Council Legislative Meeting Agenda | Fairview Park | Urbyn

Full Document

MONDAY, MAY 5, 2025 CAUCUS – 6:45 PM | COUNCIL MEETING - 7:00 PM COUNCIL CHAMBERS (CITY HALL) MEETING CALL TO ORDER | MOMENT OF SILENT PRAYER | PLEDGE OF ALLEGIANCE ROLL CALL WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS COMMITTEE REPORTS Local Government & Community Services – Councilwoman Wering, Chair | Councilman Simmerly, Vice Chair Finance – Councilwoman King, Chair | Councilwoman Greenfield, Vice Chair ~ LEGISLATIVE AGENDA ~ LEGISLATION ON FOR FIRST READING COUNCILWOMAN WERING ORD. 25-__ Amending Chapters 921 and 923 to Permit Alcohol in Bain Cabin COUNCILWOMAN KING ORD. 25-__ Agreement with Republic Services for Waste Collection and Recycling Services Option Years LEGISLATION ON FOR SECOND READING COUNCILWOMAN KING ORD. 25-24 Authorizing Expenditures for Tri-City Park Improvement Projects, Operations and Usage Fees AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE LEGISLATION UP FOR THIRD READING AND FINAL PASSAGE COUNCILWOMAN WERING ORD. 25-22 Amending Chapter 706 Hotel and Motel Tax COUNCILWOMAN KING ORD. 25-23 Authorizing Purchase Computer Equipment from Go2IT for City Departments LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS COUNCILMAN MINEK RES. 25-__ Resolution Honoring Kathy Yarian as Citizen of the Year Continued on next page 

REPORTS AND COMMUNICATIONS FROM MAYOR, DIRECTORS AND OTHER CITY OFFICIALS PUBLIC SESSION MISCELLANEOUS BUSINESS AND REPORTS FROM COUNCIL ADJOURNMENT

Ordinance 25-__ | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25- REQUESTED BY: KERRY KEMP, RECREATION DIRECTOR SPONSORED BY: COUNCILWOMAN WERING AN ORDINANCE AMENDING SECTIONS 921.03 (a)(3) AND 923.03(c) OF THE CODIFIED ORDINANCES OF THE CITY OF FAIRVIEW PARK TO PERMIT ALCOHOL IN BAIN CABIN AND DECLARING AN EMERGENCY WHEREAS, the Administration requests this Council to permit alcohol at Bain Cabin which requires amending the City of Fairview Park Codified Ordinances; and WHEREAS, Section 921.05 (a)(3) and Section 923.03(c) of the Codified Ordinances of the City of Fairview Park prohibit alcoholic beverages in Bain Cabin; and WHEREAS, the Administration desires to permit the consumption of alcohol in Bain Cabin when the Bain Cabin Reservation Rental Agreement is signed by the Renter and the Authorized City Employee. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1.That Section 921.05(a)(3) of the Codified Ordinances of the City of Fairview Park shall be and is hereby amended as follows: 921.05 PARK RULES; PENALTY. (a) The following park rules shall be observed by all users of the parks and shall be enforced by the Police Department: (3) Alcoholic beverages are prohibited in all parks except Bain Cabin when a Bain Cabin Reservation Rental Agreement has been signed by the Renter and the Authorized City Employee. SECTION 2. That Section 923.03(c) of the Codified Ordinances of the City of Fairview Park shall be and is hereby amended as follows: 923.03 RENTAL REGULATIONS. (c) Per Section 921.05(a)(3) of this Code, alcoholic beverages are prohibited in City parks except Bain Cabin when a Bain Cabin Reservation Rental Agreement has been signed by the Renter and the Authorized City Employee and violators of this prohibition shall be guilty of a minor misdemeanor.

Ordinance 25-__ | Page 2 SECTION 3. The Bain Cabin Reservation Rental Agreement (“Agreement”)includes general rules regulating the use of City of Fairview Park rental property and the rules for alcohol consumption at Bain Cabin, including rules for the necessary permit and insurance. The Agreement requires signatures form the renter and an authorized City employee. (Exhibit “A”) SECTION 4. The Codified Ordinances of the City of Fairview Park is hereby amended to permit the sale and consumption of alcohol in Bain Cabin provided that the Renter obtain the appropriate permit from the State of Ohio, Department of Commerce, Division of Liquor Control, comply with all legal requirements of said state permit, and that the Renter provide the proper liability insurance as required by the City and naming the City as an additional insured. SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety and welfare, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A Recreation Department " ATRVI The City of Fairview Park BAIN CABIN ‘ae Fairview Park, OH 44126 RESERVATION Ps o a (440) 356-4444 RENTAL AGREEMENT Name: Phone: Receipt No.: Address: Date: City: State: Zip: Fee: Facility: Bain Cabin Discount: Facility Hours: Tax: Reservation: Date Day. Time Total: $$$. Payment Method: Fee Details: Reservation Fee Balance: STATEMENT OF AGREEMENT MANAGEMENT RESERVES THE RIGHT TO CANCEL A RENTAL IF RENTAL POLICIES ARE VIOLATED. Rental Date: Rental Day: Time In: Time Out: *LOCAL RESIDENTS MAKING APPLICATION MUST BE IN ATTENDANCE FOR ALL RENTAL HOURS Contact Name: Contact Email: Contact Phone: Type of Event: Approx. # of Persons Attending: _ # of Banquet Tables: ___—~sCaterer:_ =Y_=sN yP -— $$ IP 8 q *The contact is the person who will be planning the event. Please inform contact of all rental rules. GENERALS RULES REGULATING THE USE OF CITY OF FAIRVIEW PARK ("CITY") RENTAL PROPERTY 1. The application fee paid at the time of completing rental application is NON-REFUNDABLE in accordance with the Fairview Park Municipal Code (FPMC) Section 923. . Non-refundable $100 deposit and completed Agreement must be returned within 10 days in order to reserve the facility. . Local residents applying for facility rental MUST be present during the hours rented. Smoking is strictly PROHIBITED. . Disorderly conduct, malicious destruction of property and rowdy behavior in or about the facility is hereby PROHIBITED. . Any individual or group applying to use City facilities must provide truthful and accurate information. Failure to do so is considered a misdemeanor and is punishable under FPMC Section 923. 7. Violations of theses rules and regulations may result in a fine. Each day a violation continues will be treated as a separate offense. 8. Renters must clean up and vacate the building by the time stated on the contract. 9. The group or individual holding a permit may cancel it by providing written notice to the Recreation Director at least thirty (30) days in advance of the date of the event. Failure to do so will result in forfeiture of the full rental fee. This includes requests to postpone rental dates. 10. The facility may not be used for for-profit sales or admission charges unless the organization, group or individual qualifies as a non-profit. 11. Furnishings and equipment are for on-site use only and to be used for the purpose intended and may not be removed from the building. 12. Decorations are allowed in or about the building, but tape, tacks or staples or open flames are prohibited. The use of confetti, glitter, rice feathers and silly string is also prohibited. Use of these items will result in an automatic $100 cleaning fee, charged to the credit card on file. Bounce houses and outdoor grills are prohibited. 13, Any furniture or equipment furnished by the renter must be removed the same day. Any malfunction of City equipment must be reported to the custodian immediately. 14. Renters using the kitchen are responsible for proper equipment use and thorough cleanup. Youth ages 15 and under are not permitted in the kitchen. Youth ages 16-18 must be accompanied by an adult to be in the kitchen.

