Council Legislative Meeting Agenda | Fairview Park | Urbyn

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MONDAY, MARCH 3, 2025 CAUCUS – 6:45 PM | COUNCIL MEETING - 7:00 PM COUNCIL CHAMBERS (CITY HALL) MEETING CALL TO ORDER | MOMENT OF SILENT PRAYER | PLEDGE OF ALLEGIANCE ROLL CALL WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS COMMITTEE REPORTS Finance – Councilwoman King, Chair | Councilwoman Greenfield, Vice Chair ~ LEGISLATIVE AGENDA ~ LEGISLATION ON FOR FIRST READING COUNCILWOMAN KING ORD. 25-__ Agreement with RE Warner for City Hall Assessment LEGISLATION ON FOR SECOND READING COUNCILWOMAN KING ORD. 25-10 Agreement with Rocky River for Center Ridge Road Project ORD. 25-11 Authorizing Funding for CCDPW Agreement for Storm and Sanitary Sewer Services ORD. 25-12 Authorizing Purchase of Security Equipment for Senior Life and Service Departments ORD. 25-13 Authorizing Purchase of Turnout Gear for Fire Department ORD. 25-14 Authorizing Purchase of Ford F-350 for Fire Department AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE LEGISLATION UP FOR THIRD READING AND FINAL PASSAGE COUNCILWOMAN KING ORD. 25-08 Accepting Grant Funds Through 2025 NOPEC Energized Community Grant ORD. 25-09 Authorizing Replacement, Update and Repair of Cues Camera Truck REPORTS AND COMMUNICATIONS FROM MAYOR, DIRECTORS AND OTHER CITY OFFICIALS PUBLIC SESSION MISCELLANEOUS BUSINESS AND REPORTS FROM COUNCIL ADJOURNMENT

Ordinance 25-__ | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25- ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE ASSESSMENT OF THE FAIRVIEW PARK CITY HALL ADMINISTRATION BUILDING AND DECLARING AN EMERGENCY WHEREAS, the Fairview Park City Hall Administration Building is the home of the Administration and Service Department offices, the Building Department, the Finance Department, the Police Station, the Fire Station, and City Council Chambers; and WHEREAS, the City of Fairview Park (“City”) will work with R.E. Warner to evaluate the existing City Hall Administration Building (“Project”) in its current condition and create a programming document delineating the space planning requirements for the Project; and WHEREAS, R.E. Warner will provide a conditions assessment analysis of the existing Project by using existing assessments as a base and will fill in any voids or updates by doing further investigation; and WHEREAS, the R.E. Warner agreement (Exhibit A) also includes collecting programmatic information from employees about what is needed in a new space; and WHEREAS, R.E. Warner will develop a design based on the assessment and programming to redefine the space in the Project. The design will include a site plan for traffic flow and parking. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to enter into an agreement with R.E. Warner at a cost of eighty-six thousand dollars ($86,000.00) to be paid from the Capital Projects Fund (Fund 811). SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety and welfare; and for the further reason that R.E. Warner can begin the assessment, programming and design of the space in the Project; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law.

Ordinance 25-__ | Page 2 PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A RaW RE WARNER ENGINEERS | ARCHITECTS | SURVEYORS VIA--E-MAIL megan.otter @fairviewpark.org February 24, 2025 Ms. Megan Otter City of Fairview Park 20777 Lorain Road Fairview Park, Ohio 44126 Reference: City of Fairview Park City Hall Campus Improvement Project Professional Services Proposal No. P01325 Dear Ms. Otter: Thank you for the opportunity to submit our proposal for your City Hall Campus Improvement Project. R.E. Warner is dedicated to your operational success. Our team members have decades of experience developing facilities and infrastructure that are home to the essential products and services of the modern world, and we understand the critical nature of our clients’ operations. With that in mind, we provide an extensive range of services across engineering, architecture and surveying, and we are committed to working alongside your team to achieve your objectives. The team members reserved for your project offer invaluable experience, knowledge, and dedication to quality and service. We pride ourselves on being easy to work with and have been repeatedly told that our friendly, responsive, and collaborative nature sets us apart. Based on our meeting on Thursday, February 6, 2025, our understanding of the scope of this project is detailed below. 25000 Country Club Blvd., Ste. 340, North Olmsted, Ohio 44070 | P: 440.835.9400 | F: 440.835.9474 | rewarner.com __|

| EW! | RE WARNER PROJECT OVERVIEW We understand your purpose and objectives to be to evaluate the existing City Hall building in its current condition and develop a space program for the Administration, Police and Fire Departments. This proposal also reflects the programming efforts associated with the departments currently housed in the City Hall complex. The purpose of this project, as we currently understand it, is to provide the City with a high-level existing conditions evaluation and programming of the current facilities. SCOPE OF WORK R.E. Warner intends to provide analysis of the existing building conditions assessment, as well as provide programming and design for the existing City Hall Building. With that goal in mind, a programming document delineating the space planning requirements for the City Hall administration, Fire and Police departments housed at this site will be created and used for the preliminary space planning and design. We understand the scope of the work to include: 1. Conditions Assessment Analysis a. Analysis of the City provided building assessments to review the current findings of the existing building. We will use the existing assessments as a base and fill in any voids or updates during our investigation. 2. Programming a. Collect programmatic information from all stakeholders. It will include the components that are currently needed in the new building. One option for the renovated City Hall will be developed. b. Attend one meeting to go over the preliminary programming and one meeting to review the final document with the city. 3. Design a. One space planning option for City Hall will be developed inclusive of the programming information to redefine the space. This will include relocation of HVAC equipment to the lower floor. b. One site plan option for areas of concern, traffic flow and parking. c. A high level design narrative will be prepared to reflect the MEP changes necessary to accommodate the proposed design options. We have broken the project down into major tasks. These tasks will become the cornerstone for planning, scheduling, monitoring and controlling the project. Presented below is our task plan: 1. Prepare a customized questionnaire for use during interviews with each of the departments housed at the City Hall Complex. 2. Attend an initial introduction meeting and walk-through at the existing facility site. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 2 of 6 | P01325.docx

=\Vf | RE. WARNER 3. Conduct interviews with each department manager using our customized programming questionnaire. 4. Review and discuss the programming questionnaire with each department manager and leave a copy with them for data input. 5. Revisit with each department to confirm specific data gathered during the programming exercise. 6. Compile a consolidated programming document for the complex. 7. Perform quality assurance/quality control prior to issuing the final programming and conceptual design documents. 8. Attend meetings to go over the preliminary and final programming and options with the City of Fairview Park. DELIVERABLES 1. Prepare a review report of analysis of provided building assessments 2. Prepare three copies of Programming Documentation 3. Prepare one concept design of the building with relocated Departments indicated in the programming phase. One schematic architectural site plan indicating building locations and parking. Document files in AutoCAD format(.dwg) will be delivered to the City of Fairview Park upon completion of the project. These files are for your use and reference only. Because of potential data degradation and for record purposes, we will maintain an electronic copy of each document in portable document format (Adobe PDF) as the copy of record. Modification of the electronic media without our written permission is at the sole risk of the user. RESPONSIBILITIES OF CITY OF FAIRVIEW PARK AND/OR OTHERS 1. Designate a representative with the authority to receive information and transmit instructions. 2. Provide requirements for the project including objectives, constraints, design and construction standards and reference drawings. 3. Provide readily available information, pertinent to the project, upon which R.E. Warner may rely. This information will include reference drawings and space planning design standards for The City of Fairview Park. Arrange for safe, unrestricted access to the project site and various departments as required. Inform R.E. Warner of all known or suspected hazardous substances, materials or constituents that may be present at the job site. 6. Provide contact information for each department in order to complete the programming. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 3 of 6 | P01325.docx

=\WV | RE. WARNER CLARIFICATIONS AND EXCEPTIONS (C&E) General C&E: 1. This proposal does not include any assessment of existing conditions. It is assumed that all conditions have been accurately represented in previous recent reports. 2. This proposal does not include any engineering, survey or minimal architectural design. No construction drawings, formal site layout drawings or technical specifications will be included. These are not required under this planning phase of your project, and therefore will not be included. The only drawings that will be developed are concept floor plans (one for each level) in the administration portion of the City Hall, Police and Fire Department Buildings, as well as a schematic site plan. The service complex will be as designed in REW project # 04023. The Senior Center building is not included in this programming exercise, although it is understood that the site around it may be impacted. 3. It has been assumed we will not need a survey for this phase of the project and it has not been included in this proposal. 4. It has been assumed that all meetings and communication can be completed via the meetings noted in the project scope. If additional weekly call-in meetings or travel for meetings is required, these services will be billed for travel and working time based on R.E. Warner’s standard rate sheet for the year the services were completed. 5. This proposal does not include construction administration tasks. Excluded construction administration task; bidding specifications (division one), front end (commercial) specifications, bid tabulations, recommendations of award, bidding support, RFI response, shop drawing review, permit submissions, construction management, field engineers and construction scheduling. If these services are requested, they can be supplied at an additional cost to this proposal. 6. Property research and title work have not been included in the cost of this proposal. 7. This proposal does not include any presentation drawings such as renderings, materials boards or 3D images. 8. Any excluded items listed above can be included as an amendment to this proposal. 9. This proposal includes iterations of design. In order to define scope and estimate time iterations of programming has been limited to two iterations. KEY PERSONNEL Mr. Ted Beltavski, PE will be the project officer. Ms. Char Ligo will serve as project manager. SCHEDULE A mutually agreeable schedule will be developed upon receipt of a signed contract. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 4 of 6 | P01325.docx

