Committee Meeting of Council Minutes

City of Bay Village Council Minutes, Committee Session Dwight A. Clark, President of Council, presiding. Council Chambers. January 20, 2026 President of Council Dwight A. Clark called the meeting to order at 7:00 p.m. Present: Dwight A. Clark, President of Council. Lydia DeGeorge, Vice President of Council and Councilwoman, Ward 2. Sara Byrnes Maier, Council-at-large. Peter J. Winzig, Council-at-large. Steve Swidarski, Councilman, Ward I. Michael Greco, Councilman, Ward 3. Dan Rettig, Councilman, Ward 4. Mayor Koomar. Also Present: Law Director Mark Barbour, Finance Director Jim Milton, Police Chief Rob Gillespie, Director of Public Service and Properties Mary Kay Costello, Recreation Director Dari Enovitch, Building Director Eric Tuck-Macalla, Administrative Project Manager John Rostash, Community Services Director Kathy Messed, Clerk of Council Joan Kemper. AUDIENCE Bruce Geiselman, Madelyn Lee, Isabella Bruno, Olivia, James, and Peggy Ruma, Riley Mitchell; Kendra Vidmar, Ada Kurinsky, Meg Webster, Emily Hawes, Makayla Florez, Dan Coffinah, Danielle Coffinan, Alex Linsenmeyer, Ruby Render, Scott Simpson, Abigail and Shannon Feiszli; Annabelle and Lewis Dichairo, and many others representing the Bay High School Girls Soccer Team. ANNOUNCEMENTS Bay High Girls Soccer Team Recognition President of Council Dwight A. Clark called upon the members of the Bay High School Girls Soccer Team to accept Certificates of Recognition on the capturing of the State High School Girl I Soccer Championship for a second year in a row. BAY LADY ROCKETS SOCCER 2025 Division III State Champions highlighted by 12 shutout victories and a final record of L7- 3-2. It is with sincere pleasure that we present this Certificate of Recognition in celebration of back-to-back Division III State Championship titles. r

Committee Meeting of Council January 20, 2026 Maggie Anderson j Issi Bruno j Dani Coffinan Annabelle Dichairo j Emma Duffy Abigail Feiszli I Aley Fetterman I Makayla Florez I Emily Hawes Eva Julian Chloe Kazma I Lily Kazma j Birdie Krueger I Ada Kurinsky I Madelyn Lee Alex Linsenmeyer Maggie McCale Riley Mitchell I Ruby Render Olivia Ruma Avery Schriner I North Trez Eloise Ullum Kendra Vidmar Meg Webster I Anna Weingart Head Coach: Scott Simpson I Assistant Coaches: Dan Coffman, Liv Doick, Haylee Duffy, Jonah Wischmeier Team Manager: Reece Simpson I Ball Girls: Cate Edelman, Claire Edelman, Claudia Heban Statisticians Audrey Feiszli, Avery Linson Athletic Trainer, Hilary Hewkin. On behalf of the City of Bay Village, congratulations on another outstanding season! Is/ Mayor Paul A. Koomar Is/ President of Council Dwight A. Clark Mayor Koomar presented a proclamation on behalf of the Mayor and City Council, recognizing the players, coaches, team managers, statisticians, parents, and all who contributed to the success of this winning team. The Mayor displayed a mock-up of a sign that will be placed in Cahoon Memorial Park, recognizing the championships. COMMITTEE OF THE WHOLE Sixmo Architects — Dwyer Center Building Assessment Report. Graham Post, RA. Mayor Koomar stated that Sixmo Architects have been working with the administration for a number of years doing building assessments, and have now done an assessment of the Dwyer Center, built in the early 1940's. It was originally a "service garage and has been added onto j through the years. A copy of the Building Assessment is attached to the minutes of this meeting F as if fully incorporated herein. Graham Post addressed Council and the administration, stating that Sixmo Architects looked at the building as what it was, what it is now, and with anticipation of what it can be according to the goals of the City for both a senior center and recreation department. Building Site and Conditions The current location is right on the edge of the road, surrounded by parking not within proximity to the nature that is so lovely around the area. The proximity to the road is a problem with the current building, because over the years, the salt spread has deteriorated the facade requiring repairs and maintenance along the eastern side of the building. The proximity to the road limits the amount of expansion in that direction and also presents security issues. When people exit the building they are exiting right into the road. There is also a functional issue with the way the rooms are set up; in order to serve different spaces, you have to walk outside. Building drop off and orientation is skewed with a reverse approach, and accessibility concerns. The envelope of the building is poorly insulated and leaking. The electrical system is undersized for its current needs and cannot handle future growth. The mechanical system has five different locations of residential style furnaces, and the system would need to be redone. The main hall has a floor that 2