16. The City will provide the set-up and take-down of tables and chairs. 17. Renters must be at least 21 years old. Minors may not rent City facilities. 18. Bain Cabin has a maximum capacity of 80 people. 19. The balcony, basement, and employee areas of Bain Cabin are off-limits and not included in the rental. 20. Any damages incurred will be charged to the credit card on file. RULES FOR ALCOHOL 1. Alcohol consumption is limited to Bain Cabin only, in compliance with State of Ohio liquor laws. 2. Ifliquor is sold (either directly or included in ticket costs): A. A liquor permit from the State of Ohio is required. This is the responsibility of the renter (if no concessionaire is involved). Renters must contact 614-644-3155 to obtain the permit application. B. Once liquor permit is secured, the renter must obtain liquor liability insurance with a minimum limit of $1,000,000, naming the City of Fairview Park as the additional insured. Proof of coverage must be submitted 30 days prior to the event. C. A least one Fairview Park police officer must be present at the event. Additional security may be required based on guest count. Officers must remain for at least 30 minutes after the event ends. Security is billed at $50 per hour with a 4 hour minimum. Contact the Rental Coordinator for police scheduling. 3. Ifalcohol is served (not sold): A. Special event insurance with host liquor liability must be provided, typically through a homeowner's policy. The City of Fairview Park must be added as an additional insured for $1,000,000 for the day of the event. Insurance must name "The City of Fairview Park", (not “The Fairview Park Bain Cabin"), and use the address 21077 North Park Drive Fairview Park, OH 44126. Proof of insurance is due 30 days before event. B. The City of Fairview Park requires police presence at any event where alcohol is served. See item 2C above. 4. The individual signing the agreement is responsible for ensuring that minors (under 21 years of age) are not served alcohol. . Alcohol may not be taken outside of Bain Cabin. 6. If any of the above requirements are not met, alcohol will not be permitted at the event. wn Renter assumes full responsibility for guests and their adherence to building and park rules. Renter waives the right to sue and agrees to hold harmless the City of Fairview Park for and from any claim arising out of any injury on City of Fairview Park property. The consideration of this release is the benefit of unsupervised use of Bain Cabin, which consideration the renter deems to be sufficient in granting this release. Credit Card Number (for security damages) Expiration Date I HEREBY CERTIFY THAT I HAVE READ AND FULLY UNDERSTAND THE ABOVE RULES AND REGULATIONS AND WILL ASSURE STRICT COMPLIANCE WITH SAME. Renter Name (please print or type): Renter Signature: Date: FEEET LEER ERE EEEEL EE EEE EEE EE EEEEL EEE TERETE TPT EE EET EEE TEEPE ETEEETEPET TEEPE ET EPS EE Ett Permission is hereby granted to the above named applicant for the use of the requested facility on date and time indicated. Authorized City Employee: Date:

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Kerry Kemp, Recreation Director RE: Ordinance to Amend C.O. 921.03(a)(3) and 923.03(c) to permit alcohol in Bain Cabin DATE: May 5, 2025 The Administration of the City of Fairview Park (“City”) requests passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE AMENDING SECTIONS 921.03 (a)(3) AND 923.03(c) OF THE CODIFIED ORDINANCES OF THE CITY OF FAIRVIEW PARK TO PERMIT ALCOHOL IN BAIN CABIN AND DECLARING AN EMERGENCY The reasons for this request include but are not limited to: • The City would be better suited to protect this important and historical asset by requiring security and insurance for those renters that serve alcohol. • The facility would have a greater appeal to attract events that provide additional revenue opportunities to the City. • The City would be better positioned to hold renters accountable as the signed contract will outline the process for the city to recoup any expenses related to damages incurred during the related event. • There are not any deed restrictions prohibiting the use of alcohol at Bain Cabin. • For any event that alcohol is served, a police presence will be required. The Bain Cabin Reservation Rental Agreement is required for renting Bain Cabin. Rules for alcohol use in Bain Cabin are included in the Bain Cabin Reservation Rental Agreement. (Exhibit A) Thank you for considering this legislation. cc: Mayor Bill Schneider A. Steve Dever, Law Director Liz Westbrooks, Clerk of Council Paul Shepard, Chief of Police Mary Long, Deputy Director

Ordinance 25-__ | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25- REQUESTED BY: BRYAN HITCH, SERVICE DIRECTOR SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE ADMINISTRATION TO EXECUTE A MUTUAL AGREEMENT FOR OPTION YEARS 1 AND 2 OF THE CONTRACT WITH BROWNING-FERRIS INDUSTRIES OF OHIO, INC., DBA REPUBLIC SERVICES OF ELYRIA FOR RESIDENTIAL SOLID WASTE COLLECTION, DISPOSAL AND RECYCLING SERVICES AND DECLARING AN EMERGENCY WHEREAS, the City of Fairview Park (“City”) provides solid waste collection, disposal and recycling services for residents; and WHEREAS, Ohio Revised Code Section 9.48 which permits a political subdivision to participate in a contract that another political subdivision has competitively bid for the “acquisition of equipment, materials, supplies or services”; and WHEREAS, Ordinance 22-19 passed on May 3, 2022, authorized the Administration to enter into a contract with Browning-Ferris Industries of Ohio, dba Republic Services of Elyria (“Republic Services”) for residential solid waste collection, disposal and recycling services on the terms and conditions contained in the contract entered into by Republic Services and the City of Parma Heights; and WHEREAS, the City of Parma Heights enter into a Mutual Agreement for Options Years 1 & 2 of Residential Solid Waste Collection, Disposal, and Recycling Service with Republic Services which include updated rates for Option Year 1 and Option Year 2 on December 10, 2024; and WHEREAS, the Council authorizes the Administration to exercise Options Years 1 & 2 of the contract with Republic Services and authorizes the Administration to execute a Mutual Agreement to exercise the Option Years. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Administration is hereby authorized to execute a Mutual Agreement for Option Years One and Two to the contract with Republic Services for residential solid waste collection, disposal, and recycling services from Option Year 1 (July 1, 2025-June 30, 2026) and Option Year 2 (July 1, 2026-June 30, 2027). (Exhibit “A”) SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

