this will involve taking the work done and what they would like to see. Mayor Koomar will call the Solon mayor to obtain their architectural plans, spacing and number of users, to try to determine what we need and how much we can afford to build in for growth. We have not gone any further than conceptually looking at the uses. Ms. Maier noted that we are a smaller community and there needs to be assurance that it is sized correctly. i Mr. Clark stated that there is one comparison. Rocky River just completed an addition to their senior center. Mr. Clark asked Mr. Greco how much was spent on that project and what was added. Mr. Greco stated that Rocky River spent between $2 million and $3 million, adding a 200-seat lecture hall, full fitness and dance areas, and storage to the main building. Mayor Koomar stated that Ms. Maier makes a good point. That is discussion they have had internally. The building needs to be right-sized. It is near the lakefront, and an active senior center with public space for something like lakefront meetings. We have our nurse-practitioner presently using the Bay Lodge because there is no space. There are a lot of uses. The City of Solon hada couple of permanent spots with rooms to flex for community groups for larger meetings. It is going to have to fit the scale of Bay Village. The library was built for 16,000 residents. If you go to some of their other centers they are a larger sgnnre footage, but they built the Bay Village librAry based on our population. We would do the same thing with this. Ms. Maier noted that the City does have the Community Gym. Is it the thought that it would,be prioritized less or pulled out of the equation? Mr. Enovitch stated that for the programs we are discussing with a studio atmosphere, people would rather take to that space for yoga, tai chi, and other programming, versus being in a big 6

Committee Meeting of Council January 5, 2026 forced-air gymnasium that is loud. The focus would still be on youth sports and adult programming over at the Community Gym, versus the studio activity for this new space. We would still have a campus approach for recreation as we have in the past. At the Community Gym, there is volleyball, basketball, and indoor pickleball. Smaller space would be included in the new center for cardio drumming and other programs in the evenings. With basketball running all winter at the Community Gym, it would not be accessible for those programs. Council member Swidarski asked if the planned facility would be able to be used on Sundays. The Cahoon Will states that no boating, games, or sports shall be permitted on said park property on Sundays. Law Director Barbour stated that we would not be able to have organized sports events on Sundays inside the building. Meetings and similar things could take place. Mr. Swidarski asked if exercise classes or things of that nature could take place on Sundays. Law Director Barbour stated that it depends on the activity. Director Messeri stated that they also have crafts, boat club, and similar activities. Law Director Barbour stated that the type of programming (exercise, etc.) is not held on Sundays now in the current building. It will be necessary to look at what exactly would be taking place. We do obviously want to stay within the Cahoon Will. At this pre-planning stage, I am hesitant t o say you are able to do "X" on Sundays, but not "Y." Presently, there is no programming that takes place on Sunday. Mayor Koomar stated that the ability to open it up on weekends or selective nights for some of the programming or community groups, I would see potentially more use on Saturdays. We do not have programming on Sundays now. Mr. Barbour stated his approach is we do not want to push the envelope on that issue. Mr. Clark stated that we have the impetus to move this concept forward and move the discussion to more of a three-dimensional conversation. Let us continue to have conversations with Sixrno, having them in to a Council meeting sometime in the first quarter of the year. I Mr. Rettig commented that Mr. Clark's suggestion is a good idea. Mr. Clark stated that considering the fact that we have a Community Gym and we are looking at perhaps a wholesale change in this existing piece of property, he is mindful of what Sara Byrnes Maier mentioned that the population of Bay Village is about 16,000, not 40,000 like Strongsville, Solon, or Westlake. j Mr. Clark thanked Mayor Koomar, Director Messed, and Director Enovitch for the summary they presented this evening, 7