Committee Meeting of Council January 20, 2026 has moisture which has mitigated from the former garag&floor. The restroom locations are awkwardly located in the middle of the main hall. The existing kitchen needs to be renovated to meet current and future needs and is the space where one must go in and out to get back to the main facility. The staff offices are not provided with adequate coolness in the summer and warmth in the winter. Storage space is insufficient at present, and for future planned use of both senior services and the recreation department. Sixmo Architects believes that there are opportunities to consider a future building on the site, which would allow this building to stay in operation while the City is able to construct some type of replacement building. Mr. Rettig asked where a new building would be located. Mr. Post stated that there is enough site opportunity to the west and to the north of the building,; with opportunities to potentially position the building with parking that would accommodate both the recreation and senior clientele. Building Director Tuck-Macalla and Director of Public Service and Properties Costello added their comments regarding the condition of the existing building. Mr. Tuck-Macalla noted electrical violations inside the attic due to additions. Director Costello noted challenges with the entryway and a litany of items that would need to be corrected to bring the building up to standard. N Mr. Rettig asked if the condition is dangerous and would require immediate work to make it safe Director Costello stated that it is a constant maintenance issue managing the floor, sensitive to people with mobility and movement issues. There is constant attention needed to the furnaces for comfort for occupants. The challenges are too difficult to address in a renovation, creating difficulties and expenses beyond a return in investment. Mr. Tuck-Macalla stated that there is nothing there that is hazardous, but it is possible to overload circuits when using crockpots and extension cords. As it is now, it is not hazardous. Mr. Rettig stated that it sounds like the recommendation here is the need for a replacement. What are the next steps of exploring what that might look like? Mayor Koomar stated that renovation would not provide the space needed for both senior services and recreation for the long term. There is a Parks and Recreation Commission comprised of residents this Thursday evening which will provide input. The square footage requirement for a future space for both departments will need to be determined for a starting point. The next step would be to seek qualifications for an architect; one suggestion would be the architect for the library. Chagrin Valley Engineering is familiar with firms that have done this type of municipal work. Ours will have to be sized to Bay Village, but combining both departments represents a large percentage of the Bay Village population, both now and in the future. Mr. Greco asked if the project consideration will be moved to a committee of Council for study. 3

Committee Meeting of Council January 20, 2026 Mr. Clark stated that we have had an issue of trying to address our growing senior population i n . Bay Village. We have been looking for an answer for the Recreation Department since they were relocated six years ago. The City has done a wonderful job of keeping the Dwyer Center building functional, but in two years the building will be 85 years old, and it is time. Mr. Winzig agreed, stating that the photos indicate that the building definitely needs attention, either fixing it up or going in a new direction. Mr. Clark stated that consideration and study can be done either by the Committee of the Whole or by a Council Committee, but either way he is hearing that we should continue to work forward on this concept of building new and from that standpoint maintain pace on the matter. The Mayor stated that the administration would continue to gather input for the month of February and return in March to the subject of direction, giving immediate short-term priority to , sewer and pump station testing and improvements. I Mr. Greco asked when the police station debt will be paid. Mr. Clark stated that the debt will be paid in three years, 2029. We tried to synchronize the payoff of the police station to the commencement of the payments on the fire station improvements. Graham Post, RA, was thanked for his presentation this evening. ENVIRONMENT, SAFETY & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Swidnrski. Presentation: Bay Village School Travel Plan by Toole Design Group. Ms. Maier noted the presence of John Rostash, Administrative Project Manager, to introduce the representative of Toole Design Group and provide background information on the Bay Village School Travel Plan. John Rostash, Project Manager, stated that the City of Bay Village received funding from the Ohio Department of Transportation (ODOT) to update the school travel plan. Through that process, Toole Design Group was selected. Katie Sieb, Senior Planner, Toole Design Group, was introduced to the Council and administration and gave the PowerPoint presentation dated January 20, 2025, to City Council that is attached to these minutes as if fully incorporated herein. The School Travel Plan Team consists of Mr. Rostash, Council-at-large Sara Byrnes Maier, Aaron Ereditario of the Bay Village School District, and from Toole Design Group Katie Sieb, Dan Starkey PE, and Letitia Cetina. The school district has been very involved since the beginning. There is a team meet every other Friday to touch up on updates. t 4

Committee Meeting of Council January 20, 2026 Safe Routes to School is an international movement with research-based evidence on why we should be prioritizing and how to prioritize for the safety of children getting to school, by walking and biking especially. Much of the work has been addressing safety barriers, assessing what it i& like for kids today to get to school in Bay, both on and around school grounds, where those routes are and what they look like today. They also have an emphasis on programs, behavior, education, and policy. The Ohio Department of Transportation (ODOT) is one of the leaders in the country in terms of how much they invest in transportation safety and in safe routes to school. Ohio has a grant program that can provide up to $1 million per community each year for infrastructure programs: flexible funds that can cover design as well. The Safe Routes to School Travel Plan has benefited by the collaboration of the school district and the City. Toole Design has been working with the school district since the spring, hired by the district to look at the school grounds of Westerly, Normandy and the Middle School to focus on what can be done on school property. Parents have been consulted on the drop off and pick up lines, observing arrival and dismissal. It was important to the City to add in the high school, and additional site visits were added at Bay High School this fall. A public open house was hosted in,. the fall at the Middle School. Comments were placed on a large map displayed at the open house An online survey was completed by parents as a requirement of the School Travel Plan update by~ ODOT with the results analyzed by Toole Design Group. Data was compiled, including enrollment data, and added together with all of the information they have gathered. Bike-to-School Week in Bay Village is one of the best in Ohio. They counted over 400 bikes during Bike-to-School Week this past year. The commitment does not necessarily stick throughout the year, and it is not prevelant in the high school, with very few riding bikes to school. Kids of all ages use the high school campus for walking and biking. This is critical, because to get the funding from ODOT they can say that the investment to the high school benefits kids of all ages. Parents and caregivers are concerned about destructive driving, speeding, near-misses, scary experiences, crossing intersections, and many will only allow their child to walk during that JBike to-School Week when there is programming and support, or kids travelling together. Safe infrastructure is not available on all walking or biking routes. They have identified means and progress that they believe would help Safe Routes to School. A recommendations map has been created reacting to community feedback, documenting what the opportunities are for project types. Four of the types are crosswalk enhancements, which can j include updating existing crosswalks by fixing pedestrian signals and improving the style of the paint. They can also look at installation of new crossings, i.e., Bassett Road and Ednil Drive where high school students are currently crossing as they leave campus, and Wolf Road and Saddler Road which suffers from poor driving behavior. Many spots in the community have been identified for" enhancements. Mr. Swidarski asked if there has been study for traffic calming in addition to the other matters under consideration. Ms. Sieb stated that traffic calming is also a consideration, slowing down cars, making sure that drivers realize the presence of kids in the area. This also applies to students who drive, and traffic calming is part of their series of recommendations. 5