Ordinance 25-__ | Page 2 SECTION 3. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety and welfare, and for the further reason that it is necessary to exercise Option Years 1 & 2 to avoid a disruption in public service; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A MUTUAL AGREEMENT FOR OPTION YEARS 1 & 2 OF RESIDENTIAL SOLID WASTE COLLECTION, DISPOSAL, AND RECYCLING SERVICES This Mutual Agreement for Option Years 1 & 2 for Residential Solid Waste Collection, Disposal, and Recycling Services (this “Mutual Agreement for Option”) is made and entered into effective , 2025 (the “Option Effective Date”) by and between Browning Ferris Industries of Ohio, Inc, dba Republic Services of Elyria (“Contractor”), and the City of Fairview Park, Ohio (“City”) (referred herein as a “Party”, and collectively as the “Parties”.) RECITALS A. Contractor was the successful bidder and was awarded the contract based on the Parma Heights, Ohio’s waste collection bid process for same services. Parma Heights Bid Forms set forth pricing for a base three (3) year term of service (2022-2024) followed by Option Year 1 (2025) and Option Year 2 (2026). Ohio Revised Code Section 9.48 permits a political subdivision to participate in a contract that another political subdivision has competitively bid. Parma Heights approved the City of Fairview Park to “piggyback” or join in these terms and conditions B. Contractor and City entered into a certain Agreement for Residential Solid Waste Collection, Disposal, and Recycling Services dated July 1, 2022 along with applicable exhibits and amendments, (collectively with all documents the “Agreement’). C. Contractor and City entered into an amendment for same services dated April 8, 2024. D. City and Contractor now desire to document its mutual agreement to exercise Option Year 1 (2025) and Option Year 2 (2026), and to make certain changes to the Agreement to accommodate such exercise of those options, as more fully set forth below. These changes have also been previously approved with the City of Parma Heights. AGREEMENT Now therefore, for good and valuable consideration the receipt and sufficiency of which the parties acknowledge, including but not limited to the mutual and dependent promises contained herein, the parties agree as follows: 1, Services. The Parties agree that effective July 1, 2025, the Contractor shall provide services consistent with the services outlined in the Agreement for Residential Solid Waste Collection, Disposal, and Recycling Services dated July 1, 2022, and as amended on April 8, 2024: 2. Term. The Parties mutually agree to the extension of services pursuant to the Agreement into Option Year 1 (2025) and into Option Year 2 (2026) subject to and governed by the following rates. 1

All-inclusive pricing for a 3- year contract term with two one-year renewal options For Solid Waste and Recycling collection, Solid Waste disposal and Recycling Processing services, includes weekly Bulky Waste collection. Option Year 1 2025 $ 18.85 Option year 2 2026 $20.00 Yard Waste Collection - pricing for a 3-year contract term with two one-year renewal options For seasonal collection of Yard Waste from April through November and first two weeks of January and to deliver the Yard Waste to a Compost Facility. Per Residential Unit, per month Per Residential Unit, per month Per Residential Unit, per month bid price bid price bid price Option year 1 2025 - Subject to First Amendment dated April 8, 2024, Ordinance 24-18 Option year 2 2026 - Subject to First Amendment dated April 8, 2024, Ordinance 24-18 Total pricing for a 3-year contract term with two one-year renewal options For Solid Waste and Recycling collection, Solid Waste disposal and Recycling Processing services, includes Yard Waste and weekly Bulky Waste collection. Option year 1 2025 $18.85 Option year 2 2026 $20.00 3. Capitalized Terms. The Parties agree that capitalized terms not otherwise defined in this Mutual Agreement for Option shall have the meaning set forth in the Agreement. 4, Continuing Effect. Except as specifically amended by this Mutual Agreement for Option, all other terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict in meaning between the Agreement and this Mutual Agreement for Option, this Mutual Agreement for Option shall prevail. 5. Counterparts. This Mutual Agreement for Option may be executed in one or more counterparts, — each of which shall be deemed an original and all of which combined shall constitute one and the same instrument. Facsimile and/or electronic copies of the Parties’ signatures shall be valid and treated the same as original signatures. IN WITNESS WHEREOF, the Parties have entered into this Mutual Agreement for Option to be effective as of the Mutual Agreement for Option Effective Date. Browning Ferris Industries of Ohio, Inc. dba Republic Services of Elyria City of Fairview Park, Ohio By:__( Nae Aitinair By: Name:__Chase Ritenauer Name: Title: General Manager Title: Date: 3/21/2025 Date:

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Bryan Hitch, Service Director RE: Ordinance-Authorizing Mutual Agreement for Options 1 and 2 of the Contract with Republic Services DATE: May 5, 2025 The Administration of the City of Fairview Park (“City”) requests passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE ADMINSTRATION TO EXECUTE A MUTUAL AGREEMENT FOR OPTIONS 1 AND 2 OF THE CONTRACT WITH BROWNING-FERRIS INDUSTRIES OF OHIO, INC., DBA REPUBLIC SERVICES OF ELYRIA FOR RESIDENTIAL SOLID WASTE COLLECTION, DISPOSAL AND RECYCLING SERVICES AND DECLARING AN EMERGENCY The current contract between the City of Fairview Park and Republic Services was based on the terms and conditions contained in the contract between the City of Parma Heights and Republic Services. (Ord. 22-19) The contract is for a three (3) year period, and after said three (3) year period, an option to renew a mutually agreed upon contract for Option Year 1 and Option Year 2. The current contract between the City and Republic Services will expire on June 30, 2025. Due to changes in the world economy, post covid price increases to labor and materials, as well as local market adjustments, the figures as drafted in the 2022 Agreement for cost projections in 2025 and 2026 were not approved by Republic Services. Republic Services communicated that information to Parma Heights and Parma Heights expressed interest in extending their contract. Negotiations were had with Parma Heights and Republic Services and the rate adjustment were mutually agreed to by both parties. The rate change for Option Year 1 went from $18.30 to $18.85 per residential unit, per month. The rate changes for Option Year 2 went from $18.85 to $20.00 per residential unit, per month. Because the City of Fairview Park is a participant in the contract with Republic Services and Parma Heights, the rate adjustment applies to the City of Fairview Park.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org The Administration requests passage of this Ordinance to include Option Years 1 and 2 for residential solid waste collection, disposal and recycling services which would extend the services through June 30, 2027. Thank you for considering this legislation. cc: Mayor Bill Schneider A. Steve Dever, Law Director Liz Westbrooks, Clerk of Council Jennifer Pae, Finance Director/HR Manager

Ordinance 25-24 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-24 REQUESTED BY: KERRY KEMP, DIRECTOR OF RECREATION SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE EXPENDITURE OF FIFTY-FIVE THOUSAND DOLLARS ($55,000.00) TO THE CITY OF ROCKY RIVER FOR CAPITAL IMPROVEMENT PROJECTS AND THE ANNUAL OPERATIONAL COSTS AND USAGE FEE FOR TRI-CITY PARK AND DECLARING AN EMERGENCY WHEREAS, pursuant to the Agreement for the Establishment of the Tri-City Council of Governments, executed May 31, 1972, the Cities of Fairview Park, Rocky River, and Westlake jointly own, operate, and maintain Tri-City Park; and WHEREAS, the 2025 Capital Improvement Project at Tri-City Park is repaving four (4) of the tennis courts; and WHEREAS, the City of Fairview Park is responsible for contributing to the shared park operation costs for utilities and usage fees. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND THE STATE OF OHIO: SECTION 1. That the City of Fairview Park is hereby authorized to pay the City of Rocky River for its share of the cost of repaving four (4) of the tennis courts and the annual operational costs and usage fees for Tri-City Park. SECTION 2. The City of Fairview Park’s share of the cost for the repaving of the four (4) tennis courts is fifty-one thousand two hundred sixty-seven dollars ($51,267.00). SECTION 3. The City of Fairview Park’s share of the cost for the operations and usage fees for Tri-City Park is three thousand seven hundred thirty-three dollars ($3,733.00). SECTION 4. That said costs totaling fifty-five thousand dollars ($55,000.00) shall be paid from the Recreation Fund (Fund 230). SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that result in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of public peace, health, safety and welfare; and provided it receives an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law.

