Council Legislative Meeting Agenda | Fairview Park | Urbyn

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MONDAY, SEPTEMBER 15, 2025 CAUCUS – 6:45 PM | COUNCIL MEETING - 7:00 PM COUNCIL CHAMBERS (CITY HALL) MEETING CALL TO ORDER | MOMENT OF SILENT PRAYER | PLEDGE OF ALLEGIANCE ROLL CALL WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS COMMITTEE REPORTS Local Government & Community Services – Councilwoman Wering, Chair | Councilman Simmerly, Vice Chair Finance – Councilwoman King, Chair | Councilwoman Greenfield, Vice Chair ~ LEGISLATIVE AGENDA ~ LEGISLATION ON FOR FIRST READING COUNCILMAN SIMMERLY RES. 25-__ Moratorium on Smoke Shops COUNCILWOMAN KING ORD. 25-__ 2026-2027 County Board of Health Contract RES. 25-__ Area Agency on Aging Contract 2026-2027 LEGISLATION ON FOR SECOND READING COUNCILMAN SIMMERLY ORD. 25-47 Amending Chapter 143 Employment Provisions COUNCILWOMAN KING ORD. 25-48 Agreement with RE Warner for City Hall Campus Phase 2 ORD. 25-49 Authorizing Change Order 1 for Gemini Project_Scoreboard ORD. 25-50 Authorizing Petty Cash Limits for City Departments ORD. 25-51 Authorizing Sale of Obsolete City Vehicles and Equipment AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS COUNCILWOMAN KING ORD. 25-__ Authorizing Engagement of Dileno Law for Collective Bargaining Agreement Negotiations RES. 25-__ 2025 Tax Rate Resolution Continued on next page 

REPORTS AND COMMUNICATIONS FROM MAYOR, DIRECTORS AND OTHER CITY OFFICIALS PUBLIC SESSION MISCELLANEOUS BUSINESS AND REPORTS FROM COUNCIL ADJOURNMENT

CITY OF FAIRVIEW PARK RESOLUTION NO.: 25- ORIGINATED BY: A. STEVEN DEVER, LAW DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN WERING A RESOLUTION IMPOSING AN IMMEDIATE MORATORIUM ON THE ISSUANCE AND PROCESSING OF ANY PERMITS FOR SMOKE SHOPS WITHIN THE CITY OF FAIRVIEW PARK, OHIO AND DECLARING AN EMERGENCY WHEREAS, this Council and Administration wishes to issue a moratorium for a temporary period of time while it undertakes a review of information on the effect of vaping and e-cigarettes and a review and/or study of the Codified Ordinances of the City of Fairview Park, including zoning and business regulations; and WHEREAS, it is the opinion of Council and the Administration that the current provision of the Zoning Code may not sufficiently address both the actual and potential impacts of vape and/ or smoke establishes or shops uses in terms of, but not limited to, access, building quality and aesthetics, lights and noise control, available and appropriate locations, use, saturation, and environment; and WHEREAS, pursuant to the Constitution of the State of Ohio and the Ohio Revised Code, municipalities have the power to enact planning and zoning laws that are for the health, safety, and welfare, comfort and peace of the citizens of the municipality, including restricting areas used for businesses and trade. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: Section 1. A moratorium is hereby placed on issuance or processing of permits for Smoke Shops in the City of Fairview Park for the purpose of allowing the Administration and Council an opportunity to review zoning regulations as they relate to Smoke Shops. Section 2. For purposes of this Resolution "Smoke Shop" is defined as any retail establishment at which twenty percent (20%) or more of floor, shelf, and/or display area(s), individually or in the aggregate, is used for the sale of Smoke Shop Products. No state-licensed medical or adult-use marijuana operator, cultivator, processor, dispensary, laboratory, or entity as shall constitute a Smoke Shop for the purposes of this section. Section 3. For purposes of this Resolution " Smoke Shop Product( s)" mean:

A. Any product containing, made of, derived from, or containing any form of CBD, kratom, and/ or hemp -derived or synthetic cannabinoid, including but not limited to delta-8 THC, that is intended for human consumption or is likely to be consumed, whether smoked, heated, chewed, dissolved, inhaled, absorbed, or ingested by any other means; B. Any product containing, made of, or derived from tobacco or containing any form of nicotine that is intended for human consumption or is likely to be consumed, whether smoked, heated, chewed, dissolved, inhaled, absorbed, or ingested by any other means, including, but not limited to, a cigarette, a cigar, pipe tobacco, chewing tobacco, snuff, or snus; C. Any Electronic Smoking Device as defined in this section and any substances intended to be aerosolized or vaporized during the use of the device, whether the substance contains any form of tobacco, nicotine, CBD, kratom, and/or hemp-derived or synthetic cannabinoids; or D. Any component, part, or accessory of (A), ( B), or ( C) above, whether any of these contain tobacco, nicotine, CBD, kratom, and/ or hemp-derived or synthetic cannabinoids, including, but not limited to, filters, rolling papers, blunt or hemp wraps, or pipes. Section 4. Smoke Shop Product does not include any product that is a drug, device, or combination product authorized for sale by the U.S. Food and Drug Administration, as those terms are defined in the Federal Food, Drug and Cosmetic Act. Section 5. The moratorium shall be in effect for a period beginning from the effective date of this Resolution through the earlier of June 1, 2026, until changes are enacted to amend the Codified Ordinance of the City of Fairview Park to address these issues, or until Council approves legislation explicitly revoking this moratorium, whichever occurs first. Section 6. It is found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council, and that all such deliberations of this Council and any of its Committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements. Section 7. That this Resolution is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety, and welfare; and for further reason the Resolution will allow for a review of reasonable Smoke Shop regulations, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law.

PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: ____________________________________________ Michael P. Kilbane, Council President ___________________________________________ Bill Schneider, Mayor ___________________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: Moratorium on Smoke Shops DATE: September 15, 2025 The Administration of the City of Fairview Park requests passage of the following Resolution to be passed after three readings with emergency enactment: A RESOLUTION IMPOSING AN IMMEDIATE MORATORIUM ON THE ISSUANCE AND PROCESSING OF ANY PERMITS FOR SMOKE SHOPS WITHIN THE CITY OF FAIRVIEW PARK, OHIO AND DECLARING AN EMERGENCY The Administration is requesting a moratorium be placed on issuance or processing of permits for Smoke Shops in the City of Fairview Park for the purpose of allowing the Administration and Council an opportunity to review zoning regulations as they relate to Smoke Shops. The current provision of the Zoning Code may not sufficiently address both the actual and potential impacts of vape and/ or smoke establishes or shops uses in terms of, but not limited to, access, building quality and aesthetics, lights and noise control, available and appropriate locations, use, saturation, and environment. Thank you. Cc: A. Steven Dever, Law Director Walter Maynard, Building Commissioner Liz Westbrooks, Clerk of Council

CITY OF FAIRVIEW PARK ORDINANCE NO.: 25- REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE CUYAHOGA COUNTY BOARD OF HEALTH FOR HEALTH SERVICES FOR THE YEARS 2026 AND 2027 WHEREAS, Chapter 3709 of the Ohio Revised Code mandates that all Ohio municipalities must provide health services either through a city health district or by a valid contract with the county health district; and WHEREAS, in the past, the City of Fairview Park has contracted for such services with Cuyahoga County Board of Health; and WHEREAS, the District Advisory Council of the Cuyahoga County General Health District authorized the Chairman of the District Advisory Council to enter into a contract with the City of Fairview Park to provide such services for the years 2026 and 2027. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. The Mayor is hereby authorized to enter into a contract with the Cuyahoga County Board of Health for public health services for the calendar years 2026 and 2027 (attached as Exhibit A). The cost for calendar year 2026 will not exceed one hundred fifty-four thousand nine hundred twenty-seven dollars ($154,927.00) and for calendar year 2027 will not exceed one hundred seventy-three thousand six hundred two dollars ($173,602.00) to be deducted from the City's taxes by the County Fiscal Officer, and will be charged to the General Fund, County Health line item (100.7770.5243l 00). The City shall pay the sum stated herein in equal, semi-annual installments of seventy-seven thousand four hundred sixty-three dollars and fifty cents ($77,463.50) in calendar year 2026 and eighty-six thousand eight hundred one dollars ($86,801.00) for calendar year 2027 from the regular property tax settlement to be made for the City for calendar years 2026 and 2027. SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. This Ordinance shall take effect and be in force from and after the earliest period allowed by law.

PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: __________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A PUBLIC HEALTH SERVICES AGREEMENT (City with a General Health District - Authority--Sec. 3709.08 O.R.C.) This Agreement is entered into on the 1* day of January, 2026 (“Effective Date”) by and between the Cuyahoga County Board of Health (the "Board"), a separate political subdivision of the State of Ohio organized under the Constitution and Laws of the State of Ohio, and the City of Fairview Park, a political subdivision, with its principal office located at 20777 Lorain Rd Fairview Park, Ohio 44126 (the “City”), for and in consideration of the promises, covenants, and conditions hereinafter set forth. WHEREAS, Cuyahoga County Board of Health is a general health district as defined under Ohio Revised Code (ORC) Section 3709.01 and is endowed with all of the statutory and other authority granted to it by reason of the Ohio Statutes as amended from time to time by the State Legislature; and WHEREAS, the City has continued to have a city public health district as required by Ohio law, and WHEREAS, pursuant to ORC Section 3709.01, each city in the State constitutes a health district and each county is a "general health district," and as provided for in ORC Sections 3709.051, 3709.07, and 3709.10, there may be a union of a general health district and a city health district; and WHEREAS, ORC Section 3709.08 authorizes cities and villages in Cuyahoga County to enter into an Agreement with the Cuyahoga County General Health District on certain terms and conditions; and WHEREAS, the District Advisory Council of the Cuyahoga County General Health District, created by ORC 3709.03, after giving due notice by publication as required by law, held a public meeting on March 20, 2025 at which by a majority vote of members representing the townships and villages of said county, did vote affirmatively on the question of providing public health services to the cities in Cuyahoga County, and did authorize the Chairman of the District Advisory Council to enter into an Agreement with the Mayor of the City for providing public health services therein, and WHEREAS, the Board is engaged in the governance of providing public health services as described in this Agreement, has the knowledge, skill, and resources to provide such services, and desires to perform such services for or on behalf of the Board for the City; and WHEREAS, the City is willing to enter into an Agreement with the Board to provide such services in accordance with the terms and conditions of Ohio law and this Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: 1. EFFECTIVE DATE, TERM AND TERMINATION. (a) Effective Date, Term. This Agreement shall commence on the Effective Date first stated above and shall continue through December 31, 2027, unless earlier terminated pursuant to Section 1(b). (b) Termination. This Agreement may be terminated upon the occurrence of one of the following events: (i) Failure for any reason of the either party to fulfill its obligations under this Agreement, after written notice is provided by the non-breaching party of such failure providing at least ninety (90) days for the breaching party to correct any such failure, and if such failure is not corrected within said period, the non-breaching party may give written notice of immediate termination; Page 1 of 7

(a) (b) (c) (d) (a) (b) (ii) Upon nine (9) months written notice, or on or before April 1 of the year prior to termination by either party for any reason. THE SERVICES. Scope of Services. Subject to the terms and conditions contained in this Agreement and its exhibits, the Board will provide to the City and, as applicable, to all persons receiving the direct services provided for herein, the Services that are set forth and described in the Scope of Work (SOW) attached as Exhibit A, which Exhibit is incorporated herein. Unless otherwise agreed by the Parties in writing, all transactions for Services through Board will be provided in accordance with the provisions of Ohio law and/or this Agreement, including any revisions of the same, as both Parties may from time to time execute to document the addition, revision, or enhancement of Services. Standard of Performance of Services. The Board will devote such time and will use its best efforts as necessary to perform the Services in a professional manner that: (i) is consistent with the standards of its industry and in a good and workmanlike manner, and (ii) utilizes the care, skill, and diligence normally applied by other similar boards of health in the performance of services similar to the Services. The City shall provide suitable space for the Board employees who make regular visits to the City on a daily or weekly basis. PAYMENT. Compensation. Compensation is based on the ten (10) year census population estimate for the City and a per capita rate established by the Board. The per capita rate is the same rate applied to all Villages, Townships in the general health district as well as for all cities that enter into a Public Health Services Agreement with the Board. The most recent ten (10) year census for population in the City dated September 2021, is 17,291 residents. The current per capita rate established by the Board is $8.96 per capita for calendar year 2026 and $10.04 per capita for calendar year 2027. The total amount due based on the per capita rate will be One hundred and fifty-four thousand nine hundred and twenty-seven dollars ($154,927.00) for calendar year 2026 and be One hundred and seventy-three thousand, six hundred and two dollars ($173,602.00) for calendar year 2027. The Board reserves the right to change its per capita rate, as considered on an annual basis, based on current economic conditions and public health needs. In the event that the Board votes to make a change in the per capita rate, said change shall be limited to annual rates effective on January 1 for the following calendar year. The Board shall provide notice of the change in the per capita rate for the coming calendar year on or before October 31st of the current calendar year. In consideration for the health services described in Exhibit A, which will be provided by the Board to and within the City, the City shall pay to the Board the total annual sum One hundred and fifty-four thousand nine hundred and twenty-seven dollars ($154,927.00) for calendar year 2026 and the total annual sum of One hundred and seventy-three thousand, six hundred and two dollars ($173,602.00) for calendar year 2027. The City hereby directs the Fiscal Officer of Cuyahoga County to place to the credit of the Board and the Fiscal Office of Cuyahoga County is hereby authorized and directed to deduct the sum stated above in equal, semi-annual installments of Seventy-seven thousand, four hundred and sixty- three dollars and fifty cents ($77,463.50) from the regular property tax settlement to be made for said City for calendar year 2026 and Eighty-six thousand, eight hundred and one dollars ($86,801.00) from the regular property tax settlement to be made for said City for calendar year 2027. Page 2 of 7

4, RECORDS. (a) (b) (c) The Board shall maintain copies of all records created or received by the Board in the performance of the work under this Agreement as required by Ohio’s public records law. Any records created or received as a part of this Agreement shall be made available to the City upon request subject to exceptions listed below. Any non-private health information in confidential records or information in the records created by the Board or that come into the possession of the Board under this Agreement shall, if provided to the City, be kept confidential by the City. The Board is prohibited by State and Federal law from sharing protected health information and said records will not be shared with the City unless there is compliance with the proper method for release of said information. 5. NO ASSIGNMENT, TRANSFER, OR SUBAGREEMENT. In performing the services specified under the terms of this Agreement, the Board shall not assign, transfer, or delegate any of the work or services, nor subcontract the work out to any other entity, nor shall any subcontractor commence performance of any part of the work or services included in this Agreement, unless such subcontracting is specified in this Agreement or its Exhibits, or unless prior written consent is provided by the City. 6. INDEPENDENT AGREEMENT. (a) (b) The Board hereby acknowledges that it is an independent contractor and neither it nor its employees or agents are employees of the City. The Board shall be responsible for the payment or withholding of any federal, state or local taxes, including, but not limited to, income, unemployment, and workers’ compensation for its employees, and the City will not provide, or contribute to any plan which provides for benefits, including but not limited to unemployment insurance, workers’ compensation, retirement benefits, liability insurance or health insurance. All individuals employed by the Board provide personal services to the City are not public employees of the City under Ohio state law. No agency, employment, joint venture or partnership has been or will be created between the parties pursuant to the terms and conditions of this Agreement. Inasmuch as the City is interested in the Board’s end product, the City does not control the manner in which the Board performs this Agreement. 7. NOTICES. All notices, invoices and correspondence which may be necessary or proper for either party shall be addressed as follows: TO THE BOARD: Cuyahoga County Board of Health Attention: Roderick Harris, Health Commissioner 5550 Venture Drive Parma, Ohio 44130 TO THE CITY: City of Fairview Park Attention: Mayor Bill Schneider 20777 Lorain Rd Fairview Park, Ohio 44126 Page 3 of 7

And City of Fairview Park Attention: Director of Law 20777 Lorain Rd Fairview Park, Ohio 44126 5, EFFECT OF ELECTRONIC SIGNATURE By entering into this Agreement, the parties agree that this transaction may be conducted by electronic means, including, without limitation, that all documents requiring signatures by the parties may be executed by electronic means, and that the electronic signatures affixed by the authorized representatives of the parties shall have the same legal effect as if the signatures were manually affixed to a paper version of the documents. The parties also agree to be bound by the provisions of Chapter 1306 of the Ohio Revised Code as it pertains to electronic transactions. 6. APPLICABLE LAW AND VENUE Any and all matters of dispute between the Parties to this Agreement whether arising from the Agreement itself or arising from alleged extra contractual facts prior to, during, or subsequent to the Agreement, including without limitation, fraud, misrepresentation, negligence, or any other alleged tort or violation of the Agreement, will be governed by, construed, and enforced in accordance with the Laws of the State of Ohio, without regard to the conflict of laws or the legal theory upon which such matter is asserted. 7. SEVERABILITY. If any provision hereof shall be determined to be invalid or unenforceable, such determination shall not affect the validity of the other provisions of this Agreement. Moreover, any provisions that should survive the expiration or termination will survive the expiration or termination of this Agreement. 8. AMENDMENT This Agreement shall not be modified except by the express written consent by both parties hereto. 9. WAIVER. Waiver by either party or the failure by either party to claim a breach of any provision of this Agreement shall not be deemed to constitute a waiver or estoppel with respect to any subsequent breach of any provision hereof. 10. FORCE MAJEURE. Neither party shall be liable for any delay or failure to perform any duty or obligation it may have pursuant to this Agreement where such delay or failure has been occasioned by any act of God, fire, strike, inevitable accident, war or any cause outside the party's reasonable control. 11. COUNTERPARTS This Agreement may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one Agreement binding on all parties hereto, notwithstanding that all the parties shall not have signed the same counterpart. Page 4 of 7

5. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement of the parties with respect to its subject matter, and supersedes all prior and contemporaneous agreements, representations or understandings, whether written or oral, as to the same. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representative to be effective as of the Effective Date as specified in Section 1 of this Agreement. FOR THE BOARD: Mayor David Smith President District Advisory Council Date: FOR THE CITY: Mayor Bill Schneider Date: Approved as to form. Cuyahoga County Board of Health Office of General Counsel By: Date: Approved as to form. By: Director of Law Date: Page 5 of 7

EXHIBIT A SCOPE OF WORK The General Health District of Cuyahoga County, Ohio, hereby agrees to provide health services for the City of Fairview Park for the calendar years 2026 and 2027 as set forth below (“Services”). e The Board shall have full authority to be and act as the public health authority for the City. * The Services described in the schedule listed below in this Exhibit will be provided by the District Board of Health of Cuyahoga County (“Board”) to the City. e The Services will include all necessary medical, nursing, sanitary, laboratory and such other health services as are required by the Statutes of the State of Ohio. ¢ Air pollution enforcement services, as described in Chapter 3704 of the Ohio Revised Code (“ORC”), will be conducted through the designated agent, the Cleveland Division of Air Pollution Control, not by the Board. This authorization is contingent upon renewal of the Agreement between the Ohio EPA and the City of Cleveland and satisfactory performance of the Agreement terms and conditions regarding air pollution control in Cuyahoga County. The Board of Health reserves the right to alter, modify or amend this Agreement provision with notice to the City. e The following specific services shall be a part of the Services provided under this Agreement: List of Functions, Programs and Services Animal Control and Shelter: Rabies Surveillance — Animal bite follow up Environmental Health - State Programs: Food Service Operation Licensing/ Inspection/Education Retail Food Establishment Licensing & Inspection. School Facilities Inspection Smoke Free Workplace Enforcement Public Swimming Pool & Spa Licensing & Inspection Tattoo & Body Piercing Enforcement Temporary Park Camp Licensing/Inspection/Enforcement Clean Indoor Air Regulation - complaint based response Home Day Care Inspections - USDA Inspections Only/Fee for Service Nuisance & Vector Control Solid Waste Enforcement Page 6 of 7

Development of Local Emergency Response Plan - participation Community Outreach and Education Northeast Ohio Regional Public Health Partnership - participation Epidemiology, Surveillance, Investigation Services: Reportable Infectious Disease investigation and follow-up (excluding HIV/AIDS; STD; TB) Disease Outbreak Management Regional Infection Control Committee — participation NEO Regional. Epidemiology Response Team — participation Health Promotion: (As Appropriate) Immunization Program: Childhood and Adult Vaccine Administration Services - Fee for Service. Most insurance accepted, by appointment. Charges may be waived for inability to pay. Seasonal Influenza vaccine clinics - Fee for Service, most insurance accepted. Immunize Ohio- participation Jail Inmate Health Services: Jail Inspection - provided once annually Lead Poisoning Prevention: Pediatric blood lead testing - Fee for Service. Charges may be waived for inability to pay Case management Environmental Assessment - Limited fee for service Community Education and Outreach Greater Cleveland Healthy Homes Advisory Council Occupational Health: Immunizations and Tuberculosis screenings - Fee for Service Bureau for Children with Medical Handicaps (BCMH) Public Health Nursing Services Administrative Services: Administration Grant Writing & Management Budget Records Management Accounts Payable, Accounts Receivable Data Entry & Program Management Reports - Financial & Statistical oe! oF Soo oO 6} © & wg Ba 2 eg pole = 8 mi & Chee a 5 A b ~~ ~ =] a o ° tony a ~ o = > = =I oy o a = ba 9 ° oa Le 3 Ss 3 nh S * le] s S| oe s ef 4] > = my ° 7 = ° = Co ol -> = Le) eo) ) = =I at = = o THE BOARD RESERVES THE RIGHT TO AMEND THIS EXHIBIT AT ANYTIME. Page 7 of 7

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: Cuyahoga County Board of Health Contract for 2026 and 2027 DATE: September 15, 2025 The Administration of the City of Fairview Park requests passage of the following Ordinance to be passed after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE CUYAHOGA COUNTY BOARD OF HEALTH FOR HEALTH SERVICES FOR THE YEARS 2026 AND 2027 Chapter 3709 of the Ohio Revised Code mandates that all Ohio municipalities must provide health services either through a city health district or by a valid contract with the county health district. The City of Fairview Park has contracted for health services with Cuyahoga County Board of Health in the past and would like to continue contracting with the Cuyahoga County Board of Health for such services for calendar years 2026 and 2027. The contract for 2026 and 2027 is attached to the legislation as Exhibit A. Cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council

CITY OF FAIRVIEW PARK RESOLUTION NO.: 25- REQUESTED BY: LAURA BRONDOS, SENIOR LIFE DIRECTOR SPONSORED BY: COUNCILWOMAN KING CO-SPONSORED BY: COUNCILMAN MINEK A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE WESTERN RESERVE AREA AGENCY ON AGING TO ACCEPT GRANT FUNDS FROM SAID AGENCY FOR THE CITY'S PROGRAMS UNDER THE TITLE III OF THE OLDER AMERICANS ACT OF 1965 (42 USC 35) WHICH PROVIDES FUNDING FOR TRANSPORTATION, NUTRITION AND SUPPORT SERVICES AND PARTIAL FUNDING FOR SUPPLEMENTAL PROGRAMS THEREUNDER FOR THE YEARS 2026 AND 2027 AND DECLARING AN EMERGENCY WHEREAS, the Western Reserve Area Agency on Aging administers a program of grants from the Federal Government under Title III of the 1965 Older Americans Act (42 USC 35) whereby the City may obtain funds to provide programs for persons 60 years of age or older. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND ST ATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to enter into a contract with the Western Reserve Area Agency on Aging which contract will provide partial funding in an amount not to exceed eighteen thousand four hundred fifty-nine dollars ($18,459.00), with said funds to be deposited into the Special Hold Fund (611) for the City's Programs under Title III of the 1965 Older Americans Act (42 USC 35) to include transportation, nutrition and suppo1t services for the years 2026 and 2027. SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. That this Resolution is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety and welfare and to timely meet the filing deadline for signing the contract and receiving funds, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law.

PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: ____________________________________ Michael P. Kilbane, President of Council ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Senior Life Director Laura Brondos RE: 2026-2027 Western Reserve Area Agency on Aging Grant DATE: September 15, 2025 The Administration of the City of Fairview Park requests passage of the following Resolution to be passed after three readings with emergency enactment: A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE WESTERN RESERVE AREA AGENCY ON AGING TO ACCEPT GRANT FUNDS FROM SAID AGENCY FOR THE CITY'S PROGRAMS UNDER THE TITLE III OF THE OLDER AMERICANS ACT OF 1965 (42 USC 35) WHICH PROVIDES FUNDING FOR TRANSPORTATION, NUTRITION AND SUPPORT SERVICES AND PARTIAL FUNDING FOR SUPPLEMENTAL PROGRAMS THEREUNDER FOR THE YEARS 2026 AND 2027 AND DECLARING AN EMERGENCY The Senior Life Department is requesting a continuation of their grant contract with the Western Reserve Area Agency on Aging (“WRAAA”) in the amount of eighteen thousand four hundred fifty-nine dollars ($18,459.00) for the years 2026 and 2027. The Senior Life Department has received grant award from the WRAAA for 25 years and these funds are used to provide nutrition services (3 meals a week) to any senior citizen aged 60 or older. This grant is made possible through WRAAA which contract will provide partial funding in an amount not to exceed eighteen thousand four hundred fifty-nine dollars ($18,459.00), with said funds to be deposited into the Special Hold Fund (611) for the City's Programs under Title III of the 1965 Older Americans Act (42 USC 35) to include nutrition and support services for the years 2026 and 2027. Cc: Mayor Bill Schneider A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager

Ordinance 25-47 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-47 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR / HR MANAGER REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN WERING AN ORDINANCE REPEALING SECTIONS 143.03 143.05, 143.06, 143.07,143.08, 143.09, 143.11, 143.12, 143.13, 143.15, 143.28, 143.30, 143.31, 143.32, 143.33, 143.34, 143.35, 143.36, 143.37, 143.38, 143.39, OF CHAPTER 143 ENTITLED EMPLOYMENT PROVISIONS, REPEALING ORDINANCE 19-42 AND UPDATING AND RENUMBERING EXISTING PROVISIONS OF SECTIONS IN CHAPTER 143, AND DECLARING AN EMERGENCY WHEREAS, the City’s employment provisions covering employees not members of collective bargaining units, and items silent in the contracts have not been updated since 1991; and WHEREAS, many of the ordinances were prescriptive in nature and better served as policy and procedure versus law allowing for flexibility to make changes over time as employment needs change; and WHEREAS, updated leave ordinances are designed to attract and retain qualified employees, and to allow the city to be aligned with surrounding municipalities’ employment provision. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That Sections 143.03 143.05, 143.06, 143.07,143.08, 143.09, 143.11, 143.12, 143.13, 143.15, 143.28, 143.30, 143.31, 143.32, 143.33, 143.34, 143.35, 143.36, 143.37, 143.38, 143.39 of Chapter 143: Employment Provisions as previously adopted are hereby repealed, as well as Ordinance 19-42 (Sick Leave Donation). SECTION 2. That existing Sections 143.01, 143.02, 143.04, 143.10, 143.14, 143.16, 143.17, 143.18, 143.19, 143.20, 143.21, 143.22, 143.23, 143.24, 143.25, 143.26, 143.27, and 143.29 have been updated as show in “Exhibit A”. SECTION 3. That Chapter 143 entitled “Employment Provisions” shall now consist of the following updated provisions: 143.01 DEFINITIONS 143.02 EMPLOYEES COVERED 143.03 EMPLOYEE CLASSIFICATION PLAN 143.04 DEVELOPMENT AND MAINTENANCE OF COMPENSATION RANGES 143.05 PART-TIME EMPLOYEES 143.06 HOURS OF WORK 143.07 OVERTIME DEFINED 143.08 LONGEVITY PREMIUM

Ordinance 25-47 | Page 2 143.09 UNIFORM ALLOWANCE 143.10 TRAVEL EXPENSES AND MILEAGE ALLOWANCE 143.11 HOSPITALIZATION COVERAGE 143.12 SICK LEAVE 143.13 VACATON LEAVE 143.14 HOLIDAY LEAVE 143.15 FUNERAL LEAVE 143.16 MILITARY LEAVE 143.17 JURY LEAVE 143.18 UNAUTHORIZED LEAVE SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety, and welfare and for the further reason that it is necessary to expedite this ordinance for the efficient operation of the City of Fairview Park; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 3rd reading: ____________________________________ Michael P. Kilbane, President of Council ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

CHAPTER 143 EMPLOYMENT PROVISIONS 143.01 DEFINITIONS. For purposes of this chapter: (a) "Director" is deﬁned as the Director of the Administrative Department to which an employee is assigned, or the Mayor with respect to an employee assigned to the administrative control of the Mayor and members of boards and commissions, or the President of Council with respect to an employee of Council, including the Clerk of Council. (b) "Position" is deﬁned as a group of currently assigned duties and responsibilities whether occupied or vacant requiring the full or part-time employment of one person. (c) "Class" is deﬁned as a group of positions (or one position) that: (1) Has similar duties or responsibilities; (2) Requires like qualiﬁcations; and (3) Can be equitably compensated in the same salary range. (d) "Class title" is deﬁned as the oﬃcial designation or name of the class as stated in the class speciﬁcation. It shall be used on personnel records and actions. Working or oﬃce titles may be used for purposes of internal administration. (e) "Employee" is deﬁned as any incumbent of a position. (f) "Regular full-time" employee is deﬁned as an employee who is employed on a regular and continuing basis and for whom there is a reasonable expectancy that such employment will continue in excess of six (6) months and excluding overtime is in employment two thousand eighty (2080) or more hours per calendar year or an average of forty (40) or more hours a week. The phrase "regular full-time" employee does not include elected oﬃcials, members of any board or commission, the Director of Law, attorneys in the Department of Law, and any person providing services pursuant to contract, except as otherwise provided in this chapter. (g) "Regular part-time" employee is deﬁned as an employee who is employed on a regular and continuing basis and for whom there is a reasonable expectancy that such employment will continue in excess of six (6) months and excluding overtime is in employment less than two thousand eighty (2080) hours per calendar year and averages less than forty (40) hours per week. (h) "Temporary full-time" employee is deﬁned as an employee who is employed on a regular and continuous basis and for whom there is no reasonable expectancy of regular and continuous employment with the City for a period in excess of six (6) months and who averages forty (40) or more hours per week excluding overtime. (i) "Temporary part-time" employee is deﬁned as an employee for whom there is no reasonable expectancy of regular and continuous employment with the City for a period in excess of six (6) Ordinance 25-__ | Exhibit A | Page 1 of 12

months and excluding overtime is in employment less than two thousand eighty (2080) hours per calendar year and averages less than forty (40) hours per week. (j) "Active employment" is deﬁned as the actual doing of the work which is a part of the employee's position description and shall include the time periods which the employee is on paid vacation leave, holiday leave, jury service and leave for training. Active employment shall not include any time period during which an employee is on sick leave, military leave, leave without pay, authorized leave, receiving disability pay or under suspension. (k) "Salary" is deﬁned as the rate of compensation per year. (l) "Hourly" is deﬁned as the rate of compensation per hour. (m) "Regular workday" is deﬁned as the number of hours in an employee's workday as established pursuant to this chapter. (n) "Regular work week" is deﬁned as the number of hours in an employee's work week as established pursuant to this chapter. (o) "Overtime" is deﬁned as work in addition to the established schedule of hours of work in the regular work day or regular work week. (p) "Retirement" is deﬁned as disability or service retirement under any State or Municipal retirement system in this State. 143.02 EMPLOYEES COVERED. The provisions of this chapter shall be applicable to all non-elected employees of the City, and who are regular full-time, regular part-time, temporary full-time or temporary part-time employees of the City as deﬁned in Section 143.01. For employees who are members of collective bargaining agreements executed by the City, the terms of the agreement shall supersede this chapter, where applicable. 143.03 OBJECTIVES. - repealed 143.04 COMPENSATION OF CLASSIFICATION PLAN EMPLOYEE CLASSIFICATION PLAN. The employee classiﬁcation plan shall include the classiﬁcation schedule and a complete inventory of all positions, and accurate descriptions and speciﬁcations for each class of employment not included within collective bargaining agreements. 143.05 CLASS SPECIFICATIONS. – repealed 143.06 USE OF THE PLAN. – repealed 143.07 MAINTENANCE OF THE PLAN. – repealed Ordinance 25-__ | Exhibit A | Page 2 of 12

143.08 AMENDMENTS TO POSITION CLASSIFICATION PLAN. – repealed 143.09 ALLOCATION APPEALS. – repealed 143.10 DEVELOPMENT AND MAINTENANCE OF COMPENSATION RANGES. The compensation range for each position and creation of or adjustment to position titles not covered by collective bargaining shall be approved by City Council. The Administration shall make comparative studies of factors aﬀecting the level of salary ranges as often as necessary and shall submit his/her recommendations to Council for its action. Approval of appointments above the minimum rate shall be based upon qualiﬁcations of the appointee or inability to employ eligible candidates at the minimum rate. Salary adjustments within an established range shall not be automatic but shall be dependent upon formal recommendation of the director of the employing administrative department to the Mayor, or in the case of an employee of Council, the Council President. 143.11 APPOINTMENT RATE. – repealed 143.12 WITHIN-RANGE INCREASE. – repealed 143.13 PAY RATES AND TRANSFER, PROMOTION OR DEMOTION. – repealed 143.14 PART-TIME EMPLOYEES. Part-time employees may be paid on an hourly or salary basis as determined by the director of the department in which the employee is hired. The hourly rate of a part-time employee shall be determined by dividing the regular number of work week hours for full-time employees in the appropriate classiﬁcation into the weekly equivalent for the annual salary of such full-time position, or within the range for part-time employees listed on the annual salary ordinance. 143.15 PERMITTING OVERRUN OR UNDERRUN ON SALARIES AS REQUIRED FOR COMPUTER PAYROLL METHODS; DEDUCTIONS FROM PAY. – repealed 143.16 HOURS OF WORK. Other than the Clerk of Council whose schedule is established by the Council or its Presiding Oﬃcer, the regularly-assigned work week and the regularly assigned work-day for all employees of the City who are not members of a collective bargaining unit shall be established by the directors of the various departments and approved by the Mayor. 143.17 OVERTIME DEFINED OVERTIME PREMIUMS. (a) Any work in excess of the regular work week and the regular workday shall be compensated at the overtime premium as set forth herein. For the purpose of calculating overtime, all leave with pay granted elsewhere in this chapter, with the exception of sick leave and jury leave, shall be included as work actually physically performed. Ordinance 25-__ | Exhibit A | Page 3 of 12

b) Full-Time Hourly Employees. (1) Full-time hourly, non-Fair Labor Standards Act exempt, employees shall be compensated at the rate of time and one-half the regular rate of pay for work performed in excess of eight hours per day, and forty hours per week, and for work performed on Saturday, Sunday or any holiday as deﬁned in Section 143.24. In the event such an employee is required to work any seven consecutive days, he or she shall be compensated at the rate of double the regular rate of pay for the seventh day. The employee will have the option to have the overtime paid in a cash payout or via compensable time. (2) Overtime paid for labor performed on a compensated holiday shall be in addition to the regular time compensation for such holiday, but holiday hours so compensated shall not again be used in any other overtime computations. When two or more types of overtime are applicable for the same hours of work, only one will be paid. In no case will overtime be duplicated or pyramided. No credit will be allowed or premium payment made for overtime labor unless it is rendered pursuant to prior order or approval by the department head or other supervisory employee customarily authorized to direct the employee rendering it, or pursuant to a regularly established or published department rule or schedule. (3) At no time shall any full-time hourly non-Fair Labor Standards Act exempt employee accrue more than one hundred twenty (120) hours of compensable time, and will receive a lump sum cash payout for any hours accumulated in excess of one hundred twenty hours (120). (4) No more than one hundred twenty (120) hours of accrued compensable time shall be converted to cash upon termination of employment. (5) Hours earned or taken of compensable time will be tracked on timesheets submitted to the Finance Department with biweekly payroll. (c) Annual Salaried Employees. (1) All annual salaried employees who are exempt from the Fair Labor Standards Act shall be entitled to compensable time oﬀ, at a rate of one hour oﬀ for each hour worked in excess of eight hours per day and forty hours per week, and for work performed on Saturday, Sunday and any holiday as deﬁned in Section 143.24. (2) At no time shall any annual salaried employee accrue more than one hundred twenty (120) hours of compensable time, and will receive a lump sum cash payout for any hours accumulated in excess of one hundred twenty hours (120). (3) No more than one hundred twenty (120) hours of accrued compensable time shall be converted to cash upon termination of employment. Ordinance 25-__ | Exhibit A | Page 4 of 12