Committee Meeting of Council January 20, 2026 Pedestrian Bridges, in particular the bridge behind Westerly Elementary School, are included in the plan. The Westerly Bridge is not in good condition, and without that bridge kids would have to make quite a detour to get to the front entrance of Westerly School. Mayor Koomar noted the importance of putting continued emphasis on the repair of the bridge. Ms. Sieb stated that ODOT will want to know that the land on either side of the bridge is public, and this includes working through and getting current status on the easements on the south side, critical to moving the bridge forward on the application process. The third category of draft recommendations and ideas for student safety has to do with bike routes and where kids are biking today. This gets into traffic calming a bit, taking a look at the neighborhood streets where kids are biking on, making sure that drivers are aware that there might be kids biking. Another idea is the shared-use path on Wolf Road. The sidewalk on Wolf Road connects many V schools and is quite narrow. This is a draft recommendation in the plan presently. Gateway treatments are identified for certain locations. Gateway treatments are something that signals that something is different and is an area where the drivers need to proceed more slowly. Bike racks and bike parking are being looked at for accessibility, possibly on the east side of the Middle School to improve safety. Traffic calming study includes looking at reports where there has been speeding or drivers encroaching into crosswalks. The study includes looking at visibilit3k and safety improvements. This draft of ideas and concepts will be prioritized to create a strong and compelling application t ODOT for funding. The applications open in one week and close in early March. In the next month, the City will have the draft before finalization and the application for funding for infrastructure, and possibly educational programs. Toole Design is asking residents to show their commitment for safe walking and biking for kids, support the plan's recommendations as they are implemented, and spread the news about the plan to parents, school staff, and students. Mr. Greco asked if this is an effort of the City and/or the School District. Mayor Koomar responded this is a City application for Safe Routes to School Travel Plan, addressing the City jurisdiction over right-of-way. Mr. Greco asked if the walking bridge behind Westerly School will be a priority. Mr. Rostash stated that it will definitely be a priority. We want to make sure that all' of these ideas' are rolled into the updated School Travel Plan. Any updates on infrastructure projects that go for funding have to be part of the School Travel Plan. While we may not be able to go for funding for; the bridge on this round, it is defmitely in the School Travel Plan as a priority for future plans for ODOT. C

Committee Meeting of Council January 20, 2026 Mr. Winzig asked if there was any discussion about automobile pick-up and drop-off congestion. It is an issue with all the schools. Mr. Rostash stated that there was discussion about that, the possibility of restricting some traffic. The school itself is trying to make some changes on campus to try to help alleviate some of that congestion. Ms. Maier added that there was discussion about the kids having to pass those drives, and it also slows down the traffic and being able to get in and out of the Middle School. They also talked about people stopping at the door instead of pulling up into the unloading zone. i t Ms. Seib stated that ODOT's focus on Safe Routes to Schools is for kids that already bike or walk to school. But, the school district and the City have concerns, the Middle School being a good example. Earlier in the year, Toole Design was able to do more detailed work looking at the circulation pattern and coming up with ideas to alleviate the challenges and make it safer for kids walking or biking to school. Mr. Clark suggested a resolution by City Council to support this initiative at the time of submitting the application to ODOT. Ms. Seib noted that points are not awarded for a local match. Ms. Maier thanked Katie Seib for he: presentation this evening and for Toole Design's assistance in the application for Safe Routes to School funding. Amendment to Ordinance 26-01 — Fireworks Contract to correct date. Amending Ordinance on Regular meeting of Agenda for the Regular Meeting of Council this evening. Ms. Maier will introduce an ordinance to amend Ordinance 26,01 to correct a typographical error in regard to the date of the fireworks in 2026. The correct date is July 4, 2026, rather than July 4, 2025. Expressing opposition to First Energy's request to the Public Utilities Commission of Ohio for longer restoration times for Bay Village residents. Resolution on the agenda for the Regular Meeting of Council this evening. Ms. Maier will introduce a resolution, at the Regular Meeting of Council this evening, to express opposition to First Energy's request to the Public Utilities Commission of Ohio (PUCO) for longer restoration times during power outages. Law Director Barbour commented that the application by First Energy is for longer time to repair) or restore an outage. The standards are set, and if they exceed the standard they have an issue with the PUCO, which is the entity that governs public utilities in Ohio. This movement to express opposition has been discussed with other cities who are taking the same course of action. The administration sent a letter to the Public Utilities Commission of Ohio on January 14, 2026, stating the same points as the resolution, stating that the City has been experiencing increased outages, 7

