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MONDAY, MARCH 10, 2025 COMMITTEE MEETING – 7:00 PM CITY HALL - COUNCIL CHAMBERS MEETING CALLED TO ORDER FINANCE Councilwoman King, Chair | Councilwoman Greenfield, Vice Chair ORD. 25-15 Agreement with RE Warner for City Hall Assessment LOCAL GOVERNMENT & COMMUNITY SERVICES Councilwoman Wering, Chair | Councilman Simmerly, Vice Chair Issue: FPCO 111.03- Council Rules BOARDS & COMMISSIONS REPORTS ROUNDTABLE Ordinance 25-15 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-15 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE ASSESSMENT OF THE FAIRVIEW PARK CITY HALL ADMINISTRATION BUILDING AND DECLARING AN EMERGENCY WHEREAS, the Fairview Park City Hall Administration Building is the home of the Administration and Service Department offices, the Building Department, the Finance Department, the Police Station, the Fire Station, and City Council Chambers; and WHEREAS, the City of Fairview Park (“City”) will work with R.E. Warner to evaluate the existing City Hall Administration Building (“Project”) in its current condition and create a programming document delineating the space planning requirements for the Project; and WHEREAS, R.E. Warner will provide a conditions assessment analysis of the existing Project by using existing assessments as a base and will fill in any voids or updates by doing further investigation; and WHEREAS, the R.E. Warner agreement (Exhibit A) also includes collecting programmatic information from employees about what is needed in a new space; and WHEREAS, R.E. Warner will develop a design based on the assessment and programming to redefine the space in the Project. The design will include a site plan for traffic flow and parking. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to enter into an agreement with R.E. Warner at a cost of eighty-six thousand dollars ($86,000.00) to be paid from the Capital Projects Fund (Fund 811). SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety and welfare; and for the further reason that R.E. Warner can begin the assessment, programming and design of the space in the Project; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. Ordinance 25-15 | Page 2 PASSED: 1st reading: 03.03.25 APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council Exhibit A RaW RE WARNER ENGINEERS | ARCHITECTS | SURVEYORS VIA--E-MAIL megan.otter @fairviewpark.org February 24, 2025 Ms. Megan Otter City of Fairview Park 20777 Lorain Road Fairview Park, Ohio 44126 Reference: City of Fairview Park City Hall Campus Improvement Project Professional Services Proposal No. P01325 Dear Ms. Otter: Thank you for the opportunity to submit our proposal for your City Hall Campus Improvement Project. R.E. Warner is dedicated to your operational success. Our team members have decades of experience developing facilities and infrastructure that are home to the essential products and services of the modern world, and we understand the critical nature of our clients’ operations. With that in mind, we provide an extensive range of services across engineering, architecture and surveying, and we are committed to working alongside your team to achieve your objectives. The team members reserved for your project offer invaluable experience, knowledge, and dedication to quality and service. We pride ourselves on being easy to work with and have been repeatedly told that our friendly, responsive, and collaborative nature sets us apart. Based on our meeting on Thursday, February 6, 2025, our understanding of the scope of this project is detailed below. 25000 Country Club Blvd., Ste. 340, North Olmsted, Ohio 44070 | P: 440.835.9400 | F: 440.835.9474 | rewarner.com __| | EW! | RE WARNER PROJECT OVERVIEW We understand your purpose and objectives to be to evaluate the existing City Hall building in its current condition and develop a space program for the Administration, Police and Fire Departments. This proposal also reflects the programming efforts associated with the departments currently housed in the City Hall complex. The purpose of this project, as we currently understand it, is to provide the City with a high-level existing conditions evaluation and programming of the current facilities. SCOPE OF WORK R.E. Warner intends to provide analysis of the existing building conditions assessment, as well as provide programming and design for the existing City Hall Building. With that goal in mind, a programming document delineating the space planning requirements for the City Hall administration, Fire and Police departments housed at this site will be created and used for the preliminary space planning and design. We understand the scope of the work to include: 1. Conditions Assessment Analysis a. Analysis of the City provided building assessments to review the current findings of the existing building. We will use the existing assessments as a base and fill in any voids or updates during our investigation. 