== | RE. WARNER ENGINEERING COST Our services covered herein shall be provided for a lump sum amount of $86,000 as follows: Assessment Analysis: $14,000 Programming and Schematic Design: $72,000 METHOD OF PAYMENT Payment for our services will be monthly. Our invoices will be based upon our estimate of the proportion of the total services actually completed at the time of billing. TERMS AND CONDITIONS All services will be performed in accordance with the attached Standard Terms and Conditions. Authorization by the Client to proceed, whether oral, email or written, constitutes acceptance of the terms and conditions of this Agreement, without modification, addition or deletion. No waiver or modification of the terms and conditions set forth herein will be binding upon R.E. Warner unless made in writing and signed by the firm’s authorized representative. VALIDITY This proposal is valid for 30 calendar days. Acceptance at a later date will require confirmation or modification of schedule and costs. All work performed after December 31, 2025 is subject to 5% increase annually. CONFIDENTIALITY This proposal reflects our knowledge of your requirements and our unique approach to addressing those requirements. Since we do not receive a fee for this proposal, this document should be considered proprietary property of R.E. Warner and should not be disclosed in any way to other parties without the written consent of R.E. Warner. ACCEPTANCE If you find the proposal acceptable, please sign and return one copy of this agreement. This will serve as our formal authorization and agreement to provide these services. If you prefer to issue a purchase order, please send to ARReceipts@REWarner.com reference Proposal No. P01325. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 5 of 6 | P01325.docx

= RE WARNER We have created this proposal to meet the unique needs of you and your project. If you have any questions or would like to discuss any aspects of this proposal in further detail, please call me anytime at 440-865-5849 (cell). Sincerely, R.E. WARNER & ASSOCIATES, INC. Cue Char Ligo Senior Project Manager CPL/jis Enclosures: Standard Terms and Conditions R.E. WARNER & ASSOCIATES, INC. CITY OF FAIRVIEW PARK By —~ ‘ By Theodore A. Beltavski, PE Title President & Chief Executive Title Officer Date February 24, 2025 Date By Jennifer R. Kalin, RA, LEED AP Title Market Director — Commercial/Government Date February 24, 2025 enn nnn TE nnn a eae re nn nny gn InnRD npn EIRENE ERR ROSNER! Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 6 of 6 | P01325.docx

1.1 1.2 2.1 2.2 R.E. WARNER & ASSOCIATES, INC. STANDARD TERMS AND CONDITIONS ACCEPTANCE Acceptance of the Proposal for Engineering Services (the “Proposal’) (whether by execution of formal acceptance or not) by CLIENT (as defined in the Proposal), or CLIENT’s notice to R.E. Warner & Associates, inc. ((CONSULTANT’), to commence with the work described in the Proposal shall evidence CLIENT'S acceptance of the Proposal and the standard terms and conditions contained herein (the “Terms and Conditions and, together with the Proposal, collectively referred to as the “Agreement’) No additions or modifications to any of the Terms and Conditions as they appear in the Agreement shall be binding upon the CONSULTANT unless they are agreed to in writing and signed by an officer of the CONSULTANT. INDEMNIFICATION Subject to the liability limitation provisions of section 5.11, and within the limits and conditions of the insurance stated under section 5.15, CONSULTANT shall indemnify and save CLIENT harmless from and against any loss, damage or liability arising from any negligent acts, errors or omissions by CONSULTANT, its agent or staff employed by it. CONSULTANT shall not be responsible for any loss, damage, or liability arising from any acts by CLIENT, its agents, staff, and other subconsultants or subcontractors employed by it. CLIENT shall indemnify CONSULTANT, its employees, agents, and subconsultants or subcontractors against any and all claims arising out of or in connection with (a) the negligent actions, omissions or willful misconduct of Client, (b) CONSULTANT'S design, if there has been a deviation from the design beyond the CONSULTANT'S control or CUENT’S failure to follow CONSULTANT'S recommendation and such deviation or failure caused such claims, (c) CLIENT’S breach of its warranties or obligations under this Agreement, or (d) or CONSULTANT'S performance of services under this Agreement; provided, however, that the foregoing indemnification shall not apply to the extent any damages are caused solely by the gross negligence or willful misconduct of CONSULTANT. PERIOD OF SERVICE CONSULTANT is not responsible for delays due to factors beyond CONSULTANT'S control. if CLIENT requests changes in the project, compensation for, and time of performance of, CONSULTANT'S services shall be adjusted appropriately as determined by CONSULTANT. OPINION OF PROBABLE COST Because CONSULTANT has no control over cost of labor, materials, equipment or services furnished by others, over contractors’ methods of determining prices, or over competitive bidding or market conditions, CONSULTANT'S opinions of probable construction cost will be made on the basis of CONSULTANT'S employees’ experience and qualifications and will represent their best judgment as experienced and qualified professionals, familiar with the construction industry. CONSULTANT does not guarantee that proposals, bids, or actual construction cost will not vary from its opinions of probable project cost. Page 1 of 2 5. 5.1 5.1.4 5.2 6.2.1 5.2.2 5.2.3 5.3 5.3.1 5.3.2 5.3.3 5.3.4 5.4 GENERAL Termination Either party may terminate obligation under this Agreement upon twenty (20) days’ written notice, after substantial default by other party through no fault of terminating party. CLIENT may terminate CONSULTANT'S obligation to provide further services upon twenty days’ written notice if project is cancelled. In the event of termination, progress payments due CONSULTANT for services rendered, plus unpaid reimbursable expenses and termination charge, shail constitute total compensation due. Reuse of Documents: Ownership All tangible items prepared by CONSULTANT, whether or not incorporated into any final work product, are instruments of service and CONSULTANT retains all copyrights therein. CLIENT may retain copies for reference, but reuse on another project without CONSULTANT'S written consent is prohibited. CLIENT shall indemnify CONSULTANT, its employees, agents, and subconsultants or subcontractors against claims resulting from such prohibited reuse. Said items are not intended to be suitable for completion of this project by others. Submittal or distribution of items in connection with the project is not publication in derogation of CONSULTANT'S rights. CONSULTANT'S analytic methods, instruments, techniques, management systems, protocols, procedures and know-how are proprietary and belong solely to CONSULTANT, whether or not developed, modified or amended in the course of CONSULTANT'S services to CLIENT. Payment CONSULTANT shall submit periodic statements for service rendered and reimbursable expenses incurred. CLIENT shall make prompt payments. if CLIENT fails to make payment within thirty (30) days after receipt of statement, interest at maximum legal rate or a rate of 18%, whichever is less, shall accrue, and in addition, CONSULTANT may, after giving seven (7) days’ written notice to CLIENT, suspend services until it has been paid in full all amounts due it. CLIENT has provided or shall provide for payment on account of any amounts withheld from payments to contractors. CONSULTANT'S compensation shall not be reduced on account of any amounts withheld from payments to contractors. Controlling Law: Jurisdiction: Venue This Agreement shall be governed by Ohio law. CLIENT hereby agrees that proper and exclusive venue for all litigation arising out of this Agreement lies in the Courts of Cuyahoga County, Ohio and CLIENT hereby agrees to adhere to and hereby submits to the personal jurisdiction of the Courts of Cuyahoga County, Ohio for ail litigation arising hereunder. April 23, 2010