143.18 LONGEVITY PREMIUM. (a) All non-elected full-time employees shall receive an additional compensation for the length of full-time, continuous service with the City according to the following schedule: One hundred dollars ($100.00) for each year of consecutive full-time service with this City commencing on the employee’s ﬁfth (5th) anniversary date of such service with the City. At that time the employee will become entitled to a sum of ﬁve hundred dollars ($500.00), which will be paid in a lump sum in the ﬁrst pay period of December of that year. Employees with more than ﬁve (5) years of consecutive full-time service with the City shall be entitled to one hundred dollars ($100.00) per year of service up to a maximum of twenty-ﬁve hundred dollars ($2,500). Longevity will continue to be awarded on the employee’s successive anniversary dates of consecutive full-time service to the City according to the procedure hereinbefore provided. (b) All sums payable to any employee by virtue of this section shall be prorated in the year of separation to the date of such separation. (c) Elected oﬃcials, attorneys in the Department of Law, the City Engineer, members of any board or commission, any person providing services pursuant to contract and seasonal employees shall not be eligible for longevity compensation hereunder. (d) No individual employed by the City in more than one capacity shall be entitled to the beneﬁts of this section other than the primary Department of such employee. (e) Except as provided in subsection (b) and subsection (f), termination of employment, for any reason, either voluntary or involuntary, shall terminate all rights and accrued beneﬁts and eligibility under this section. Any employee who retires and is re-hired full-time by another Department of the City shall accrue beneﬁts hereunder as if the employee were a new employee and prior service with the City shall not be counted. (f) In the event an employee leaves the employment of the City under the disability provisions of a pension program or dies while still on the active payroll of such department, then the longevity beneﬁts payable under this section shall be prorated for such a period of time. Such prorated longevity beneﬁts shall be payable in a lump sum within thirty (30) days after disability commences or death of such employee and shall be paid to such member or surviving wife or husband, dependent children or heirs designated in the estate of the employee, in the order hereinbefore named. 143.19 UNIFORM ALLOWANCE. Ordinance 25-__ | Exhibit A | Page 5 of 12

(a) For those employees required to wear special uniforms in carrying out their duties, the City will pay an annual allowance, as and for a uniform purchase, maintenance and repair allowance according to the following schedule: (1) To the Chief of the Fire Department, the same sum as paid to other employees of the Fire Department. (2) To the Chief of the Police Department, the same sum as paid to other employees of the Police Department. (b) The aforesaid allowances shall be paid on a semi-annual basis. Any uniform required to be worn by any of the aforementioned employees, or any portion thereof, which may be damaged or destroyed in the line of duty, ordinary wear and tear excepted, shall be replaced by the City. (c) The aforesaid mentioned uniform allowances shall be prorated to the date of resignation or retirement of such employee. If such uniform allowance account is overdrawn, the overdrawn amount shall be prorated and deducted from the ﬁnal salary payment of such employee. If an employee is due a uniform allowance payment at the time of termination of employment, the amount so due shall be paid on a prorated basis based upon the applicable annual allowance and shall be added to the ﬁnal payment. In departments with seasonal, part-time employees or full-time employees not members of a collective bargaining unit, the City will provide uniforms and equipment, not in the form of an allowance. 143.20 TRAVEL EXPENSES AND MILEAGE ALLOWANCE. (a) The travel expenses of any City oﬃcial or employee attending meetings, conferences or conventions relating to municipal aﬀairs outside the City or while engaged in any oﬃcial business, including travel, lodging, meals, fees, tips and gratuities, and other business related expenses shall be paid by the City or such person shall be properly reimbursed for the expense so incurred if the travel is ﬁrst authorized by the Mayor and the director of the department to which the employee is assigned or in the case of a member of Council by the President of Council and if the Director of Finance certiﬁes that funds are appropriated and available for such purposes. (b) The maximum reimbursement for lodging, meals and incidentals shall be based on travel location rates determined by the most recent U.S. General Services Administration (GSA) per diem rates for Federal Employees. Taxes and gratuity are included in the meal totals. Gratuity given in the excess of the GSA amount shall be the responsibility of the employee and will not be reimbursed. No alcohol or personal items not related to city business will be permitted to be reimbursed while traveling on behalf of the City. (c) Mileage, tolls and parking using personal vehicles for conducting city business will be reimbursed. Mileage will be reimbursed at the current rate permitted by the Internal Revenue Service. Ordinance 25-__ | Exhibit A | Page 6 of 12

143.21 INSURANCE PREMIUM PAYMENTS. HOSPITALIZATION COVERAGE a) The City will provide hospitalization for full-time employees not covered by collective bargaining units that should mirror the negotiated coverages allowed. b) The Mayor is hereby authorized to enter into any contract necessary to carry out the terms of this subsection. c) The Director of Finance is hereby authorized to pay the premiums as the same become due for the service. 143.22 SICK LEAVE. All regular full-time employees of the City shall receive sick leave according to the following terms and conditions: (a) Sick leave may be utilized on account of illness or injury incapacitating the employee from work and for visits to a physician or dentist, or the birth / adoption of a child without loss of regular time pay, vacation, seniority or other rights or privileges. In addition, sick leave may be utilized to care for a spouse, parent or child on account of the spouse, parent's or child's illness. (b) All employees shall earn sick leave at the rate of four and six-tenths (4.6) hours per bi-weekly pay period during which the employee actually worked or was absent by reason of leave granted elsewhere in this chapter with the exception of leave without pay. (c) Full-time employees not covered by a collective bargaining agreement may begin to accumulate sick leave pay upon the ﬁrst day of hire. (d) Full-time employees not covered by a collective bargaining agreement may accumulate 26 weeks (1040 hours) of unused sick leave and they shall be allowed to convert thirty-three percent (33%) of such sick leave into a lump sum cash payment up to a maximum of 347 hours of pay upon retirement, resignation or death. (e) Full-time employees not covered by a collective bargaining agreement who have accumulated more than 26 weeks (1040 hours) of sick leave may convert on a three-to-one basis all days accumulated over 26 weeks (1040 hours) into a lump sum cash payment at the end of each calendar year. (f) For employees hired prior to January 1, 2026, they may elect to forgo sections (d) and (e) and elect to accumulate sick leave to an unlimited amount. Upon the retirement or death of any such employee who has ten years or more of continuous employment with the City and has applied for retirement beneﬁts from a State of Ohio Public Employee Retirement System, such employee shall be entitled to receive a cash payment equal to the employee’s hourly rate of pay at the time of retirement multiplied by one-half the total number of accumulated but unused sick hours Ordinance 25-__ | Exhibit A | Page 7 of 12

earned by such employee, provided, however, that such resulting number of sick hours to be paid shall not exceed 1307 hours. (g) An employee from the State or any of its political subdivisions to the City shall be credited with the unused balance of accumulated sick leave up to the maximum permitted in this section provided proof of such sick leave credit is furnished in writing by the employee's former employer. (h) Employees who are discharged for cause forfeit all rights to payment under this subsection. (i) Sick leave may be used for retirement purposes, such as, for example, an early retirement. (j) The Administration is permitted to create a sick leave donation policy and procedure (Repeal Ordinance 19-42) (k) The President of Council with the approval of Council as to an employee of Council, including the Clerk of Council, and the Mayor as to a non-collective bargaining unit employee may grant a leave of absence on account of sickness or disability without pay once an employee has exhausted all leave banks. An employee on a leave of absence without pay shall not be entitled to earn credits toward sick time, vacation time and/or holidays. An employee on a leave of absence shall reimburse the City for all medical coverage premiums paid for by the City during the leave of absence period permitted. 143.23 VACATION LEAVE. (a) Full-time employees not covered by a collective bargaining agreement will begin accumulating vacation leave upon the ﬁrst day of hire at the following rates: Years of Service Hours of Vacation Per Year Working Days Hours Per Pay (26 pays) Start to 4 years 80 10 3.077 5 to 9 years 120 15 4.615 10 years to 14 years 160 20 6.154 15 to 22 years 200 25 7.692 23 years + 240 30 9.231 (b) No employee may accumulate in excess of ten weeks (50 working days or 400 hours) of vacation time, excluding all vacation time earned in the year in which the accumulated vacation is taken. Employees will receive a lump sum cash payment for any accumulated vacation time over 50 working days (400 hours) at year end. Ordinance 25-__ | Exhibit A | Page 8 of 12

(c ) The Mayor may permit full-time employees not covered by a collective bargaining to have starting vacation leave amounts commensurate with levels of vacation earned with prior employers. New employees must provide a letter from their prior employer with dates of employment, vacation earned at the time of termination, and any vacation balance not cashed out at termination. This will help determine starting vacation balance, and the amount of vacation earned each pay period going forward. (d) The Director of each Department shall designate the time when each employee may take vacation leave. (e) Upon termination of employment, full-time employees not covered by a collective bargaining will receive a lump sum cash payout of the hours in the vacation bank upon the date of termination. (f) In the case of the death of a City employee, the unused vacation leave to the credit of any such employee, shall be paid in accordance with Ohio R.C. 2113.04, or to his or her estate. (g) In the event of 27th pay period, there will not be an accumulation of vacation time for that pay. (h) Any employee who transfers from part-time to full-time employment status, without interruption in employment with the City, shall have his/her part-time service, pro-rated to equivalent full-time service, included in the service time for purposes of accruing vacation time. 143.24 HOLIDAY LEAVE. (a) Each regular full-time employee who is not a member of a collective bargaining unit shall receive holiday pay at regular compensation on the following holidays: 1 New Years Day 2 Martin Luther King Day 3 Presidents Day 4 Memorial Day 5 Juneteenth 6 Independence Day 7 Labor Day 8 Thanksgiving Day 9 Day After Thanksgiving 10 Christmas Day 11 Personal Day 12 Personal Day 13 Personal Day 14 Personal Day Ordinance 25-__ | Exhibit A | Page 9 of 12

(b) Personal Days must be taken within the current calendar year and not carried over if not used, and unused Personal Days will be paid out upon termination during the current calendar year. (c) Should holiday leave granted herein occur on a Sunday, the following Monday shall be observed as the holiday. Should holiday leave granted herein occur on a Saturday, the preceding Friday shall be the holiday. (d) Should an employee be regularly scheduled for work on a day deﬁned hereinbefore as holiday leave, such employee shall be entitled to take such holiday leave at another time as may be approved by the director of the employing department. (e) With the exception of Personal Days, the City Hall Administrative Oﬃces will be closed on the ten (10) listed holidays. The Senior Center and the Gemini Recreation Center may elect to be open on any of those ten (10) days, and full-time employees not covered by a collective bargaining unit in those departments will be granted a Personal Day for any of the ten (10) holidays worked 143.25 FUNERAL LEAVE. (a) If death occurs among members of the employee's family, such employee shall be granted paid funeral leave in accordance with the following schedule: (1) Spouse, son, daughter, stepchild, mother, father, stepparent; Up to 10 workdays (2) Brother, sister, grandparent, grandparent-in-law, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in- law, daughter-in-law, son-in-law; Up to 5 workdays (3) Aunt, uncle, niece, nephew; or loco parentis 1 workday (b) If a death in the immediate family as hereinbefore occurs while the employee is on duty, the employee shall be excused for the remainder of the workday, and such time shall not be charged to leave of any kind. 143.26 MILITARY LEAVE. (a) All full-time, permanent, hourly employees and all annual, salaried employees shall be granted leaves of absence from their respective positions without loss of pay for the time they are performing service in the uniformed services, for periods of up to one month, for each year in which they are performing service in the uniformed services. (b) Any full-time, permanent, hourly employee or annual, salaried employee who is entitled to the leave provided under subsection (a) of this section, and who is called or ordered to the uniformed services for longer than a month, for each federal ﬁscal year in which the employee performed service in the uniformed services, because of an executive order issued by the president of the United States, because of an act of congress, or because of an order to perform duty issued by the governor pursuant to section 5919.29 of the Revised Code is entitled, during Ordinance 25-__ | Exhibit A | Page 10 of 12

the period designated in the order or act, to a leave of absence and to be paid, during each biweekly pay period of that leave of absence, the diﬀerence between the employee's gross biweekly wage or salary as an employee and the sum of the employee's gross uniformed pay and allowances received in that pay period. (c) No employee shall receive payments under subsection (b) hereof, if the sum of the employee's gross uniformed pay and allowances received in a pay period exceed the employee's gross wage or salary for that period or if the employee is receiving pay under subsection (a) hereof. (d) Each employee who is entitled to leave provided under subsection (b) hereof shall submit to the employee's appointing authority the published order authorizing the call or order to the uniformed services or a written statement from the appropriate military commander authorizing that service, prior to being credited with that leave. (e) The City shall maintain or reactivate all medical, dental and prescription beneﬁts of an employee who is entitled to leave provided under subsection (b) hereof at the request of the employee, the employee's spouse or the employee's dependent. The employee, spouse or dependent and the City shall continue to be liable for payment of the cost of said beneﬁts as if the employee were not on a leave of absence. 143.27 JURY LEAVE. (a) All City employees shall receive their regular wages for time lost from their work with the City while serving as a member of a Municipal, Common Pleas or Federal Court jury panel, without deduction for any amount as they may receive from the court for such service. (b) No time spent in such service shall be counted or used for purposes of determining eligibility for overtime pay or compensatory time oﬀ. 143.28 PERSONAL LEAVE OF ABSENCE.- repealed 143.29 UNAUTHORIZED LEAVE. Employees absent from work without authorization shall be considered unauthorized leave. An unauthorized leave for a period of three (3) or more assigned working days shall be considered as an automatic resignation from service with the City. 143.30 PAYMENT UPON SEPARATION.- repealed 143.31 TRAINING. - repealed 143.32 PHYSICAL EXAMINATION. - repealed 143.33 TRANSFER OF BENEFITS. - repealed Ordinance 25-__ | Exhibit A | Page 11 of 12

143.34 SURETY BONDS. - repealed 143.35 BI-WEEKLY COMPENSATION PAYMENT. - repealed 143.36 VOLUNTARY DEFERRED COMPENSATION PLAN. - repealed 143.37 INCENTIVE COMPENSATION. – repealed 143.38 PICK-UP OF EMPLOYEE CONTRIBUTIONS TO PERS BY SALARIED EMPLOYEES AND ADMINISTRATORS. - repealed 143.39 PICK-UP OF EMPLOYEE CONTRIBUTIONS TO PERS AND PFDPF BY SERVICE EMPLOYEES, POLICEMEN AND FIREMEN. - repealed Ordinance 25-__ | Exhibit A | Page 12 of 12

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Jennifer Pae, Finance Director / HR Manager RE: Updates and Revision of Section 143: Employment Provisions DATE: September 2, 2025 The Administration of the City of Fairview Park requests the passage of the following Ordinance with three readings with emergency enactment: AN ORDINANCE REPEALING SECTIONS 143.03 143.05, 143.06, 143.07,143.08, 143.09, 143.11, 143.12, 143.13, 143.15, 143.28, 143.30, 143.31, 143.32, 143.33, 143.34, 143.35, 143.36, 143.37, 143.38, 143.39, OF CHAPTER 143 ENTITLED EMPLOYMENT PROVISIONS, REPEALING ORDINANCE 19-42 AND UPDATING AND RENUMBERING EXISTING PROVISIONS OF SECTION 143, AND DECLARING AN EMERGENCY The majority of the codified ordinances that cover city employment provisions have not been updated since 1991. These ordinances are the provisions for employees not members of collective bargaining units, or for employment issues not addressed in the contracts. Updates to this section will assist with the creation of an updated employee manual, as well as creating a starting point for the upcoming labor union negotiations. Upon review of Section 143, there are many items that are being asked to be repealed since they are more policy in nature than in ordinance form which are law. This section was compared with several other Cleveland-area municipalities’ codified ordinances pertaining to employment provisions, and the majority do not have this level of ordinances that would function better as policy. And many sections that remain are being updated to modernize the City’s leave ordinances which will help to attract and retain employees especially: • Holidays • Vacation • Sick It is recommended that the City should have set holidays, rather than “floating” holidays.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org The current vacation provisions make it difficult to attract new employees, and it causes confusion for when employees leave service with the City. Rather than waiting a year to begin to be able to take two weeks’ vacation, the updates allow full-time employees to begin earning vacation time upon hire at a rate commensurate with what they earned at a prior position. And when employees leave the City, there is no longer a confusing calculation of actual vacation time accrued for payouts. Finally, vacation should not be “use it or lose it” within a calendar year, and there are now caps on the amount an employee can earn. It is recommended that the City have sick leave caps and payouts, and that non-union full-time employees have the ability to earn comp time like employees in collective bargaining unit employees. The Administration looks forward to discussing the proposed changes in committee and thanks Council for their consideration of the much-needed updates to Section 143: Employment Provisions. cc: Mayor Bill Schneider A. Steven Dever, Director of Law Liz Westbrooks, Clerk of Council