2. Programming a. Collect programmatic information from all stakeholders. It will include the components that are currently needed in the new building. One option for the renovated City Hall will be developed. b. Attend one meeting to go over the preliminary programming and one meeting to review the final document with the city. 3. Design a. One space planning option for City Hall will be developed inclusive of the programming information to redefine the space. This will include relocation of HVAC equipment to the lower floor. b. One site plan option for areas of concern, traffic flow and parking. c. A high level design narrative will be prepared to reflect the MEP changes necessary to accommodate the proposed design options. We have broken the project down into major tasks. These tasks will become the cornerstone for planning, scheduling, monitoring and controlling the project. Presented below is our task plan: 1. Prepare a customized questionnaire for use during interviews with each of the departments housed at the City Hall Complex. 2. Attend an initial introduction meeting and walk-through at the existing facility site. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 2 of 6 | P01325.docx =\Vf | RE. WARNER 3. Conduct interviews with each department manager using our customized programming questionnaire. 4. Review and discuss the programming questionnaire with each department manager and leave a copy with them for data input. 5. Revisit with each department to confirm specific data gathered during the programming exercise. 6. Compile a consolidated programming document for the complex. 7. Perform quality assurance/quality control prior to issuing the final programming and conceptual design documents. 8. Attend meetings to go over the preliminary and final programming and options with the City of Fairview Park. DELIVERABLES 1. Prepare a review report of analysis of provided building assessments 2. Prepare three copies of Programming Documentation 3. Prepare one concept design of the building with relocated Departments indicated in the programming phase. One schematic architectural site plan indicating building locations and parking. Document files in AutoCAD format(.dwg) will be delivered to the City of Fairview Park upon completion of the project. These files are for your use and reference only. Because of potential data degradation and for record purposes, we will maintain an electronic copy of each document in portable document format (Adobe PDF) as the copy of record. Modification of the electronic media without our written permission is at the sole risk of the user. RESPONSIBILITIES OF CITY OF FAIRVIEW PARK AND/OR OTHERS 1. Designate a representative with the authority to receive information and transmit instructions. 2. Provide requirements for the project including objectives, constraints, design and construction standards and reference drawings. 3. Provide readily available information, pertinent to the project, upon which R.E. Warner may rely. This information will include reference drawings and space planning design standards for The City of Fairview Park. Arrange for safe, unrestricted access to the project site and various departments as required. Inform R.E. Warner of all known or suspected hazardous substances, materials or constituents that may be present at the job site. 6. Provide contact information for each department in order to complete the programming. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 3 of 6 | P01325.docx =\WV | RE. WARNER CLARIFICATIONS AND EXCEPTIONS (C&E) General C&E: 1. This proposal does not include any assessment of existing conditions. It is assumed that all conditions have been accurately represented in previous recent reports. 2. This proposal does not include any engineering, survey or minimal architectural design. No construction drawings, formal site layout drawings or technical specifications will be included. These are not required under this planning phase of your project, and therefore will not be included. The only drawings that will be developed are concept floor plans (one for each level) in the administration portion of the City Hall, Police and Fire Department Buildings, as well as a schematic site plan. The service complex will be as designed in REW project # 04023. The Senior Center building is not included in this programming exercise, although it is understood that the site around it may be impacted. 