5.5 5.5.1 5.5.2 5.5.3 5.6 5.7 5.8 5.9 5.10 5.11 §.12 5.13 Successors and Assigns The parties bind themselves, their successors, and legal representatives to the other party and to successors and legal representatives or such other party, in respect to all covenants and obligations of this Agreement. CLIENT shall not assign, sublet, or transfer any interest in agreement without written consent of the other. CONSULTANT may employ such independent consultants, associates, and subcontractors as it may deem appropriate. Nothing in the Agreement shall be construed to give any rights or benefits to anyone other than parties hereto. Accounting Records. Records of CONSULTANT'S personnel time, reimbursable expenses, and accounts between the parties shall be kept on generally-recognized accounting basis. Severability. If any provisions of this agreement shail be held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain valid and binding. Waiver. The failure of either party to insist upon a strict performance of any of the Agreement, terms, covenants and conditions hereof, the Agreement or any agreement executed in connection therewith, shall not be deemed a waiver of any rights or remedies that either party may have and shall not be deemed a waiver of any subsequent breach or default in any of such agreements, terms, covenants, or conditions. Responsibility. It is understood that in performing engineering services, CONSULTANT is not authorized to act as CLIENT'S agent in regard to contractual matters with others who may be involved in the project. Standard of Care. CONSULTANT'S services shall be performed in accordance with generally accepted principles and practices. In performing its professional services, CONSULTANT will use degree of care and skill ordinarily exercised under similar circumstances by members of its profession. EXCEPT FOR REPRESENTATIONS AND WARRANTIES SPECIFICALLY SET FORTH HEREIN, CONSULTANT HEREBY DISCLAIMS ALL OTHER REPRESENTATIONS AND WARRANTIES OF ANY KIND (WHETHER EXPRESS OR IMPLIED) IN CONNECTION WITH THE SERVICES TO BE PERFORMED HEREUNDER). Limits of Liability. CLIENT agrees to limit CONSULTANT'S liability to CLIENT and to all construction contractors and subcontractors on this project, due to CONSULTANT'S professional negligent acts, errors or omissions, shall be limited such that the total aggregate iiability of CONSULTANT to all those named shall not exceed $50,000 or ten percent (10%) of the final total of this Agreement, whichever is greater. Delays. Any delays in or failure of performance by either party under this Agreement, or any other agreement executed in connection therein, shall not constitute default hereunder or give rise to any claims for damages against said party if and to the extent caused by occurrences beyond the control of the party affected, including but not limited to, acts of governmental authority, acts of God, strikes, or other concerted acts of workmen, inability to procure materials or labor, fires, floods, explosions, riots, war, rebellion, and sabotage. Disclaimer: Asbestos. It is understood that the handling or removal of asbestos or asbestos products involves certain heaith risks which require specific safety measure. Page 2 of 2 5.14 5.15 5.16 5.17 5.18 5.19 CONSULTANT shall not be responsible for safety and safety measures on the job in connection with such handling and removal, including measures for the protection of employees of CLIENT, Contractors or Subcontractors, nor for the protection of the general public. Such responsibility for safety and safety measures is, and shall remain, that of Contractors and Subcontractors. Therefore, CLIENT agrees to indemnify, hold harmless and defend CONSULTANT and its employees from all claims, suits, damages or expenses, including but not limited to, fees and charges of attorneys and court arbitration costs, arising from or alleged to arise from exposure to or inhalation of asbestos or asbestos fibers. Disclaimer. Hazardous Substances. CLIENT agrees to indemnify, hold harmless and defend CONSULTANT and its employees from all claims, suits, damages or expenses, including but not limited to, fees and charges of attorneys and court and arbitration costs, arising out of or in any way connected with the presence, discharge, release or escape of contaminants of any kind, excepting only such liability as may arise out of the sole negligence of services under this Agreement. insurance CONSULTANT represents and warrants that CONSULTANT is and all agents, staff and consultants employed by CONSULTANT are protected by Workers’ Compensation insurance and has the following coverage under professional liability, general liability and property damage insurance policies: Professional Liability $1,000,000 annual aggregate General Liability $2,000,000 annual aggregate Comprehensive Automobile Liability $2,000,000 annual aggregate Certificates for all such policies of insurance shail be provided to CLIENT upon written request. Arbitration Any claim or controversy arising out of or relating to this Agreement or any other document executed in connection therein, or breach thereof, with the consent of both parties, shall be settled by arbitration in accordance with the rules then obtaining of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any Court having jurisdiction thereof. Any such arbitration shall take place in Cleveland, Ohio, or such other place as CONSULTANT may reasonably designate. Conflicting Terms. In the event of a conflict between the terms of this Agreement and the terms of any other agreement entered into by the parties in connection with the project, whether written or oral, the terms of this Agreement shall control. Entire Agreement. The Proposal and the Terms and Conditions embody the entire agreement between CONSULTANT and CLIENT in connection with the project. No prior or contemporaneous oral or written negotiations or understandings shall be of any force or effect with respect to this Agreement. Warranty as to Authority. CLIENT hereby represents and warrants that the execution of this Agreement is within the CLIENT’S powers, has been duly authorized by appropriate corporate action, and is not in contravention of CLIENT'S articles of incorporation, by-laws, regulations, close corporation agreement, or capital stock or any amendment therefore, and is not in contravention of any other agreement to which CLIENT is a party or by which it is bound. This warranty shall survive and continue after execution and delivery of this Agreement April 23, 2010

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider ORIGINATED BY: Megan Otter, Assistant Development Director RE: R.E. Warner Agreement for City Hall Project DATE: March 3, 2025 The Administration of the City of Fairview Park (“City”) requests the following Ordinance to be passed after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE ASSESSMENT OF THE FAIRVIEW PARK CITY HALL ADMINISTRATION BUILDING AND DECLARING AN EMERGENCY The City of Fairview Park (“City”) will work with R.E. Warner to evaluate the existing City Hall Administration Building, home of the Administration and Service Department offices, the Building Department, the Finance Department, the Police Station, the Fire Station, and City Council Chambers (“Project”), in its current condition. The City signed an agreement with R.E. Warner to assist with the design of a new Service Facility following the approval of Ordinance 22-72. The City engaged R.E. Warner for support with the assessment, information gathering and redesign of space in the Project. The scope of work includes the following (Exhibit A): 1. Conditions assessment analysis of the Project by using existing assessments as a base and will fill in any voids or updates by doing further investigation. 2. Collecting programmatic information from employees about what is needed in a new building. 3. Develop a design based on the assessment and programming to define the space included in the Project. The design will include a site plan for traffic flow and parking. The estimated fee for costs is eighty-six thousand dollars ($86,000.00) to be paid from the Capital Projects Fund (Fund 811). The Project is part of a larger scale Campus Project including the Service Garage. The next steps for the Campus Project include: 1. The Service Garage detailed design plans, completed in 2024, will be sent to City Council for approval.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org 2. Once the City receives the Project detailed design plans, they will be sent to City Council for approval. 3. Construction of the Service Garage and the Project. The City Administration respectfully requests passage of the proposed legislation as an emergency to allow for sufficient time for R.E. Warner to do the scope of work in a timely manner. cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council Bryan Hitch, Service Director

CITY OF FIARVIEW PARK RESOLUTION NO. 25-__ REQUESTED AND SPONSORED BY: COUNCILWOMAN MANN CO-SPONSORED BY: COUNCILMAN MINEK A RESOLUTION IN SUPPORT OF STATE ISSUE 2 FOR RENEWAL OF THE STATE CAPITAL IMPROVEMENT PROGRAM (SCIP) ON THE MAY 6, 2025 STATEWIDE BALLOT Whereas the State Capital Improvement Program (SCIP) is a state-local government partnership program that funds local infrastructure projects in communities across Ohio; Whereas the program has, for nearly 40 years, provided over $7 billion for improvements to keep Ohio’s roads and bridges safe and in good condition for residents, first responders, and all motorists traveling on Ohio roadways, and to improve local wastewater treatment, water supply, and stormwater infrastructure in all 88 Ohio counties; Whereas, the SCIP provides essential grants, loans, and loan assistance to local governments; Whereas the renewal of the SCIP will not raise taxes for Ohioans and the renewal is critical to prevent a gap in infrastructure investment, as the current authorization is set to sunset July 1, 2025; Whereas funding for the State Capital Improvement Program relies on an amendment to Ohio’s Constitution about every ten years, and has been overwhelmingly approved by voters three times since its creation in 1987; Whereas _____________ (County/City/Township) has benefitted from SCIP, receiving $____________ in grant funds for _____ road infrastructure projects, which have significantly improved the quality of life and safety for (County/City/Township) residents; Whereas infrastructure investment encourages economic development, creates and maintains business, contributes to public health and safety, creates construction jobs and helps keep Ohio competitive; and NOW, THEREFORE, BE IT RESOLVED THAT FAIRVIEW PARK CITY COUNCIL SECTION 1: Joins the Strong Ohio Communities Coalition in support of State Issue 2 and urges a yes vote on Issue 2 on May 6, 2025. SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

SECTION 5. That this Resolution shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

Ordinance 25-10 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-10 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING CO-SPONSORED BY: COUNCILMAN MINEK AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH CITY OF ROCKY RIVER AND FOR REIMBURSEMENT FOR THE STREETSCAPE IMPROVEMENTS, SIGNAL UPGRADES AND RESURFACING OF CENTER RIDGE ROAD INCLUDING CONSTRUCTION ADMINISTRATION AND CONSTRUCTION THAT WILL BE COMPETIVITELY BID THROUGH THE CITY OF ROCKY RIVER’S PUBLIC BIDDING PROCESS AND DECLARING AN EMERGENCY WHEREAS, Ohio Revised Code Section 9.48 permits a political subdivision to participate in a contract that another political subdivision has competitively bid for the “acquisition of equipment, materials, supplies or service”; and WHEREAS, the City of Rocky River will plan, design and competitively bid the Center Ridge Road Project which includes the portion that is in the City of Fairview Park; and WHEREAS, the City of Rocky River’s agreement includes participation of the City of Fairview Park in their competitively bid for the improvements for the Center Ridge Road Project, and the contractor will provide the City of Fairview Park with those same terms and conditions; and WHEREAS, the City of Rocky River will provide upon request documentation that the construction was completed according to contract, plans and specifications; and WHEREAS, the City of Rocky River will invoice the City of Fairview Park for the improvement work to be completed. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to reimburse the City of Rocky River in the amount of two hundred twenty-five thousand six hundred seventy-nine dollars ($225,679.00) for the City of Fairview Park portion of the improvements for the Center Ridge Road Project. Construction will cost the City of Fairview Park one hundred, forty-five eight hundred seventy-nine dollars ($145,879.00) and seventy-nine thousand eight hundred dollars ($79,800.00). This amount is included in the City of Rocky River’s bid for materials and services with the same conditions contained in the contract to be entered into by the City of Rocky River. The cost is to be paid from Fund 210.

