Committee Meeting of Council Minutes

City of Bay Village Council Minutes, Committee Session March 2, 2026 Dwight A. Clark, President of Council, presiding. Council Chambers. President of Council Dwight A. Clark called the meeting to order at 7:05 p.m. Present: Dwight A. Clark, President of Council. Lydia DeGeorge, Vice President of Council and Councilwoman, Ward 2. Sara Byrnes Maier, Council-at-large. Peter J. Winzig, Council-at-large. Steve Swidarski, Councilman, Ward 1. Dan Rettig, Councilman, Ward 4. Mayor Koomar. Excused: Michael Greco, Councilman, Ward 3. Also Present: Law Director Mark Barbour, Finance Director Jim Milton, Police Lieutenant Mark Palmer, Director of Public Service and Properties Mary Kay Costello, Recreation Director Dan Enovitch, Fire Chief Lyons, Director of Community Services Kathy Messeri, Project Manager John Rostash, Clerk of Council Joan Kemper. AUDIENCE. Bruce Geiselman, Deneen Seljan, Todd Seljan. ANNOUNCEMENTS Introduction of Brian Baer, First Energy Corporation. President of Council Dwight A. Clark asked Director of Public Service and Properties Mary Kay — - Costello to introduce Mr. Brian Baer, Local Engagement Specialist, First Energy Corporation. Brian Baer addressed Council-and the Administration, stating that he is in an interim position for the time being until the official position with First Energy Corporation as the Local Engagement Specialist is filled. Mr. Baer’s coverage area is from the Oak Harbor area to Cuyahoga County, similar to the area served by the previous Local Engagement Specialist, Nick Katsaros. Mr. Baer explained that First Energy merged from Ohio Edison to Toledo Edison in April. Mayor Koomar stated that Director Costello and he met Brian regarding the transition and the work that is being done in Ward 3 with the installation of underground lines, and the analysis in Ward 4 that was discussed in public meetings. Mr. Clark stated that a residents’ meeting was held last fall about some of the challenges in Ward 3. He asked if Mr. Baer is at liberty to share some of the progress that was made. Mr. Baer stated that included in the work was installation of animal guards in the overhead lines.

Committee Meeting of Council March 2, 2026 Underground cable installations were completed in February, with several others in progress on Brooke Lane, Roberta Drive, Kimerly Drive and Perry Drive in the budget for this year with work expected soon. Engineering will be completed in the first quarter of the year to provide a sense of the work that needs to be done. Mr. Rettig asked Mr. Baer if the projects that are in the budget will be completed this year. Mr. Baer stated that they will be completed this year. Mr. Rettig asked ifthe completion is expected by summer, or fall, or if there is any idea as to the time projected for completion. Mr. Baer stated that they are in design status now. As soon as it is released they will look forward to getting the work done. They are going to replace cables underground. The main objective is to get those up to date. They will definitely work on that area; other areas have been completed. Mr. Rettig asked if there will be a notice that will go out to the residents. Mr. Baer stated that there will be a phone notice from First Energy that goes out to the residents that are involved. It is good idea for residents to update contact information providing their phone number to First Energy Corp. Mr. Baer stated that he will also send out a notice to the Mayor and homeowners. Mr. Clark asked if there is any additional work scheduled in the Lindford Drive, Lincoln Road, Marygate Drive, Dwight Drive, and Debbington Drive areas. Mr. Baer stated that those areas will be taken care of sometime this year. Mr. Geiselman stated that the Debbington area is east of Bassett Road. He was under the impression that the work there was done. Mayor Koomar stated that a lot of the work was done in - November or December, but he does not know if it was completed. Mr. Baer stated that it is all completed, other than over by the Bassett area. He noted that he is not familiar with the area but is getting familiar with it. They also have a $3 billion investment to strengthen poles, wires, and equipment across Ohio for the next three years. Mayor Koomar asked Mr. Baer to let Director Costello know if the area between Lindford Drive to Dwight Drive to the railroad tracks is completed or if there is any pending work to be done. Mr. Baer stated that he would provide verification but the information he has now is that the work has been done. Mr. Clark noted that there has not been an outage since the last meeting, so there has been some progress made. The more information and detail the City can have to share with residents is beneficial.