3. It has been assumed we will not need a survey for this phase of the project and it has not been included in this proposal. 4. It has been assumed that all meetings and communication can be completed via the meetings noted in the project scope. If additional weekly call-in meetings or travel for meetings is required, these services will be billed for travel and working time based on R.E. Warner’s standard rate sheet for the year the services were completed. 5. This proposal does not include construction administration tasks. Excluded construction administration task; bidding specifications (division one), front end (commercial) specifications, bid tabulations, recommendations of award, bidding support, RFI response, shop drawing review, permit submissions, construction management, field engineers and construction scheduling. If these services are requested, they can be supplied at an additional cost to this proposal. 6. Property research and title work have not been included in the cost of this proposal. 7. This proposal does not include any presentation drawings such as renderings, materials boards or 3D images. 8. Any excluded items listed above can be included as an amendment to this proposal. 9. This proposal includes iterations of design. In order to define scope and estimate time iterations of programming has been limited to two iterations. KEY PERSONNEL Mr. Ted Beltavski, PE will be the project officer. Ms. Char Ligo will serve as project manager. SCHEDULE A mutually agreeable schedule will be developed upon receipt of a signed contract. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 4 of 6 | P01325.docx == | RE. WARNER ENGINEERING COST Our services covered herein shall be provided for a lump sum amount of $86,000 as follows: Assessment Analysis: $14,000 Programming and Schematic Design: $72,000 METHOD OF PAYMENT Payment for our services will be monthly. Our invoices will be based upon our estimate of the proportion of the total services actually completed at the time of billing. TERMS AND CONDITIONS All services will be performed in accordance with the attached Standard Terms and Conditions. Authorization by the Client to proceed, whether oral, email or written, constitutes acceptance of the terms and conditions of this Agreement, without modification, addition or deletion. No waiver or modification of the terms and conditions set forth herein will be binding upon R.E. Warner unless made in writing and signed by the firm’s authorized representative. VALIDITY This proposal is valid for 30 calendar days. Acceptance at a later date will require confirmation or modification of schedule and costs. All work performed after December 31, 2025 is subject to 5% increase annually. CONFIDENTIALITY This proposal reflects our knowledge of your requirements and our unique approach to addressing those requirements. Since we do not receive a fee for this proposal, this document should be considered proprietary property of R.E. Warner and should not be disclosed in any way to other parties without the written consent of R.E. Warner. ACCEPTANCE If you find the proposal acceptable, please sign and return one copy of this agreement. This will serve as our formal authorization and agreement to provide these services. If you prefer to issue a purchase order, please send to ARReceipts@REWarner.com reference Proposal No. P01325. Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 5 of 6 | P01325.docx = RE WARNER We have created this proposal to meet the unique needs of you and your project. If you have any questions or would like to discuss any aspects of this proposal in further detail, please call me anytime at 440-865-5849 (cell). Sincerely, R.E. WARNER & ASSOCIATES, INC. Cue Char Ligo Senior Project Manager CPL/jis Enclosures: Standard Terms and Conditions R.E. WARNER & ASSOCIATES, INC. CITY OF FAIRVIEW PARK By —~ ‘ By Theodore A. Beltavski, PE Title President & Chief Executive Title Officer Date February 24, 2025 Date By Jennifer R. Kalin, RA, LEED AP Title Market Director — Commercial/Government Date February 24, 2025 enn nnn TE nnn a eae re nn nny gn InnRD npn EIRENE ERR ROSNER! Professional Services Proposal | February 24, 2025 For City of Fairview Park | City Hall Campus Improvement Project Page 6 of 6 | P01325.docx 1.1 1.2 2.1 2.2 R.E. WARNER & ASSOCIATES, INC. STANDARD TERMS AND CONDITIONS ACCEPTANCE Acceptance of the Proposal for Engineering Services (the “Proposal’) (whether by execution of formal acceptance or not) by CLIENT (as defined in the Proposal), or CLIENT’s notice to R.E. Warner & Associates, inc. ((CONSULTANT’), to commence with the work described in the Proposal shall evidence CLIENT'S acceptance of the Proposal and the