Ordinance 25-24 | Page 2 PASSED: 1st reading: 04.21.25 APPROVED: 2nd reading: 3rd reading: Michael P. Kilbane, President of Council Bill Schneider, Mayor Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Kerry Kemp, Recreation Director RE: Ordinance – Authorizing Tri-City Park Expenditures DATE: April 21, 2025 The Administration of the City of Fairview Park (“City”) requests passage of the following Ordinance after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE EXPENDITURE OF FIFTY-FIVE THOUSAND DOLLARS ($55,000.00) TO THE CITY OF ROCKY RIVER FOR CAPITAL IMPROVEMENT PROJECTS AND THE ANNUAL OPERATIONAL COSTS AND USAGE FEE FOR TRI-CITY PARK AND DECLARING AN EMERGENCY The Cities of Fairview Park, Rocky River, and Westlake jointly own, operate, and maintain Tri- City Park. Each city funds a portion of the cost of Capital Improvement Projects and their cost of the annual operation and usage fees. The Administration request the Council to pass the Tri-City Park Appropriations to be paid to the City of Rocky River. The reasons for this request include but are not limited to: • The 2025 Capital Improvement Project for Tri-City Park is the pavement of tennis courts 1-4. The City of Fairview Park’s cost for the project is $51,267.00 • The City of Fairview Park’s share for park operations and usage fees for 2025 is $3,733.00. • The total appropriation for Tri-City Park to be paid to the City of Rocky River is $55,000.00 payable from the Recreation Fund (Fund 230). The passage of the Tri-City Park Appropriations will assist in completing the capital project in a timely manner and will fulfill our Tri-City Park/COG obligation. Cc: Mayor Bill Schneider Jennifer Pae, Finance Director/HR Manager A. Steven Dever, Law Director

Ordinance 25-22 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-22 REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN WERING AN ORDINANCE AMENDING SECTION 706.01, SECTION 706.02 (a), SECTION 706.02 (b), AND SECTION 706.13 OF CHAPTER 706, ENTITLED "HOTEL AND MOTEL TAX" OF THE CODIFIED ORDINANCES OF THE CITY OF FAIRVIEW PARK AND DECLARING AN EMERGENCY WHEREAS, Chapter 5739 of the Ohio Revised Code grants municipal corporations the authority to levy lodging excise taxes; and WHEREAS, the City of Fairview Park, Ohio (“City”) enacted Fairview Park Codified Ordinance Chapter 706, entitled "Hotel and Motel Tax," to implement a lodging excise tax on persons engaged in the business of owning, operating, or managing a hotel equal to three percent (3.00%) of the transactions by which hotel accommodations are furnished to transient guests; and WHEREAS, Fairview Park Codified Ordinance Chapter 706, entitled "Hotel and Motel Tax," implements a lodging excise tax on "hotels," which are defined as places where sleeping accommodations are offered to guests in which five or more rooms are used for the accommodation of such guests; and WHEREAS, Ohio Revised Code Section 5739.0l(M) defines "hotel" as "every establishment kept, used, maintained, advertised or held out to the public to be a place where sleeping accommodations are offered to guests, in which five or more rooms are used for the accommodations of such guests, whether the rooms are in one or several structures ... "; and WHEREAS, Ohio Revised Code Section 5739.091, allows municipal corporations to define "hotel" to include "establishments in which fewer than five rooms are used for the accommodations of guests" for the purpose of levying a lodging excise tax; and WHEREAS, City Council has determined that it wishes to levy a lodging excise tax in the amount of three percent (3.00%) on establishments at which fewer than five rooms are used for the accommodation of guests, defined as "short-term rentals"; and WHEREAS, City Council has determined that it would be in the best interest of the City to amend Section 706.01, Section 706.02 (a), Section 706.02 (b), and Section 706.13 of Chapter 706 entitled “Hotel and Motel Tax” of the Codified Ordinances of the City in order to levy a lodging excise tax of three percent (3.00%) on hotels and short-term rentals, in order to provide additional funds to the City. (Exhibit “A”) NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO:

Ordinance 25-22 | Page 2 SECTION 1: That Section 706.01 of the Codified Ordinance of the City of Fairview Park, Ohio, entitled "DEFINITIONS" is hereby amended as follows: (d) “Short-term rental” means any establishment offering less than five rooms for the accommodation of guests, which is rented for a fee for less than thirty (30) consecutive days and not less than twenty-four (24) hours, whether such rooms are in one or several structures. SECTION 2: That Section 706.02 of the Codified Ordinance of the City of Fairview Park, Ohio, entitled " IMPOSITION OF TAX; EXEMPTION " is hereby amended as follows: (a) For the purpose of providing revenue with which to meet the needs of the City for use exclusively by the Fairview Park Police Department only an excise tax is hereby levied when lodging in a hotel, motel, or motor inn, or short-term rental is to be furnished to transient guests. Such excise tax to become effective July 1, 1999. (c) For the proper administration of this chapter and to prevent evasion of the tax, it is presumed that all lodging furnished by the hotels, motels, and motor inns and short-term rentals in this City is to be transient guests and is subject to the tax until the contrary is established. SECTION 3: That Section 706.13 of the Codified Ordinance of the City of Fairview Park, Ohio, entitled "INTENT" is hereby amended as follows: 706.13 INTENT. It is the intent of the City to levy the excise tax of three percent (3%) on transactions by which lodging is or is to be furnished by a hotel, motel, or motor inn, or short-term rental to transient guest or guests as referred to and authorized by Ohio R.C. 5739.08 and Ohio R.C. 5739.091. Accordingly, this chapter shall be construed to effectuate that purpose and so as to be consistent with any requirement of law, compliance with which is a prerequisite to the validity of the tax intended to be levied hereby.” (Ord. 98-48. Passed 10-5-98.) PASSED: 1st reading: 04.07.25 APPROVED: 2nd reading: 04.21.25 3rd reading: _________________________________ Michael P. Kilbane, President of Council _________________________________ Bill Schneider, Mayor _________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A CHAPTER 706 HOTEL AND MOTEL TAX 706.01 DEFINITIONS. As used in this chapter: (a) “Hotel and Motel and Motor Inn” means every establishment kept, used, maintained, advertised, or held out to the public to be a place where sleeping accommodations are offered to guests, in which five or more rooms are used for the accommodations of such guests, whether such rooms are in one or several structures. (b) “Transient Guest” means natural persons who physically occupy a room or rooms for sleeping accommodations for less than thirty days. (c) “Vendor” means the person who is the owner or operator of the hotel and who furnishes the lodging. (d) “Short-term rental” means any establishment offering less than five rooms for the accommodation of guests, which is rented for a fee for less than thirty (30) consecutive days and not less than twenty-four (24) hours, whether such rooms are in one or several structures. (Ord. 98-48. Passed 10-5-98.) 706.02 IMPOSITION OF TAX; EXEMPTION. (a) For the purpose of providing revenue with which to meet the needs of the City for use exclusively by the Fairview Park Police Department only an excise tax is hereby levied when lodging in a hotel, motel, or motor inn, or short-term rental is to be furnished to transient guests. Such excise tax to become effective July 1, 1999. (b) The tax is three percent (3%) of the amount to be paid by, or on behalf of, the transient guest for the lodging. The tax applies and is collectable at the time of the lodging is furnished, regardless of the time when the amount paid for lodging is paid. The tax does not apply to lodging furnished to the State or any of its political subdivisions. (c) For the proper administration of this chapter and to prevent evasion of the tax, it is presumed that all lodging furnished by the hotels, motels, and motor inns and short-term rentals in this City is to be transient guests and is subject to the tax until the contrary is established. (Ord. 98-76. Passed 12-7-98.) 706.13 INTENT. It is the intent of the City to levy the excise tax of three percent (3%) on transactions by which lodging is to be furnished by a hotel, motel, or motor inn, or short-term rental is to transient guest or guests as referred to and authorized by Ohio R.C. 5739.08 and Ohio R.C. 5739.091. Accordingly, this chapter shall be construed to effectuate that purpose and so as to be consistent with any requirement of law, compliance with which is a prerequisite to the validity of the tax intended to be levied hereby.” (Ord. 98-48. Passed 10-5-98.)

