Regular Meeting of Council Minutes

City of Bay Village Council Minutes, Regular Meeting February 17, 2026 Council Chambers. ~ Dwight A. Clark, President of Council, presiding. President of Council Dwight A. Clark called the meeting to order at 7:34 p.m. with roll call and the Pledge of Allegiance led by Peter J. Winzig, Council-at-large. Present: Dwight A. Clark, President of Council. Lydia DeGeorge, Vice President of Council and Councilwoman, Ward 2. Sara Byrnes Maier, Council-at-large. Peter J. Winzig, Council-at-large. Steve Swidarski, Councilman, Ward 1. Michael Greco, Councilman, Ward 3. Dan Rettig, Councilman, Ward 4. Mayor Koomar. Also Present: Law Director Mark Barbour, Finance Director Jim Milton, Police Chief Rob Gillespie, Director of Public Service and Properties Mary Kay Costello, Recreation Director Dan Enovitch, Human Resource and IT. Director Jennifer Demaline, Clerk of Council Joan Kemper. AUDIENCE. Bruce Geiselman, Deneen Seljan, Richard Majewski, Gerald Horning. Motion by DeGeorge to dispense with the reading and approve the minutes of the Regular Meeting of Council held February 2, 2026, as prepared and distributed. Motion carried. 7-0. ANNOUNCEMENTS Mayor Koomar announced that relative to the interest in coyotes, especially in Ward 3, the Police Chief connected him with John Cepek, Naturalist for the Cleveland Metroparks. Since coyotes are common in many different cities, Metroparks will hold regional meetings. A meeting is scheduled for Thursday, February 19, in the Rocky River Reservation Nature Center at 6:30 p.m., just down Cedar Point Hill from North Olmsted. Mr. Cepek is going to provide an overview and answer any questions for residents. The Mayor noted that coyotes are the eighth most common species animal in Ohio, and once they come into an area, they usually have a certain territory: and are incredibly hard to track. Ultimately other coyotes come in and realize there is no coyote in that area and fill in the void. It is really more about management, and Mr. Cepek will do a very nice job of providing an overview of coyote activity. Mid-November to the — end of January, or mid-February is their most active time because of breeding and some other

Regular Meeting of Council February 17, 2026 things, so I think hence the fall, the winter when we were getting some calls, this make sense and aligns with what he told us. Due to the good work of our Urban Forestry Manager Dave Robinson, our Tree City USA application was accepted, marking the 28th year that Bay Village is being recognized as a Tree City USA and a third year in a row that we have gained the Growth Award, a very nice honor for the City of Bay Village. Director of Public Service and Properties Costello commented that there were 85 trees planted last year, and they are on track for that number again this year. It is a pleasure to see those advancements and complimented the wonderful work of Mr. Robinson and the Service Department members responsible for this work. Mayor Koomar advised that the City adopted natural gas aggregation last fall and it is time to go through the bid process for electrical aggregation. Bay Village is one of a handful of cities that actually does their own aggregation. The goal is always to provide the residents with a fixed-price option, and the ability to move in and out of the program with no penalty. Relative to natural gas aggregation, if the City were to go with the standard choice, Columbia Gas is currently offering $1.07 ccf, NOPEC, .719 cents ccf, and the fixed aggregation rate for the City with Direct Energy at this time is .585 cents ccf. Electricity rates are: Illuminating Company $9.50 per kilowatt hour, NOPEC is at $8.99 and the City’s fixed rate is at $7.35 per kilowatt hour. The Mayor commented that the. City’s aggregation programs have been serving the residents well, Laura Sherman of Sustainable Energy Services will provide the process again with bids due in March and a contract for the beginning of April for the natural gas aggregation program Sustainable Energy Services is also helpful in doing a build-out for a capital plan for City buildings, something that is being worked on by Director Costello and our Infrastructure Coordinator. It is helpful to look at energy bills to right-size the energy for our buildings and make sure we have 100% power. They have done an energy audit for city hall, and some of the recommendations are being implemented. Rebates from energy programs have been used to pay for the energy audits. When the timing is right, consideration will -be given for solar panels on the city hall building. Mr. Rettig asked Mayor Koomar if it would be possible to receive a copy of the energy audit that was performed. Mayor Koomar will provide Mr. Rettig with a copy of the audit. Mayor Koomar advised that the City Engineer has submitted streets for consideration for water line replacement by the Cleveland Water Department. The Mayor has been working with the Cleveland Water Commissioner to reach an agreement prior to submitting certain projects. There are lead line replacements, and main line replacements. Some of the streets have been reviewed with the possibility of working it in with the paving plan to create a cohesive strategy. Streets considered are East Oakland, Fordham to Forestview (where sewer testing will be done 2

