Regular Meeting of Council Minutes

City of Bay Village Council Minutes, Regular Meeting March 2, 2026 Council Chambers. Dwight A. Clark, President of Council, presiding. President of Council Dwight A. Clark called the meeting to order at 7:35 p.m. with roll call and the Pledge of Allegiance led by Steve Swidarski, Councilman, Ward 1. Present: Dwight A. Clark, President of Council. Lydia DeGeorge, Vice President of Council and Councilwoman, Ward 2. Sara Byrnes Maier, Council-at-large. Peter J. Winzig, Council-at-large. Steve Swidarski, Councilman, Ward 1. Dan Rettig, Councilman, Ward 4. Mayor Koomar. ’ Excused: Michael Greco, Councilman, Ward 3. Also Present: Law Director Mark Barbour, Finance Director Jim Milton, Police Lieutenant Mark Palmer, Director of Public Service and Properties Mary Kay Costello, Recreation Director Dan Enovitch, Fire Chief Lyons, Director of Community Services Kathy Messeri, Project Manager John Rostash, Clerk of Council Joan Kemper. AUDIENCE. Bruce Geiselman, Deneen Seljan, Todd Seljan. Motion by DeGeorge to dispense with the reading and approve the minutes of the Regular _ Meeting of Council held February 17, 2026, as prepared and distributed. Motion carried. 6-0. Motion by DeGeorge to dispense with the reading and approve the minutes of the Meeting of the Cahoon Memorial Park Trustees Meeting held February 17, 2026, as prepared and distributed. Motion carried. 7-0. ANNOUNCEMENTS Mayor Kxoomar reported on the presentation by the Cleveland Metroparks Wildlife Ecologist, John Cepek, on February 19, 2026, regarding Coyotes, held at the Rocky River Nature Center.

Regular Meeting of Council March 2, 2026 Mr. Cepek’s material, as well as information from the Ohio Department of Natural Resources regarding coyotes, will be placed on the City of Bay Village website. Chief Gillespie will provide an update at the March 16 meeting of City Council. An open house sponsored by the Cleveland Water Department will be held at the Crown Filtration Plant on Saturday, May 9. Registration opens on March 16, 2026. Regarding the lakefront plan, a submerged land lease is being prepared for approval by the Cahoon Memorial Park Trustees. The permitting is across the entire Cahoon Memorial Park shoreline, affecting the Boat Club ramps. Approval of the submerged land lease occurred in 1943 by the United States Engineers. Mr. Jason Stangland of the Smith Group will present to Council on April 20 for an overview of the project which will stop erosion and create several acres of lake level, accessible park supplemented by off-shore structures. Ben Cutler representing Columbia Gas Company will attend a meeting of City Council in the fall of 2026. Columbia Gas Company has been improving areas of the City over the last five or six years with new gas lines, and in some areas, a change in the diameter of the original pipe to provide more gas pressure in certain areas. The City will coordinate their paving work with Columbia Gas Company’s work to ensure improvements proceed for both without conflict. Cleveland Water Department will replace lead water lines in the Nantucket Rd. and Plymouth Rd. areas. Residents in the project area will receive flyers with contact information and a request not to park on the street while they are working. Water lines are being replaced without charge to residents. Catch basin work remaining from Phase 1 of the testing program will be presented to Council in the near future, which had been delayed due to winter weather conditions. The goal for Phase 2 is to have improvements made as soon as possible prior to the next Rocky River Wastewater Treatment Plant strength and flow study in 2028. REPORTS Law Director Barbour had no report this evening. Finance Director Milton reviewed the information presented at the Finance Committee Meeting held this evening at 6 p.m. which included 2025 year-end information and the 2026 Budget Book. Mr. Milton assured all that any additional information required or questions answered will be available through his office. Mr. Milton reviewed the implementation of invoice capture software in the City Finance Department which will streamline the receipt and rerouting of invoices through City departments. Invoices will be reviewed and approved electronically by department heads. Assistant Finance Director Diane Truman is working with City departments to facilitate the new system which is predicted to be a significant improvement in the accounts payable process.