Committee Meeting of Council January 20, 2026 especially in 2024 and 2025. The example used was in Ward 3, where at least seven power outages in an eight-month period in 2025 were experienced. Outages create risk to public safety, loss of heating and cooling, loss of refrigerated medication, as well as financial hardship due to the loss of perishable foods and reducing the effectiveness of police, fire, and public service personnel. First Energy received permission to spend $600 million starting in 2019 to improve its grid, saying that those modifications would allow faster restoration of service following outages. We have not experienced faster restoration, and now they are asking for more time to restore power. Ms. Maier asked if the administration has the data to back up the claim in the resolution that the City has not experienced faster restoration. Mr. Barbour stated that the City has anecdotal evidence. While he has not seen data of that type, they will receive comments of any type whether it is a municipality, business, or individual residents. The purpose of the resolution is to capture the overall feeling and environment in Bay Village. The City of Cleveland has a very detailed analysis, and many more resources to apply. They also run their own power company. They are in a different position, and we did not just have the time to put together the data to support our position. Ms. Maier stated that it would be interesting to see how much of it really has occurred. Mr. Barbour stated that the data Bay Village has is from residents who have experienced outages, especially in Ward 3 for 2025. The PUCO is looking at this on a state-wide basis. It is very important that the City voice its objection on behalf of the residents. Ms. Maier asked if there would be an opportunity to present further data after the resolution is submitted. Mr. Barbour suggested that the Service Department may have additional records to compile data for submission at a later date if possible. Mayor Koomar noted the involvement of the Cuyahoga County Mayors and City Managers Association in this effort, and that he has asked to be the Co- Chair of the Legislative Committee of that body, representing 57 communities in the state. 2026 Community Recycling Awareness Grant Application with the Cuyahoga County Solid Waste District. Resolution on the agenda for the Regular Meeting of Council this evening. Ms. Maier called upon Administrative Project Manager John Rostash for comments regarding the Recycling Awareness Grant Application. i Mr. Rostash stated that the City has submitted this application over the past six to seven years which provides funds to include a recycling information mailer in the city sewer bills. It also allows two shredding events during a calendar year. Finance and Claims Committee — Winzig, Greco, Rettig, Clark. J Sale of Used Equipment through Internet Auction — Resolution on the agenda for the Regular Meeting of Council this evening. 8 I

Committee Meeting of Council January 20, 2026 Mr. Winzig stated that the sale of used equipment through intemet auction allows the Service Director to dispose of aged and unneeded equipment through intemet sites that accommodate those sales. Authorization for Finance Director to participate in various cooperative purchasing programs. Resolution on the agenda for the Regular Meeting of Council this evening. Mr. Winzig stated that by participating in these cooperative purchasing programs, the City is able to obtain the best price through these organizations that are arranged through the state of Ohio for municipal purchasing. Amended Appropriation Ordinance. Amending the Annual Appropriation Ordinance by request of, the Finance Director. Ordinance on the agenda for the Regular Meeting of Council this evening. Mr. Winzig stated that the December 31, 2025, financial reports of the City of Bay Village show that all the encumbrances that were on the report at the end of December are now closed, and the purchase orders are now shifted over to 2026. This amended appropriation ordinance allows the Finance Team to make those moves and advance them forward to 2026. Director of Finance Milton noted that approximately $12 million in purchase orders will be carried F over including the $9 million plus contract purchase order for the fire station renovation project. Authorization for the Execution of a Then and Now Certificate by the Finance Director and payment of amounts due for a purchase order. Resolution on the agenda for the Regular Meeting of Council this evening. Mr. Winzig advised that a Then and Now Certificate is for work that was done and not necessarily applied to a purchase order, giving Finance Director Milton the opportunity to pay for those invoices. Upon Council's approval of this legislation, the payment will be processed. December 2025 Financial Reports of the City of Bay Village as prepared and submitted by Finance Director Milton. Motion to acknowledge receipt on the Regular Meeting of Council this evening. Mn Winzig stated that his motion this evening will acknowledge receipt of the 2025 December Financial Report. There were minor adjustments to the health care analysis which have been provided to Council this evening, updating the report and the comparables for 2024 and 2025. Moving into January and February, a date will be set for the Finance Committee to meet for reviews of the fmancial reports and to share the information with all of Council. r PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE- Greco, Maier, Rettig. Mr. Greco reviewed the requests of St. Raphael Catholic Church, 525 Dover Center Road, for three temporary signs advertising their annual Mardi Gras event and Fish Fry offering as part of the Lenten season. Mr. Greco will move to approve the installation of these temporary signs at the 9