Committee Meeting of Council January 5, 2026 ENVIRONMENT, SAFETY & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Swidarski. Reappointment by Mayor Koomar of Thomas Wynne to the Civil Service Commission for a six- year term expiring January 24, 2032. Ms. Maier will move to confirm Mayor Koomar's reappointment of Thomas Wynne to the Civil Service Commission for a six-year term expiring Jannnry 24, 2032, at the Regular Meeting of Council this evening. Law Director Barbour endorsed the reappointment of Thomas Wynne to the Civil Service Commission, noting that Mr. Wynne has done an excellent job as a member of the Civil Service Commission. Fireworks Display for the Fourth of July. Ordinance on the agenda for the Regular Meeting of Council this evening. Fire Chief Lyons, in his agenda request, states that this is a request for funding for the 2026 Independence Day Fireworks show on Saturday, July 4th, at the conclusion of Bay Days. The U.S.A. will be celebrating its 250th anniversary, and pricing and demand is a bit higher than prior years. The amount of $25,000 is requested for a show that will be similar to 2025. Heritage Home Loan Program for Year 2026. Ordinance on the agenda for the Regular Meeting' of Council this evening. The management fee billed by the Cleveland Restoration Society for the Bay Village for 2026 Heritage Home Program is $5,920.00. Ms. Maier asked when the pricing from the bank will be out for loans by parties contracting for the loan program. Mayor Koomar stated that new pricing will be out and the best he can tell at this time is something off the market rate. Instead of a fixed 2%, it might be a current rate of 2.5 or 3% for those who qualify. There will still be a good discount for homeowners looking to make improvements. It will not be 2%, but it will still be an attractive rate. FINANCE AND CLAIMS COMMITTEE -Winzig, Greco, Rettig, Clark. Mr. Winzig had no report this evening. PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE- Greco, Maier, Rettig. Mr. Greco had no report this evening. II ' PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE -DeGeorge, Swidarski, Winzig: Amendment to add Chapter 925 to the Codified Ordinances of the City of Bay Village relating to 8

Committee Meeting of Council January 5, 2026 the Control of Illicit Discharge and Illegal Connection to Storm Sewers. Ordinance on the agenda for the Regular Meeting of Council this evening. Mr. Barbour noted that this evening with the passage of the ordinance is an amendment to the codified ordinances of the City of Bay Village by enacting Chapter 925. Council member DeGeorge called upon Director of Public Service and Properties Costello for further comments regarding the requirement to control illicit discharge and connections to City storm sewers. Director Costello stated that the Ohio Environmental Protection Agency requires municipalities to include illicit discharge, detection, and elimination (IDDE) regulations into codified ordinances. This compliance is required as part of the NPDES (National Pollutant Elimination System) program permit (required by the Clean Water Act) and will be reported in the City's annual municipal storm and sanitary sewer system (MS4) report to the Ohio EPA. The code addition w i l l help the City define illicit discharge, exceptions, monitoring, access to facilities or residents that may be discharging pollutants. The code will help the City access those places to help property owners understand what needs to be done to ensure compliance with the code. Director Costello distributed copies to Council of the sixteen-page MS4 report that is submitted to the Ohio Environmental Protection Agency. Authorizing additional funds for the agreement with Chagrin Valley Engineering, Ltd. for project services related to the Longbeach Force Main Improvement Project. Ordinance on the agenda for the Regular Meeting of.Council this evening Ms. DeGeorge stated that originally the City authorized an engineering fee of $51,648 for engineering services for the Long Beach Pump Station Force Main replacement. The request this evening by ordinance is to add $12,702.00 to that original amount, bringing the total engineering fee to $64,350. The money will be taken from the Sewer Fund. Director Costello stated that this project goes way back, and varied technology was used. Because of the technology, the project was rebid which required additional engineering services. When the project started, there were improvements made to a manhole, and pipes not exactly lining up a s they should. Chagrin Valley Engineering had to help on many occasions with information that was not originally anticipated being needed. The extra costs are minimal and well-earned by Chagrin Valley Engineering. Mr. Winzig stated that although this additional funding was not in the 2026 Budget, there are ample funds in the account to cover the expense. RECREATION AND PARK IMPROVEMENTS COMMITTEE —Rettig, Maier, DeGeorge: Appointment of Julia Mosier by Mayor Koomar to a four-year term on the Recreation Commission expiring January 5, 2030. 9