Ordinance 25-48 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-48 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE CITY HALL CAMPUS PROJECT PHASE 2 AND DECLARING AN EMERGENCY WHEREAS, Council passed Ordinance 25-15 on April 7, 2025 authorizing the Mayor to enter into an agreement with R.E. Warner to evaluate the existing City Hall Administration Building, Police and Fire Stations for the City of Fairview Park (“City”) and to develop a new design for the City Hall Administration Building, Police and Fire Stations (“City Hall Campus Project”) based on assessment and programming; and WHEREAS, R.E. Warner will be doing a comprehensive municipal campus improvement that will include a new service garage, City Hall Administration Building, Police and Fire Stations and site improvements to the parking lot; and WHEREAS, R.E. Warner has completed Phase 1 of the City Hall Campus Project which was the development and design, based on assessment and programming, to upgrade the City Hall Administration Building, Police and Fire Stations which include full redesigned layout, addition of a new vestibule for City Hall, and a new addition for the Police Department; and WHEREAS, the R.E. Warner proposal for Phase 2 of the City Hall Campus Project will provide design and drawings for the following disciplines: Survey, Landscape, Demolition, Architectural, Civil, Structural, HVAC, Plumbing, Fire Protection and Electrical (Exhibit A); and WHEREAS, Phase 2 of the City Hall Campus Project will prepare the City for construction. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to enter into an agreement with R.E. Warner at a cost of eight hundred thirty-nine thousand dollars ($839,000.00) which is to be paid from the Capital Projects Fund (Fund 811). SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

Ordinance 25-48 | Page 2 SECTION 3. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety and welfare; and for the further reason that R.E. Warner can get started on design and drawings for the City Hall Campus Project and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 3rd reading: ___________________________________ Michael P. Kilbane, President of Council ___________________________________ Bill Schneider, Mayor ___________________________________ Liz L. Westbrooks, Clerk of Council

REW Exhibit A RE. WARNER ENGINEERS | ARCHITECTS | SURVEYORS VIA--E-MAIL megan.otter@fairviewparkohio.gov August 27, 2025 Megan Otter City of Fairview Park 20777 Lorain Road Fairview Park, OH 44126 Reference: City of Fairview Park (City of Fairview Park) Fairview Park City Hall Campus Updates Professional Services Proposal No. P33125-R2 Dear Ms. Otter: Thank you for the opportunity to submit our proposal for the Fairview Park City Hall Campus Updates. R.E. Warner is dedicated to your operational success. Our team members have decades of experience developing facilities and infrastructure that are home to the essential products and services of the modern world, and we understand the critical nature of our clients’ operations. With that in mind, we provide an extensive range of services across engineering, architecture and surveying, and we are committed to working alongside your team to achieve your objectives. The team members reserved for your project offer invaluable experience, knowledge, and dedication to quality and service. We pride ourselves on being easy to work with and have been repeatedly told that our friendly, responsive, and collaborative nature sets us apart. Based on previous work and communication with our design team. Our understanding of the scope of this project is detailed below. 25000 Country Club Blvd., Ste. 340, North Olmsted, Ohio 44070 | P: 440.835.9400 | F: 440.835.9474 | rewarner.com

= | RE WARNER PROJECT OVERVIEW The City of Fairview Park is moving forward with a comprehensive municipal campus improvement project. This includes the construction of a new service garage to support city service operations and maintenance. A full interior renovation of the existing City Hall, featuring a redesigned layout and the addition of a new vestibule. Additionally, a new addition will integrate the Police functions, the overall project will enhance operational efficiency and public safety services SCOPE OF WORK To fulfill the scope of services for this project R.E. Warner will provide design and drawings for the following disciplines: Survey Landscape Demolition Architectural Civil Structural HVAC Plumbing penr naw WY Fire Protection 10. Electrical In addition to the design services, R.E. Warner will provide project management for the design team and attend meetings as noted below. Survey Scope: 1. Boundary retracement survey of Cuyahoga County Parcels #322-02-013, #322-03-001, and #322- 03-002. a. Location of found property pins or witness monuments as applicable. b. Set pins in corners where necessary. Boundary survey drawing including bearings & distances of the parcel boundary and monuments called out, with a tie-in line commencing from a centerline public right of way monument. Landscape Scope: 1. Provide an overall site masterplan with concept alternatives. 2. Landscape and hardscape design for the city hall addition, renovation, and service garage. 3. Schematic Design: Initial concepts, lighting, planting ideas. 4 Design Development: Detailed plans, grading, irrigation, materials. pr pit iit iit ticipate tnncinnetesnemeesanenimanetnietinentdtinsian Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 2 of 16 | P33125_R2.docx

EW |= RE WARNER Construction Documentation: Technical drawings and specifications. Bidding Support: Pre-bid meeting, RFI responses, bid evaluations. Construction Observation: Site visits, submittal reviews, field sketches. Grading and drainage for pedestrian and planting areas. po onan Pavements for pedestrians, bikes, and vehicles. 10. Landscape walls, steps, railings. 11. Fences, trellises, shade structures, decks, seating. 12. Site furnishings (benches, tables, trash bins, bike racks, fountains). 13. Site lighting fixture selection. 14. Planting and soil management. 15. Irrigation systems (if requested). 16. Assistance with submittals to building departments. 17. One round of revisions per agency comment. Demolition Scope: 1. Provide the following drawings to show demolition of existing structures and utilities: a. City hall Interior Demolition plans (architectural, mechanical, electrical, and plumbing). b. Demolition of any site structures, including buildings, pavements, site elements and equipment. Architectural Scope: 1. Provide the following drawings for AHJ plan review, reviews, bidding and permit and construction: a. Project title sheet. b. Code compliance, life safety and egress. 2. Provide design, plans, sections, details and schedules for AHJ plan review, reviews, bidding and permit and construction, for all new facilities/renovations. 3. Work with mechanical and electrical disciplines during the creation of an energy code compliance check. 4. Incorporate city of Fairview Park’s standards into building materials and finishes if available. Provide materials boards and interior/exterior renderings. We have included a total of 1 material board and 1 rendering in this proposal for an anticipated architectural review board. (Garage and Addition only) Civil Scope: 1. Provide design, plans, sections, and details for AHJ plan review and construction associated with the following: a. Demolition of existing roadways (drives, islands, and aprons), structures, buildings, fences, or appurtenances in the way of the construction. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 3 of 16 | P33125_R2.docx

m WAG | RE WARNER =WV b. Proposed building pads, roadways, parking, structures, fences, and signage. c. Underground utility relocation and design. d. Erosion and sediment control. e. Grading and drainage design within the site limits. 2. Conduct interviews with the City of Fairview Park to understand the site operations and required pedestrian and traffic flows. 3. Provide a proposed site layout identifying where the improvements can be located based on the information obtained from the zoning and code review, site surveys and City of Fairview Park interviews. 4. Investigate stormwater management requirements with local authorities having jurisdiction. Structural Scope: (Service Garage & City Hall Addition) 1. Provide design, plans, sections, details, and elevations for AHJ plan review, reviews, bidding and permit and construction of the following structures: a. Service Garage: i. Building foundations and slab on grade for a metal building system. ii. Trench drains and pits. iii. Framing and stairs for an interior mezzanine. b. New City Hall Vestibule i. Provide foundations and roofing design. ii. Complete wind and snow load calculations 2. Develop a statement of Special Inspections. Structural Scope: (City Hall Renovation) 1. Provide design, plans, sections, details, and elevations for AHJ plan review and construction of the following structures: a. New mezzanine and stairs at fire department apparatus bay. i. The mezzanine will tie into existing columns. b. Third-floor reframing j. Convert sloped concrete slab into flat usable floor. ii. Floor will be light gauge metal framing or wood joists with plywood. iii. Fire blocking may be required in the floor cavity. c. Front vestibule addition i. Small (approx. 22 ft x 31 ft) glass storefront addition with flat roof. ii. Wall footings for perimeter walls. iii. Structural steel or light-gage framing for curtain wall. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 4 of 16 | P33125_R2.docx

=\Vf | RE WARNER 2. Evaluate the existing structure for interior renovation. a. Evaluate existing roof for added MEP loads. b. Evaluate existing floors for relocated interior walls. c. Evaluate which walls are load bearing and must remain. 3. Provide structural repair details per prior assessments for the following: a. Roof & envelope repairs i. Roof decking replacement in-kind with plywood. (Roof framing is assumed to be adequate.) ii. Roof patch for cupola removal. iii. Carport roof deck replacement. iv. Cleaning and repainting of existing steel carport frames. v. Low-slope elevator roof deck replacement b. Masonry lintel replacement i. Repointing of deteriorated mortar joints at exterior and interior masonry walls. ii. Replacement of spalled or cracked block units. iii. Replace deteriorated steel lintels supporting masonry veneer, particularly above west basement garage door. iv. Masonry walls are assumed to be otherwise stable and do not require wholesale replacement. c. Basement wall repairs i. Addressing water infiltration at Northeast basement storage room (wall deterioration, corroded beam end) and east corridor wall near kitchen (significant water entry). ii. Patching spalled concrete wall surfaces. ii. Cleaning and recoating corroded steel beam ends embedded in walls. Vv. Replacing interior steel lintel. v. Waterproofing the interior side of the basement wall. (Exterior excavation may be recommended.) vi. Wallis assumed to be structurally sound. d. Trench drain & floor repairs j. Replacement of trench drain in Fire Department garage with corrected slope and elevation. ii. Replacement of surrounding slab sections. iii. Assumes existing subgrades are suitable for re-pour; no foundation work anticipated. e. Basement concrete & steel repairs i. Repair of spalled/deteriorated concrete walls and ceilings in basement areas. ii. Patching at exposed reinforcing steel. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 5 of 16 | P33125_R2.docx

3=W | RE. WARNER iii. Recoating of corroded steel framing and embedded elements in basement. 4. Develop a statement of Special Inspections. HVAC Scope: 1. Provide design drawings including plans, sections, notes, schedules, diagrams and details for AHJ plan review and construction of the following systems: Space heating and cooling systems. b. Ventilation systems including the dedicated outside air systems, general exhaust and dedicated exhaust systems. c. Condenser water systems. d. Heating hot water systems. 2. Prepare control diagrams and sequence of operations. Prepare construction specifications. 4. Work with architectural and electrical disciplines during the creation of an energy code compliance check. Plumbing Scope: 1. Provide design, plans, sections, details and specifications for AHJ plan review for demolition and new construction of the following plumbing systems: a. Natural gas. b. Domestic water. c. Sanitary Sewer. d. Compressed air. Oil waste. @ f. Storm Sewer. g. Fluid conveyance in service garage basis of design. Fire Protection Scope: 1. R.E. Warner to provide performance specification for fire suppression system for the service garage and additions for contractor and vendor coordination. 2. Forthe renovation, it shall be the responsibility of the contractor and respective vendor to modify existing system (if any) and reconfigure to the new layout provided by R.E. Warner. Electrical Scope: 1. Provide design, plans, sections, and details for AHJ plan review and construction of the following electrical systems: a. Interior lighting. ae it niente neater anette tee Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 6 of 16 | P33125_R2.docx

=\Wf | RE WARNER b. Exterior/site lighting in the vicinity of the building. c. Facility power inclusive of convenience and weld outlets. d. Emergency lighting including exit signs. e. Building grounding grid. f. Communication systems showing physical locations of data outlets. 2. Work with mechanical discipline during the creation of an energy code compliance check. Opinion of Probable Cost Scope: 1. 2. Develop the following items: a. Cost and construction schedule to the accuracy feasible early in the project. b. Cost and construction schedule based on final construction documents. Provide a high-level cost estimate to the accuracy feasible early in the project. General Scope: 1. Attend the following meetings: Du pw Project kickoff meeting at City of Fairview Park. b. Bi-weekly design review meetings with the City of Fairview Park. This proposal assumes that design meetings will occur for roughly 6 months. This proposal also includes specialty design review meetings for security, access control, technology etc. c. Contractor pre-bid meeting. Provide the following onsite construction support: a. Construction site visits during construction. b. Complete construction walkthrough and create punch list. Review RFI’s during the bidding period. Review RFI’s and submittals during construction. Provide as-recorded drawings based on contractor red-line markups. Perform review of clash detection and coordination with engineering teams. Project Management Scope: > wn on a Provide a single point of contact for project communication with City of Fairview Park. Organize and lead design project meetings. Provide design meeting minutes for meetings. Create and maintain an action items list to track information transfer between City of Fairview Park and R.E. Warner. Manage project design schedule. Manage design budgets. Track design changes and coordinate approval from City of Fairview Park prior to implementation. Verify deliverables are consistent with project contract. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 7 of 16 | P33125_R2.docx

=\Vf | RE WARNER 9. Prepare permit submittals for City of Fairview Park to submit to the agency having jurisdiction for each individual bid package. 10. Submit documents as required by authority having jurisdiction for planning, architectural review board, zoning, plan review and building permit procurement. DELIVERABLES 1. Prepare digital copies of civil, landscape, structural, architectural, mechanical, electrical, and plumbing drawings for review, bid, and construction issues. Prepare digital copies of construction specifications. Paper copies requested by the client will be invoiced in accordance with our current rate sheet. Prepare scope of work portion of construction specifications. Prepare equipment cost estimates. Prepare record status drawing revisions based on marked prints furnished by the contractor. Original drawings will be delivered to City of Fairview Park upon completion of the project. oN AMR wWhH Document files in AutoCAD format(.dwg) will be delivered to City of Fairview Park upon completion of the project. These files are for your use and reference only. Because of potential data degradation and for record purposes, we will maintain an electronic copy of each document in portable document format (Adobe PDF) as the copy of record. Modification of the electronic media without our written permission is at the sole risk of the user. RESPONSIBILITIES OF CITY OF FAIRVIEW PARK AND/OR OTHERS 1. Designate a representative with the authority to receive information and transmit instructions. It is understood that in performing professional services, R.E. Warner is not authorized to act as City of Fairview Park’s agent in regard to contractual matters with others who may be involved in the project. 2. Provide requirements for the project including objectives, constraints, design and construction standards and reference drawings. Arrange for safe, unrestricted access to the project site as required. 4. Inform R.E. Warner of all known or suspected hazardous substances, materials or constituents that may be present at the job site. Obtain any and all consents, approvals, licenses and permits necessary for the project. Provide construction and equipment contract inquires and awards. Provide construction supervision and safety compliance. Provide detail shop drawings and submittals of structural steel, rebars, miscellaneous steel, and on Wo finishes, etc. 9. Provide record information to allow preparation of record status drawings by R.E. Warner. 10. Provide existing drawings of any facility to remain immediately after proposal acceptance. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 8 of 16 | P33125_R2.docx

R=W RE WARNER CLARIFICATIONS AND EXCEPTIONS (C&E} General C&E: 1. This proposal assumes all project standards will be based on R.E. Warner design and drawings standards. These standards include but are not limited to drawing standards, title blocks and preferred material specifications. If required, incorporation of client standards can be completed at an additional cost to this proposal. 2. Demolition of existing service structure is to be the responsibility of the contractor. This will only be shown as an outline and general notes for reference on REW’s drawings. This proposal includes modeling in Revit to LOD 300 or AutoCAD Plant 3D (“Plant 3D”) to LOD 200. 4. It has been assumed the required geotechnical recommendations are available. If additional information is not available, R.E. Warner can provide a bid specification for procurement of geotechnical services at an additional cost to this proposal. 5. It has been assumed the required site survey data is available. If additional information is not available, R.E. Warner to provide only boundary survey 6. This proposal assumes all environmental engineering will be by others. EPA permits, permits submission and modeling/drawings for permitting will only be completed as noted in the project scope. 7. This proposal assumes existing architectural, utility, equipment, mechanical, electrical, civil and structural drawings for city hall will be provided in AutoCAD, Revit, and/or Plant 3D (as applicable) format suitable for our use. Field work to determine existing conditions has not been included in this proposal. If additional fieldwork outside of what is included in this proposal is required, these services can be provided at an additional cost to this proposal. 8. This proposal assumes drawings submitted for review will be fully reviewed by City of Fairview Park to confirm direction is consistent with expectations. Design decisions on progress reviews should be identified at this time and adjustments to direction should be made through review comments and meetings. 9. It has been assumed that all meetings and communication can be completed via the meetings noted in the project scope. If additional weekly call-in meetings or travel for meetings is required, these services will be billed for travel and working time based on R.E. Warner’s standard rate sheet for the year the services were completed. 10. We will provide assistance with building permit applications, however, building permit fees and submittals to city, county and state agencies will be by City of Fairview Park. 11. Book specifications will be provided 12. The proposal assumes all underground utility locations will be provided by City of Fairview Park. The use of ground penetrating radar and/or pot holing has not been included in the cost of this proposal. 13. Property research and title work have not been included in the cost of this proposal. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 9 of 16 | P33125_R2.docx

14. 15. 16. 17. 18. 19. 20. 21. 22. 23. —=Wf |= RE WARNER This proposal includes 1 presentation rendering. Because R.E. Warner has no control over the cost of labor, materials, or equipment, over contractors’ methods of determining prices, or over competitive bidding or market conditions, R.E. Warner's opinions of probable construction cost are made on the basis of R.E. Warner professional judgement and experience. R.E. Warner makes no warranty, express or implied, that the bids or negotiated cost of the work will not vary from R.E. Warner’s opinion of probable cost. This proposal assumes supply chain mitigation will not be required during construction. This proposal includes iterations of design. In order to define scope and estimate time iterations of floor plans and elevations has been limited to 2. Asbestos Containing Material (ACM) and Lead-Based Paint (LBP) assessments and reports are not included in this scope. Client review comments are expected within 5 business days of submittal. Delays in review or late-stage design changes may impact schedule and budget. This proposal does not include services related to unforeseen site conditions, such as unknown utilities, buried structures, or hazardous materials. If encountered, additional services will be proposed. While we always design sustainably this project does not include any green building certifications such as WELL or LEED certifications. Any excluded items listed above can be included as an amendment to this proposal. Contract administration is not included in this proposal (per meeting on 08/27/2025) Civil C&E: This proposal includes analysis of the stormwater system and investigating local AHJ requirements but does not include any stormwater management design, including but not limited to water quality & quantity reductions. It has been assumed that all stormwater management requirements have been met and will be maintained in the future condition. If stormwater management design is required, this service can be provided at an additional cost. This proposal only includes existing utility and storm reconnections. If new services are required, this work will be performed at R.E. Warner standard T&M rate. A traffic flow study has not been included in this proposal. If deemed necessary, a traffic flow study can be performed at R.E. Warner standard T&M rate. This proposal excludes the visitor parking expansion north of the existing City Hall building. Design of this area will be provided at an additional cost. Design of off-site improvements, including roadway modifications, utility extensions beyond property limits, or traffic signal coordination, is excluded unless specifically noted. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 10 of 16 | P33125_R2.docx