Regular Meeting of Council March 2, 2026 Mr. Clark expressed kudos to the Finance team for providing continuity in the budget process, resulting in an approved budget in advance of the year end. Mayor Koomar noted that the City of Bay Village process begins with projections in October of each year with budget completion in December. Many other communities do not even begin their budget process until January. Police Lieutenant Mark Palmer had no report this evening. Director of Public Services and Properties Costello advised that of the nine recommendations of the energy audit, all but two will be in process by this summer with completion by the end of the year. The two that will not be completed entirely are the LED street light replacement and the solar array component of the City Hall building. Those will take more time for research and consideration. The County Board of Health will help with the control of mosquito populations by placing larvicide in a portion of the City’s older catch basins, mainly east of Dover Center Road. The product is completely safe to pets and humans and is virtually impossible to access when placed in the catch basins. The decision was made to proceed with this after receiving an alert from the Cuyahoga County Board of Health that they had the highest positive test cases for West Nile Virus since 2013. Sidewalk repair and replacement work preparations will begin with sidewalk marking by City employees. The project is included in the City budget in the amount of $270,000 and includes the east side of Parkside Drive, Huntmere Drive, Oakmoor Avenue, Lake Forest Drive, Osborn Road, and Eaton Way, from the Lake Road intersections to the Norfolk Southern railroad line. The Cahoon Memorial Park Gazebo will be repaired, with Sixmo Architects preparing a design for the work which has been budgeted for $187,000. Severe ice and water damage to the north facia will be corrected. The roof will be removed and replaced during the project, and ADA accessibility to the gazebo will be provided as part of the project. The Mayor noted that the perspectives of the Planning Commission and Board of Zoning Appeals will be solicited. ~ The March 16 meeting of Council will include a request for Chagrin Valley Engineering to work on the Wolf Road paving project. The April 6 meeting of Council will include the results of requests for proposals for the smoke and dye testing of sewers. Proposals will be received on March 9, reviewed and prepared for the April 6 Council meeting. Mayor Koomar noted that some of the Wolf Road work may be delayed with a portion done to take advantage of county funding at a later date. Director Costello that work underground at the Equalization Tank site is being completed and above-ground work will commence next week. The end-of-May completion date is still forecasted for the project.

Regular Meeting of Council March 2, 2026 Director of Community Services Messeri informed Council of the many activities planned at the Community Services Center to celebrate the month of March. The Lunch Bunch will head over to the Public House restaurant in Kamm’s Corners on March 12 to enjoy a wide variety of Irish specialties. On March 3, the Harp Restaurant will be the site of another fun event, and an historical presentation with the Cleveland Metroparks will take place on March 31 at the Bay Lodge for the BV60+ group. Doug Kusak from the Cleveland Metroparks will showcase the past, present and future of this hillside along the Cuyahoga River that provided community for Irish immigrants in the 1800s. On Wednesday, March 18, Bay Schools Superintendent Scot Prebles will discuss plans for school improvements made possible through the passage of the Permanent Improvement Levy, including timelines and renderings. In the spirit of the NCAA March Madness Basketball Tournament, a Munch Madness Tournament will be held at the Dwyer Center on Friday, March 20, which will include a Snack-it-Bracket to see which tasty treat is the winner. Other activities throughout the month include Trivia, Mall Walk-n-Talk, lunch programs, and discussions. The Community Services Department newsletter can be found on the City’s website for more information and registration for these programs. Fire Chief Lyons reported on the renovations taking place at the Bay Village Fire Department. The south end of the building where the offices were formerly located is now just a mud room with no walls and ceilings. Ground work is underway for the southwest addition. Fences have been placed along the site and signs will be placed to ensure safety for pedestrian traffic which will be rerouted along the east end of the police station. Building Director Tuck-Macalla advised that the Building Department is doing inspections of the construction underway at the Fire Station. The department personnel are also working with the Hawthorne Grove staff as they prepare their day care center to be located at the former Malley’s Ice Cream and Candy site. Two new homes will be constructed at the Yarmouth Colony Subdivision with the foundations now being placed. Recreation Director Enovitch reported that the Recreation Department basketball season wrapped up on Sunday, March 1. Spring Volleyball activities begin this week. Summer employment applications are posted on the City’s website, and lifeguards are needed and encouraged to apply. Eighty lifeguards will be employed with a competitive wage offered. AUDIENCE There were no comments from the audience this evening. COMMUNICATIONS A communication was received from resident Richard Majewski transmitting information Mr. Majewski researched in regard to permitted uses according to C.O. 1173.01 dealing with alcohol, as it relates to the property at 328 Bassett Road. COMMITTEE OF THE WHOLE