Committee Meeting of Council January 5, 2026 Mr. Rettig will move to confirm the appointment of Julia Mosier by Mayor Koomar.to a four-year term on the Parks and Recreation Commission, expiring January 5, 2030. Recreation Director Enovitch stated that Julia Mosier is a long-time resident of the City of Bay Village. Ms. Mosier is our head swim team coach and is also on the Bay High School Swim Team staff. Ms. Mosier will bring a younger perspective to the Parks and Recreation Commission. SERVICES, UTILITIES & EQUIPMENT COMMITTEE -Swidarski, Greco, Winzig. Council member Swidarski had no report this evening. AUDIENCE Nancy Brown, Wolf Rd., stated that she is present this evening on behalf of the organization known as "For the Love of Bay Village Dogs." On April 16, Sharon Hardy from the Cleveland Animal Protective League will be the guest speaker at 6 p.m. at a location to be announced. The event is open to the entire community. The Cleveland APL, and the Cuyahoga County Dog Kennel, have been very helpful to the domesticated dogs and cats living in our community. Ms. Brown stated that the organization is in the process of putting together another Pet First Aid Class with the help of a volunteer firefighter. The first was a great success, sold out, with requests for an additional class. The organization is also collaborating with the Police Chief to roll out a one-day event in Bay Village where the Cuyahoga County Dog Kennel will be on-site for micro chipping and encouraging those who do not have a license for their dog(s) to obtain one. This event will be held in the spring of this year. i On July 4, For the Love of Bay Village Dogs will be sponsoring Monica Robbins, a well-losed television personality, for BayDays. MISCELLANEOUS Mr. Clark noted that the next meeting of Council will be held on Tuesday, January 20, the day after the Martin Luther King, Jr. Day holiday. Authorization for Clerk of Council to attend required Sunshine Training events on behalf of City Council members who request the Clerk of Council's attendance on their behalf. Motion on the agenda for the Regular Meeting of Council this evening Mr. Winzig, at the Regular Meeting of Council this evening, will move to grant authorization for the Clerk of Council to attend required Sunshine Training events for City Council members who request the Clerk of Council's attendance on their behalf. ` ADJOURNMENT 10

CITY OF BAY VILLAGE OHIO 2025 / 1 The Future of Bay Village Community and Senior Services and Recreation Department: A Building SERVING OUR GROWING POPULATION Kathleen Messeri. Director of Community Services & Dan Enovitch. Director of Parks and Recreation

Combining senior centers with recreation departments is an idea gaining traction in many communities. Below is a summary of considerations explored when proposing this model: FUTURE PROJECTIONS: It is estimated that by 2030, the U.S. population over 65 will increase by 54%. Currently, our senior population in Bay Village, over the age of 60, stands at around 3,048; roughly 19% of the current population. Taking these numbers into consideration, by the year 2030, the senior population, over age 60, will then be 4693; or approximately 29% of the population. (Office of Research 2025, United Way of Greater Cleveland, Cuyahoga County Area on Aging, 2025) Projected Senior Population, Cuyahoga County: • By 2030, it is projected that almost 30% (28.7%) of Cuyahoga County's total population will be 60 years of age or older • The very old population (85+) is projected to continue to grow as people live longer • The senior population in Cuyahoga County, and across Ohio, will peak in 2030 and then slowly begin to fall * We are in the midst of the age wave, and growth in the senior population is largely following projections. At this trajectory, the senior population in Cuyahoga County, and across Ohio, will peak in 2030 and slowly begin to fall. However, the very old population (85+) is projected to continue to grow as people live longer and can stay in their homes and communities: (Uatafor 2010-2018: US Census Bureau, American Community Survey 1-year estimates projections for 2020-2050: Ohio Development Services Agency, Once of Research 2025, Unilecl Way of Greater Cleveland) BENEFITS: • Intergenerational Engagement: Mixing age groups fosters interaction between seniors and younger community members, which can reduce loneliness and improve mental health for older members. • Cost Efficiency: Sharing facilities and staff between senior centers and recreation departments can cut down on operational costs and infrastructure duplication. • Expanded Programming: Seniors can gain access to more diverse fitness, arts, and social programs. For example, they could attend low-impact fitness classes, use walking tracks. Or take workshops usually offered to broader age groups. • Health and Wellness Support: Access to fitness equipment or group classes helps support active aging and reduces healthcare costs over time. • Community Vitality: A combined center can become a true community hub, bustling with life and activity, which enhances the perception and use of the space. Multi-use rooms allow flexible daytime use for seniors and youth activities later the same day. 1