Ordinance 25-10 | Page 2 SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety and welfare; and for the further reason that the improvements and repairs should be done as soon as weather permits; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 02.17.25 APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

1 AGREEMENT OF COOPERATION BETWEEN THE CITY OF FAIRVIEW PARK AND THE CITY OF ROCKY RIVER CENTER RIDGE ROAD THIS AGREEMENT (“Agreement”) is entered into as of this ____ day of __________, 20___, between the City of Fairview Park (“Fairview Park”), a municipal corporation of the State of Ohio, through its Mayor, and the City of Rocky River (“Rocky River”), a municipal corporation of the State of Ohio, through its Mayor and under the authority of Resolution No._____________-20___, attached hereto and incorporated herein, for streetscape improvements, and signal upgrades on Center Ridge Road (Spencer Road to Pease Drive) and resurfacing on Center Ridge Road (Spencer Road to Wooster Road). RECITALS: 1. Northeast Ohio Areawide Coordinating Agency (NOACA) is providing funding to the City of Rocky River to improve Center Ridge Road through the Congestion Mitigation Air Quality (CMAQ) grant and through a Transportation for Livable Communities Implementation (TLCI) grant. 2. Ohio Department of Transportation (ODOT) will provide funding to the City of Rocky River and the City of Fairview Park through their Urban Paving Program for the resurfacing of Center Ridge Road. 3. NOACA will provide funding to the City of Rocky River for the Center Ridge Road Streetscape and Resurfacing project (“Project”) in the amount of $450,000.00 through the CMAQ funding and $369,650.00 through the TLCI funding. 4. Ohio Department of Transportation (ODOT) will provide funding to the City of Rocky River for the Project in the amount of $1,232,000.00 and will provide funding to the City of Fairview Park for the project in the amount of $288,000.00 through the Urban Paving Program funding. 5. The State of Ohio (State) will provide funding to the City of Rocky River through a State Capital Grant in the amount of $200,000.00. 6. NOACA and ODOT prefer one community to award the contract for this project and to make payments for all of the Rocky River and Fairview Park improvements; then invoice the cooperating municipality for the expenditures, and Rocky River and Fairview Park desire to cooperate in that request and in the completion of the Project under the terms, conditions and provisions contained in this Agreement. In consideration of the foregoing, the payments and the mutual promises contained in this Agreement, the parties agree as follows:

2 ARTICLE I. COST SHARING GENERALLY A. Engineering Design Costs A Fixed Fee Agreement for Consulting Services was executed by Rocky River and American Structurepoint on May 13, 2024 for engineering and design services (attached as Exhibit “A”) in an amount not to exceed Four Hundred Thirty-One Thousand Two Hundred Seventy-One Dollars ($431,271.00). Rocky River will pay one hundred percent (100%) of the Engineering Design Costs. B. Construction, Construction Administration and Inspection Costs Fairview Park shall pay its local share of the Construction, Construction Administration and Inspection costs for items constructed in Fairview Park in an amount estimated at $225,679.00. The actual expenditure will be determined based on final Construction, Construction Administration, and Inspection Costs. Rocky River shall pay its local share of the Construction, Construction Administration and Inspection costs for items constructed in Rocky River. C. Discretionary Costs If either city determines that additional work is required that is unique to either Rocky River, or Fairview Park, that city shall be responsible for one hundred percent (100%) of the costs of that additional work. ARTICLE II. SPECIFIC SERVICES A. American Structurepoint shall provide Engineering Design Services for the Project in accordance with the Fixed Fee Agreement for Consulting Services executed by Rocky River on May 13, 2024 and authorized by City Council of Rocky River in Ordinance 21-24 on May 13, 2024. B. Rocky River shall bid and award the construction contract for the Project in accordance with Rocky River’s laws and State of Ohio Statute for competitive bidding. The Director of Public Service for Rocky River and the Director of Public Service for Fairview Park shall approve the construction contract specifications prior to Rocky River advertising the contract. C. Rocky River shall require the construction contractor to name Fairview Park as an additional insured on any insurance required in the construction contract specifications.

3 ARTICLE III. PROJECT COSTS City of Rocky River Engineering / Design: $431,271.00 Estimated Project costs: City of Rocky River Construction = $3,560,518.00 City of Fairview Park Construction = $145,879.00 City of Rocky River Construction Administration = $340,200.00 City of Fairview Park Construction Administration = $79,800.00 ARTICLE IV. COVENANTS A. Rocky River, by its Mayor and approval by Council, will enter into an LPA Agreement with the ODOT. B. Rocky River hereby agrees to the terms and conditions as stated in this Agreement of Cooperation as they relate to Rocky River. D. Fairview Park hereby agrees to the terms and conditions as stated in this Agreement of Cooperation as they relate to Fairview Park. ARTICLE V. TERM This Agreement shall, unless extended by the parties or unless sooner canceled or terminated under the provisions of this Agreement expire upon completion of the Project. ARTICLE VI. PAYMENTS A. Local Share Fairview Park shall be invoiced for construction and Construction Administration and Fairview Park will pay Rocky River within sixty (60) days of the postmark date of an invoice from Rocky River. There will be a late penalty of five percent (5%) of the outstanding amount for amounts not paid within sixty (60) days. B. Determination of Local Share for Construction Administration The Construction Administration firm shall have separate line items on Construction Administration Invoices for each City. Rocky River will invoice Fairview Park for the actual amount of Construction Administration for work in Fairview Park.

4 C. Determination of Local Share for Construction American Structurepoint shall prepare engineer’s estimates showing the amount of funding for items from each of the identified funding sources in accordance with the Ohio Department of Transportation requirements. The Construction Administration firm will record the actual quantities of work performed in each City for each of the funding sources. This will be shown on the submittals made to the City of Rocky River and to ODOT for each contractor pay request. Rocky River will invoice Fairview Park for the actual amount of Construction work completed in Fairview Park. ARTICLE VII. NOTICE AND PAYMENTS All notices which may be proper or necessary to be served and payments to be made under this Agreement shall be sent by regular mail, postage prepaid, to the following addresses or to such other address as either party may later designate for such purpose. Mayor, City of Rocky River Mayor, City of Fairview Park 21012 Hilliard Boulevard 20777 Lorain Road Rocky River, Ohio 44116 Fairview Park, Ohio 44126 IN WITNESS WHEREOF, the parties have caused this instrument to be executed as of the date and year first above written. Signed in the presence of: CITY OF FAIRVIEW PARK By:____________________ ________________________ Bill Schneider, Mayor (Witness) Signed in the presence of: CITY OF ROCKY RIVER By:____________________ ________________________ Pamela E. Bobst, Mayor (Witness)

5 The legal form and correctness of The legal form and correctness of the within instrument is approved. the within instrument is approved. By:____________________ By:____________________ Director of Law, Fairview Park Director of Law, Rocky River

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider ORIGINATED BY: Megan Otter, Assistant Development Director RE: Emergency Legislation – Rocky River Agreement – Center Ridge Road DATE: February 17, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following ordinance after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH CITY OF ROCKY RIVER AND FOR REIMBURSEMENT FOR THE STREETSCAPE IMPROVEMENTS, SIGNAL UPGRADES AND RESURFACING OF CENTER RIDGE ROAD INCLUDING CONSTRUCTION ADMINISTRATION AND CONSTRUCTION THAT WILL BE COMPETIVITELY BID THROUGH THE CITY OF ROCKY RIVER’S PUBLIC BIDDING PROCESS AND DECLARING AN EMERGENCY The Center Ridge Road Project will have streetscape improvement, signal upgrades on Center Ridge Road (Spencer Road to Pease Drive) and resurfacing on Center Ridge Road (Spencer Road to Wooster Road). Funding for the project includes: • Northeast Ohio Areawide Coordinating Agency (NOACA) is providing $450,000.00 in funding to the City of Rocky River to improve Center Ridge Road through the Congestion Mitigation Air Quality (CMAQ) grant. NOACA is also providing $369,650.00 in funding to the City of Rocky River through the Transportation for Livable Communities Implementation (TLCI) grant. • Ohio Department of Transportation (ODOT) will provide $1,232,000.00 in funding to the City of Rocky River and $288,000.00 to the City of Fairview Park through their Urban Paving Program for the resurfacing of Center Ridge Road. • The State of Ohio (State) will provide funding to the City of Rocky River through a State Capital Grant in the amount of $200,000.00. Rocky River and Fairview Park have decided that one community should award the contract for this project and make payments for all the improvements then invoice the cooperating municipality for the expenditures. Rocky River and the City desire to cooperate for the completion of the Project under the terms, conditions and provisions contained in the Agreement (Exhibit A).