_ | =\Vf | RE WARNER Structural C&E: (Service Garage) 1. This proposal does not include any effort for design, coordination, or specification of any crane systems for the service garage. These services can be provided at an additional cost to this proposal. 2. This proposal assumes that shallow spread footers will be adequate to support the metal building columns. If deep foundations, such as caissons or piles, or soil stabilization, such as rammed aggregate piers, are required for this site, additional design and specifications will be required at additional cost to this proposal. 3. This proposal does not include any design effort for excavation or shoring design during construction. 4. R.E. Warner will not provide a final pre-engineered metal building 3D model or show final metal building steel on drawings. Any steel shown in the model or on drawings is only for reference and is estimated shapes, sizes, and layout. It is assumed a 3D model from the metal building supplier will be used for clash detection during the construction phase. w It is assumed the metal building columns will have pinned column baseplates. D This proposal assumes one iteration for design of the metal building foundations. If foundations need to be submitted prior to receiving final reactions, redesigned more than once, value engineered after final foundation design has been submitted, or if final building reactions are revised, the additional design required for this can be provided at additional cost to this proposal. 7. For metal buildings reactions, crane loads must be reported separately. If crane loads are combined with other reactions, it will be assumed that they are provided as live loads, and the building foundations will be sizes accordingly, likely larger than what would have been required otherwise. Structural C&E: (City Hall Addition) 1. This proposal assumes that the city hall addition will be a metal building system (also known as a pre-engineered metal building). No design effort has been included for any building envelope framing or shear walls. 2. This proposal assumes that the new building will not impart any additional snow drift loads on the adjacent building. This assumption will be verified during design. If it is determined that the existing structures will receive additional snow drift loading, analysis of the existing structures can be provided at an additional cost to the project. 3. The proposal assumes that no new fire wall or fire separation design is needed. 4. This proposal assumes that the building addition will be structurally isolated from the existing building and structure. See ee STS ili inner ea erm tntenanemreetenee Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 11 of 16 | P33125_R2.docx

=\Vf | R.E. WARNER 5. This proposal does not include any effort for design, coordination, or specification of any crane systems for the city hall addition. These services can be provided at an additional cost to this proposal. 6. This proposal assumes that shallow spread footers will be adequate to support the metal building columns. If deep foundations, such as caissons or piles, or soil stabilization, such as rammed aggregate piers, are required for this site, additional design and specifications will be required at additional cost to this proposal. 7. This proposal assumes that new foundations will be independent and not tie into or rely on existing foundations for support. 8. This proposal does not include any design effort for excavation or shoring design during construction. 9. R.E. Warner will not provide a final pre-engineered metal building 3D model or show final metal building steel on drawings. Any steel shown in the model or on drawings is only for reference and is estimated shapes, sizes, and layout. It is assumed a 3D model from the metal building supplier will be used for clash detection during the construction phase. 10. It is assumed the metal building columns will have pinned column baseplates. 11. This proposal assumes one iteration for design of the metal building foundations. If foundations need to be submitted prior to receiving final reactions, redesigned more than once, value engineered after final foundation design has been submitted, or if final building reactions are revised, the additional design required for this can be provided at additional cost to this proposal. 12. For metal buildings reactions, crane loads must be reported separately. If crane loads are combined with other reactions, it will be assumed that they are provided as live loads, and the building foundations will be sizes accordingly, likely larger than what would have been required otherwise. Structural C&E: (City Hall Renovation) 1. This proposal assumes the existing structure will be adequate for additional loads resulting from the expansion/modification. Structures with loads added will be evaluated to verify this assumption. If it is determined that reinforcing is required, design can be provided at an additional cost to this proposal. 2. The scope of the work does not include design of connections or evaluation of existing connections (weld sizes, lengths, and gusset plates, etc.). 3. This proposal assumes that existing drawings of all structural steel and foundations are available and up to date, including any modifications since original construction. Limited fieldwork has been included to verify this assumption. If it is found that the existing structure varies substantially from the existing drawings, additional effort may be required beyond this proposal to capture the true existing conditions. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 12 of 16 | P33125_R2.docx

=\Wf = sR E WARNER | 4. Detailed field measurements of existing member sizes, locations, welds, connections and physical condition are excluded from this proposal. 5. This proposal does not include any structural observation or inspection of existing structure conditions for the renovations. 6. This proposal assumes that the structural importance factor will not change due to the new process or equipment being installed. 7. The proposal assumes that no new fire wall or fire separation design is needed. This proposal assumes that the walls being demolished in the interior spaces are not structural walls. Time is included to confirm this assumption, however no structural demolition drawings or design for this demolition is included in this scope. Electrical C&E: 1. Backup and emergency generation has been excluded from the scope of this proposal. If a backup/emergency generator is required, this can be designed at an additional cost to this proposal. 2. Communication, security and technology design is limited to backbone wiring between communication equipment. Equipment specification and selection is by others. It is assumed that the City has their already established vendors that these systems will need to tie into. Should these services be needed they can be added as an amendment to this proposal. An arc flash study is not included in this proposal. 4. Fire alarm design has been excluded from this proposal. The site fire alarm supplier should be contracted to extend their system into the new building. 5. Lightning protection has been excluded from this proposal. 6. It is assumed that equipment vendors will be supplying wiring diagrams for their designed equipment. Wiring diagrams not provided by equipment vendor can be performed at an additional cost to this proposal. Electrical C&E: (City Hall Renovation) 1. It is assumed that the existing electrical service has capacity and space for the addition of the new building loads. A new utility service has not been included. R.E. Warner will need loading of the existing service to determine if the new loads can be added. If the owner cannot provide this loading then metering of the service over time will be required. This metering has not been included in this proposal. nem nepal i iii tina Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 13 of 16 | P33125_R2.docx

=\Vf | RE. WARNER Plumbing C&E: 1. The proposal assumes existing utilities are adequate for the additional demand. Analysis of the natural gas, sanitary sewer and domestic water systems will be completed from the tie in location. If additional study or modification of any existing utility systems is required, these services can be provided at an additional cost to this proposal. 2. Design assumes existing utility capacity is sufficient. If upgrades are required, additional design services will be proposed. KEY PERSONNEL Mr. Ted Beltavski, PE will be the project officer. Mr. Jose Rivera will serve as project manager. SCHEDULE (REVISED 08/27/25) Work will begin upon receipt of signed contract or PO issuance. The following list anticipates the duration for each project milestone based on the understanding of the project and scope at the time of this proposal issuance. If the timeline for the project is affected by items outside of R.E. Warner’s control, R.E. Warner will contact the client to discuss changes. Please note that a 5-day owner review time period is included. Service Garage: with an anticipate date of October 13, 2025 e 30% Submission: 4 weeks > Due: November 10, 2025 e 60% Submission: 4 weeks > Due: December 8, 2025 e 90% Submission: 4 weeks > Due: January 5, 2026 e Permit Submission: 2 weeks > Due: January 22, 2026 City hall Addition & Renovation can run concurrently to avoid delays and allow simultaneous construction. City Hall Addition: e 30% Submission: November 17, 2025 e 60% Submission: December 22, 2025 e 90% Submission: January 26, 2026 e Permit Submission: February 9, 2026 City Hall Renovations: e 30% Submission: December 1, 2025 e 60% Submission: January 5, 2026 e 90% Submission: February 9, 2026 e Permit Submission: February 23, 2026 Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 14 of 16 | P33125_R2.docx

= | RE. WARNER ENGINEERING COST (REVISED 08/27/2025) e Ourservices covered herein will be provided for a lump sum amount of $839,000.00. Below is the breakdown of design services per scope: Site Work: $139,000 New Service Garage: $282,000 Renovation of city hall: $251,000 New Addition to city hall: $167,000 e Owner's representative fee is not included in the fee above. METHOD OF PAYMENT Payment for our services will be monthly. Our invoices will be based upon our estimate of the proportion of the total services actually completed at the time of billing. TERMS AND CONDITIONS All services will be performed in accordance with the attached Professional Service Contract Standard Terms and Conditions dated April 7, 2025. Authorization by the Client to proceed, whether oral, email or written, constitutes acceptance of the terms and conditions of this Agreement, without modification, addition or deletion. No waiver or modification of the terms and conditions set forth herein will be binding upon R.E. Warner unless made in writing and signed by the firm’s authorized representative. VALIDITY This proposal is valid for 90 calendar days. Acceptance at a later date will require confirmation or modification of schedule and costs. work new scope that triggers a change order after December 31, 2025 is subject to 5% increase annually. CONFIDENTIALITY This proposal reflects our knowledge of your requirements and our unique approach to addressing those requirements. Since we do not receive a fee for this proposal, this document should be considered proprietary property of R.E. Warner and should not be disclosed in any way to other parties without the written consent of R.E. Warner. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 15 of 16 | P33125_R2.docx

== | RE WARNER ACCEPTANCE If you find the proposal acceptable, please sign and return one copy of this agreement. This will serve as our formal authorization and agreement to provide these services. If you prefer to issue a purchase order, please send to ARReceipts@REWarner.com reference Proposal No. P33125-R2. We have created this proposal to meet the unique needs of you and your project. If you have any questions or would like to discuss any aspects of this proposal in further detail, please call Jose anytime at 440-547-6339 (cell). Sincerely, R.E. WARNER & ASSOCIATES, INC. Se Rivera ay my Kalin, RA, LEED AP Senior Project Manager Market Director — Commercial/Government JR/jis Enclosures: Professional Service Contract Standard Terms and Conditions dated April 7, 2025 R.E. WARNER & ASSOCIATES, INC. CITY OF FAIRVIEW PARK By By Theodore A. Beltavski, PE Title President & Chief Executive Title Officer Date August 27, 2025 Date Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 16 of 16 | P33125_R2.docx

1.2. 1.3. 2.2. 2.3, EW Agreement. These Professional Services Contract Standard Terms and Conditions (the “Terms and Conditions”) are attached to and supplement the Proposal for Engineering Services (the “Proposal”) between R. E. Warner & Associates, Inc. (“R.E. Warner”) and the Client (as defined in the Proposal) for the services on the Project (as defined in the Proposal). Together, these Terms and Conditions and the Proposal shall form the agreement between the parties (“Agreement”). To the extent that these Terms and Conditions conflict with the Proposal, the Proposal shall control. In the event of a conflict between the terms of this Agreement and the terms of any other agreement entered into by the parties in connection with the Project, whether written or oral, the terms of this Agreement shall control. The Proposal and the Terms and Conditions embody the entire agreement between R.E. Warner and Client in connection with the project. Payment. R.E. Warner shall submit invoices for services rendered and reimbursable expenses incurred as described in the Proposal. Invoices are due upon receipt and shall be considered past due if not paid within 30 calendar days of the due date. A service charge of one-and-one-half (1.5) percent of the past due amount per month, may be applied to past due invoices, calculated from the invoice due date. R.E. Warner may, after giving seven (7) days' written notice to Client, terminate this Agreement or suspend services until it has been paid in full all amounts due to it. R.E. Warner will assume no liability to Client for any costs or damages as a result of any termination or suspension due to non-payment under paragraph 2.2 above. The Client agrees to pay all costs of collection, including reasonable attorney’s fees, resulting from Client’s failure to make payment in accordance with this Agreement. Standard of Care. In providing services under this agreement, R.E. Warner shall perform in a manner consistent with that degree of care and skill ordinarily exercised under similar circumstances by members of its profession at the same time and in the same or similar locality (the “Standard of Care”). Regardless of any other term or condition of this Agreement, nothing in this Agreement shall require R.E. Warner to perform professional services to a standard that exceeds the Standard of Care and R.E. Warner makes no warranty, express or implied, as to its professional services rendered under this Agreement. Accordingly, Client should prepare and plan for clarifications and modifications, which may impact both the cost and schedule of the Project. Timeliness of Performance. Client and R.E. Warner are aware that many factors outside R.E. Warner's control may affect R.E. Warners ability to complete the services to be provided under this Agreement. R.E. Warner will perform these services with reasonable diligence and expediency consistent with the Standard of Care but is not responsible for delays outside its control. Reuse of Documents: Ownership. R.E. Warner retains ownership of all documents prepared by R.E. Warner, whether or not incorporated into any final work product, as instruments of service. Consultant grants the Client a nonexclusive license to 6.2. 7. 8.2. 8.3. R. E. Warner & Associates, Inc. Professional Services Contract Standard Terms and Conditions | 4.07.2025 PROFESSIONAL SERVICES CONTRACT STANDARD TERMS AND CONDITIONS use documents produced by the Consultant for the sole and exclusive purpose of constructing, using, maintaining, altering, and adding to the Project, provided the Client substantially performs its obligations under this Agreement including payment of all sums when due. If this Agreement is terminated, the license granted in this section shall terminate. Any use or reuse of Consultant’s documents absent the Consultant's participation shall be at the sole risk of the Client, who, to the fullest extent permitted by law, shall release, indemnify, defend and hold harmless the Consultant from any and all claims or damages arising from such use. Termination. Client or R.E. Warner may terminate this Agreement for any reason upon giving the other party twenty (20) calendar days’ written notice. In the event the Agreement terminates for any reason, Client shall pay R.E. Warner for all services rendered and all reimbursable costs up to the effective date of termination. In addition, where Client terminates for convenience, Client shall pay R.E. Warner for all expenses reasonably incurred by R.E. Warner in connection with the orderly termination of this Agreement, including but not limited to associated overhead costs and all other expenses directly resulting from the termination. Defects in Service. Client shall promptly report to R.E Warner any defects or suspected defects in R.E. Warner's services. Client further agrees to impose a similar notification requirement on all contractors in its Client/Contractor contract and shall require all subcontracts at any level to contain a like agreement. Failure by Client and Client’s contractors or subcontractors to notify R.E. Warner shall relieve R.E. Warner of the costs of remedying the defects above the sum such remedy would have cost had prompt notification been given when such defects were first discovered. Indemnification. R.E. Warner shall, to the fullest extent permitted by law, indemnify and hold Client and its officers, directors, and employees harmless from and against damages or losses, but only to the extent caused by negligent performance of professional services under this Agreement by R.E. Warner or anyone for whom R.E. Warner is legally liable. Notwithstanding the foregoing agreement to indemnify and hold harmless, the parties expressly agree that R.E. Warner has no duty to defend the Client from and against any claims, causes of action, or proceedings of any kind. Client shall, to the fullest extent permitted by law, indemnify and hold harmless R.E. Warner, its officers, directors, employees, and subconsultants against all damages or liabilities, to the extent caused by Client’s negligent acts, errors, or omissions in connection with the Project, as well as the acts, errors, or omissions of anyone for whom Client is legally liable. Neither the Client nor R.E. Warner shall be obligated to indemnify the other party in any manner whatsoever for the other party’s own negligence, or that of any other party for whom the indemnifying party is not legally liable. Controlling Law; Jurisdiction; Venue. Client and R.E. Warner agree that this Agreement and any legal actions concerning its Page 1 of 2

10. 10.1. 10.2. 11. 12. 13. 14. 15. 16. R. E. Warner & Associates, Inc. Professional Services Contract Standard Terms and Conditions | 4.07.2025 validity, interpretation, and performance shall be governed by the laws of Ohio without regard to any conflict of laws provisions, which may apply to the laws of other jurisdictions. It is further agreed that any legal action between the Client and the R.E. Warner arising out of this Agreement or the performance of the services shall be brought solely in a court of competent jurisdiction in Ohio. Assignment. Neither party to this Agreement shall transfer, sublet, or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting to subconsultants, normally contemplated by R.E. Warner as a generally accepted business practice, shall not be considered an assignment for purposes of this Agreement. Nothing in the Agreement shall be construed to give any rights or benefits to anyone other than parties hereto. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same instrument. Severability. If any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain valid and binding. Waiver. The failure or delay of either party to insist upon a strict performance of any right hereunder shall not be deemed a waiver of any rights or remedies that either party may have nor a waiver of any subsequent breach or default in any of such agreements, terms, covenants, or conditions. Limitation of Liability. To the maximum extent permitted by law, Client agrees to limit R.E. Warner's liability for Client’s damages to the sum of $50,000, or ten percent of the final total of this Agreement, whichever is greater (the “Limitation Amount”), and further, in no event shall the Limitation Amount exceed the amount of insurance proceeds actually available to R.E. Warner for the claim at issue at the time of settlement or final judgment. This limitation shall apply regardless of the cause of action or legal theory pled, claimed, or asserted. Consequential Damages. Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither Client nor R.E. Warner, their respective officers, directors, partners, employees, contractors or subconsultants, shall be liable to the other or make any claim for any incidental, indirect or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, and any other consequential damages that either party may have incurred from any cause of action including without limitation negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the Client and R.E. Warner shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in the Project. Third-Party Beneficiaries. R.E. Warner's services under this Agreement are being performed solely for the Client’s benefit, and no other party or entity shall have any claim against the R.E. Warner because of this Agreement or the performance or nonperformance of services hereunder. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either Client or R.E. Warner. Client and R.E. Warner agree to require a similar provision in all contracts with other entities involved in this 17. 18. 19. 20. 21. 22. Project to carry out the intent of this provision. Betterment. If a required item or component of the Project is omitted from R.E. Warner's deliverables, R.E. Warner shall not be responsible for the cost required to add or correct such item or component to the extent the cost would have been incurred had the item, component, or service been included in the original deliverables. In no event will R.E. Warner be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. Hazardous Materials. R. £. Warner shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to indemnify and hold harmless R. E. Warner and its officers, directors, employees, agents and subconsultants from and against any and all claims arising out of or in any way connected with any hazardous materials that exist on, about or adjacent to the Project site, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability, regulatory or any other cause of action, except for the sole negligence or willful misconduct of R. E. Warner. Force Majeure. Any delays in or failure of performance by either party under this Agreement, or any other agreement executed in connection therein, shall not constitute default hereunder or give rise to any claims for damages against said party if and to the extent caused by occurrences beyond the control of the party affected. Insurance. During the term of this Agreement, R. E. Warner agrees to provide evidence of insurance coverages as listed on the attached Certificate of Liability Insurance. Certification, Guarantees, Warranties. R. E. Warner shall not be required to execute any document that would result in R. E. Warner certifying, guaranteeing or warranting the existence of any conditions. R. E. Warner makes no warranty either express or implied as to R. E. Warner’s findings, recommendations, plans, specifications, drawings, or professional advice. The Client recognized and accepts that R. E. Warner owes no fiduciary responsibility to the Client. Dispute Resolution. Claims, disputes, and other matters in question between the parties to this Agreement arising out of or relating to this Agreement shall be submitted to nonbinding mediation as a condition precedent to formal binding dispute resolution. Unless the parties mutually agree otherwise, mediation shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. Costs of mediation shall be equally borne by R.E. Warner and Client. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. If such matter relates to or is the subject of a lien arising out of R.E. Warner’s services, R.E. Warner may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. Any action unresolved through mediation shall be subject to litigation in accordance with Paragraph 9 above. This provision shall survive and continue after execution and delivery of this Agreement. Page 2 of 2