The needs of each department, Community Services and our Recreation Department, are forward- thinking yet simple in design. As each department grows, the need for safe, private office space, meeting rooms and flexible programming areas remains necessary. The current senior center and rec center offices are located in older facilities which have been modified to satisfy past needs for space, but a new space is needed for both to currently operate and look toward future growth and expansion needs. A facility which offers shared spaces and multi-use rooms for meetings, exercise, programming and more would be a highly efficient model for our community needs. • Recreation Department needs include: Offices, Meeting Room, Storage/Staging Space, Exercise Studio that would provide the space to continue and/or expand programming to offer Adult Fitness (Mat Pilates, Barre, Slow Flow Yoga, Hot Yoga, HILT, Low Intensity Core Strengthening, Booty Camp with Booty Bands, Spinning, Jazzercise, Zumba, Meditation), Youth Programs/Events (Drawing/Painting, Dance Clinics, Cheer Clinics, Holiday Events, STEAM, Movie Nights; Itty Bitty Fun Camp, Babysitting Class, CPR Class, Staff CertificationlOrientation • Senior Center needs include: Offices, Meeting rooms, Storage, Breakout rooms that would provide the space to continue and/or expand programming to offer watercolor, line dancing, chair yoga, lectures, luncheons. crafts, cards, mahjong, cardio drumming, move-it-or-lose-it, book club, knitting groups, meet the mayor events, tech time, and new classes such as: dancing, foreign languages, veteran and widow groups. WHAT TYPE OF STRUCTURE WOULD SERVE THE DEPARTMENTAL AND OUR COMMUNITY NEEDS THE BEST? Like the Fire Station and Cahoon Road Library, a facility assessment was conducted (by Sixmo Architecture) at the current senior center to understand what investment would be needed to reinvent the space for continued use and to incorporate the recreation department. The purpose of this assessment was to review and determine if: • The building could withstand upgrades and remodeling. • If such upgrades and remodeling at the current facility were worth the expense. • Does the existing structure also need to be expanded? Mayor Koomar also encouraged site visits to other communities/facilities to look at the style and function of various spaces to understand how each department's meetings and programming needs could operate in the space both independently and jointly. Below is a summary of the facilities visited: • The Solon Senior Community Center is located in a park-like setting, along with the Solon Community Center. The 2-facility campus includes attractive meeting spaces, exercise facilities, an indoor and outdoor pool, gym, various outdoor recreation courts, a walking path, and a grille. The front welcome room of the senior center is set up like a living room, with tables, chairs and a small electric fireplace to add warmth and a home like feeling. Light refreshments are offered in this space in the morning for patrons to enjoy. Ott the front room are several smaller rooms where classes and activities can take place. There is a 33 ft. x 67.5 ft exercise studio that is shared with the recreation center that includes an extra room that has spin bikes and storage on the other side. The total size of the Solon Senior Center is 10,000 sq. ft. 3

THINGS TO CONSIDER: • Accessibility and Safety: Design needs to accommodate both older adults with mobility issues and serve children, teens, and adults safely and effectively. • Noise and Activity Levels: Recreation departments can be loud and busy, which might not suit seniors who prefer quieter environments. • Program Prioritization: Seniors might worry their needs will be deprioritized in a shared facility, especially if the rec department is heavily youth-focused. • Design & Programming: - Zoning the space so different activities can run without conflict - Time-blocking high-demand areas (e.g., morning hours for seniors). - Creating senior-only lounges or activity areas ithin the shared building. - Hiring specialized staff for both youth programming and gerontology. - Multiuse rooms/flexible layouts that serve both seniors and recreational center users can be a smart way to maximize space and promote flexibility in programming. Here are some ideas on what we can do to manage these shared spaces effectively: o Use movable walls or dividers to adapt the room for different group sizes. o Stackable or folding furniture makes transitions between activities smoother. o Durable, comfortable furnishings and easy-to-clean flooring materials. o Ample space between furniture for walkers/wheelchairs. o Smart lighting, acoustic panels, and hearing systems for all ages. o Tech integrations with smart TVs, projectors, and sound systems for recreational and educational use. o Wi-Fi and charging stations for devices. Room Use Examples Room A: Can switch between a senior computer lab in the morning and a teen gaming space in the afternoon • Room B: Set up for low-impact fitness in the morning, used for painting classes in the afternoon, evening yoga, or movie night • Room C: Lunch and learns in the afternoon for seniors, then cleared for a youth dance class in the evening — Scheduling and Programming Ideas o Dedicated senior & youth hours can ensure comtort and consistency. Provide safe learning environments for all ages. o Intergenerational events like holiday parties, fundraisers, and tech tutoring. 2