Regular Meeting of Council March 2, 2026 Ms. DeGeorge read Ordinance 26-18, by title only, amending Codified Ordinance Section 111.05 regarding Regular Committees of Council and declaring an emergency, and moved for adoption. (Second Reading) There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No. 26-18. Roll call on Suspension of Charter Rules: Yeas- Clark, DeGeorge, Maier, Rettig, Swidarski, Winzig. Nays — None. Roll call on Suspension of Council Rules: Yeas- Clark, DeGeorge, Maier, Rettig, Swidarski, Winzig. Nays — None. Roll call on Inclusion of the Emergency Clause: Yeas- Clark, DeGeorge, Maier, Rettig, Swidarski, Winzig. Nays — None. Roll call on Adoption: Yeas- Clark, DeGeorge, Maier, Rettig, Swidarski, Winzig. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-18, an emergency measure, by a vote of 6-0. Ms. DeGeorge read, by title only, Ordinance 26-19 amending Codified Ordinance Section 111.07 regarding Standing and Regular Committees of Council and declaring an emergency and moved for adoption. (Second Reading) There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No. 26-19. Roll call on Suspension of Charter Rules: Yeas- DeGeorge, Maier, Rettig, Swidarski, Winzig, Clark. Nays — None. Roll call on Suspension of Council Rules: Yeas- DeGeorge, Maier, Rettig, Swidarski, Winzig, Clark. Nays — None. Roll call on Inclusion of the Emergency Clause: Yeas- DeGeorge, Maier, Rettig, Swidarski, Winzig, Clark. Nays — None. Roll call on Adoption: Yeas- DeGeorge, Maier, Rettig, Swidarski, Winzig, Clark. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-19, an emergency measure, by a vote of 6-0.

Regular Meeting of Council March 2, 2026 Motion by Winzig to confirm appointments of the President of Council to Committees of Council: Chair Members Public Safety and Sustainability Steve Swidarski Dan Rettig/Michael Greco Public Improvements, Planning & Utilities Lydia DeGeorge Peter Winzig/Dan Rettig Finance & Administration Peter Winzig Lydia DeGeorge/Sara Byrnes Maier/ Dwight Clark Technology & Digital Infrastructure Dan Rettig Michael Greco/Sara Byrnes Maier Parks, Recreation & Community Services Michael Greco Peter Winzig/ Steve Swidarski Services, Facilities & Equipment Sara Byrnes Maier Steve Swidarski, Lydia DeGeorge Motion carried. 6-0. Motion by Maier to confirm appointments of Council Representatives to Boards, Commissions and Committees: Planning Commission: Lydia DeGeorge Community Services Advisory Board: Steve Swidarski Parks and Recreation Commission: Michael Greco Income Tax Board of Review: Tom Bechtel, Jim Strunk Architectural Board of Review: Sara Byrnes Maier Tree Commission: Dan Rettig Walker Road Park Ad Hoc Committee: Peter J. Winzig, Sara Byrnes Maier, Dan Rettig. Motion carried. 6-0. ENVIRONMENT, SAFETY, & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Swidarski. Ms. Maier introduced and read, by title only, Ordinance No. 26-24 authorizing a contract with Motorola Solutions to purchase radio equipment for the Police Department and declaring an emergency and moved for adoption. There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No. 26-24. Roll call on Suspension of Charter Rules: Yeas- Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays — None. Roll call on Suspension of Council Rules: Yeas-Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays — None. Roll call on Inclusion of the Emergency Clause: 6