@ DATE (MMIDD/YYYY' ACORD CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BEAST Amanda Klemm The James B. Oswald Company Ey: 216-777-6140 Fax Noy: 216-839-2815 1100 Superior Avenue, Suite 1500 AiG Ni Cleveland OH 44114 AppREss: aklemm@oswaldcompanies.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Hartford Underwriters Ins. Co. 30104 INSURED WARNE-2] isuRER B : Nutmeg Insurance Company oe Srenet © fssce ets, Inc. INSURER C : XL Specialty Insurance Co. |__ 37885 25777 Detroit Road Suite 200 Westlake OH 44145-9400 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1606133124 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. i TYPE OF INSURANCE POLICY NUMBER MIMIDDIYYYY. MMDDIVYYY LIMITS COMMERCIAL GENERAL LIABILITY 45 SBW AT5D5T 8/22/2024 8/22/2025 | EACH OCCURRENCE $ 1,000,000 xX DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 1,000,000 Al Primary & MED EXP (Any one person) $ 10,000 Non-Contributory PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: | GENERAL AGGREGATE $ 2,000,000 pouicy | X | FB | X | Loc PRODUCTS - COMP/OP AGG | $ 2,000,000 OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY 45 UEG GC9775 DD 8/22/2024 | 8/22/2025 | fa‘accident) $ 1,000,000 X | ANY AUTO BODILY INJURY (Per person) SCHEDULED SeneD BODILY INJURY (Per accident) OWNED AUTOS ONLY X | HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY | (Per accident) X Al Primai X | UMBRELLA LIAB 45 SBW AT5D5T 8/22/2024 8/22/2025 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB AGGREGATE $ 10,000,000 Excludes Professional $ WORKERS COMPENSATION 45 SBWATSDST 8/22/2024 | 8/22/2025 PER x : ; AND EMPLOYERS' LIABILITY YIN STATUTE Ohio Stop Gap ANYPROPRIETOR/PARTNERVEXECUTIVE [7y E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE| $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT | $ 1,000,000 Professional Liability DPR5032881 8/22/2024 8/22/2025 | Each Claim $5,000,000 Claims Made Aggregate $7,000,000 Retro Date: 01/01/1951 Pollution & Envir. Liability Incuded DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Additional Insured and Waiver of Subrogation as designated above is provided when required of the Named Insured by written contract or agreement. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. R.E. Warner & Associates, Inc. 25777 Detroit Road AUTHORIZED REPRESENTATIVE Westlake, OH 44145-9400 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider ORGINATED BY: Megan Otter, Assistant Development Director RE: R.E. Warner Agreement – Phase 2 DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the following Ordinance to be passed after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE CITY HALL CAMPUS PROJECT PHASE 2 AND DECLARING AN EMERGENCY City Council passed Ordinance 25-15 on April 7, 2025, authorizing the Mayor to enter into an agreement with R.E. Warner to do Phase 1 of the City Hall Administration Building, Police and Fire Stations which included: • Full redesigned layout • Addition of a new vestibule for City Hall, • Addition for the Police Station During Phase 1, R.E. Warner communicated with personnel to identify needs and operational hurdles that faced each department. Phase 1 is now completed and the City will be moving on to Phase 2. The scope of work for Phase 2 of the Project includes the following and is also in the agreement (Exhibit A). R.E. Warner will provide design and drawings for the following disciplines: 1. Survey 2. Landscape 3. Demolition 4. Architectural 5. Civil 6. Structural 7. HVAC 8. Plumbing 9. Fire Protection 10. Electrical The estimated fee for costs is eight hundred thirty-nine thousand dollars ($839,000.00) to be paid from the Capital Projects Fund (Fund 811). Phase 1 of the City Hall Project is completed, and R.E. Warner will be presenting preliminary designs and site plan to City Council at the Committee Meeting on September 8, 2025. The City Administration respectfully requests passage of the proposed legislation as an emergency to allow for sufficient time for R.E. Warner to do the scope of work in a timely manner.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council Bryan Hitch, Service Director

Ordinance 25-49 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-49 ORIGINATED BY: KERRY KEMP, DIRECTOR OF RECREATON REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE ADMINISTRATION AND DIRECTING THE MAYOR TO ISSUE AND APPROVE CHANGE ORDER NO. 1 FOR AN INCREASE IN THE CONTRACT PRICE IN ACCORDANCE WITH THE PROVISIONS OF THE CONTRACT BETWEEN THE CITY OF FAIRVIEW PARK AND WELTY IN CONNECTION WITH THE GEMINI CENTER REHABILITATION PROJECT AND DECLARING AN EMERGENCY WHEREAS, pursuant to Ordinance 24-75, Council authorized the Mayor to enter into contract with Welty Building Company as the Construction Manager at Risk (“CMR”) in connection with the Rehabilitation of the Gemini Recreation Center Project (“Project”); and WHEREAS, the existing contract has an allowance of eighty-eight thousand two hundred ten dollars ($88,210.00) for a timing system for the competitive pool (Exhibit A); and WHEREAS, the CMR has worked with the City of Fairview Park, Astro Pool Company, Inc., and Ullman Electric & Technologies to develop the scope and coordinate the steps to purchase and install a new scoreboard, the Colorado Time System, for the competitive pool at the Gemini Center; and WHEREAS, the cost for the Colorado Time System from Astro Pool Company, Inc. is one hundred eleven thousand two hundred thirty-two dollars and fifteen cents ($111,232.15) (Exhibit B) and the cost of the electric services from Ullman Electric & Technologies needed for the Colorado Time System is eight thousand eight hundred forty-seven dollars and eighty-six cents ($8,847.86) (Exhibit C) for a total cost of one hundred twenty thousand eighty dollars and one cent ($120,080.01) (Exhibit D) which is thirty-one thousand eight hundred seventy dollars and one cent ($31,870.01) more than the contracted allowance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor be and is hereby authorized and directed to issue and approve Change Order No. 1 to the contract in the amount of thirty-one thousand eight hundred seventy dollars and one cent ($31,870.01), as recommended by the CMR, and reflected in Exhibit A; and after the issuance and approval of said Change Order No. 1 and completion of work, to direct the Finance Director to make payment to Astro Pool Company, Inc in the amount of one hundred eleven thousand two hundred thirty-two dollars and fifteen cents ($111,232.15) and to Ullman Electric & Technologies in the amount of eight thousand eight hundred forty-seven dollars and eighty-six cents ($8,847.86) dollars and eighty-six cents ($8,847.86)

Ordinance 25-49 | Page 2 SECTION 2. That the additional funds, thirty-one thousand eight hundred seventy dollars and one cent ($31,870.01), necessary for Change Order No. 1 shall be payable from the Recreation Construction Fund (Fund 231). SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare; and in order to provide the community with a quality score at for the competitive pool at the Gemini Center, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 3rd reading: __________________________________________ Michael P. Kilbane, President of Council __________________________________________ Bill Schneider, Mayor __________________________________________ Liz L. Westbrooks, Clerk of Council

Ordinance BrajecESumimanpPage 6 of 37 Exhibit A ELTY ~~" Owner: City of Fairview Park Location: 21225 Lorain Rd. Project: Gemini Recreation Center Bote: 2/28/2025 30,000 SF Q = wo uilding Demolition 562,311 ast in Place Concrete 1,095,664 asonry 130,455 tructural Steel 30,250 70,000 iilwork 8,700 oofing 1,210,990 150,600 398,346 622,886 86,000 $22,995 113,890 3 Al Bate) 7 7 ‘ oso slzlole a\|o a\a ow 218. 3G 5 Eld 313 mal Fes fol 2 5 ve) ~ vr a Ss (re) => = MSDW & ACT ilework & Stone aint / Wallcovering leachers 147,000 wimming Pool & Accessories 3,930,669 ire Suppression 92,500 lumbing 311,000 VAC & Mechanical 1,941,000 lectrical 647,970 ‘oundation Support 462,075 sphalt Paving 15,000 9,500 $12,659,200 7 z= > PE & General Conditions eneral Conditions 237,160 424,135 @ recon Services PE & General Conditions Total nsurances, Bonding & Permits @ eneral Liability Insurance (.893% uilding Permit Allowance insurances, Bonding & Permits Total llowances (Refer to Clarifications & Assumptions > llowances Total stimating & Design Contingenc M Construction Contingenc ‘ontingencies Total 253,184 verhead & Fee roject Total Cost _ § 14,192,124 | 9° | 2/28/2025

Ordinance 25-21 | Exhibit A | Page 7 of 37 ELTY BUILDING CONSTRUCTION Scope of Work — Divisions Div. Div. «ve @ @ @ Div. Div. Div. Div, Div. Sr en ee ed 02 —- Demolition: Removal of Party Rm. wall metal stud framing and gyp board including finishes is included in base bid. Minor dewatering is included. 03 - Concrete: Construction joint with waterstop in Competition and Activity Pool bottoms is included. Pool deck will be a bull float finish to accept ceramic tile. Water-stop is shown as embedded units (PVC). Hot tub is planned to be formed concrete siructure. Concrete replacement in Splashpad area will match existing as closely as possible. 04 - Masonry: Work includes removal and replacement of existing masonry on elevation 3/A3.00. Work for the repair of masonry and precast banding will match as closely as possible. Exact match may not be possible. 05 — Structural Steel: Roof ladders are excluded. Plans indicate existing units We exclude note 6, $1.00 relating to not galvanizing steel within 3” of bolted / field welded connections. 06 ~ Carpentry: Removal and replacement and infill of existing roof deck boards cannot be quantified at this time. Exact species and size of materials to be verified. Replacement cost for entire assembly will be completed during construction operations and will only be replaced if required. Refer to Allowances for costs included in the Executive Summary. 06 —Millwork: Cabinets fabrication as AWI custom grade Solid surface AWI premium grade. 07 — Roofing: EPDM Roofing Systems: Wood blocking is excluded. Carried in Carpeniry, Division 06. Excludes flashing for tie-back/fall protection penetrations. Excludes FM-1-52 buddle testing or any other destructive testing to roofing systems. Excludes stand-alone mock-ups. Excludes the cost of any work required by 3rd party consultant after shop drawings and submittals have been approved. 3% party testing is the Owners responsibility. WBC and sub-contractors will coordinate with all parties. Additional cost to be determined if project is to be FM insured. Roof D is still under manufacturer's warranty per Sixmo Architects / RFI #13. Warranty has not been provided to WBC. Warranty required for compliance with specific manufacturers restrictions. Metal Roofing / Siding: Excludes removal of existing Skylight and installation of new skylight and associated framing. Coordination with skylight contractor is included. Matching the original SS roof color exactly due to UV exposure and natural fading over time is excluded. Note: No information is given on tying the new panels into the existing. Opening the roof seam will damage this metal roofing component and a custom detail. We include costs related to this seam. Excludes wood blocking as required. Carried in Carpeniry, Division 06. Page | of 6

Div. e* ¢ @ @ Div, Div. Ordinance 25-21 | Exhibit A | Page 8 of 37 ELTY BUILDING CONSTRUCTION 08 — Glazing / Skylight: Aluminum / Glazing: Work excludes repairs to existing systems discovered during construction. Replacement of existing exterior storefront removed during demolition, and discovered to be unable to be reinstalled due to existing damage and deterioration is excluded. Existing glazing to be reused. Refer to Allowances for associated cost. Replacement of glass panel infills at slide tube removal will match as closely as possible. Exact match TBD from manufacturers available glass. Curtainwall system between Competition Pool and Activity Pool will be removed during the Demolition phase and will be replaced by same in kind. NOTE: 1/4" clear tempered glass was quoted for interior curtain walls and doors, per drawings and existing information available on glass panels. ***Largest piece of 1/4” clear tempered glass that manufacturer can provide is 82" x 144". Otherwise, glass vision panels will need to be split to accommodate available glass sizes . Skylight: Work excludes removal / replacement of existing curb system. Modifications to be completed per RFI #19. . 09 — Metal Framing / Drywall: Work excludes releveling of existing ceiling grid. Ceiling grid that is to be replaced will be materials to match as closely as possible. Drywall to be replaced in Party Rm. on both sides of Party Rm. / Locker Room common wall. Refer to allowances. This allowance is for reinstallation of metal stud framing within existing wall cavity, MR and/or cement board and ceramic tile repairs-replacement. Plumbing repairs are excluded. Insulation in existing Party Rm. common wall is included. Refer to allowances . 09 — Ceramic Tile: Ceramic tile that is removed during demolition will be replaced as closely as possible. Existing ceramic tiles may not be available from the manufacturers. Removal of Party Rm. wall metal stud framing and gyp board including finishes. Refer to Allowances. This allowance is for installation of metal stud framing within existing wall cavity, MR and/or cement board and ceramic tile repairs-replacement. Cost for installing tile on divider wall between pools is included to match existing in place as close as possible Major floor prep is excluded Marble thresholds are excluded Existing pool cove base is to remain in place. +/-200 SF of floor tile replacement in Women’s Toilet Room is included. Exact parameters to be determined in the field. 09 ~ Paint: We exclude repair of existing doors within the work area We exclude intumescent paint of existing steel components Sanding of existing gas lines is excluded. Loose materials will be removed via wire brush Painting of galvanized shields is excluded. Details not found Painting of existing wall mounted sound attenuation panels is excluded. We include removal and replacement of existing wall mounted sound attenuation panels, mounting brackets and all sound deadening panels on the backside of existing panels. Refer to allowances We exclude all work related to existing sound attenuation panels which are ceiling mounted 12 - Bleachers: Bleachers exclude end curtains We exclude all electrical operations systems. Bleacher systems are manual units Page 2 of 6

Div. ° ° e *e ¢ @© © @ Ordinance 25-21 | Exhibit A | Page 9 of 37 ELTY BUILDING CONSTRUCTION 13 - Swimming Pool & Equioment: Closure of existing Pump Room thru-wall pipe penetrations not utilized during new equipment installation willbe capped. We include SS pool walls with segmented radii. Curved radius is excluded. Deck lounge chairs & tables, trash cans are excluded. Pool liner as specified has a 1-year labor / 10-year material warranty per the vendor. Liners may require removal and replacement at the end of the warranty period. Replacement is excluded. We exclude new scoreboard. We exclude all costs related to filling pools including water cost. Submittals for specific permitting is excluded. We exclude core drilling for piping which passes thru new concrete construction. Piping will be sleeved. Piping which needs to be installed through existing foundations will be core drilled as required. We exclude submission to the State of Ohio for ODH review and approvals. We assume that this has been completed by BC Architects. Freshwater line is existing and will be tied into as detailed. We exclude sump drain from surge tank. Drainage as required will be by Owner with portable pump. . 21 — Fire Suppression: We exclude pump / boosters. Water flow test is excluded and was not provided as part of the bid package. Water flow test to be provided by Owner Flushing of existing UG piping excluded Raising or lowering of fire mains not indicated on plans is excluded Firewatch / fire protection within pool area between fire suppression systems drain down and reinstallation is excluded. Work / repair on existing riser, fire department connection, fire pump, & backflow devices are excluded. . 22 ~ Plumbing: Trench drains are priced as series 3000 Slotdrain or equal Deck drains are priced as JR Smith 2005-6” NB or equal Note #12 & #13 / sheet M101D are quoted as fiberglass. Plumbing contractors recommend they be stainless steel. Party Room sink / faucet will be replaced with similar kind. Party Room common wall, which is being rebuilt under Demolition, Ceramic Tile & Drywall headings has cost carried in allowances. Plumbing repairs are excluded. Removal / replacement of existing gas lines is excluded. Modification of existing as required for new HVAC systems is included Gas regulators are excluded. Verification of use required to be determined by Engineers. Refer fo allowances for cost allocated for regulators if required. Removal and reworking of gas lines for code correction of dirt leg is excluded (all gas lines) Engineer email response for raising of existing gas lines at C Lower Roof is included as an allowance only. Exact determination of gas line modifications to be determined upon field mobilization of WBC and Plumbing contractor .23- HVAC: Temporary heating within existing natatorium is excluded. Use of existing PAHU units fo be utilized including for ventilation. New PAHU units are considered long lead. Units can be +/-20 - 35 weeks from time of shop submission approval / ordering by Mechanical Contractor. We exclude replacement of existing HVAC curbs per Mechanical documents, coded notes 3 & 4, sheet M002 for RTU units We exclude RTU disconnects per note A/M002. Units are to have integral disconnects. PAHU units shall have disconnects by EC Page 3 of é