• The Independence Senior Community Center is located in a multi-group setting amidst park- like greenery and lush landscaping. All buildings and structures are uniform in brick design and coloring, making the look desirable and inviting. Independence offers a wide variety of programs and activities, including yoga, Bingo, seminars, lunches, movies, and crafts. Programs and trips are offered by Community Service and the Parks & Recreation Department. These two departments share space and are located in the Independence Civic Center. • The Strongsville Senior Community Center is approximately 35,000 square feet, the largest of the Senior Community Centers visited. It adjoins the Strongsville Recreation center and features an open floor plan that is welcoming and comfortable when you first walk in. Floor-to- ceiling windows offer beautiful lighting, and multiple breakout rooms line the outer perimeter of the main room. The main room can hold up to 400 people and can also be split into two sections: offering more areas for activity or space for private use and rentals. Ther main hallway connects seniors to the rec center, which includes an indoor walking track, two large indoor pools, exercise equipment, and more. All three locations have floor plans that flow effortlessly, complementing each other and creating one great center for patrons young and old. Each center had a check-in point for members to swipe in for entry, and a front desk reception area. These centers also share space with their rec centers, providing additional rooms that either department could use interchangeably for activities, meetings, or lectures. This connection also allows the senior members to participate in a wider range of recreational activities typically offered at rec centers (fitness classes, sports, arts, and crafts) catering to various interests and abilities and a broader range of members. Another important component of these shared space models is that they bring senior and younger community members together, promoting an understanding and mutual respect across generations. More families are now multigenerational and living together under one roof as a household. With a joint facility, parents, kids, and grandparents can travel together to work out, swim, play cards, etc., allowing for safer, less congested roadways and parking areas at the facility and promoting a healthy all-inclusive community lifestyle which is positive for everyone. Taking all these elements into consideration, it is important that this project focuses on maintaining and improving health, socialization, and safety for the entire community. The goal of this report was to highlight the need for a multi-use, multi-generational facility that will take Bay Village well into the future and provide an integrative and transformative lifestyle center for seniors and residents of all ages. 4

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Figure 1: Number of Persons Age 65 and Over, 1900 to 2060 (numbers in millions) 120 100 80 60 40 98.2 82.3 56.4 20 9 3.1 4.9 0 35 25.5 16.2 1900 1920 1940 1960 1980 2000 2016 2020 2040 2060 Year (as of July 1) Note: Increments in years are uneven. Lighter bars indicate projections. Source: U.S. Census Bureau, Population Estimates and Projections. For the First Time in U.S. History Older Adults Are Projected to Outnumber Children by 2O35 Projected percentage of population Projected number (millions) 22.8% 73.6 49.2 Adults 65+ Children under 18 78.0 76.4 i 23.5% 94.7 79.8 i 2016 20 25 3O 2035 4O 45 50 '55 2060 Note: 2016 data are estimates not prejecticns. United States' us Qepa a :a :comme ca Ce nSUS Econom and US CLNSUSpUREAUif~AdminLtration Bureau cenw&gov 7 So rce-Nationd! Population Projections. 2017 www.census.gov/programs-surveys /popproj.html

Committee Meeting of Council January 5, 2026 There being no further business to discuss, the meeting adjourned at 7:45 p.m. Dwight A. Clark, President of Council Jo Kemper, Clerk of Council