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org Mannik & Smith Group, Inc shall provide engineering design services for the Project in accordance with their Consulting Agreement with the City of Rocky River. Rocky River shall bid and award the construction contract for the Project in accordance with Rocky River’s laws and State of Ohio Statute for competitive bidding. The Director of Public Service for Rocky River and the Service Director for Fairview Park shall approve the construction contract specifications prior to Rocky River advertising the contract. Rocky River require the construction contractor to name Fairview Park as an additional insured on any insurance required in the construction contract specifications. A Fixed Fee Agreement for Consulting Services was executed by Rocky River and American Structurepoint on May 13, 2024, for engineering and design services. Rocky River will pay one hundred percent (100%) of the Engineering Design Costs. Fairview Park shall pay its local share of the Construction, Construction Administration and Inspection costs for items constructed in Fairview Park in an amount estimated at two hundred twenty-five thousand six hundred seventy-nine dollars ($225,679.00). The actual expenditure will be determined based on final Construction, Construction Administration, and Inspection costs. Rocky River shall pay its local share of the Construction, Construction Administration and Inspection costs for items constructed in Rocky River. The current schedule, subject to change, for the Center Ridge Road Project is: • October 2025 - Bid opening • December 2025 - Award of the contract • March 2026 - Construction starts The City will not pay Rocky River until construction is completed. If either city determines that additional work is required that is unique to either Rocky River or Fairview Park, that city shall be responsible for one hundred percent (100%) of the costs of that additional work within their City. The City Administration respectfully requests passage of the proposed legislation as an emergency to allow for sufficient time for the engineer to prepare plans, bid, and construct the project in a timely manner. cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council Bryan Hitch, Service Director Kim Kerber, City Engineer

Ordinance 25-11 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-11 REQUESTED BY: BRYAN HITCH, SERVICE DIRECTOR SPONSORED BY: COUNCILWOMAN KING CO-SPONSORED BY: COUNCILMAN MINEK AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO ALLOCATE FUNDING IN SUPPORT OF THE EXISTING AGREEMENT WITH CUYAHOGA COUNTY DEPARTMENT OF PUBLIC WORKS FOR STORM AND SANITARY SEWER SERVICES AND DECLARING AN EMERGENCY WHEREAS, Ordinance 16-24A authorized an agreement with the Cuyahoga County Department of Public Works (CCDPW) to perform certain services relative to the City of Fairview Park’s sewer system; and WHEREAS, through this agreement, the CCDPW has cleaned and televised sanitary and storm sewers, assisted with sewer investigations and emergency repairs in the City of Fairview Park; and WHEREAS, funding in support of this sewer support work was included in the 2025 budget and the Mayor and Service Director request authorization to allocate funding in support of the existing Agreement with the CCDPW to perform additional storm and sanitary sewer cleaning, televising, emergency repairs and addition sewer work as necessary within the City of Fairview Park. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Director of Finance for the City of Fairview Park is hereby authorized to allocate funding in support of the existing agreement with CCDPW to perform storm and sanitary repairs or lining, sewer cleaning, televising and other sewer work as necessary in an amount not to exceed four hundred thousand dollars ($400,000.00). SECTION 2. That the storm and sanitary sewer work as provided by CCDPW shall be paid from the Sanitary Sewer Fund (Fund 510). SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

Ordinance 25-11 | Page 2 SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare; and in order to provide the community proper sewer services in a timely, efficient and economical means, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 02.17.25 APPROVED: 2nd reading: 3rd reading: __________________________________ Michael P. Kilbane, President of Council __________________________________ Bill Schneider, Mayor __________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Bryan Hitch, Service Director RE: Authorization Funding for Cuyahoga County Department Public Works DATE: February 17, 2025 The Service Director of the City of Fairview Park requests passage of the following Ordinance after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO ALLOCATE FUNDING IN SUPPORT OF THE EXISTING AGREEMENT WITH CUYAHOGA COUNTY DEPARTMENT OF PUBLIC WORKS FOR STORM AND SANITARY SEWER SERVICES AND DECLARING AN EMERGENCY The City of Fairview Park (“City”) has an agreement (Ordinance 16-24A) with Cuyahoga County Department of Public Works (CCDPW) to perform certain services relative to the City’s sewer system. Due to the Agreement, the CCDPW has cleaned and televised sanitary and storm sewers, assisted with sewer investigations and emergency repairs in the City. Funding for this sewer support work was included in the 2025 budget and the Mayor and the Service Director request authorization to allocate funding, not to exceed four hundred thousand dollars ($400,000.00), in support of the existing Agreement with the CCDPW to perform additional storm and sanitary sewer cleaning, televising, emergency repairs and addition sewer work as necessary within the City. The storm and sewer work as provided by CCDPW will be paid from the Sanitary Sewer Fund (Fund 510). Cc: Mayor Bill Schneider Jennifer Pae, Finance Director Liz L. Westbrooks, Clerk of Council

Ordinance 25-12 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-12 ORIGINATED BY: KEVIN BRIDEGUM, SERVICE SUPERVISOR & LAURA BRONDOS, SENIOR LIFE DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH NORTH COAST INTEGRATED TECHNOLOGIES, INC. FOR THE PURCHASE OF SECURITY CAMERAS AND EQUIPMENT BY THE SERVICE DEPARTMENT AND THE SENIOR LIFE OFFICE FOR THE PLACEMENT ON THE SENIOR CENTER AND DECLARING AN EMERGENCY WHEREAS, the Senior Life Office of the City of Fairview Park ("City") needs added and upgraded security cameras, the parking lot needs better camera coverage, and the Service Department areas need access points to be monitored; and WHEREAS, the security equipment available is similar to what is already installed within the Police Department, and will give the Police Department remote access without substantial electrical run additions; and WHEREAS, the security cameras and equipment are available for purchase from North Coast Integrated Technologies, Inc. at a price to not exceed seventeen thousand five hundred forty-eight dollars ($17,548.00). NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND THE STATE OF OHIO: SECTION 1. The Mayor is hereby authorized to enter into an agreement with North Coast Integrated Technologies, Inc. for the purchase of security equipment at a price to not exceed seventeen thousand five hundred forty-eight dollars ($17,548.00). SECTION 2. That said costs shall be paid from the Permanent Improvement Fund (Fund 260) in the amount of seventeen thousand five hundred forty-eight dollars ($17,548.00). SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that result in such formal action were in meetings open to the public in compliance with all legal requirements.

Ordinance 25-12 | Page 2 SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of public peace, health, safety and welfare; and for the further reason that grants funds must be expended in a timely manner; and provided it receives an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 02.17.25 APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

Estimate # Billing Address CITY of FAIRVIEW PARK 20777 Lorain Road Fairview Park OH 44126 United States Exhibit A Service Address CITY of FAIRVIEW PARK 20777 Lorain Road Fairview Park OH 44126 United States henry.chaski@fairviewpark.o.. henry.chaski@fairviewpark.o.. Charges Item Description 16 Channel NVR Axis ~ AXIS $2212 Recording Device indoor Cameras Outdoor Cameras AXIS p3737-PLE 1899.00 AXIS P4708 PLV PANoramin Camera - $1299.99 Axis Q1806-LE $1635.00 Axis !118018-LE - Long Range $2300.000 License Plate Software licenses Cable $450.00 Labor - $1500.00 Camera Install Camera programming Customer Training License Plate Setup Setup Monitor for Senior Center to view cameras Monitor Mount and KVM 12 Channels Cameras M4215-LV Cameras Cameras NCIT Labor Prewire NCIT Labor Misc Item Payments Date Type No payments Notes We propose to install the above Scope of work and Products If you provide your own Parts these labor rates will be 25% higher - Excluding TV's We charge for Travel to your Job Site - Hourly rate is estimated unless quote had project price Boas T INTEGRATED TECHNOLOGIES Send Payment To North Coast Integrated Technologies 26260 Center Ridge Road Westlake OH 44145 United States +14409305117 joe@nccsupport.com 27-0087185 Unit Cost Tax $3,200.00 v $470.00 v $7,313.00 vw $525.00 v $1,950.00 v $2,000.00 ¥ $625.00 v Sent On 10/07/24 Total $17,548.00 Payments $0.00 Balance $17,548.00 Quantity Line Total 1.0 $3,200.00 3.0 $1,410.00 1.0 $7,313.00 2.0 $1,050.00 1.0 $1,950.00 1.0 $2,000.00 1.0 $625.00 Subtotal $17,548.00 Tax $0.00 Total $17,548.00 Amount

All Parking, Ferry Fees and other extra expenses are not included Things that are not in the scope above in this quote are invoiced at $85.00 per hour for installation and $100.00 per hour programming All TV's the warranty is thru the manufacture not NCIT Terms Payment Schedule is 50 percent Down - 50 Percent upon Delivery Larger projects are Billed in 1/3's or Quarters Please fet us Know ASAP if this is invoicing with your builder - Very Important

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: Legislation-Security Equipment at the Senior Center and City Hall DATE: February 10, 2025 The Administration of the City of Fairview Park (“City”) requests passage of the following Ordinance after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH NORTH COAST INTEGRATED TECHNOLOGIES, INC. FOR THE PURCHASE OF SECURITY CAMERAS AND EQUIPMENT BY THE SERVICE DEPARTMENT AND THE SENIOR LIFE OFFICE FOR THE PLACEMENT ON THE SENIOR CENTER AND DECLARING AN EMERGENCY Ensuring the safety and security of the City’s employees, equipment, facilities, and visitors is vital for maintaining a secure work environment and protecting public spaces for our residents. Over the years, there have been several incidents where enhanced camera coverage could have improved investigations or deterred events altogether. This project will install three indoor cameras within the Senior Life Office and eight outdoor cameras around City Hall’s parking lot, covering all parking areas and the two public access points. These upgrades will enhance safety, strengthen surveillance efforts, aid in evidence collection, and help prevent or address incidents of injury and damage. Currently, the Senior Center is equipped with five cameras (three outside and two inside), but these are poorly positioned and inadequately maintained, offering minimal assistance to the Police Department for monitoring or investigating incidents. Over the past year, maintenance costs for the existing cameras have ranged from $544 to $568 per camera for replacements. The new cameras will provide superior image quality and enhanced accessibility, including remote zoom and focus, for both the Senior Life Office and the Police Department, at a cost of $470 per camera. Additionally, the installation of a monitor in the Senior Life Office reception area will improve visibility of both the front and rear entrances, which currently lack coverage. Beyond labor costs, the primary expenses of the project stem from the outdoor Axis brand cameras and the Axis brand recording device. The number of outdoor cameras will be increased to eight, with two equipped for 32x zoom and license plate recognition. The recording device includes twelve licenses and

offers six terabytes of storage capacity. Given that the current camera setup provides minimal support, these upgrades are essential. The Axis system is already in place within the Police Department and is trusted by other police departments, hospitals, and airports. Additionally, it comes with a five-year warranty, ensuring long-term reliability. Thank you for considering this legislation. Cc: Bill Schneider, Mayor A. Steven Dever, Law Director Jennifer Pae, Finance Director Liz Westbrooks, Clerk of Council Paul Shepard, Chief of Police Laura Brondos, Director Senior Life