Committee Meeting of Council January 20, 2026 Regular Meeting of Council this evening. Mardi Gras Signs (2): (Photos provided at Council dais) Mardi Gras Sign Request #1 Dimensions: 3' x 8, stating' "Mardi Gras" February 7." Placement: To be suppbrted by temporary metal stakes, along Dover Center Road, in front of the church, not on the tree lawn area, but on the church lawn. Duration: January 26th — February 6th. Mardi Gras Sign Request #2 A Yard Party sign with 2' tall letters spelling out: "St Raphael Mardi Gras" (broken into two even rows of lettering, each row approximately 20' long), on the front lawn of the church, along Dover Center Rd; this `sign' would be up January 26th — February 6th. Fish Fry Sign (Photo provided at Council dais) Lenten Fish Fry (Feb 20 — Mar 27). Dimensions: Two rectangular panels, each panel is 6' wide and 5' tall. Placement: The panels will be placed on the church lawn (not tree lawn) along Dover Center, iii a V-shape that permits the sign to be read from either direction travelling on Dover Center. Duration: Sign to be put up on Monday, Feb 16`h (or after city council approval, whichever comes latest) and taken down Saturday, March 28th. Sign Verbiage: St. Raphael Parish Fish Fry. Friday, 5-7:30 p.m. PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE -DeGeorge Swidarski, Winzig. Approval of change orders for the Lake - Douglas Watermain and Sewer Improvements Project and increasing the authorized amount to be paid to Fabrizi Trucking & Paving. Ordinance on the agenda for the Regular Meeting of Council this evening. Ms. DeGeorge stated that approval of the change orders for the Lake-Douglas Watermain and Sewer Improvements Project is in regard to a final bill sent by Fabrizi, which was different than, what was originally thought, and also work that was done yet not factored into the estimate. In' addition to that, there were watermain breaks along the way, other charges for manhole adjustments, additional work on the tree lawns and sidewalks. All of these extras fall under the DEFA funding (Division of Environmental and Financial Assistance) for which the City is obligated. That summarizes the large amount of money the City is asked to pay, but the City also ended up with sidewalks and watermain costs. Ms. DeGeorge called upon Director of Public Service and Properties Costello for further comments. Director of Public Service and Properties Costello stated that in terms of what was actually j underground compared to what was on our plans varied just enough for us not to have the proper amount of room for the sewer main replacement. A certain distance must be kept for future repairs. In order to fit the two water mains and other equipment, everything had to be moved south into the tree lawn, requiring new curbs as well. Additional work was required to raise the 10 I

Committee Meeting of Council January 20, 2026 sidewalk. In order to make those improvements extra material and time was needed. Asphalt was also added into the projects to restore Lake Road. When putting in new sidewalks along Lake Road, it did not seem fair not to continue with the new sidewalks for the entire project, adding to the cost. The Mayor noted that this situation is similar to the project for the forced main running through Cahoon Park where additional work was needed. Ms. Costello noted that as each change was occurring with the Lake-Douglas project, Chagrin Valley Engineering monitored all the quantities. Fabrizi Construction will return in the spring for restoration work which is included in the contract and the additional costs. Mr. Rettig asked if there were any discrepancies between Chagrin Valley Engineering's calculations in comparison to Fabrizi Construction's submissions. ~ I Ms. Costello stated that they worked that out with Chagrin Valley Engineering's inspectors prior to reporting that to the City. Mr. Clark asked the final terms of the DEFA loan: the dollar amount, the interest rate, and the terms. Ms. Costello stated that this evening the legislation asks for authorization for additional funds. There are contingency funds eligible from DEFA. Out of contingency, there will be $163,965. It will extend the actual contract with Fabrizi up to $362,135.63. Of that, $35,940 is Cleveland Water work and will be billed back to the Cleveland Water Department. All of these funds fall under the DEFA loan and will be paid over thirty years with an interest rate under 3%. Mr. Clark stated that the rationalization for the question n the DEFA loan terns is not the work in front of us tonight, but as we have the equalization tank, the fire station, the DEFA loan, and other loans through the state of Ohio, we are constructing a debt service schedule that allows us, to be able to have the mobility to do some of the other projects we talked about tonight. Mr. Clark asked Mr. Milton for follow-up at his earliest convenience regarding the terns of the DEFA loan for City Council's information. Ms. DeGeorge stated that the last.time this came up was in December when we were told there would be more change orders coming. Ms. DeGeorge asked if this is the last to be expected of this project. Mayor Koomar stated that Chagrin Valley Engineer Jeff Filarski can provide a further explanation of this and other projects. Authorization for the Director of Public Service to advertise for bids for the Bruce. Russell, Douglas Watermain and Road Improvement Project. Ms. DeGeorge called upon Director of Public Service and Properties Costello for comments. !,I Director Costello stated that this is an exciting project that City Council so generously gave a lot of time and thought to, approving the water supply contract with the City of Cleveland 11