Regular Meeting of Council February 17, 2026 as part of Phase 2), sections of Osborn and Henry, Rexford, Cahoon, eastern part of Lincoln, and Aberdeen Road. Word is expected back from Cleveland Water in 60 to 90 days, Regarding funding possibilities for Bay Point, the Mayor advised that for Congressional Directed Spending, Senator Husted opened his portal early. The others have not, so a later time is indicated, possibly March, to submit all funding requests. The Mayor noted that when he was in Washington, D.C., there was some potential funding for the fire station. They will submit that request under the Department of Agriculture for fire station improvements for cities with populations under 20,000. There is another round of funding coming up for the lakefront, and they are also working on State Capital funding, meeting with representatives, and making progress. Mr, Clark noted that Congressional Directed Spending has benefited the City with providing funds for the engineering for the Equalization Tank Project. Mayor Koomar stated that the amount of $900,000 was received through the efforts of former Senator Brown and Congressman Miller, who worked together to provide that funding. REPORTS Law Director Barbour had no report this evening. Finance Director Milton commented in regard to the January 2026 Financial Report of the City. The report is a recap of financial activity as of January. Some of the documents (i.e., municipal income tax, claim payments) will be built out further as more months are added to reflect a trend analysis. There are no significant points of focus to address at this time. Police Chief Gillespie noted that one of the byproducts of the nice weather is E-bike activity and more will be seen as the weather becomes milder. Chief Gillespie thanked Law Director Barbour, Human Resource Director Demaline, and Clerk of Council Kemper for assistance. The Police Department will shortly be down by four police officers, with another in the academy, making the road patrol thin. Mr. Barbour, Ms. Demaline and Ms. Kemper have been helping the Police Department in their efforts through the Civil Service process to bring in new hires. Director of Public Service and Properties Costello shared an update regarding the Equalization Tank in terms of change orders for items that were not in the original specifications. The change order for the sidewalk at the Middle School required adjustments to provide access to the facility that is located on the south side of Wolf Road. In order to have the children access school safely, a sidewalk was installed knowing that changes would be necessary. The total cost for that work is $17,631.23 and will include additional grading that will help the schools better maintain their area adjacent to the sidewalk. The second change order was due to winter conditions. This was recently approved because of all the cold weather being experienced. Special equipment was rented, and labor was needed to 3

Regular Meeting of Council February 17, 2026 set these devices up for ground warming. Special concrete was needed to endure the frigid temperatures. Total cost for these adjustments is $13,600. There will be further discussions, but Director Costello noted that this information is to keep everyone informed of the changes recently approved. Mayor Koomar noted that with these change orders the City is still under the total amount appropriated for the entire project. Director Costello thanked City Council, noting that Council President Clark and Councilman Greco have helped to reach out to residents in the Marygate, Welshire, Norfolk and Lisaview areas, where there are plans to plant seventy new trees, and an additional six trees in the Sutcliffe/Osborn area. Stakes will appear in the planting sites in tree lawns. Fire Chief Lyons was excused this evening. Building Director Tuck-Macalla was excused this evening. Director of Community Services Messeri was excused this evening. Recreation Director Enovitch announced that the Recreation. Department Basketball Tournament begins this weekend at the Community Gym with thirty-four teams participating. Spring Volleyball registration is open online, with practice to begin March 2, 2026. Human Resource and I.T. Operations Director Demaline reported working on an exciting project to revamp the way employee applicants apply for positions. Presently there is a link on the City website with an online application with a fillable PDF format. An applicant tracking software will be used to provide an application, saving as they go, continuing to build their profile if they wish to apply for more than one position. It will enhance the user experience to be move compatible for mobile technology, replacing paper or the necessity of an Adobe format on their computer. All of the information that is in the application will feed over to the payroll system when a hire is made. The Recreation Department, with the assistance of Tonja Coffin and Carter Cruse, has been brought into the process which will provide more streamlined hiring for the busy spring and summer recreation activities. AUDIENCE Deneen Seljan, Pellett Drive, thanked whoever made the decision for the aggregation contracts. The numbers quoted this evening by the Mayor have saved residents a lot of money. Ms. Seljan asked if a home is purchased in Bay Village will result in automatic inclusion in the aggregation programs. Mayor Koomar stated that more information can be received from the Project Manager, but he believes that a new homeowner will require an application to be included in the aggregation programs. They have been told previously that it might carry over, but they have seen some instances where that was not the case. The Mayor will provide more information on this topic 4