20777 Lorain Road A. Steven Dever Fairview Park, Ohio 44126 Law Director MEMORANDUM _________________________________________________________________________________________________ 440-333-2200 (CITY HALL) WWW.FAIRVIEWPARK.ORG 1 TO: Council President Kilbane and Members of City Council FROM: A. Steven Dever, Law Director RE: Legislation-Amend Chapter 706 “Hotel and Motel Tax” DATE: April 7, 2025 The Administration of the City of Fairview Park requests passage of the following Ordinance after three readings with emergency enactment: AN ORDINANCE AMENDING SECTION 706.01, SECTION 706.02 (a), SECTION 706.02 (b), AND SECTION 706.13 OF CHAPTER 706, ENTITLED "HOTEL AND MOTEL TAX" OF THE CODIFIED ORDINANCES OF THE CITY OF FAIRVIEW PARK AND DECLARING AN EMERGENCY In 2020, Ohio law was amended to allow municipalities to expand the application of local lodging excise taxes to include short-term rental properties such as those listed on platforms like Airbnb. The City of Fairview Park currently levies a 3% excise tax on hotels, motels, and motor inns that offer five or more rooms for lodging accommodations. However, this definition excludes a growing number of short-term rental properties offering fewer than five rooms. The Administration recommends amending Section 706.01 to include a definition of “short-term rental” as any establishment offering at least one but fewer than five rooms for accommodations rented for less than thirty days. In doing so, the City can bring these properties into the same tax framework applied to traditional lodging businesses. The proposed amendments will also amend Section 706.02(a) and (b) to apply the existing 3% excise tax to both hotels and short-term rentals, and update Section 706.13 to reflect the expanded scope of taxable lodging transactions. The revenue collected from this tax will continue to be used exclusively by the Fairview Park Police Department. These changes will ensure that all transient lodging providers contribute equitably to the City and bring Fairview Park’s ordinance into alignment with Ohio Revised Code Section 5739.091, which authorizes municipalities to expand the definition of "hotel" for tax purposes to include establishments with fewer than five rooms. The Administration respectfully requests passage of this ordinance to expand the applicability of the existing excise tax and provide additional revenue to support the Police Department. Cc: Mayor Bill Schneider

Ordinance 25-23 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-23 REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE COMPUTER EQUIPMENT FOR THE CITY OF FAIRVIEW PARK FROM GO2IT AND DECLARING AN EMERGENCY WHEREAS, City Council passed Ordinance 24-30 authorizing the Mayor to enter into a contract with Go2IT for professional computer support services; and WHEREAS, the City of Fairview Park’s (“City”) servers, network switches necessary to improve connectivity and performance, and backup solutions to ensure data protection and recovery need to be upgraded; and WHEREAS, some of the current computer work stations in the Police, Finance, Building, Senior Life and Recreation Departments no longer meet modern security or performance standards making them a vulnerability to the network and need to be replaced. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to enter into a contract with Go2IT for computer and server upgrades in an amount not to exceed seventy thousand dollars ($70,000.00) and detailed below, but to give flexibility as installation commences: a. Deploy Dell physical server and virtual machines, install and configure upgraded switches, and implement Datto backup solution. b. Purchase and install a 24U Server Rack and a 12U Wall Mount Rack Enclosure Server Cabinet Hinged Wallmount. c. Purchase and install a standard work station for the Police Department to include an OptiPlex Small Form Factor 7020 and a Dell Pro 34” Monitor. d. Replace six (6) desktops with UPS battery backups and nine (9) laptops with docking stations to be used in the Finance, Building, Senior Life and Recreation Departments. SECTION 2. The cost of the Deploy Dell physical server and virtual machines, and to install and configure upgraded switches, and to implement Datto backup solution is thirty-seven thousand five hundred ninety-five dollars and fifty-one cents ($37,595.51) payable from the Permanent Improvement Fund (Fund 260). A copy of the pricing is attached hereto as Exhibit “A”.

Ordinance 25-23 | Page 2 SECTION 3. The cost to purchase and install the 24U Server Rack and a 12U Wall Mount Rack Enclosure Server Cabinet Hinged Wallmount is two thousand six hundred twenty- one dollars and four cents ($2,621.04) payable from the Permanent Improvement Fund (Fund 260). A copy of the pricing is attached hereto as Exhibit “B”. SECTION 4. The cost to purchase and install a standard work station for the Police Department to include an OptiPlex Small Form Factor 7020 and a Dell Pro 34” Monitor is two thousand five hundred ninety-eight dollars and ninety-one cents ($2,598.91) payable from the Permanent Improvement Fund (Fund 260). A copy of the pricing is attached hereto as Exhibit “C”. SECTION 5. The cost to purchase and install six (6) desktops with UPS battery backups and nine (9) laptops with docking stations to be used in the Finance, Building, Senior Life and Recreation Departments is twenty-six thousand one hundred fifty-five dollars and sixty-four cents ($26,155.64) payable from the Permanent Improvement Fund (Fund 260). A copy of the pricing is attached hereto as Exhibit “D”. SECTION 6. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 7. That this Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 04.07.25 APPROVED: 2nd reading: 04.21.25 3rd reading: _____________________________________ Michael P. Kilbane, President of Council ______________________________ Bill Schneider, Mayor ______________________________ Liz L. Westbrooks, Clerk of Council