Committee Meeting of Council January 20, 2026 Department of Water for water line improvements. This project will allow the replacement of water mains in the Bruce, Russell, and Douglas area. It also will pay for a portion of the pavement. There have been over thirty water main breaks in the last two years in the area. Mayor Koomar stated that there have been thirty-nine breaks. Cleveland Water is replacing lead lines in residents' homes at no cost to the residents or the City, including those in that section. Westlawn, Glen Park, and Normandy also have lead lines that will be replaced. The timeline for the bidding process will be to advertise for bids in March and April, opening bids the end of April and awarding the project for work to begin in May. Authorization for the Mayor to renew the Memorandum of Understanding with the Cuyahoga Soil and Water Conservation District (Collaboration). Resolution on the agenda for the Regular Meeting of Council this evening. Authorization for the Mayor to renew the Memorandum of Understanding with the Cuyahoga Soil and Water Conservation District (Education). Resolution on the agenda for the Regular Meeting of Council this evening. Ms. DeGeorge will present.two resolutions at the Regular Meeting of Council this evening to renew the annual agreements with the Cuyahoga Soil and Water Conservation District for collaboration and education for storm water management. Ms. Costello noted that the Cuyahoga Soil and Water Conservation District helps the City with public information requirements, and control measures as well as guidance for the public with storm water management. The City has had no violations in the past. I Authorization for the Mayor to renew the Ecological Composting Facility Agreement with the City of Westlake. Ordinance on the agenda for the Regular Meeting of Council this evening. I Ms. DeGeorge noted that the agreement with the City of Westlake for composting leaves is for a ten-year period, with two five-year renewal periods. Mr. Barbour noted that the City of Westlake has agreed to the extension of the contract with identical terms as in the past. Ms. Costello advised that the cost to the City of Bay Village is 50% of maintenance costs and 40t01 of new equipment costs. It is an extremely moderate cost to the City of Bay Village for disposal of leaves at convenient and close proximity location which is Environmental Protection Agency- certified. The agreement is exclusive to the City of Bay Village, and highly recommended by Director Costello. • Ms. Maier asked for Council to receive a copy of the agreement. Law Director Barbour will provide the 2016 agreement for Council review. The ordinance will be placed on first reading this evening. 12 1

Committee Meeting of Council January 20, 2026 RECREATION AND PARK IMPROVEMENTS COMMITTEE —Rettig, Maier, DeGeorge. Mr. Rettig reminded all of the Parks and Recreation Commission meeting on Thursday, January 22, 2026, at 6:30 p.m. at the Community House. SERVICES, UTILITIES & EQUIPMENT COMMITTEE —Swidarski, Greco, Winzig. Mr. Swidarski had no report this evening. AUDIENCE There were no comments from the audience this evening. MISCELLANEOUS Mr. Barbour stated that late last Friday the City received notice from the Ohio Division of Liquor Control that 328 Bassett Road had applied for a D2 Liquor Permit. That precinct is dry for D2, meaning that the voters have not approved that location for the sale of D2 products. Mr. Barbour called the Liquor Control Board for discussion and Mr. Barbour was informed by the Board that the applicant, Bay Provisions LLC, had cancelled the application on January 16, 2026. The notice received was dated January 13, 2026. The cancellation information can be obtained online only through the Liquor Control Board website. Bay Provisions LLC is no longer the owner of the property. Existing permits are pending transfer to a different entity. The Bay Provisions LLC was originally filed in September of 2022. The current owner does not have a D2 permit. D2 is cider, wine, and pre-mix low proof cocktails for on premise consumption and carry out. The current owner only has a beer permit and a tasting permit, and a Sunday permit for beer and tasting. C permits are for carry-out, D permits are for on premise consumption. The present owner has a Cl and a C2 permit, carry out of beer and wine, and on-premise beer, Sunday sales and tasting. The next Regular Meeting of Council will be held on Monday, February 2, beginning at 7 p.m. Fire Chief Lyons will host a tour of the fire station for City Council at 6 p.m. ADJOURNMENT The meeting was adjourned at 8:50 p.m. l ~42 President Dwight of Council JQ, f1 T. Kemper, Clerk of Council A. Clark,

ARCH I TECTURE To: Mayor Paul A. Koomar The City of Bay Village 350 Dover Center Road Bay Village, Ohio 44140 12/19/2024 Building Assessment Report: Dwyer Senior Center Sixmo Project No. 50010324 Sixmo Architecture was retained to perform an architectural assessment of the existing Senior Center in Bay Village, Ohio. The purpose of the observation was to determine any modifications required to bring the existing building up to code for anticipated future expansion and mixed-use occupancy. Reference Appendices A for additional photo information. EXECUTIVE SUMMARY • Address: 300 Bryson Ln, Bay Village, Cuyahoga County, Ohio 44140 • Year Constructed / Renovated: 1960s / 1985 • Current Occupants: Dwyer Senior Center • Site: 1.9 acres • Building Area: 11,719 SF • Number of Buildings: 1 • Stories:1 • Parking Type and Number of Spaces: on grade open lot; 69 parking spaces • Building Construction: Type 5B — Wood frame construction with masonry wood and metal exterior walls; concrete floor slab on grade. Building originated as a maintenance garage and has been added on over the years. • Roof Construction: gabled roofs with asphalt shingles • Exterior finish: brick w/ stucco accents • Heating, Ventilation and Air Conditioning: Five (5) Furnaces throughout building, vestibule wall heater unit; ground mounted outside air conditioner units. • Fire and Life/Safety: no automatic sprinkler system. Fire hydrants, smoke detectors, alarms, strobes, portable fire extinguishers, pull stations, alarm panel, exit signs. ASSESSM ENT The architectural assessment was reviewed under the current 2024 Ohio Building Code and the Accessible and Usable Buildings and Facilities ICC Al 17.1—09 (ADA). Based on Chapter 34 - Existing Buildings and Structure of the OBC, required changes to meet accessibility code may be changed dependent on degree of building modifications. sixmoarchitecture.com