Regular Meeting of Council February 17, 2026 either in his next newsletter or an email blast. He noted that with some of the renewals there are mandatory opt-out notices that allow people, by law, to navigate. It is always a constant education process. With the new resident packets delivered, all of that particular information will be current. Mr. Clark stated that he received a call from a resident recently who was questioning his high gas bills when the City had an aggregation program. The caller was connected with Laura Sherman of Sustainable Energy Services, and it was learned that he was not on the City’s aggregation plan. A high percentage of the City is on the plan. COMMUNICATIONS A communication was noted as received from resident Richard Majewski transmitting thoughts for Council to consider before voting on whether or not to request a hearing with the Liquor Control Board regarding the permit request for Village Rose Deli on Bassett Road. COMMITTEE OF THE WHOLE Mr. Clark introduced and read, by title only, Ordinance No. 26-18 amending Codified Ordinance Section 111.05 regarding Regular Committees of Council and declaring an emergency. (First Reading) Mr. Barbour announced that Ordinance No. 26-18 is placed on first reading. Mr. Clark introduced and read, by title only, Ordinance No. 26-19 amending Codified Ordinance Section 111.07 regarding Standing and Regular Committees of Council and deélaring an emergency. (First Reading) Mr. Barbour announced that Ordinance No. 26-19 is placed on first reading. ENVIRONMENT, SAFETY, & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Swidarski. Motion by Maier to confirm the reappointment of Debra Jesionowski to the Tree Commission for a three-year term expiring March 3, 2029. Motion carried 7-0. FINANCE AND CLAIMS COMMITTEE -Winzig, Greco, Rettig, Clark. Mr. Winzig introduced and read, by title only, Ordinance 26-20 to make appropriations for the current and other expenditures of the City of Bay Village for the Fiscal Year 2026 as previously appropriated in Ordinances 25-21, 26-10 and 26-16 and declaring an emergency and moved for adoption.

Regular Meeting of Council February 17, 2026 There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No. 26-20. Roll call on Suspension of Charter Rules: Yeas- Clark, DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig. Nays — None. Roll call on Suspension of Council Rules: Yeas- Clark, DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig. Nays — None. Roll call on Inclusion of the Emergency Clause: Yeas- Clark, DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig. Nays — None. Roll call on Adoption: Yeas- Clark, DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-20, an emergency measure, by a vote of 7-0, Motion by Winzig to acknowledge receipt of the January 2026 Financial Statements of the City of Bay Village as prepared and submitted by Jim Milton, Director of Finance. Motion carried 7-0. PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE -Greco, Maier, Rettig. Motion by Mr. Greco to not request a hearing pertaining to the Notice from Ohio Division of Liquor Control in regard to the Village Rose Deli application for D-2 Liquor Permit. Motion carried 7-0. Mr. Greco introduced and read, by title only, Ordinance No. 26-21 amending Codified Ordinance Section 1109.03(d)(5) regarding action by Council and declaring an emergency. Mr. Barbour announced that Ordinance No. 26-21 is placed on first reading, Mr. Greco introduced and read Ordinance No. 26-22 authorizing an agreement with Luxury Heating Company for the furnishing and installation of entryway HVAC equipment at the Dwyer Memorial Senior Center and declaring an emergency and moved for adoption. There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No, 26-22. Roll call on Suspension of Charter Rules: Yeas- DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig, Clark. 6

Regular Meeting of Council February 17, 2026 Nays — None. Roll call on Suspension of Council Rules: Yeas- DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig, Clark. Nays — None. Roll call on Inclusion of the Emergency Clause: Yeas- DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig, Clark. Nays — None. Roll call on Adoption: Yeas- DeGeorge, Greco, Maier, Rettig, Swidarski, Winzig, Clark. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-22, an emergency measure, by a vote of 7-0, Mr. Greco introduced and read, by title only, Ordinance No. 26-23 authorizing an agreement with Stack Heating, Cooling, Plumbing, Electric for the furnishing and installation of administrative office HVAC equipment at the Dwyer Memorial Senior Center and declaring an emergency and moved for adoption. There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No. 26-23. Roll call on Suspension of Charter Rules: Yeas- Greco, Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays — None. ; Roll call on Suspension of Council Rules: Yeas- Greco, Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays ~ None. Roll call on Inclusion of the Emergency Clause: Yeas- Greco, Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays — None. Roll call on Adoption: Yeas- Greco, Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-23, an emergency measure, by a vote of 7-0. PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE - DeGeorge, Swidarski, Winzig. Ms. DeGeorge had no report this evening. RECREATION AND PARK IMPROVEMENTS COMMITTEE -Rettig, Maier, DeGeorge. Motion by Rettig to confirm the reappointment of William Sisto to the Parks and Recreation 7

Regular Meeting of Council February 17, 2026 Commission, for a four-year term expiring February 17, 2030. Motion carried 7-0. Motion by Rettig to approve the Touch-a-Truck Event to be held on Saturday, September 12, 2026, in Cahoon Memorial Park, from Noon to 3:00 p.m. Motion carried 7-0. SERVICES, UTILITIES & EQUIPMENT COMMITTEE -Swidarski, Winzig, Greco. Mr. Swidarski had no report this evening. MISCELLANEOUS Mr. Clark advised that he will circulate to Council the names of the proposed new committees and representatives to those committees in accordance with the ordinances placed on first reading this evening to create those committees and provide representation. ADJOURNMENT There being no further business to discuss this evening, the meeting adjourned at 7:55 p.m. Dwight A//Clark, President of Council J = T. Kemper, Clerk of Council