Ordinance 25-13 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-13 REQUESTED BY: ANTHONY RAFFIN, FIRE CHIEF SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE TWELVE SETS OF CUSTOM TURNOUT GEAR FOR THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY WHEREAS, the Fairview Park Fire Department (“Department”) needs to replace the aging current Turnout Gear (“Gear”); and WHEREAS, the Gear is used in structural firefighting and is commonly referred to as bunker gear; and WHEREAS, the new Gear to be purchased from Phoenix Safety Outfitters will replace the Fire Department’s eleven to thirteen-year-old Gear; and WHEREAS, the purchase of the twelve (12) sets of Gear is the first of two purchases spread out over two years to ensure that all members are not out of compliance with the National Fire Protection Association (NFPA) guidelines and that all member safety is kept as a top priority. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. The Mayor is hereby authorized to purchase twelve sets of Turnout Gear (“Gear”) for the Fire Department from Phoenix Safety Outfitters to be paid from the EMS Collections Fund (Fund 781) in an amount not to exceed four thousand twenty-four dollars ($4,024.00) per set for a to total cost of forty-eight thousand two hundred eighty-eight dollars ($48,288.00). (Exhibit A) SECTION 2. The new Gear will be replacing eleven to thirteen (11-13) year old Gear which must be replaced to meet the standards set by the NFPA. (Exhibit B) SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of public peace, health, safety and welfare; and for the further reasons that this Gear is necessary for Fire Department personnel safety: and provided it receives an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law.

Ordinance 25-13 | Page 2 PASSED: 1st reading: 02.17.25 APPROVED: 2nd reading: 3rd reading: __________________________________ Michael P. Kilbane, President of Council __________________________________ Bill Schneider, Mayor __________________________________ Liz L. Westbrooks, Clerk of Council

SAFETY OUTFITTERS REMITTANCE ADDRESS PHOENIX Safety Outfitters P.O. Box 20445 Upper Arlington, OH 43220 Physical Address: PHOENIX Safety Outfitters 110 W Leffel Lane Springfield, Ohio 45506 (937) 324-2537 EIN: 41-2241348 JD WEINBERG FAIRVIEW PARK FD 20777 LORAIN ROAD FAIRVIEW PARK OHIO 44126 UNITED STATES Customer Phone: 440-333-1212 Customer Email: jdweinberg345@gmail.com Exhibit A Quotation: 258215 (DO NOT PAY FROM THIS DOCUMENT/S&H MAY NOT BE INCLUDED) Quotation Date: 02 Jan 2025 Shipping Method: Best Way Account Rep: Patrick Kelly Accounting Questions: cgrogan@phoenixoutfitters.com Accounting Phone: 614-203-0247 Sales Tax Registrations: Ohio (91-050790) indiana (0158424336) Michigan (41-2241348) JD WEINBERG FAIRVIEW PARK FD 20777 LORAIN ROAD FAIRVIEW PARK OHIO 44126 UNITED STATES Customer Phone: 440-333-1212 Customer Email: jdweinberg345@gmail.com Page 1

Item ID CUSTPO FAIRPD(CUY)- VFC FAIRPD(CUY)- VFP Item name Qty Item$ Customer Purchase Order Number: QUOTATION 1 $0.00 SET OF CUSTOM LION TURNOUT GEAR PER DEPARTMENT SPECIFICATIONS - PO6Q2269 THIS PREMIUM SET OF LION V-FORCE TURNOUT GEAR HAS MANY UPGRADES INCLUDING, BUT NOT LIMITED TO: > LION'S PATENTED ISODRY MOISTURE MANAGEMENT SYSTEM - KEEPS YOUR FIREFIGHTER’'S GEAR LIGHTER, DRIER AND SAFER > V-CUTS IN ELBOWS AND KNEES FOR ENHANCED MOVEMENT > RAGLAN SLEEVES > COMFORT COLLAR > ZIPPERED 5 INCH STORMFLAP - HOOK & D-RINGS EXTRA > ZIPPERED CUFFS & COLLAR > BI-SWING BACK > HANDWARMER POCKETS IN COAT > INTEGRATED COAT TAIL PANEL ON COAT > GLOVE HOLDER ON EACH SIDE OF COAT POCKETS > FF CHOICE OF WRISTLET > POCKET GRABBERS ON COAT AND PANT POCKETS > BELT LOOPS ON PANT > D-RING PANT CLOSURE > TAKE UP STRAPS ON COAT AND PANT > PADDING IN KNEES FOR INCREASED THERMAL PROTECTION & COMFORT > REINFORCED CUFFS AND KNEES > FF CHOICE OF V-BACK OR BOSTON LEATHER SUSPENDERS -MSRP: $7634 (WITHOUT OPTIONS) -SOURCEWELL & NPPGOV PRICING = $4962 > > > PHOENIX Price - Your Cost: $3925 < < < OPTIONS: > HOOK & D-RING CLOSURE + $25 > RADIO POCKET ON COAT = $40 > SPLIT BELLOW POCKET ON PANT + $30 PRICING GOOD THROUGH JANUARY 31, 2025 (5.5% INCREASE AFTER THIS) PHOENIX WILL SIZE YOUR PERSONNEL ON SITE USING ACTUAL SIZING SETS FREE SHIPPING ON LION TURNOUT GEAR PHOENIX SAFETY has been serving fire departments for over 30 years. We hope that we will have the opportunity and privilege to be able to serve the members of the Fairview Park FD! -PJK JANESVILLE V-FORCE COAT PER CUSTOMER SPECIFICATION /f PO6Q2269 1 $2275.00 Verified: [0824] Valid Thru: [013125] | Color: PER SPEC JANESVILLE V-FORCE BELT PANT PER CUSTOMER SPECIFICATION HPO6Q2269 1 $1650.00 Verified: [0824] Valid Thru: [013125] | Color: PER SPEC " CREE NFPA ESCAPE BELT BY FIRE INNOVATIONS - ITEM P1011-0027 4 $99.00 FRT-TBD SIZES AVAILABLE: 28-42 INCHES 42-52 INCHES 52-66 INCHES Freight FOB Mfg. to include Shipping, Handling TBDATOS // Reference Date Shipped in Header: Shipping 1 $0.00 on Escape Belts extra Subtotal Not rated @ 0% Extended $0.00 $2275.00 $1650.00 $99.00 $0.00 $4024.00 $0.00 WL OAM.OO Total $4024.00 we \ Q. Paid to date a sy SS Ob $0.00 Page 2

Exhibit B The 10-Year Rule June 7, 2016 Fire Apparatus & Emergency Equipment Staff SHARE TO: By Robert Tutterow EARLIER THIS YEAR, | ONCE AGAIN HAD THE OPPORTUNITY AND PRIVILEGE TO BE A PEER REVIEWER FOR FEMA ASSISTANCE TO FIREFIGHTERS GRANTS PROGRAM APPLICATIONS, A MOST FASCINATING PROCESS. It almost defies imagination-a couple hundred of your peers donating time to the federal government. The process sheds light on the needs of fire departments across the United States. And, there are a lot of fire departments in desperate need of funding to adequately and safely protect their community and their firefighters. Peer reviewers are not permitted to discuss particular applications for grants, but | will say that the National Fire Protection Association (NFPA) 10-year rule for the life of personal protective equipment (PPE) and other fire equipment was a common denominator in the majority of the applications | reviewed. NFPA 1851, Standard on Selection, Care and Maintenance of Protective Ensembles for Structural Fire Fighting ang ea Fire cna states ee all eneeribles eal siemenis : shall rorereniced over and over again in the grant applications. A bit of history. How did this 10-year rule come about? NFPA 1851, now in its third revision (2013), was first published in 2001. It was not until the second revision, 2008, that the 10-year rule was included. The substantiation was that there were far too many firefighters wearing PPE that was simply worn out and did not have near the protective properties for which it was designed and tested. The condition of PPE may be obvious or not obvious. For pants and coats, often the outer shell might look serviceable, but the thermal barrier or the moisture barrier (hidden behind the facecloth) might be totally destroyed. The debate among NFPA Technical Committee members about how to address this issue was very, very long and thorough. Some members thought it should be fewer than 10 years while others thought it should vary among the elements. For example, some thought helmets routinely outlast the other elements. As in any respectful debate (not like the ones in which politicians engage), a consensus compromise was reached at 10 years. TWO NFPA STANDARD REVISION CYCLES The underlying substantiation behind the 10-year rule is that it covers two revisions of NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting. \t is thought that after two revisions there are enough changes in the design and performance requirements to justify PPE replacement. Keep in mind that the requirement does not guarantee a 10-year life. Unfortunately, PPE does not have easily discernable criteria for replacement like the