Chillicothe Street Development SA40390124 Paget/5 Site & Location - Current location is surrounded by parking and roads. o Buildings close proximity to road provides safety Issue for building access as well as maintenance Issues pertaining to winter ice/snow removal. o Road along east side is also a barrierto expansion and limits reconfiguration opportunitiesn the east side of the building. o Egress and access off east road is safety hazard. Limited access to nature due to building location. No direct views. Limited expansion opportunities for Aquatics across roadway due to current. location of senior center building and patio. Parking: o Accessible parking striping needs to be redone to comply with current codes for access aisles o Distance of accessible stalls to building entrance is far and separated by two (2) drive lanes and landscape buffer. o Repavement should be considered in near future Building drop off: o Orientation requires a user to make a u-turn to enter covered drop-off from street approach or circumvent the parking lot to access correctly for passenger loading/unloading. o Existing columns of overhang/pone-cochere have required recent repairs due to rusting and are now covered up with brick. Future maintenance will be required to prevent further degradation of structure. o Bird and insect nesting/infestation noted. Electrified bird wires seem ineffective in areas. Accessible barriers are present at drop-off/entry. ,, o Ramp approach to door does not have curb edge or railing creating a tripping hazard. o ADA push buttons are located remote from doors at bottom of ramp. Hold opens for doors need to be on longer timer to accommodate user approach thus allowing cold/hot humid air to enter building. Patio- pavers throughout are sinking/heaving creating tripping hazards and ponding throughout. Regrading, additional drainage, and repaving is required. Building Envelope Water infiltration was noted throughout the facility as evident in visible staining on walls, ceilingsi and deterioration of masonry, window trim, interior wall board, puddles, and condensation. Water entering building throughout various joints/decorative trims/tables on facade contributing to water damage and degradation of windows/ceilings/walls. Salt spray has deteriorated the building perimeter along the bottom portion of masonry walls with the East side being most recently repaired. Given the close proximity to the road this salt spray from street plows will continue over time requiring future maintenance/repairs. Flooding occurs at back patio door due to insufficient slope and sinking pavers. Recommend installing new drench drain and regrading/repaving to slope drain away from building. Window lintels show evidence of rust. Visible signs of masonry cracks Indiana I Ohio sixmoarchitecture.com

Chillicothe Street Development 5A40390124 Page 3/5 ARC XI iECi U RE - Windows/storefront: some windows need to be replaced to comply with current insulation star dards. Some window systems have broken seals revealing leaks/condensation. - Tuck pointing throughout required - Insulation- Exterior walls are poorly insulated contributing to very cold rooms/offices. Existing plumbing systems running throughout have frozen over time and have failed many times causing damage, repairs, and replacement. - Roof in good shape overall MEP - Current electrical•system is drastically insufficient for the centers current needs and unable to meet demand of current activities without having to bring in portable generators. - Temporary power needs to be brought in for the center's current activities and guest events. - Future growth of facility is very limited due to Insufficient electrical system. Technology lab is not be possible under current capacity - Old electrical wire and fixtures have been left abandoned above old service garage roof in interstitial space - Interior light quality and efficiency is poor and outdated and should be upgraded including lighting control panels - Current Building HVAC is very inefficient as it runs off five (5) furnaces located throughout. Rooms and offices are too hot or too cold depending on the season requiring users to bring in their own space heaters/fans. Entry Small Vestibule with door swings provides awkward access for seniors requiring additional time and maneuverability. Could use more space and sliding doors Entry lobby is one large space creating a variety of issues o awkward queuing to capture revenue upon entry o poor acoustics- very loud throughout o acts as a catchall for many activities, as it's the only space outside of main hall. This creates loud overlapping activities making it difficult to hold conversation. o adjacent staff counter is in this main space and does not have adequate separation/privacy o hosts group gathers and potlucks with a recent renovated counter space, but unfortunately does not have the power capacity to facilitate without temporary accommodations. Main Hall o Needs new floor- moisture issue from below causing floor tiles to degrade and move. Broken and heaving flooring creates many tripping hazards throughout. o One large space, but now ability to separate or break into smaller spaces o Needs new AV, Lighting, acoustical upgrades o No storage- everything is stored out in the open and pushed into corners. o Vet wall in middle of space- can only be seen if using main hall o Doors separating Main assembly hall from other occupancies should have rated doors Restrooms Indiana I Ohio slxmoarchltectu re.com