Regular Meeting of Council March 2, 2026 Yeas-Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays — None. Roll call on Adoption: Yeas-Maier, Rettig, Swidarski, Winzig, Clark, DeGeorge. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-24, an emergency measure, by a vote of 6-0. Ms. Maier introduced and read, by title only Resolution No. 26-25 authorizing the filing of a Safe Routes To School (SRTS) Application with the Ohio Department Of Transportation (ODOT) and declaring an emergency and moved for adoption. There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Resolution No. 26-25. Roll call on Suspension of Charter Rules: Yeas-Rettig, Swidarski, Winzig, Clark, DeGeorge, Maier. Nays — None. Roll call on Suspension of Council Rules: ' Yeas-Rettig, Swidarski, Winzig, Clark, DeGeorge, Maier. Nays — None. Roll call on Inclusion of the Emergency Clause: Yeas-Rettig, Swidarski, Winzig, Clark, DeGeorge, Maier. Nays — None. Roll call on Adoption: Yeas-Rettig, Swidarski, Winzig, Clark, DeGeorge, Maier. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-25, an emergency measure, by a vote of 6-0. . FINANCE AND CLAIMS COMMITTEE -Winzig, Greco, Rettig, Clark ‘Mr. Winzig had no report this evening. PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE -Greco, Maier, Rettig. Mr. Rettig read, by title only, Ordinance 26-21 amending Codified Ordinance Section 1109.03(d)(5) regarding action by Council and declaring an emergency and moved for adoption: (Second Reading) There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No. 26-21.

Regular Meeting of Council March 2, 2026 Roll call on Suspension of Charter Rules: Yeas- Swidarski, Winzig, Clark, DeGeorge, Maier, Rettig. Nays — None. Roll call on Suspension of Council Rules: Yeas-Swidarski, Winzig, Clark, DeGeorge, Maier, Rettig. Nays — None. Roll call on Inclusion of the Emergency Clause: Yeas- Swidarski, Winzig, Clark, DeGeorge, Maier, Rettig. Nays — None. Roll call on Adoption: Yeas- Swidarski, Winzig, Clark, DeGeorge, Maier, Rettig. Nays- None. , Mr. Barbour announced adoption of Ordinance No. 26-21, an emergency measure, by a vote of 6-0. Mr. Rettig introduced and read, by title only, Ordinance 26-26 authorizing an Agreement with Regency Construction Services, Inc. for City Hall HVAC and Office Space Improvements and declaring an emergency and moved for adoption. There being no further discussion, Mr. Clark called for a vote on the motion for adoption of Ordinance No. 26-26. Roll call on Suspension of Charter Rules: Yeas- Winzig, Clark, DeGeorge, Maier, Rettig, Swidarski. Nays — None. Roll call on Suspension of Council Rules: Yeas-Winzig, Clark, DeGeorge, Maier, Rettig, Swidarski. Nays — None. Roll call on Inclusion of the Emergency Clause: Yeas-Winzig, Clark, DeGeorge, Maier, Rettig, Swidarski. Nays — None. Roll call on Adoption: Yeas-Winzig, Clark, DeGeorge, Maier, Rettig, Swidarski. Nays- None. Mr. Barbour announced adoption of Ordinance No. 26-26, an emergency measure, by a vote of 6-0. PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE - DeGeorge, Swidarski, Winzig. Motion by DeGeorge authorizing the Director of Public Service and Properties to advertise for bids for road materials: asphalt, concrete, and aggregate (stone) for 2026 road maintenance. Motion carried.

Regular Meeting of Council March 2, 2026 6-0. Motion by DeGeorge authorizing the Director of Public Service and Properties to advertise for bids for the 2026 Road (section) Repair Program. Motion carried. 6-0. RECREATION AND PARK IMPROVEMENTS COMMITTEE —Rettig, Maier, DeGcorge. Mr. Rettig had no report this evening. SERVICES, UTILITIES & EQUIPMENT COMMITTEE _Swidarski, Winzig, Greco. Mr. Swidarski had no report this evening. _ MISCELLANEOUS Ms. DeGeorge asked Building Director Tuck-Macalla if there has been any update on the business to be opened on Clague Road that was before Council in the last year regarding a motion to not request a hearing on the application for a liquor license. Mr. Tuck-Macalla stated that Smokin Rock-n-Roll is still being prepared for the eventual opening. Mr. Rettig advised that in April he will hold a Technology and Infrastructure Committee meeting. In compliance with Section 121.22 of the Ohio Revised Code, Motion by DeGeorge to convene to Executive Session regarding acquisition of property, litigation, and security. Roll Call Vote: Yeas — Clark, DeGeorge, Maier, Rettig, Swidarski Winzig. Nays — None. Motion carried. 6-0. Council reconvened in an open meeting at 8:25 p.m. Present were: Clark, DeGeorge, Maier, Rettig, Swidarski, Winzig. ADJOURNMENT There being no further business to discuss this evening, the meeting adjourned at 9:27 p.m.

hts Vice ee ree 6 ent of Council an T. Kemper, Clerk of Council