-<=SROUP City Hall Server Refresh & Backup / DR Solution Quote #002602 v1 Prepared For: Prepared by: Date Issued: City of Fairview Park Go2IT Group 03.26.2025 Henry Chaski Jeremy Sugrue Expires: 20777 Lorain Road 26260 Center Ridge Rd 03.28.2025 Fairview Park, OH 44126 Westlake, Ohio 44145 a P: (440) 356-4319 P: 440-471-8210 E: henry.chaski@fairviewpark.org E: jsugrue@go2itgroup.com Statement of Work (SOW) 1. Introduction This Statement of Work (SOW) outlines the scope, objectives, deliverables, and timeline for the deployment of upgraded Dell servers, Ubiquiti switches, and a Datto backup solution for the client. The goal is to enhance the client's IT infrastructure, improve network performance and security, and ensure robust data backup and recovery capabilities. 2. Scope of Work 2.1 Project Objectives e Deploy upgraded Dell physical server and virtual machines to enhance computing power and reliability. e Install and configure upgraded network switches to improve connectivity and performance. e Implement Datto backup solution to ensure data protection and recovery. 2.2 Project Deliverables Installation and configuration of Dell servers. Installation and configuration of network switches. Setup and configuration of Datto backup solution to replace Cove backups. Integration with existing IT infrastructure. Documentation of the deployment process and configuration settings. 3. Project Phases 3.1 Phase 1: Planning and Assessment e Go2IT has already conducted an assessment of the client's current IT infrastructure. e Go2IT has already identified the key requirements and objectives for the upgrade. e Go2IT has a preliminary project plan and will develop a more detailed plan and timeline upon client quote approval. 3.2 Phase 2: Installation and Configuration e Install upgraded Dell servers and configure hardware and software settings. e Install network switches and configure network settings. Page: 1 of 5

Go2lT Statement of Work (SOW) e Setup Datto backup solution and configure backup schedules and policies. 3.3 Phase 3: Integration and Testing e Integrate the new servers, switches, and backup solution with existing IT infrastructure. e Conduct thorough testing to ensure proper functionality and performance. e Address any issues or adjustments needed. 3.4 Phase 4: Go-Live and Support e Transition the new systems to live operation. e Monitor the systems for any issues during the initial period. 4. Timeline (TBD after receiving signed quote with PO) Phase Duration Start Date End Date Planning and Assessment Complete N/A N/A Installation and Configuration 2 weeks TBD TBD Integration and Testing 1week TBD TBD Go-Live and Support 2 weeks TBD TBD 5. Responsibilities 5.1 Client Responsibilities e Provide access to necessary IT infrastructure and data sources. © Designate a point of contact for project coordination. e Confirm the availability of a 30-amp electrical circuit in the server room and ensure responsibility for electrical requirements. 5.2 Go2IT Responsibilities e Execute the deployment as per the project plan. e Provide timely updates. e Provide ongoing support and maintenance. 6. Acceptance Criteria e Successful installation and configuration of Dell servers and Ubiquiti switches. e Setup and configuration of Datto backup solution. e Integration with existing IT infrastructure. 7. General Server Upgrade Tasks e Install physical devices: Server, Backup hardware and Switches e Build new Domain Controller (DC). Ouote #00260 Page: 2 of 5

Go2lT Statement of Work (SOW) Migrate Active Directory (AD). Build new file/print server. Migrate file shares from FSO1 and DCFSO1 to new file server. Move Finance Server to new host and perform in-place upgrade from Server 2016 to Server 2022 if approved by SSI. Remove old equipment and decommission, including providing the client a Certification of Destruction. Maintain Cove backups for a determined amount of time to build retention in Datto. Note: Once Cove backups are disabled, all previous backups will be permanently erased, and point-in-time recovery beyond the start date of the first Datto backup will no longer be possible. 8. Terms and Conditions e Payment terms: 50% down payment for hardware required to process the order. Page: 3 of 5

Go2lT Products Description Qty Ext. Price Server Refresh Dell PowerEdge R450 Tailor Made Server (Limited Promo) $17,523.14 $17,523.14 Chassis with up to 8x2.5" Drives SAS/SATA Backplane 2.5" Chassis with up to 8 Hard Drives (SAS/SATA)2 CPU Dual Intel® Xeon® Silver 4314 2.4G, 16C/32T, 24M Cache, Turbo, HT (135W) DDR4- 2666 Heatsink for 2 CPU configuration 3200MT/s RDIMMs 128GB (4x32GB) RDIMM, 3200MT/s, Dual Rank RAID 5 for 3 or more HDDs or SSDs Front PERC H755 Front Load 11.52TB (3x3.84TB) SSD SATARead Intensive 6Gbps 2.5in Hot-plug UEFI BIOS Boot Mode with GPT Partition Standard Fan x7 Dual, Hot-Plug, Power Supply Fault Tolerant Redundant (1+1), 1100W Power Cords: (2) NEMA 5-15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 Feet Broadcom 57412 Dual Port 1OGbE SFP+, OCP NIC 3.0 BOSS controller card with 2 M.2 Sticks 480GB (RAID 1) Windows Server 2022 Standard, 16CORE, Multi Language Windows Server 2022 Standard Edition, Add License, 16CORE (2) 10-pack of Windows Server 2022/2019 User CALs iDRAC9Y, Enterprise 15G ReadyRails A11 drop-in/stab-in Combo Rails With Cable Management Arm, 1U Basic Next Business Day 36 Months ProSupport and Next Business Day Onsite Service, 60 Months Managed Gigabit network switch with 10 GB SFP support $1,373.4765 $2,746.953 APC Smart Server UPS $3,034.314 $3,034.314 3000VA Rack/Tower LCD 100-127V with Network Card Weight(Ibs): 103.00 Warranty: 3 years repair or replace (excluding battery) and 2 years for battery Needs an L5-30p outlet 10 Gbps SFP+ Direct Attach Cable $18.7515 $37.503 10 Gbps Multi-mode Optical Module 2 pack $50.004 $50.004 SFP / SFP+ to RJ45 Adapter $85.941 $85.941 $23,477.86 Shipping Description Price Qty Ext. Price 1 Shipping & Handling $117.65 pt $117.65 Subtotal: $117.65 Page: 4 of 5

Go2lT Fixed Labor Description Price Qty Ext. Price Labor Hours $175.00 $14,000.00 Labor is capped at 80 hours. If Go2IT needs more time to complete, the client will NOT incur any additional billing fees. $14,000.00 Quote Summary Amount Products $23,477.86 Fixed Labor $14,000.00 $37,477.86 $117.65 $37,595.51 Go2IT cannot guarantee availability, even if the quote is signed and returned within the expiration period. Product availability is subject to the manufacturer's supply & pricing discretion. Prices may change without notice. Go2IT Group City of Fairview Park Jeremy Sugrue Henry Chaski Signature / Name Signature / Name Initials 03/26/2025 Date Date Page: 5 of 5