Chillicothe Street Development 5A40390 124 Page4/5 ARCHUECTURE Main Restrooms located in Main hall have recently been updated and are in good condition. Due to the location of these and configuration of the main hall, there is no access to these restrooms when an event is going, without having to walk through event. Secondary bathrooms are located on backside hallway are old/outdated and require full upgrade. Sewer odor noticed in both restrooms. Plumbing should be inspected. Kitchen - Needs complete renovation: Warming capacity, storage and counterspace to accommodate center's current and growing needs. - Needs better flow during events. o Currently the rear access door to kitchen is located on east side of building alongside the road. This requires loading and unloading to block road. o Staff have to go outside during events. This creates a safety hazard as they are required to walk into the road, rain, ice/snow. Office Outdated, not enough storage, climate control issues, lighting quality issues Proximity o offices separated by main entry o west offices have privacy issues given proximity to main entry and poor acoustics o need conference/huddle rooms Storage - Vastly insufficient throughout. Storage areas/rooms needed for staff, events, offices, maintenance, kitchen RECOMMMENDATIONS The following is a summary of high-level recommendations for each discipline: o Architectural 1. Correct Parking issues. 2. Entire building envelops needs insulation brought up to current standards 3. Mitigate accessible safety issues at entrance 4. Repave back patio for accessibility and install drainage for flooding. S. Replace doors as required for rated area separations. Replace all other doors as required due to age/damage 6. Replace uninsulated windows 7. Replace all dropped ceilings 8. Provide roof/ceiling insulation. 9. Repair all failing/aging interior finishes. 10. Clean and repair facade- failing/rusting window lintels 11. Repair water damage throughout. 12. Replace Main hall flooring complete with slab repair, vapor barrier and subfloor. 13. Provide new flooring throughout 14. Dramatic renovation including relocation of major spaces would be required to mitigate current issues and resolve for future growth opportunies. s i x m o a r c h i t e c t U r e . c o m

ARCHITECTURE Chillicothe Street Development SA40390124 Page 5 / 5 o Electrical 1. Upgrade electrical distribution throughout for sufficient power needs. 2. Provide new LED lighting throughout. 3. Provide new general receptacles throughout space. 4. Provide new electrical distribution to new HVAC. 5. Remove all abandoned electrical systems/fixtures throughout building 6. Upgrade all AV/IT systems 7. Provide dedicated data/server room for technological upgrades/needs. Mechanical t 1. Upgrade/consolidate HVAC systems to provide efficiency for existing space and future expansion. 2. Provide new restroom exhaust fans. 3. Replace old/rusted HVAC diffusers throughout. 4. Provide new exhaust fans in kitchen 5. Upgrade thermostats/climate controls throughout. o Plumbing 1. Provide new restroom and kitchen fixtures. 2. Upgrade/modify natural gas, domestic water, sanitary and vent systems throughout building to correct inefficiencies, freeze issues and allow for expansion demand. 3. Provide site drainage as required around building o Structural 1. 2. 3. Replace loose or missing masonry at exterior walls and tuck-point as required. Replace corroding steel lintels. Replace all deteriorated wood stud wall framing in water damaged areas, due to moisture infiltration. I This concludes the list of observations performed by Sixmo Architecture. We trust this will provide the City of Bay Village with information needed at this time to assess the existing conditions at the Senior Center and I f decide whether to renovate in place or relocate. Indiana I Ohio sixmoarchitecture.com

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Bay Village School Travel Plan Update January 20, 2025 City Council Presentation As Bi\ CITY OF Village BAY VILLAGE Schools TOOLE DESIGN

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Team Contact Info: John: Jrostash@cityofbayvillage.com TOOLE DESIGN

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What is Safe Routes to School? = Reduces conflicts for kids walking and biking to school = Addresses safety barriers on school grounds Changes the street to improves safety along routes leading to school Promotes culture change through programs and policy TOOLE DESIGN

Agenda 1.What is Safe Routes to School? 2.What have we done so far? 3.What are the next steps? — city oF ——_______ py BAY VILLAGE dilage OHIO TOOLE DESIGN

Ohio DOT is a leader in SRTS grants! Infrastructure funding — up to $1,000,000 DESIGN

What have we done so far? = Provided safety recommendations on school grounds to the school district Created site specific maps of safety needs Presented findings to the school district Built our knowledge with field work at 4 schools TOOLE DESIGN

What have we done so far? Observed arrival and dismissal Hosted a public open house - September 2025 Conducted an online survey Collected teacher tallies and enrollment data Created a map of draft recommendations TOOLE DESIGN

What have we learned? = The Middle School culture of biking is among the best in Ohio, but it does not continue through high schooler. Kids of all ages use the Bay High School campus for walking and biking. Caregivers are concerned about distracted drivers, speeding, and student safety. Some only let their child bike or walk to school in a group. Continuous, safe infrastructure is not available on every walking or biking route. TOOLE DESIGN

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Crosswalk enhancements # Upgrading existing crosswalks = Installing new midblock crossing » Example Locations = Bradely Road and Walker Road = Wolf Road and Saddler Road =» Basset Road and Ednil Drive TOOLE DESIGN

Other Safety Improvements = Gateway treatments # Highly visible entryways that signal a change in the environment and prompt behavior change » Bike racks = Traffic calming TOOLE DESIGN

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Pedestrian Bridges = Priority: Bridge Behind Westerly Elementary | aie credit: John ROStasr

Bike Route Upgrades = Low stress bike routes on neighborhood streets = Relatively inexpensive, traffic calming and signs on key routes » Shared Use Path on Wolf Road = Longer term, visionary project that matches the City's comprehensive plan TOOLE DESIGN

How can you help? = Show your commitment for safe walking and biking for kids = Support the plan’s recommendations as they are implemented = Spread the news about the plan to parents, school staff, and students TOOLE DESIGN

Questions for us? TOOLE DESIGN