Committee Meeting of Council March 2, 2026 Mr. Clark thanked Mr. Baer for being present this evening to provide information for Council and the Administration, and asked Mr. Baer to keep Council posted as more information becomes available. COMMITTEE OF THE WHOLE Council Committees — Second Reading of Amendments to Codified Ordinance Sections 111.05 and 111.07 to rename and create Council Regular and Standing Committees. Second Reading of Ordinances 26-18 and 26-19 on the agenda for the Regular Meeting of Council this evening. Mr. Clark advised that Ordinances No. 26-18 and 26-19, creating new Council Committees and meeting times and dates for those committees will be moved to second reading and adoption this evening. Motion to confirm appointments to Council Committees, Boards and Commission on the agenda for the Regular Meeting of Council this evening. Mr. Clark stated that the members of Council chosen to serve on Council Committees and represent Council on Boards and Commissions will be presented for approval at the Regular Meeting of Council this evening. ENVIRONMENT, SAFETY & COMMUNITY SERVICES COMMITTEE- Maier, DeGeorge, Swidarski. Contract with Motorola Solutions to purchase radio equipment for the Police Department. Ordinance on the agenda for the Regular Meeting of Council this evening. Ms. Maier will introduce an ordinance to purchase radio equipment for the Police Department to replace equipment that is past its useful life and no longer being supported. ‘Police Lieutenant Palmer commented that the new radios will bring the Police Department in compliance with an estimated delivery in the next two months. Due to negotiations with the vendor, an acceptable price point has been reached for the purchase of the radios. The purchase of the radios is included in the 2026 Budget. Safe Route to Schools Grant Application. Resolution on the agenda for the Regu lar Meeting of Council this evening. Ms. Maier called upon John Rostash, Project Manager, to offer additional information regarding the grant application for the Safe Route to Schools initiative. Mr. Rostash stated that this represents the culmination of a long project with Toole Design Group. The City contracted with Toole Design Group through a $50,000 grant with the Ohio Department of Transportation (ODOT) to update the City’s School Travel Plan. A point has been reached where the final draft is ready and has been submitted to ODOT. Because those steps have been taken, the City is allowed to apply by March 6, 2026, for Safe Route to Schools 3

Committee Meeting of Council March 2, 2026 funding. Through that updated School Travel Plan, several intersections and projects have been identified to submit for this round of applications. Toole Design Group has prepared a budget of $989,000 to install three crosswalk enhancements with rectangular rapid flashing beacons. The locations for those crosswalks are Walker Road at Bradley Road, Bassett Road at Ednil Road, and Bassett Road at Foote Road. The location at Bassett Road at Ednil Road is the exit of the high school with many students exiting at that point. Also, many middle school children are cutting through the high school property and exiting out through the Bassett Road exits. The intersection serving Westerly School, Wolf Road at Saddler Road, will be enhanced to encourage drivers to stop and bring more awareness to the intersection. Curbs will also be redone at the intersection for ADA compliance. Included in the School Travel Plan update but not ready for submission to the Ohio Department of Transportation is the bridge behind Westerly School. More preliminary due diligence will be done for that project with an application to be submitted for that particular project next year. Ms. DeGeorge asked about the “Pedestrian Recall Mode” on the Westerly School intersection application. Mr. Rostash stated that the Pedestrian Recall Mode is when the signal changes automatically it triggers the pedestrian light, helpful to small elementary school children who may not be able to press the button. Mr. Swidarski asked for additional information concerning the amount of the grant and the cost of the project. Mr. Rostash stated that the City initially received $50,000 to update the School Travel Plan. For the actual construction of the project, the cost is $989,000, for which we are requesting funding, The Mayor noted that the request does not mean that the City will receive the total amount of $989,000, but the last School Travel Plan application for funding was successful. Mr. Rostash noted that the City of Bay Village does have a strong track record of handling these larger projects. Ms. Maier noted that in order to be eligible for the Safe Route to Schools funding implementation plan, there must be an active School Travel Plan, updated every five years. With this go-around, we are able to add the high school. We were able to do a little bit more for this funding for the School Travel Plan. Mr. Swidarski thanked Ms. Maier and Mr. Rostash for the information regarding the Safe Route to School and School Travel Plan funding. FINANCE AND CLAIMS COMMITTEE - Winzig, Greco, Rettig, Clark. Mr. Winzig reported that the Finance and Claims Committee meeting this evening included a review of the year-end, December 31, 2025, recapitulation, and looking at the January 2026 reports issued by Finance Director Milton. The Finance Committee also walked through the Budget 4