-<SROUP Rack to move city hall server room Quote #002628 v1 Prepared For: Prepared by: Date Issued: City of Fairview Park Go2IT Group 03.25.2025 Henry Chaski Jeremy Sugrue Expires: 20777 Lorain Road 26260 Center Ridge Rd 04.03.2025 Fairview Park, OH 44126 Westlake, Ohio 44145 _ P: (440) 356-4319 P: 440-471-8210 E: henry.chaski@fairviewpark.org E: jsugrue@go2itgroup.com Statement of Work (SOW) Point of Contact e Name (s) Henry Chaski Hardware Details , Assumptions © Type: Half height server rack, 12U Wall rack for network equipment ® Quantity: [Number of units to be deployed] e If client chooses to purchase equipment on their own, labor will be charged. All hardware will meet minimum specifications. e The client will provide access to deployment locations and required credentials. D t epartmen Go2IT Responsibilities e Deployment Location(s): City Hall ® End-User Count: N/A e End-User Name (s): N/A e Ensure workstations are configured and operational. e Troubleshoot and resolve any setup-related issues. . . Client Responsibilities Project Details . e Provide access to the deployment site and necessary resources. e Project #: N/A ploy ry Notes / Additional Details ® Racks will drop ship directly to client site Product Description Qty Ext. Price 24U Server Rack $1,929.23 $1,929.23 12U Wall Mount Rack Enclosure Server Cabinet Hinged Wallmount $524.27 $524.27 Page: 1 of 2

Go2iT Shipping & Handling Description Price Qty Ext. Price 4 Shipping & Handling $167.54 f+ $167.54 Subtotal: $167.54 Availability Notice Due to a global shortage of chips, glass, and other components, we strongly recommend placing orders as soon as possible. Go2IT cannot guarantee parts availability, even if the quote is signed and returned within the expiration period. Note: Product availability is subject to the manufacturer’s supply. Prices may change without notice Quote Summary Amount Shipping: $167.54 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Go2IT Group City of Fairview Park A € Jeremy Sugrue Henry Chaski Signature / Name Signature / Name Initials 03/25/2025 Date Date ote #002628 Page: 2 of 2

Go2iT Exhibit C e<SROUP Police Department Workstation Quote #002606 v1 Prepared For: Prepared by: Date Issued: City of Fairview Park Go2IT Group 03.19.2025 Michael Wickes Jeremy Sugrue Expires: 20777 Lorain Rd 26260 Center Ridge Rd 03.29.2025 Fairview Park, OH 44126 Westlake, Ohio 44145 a P: (440) 356-4417 P: 440-471-8210 E: mwickes@fairviewpark.org E: jsugrue@go2itgroup.com Statement of Work (SOW) Points of Contact Billing Method ® Scheduling Contact(s) Lt. Wickes © Down Payment Required? No ® Device Recipient(s): Will be used by various employees © Estimated Hours: 4 hours (labor included in price) and will not be assigned to one particular person © Expenses: N/A Workstation Details Assumptions © Type: Standard Workstation ® If client chooses to purchase equipment on their own, © Model(s): OptiPlex Small Form Factor 7020 labor will be charged. All hardware will meet © Monitors: Dell Pro 34" Monitor minimum specifications. © Quantity: 1 @ The client will provide access to deployment locations and required credentials. Deployment Details @ The desk provides enough space for the devices. Example: Monitors will fit on the desk. Go2IT can assist with this determination, but we must be made aware of any special circumstances (ie. the utilization Schedule of a monitor mount) © Deployment Location(s): Old dispatch office © Adding new devices or users may increase monthly © Timeframe: TBD billing for additional services that require per-user or per-device licensing, such as endpoint security, backup, and other related services. Go2IT Responsibilities © Ensure workstation is configured and operational. ” @ Troubleshoot and resolve any setup-related issues. Quote #002606 v1 Page: 1 of 2

Go2lT Products (Labor Included) Ext. Price Deseription Qty OptiPlex Small Form Factor 7020 $1,711.08 $1,711.08 e Processor: Intel® Core™ i5 14500 vPro® (24MB cache, 14 cores, 20 threads, up to 5.0 GHz Turbo) Operating System: Windows 11 Pro Memory: 16 GB DDRS5 (1 x 16 GB) Storage: 512GB M.2 PCle NVMe Solid State Drive Warranty: 5-year ProSupport Installation Labor included in price of item Dell Pro 34 PLUS Monitor $861.15 $861.15 Subtotal: $2,572.23 Shipping Description Price aty Ext. Price 1 Shipping & Handling $26.68 ft | $26.68 Subtotal: $26.68 Pricing Notes The cost provided in this quote covers all the work required to prepare and install the new workstation at your location. This includes any labor costs associated with the setup process. Quote Summary Amount Products (Labor Included) $2,572.23 Subtotal: $2,572.23 Shipping: $26.68 Total: $2,598.91 Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Go2IT Group City of Fairview Park Jeremy Sugrue Michael Wickes Signature / Name Signature / Name Initials 03/19/2025 Date Date Quote #002606 v1 Page: 2 of 2

Go2iT Exhibit D -<SROUP City Hall Workstation Refresh Quote #002601 v1 Prepared For: Prepared by: Daie Issued: City of Fairview Park Go2IT Group 03.24.2025 Henry Chaski Jeremy Sugrue Expires: Fairview Park, OH 44126 Westlake, Ohio 44145 a P: (440) 356-4319 P: 440-471-8210 E: henry.chaski@fairviewpark.org E: jsugrue@go2itgroup.com Statement of Work (SOW) Statement of Work Workstation & Laptop Refresh Project for City of Fairview Park City Hall Project Title: Refresh for End-of-Life Systems Project Overview: This project involves replacing 6 desktops and 9 laptops for City Hall to address security risks posed by outdated systems and to improve overall performance. The current workstations are over five years old and no longer meet modern security or performance standards, making them a vulnerability to the network. Scope of Work: e Procurement: Acquire 6 desktops with UPS battery backups and 9 laptops with docking stations. e Configuration and Setup: 1. Review and confirm with client the list of end users who are receiving an upgraded machine 2. Install all required software, programs, and security updates. 3. Configure each device with appropriate user profiles, applications, and network settings. This will involve working directly with the employee for setup. 4. Verify functionality and ensure devices are ready for deployment. e Deployment: 1. Determine a roll out schedule with client to minimize business disruption. 2. Swap out existing end-of-life workstations with new devices. 3. Testand validate proper operation of all replaced devices. Decommissioning: 1. Collect and securely wipe all data from retired devices following industry best practices. 2. Provide Certificate of Destructions for any devices being decommissioned. Timeline: 1. Procurement of laptops: Approximately 1-2 weeks. 2. Configuration and setup: 2-4 weeks. 3. Deployment: Scheduled in coordination with client, estimated 2 week. Exact dates to be confirmed once hardware is received and schedules are aligned. Quote #002601 v1 Page: 1 of 3

Go2lT Statement of Work (SOW) e Deliverables: 1. 6 configured and deployed desktops. 2. 9 configured and deployed standard laptops. 3. 30 monitors for dual monitor setup for predetermined employees 4. Secure decommissioning of all devices not being reconfigured for spares or other use For all projects exceeding $10,000, a 50% down payment is required prior to Go2IT ordering Hardware Products (Labor Included) Description Ext. Price Dell Micro 7020 Desktop Computer $1,063.26 $6,379.56 e Processor: Intel® Core™ i5-14500T vPro® (14 cores, 20 threads, up to 4.8 GHz) e Operating System: Windows 11 Pro e Memory: 16 GB DDR5 e Storage: 512GB PCle NVMe SSD e Ports: USB Type-C with DP Alt Mode and Power Delivery e Power Supply: 90W A/C Adapter e Warranty: 5 APC Desktop Backup UPS $111.93 $671.58 600VA, 120V 1 USB charging port, 7 NEMA outlets (2 surge) Tower - 10 Hour Recharge -3.20 Minute Stand-by 120 V Input 120 V AC Output Stepped Approximated Sine Wave 5 x NEMA 5-15R, 2 x NEMA 5 15R Surge Receptacle(s) 7 x Battery/S Dell Latitude 5550 Laptop $1,923.72 $17,313.48 Intel® Core™ Ultra 5 Windows 11 Pro 16 GB Memory 512 GB SSD English US backlit keyboard with numeric keypad ProSupport Next Business Day Onsite Service after remote diagnosis with HW-SW Support, 60 Month(s) Accidental Damage Service, 60 months (5 years) Dell 24" Class Full HD LED Monitor $209.16 $1,673.28 Quote #002601 v1 Page: 2 of 3