wear-bars on automotive tires. | like to explain the criteria from a firefighter’s “career” perspective. By this, if a firefighter has a 30-year career (either volunteer or paid), then he will have gone through at least three sets of PPE. To me, this seems reasonable, even for rural volunteer firefighters if they have been actively training as they should. NFPA 1962 Many of the AFG grant applications were for fire hose. Although the NFPA does not have a requirement to retire fire hose after 10 years, there is a strong recommendation. NFPA 1962, Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances, for the first time in 2013 set requirements for replacement criteria of fire hose. Although there is no requirement to replace hose after a maximum of 10 years, there are strong recommendations for fire departments to adopt a 10-year rule. To underscore this importance, one can make an argument that fire hose is life safety equipment just like PPE. A handline is a lifeline and a source of protection during fire attack. Likewise, supply hose failure can easily endanger firefighters just as depleting the air in a self- contained breathing apparatus (SCBA) cylinder can. RESOURCE MANAGEMENT The biggest issue in complying with the 10-year requirements and recommendations is funding. How do you get it? The answers aren’t easy and vary from community to community. However, a few thoughts might be helpful. It is surprising how many fire departments lack a formal resource management program. Such a program should clearly outline replacement criteria for all fire department assets. The program should also be constantly communicated to the community-not through scare tactics but through professional business marketing practices. One particular method that might be effective is to show the cost per citizen over the life span of PPE, fire hose, or other assets in your resource management program. Good resource management is difficult and often not appreciated and supported. Having spent many years in resource management in both the private sector and a metro fire department, | know its challenges first-hand. I’ve benchmarked with many fire departments and have found good programs, bad programs, and nonexistent programs. That being said, benchmarking with other fire departments is an effective and inexpensive way to learn best practices in resource management. ROBERT TUTTEROW retired as safety coordinator for the Charlotte (NC) Fire Department and is a member of the Fire Apparatus & Emergency Equipment editorial advisory board. His 34-year career includes 10 as a volunteer. He has been very active in the National Fire Protection Association through service on the Fire Service Section Executive Board and technical committees involved with safety, apparatus, and personal protective equipment. He is a founding member and president of the Fire Industry Education Resource Organization (F.1.E.R.O.).

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Tony Raffin, Fire Chief RE: Authorization for the Purchase of Twelve Sets of Turnout Gear DATE: February 17, 2025 The Fire Chief of the City of Fairview Park requests passage of the following Ordinance after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE TWELVE SETS OF CUSTOM TURNOUT GEAR FOR THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY Turnout Gear is used in structural firefighting and is necessary for the safety of the firefighters. The Fire Department needs to replace twelve sets of the City’s existing 11-13-year-old Turnout Gear. The National Firefighters Protection Association (NFPA) recommends replacement of such equipment every 10 years. (Exhibit B) The twelve sets of Turnout Gear (“Gear”) for the Fire Department are available for purchase from Phoenix Safety Outfitters, a vendor that uses state bid pricing. The cost for the Turnout Gear will be paid from the EMS Collections Fund (Fund 781) in an amount not to exceed four thousand twenty-four dollars ($4,024.00) per set for a total cost of forty-eight thousand two hundred eighty- eight dollars ($48,288.00). (Exhibit A) Cc: Mayor Bill Schneider Jennifer Pae, Finance Director Liz L. Westbrooks, Clerk of Council

Ordinance 25-14 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-14 REQUESTED BY: ANTHONY RAFFIN, FIRE CHIEF SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE A FORD SUPER DUTY F- 350 XL VEHICLE THROUGH STATEWIDE FORD LINCOLN AND DECLARING AN EMERGENCY WHEREAS, the Fairview Park Fire Department (“Department”) needs to replace the current vehicle due to the ongoing use and the age of the vehicle; and WHEREAS, the new 2024 Ford Super Duty F-350 SRW XL (“Vehicle”) has a larger engine with better towing capacity which will improve the emergency response when the tech rescue trailer is required; and WHEREAS, the Vehicle has the capacity to carry more emergency tools and supplies that are not carried on the current vehicle: and WHEREAS, the City has entered into a purchase agreement with Statewide Ford Lincoln for a 2024 Ford Super Duty F-350 SRW XL which meets the demand for a Department vehicle. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. The Mayor is hereby authorized to enter into an agreement for the purchase of a 2024 Ford Super Duty F-350 SRW XL for the Fire Department from Statewide Ford Lincoln to be paid from the EMS Collections Fund (Fund 781) in an amount not to exceed sixty-six thousand two hundred fifty-one dollars ($66,251.00). SECTION 2. The new vehicle will be replacing a thirteen (13) year old vehicle which, due to the years of use, no longer functions to the capacity necessary for proper emergency response. The Fire Department will use the old vehicle as a reserve vehicle for non-emergency events including, but not limited to, hydrant service, inspections, fire prevention events (fireworks and the like), and potentially as a fire inspector vehicle. SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

Ordinance 25-14 | Page 2 SECTION 3. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of public peace, health, safety and welfare; and for the further reasons that this vehicle is necessary for the Fire Department's daily operations and the purchase price for said vehicle is only available for a limited time; and provided it receives an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 02.17.25 APPROVED: 2nd reading: 3rd reading: __________________________________ Michael P. Kilbane, President of Council __________________________________ Bill Schneider, Mayor __________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A 4/22/25, 11:51 AM sking 3.0 | Application Date/Time: 1/22/2025 11:51:53 AM Buyer: City Of Fairview Park, Fire Dept - ona | Cell Phone: (440) 356-4454 Salesperson: Michael Eisenhardt Address: 20777 Lorain Rd Fairview Park, OH 44126 2024 Ford Super Duty F-350 SRW XL 24B00707 Supercag — |S Poors VIN: 1FT8X3BA6REE04023 Odometer: 1 Color: Oxford White Body Type: Extended Cab Pickup MSRP/Retail $72,829.00 Selling Price $67,829.00 Rebate $2,000.00 Total Savings + Rebate $7,000.00 Government Fee $35.00 Proc/Doc Fee $387.00 Accessories 0,00 Service Contract 0.00 Total Taxes 0.00 Trade Allowance 0.00 Trade Payoff 0.00 Cash Down oo 00 = Amount Financed ($66,251.00) proved financing by a third party and is not guaranteed. Payment proposal is based upon the stated With Approved Credit, APR is an estimate, subject to ap lis an estimate and interest rate, a proposed 30 days to first payment, the listed items set forth above, and rounded to the nearest dollar. Payment proposa' may vary among lending institutions. The final terms of your financing may differ depending on the actual terms of the financial institution's acceptance and are negotiable. Rebates may be subject to qualifications as determined by Ford Motor Company. Tax rules may vary per State. Tax savings are an estimate dvice. Actual tax savings may vary. All listed additional products and/or ) are optional and not required for purchase. These products ij2e 262% Date based upon the county of residence of the customer and are not meant as tax a accessories (bed liners, vehicle service plans, maintenance plans, protection products, etc. have been added only after a discussion with the above signed customer Manager Signature https://vinsolutions.app.coxautoinc.com/vinconnect/#/CarDashboard/Desking/DeskingLoader.ashx WW

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Tony Raffin, Fire Chief RE: Authorization for the Purchase of a 2024 Ford Super Duty F-350 SRW XL DATE: February 17, 2025 The Fire Chief of the City of Fairview Park requests passage of the following Ordinance after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE A FORD SUPER DUTY F-350 XL VEHICLE THROUGH STATEWIDE FORD LINCOLN AND DECLARING AN EMERGENCY The Fairview Park Fire Department needs to replace the current vehicle due to the ongoing use and the age (13 years) of the current vehicle. The new 2024 Ford Super Duty F-350 SRW XL (“Vehicle”) has a larger engine with better towing capacity which will improve the emergency response when the tech rescue trailer is required. The Vehicle has the capacity to carry more emergency tools and supplies that are not carried on the current vehicle. The current vehicle will be used by the Fire Department as a reserve vehicle for non-emergency events including, but not limited to, hydrant service, inspections, fire prevention events (fireworks and the like), and potentially as a fire inspector vehicle. The City of Fairview Park has entered into a purchase agreement with Statewide Ford Lincoln for a 2024 Ford Super Duty F-350 SRW XL which meets the demand for a Fire Department vehicle. The funds to purchase the 2024 Ford Super Duty F-350 SRW XL for the Fire Department from Statewide Ford Lincoln will be paid from the EMS Collections Fund (Fund 781) in an amount not to exceed sixty-six thousand two hundred fifty-one dollars ($66,251.00). Cc: Mayor Bill Schneider Jennifer Pae, Finance Director Liz L. Westbrooks, Clerk of Council

Ordinance 25-08 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-08 REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE ACCEPTING THE 2025 NORTHEAST OHIO PUBLIC ENERGY COUNCIL ENERGIZED COMMUNITY GRANT TO PROVIDE FINANCIAL ASSISTANCE FOR ENERGY EFFICIENCY PROJECTS OR ENERGY INFRASTRUCTURE IMPROVEMENTS AND AUTHORIZING THE CITY ADMINISTRATION TO FILE ALL DOCUMENTS AND EXECUTE ALL AGREEMENTS NECESSARY TO RECEIVE ANY AWARDED GRANT FUNDS AND DECLARING AN EMERGENCY WHEREAS, the City of Fairview Park (“City”) is a member of the Northeast Ohio Public Energy Council (“NOPEC”) and is eligible for the 2025 NOPEC Energized Community Grant (“NEC Grant”), as provided for in the NEC Grant program guidelines; and WHEREAS, the City has been awarded forty-six thousand one hundred ninety-three dollars ($46,193.00) through the 2025 NEC Grant program to fund energy efficiency and/or energy infrastructure projects in the community; and WHEREAS, the City wishes to enter into a Grant Agreement with NOPEC in substantially the form presented to City Council to receive one or more NEC Grant(s); and WHEREAS, the NEC Grant Program covers one hundred percent (100%) of all project costs up to the amount awarded. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the City hereby accepts the 2025 NEC Grant award in the amount of forty-six thousand one hundred ninety-three dollars ($46,193.00) and extends its appreciation to NOPEC. SECTION 2. That the Mayor and City Administration are authorized to file all documents and execute all agreements necessary to accept the award of the 2025 NEC Grant and receive any grant funds and appropriate such funds solely for purposes described in this Ordinance. SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of public peace, health, safety and welfare; and provided it received an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law.