standard terms and conditions contained herein (the “Terms and Conditions and, together with the Proposal, collectively referred to as the “Agreement’) No additions or modifications to any of the Terms and Conditions as they appear in the Agreement shall be binding upon the CONSULTANT unless they are agreed to in writing and signed by an officer of the CONSULTANT. INDEMNIFICATION Subject to the liability limitation provisions of section 5.11, and within the limits and conditions of the insurance stated under section 5.15, CONSULTANT shall indemnify and save CLIENT harmless from and against any loss, damage or liability arising from any negligent acts, errors or omissions by CONSULTANT, its agent or staff employed by it. CONSULTANT shall not be responsible for any loss, damage, or liability arising from any acts by CLIENT, its agents, staff, and other subconsultants or subcontractors employed by it. CLIENT shall indemnify CONSULTANT, its employees, agents, and subconsultants or subcontractors against any and all claims arising out of or in connection with (a) the negligent actions, omissions or willful misconduct of Client, (b) CONSULTANT'S design, if there has been a deviation from the design beyond the CONSULTANT'S control or CUENT’S failure to follow CONSULTANT'S recommendation and such deviation or failure caused such claims, (c) CLIENT’S breach of its warranties or obligations under this Agreement, or (d) or CONSULTANT'S performance of services under this Agreement; provided, however, that the foregoing indemnification shall not apply to the extent any damages are caused solely by the gross negligence or willful misconduct of CONSULTANT. PERIOD OF SERVICE CONSULTANT is not responsible for delays due to factors beyond CONSULTANT'S control. if CLIENT requests changes in the project, compensation for, and time of performance of, CONSULTANT'S services shall be adjusted appropriately as determined by CONSULTANT. OPINION OF PROBABLE COST Because CONSULTANT has no control over cost of labor, materials, equipment or services furnished by others, over contractors’ methods of determining prices, or over competitive bidding or market conditions, CONSULTANT'S opinions of probable construction cost will be made on the basis of CONSULTANT'S employees’ experience and qualifications and will represent their best judgment as experienced and qualified professionals, familiar with the construction industry. CONSULTANT does not guarantee that proposals, bids, or actual construction cost will not vary from its opinions of probable project cost. Page 1 of 2 5. 5.1 5.1.4 5.2 6.2.1 5.2.2 5.2.3 5.3 5.3.1 5.3.2 5.3.3 5.3.4 5.4 GENERAL Termination Either party may terminate obligation under this Agreement upon twenty (20) days’ written notice, after substantial default by other party through no fault of terminating party. CLIENT may terminate CONSULTANT'S obligation to provide further services upon twenty days’ written notice if project is cancelled. In the event of termination, progress payments due CONSULTANT for services rendered, plus unpaid reimbursable expenses and termination charge, shail constitute total compensation due. Reuse of Documents: Ownership All tangible items prepared by CONSULTANT, whether or not incorporated into any final work product, are instruments of service and CONSULTANT retains all copyrights therein. CLIENT may retain copies for reference, but reuse on another project without CONSULTANT'S written consent is prohibited. CLIENT shall indemnify CONSULTANT, its employees, agents, and subconsultants or subcontractors against claims resulting from such prohibited reuse. Said items are not intended to be suitable for completion of this project by others. Submittal or distribution of items in connection with the project is not publication in derogation of CONSULTANT'S rights. CONSULTANT'S analytic methods, instruments, techniques, management systems, protocols, procedures and know-how are proprietary and belong solely to CONSULTANT, whether or not developed, modified or amended in the course of CONSULTANT'S services to CLIENT. Payment CONSULTANT shall submit periodic statements for service rendered and reimbursable expenses incurred. CLIENT shall make prompt payments. if CLIENT fails to make payment within thirty (30) days after receipt of statement, interest at maximum legal rate or a rate of 18%, whichever is less, shall accrue, and in addition, CONSULTANT may, after giving seven (7) days’ written notice to CLIENT, suspend services until it has been paid in full all amounts due it. CLIENT has provided or shall provide for payment on account of any amounts withheld from payments to contractors. CONSULTANT'S compensation shall not