Ordinance 25-21 | Exhibit A | Page 10 of 37 ELTY BUILDING CONSTRUCTION Div. 26 — Electrical: e Ufility charge's / consumption fees are excluded. 2 lighting converters are included for emergency power. Tele/data, security, and access systems are excluded. None indicated New smoke detectors are included to replace with HVAC units being replaced Lighting package includes pricing for Elliptipar fixtures in lieu of the alternate SPI fixtures. Photometric study from SPI is included with this submission. If SPI fixtures are found to be acceptable to the Architect / Engineer a credit for the use of SPI lights would be provided. Refer to allowances for potential savings e Security / low voltage cabling is excluded * Lightning rod protection system is excluded e*¢ 8 @ Div. 31 — Shoring / Underpinning (Allowance): e¢ Underpinning along existing South pool wall (swimming pool deep end} is required due to excavation required for both existing surge tank / swimming pool removal and new surge tank construction, This work has been considered in the underpinning cost. e The above price is based on installing +/-1,490 SF of shoring at 3 locations. e Earth retention (underpinning} will to be installed in accordance conventional equipment, standard installation procedures and with normal industry practice. No allowances are included for special installation procedures required by existing adjacent structures, soil instability or water inflow. « Utility relocation is excluded e Furnishing shop drawings. calculations and other submittals as it pertains to our work, sealed by a Professional Engineer licensed and registered in the State that the work will be completed. It will be critical to work in partnership with the geotechnical and structural engineer during the design process . e Existing soils remediation is excluded. e The underpinning foundation restraint is predicated on load specifications provided by the Structural Engineer. Soil assumptions are contingent upon the identification and characterization of soils following the removal of the existing pool deck at designated locations. It is currently presumed that the soils will be capable of accommodating the projected retention system. Load testing is excluded Removal of existing foundation overpour discovered at locations of proposed underpinning is excluded. Vibration monitoring is excluded. Underpinning systems are to be considered sacrificial and will remain in place. Div. 32 — Asphalt Paving: * We include an Allowance for unforeseen damage repairs in the designated area provided for WBC Construction use. Refer to Allowances General Conditions: 1. WBC includes the following in its General Conditions: a. Jobsite office within the building work area will be made available to WBC at no additional cost. Space shall be secure for WBC and subcontractor use during all construction operations. b. Temporary utilities required for construction, including power & water will be utilized from adjacent available utilities adjacent to the project site at no cost to the WBC or their subcontraciors. c. Licensing of Procore, a streamlined project and document management service shared with the Owner, Architect and Engineers. d. Replication of drawings as needed for jobsite use 6. Safety services, including first aid supplies, temporary fire extinguishers and OSHA inspections f. WBC also includes safety rails, temporary enclosures and other safety provisions Page 4 of 6

Ordinance 25-21 | Exhibit A| Page 11 of 37 ELTY BUILDING CONSTRUCTION Unit Prices (Cost is included in Roofing systems costs): e Based on quantities below a budgetary cost of $10,000.00 to repair rusted metal decking: o Roof A: 2,300 SF o Roof B-Lower: 800 SF o Roof C: 600 SF o Roof C-Upper: 2,300 SF * Based on quantities below a budgetary cost of $42,500.00 to R&R deteriorated metal decking: o Roof A: 1,000 SF o Roof B-Lower: 400 SF o Roof C: 300 SF o Roof C-Upper: 1,000 SF Allowances (items below are considered VE - Value Engineering): e §=Allowance for Parly Rm work per RFl response #4: $15,000.00 Work includes metal framing repairs, MR and/or cement board, ceramic file repair-repiacement and cavity insulation. Allowance does NOT include possible plumbing repairs e Allowance for Deck Board Replacement: $25,000.00 e Allowance for replacement of (2) exterior Kawneer 1600 curtain wall systems 2-1/2" x 10-1/2" material painted in finish to match existing sysiems. Glazing is to be reused from existing curfainwall. (This is the storefront system removed for construction access into the facility: $87,276.00 e §=Allowance for the removal / reinstallation of wall mounted sound attenuation panels $28,000.00 e Allowance for new Colorado time system $88,210.00 « Allowance for natural gas regulators. (existing units on site are TBD) $20,000.00 * Allowance for existing gas line modification for C lower roof $20,000.00 e Asphalt repair allowance (Patch & repair) $15,000.00 Potential Cost Savings: ¢ Deduction for the use of SPI light fixture in lieu of Elliptipar light fixture (from approved photometrics): Ceramic Tile floor replacement allowance (SF cost): $150.00 SF ¢ Removal of damaged floor as required. To be field verified Minor floor prep installation of 2" x 2” mosaic tile (match existing as close as possible) CMR costs are not included Interior concrete floor slab replacement allowance (100 SF R/R cost): $7,500.00 * Work includes sawcutting of existing concrete slab (location as identified by Architect) ee 6 * Removal of existing concrete slab (assumed to be 4” thick). ¢ Drill dowel into existing concrete slab to retain new slab from settlement. « Repour 4” — 3000 PSI concrete slab ° CMR costs are not included Removal & replacement of unsuitable soils. (Price per CY of materials): $68.05 / CY * Identification of existing unsuitable soils by Owners 3¢ party observing company. e« Removal as required to remediate unsuitable soils. Owners 3'¢ party to provide documentation of yardage removed. e Replacement with approved soils as specified, followed by placement and compaction to achieve the required compaction pressure. e CMR costs are not included Page 5 of 6

Exhibit B Astro Pool Company, Inc. COMMERCIAL POOL CONSTRUCTION SINCE 1972 2710 Crider Road Mansfield OH 44903 Ph. (419) 756-2444 Fax. (419) 756-1790 www.astropoacico.com Sales Proposal TO: = Attn: Peter Quinlan DATE: 8/5/25 Project: Gemini Rec Center - Fairview Park Address: 21225 Lorain Rd., Fairview Park, OH 44126 Email to: PQuinlan@thinkwelty.com Colorado Timing System | Description | Unit Price | Amount _| PPT | Upgrade to Video Display § 22,275.00|S 22,275.00 pp 1 Week - 2 Man Scissor Lift S 904.25 |S 904.25 pp Labor - Operator S 64.2315 2,055.36 SUBTOTAL FREIGHT INSTALLATION _ 96,723.61 10% Overhead 5S 9,672.36 5% Profit S$ 4,836.18 TOTAL $ 111,232.15 Astro Pool Company warrants all parts and workmanship for one year. ACCEPTED BY: By: ACCEPTED DATE: Tyler Clow, Contract Administrator We advertise ourselves as “THE PROFESSIONAL POOL PEOPLE “. Please allow us the opportunity to prove it to you!

Color do > FimE systems rs SOL. CORE company City of Fairview Park July 25, 2025 The following is the price quotation you requested. Colorado Time Systems provides premier athletic facilities like yours across the world with platinum quality timing, scoring, and display systems. We look forward to working with you to turn your vision into reality. Colorado Time Systems offers a wide range of solutions tailored to fit your needs ~ and your budget. If you have any questions or comments, please call me at 970-203-5056 or e-mail me at jenny.ruffner@coloradotime.com. Look for us online at htto://www.coloradotime.com PLEASE NOTE: Due to ongoing shipping and supply chain issues accurate lead times cannot be established. Lead time for timing equipment is estimated at 2-8 weeks. Touchpads are estimated at 6-8 weeks. Video Displays are estimated at 15- 20 weeks. Lead times cannot be guaranteed. Product will ship as soon as it is available. GEN7 TIMING SYSTEM Qty Model Description 1 GEN7-TMR-L GEN 7 Sports Timer with legacy connections The Gen7 Sports Timer is designed to work exclusively with existing CTS timing components and display boards. Incorporates the latest technology with all of the key features of a Colorado Time Systems Console, including up to 12-lane timing, enhanced split handling, start reaction display, automatic lane arming, interface to 3 party meet management software, scoreboard cycling and more. The hardware and software combination gives you the flexibility to run your meets your way. Features: Intuitive software interface with modern Windows user interface and is touchscreen friendly. Flexible user interface options: Windows laptop or tablet is primary user interface, with Ethernet connectivity to the timer. Robust safeguards, all data is logged and saved on the Gen7. Any issues with user interface are recoverable. Timer will continue running and will finish race without user interface. Rich diagnostics, integrated pre-meet diagnostic mode to check system set up and allows proactive equipment maintenance Integrated 2.4GHz Wireless to Scoreboards Facility network connectivity Note: Includes 3-year limited warranty. GEN7 LAPTOP Qty Model Description 1 R-600-302 Laptop, GEN7 user interface 1551 E 11° Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

START SYSTEM Qty Model 1 SSE Color do TIME SYSTEMS AS oo es SCORE company Description Championship Elite Start System with wired microphone. Features: e Bright external 360-degree strobe e External visual indicator e Visual start signaling (additional equipment required) ¢ = Training mode Alternate start tones e Tabletop mount included. Tripod or flagpole available START SYSTEM ACCESSORIES Description Portable tripod for the Infinity or Champ series start system 25’ jumper cable for the Infinity series or Championship Elite start system 6watt individual block speaker with banana plug, 72” Description Six-lane touchpad system for the CTS timing system Includes the primary six-lane cable harness (CH41-6}, (7) seven pushbuttons (PB-6), vacuum pump (VP-2), and touchpad meter (TPM-D). TOUCHPADS NOT INCLUDED Description Additional push buttons for lane timing Description Aquagrip gutterhung touchpads (78" x 22") US PATENT 5,702,799 Note: Includes 3-year limited warranty. ** CUSTOMER HAS (2) BACKUP TOUCHPADS** Description Special size Touchpad brackets Gutter diagram/measurements must be supplied upon order Qty Model 1 TR3 1 R-INF-SJ25 6 —_R-SP-6-45-72 SIX- LANE TOUCHPAD SYSTEM Qty Model 1 TP-SYS-6 TIMING ACCESSORIES Qty Model 6 ~~ PB-6 TOUCHPADS Qty Model 8 TP-78G TOUCHPAD ACCESSORIES Qty Model 7 4000-0040 1 CAD-TP/P Touchpad caddy for gutterhung touchpads. Holds up to ten touchpads. Some assembly required. 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

IN-DECK Qty Model 6 TDP-200 WALL PLATE Qty Model 1 WLPA CABLES Qty Model 1 CHI-25-CPUA 1 CMP-WP25 SYSTEMS a cola CORE company Color do Description Titanium deck plate Titanium deck plates require a 4” square or 4.125” diameter circular opening at a minimum. Written verification and sign off required from customer. Note: Includes 5 year warranty. CTS is the only Manufacturer of Titanium Deck Plate. Description Basic aluminum wail plate kit includes near end timing components and mounting hardware Description 25’ interface cable from the wall plate to the Timing Console Cable, Championship starter to wall plate 25’ Description 3 Judge System for Diving & Synchronized Swimming GEN7 Diving allows pre-meet and “on the fly” data entry & storage, meet management software information upload & download from a PC. System includes the required number of judging terminal, judging terminal breakout box, computer interface hub, Gen7 Diving Software, and all necessary cables. Description Kit, Retrofit WLPA Description 4-digit Slim Pace Clock Features: e 4-Digit Pace Clock e 13” Red Digits — Viewable up to 500 feet e High Intensity LED — Indoor/Outdoor e 2.8” deep * Displays Hour/Minutes or Minutes/Seconds e 15 Ibs. Description Slim pace clock cord cover + hardware kit Description GEN7 DIVING Qty Model 1 JSYS-3 ACCESSORIES Qty Model 1 K-485 PACE CLOCK Qty Model 2 SP-1400 PACE CLOCK ACCESSORIES Qty Model 2 K-TRIM-8 SLIM PACE CLOCK CONTROLLER Qty Model 1 WHC-2 Segment Time (Pace Clock) 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

SCOREBOARD Qty Model 1 LED-R 1 LED6-EH 2 SP-LED-LPT 1 SP-LED ACCESSORIES Qty Model 3 STRUT 1 R-200DC Color do = TIME SYSTEMS 7 & pL aN CORE company Description Six-line LED Scoreboard: Each module includes: 10-inch LED digits. Standard unistrut, galvanized steel channel mounting hardware, data cables. Red digits. Scoreboard functions: Displays Lane, Place, and Time for lanes 1-6 Single-line 6 digit Red LED Scoreboard: EVENT/HEAT Each module includes: 10-inch LED digits. Standard unistrut, galvanized steel channel mounting hardware, data cables. Sign Panel Frame with LANE / PLACE / TIME panel Sign Panel Frame with BLANK FACILITY PANEL Description Slotted Strut — 70” Data cable, 200 ft. SUPERVISION OF INSTALLATION Qty Model 1 SUPERVISE Description Supervision of Installation & Training Installation Agreement must be signed and returned upon order PRICE $71,489 Shipping Included UPGRADE TO VIDEO DISPLAY: FULL COLOR VIDEO DISPLAY Qty Model 1 ILD-5.9MM 588X336-A Description Full Color Video Capable Display - indoor Includes: Full matrix full color LED scoreboard with a computer controller with software, steel channel mounting hardware and data cables. Specifications * Display shall be a full color LED matrix display. Display shall be comprised of red, blue and green LED’s to form pixels. ¢ Display shall be capable of 281 trillion shades of color. 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 © (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

NOTE: PROVIDE COPY OF STATE SALES TAX EXEMPT CERTIFICATE.IF NOT EXEMPT, TAX WILL BE CHARGED AT TIME OF ORDER 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) Color do = TIME SYSTEMS A coh CORE company Display should be capable of 16-bit video processing, 100 levels of dimming capability and allow for Gamma correction. The display shall have built in graphics and animation capability with Windows based software. Graphics and animation shall have the capacity of being displayed on the entire matrix. All MS Windows fonts shall be compatible with the display. Display will allow for front service access Each pixel shall be comprised of 3 LED’s 1R1G1B Display shall have 5.9mm pixel spacing center to center Must be compatible with CTS competitive timing system Displays swimming, diving, water polo, pace clock, and synchronized swimming functions, competitors’ names, full matrix graphics and animation, live video, and has advertising capabilities Dimensions: 6.56'(H) X 11.48'(W 197,568 Pixels Desktop computer with DisiplayLink+ software and Novastar Controller Description LED Video display controller. Direct interface to CTS LED Video Displays for all applications. 1. Dual zone, Picture in Picture capable with on-the-fly user defined window sizes. 2. Hardware controlled scaling of all video input sources; PC (computer) based scalers are not an accepted alternative. 3. Shall have simple to use menu architecture allowing user to switch between video inputs and layouts with minimal keystrokes. 4. Controller shall have minimum of 5 user defined display layout templates capable of switching between sources as well as zone layouts with accessible via controller main menu. 5. Display controller shall accept the following video input signals: a. (1) DVI (supports HDCP) b. (1) HD-SDI c. (2) HDMI (supports HDCP) 6. Display controller shall include following output signals: a. (1) DVI Loop (Follows DVI Input signal) b. (1) HD-SDI Loop (Follows HD-SDI Input Signal) c. (4) LED Outputs (Primary and (3) backup outputs to LED display *Monitor outputs up to 1920x1200@60Hz output resolution. ADD $22,275 TO TOTAL CUSTOMER TO VERIFY THERE IS ENOUGH ROOM ON FLAT CMU-TYPE WALL FOR SCOREBOARD/DISPLAY OPTION CHOSEN. NUMERIC LED SCOREBOARD TO BE MOUNTED SIDE-BY-SIDE. CUSTOMER TO REVIEW/APPROVE ALL REQUIREMENTS OF SUPERVISION OF INSTALL AGREEMENT AND PROVIDE COMPLETED COPY www.coloradotime.com

TERMS: WARRANTY: SHIPPING: TAXES: FORCE MAJEURE: NOTE: Best Regards, ras WE Jenny Ruffner Color do TIME SYSTEMS A(OLA- CORE company Purchase order or 50% down, net 30 days. Visa, MasterCard or American Express are acceptable. Unless otherwise noted, the quote does not include power, permits, engineering fees, delivery charges, or installation. Please note that a change order fee of 20% will apply if any modifications are requested after a purchase agreement has been received. Additionally, if an order is canceled 24 hours after a purchase agreement is received, a cancellation fee of up to 50% may be charged. For custom equipment or special orders, including video displays and software, please be aware that these cannot be canceled once production has started. Furthermore, returns are subject to a restocking fee of up to 50%, and custom orders, including video displays, are non-returnable. Displaylink+ software and/or equipment are also non-returnable. Unless noted, the above pricing DOES NOT reflect cooperative agreement pricing, including but not limited to BuyBoard, OMNIA, TIPS, GoodBuy, YMCA Shared Services. Please reach out to your regional sales manager for additional information regarding the contracted pricing Two-year limited warranty. All other components associated with the above equipment including cable harness, deck plates (excluding titanium deck plates), wall plates, push buttons, test meters, microphones, speakers, data cable, etc. will have a one-year limited warranty. PLEASE NOTE: Due to ongoing shipping and supply chain issues accurate lead times cannot be established. Lead time for most timing equipment is estimated at 2-8 weeks. Touchpads are estimated at 6-8 weeks. Video Displays are estimated at 15-20 weeks. Lead times cannot be guaranteed. Product will ship as soon as it is available. Shipping charges are estimated and subject to change. Tailgate delivery, all unloading is done by receiver. if inside delivery is needed, please call our Sales Team at (800) 279-0111, option 2. Any additional fees will be billed to end user/facility. if purchaser is tax-exempt or purchasing for resale, a copy of purchaser’s tax- exempt certificate shall be required at time of order. If purchaser’s tax-exempt certificate is not available purchaser shall be charged all appropriate tax. No Party to this Agreement shall be responsible for any delays or failure to perform any obligation under this Agreement due to acts of God, outbreaks, epidemic/pandemic or the spreading of disease or contagion strikes or other disturbances, including, without limitation, war, insurrection, embargoes, governmental restrictions, acts of governments or governmental authorities, and any other cause beyond the control of such party. During an event of force majeure, the Parties' duty to perform obligations shall be suspended. Price quotations valid for 30 days. All quotations are in U.S. Dollars. Midwest Sales Manager JR/af 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

Proposal for Upgrading to a Colorado Timing Video Display Scoreboard The Gemini Center’s pool reopening in 2026 is an exciting opportunity to refresh and modernize our facilities. A key decision is whether to reuse the original 2010 scoreboard or invest in a new video display scoreboard. The original scoreboard has been unused since 2019, was stored unmaintained for four years during the pool’s closure and has likely exceeded its functional lifespan. Industry data shows that commercial electronic scoreboards typically have a life expectancy of 6-10 years, with replacement often needed sooner if exposed to harsh environmental conditions. Given the age and exposure of the current unit, the risk of failure is high, and even if it powers on, ongoing reliability cannot be assured. By contrast, a new video display scoreboard would be a daily-use, multi-purpose feature that serves the community far beyond competitive swimming events. Why a Video Display Scoreboard is the Best Choice 1. Engages the Community — Displays full-color graphics, animations, and visual effects that create excitement and improve the spectator experience at swim meets and community events. 2. Promotes Year-Round Programs — Unlike the old board, which is only used during 10-12 swim meets per year, the video display can promote memberships, classes, special events, and community messages every day the pool is open. 3. Generates New Revenue — Space on the board can be sold for sponsorships and advertising, creating a consistent source of income to offset the initial investment. 4. Expands Event Possibilities — Can be used for “Dive-In Movie Nights,” event countdowns, and public announcements, turning the scoreboard into a flexible community engagement tool. 5. Provides Reliable Service — Offers a fresh start with dependable technology rather than risking breakdowns or costly repairs on a unit that has already exceeded its useful life.