Ordinance 25-08 | Page 2 PASSED: 1st reading: 02.03.25 APPROVED: 2nd reading: 02.17.25 3rd reading: ____________________________________ Michael P. Kilbane, President of Council ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: 2025 NOPEC Energized Community Grant DATE: February 3, 2025 The Administration of the City of Fairview Park requests passage of the following legislation: AN ORDINANCE ACCEPTING THE 2025 NORTHEAST OHIO PUBLIC ENERGY COUNCIL ENERGIZED COMMUNITY GRANT TO PROVIDE FINANCIAL ASSISTANCE FOR ENERGY EFFICIENCY PROJECTS OR ENERGY INFRASTRUCTURE IMPROVEMENTS AND AUTHORIZING THE CITY ADMINISTRATION TO FILE ALL DOCUMENTS AND EXECUTE ALL AGREEMENTS NECESSARY TO RECEIVE ANY AWARDED GRANT FUNDS AND DECLARING AN EMERGENCY Established by the Northeast Ohio Public Energy Council (“NOPEC”), the primary goal of the Energized Community Grant (“NEC Grant”) is to provide grant funds to communities for the implementation of energy savings or energy infrastructure measures. NEC Grant funding has been successfully utilized in previous funding cycles. In 2018, funding was used to replace the Senior Center roof, and in 2019, funds were used towards the Police Department locker room renovation. The 2020 and 2021 funds were used for the design fees for the new Service Facility. NEC Grant funding will be used to continue the City’s efforts to reduce energy use and promote sustainability within the community. Legislation authorizing communities to accept NEC Grant funding is required by NOPEC. The City Administration respectfully requests passage of the above Ordinance to accept the above-described funding by the June 30, 2025 deadline. Cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Megan Otter, Assistant Development Director Liz Westbrooks, Clerk of Council

Ordinance 25-09 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO:. 25-09 ORIGINATED BY: BRYAN HITCH, SERVICE DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO FUND THE REPLACEMENT, UPDATE AND REPAIR OF THE TELEVISING EQUIPMENT IN THE FORD CUES CAMERA TRUCK FOR THE SERVICE DEPARTMENT AND DECLARING AN EMERGENCY WHERES, the City of Fairview Park (‘City”) needs to televise the sewers in the City to provide the necessary information to fix and maintain the City’s sewers; and WHEREAS, the Service Department purchased a used Ford Cues Camera Truck (“Truck”) from the City of North Olmsted knowing that the existing televising equipment on the Truck needs to be replaced or updated where appropriate. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to repair, replace or update where appropriate the televising equipment in the Truck so that the Service Department can televise the City’s sewer system in order to fix and maintain the City sewers. SECTION 2. That the price to repair, update and replace the televising equipment on the Truck is sixty-six thousand three hundred thirty-two dollars and twelve cents ($66,332.12) to be paid to The Safety Company LLC dba MTech from the Sanitary and Sewer Fund (Fund 510). (Exhibit “A”) SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that result in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of public peace, health, safety and welfare; and provided it receives an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law.

Ordinance 25-09 | Page 2 PASSED: 1st reading: 02.03.25 APPROVED: 2nd reading: 02.17.25 3rd reading: ____________________________________ Michael P. Kilbane, President of Council ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A iy The Safety Company LLC dba MTech 5642 Transportation Blvd U O t eC Garfield Heights OH 44125 agg 800.362.024 MTECH sales@mtechcompany.com #Q U 0007 1 5? 01/21/2025 Customer Information Customer: Fairview Park, City of Account #: 0H356441 Bill To Ship To Fairview Park, City of Fairview Park, City of 20777 Lorain Rd 20777 Lorain Rd Fariview Park OH 44126 Fairview Park OH 44126 United States United States 01 - UPS Grd Insrd - Collect- | Origin Prepay & Add UPS# 6X072W 228-WM360 $23,220.00 $23,220.00 TRANSPORTER ASSY,CPR,60 VOLT, BRASS 228-MZ350 $28,690.00 $28,690.00 CAMERA ASSY, M/C OZIII W/ LED & SONDE 228-WS112-2 $520.0239 $3,120.14 WHEEL, STEEL, 8", SINGLE PT, SPIKE 228-WM310 $1,589.1208 $1,589.12 Kit, Wheel, Rubber, 10-15in. Pipe, CPR & WTR3. 1 228-WM310-2 $2,937.9255 $2,937.93 KIT, WHEEL, STL, 10-15,CPR/WTR3/LM2 GR 1 228-WM312 $1,996.2447 $1,996.24 Tire Kit, Pneumatic, 12-15in. Pipe, CPR & WTR3. 1 228-WM317 $3,226.6162 $3,226.62 KIT,SPACER,6"-15"P, BRASS, CPR&WTR3 1 999-Handling Charge Cues $10.95 $10.95 Handling Charge Cues 1 999-Freight Ins Grd $0.00 $0.00 Freight Insured Ground - Is Additional 1 999-MISC. $0.00 $0.00 UNLIMITED TRAINING PROVIDED BY MTECH UO ATT ee QU0007152 1 1 1 1 228-WM308 $1,541.1156 $1,541.12 KIT, WHEEL, RUBBER,8",CPR/WTR3/LM2

ay The Safety Company LLC dba MTech 5642 Transportation Blvd U O i e Garfield Heights OH 44125 ae 800.362.024 MTECH sales@mtechcompany.com # Q U 0007 1 52 01/21/2025 Subtotal $66,332.12 Tax Total (0%) $0.00 $66,332.12 Customer is responsible to winterize/drain all water/air out all systems before leaving any vehicle on MTech's premises Note ° Mastercard, Visa, American Express accepted. Charges subject to a processing ee. « All returns subject to a 25% restocking fee and customer is responsible for all shipping charges. Signature UL — QU0007152

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Bryan Hitch, Service Director RE: Ordinance – Funding the Replacement/Update/Repair of Sewer Televising Equipment DATE: February 3, 2025 The Administration of the City of Fairview Park (“City”) requests passage of the following legislation: AN ORDINANCE AUTHORIZING THE MAYOR TO FUND THE REPLACEMENT, UPDATE AND REPAIR OF THE TELEVISING EQUIPMENT IN THE FORD CUES CAMERA TRUCK FOR THE SERVICE DEPARTMENT AND DECLARING AN EMERGENCY Televising the City of Fairview Park’s sewer system provides the necessary information to fix and maintain the City’s sewers. The goal is to clean and camera the whole city within three years. The Service Department purchased a used Ford Cues Camera Truck (“Truck”) from the City of North Olmsted approved by the Board of Control on Monday, January 27, 2025. The used Truck was checked out by City mechanics and then sent out to The Safety Company LLC dba MTech (“MTech”) for the televising equipment estimate. Both the City mechanic and M-tech feel that this is a good piece of equipment. The cost to repair, update and replace, where appropriate, the televising equipment on the Truck is sixty-six thousand three hundred thirty-two dollars and twelve cents ($66,332.12) to be paid to MTech from the Sanitary and Sewer Fund (Fund 510). The price includes unlimited training for Service Department personnel by MTech. There is a one-year warranty on all parts purchased from MTech. (Exhibit “A”) A new camera truck is approximately $380,000-$425,000 as opposed to this refurbished one for under $90,000 which includes the cost of the Truck and the new equipment.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org Currently, contractors, such as Cuyahoga County, are keeping the City on track for televising the sewers. With this new equipment and training, the Service Department personnel will be learning how to do this task properly. The goal is that 50% of the televising will be done by the Service Department in the future. The rough estimate for a contractor, such as the County, to televise the sewers is $2.00-$2.50 per foot or $380.00 an hour. This Truck will not replace all outside televising services, but will be used when there is a small job or straight-line camera work or a need to get a sewer looked at immediately. The savings from not having to always contract for this service justify the purchase of the equipment for the Truck. Thank you for considering this legislation. Cc: Bryan Hitch, Service Director Jennifer Pae, Finance Director/HR Manager A. Steven Dever, Law Director