be reduced on account of any amounts withheld from payments to contractors. Controlling Law: Jurisdiction: Venue This Agreement shall be governed by Ohio law. CLIENT hereby agrees that proper and exclusive venue for all litigation arising out of this Agreement lies in the Courts of Cuyahoga County, Ohio and CLIENT hereby agrees to adhere to and hereby submits to the personal jurisdiction of the Courts of Cuyahoga County, Ohio for ail litigation arising hereunder. April 23, 2010 5.5 5.5.1 5.5.2 5.5.3 5.6 5.7 5.8 5.9 5.10 5.11 §.12 5.13 Successors and Assigns The parties bind themselves, their successors, and legal representatives to the other party and to successors and legal representatives or such other party, in respect to all covenants and obligations of this Agreement. CLIENT shall not assign, sublet, or transfer any interest in agreement without written consent of the other. CONSULTANT may employ such independent consultants, associates, and subcontractors as it may deem appropriate. Nothing in the Agreement shall be construed to give any rights or benefits to anyone other than parties hereto. Accounting Records. Records of CONSULTANT'S personnel time, reimbursable expenses, and accounts between the parties shall be kept on generally-recognized accounting basis. Severability. If any provisions of this agreement shail be held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain valid and binding. Waiver. The failure of either party to insist upon a strict performance of any of the Agreement, terms, covenants and conditions hereof, the Agreement or any agreement executed in connection therewith, shall not be deemed a waiver of any rights or remedies that either party may have and shall not be deemed a waiver of any subsequent breach or default in any of such agreements, terms, covenants, or conditions. Responsibility. It is understood that in performing engineering services, CONSULTANT is not authorized to act as CLIENT'S agent in regard to contractual matters with others who may be involved in the project. Standard of Care. CONSULTANT'S services shall be performed in accordance with generally accepted principles and practices. In performing its professional services, CONSULTANT will use degree of care and skill ordinarily exercised under similar circumstances by members of its profession. EXCEPT FOR REPRESENTATIONS AND WARRANTIES SPECIFICALLY SET FORTH HEREIN, CONSULTANT HEREBY DISCLAIMS ALL OTHER REPRESENTATIONS AND WARRANTIES OF ANY KIND (WHETHER EXPRESS OR IMPLIED) IN CONNECTION WITH THE SERVICES TO BE PERFORMED HEREUNDER). Limits of Liability. CLIENT agrees to limit CONSULTANT'S liability to CLIENT and to all construction contractors and subcontractors on this project, due to CONSULTANT'S professional negligent acts, errors or omissions, shall be limited such that the total aggregate iiability of CONSULTANT to all those named shall not exceed $50,000 or ten percent (10%) of the final total of this Agreement, whichever is greater. Delays. Any delays in or failure of performance by either party under this Agreement, or any other agreement executed in connection therein, shall not constitute default hereunder or give rise to any claims for damages against said party if and to the extent caused by occurrences beyond the control of the party affected, including but not limited to, acts of governmental authority, acts of God, strikes, or other concerted acts of workmen, inability to procure materials or labor, fires, floods, explosions, riots, war, rebellion, and sabotage. Disclaimer: Asbestos. It is understood that the handling or removal of asbestos or asbestos products involves certain heaith risks which require specific safety measure. Page 2 of 2 5.14 5.15 5.16 5.17 5.18 5.19 CONSULTANT shall not be responsible for safety and safety measures on the job in connection with such handling and removal, including measures for the protection of employees of CLIENT, Contractors or Subcontractors, nor for the protection of the general public. Such responsibility for safety and safety measures is, and shall remain, that of Contractors and Subcontractors. Therefore, CLIENT agrees to indemnify, hold harmless and defend CONSULTANT and its employees from all claims, suits, damages or expenses, including but not limited to, fees and charges of attorneys and court arbitration costs, arising from or alleged to arise from exposure to or inhalation of asbestos or asbestos fibers. Disclaimer. Hazardous Substances. CLIENT agrees to indemnify, hold harmless and defend CONSULTANT and its employees from all claims, suits, damages or expenses, including but not limited to, fees and charges of attorneys and court and arbitration costs, arising