Committee Meeting of Council March 2, 2026 Books for 2026. Mr. Winzig thanked Finance Director Milton for taking the Finance Committee through the detail provided. The Finance Committee will meet again at the end of the first quarter of 2026 to review the overall Capital Budget, specifically the projects carried over from 2025 to 2026, as well as new 2026 projects. The goal is to clear out as many of those as possible, update the report and review it again at the end of the quarter. PLANNING, ZONING, PUBLIC BUILDINGS AND GROUNDS COMMITTEE- Greco, Maier, Rettig. Amendment to Codified Ordinance Section 1109.03(d)(5) regarding action by Council and declaring an emergency. Second Reading of Ordinance 26-21 on the agenda for the Regular Meeting of Council this evening. Mr. Rettig reviewed the amendment proposed to Codified Ordinance Section 1109.03(d)(5) regarding action by Council. This amendment pertains to aligning the Planning Commission to the new Council committee that will change with the passage of the ordinances on the agenda this evening. Mr. Clark agreed, stating that it would be a change from the Planning and Zoning Committee to Public Improvements, Planning and Utilities Committee. Agreement with Regency Construction Services, Inc. for City Hall HVAC and Office Space Improvements and declaring an emergency. Ordinance on the agenda for the Regular Meeting of Council this evening. Mr. Rettig will introduce an Ordinance at the Regular Meeting of Council this evening to provide engineering services for an HVAC system in the City Hall building and called upon Director Costello for any additional information. Director Costello stated that this project is in the 2026 City Budget, and the Regency Contract that is being asked to be approved is for the engineering portion of the project. Director Costello _ will bring the HVAC project to Council once the engineer is able to define the next steps in - terms of offering individual offices the ability to be heated and controlled properly. Regency is - also being asked to look at areas that need reconstruction on the second floor. One of the Finance Department offices does not have a wall that extends to the ceiling, and some of the HVAC needs to be shifted to enclose the office and an IT office, offering them the privacy that is important with the proper heating and cooling. Mr. Rettig stated that the engineering contract with Regency Construction is in the amount of $19,483.42. Mayor Koomar commented that this is an extension of former Director of Public Service Liskovec’s work in replacement of the roof top units. When Sustainable Energy Services was doing the energy audit, it was shown that the entire north side of the city hall building does not receive good heating and cooling. This is due to the size of the vents and larger runs needed for the controls. The Mayor noted that he is sure that was not envisioned by former Director Liskovec, but the new furnace did not solve some of the problems. This attempt is to make sure there is consistent heating and cooling throughout the second floor of the City Hall building. 5

Committee Meeting of Council March 2, 2026 Mr. Swidarski asked for more information regarding the Equalis Group. Law Director Barbour stated that the Equalis Group is a group purchasing consortium to which the City belongs. It is a group of public entities, national and state wide, allowing public entities that are members to use their single bidding services commitment for the purchase of goods and services. Mayor Koomar added that many vehicles and police cruisers are purchased this way. The State of Ohio does offer purchasing bids and submits a price without the City having to obtain multiple bids. There are other entities such as Equalis to use, which saves a lot of time in collecting and verifying bids. Mr. Barbour noted that this process allows the City to meet all of the legal requirements. This particular contract is engineering services, which do not have to be competitively bid. It is also below the threshold required for public bidding. To demonstrate to the public and Council that it was a reasonable price by Regency Construction, and due to the work underway now by Regency with the fire station renovation project, it was advantageous to everyone for the purposes of transparency to show that it was a competitively obtained price for the work. PUBLIC IMPROVEMENTS/STREETS/SEWERS/DRAINAGE COMMITTEE -DeGeorge, Swidarski, Winzig. Request to authorize the bidding of road materials: asphalt, concrete, and aggregate (stone) for 2026 road maintenance. Motion on the agenda for the Regular Meeting of Council this evening. Authorization for the Director of Public Service and Properties to advertise for bids for the 2026 Road (section) Repair Program. Motion on the agenda for the Regular meeting of Council this evening. - - Ms. DeGeorge stated that she will introduce two motions to allow the Director of Public Service and . Properties to seek bids for materials and services for road repairs and pavement maintenance. The amounts for the materials and road section repairs will be determined when the bid results are received. In 2025 the City completed 8,800 square feet of partial depth repairs, milling and replacing decayed surface with new asphalt at a cost of $235,000. The amount of $300,000 is included in the budget for these partial depth repairs. Director Costello stated that these large repairs are an annual project. Materials are at times reimbursed by the County. Areas for repairs include non-county roads, i.e., Columbia Court and East Oakland Road. Many other county routes such as Cahoon Road, Dover Center Road, Bassett Road, and Lake Road will have the larger repair areas, which are called partial depth repairs. Mr. Winzig noted that these are budgeted items for 2026. RECREATION AND PARK IMPROVEMENTS COMMITTEE -Rettig, Maier, DeGeorge. Mr. Rettig had no report this evening.

Committee Meeting of Council March 2, 2026 SERVICES, UTILITIES & EQUIPMENT COMMITTEE -Swidarski, Greco, Winzig. Mr. Swidarski had no report this evening. AUDIENCE There were no comments from the audience this evening. MISCELLANEOUS The next Regular Meeting of Council will be held on Monday, March 16, 2026. ADJOURNMENT There being no further discussion, the meeting was adjourned at 7:32 p.m. flea. Vice President of A Jan Kemper, A Sal