Go2lT Shipping & Handling Description Price Qty Ext. Price Shipping & Handling $117.74 $117.74 Subtotal: $117.74 Pricing Notes The cost provided in this quote covers all the work required to prepare and install the new workstation at your location. This includes any labor costs associated with the setup process. Availability Notice Due to a global shortage of chips, glass, and other components, we strongly recommend placing orders as soon as possible. Go2IT cannot guarantee parts availability, even if the quote is signed and returned within the expiration period. Note: Product availability is subject to the manufacturer’s supply. Prices may change without notice Quote Summary Amount Go2IT Group City of Fairview Park Jeremy Sugrue Henry Chaski “Signature/Name OSS Signature / Name Initials 03/24/2025 ‘Date Date Quote #002601 v1 Page: 3 of 3

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: Authorizing Purchase of Computer Equipment DATE: April 7, 2025 The Administration of the City of Fairview Park (“City”) requests passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE COMPUTER EQUIPMENT FOR THE CITY OF FAIRVIEW PARK FROM GO2IT AND DECLARING AN EMERGENCY The City of Fairview Park’s (“City”) servers, network switches necessary to improve connectivity and performance, and backup solutions to ensure data protection and recovery need to be upgraded in an amount not to exceed seventy thousand dollars ($70,000.00), as detailed below, but giving flexibility as installation commences. The following computer equipment cost thirty-seven thousand five hundred ninety-five dollars and fifty-one cents ($37,595.51) and will be paid from the Permanent Improvement Fund (Fund 260): • deploy Dell physical server and virtual machines • install and configure upgraded switches, and to • implement Datto backup solution is payable from the Permanent Improvement Fund (Fund 260). (Datto is a cybersecurity and data backup company.) The new computer equipment listed above will require a rack and appropriate mounting equipment which will be installed in the server room in the Police Department in City Hall. The following server rack and mounting equipment costs two thousand six hundred twenty-one dollars and four cents ($2,621.04) and will be paid from the Permanent Improvement Fund (Fund 260): • 24U server rack • 12U wall mount rack enclosure server cabinet The new City Hall server will be installed in the secure room in the Police Department where the Police Department server was installed in 2024. The relocation from the existing server room to the secure room in the Police Department will make it easier for future implementations, expansions, and remodels of the existing building and/or offices.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org The last server upgrade was completed in 2020. The lifespan of the servers, as well as work stations, is roughly five years. The existing equipment has reached the end of its life and has no trade-in value. Some of the current computer work stations in the Police, Finance, Building, Senior Life and Recreation Departments no longer meet modern security or performance standards making them a vulnerability to the network and need to be replaced. The following computer equipment for the Police Department cost two thousand five hundred ninety-eight dollars and ninety-one cents ($2,598.91) payable from the Permanent Improvement Fund (Fund 260): • OptiPlex Small Form Factor 7020 • Dell Pro 34” Monitor. The following computer equipment for the Finance, Building, Senior Life and Recreation Departments cost twenty-six thousand one hundred fifty-five dollars and sixty-four cents ($26,155.64) payable from the Permanent Improvement Fund (Fund 260): • install six (6) desktops with UPS battery backups - 2 for Finance, 2 for Building, 2 for Recreation • nine (9) laptops with docking stations – 4 for Senior Life, 5 for Recreation The funds for the computer equipment were included in the 2025 budget. As a security measure, all replaced equipment will be retained off sight for two weeks after the upgrades are complete. After the two-week hold to ensure all data, sign ins, software, etc. is accessible on the new devices, the replaced devices will undergo several wipes of their data by Go2IT followed by the destruction of the hard drive. Thank you for considering this legislation. cc: A. Steve Dever, Law Director Liz Westbrooks, Clerk of Council Jennifer Pae, Finance Director/HR Manager Walter Maynard, Building Commissioner Laura Brondos, Senior Life Director Kerry Kemp, Recreation Director Paul Shepard, Chief of Police

CITY OF FAIRVIEW PARK RESOLUTION NO.: 25-__ REQUESTED BY: COUNCILMAN MINEK AND COUNCILWOMAN KING CO-SPONSORED BY: CITY COUNCIL AS A WHOLE A Resolution Honoring Kathy Yarian - 2025 Citizen of the Year Whereas, Kathy Yarian has been selected as the 2025 Citizen of the Year in recognition of her decades-long commitment to community service, leadership, and the betterment of Fairview Park, and will be duly celebrated at the Citizen of the Year Dinner to be held on Wednesday, May 7th at the Fairview Park Senior Center; and Whereas, Kathy and her husband, Jeff, have proudly called Fairview Park home for 35 years, raising their three sons—Tyler, Nathan, and Evan—who all attended and graduated from Fairview High School, exemplifying her deep family roots and long-standing investment in the community; and Whereas, Kathy Yarian has dedicated decades to enriching the Fairview Park community, including 25 years of leadership in the PTA at all grade levels, organizing a wide range of school programs and fundraisers, and supporting key events such as the Senior Citizen Luncheon, Super Saturday, Field Day, After Prom, and youth sports boosters; Whereas, since 2015, Kathy has been a driving force behind the Fairview Park Summerfest, and as Chair, has elevated it into a vibrant, widely attended celebration, all while continuing her civic leadership as Vice President of the Fairview Park Municipal Foundation, an active member of the Women’s Club and Chamber of Commerce, and recipient of the 2022 Community Service Volunteer Award from the Fairview Park Youth Association; Whereas, in addition to her volunteer work, Kathy has run a successful travel business for over 35 years, shares her travel expertise through regional publications, and enjoys gardening—earning the 2024 Garden of the Year Award—as well as birding and vintage Christmas decorating, reflecting her many passions and personal contributions to community life; Whereas, she is described by peers as someone whose “commitment, guidance, and generosity have profoundly shaped Fairview Park,” and who brings humility, warmth, and collaboration to every effort, truly embodying what it means to be a Citizen of the Year; her unwavering dedication has profoundly shaped the city and inspired countless residents to become involved. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1: That this Council hereby honors Kathy Yarian as the 2025 Citizen of the Year and extends its heartfelt appreciation for her years of service, dedication, and positive influence on our community. SECTION 2: It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3: That this Resolution shall take effect and be in force from and after the earliest period allowed by law. PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: _________________________________ Michael P. Kilbane, President of Council _________________________________ Bill Schneider, Mayor _________________________________ Liz L. Westbrooks, Clerk of Council