out of or in any way connected with the presence, discharge, release or escape of contaminants of any kind, excepting only such liability as may arise out of the sole negligence of services under this Agreement. insurance CONSULTANT represents and warrants that CONSULTANT is and all agents, staff and consultants employed by CONSULTANT are protected by Workers’ Compensation insurance and has the following coverage under professional liability, general liability and property damage insurance policies: Professional Liability $1,000,000 annual aggregate General Liability $2,000,000 annual aggregate Comprehensive Automobile Liability $2,000,000 annual aggregate Certificates for all such policies of insurance shail be provided to CLIENT upon written request. Arbitration Any claim or controversy arising out of or relating to this Agreement or any other document executed in connection therein, or breach thereof, with the consent of both parties, shall be settled by arbitration in accordance with the rules then obtaining of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any Court having jurisdiction thereof. Any such arbitration shall take place in Cleveland, Ohio, or such other place as CONSULTANT may reasonably designate. Conflicting Terms. In the event of a conflict between the terms of this Agreement and the terms of any other agreement entered into by the parties in connection with the project, whether written or oral, the terms of this Agreement shall control. Entire Agreement. The Proposal and the Terms and Conditions embody the entire agreement between CONSULTANT and CLIENT in connection with the project. No prior or contemporaneous oral or written negotiations or understandings shall be of any force or effect with respect to this Agreement. Warranty as to Authority. CLIENT hereby represents and warrants that the execution of this Agreement is within the CLIENT’S powers, has been duly authorized by appropriate corporate action, and is not in contravention of CLIENT'S articles of incorporation, by-laws, regulations, close corporation agreement, or capital stock or any amendment therefore, and is not in contravention of any other agreement to which CLIENT is a party or by which it is bound. This warranty shall survive and continue after execution and delivery of this Agreement April 23, 2010 20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider ORIGINATED BY: Megan Otter, Assistant Development Director RE: R.E. Warner Agreement for City Hall Project DATE: March 3, 2025 The Administration of the City of Fairview Park (“City”) requests the following Ordinance to be passed after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE ASSESSMENT OF THE FAIRVIEW PARK CITY HALL ADMINISTRATION BUILDING AND DECLARING AN EMERGENCY The City of Fairview Park (“City”) will work with R.E. Warner to evaluate the existing City Hall Administration Building, home of the Administration and Service Department offices, the Building Department, the Finance Department, the Police Station, the Fire Station, and City Council Chambers (“Project”), in its current condition. The City signed an agreement with R.E. Warner to assist with the design of a new Service Facility following the approval of Ordinance 22-72. The City engaged R.E. Warner for support with the assessment, information gathering and redesign of space in the Project. The scope of work includes the following (Exhibit A): 1. Conditions assessment analysis of the Project by using existing assessments as a base and will fill in any voids or updates by doing further investigation. 2. Collecting programmatic information from employees about what is needed in a new building. 3. Develop a design based on the assessment and programming to define the space included in the Project. The design will include a site plan for traffic flow and parking. The estimated fee for costs is eighty-six thousand dollars ($86,000.00) to be paid from the Capital Projects Fund (Fund 811). The Project is part of a larger scale Campus Project including the Service Garage. The next steps for the Campus Project include: 1. The Service Garage detailed design plans, completed in 2024, will be sent to City Council for approval. 20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org 2. Once the City receives the Project detailed design plans, they will be sent to City Council for approval. 3. Construction of the Service Garage and the Project. The City Administration respectfully requests passage of the proposed legislation as an emergency to allow for sufficient time for R.E. Warner to do the scope of work in a timely manner. cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council Bryan Hitch, Service Director