Visual Comparison Alpha Numeric Scoreboard st \RBOROL CM fy, ty » ae PAS My ~~ >, Me saya “Oton s \Rno® Conclusion While the cost of a video display scoreboard exceeds that of a basic alphanumeric replacement, the added year-round value, marketing capabilities, sponsorship opportunities, and enhanced community engagement make this a forward-looking investment. It aligns with the Gemini

Center’s mission to provide top-quality facilities, foster community pride, and operate ina financially responsible manner.

Exhibit C Oliman 4 & TE CHNOLOGIES Ullman Electric & Technologies CCN# 3 3901 Chester Ave. Unit B Date: 8/1/2025 Cleveland, OH 44120 Project Name: Gemini Center Telephone: 216-432-5777 Project Number: 25-5790 Contact: Robert Gojkov Page Number: 1 E-mail: rgojkov@ullmanelectric.com Client Address: Site Address: Welty Building Construction Gemini Center Contact: Peter Quinlan 21225 Lorain Road E-mail: PQuinlan@thinkwelty.com Fairview Park, Ohio 44126 3421 Ridgewood Rd. Suite 200 Fairlawn, Ohio 44333 Work Description & Clarifications ‘Pricing for Colorado Time System is based on Redline 07-23-25 plan page Scope of Work: -Empty conduit with pullstring is included for low voltage per plans. All low volt cable, terminations, devices, etc., to be furnished and installed by others ‘Duplex and quad receptacles are included as shown -Junction boxes are included as shown ‘Core drilling for conduit installation is included -Cut and patch of concrete for conduit instalaltion is excluded “Excavation for conduit installation is excluded “Scoreboard, timeclocks, and deck plates to be furnished and installed by others Itemized Breakdown Description Qty 3/4" PVC40 CONDUIT 255 1" PVC40 CONDUIT 140 2” PVC40 CONDUIT 70 3/4" ELBOW 90 DEG - PVC40 - No Labor 13 1" ELBOW 90 DEG - PVC40 - No Labor 3 2" ELBOW 90 DEG - PVC40 - No Labor 3 3/4" PVC - GENERIC FTG & SUPP - NO LABOR 85 4" PVC - GENERIC FTG & SUPP - NO LABOR 47 2" PVC -GENERIC FTG & SUPP - NO LABOR 14 1° DIAM CORE 4" THICK WALL 7 #12 THHN BLACK 510 #12 THHN GREEN 255 4"SQ 1 1/2" SQ BOX COMB KO 8 4" SQ 1x DECOR EXPOSED RAISED COVER 4" SQ 2x DECOR EXPOSED RAISED COVER 4x 4x 4" BOX SCREW CVR -NEMA 3R 12x 12x 4" BOX SCREW CVR - NEMA 3R 1/4” Generic ANCHOR - NO LABOR 3/8" Generic ANCHOR - 2 1/4" DEPTH - NO LABOR SPEC DUP REC - DECOR - 20A 125V - LEV-LOK (MOD-MSTWL) RCPT MODULE - STRANDED WIRE LEADS w/ 4-PORT PUSH WIRE CONN - MSTWL-WST ORIGINAL ~~ = = ODWDANN OWN ®

CHANGE REQUEST Uliman Electric & Technologies 3901 Chester Ave. Unit B Cleveland, OH 44120 Description 4x4x6 J-box support Totals Project Name: Project Number: Page Number: Qty 6 1,472 Summary Material General Materials Material Overhead Material Markup TOTAL MATERIAL LABOR Change Order Rate Total Labor GENERAL EXPENSES FOREMAN GENERAL CONDITIONS FIELD COORDINATION OFFICE ADMIN & PROJECT GENERAL CONDITIONS OFFICE ADMIN & PROJECT COORDINATION DRAWING REPRODUCTION CONSUMABLES Total General Expenses Equipment 20' SCISSORS DC LIFT (Per Week) Total Equipment Final Amount CONTRACTOR CERTIFICATION Date: Signature: I hereby certify that this quotation is complete and accurate based on the information provided. CLIENT ACCEPTANCE CCN # 3 Final Amount: $8,847.86 Name: Date: Signature: (@ 10.000 %) (@ 5.000 %) (55.91 Hrs @ $110.00) (1.00 @ 31.1850) (1.00 @ 99.6996) (1.00 @ 31.1850) (1.00 @ 99.6996) (4.00 @ 5.7755) (55.90 @ 2.8182) (1.00 @ 230.7690) ORIGINAL 1,422.58 142.26 78.24 1,643.08 6,150.10 6,150.10 31.19 398.80 31.19 199.40 5.78 157.55 823.91 230.77 230.77 $8,847.86

Exhibit D Astro Pool (Timing System} 111,232.15 Ullman Electric (Conduit/Power) 8,847.86 Sub Total 120,080.01 GC OH&P - Fee/Overhead / N/A Grant Total

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewparkohio.gov MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Kerry Kemp, Recreation Director RE: Change order for new scoreboard DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE ADMINISTRATION AND DIRECTING THE MAYOR TO ISSUE AND APPROVE CHANGE ORDER NO. 1 FOR AN INCREASE IN THE CONTRACT PRICE IN ACCORDANCE WITH THE PROVISIONS OF THE CONTRACT BETWEEN THE CITY OF FAIRVIEW PARK AND WELTY IN CONNECTION WITH THE GEMINI CENTER REHABILITATION PROJECT AND DECLARING AN EMERGENCY It has been determined that a new scoreboard and timing system should be installed as part of the Gemini Pool Reconstruction Project. It is the recommendation of the Recreation Department that the city invests in a new video display scoreboard as part of this system. What led the Recreation Department to this recommendation? • Scoreboard Life Span – the typical lifespan for a scoreboard used in a harsh environment such as an aquatic center is 7-10 years. Our current scoreboard was purchased and installed in 2010. • Updates in timing system technology – this investment is not just for a scoreboard, it is also for the timing equipment that comes with it. The scoreboard is the most expensive part of this purchase but it is not the exclusive reason for the purchase. Technology has improved. Current timing systems will likely not work with the existing scoreboard or will soon be obsolete. • Impact on users – Opening a new pool with old equipment will have a negative impact on our users, especially as we will undoubtably have to close our new competition pool in the very near future to replace old technology and a soon to be obsolete scoreboard. The timing is right with the pool under construction to replace now with technology that is current and that which will last. Our members, patrons and users expect to see new and advanced amenities and services with this reconstruction and there is also an expectation that when the pool opens, it remains open. Why a Video Display Scoreboard is the Best Choice?

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewparkohio.gov • Engages the Community – Displays full-color graphics, animations, and visual effects that create excitement and improve the spectator experience at swim meets and community events. • Promotes Year-Round Programs – Unlike the old board, which is only used during 10–12 swim meets per year, the video display can promote memberships, classes, special events, and community messages every day the pool is open. • Generates New Revenue – Space on the board can be sold for sponsorships and advertising, creating a consistent source of income to offset the initial investment. • Expands Event Possibilities – Can be used for “Dive-In Movie Nights,” event countdowns, and public announcements, turning the scoreboard into a flexible community engagement tool. • Provides Reliable Service – Offers a fresh start with dependable technology rather than risking breakdowns or costly repairs on a unit that has already exceeded its useful life. How does this change impact the project Gross Maximum Price (GMP)? • GMP Allowance– Included in the project scope was a contract allowance $88,210.00. • Cost of new system – The total amount for the installation of a video scoreboard, timing system and the electrical subcontracted work of installing a new system is $120,080.01. • Impact on GMP – the GMP was approved at $14,192,124.00. This change could see a potential increase of $31,870.01 representing 0.225% of the total project. • Cost Savings and Credits across project – While entirely unknown now, there are going to be credits and savings throughout the project that will likely result in us staying under the current GMP even with these changes. A possible but unlikely increase of less than 1% is worth the benefits that our members, patrons and users expect to see when a new pool opens. The added benefit of getting this new equipment is immeasurable when you consider the capabilities of community engagement, promoting programs and events, generating new revenue, expanding event possibilities and just having a reliable service for our patrons that aligns with the Gemini Center’s mission to provide top-quality facilities, foster community pride, and operate in a financially responsible manner. Cc: Jennifer Pae, Finance Director/HR Manager A. Steven Dever, Law Director

Ordinance 25-50 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-50 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE UPDATING THE PETTY CASH / CASH DRAWER LIMIT FOR VARIOUS DEPARTMENTS, REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT HEREWITH, AND DECLARING AN EMERGENCY WHEREAS, Ordinance 08-01Amended updated the petty cash funds for various departments; and WHEREAS, with the advent of increased credit card usage, online payment options, and reimbursement forms controlled by the Finance Department, the need for departmental petty cash drawers has changed; and WHEREAS, departmental needs have shifted in that the Service Department does not require a cash drawer, and the Senior Center does require the establishment of one. NOW THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the following departments shall be allowed to maintain a cash drawer with the following limits: Senior Center = $100.00 Finance Department = $100.00 Police Department = $100.00 Building Department = $400.00 Recreation Department = $750.00 SECTION 2. That department’s cash drawers shall be audited on an annual basis and shall be replenished as needed so that the total cash drawer amounts shall not exceed one thousand four hundred fifty dollars ($1,450.00). SECTION 3. Petty cash reimbursements by departments cannot exceed thirty dollars ($30.00) and need to have proper documentation / receipts for reimbursement to occur. SECTION 3. The Director of Finance is hereby authorized and directed forthwith to take such action and to make such records as may be necessary to establish these cash drawers and thereafter to show their existence and condition at all times upon the proper records of the City. SECTION 4. That Ordinance 08-01A, and all previous petty cash ordinances or parts of ordinances inconsistent herewith, are hereby repealed.

Ordinance 25-50 | Page 2 SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety, and welfare and for the further reason that it is necessary to expedite this Ordinance for the efficient operation of the City of Fairview Park; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 3rd reading: ____________________________________ Michael P. Kilbane, President of Council ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Jennifer Pae, Finance Director / HR Manager RE: Updated Petty Cash Ordinance DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE UPDATING THE PETTY CASH / CASH DRAWER LIMIT FOR VARIOUS DEPARTMENTS, REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT HEREWITH, AND DECLARING AN EMERGENCY As reviewed during the most recent annual financial audit, it was recommended that the City update its Petty Cash ordinance that was last changed in 2008 with the opening of the Gemini Center. In working with departments, we are shifting from having a cash box for petty cash transactions to having cash drawers with a starting balance amount to give change from. This Ordinance ensures the departments have the sufficient amounts for their cash drawers and they will be audited on an annual basis. It also establishes a maximum amount that can be reimbursed for small purchases via petty cash at $30.00. Thank you for your consideration. cc: Bill Schneider, Mayor A. Steven Dever, Director of Law Liz Westbrooks, Clerk of Council

Ordinance 25-51 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-51 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO SELL OBSOLETE VEHICLES AND EQUIPMENT FROM THE CITY’S INVENTORY THROUGH GOVDEALS AND/OR GREATER CLEVELAND AUTO AUCTION, AND TO DISPOSE/SCRAP WHAT CANNOT BE SOLD, AND DECLARING AN EMERGENCY WHEREAS, the City of Fairview Park (“City”) owns various vehicles and equipment that were originally purchased costing in excess of five thousand dollars ($5,000) or more, which is the City’s minimum capitalization threshold, and are no longer of use by the City; and WHEREAS, it is in the best interest of the City to dispose of said obsolete vehicles and equipment; and WHEREAS, when a vehicle or piece of equipment is not in condition to be sold via auction, the City has authority to dispose/scrap said item. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Director of Finance is hereby authorized to sell the vehicles/equipment listed below for the highest and best price via auction, as determined to be the best method by GovDeals or Greater Cleveland Auto Auction, whichever is most appropriate for disposal. Make/Model VIN / Serial # Year 1. Elgin / Pelican “P” Streetsweeper P4068S 2003 2. Ford Explorer 1FM5K8AR1HGD58377 2017 3. Ford Explorer 1FM5K8AR4FGC27411 2015 SECTION 2. That proceeds from the sales are to be deposited into the fund in which the vehicle or equipment was originally purchased. If that is not readily known, the proceeds will be deposited into the Permanent Improvement Fund (260). SECTION 3. That this Council grants the auction-house (GovDeals and Greater Cleveland Auto Auction) limited power of attorney for the sole purpose of transferring the vehicle’s title to the best and most responsive bidder for each vehicle noted above after receiving approval from the Mayor.

Ordinance 25-51 | Page 2 SECTION 4. When it is deemed that a vehicle or piece of equipment is in a condition not suitable for auction, or no buyers were interested when it was put up for sale, City Council grants the authority to scrap / dispose of the said item. SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure necessary to release vehicles to be removed from the premises and for the preservation of public peace, health, safety and welfare; and provided it received an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 3rd reading: ____________________________________ Michael P. Kilbane, President of Council ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Jennifer Pae, Finance Director / HR Manager RE: Disposal of Obsolete Vehicles and Equipment DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO SELL OBSOLETE VEHICLES AND EQUIPMENT FROM THE CITY’S INVENTORY THROUGH GOVDEALS AND/OR GREATER CLEVELAND AUTO AUCTION, AND TO DISPOSE/SCRAP WHAT CANNOT BE SOLD, AND DECLARING AN EMERGENCY There are three City vehicles / pieces of equipment that are obsolete and need to be disposed of via auction either through GovDeals or the Greater Cleveland Auto Auction. The cost of repair and maintenance to make or keep vehicles/equipment operational far exceeds their value, and all have since been or will be replaced with newer equipment. Thus, their disposal is necessary to make space and to take off the City’s insurance rolls. Thank you for your consideration and we look forward to discussing this further in committee. cc: Bill Schneider, Mayor A. Steven Dever, Director of Law Liz Westbrooks, Clerk of Council

CITY OF FAIRVIEW PARK ORDINANCE NO.: 25- REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO ENGAGE THE LAW FIRM OF DILENO LAW, LLC AS SPECIAL COUNSEL FOR ADVICE ON ISSUES CONCERNING AN ARBITRATION WITH THE OHIO PATROLMEN’S BENEVOLENT ASSOCIATION (OPBA) AND THE CITY OF FAIRVIEW PARK’S UPCOMING COLLECTIVE BARGAINING AGREEMENT (CBA) NEGOTIATIONS AND DECLARING AN EMERGENCY. WHEREAS, the Director of Law, by letter of September 5, 2025, attached hereto as Exhibit “A”, has certified to the Mayor, pursuant to Section 123.04 of the Codified Ordinances of the City of Fairview Park, of the necessity to engage special outside counsel to assist the Law Department in addressing the current arbitration with the OPBA and the City of Fairview Park’s upcoming CBA negotiations; and, WHEREAS, the law firm of Dileno Law LLC, and specifically Jon Dileno, is a recognized expert in the field of representing clients in contract negotiations and possesses the necessary skills, expertise and resources to carry out the services which may be required with respect to the current arbitration with the OPBA, the upcoming CBA negotiations and all other legal matters pertaining to labor as they arise; and WHEREAS, the Director of Law has recommended that Dileno Law LLC, and Jon Dileno be engaged to provide these services. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to engage the law firm of Dileno Law LLC, and specifically Jon Dileno, to provide expert legal services to assist the Law Department in the current arbitration with the OPBA, the City of Fairview Park’s upcoming CBA negotiations and all other legal matters pertaining to labor as they arise; SECTION 2. That the services of Dileno Law LLC and Jon Dileno will be provided on an hourly basis at the rates set forth in Exhibit B. The fees shall be paid from the General Fund (Fund 100). SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety and welfare, and to continue ongoing representation on behalf of the City and provided it receives the affirmative vote of a majority plus

one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law. PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: ____________________________________ Michael P. Kilbane, President of Council ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

A. Steven Dever Law Director 20777 Lorain Road Fairview Park, Ohio 44126 September 5, 2025 Mayor Bill Schneider City of Fairview Park 20777 Lorain Road Fairview Park, OH 44126 Re: Special Counsel-Ohio Patrolmen's Benevolent Association Dear Mayor Schneider: The City is preparing for an arbitration with the Ohio Patrolmen's Benevolent Association (OPBA) and I believe certain expertise is needed due to a police grievance pertaining to a promotion. In addition, the City’s union contracts are up for negotiation this year. I believe it is in the best interest of the City of Fairview Park to engage outside Counsel to assist and advise the City on issues relating to this matter. Therefore, it is my recommendation that you, on behalf on the City, retain the service of special counsel to assist us in these issues. Pursuant to Section 123.04 of the Codified Ordinances of the City of Fairview Park, I hereby certify the need to engage Special Counsel to assist the Law Department with respect to the issues regarding the negotiations with the OPBA. The services of the Special Counsel are required as this matter requires a high level of expertise and resources, given both the nature of the matter and the parties involved. The Law Department has neither the resources nor the expertise to handle these issues without the assistance of expert outside counsel. Dileno Law, LLC, and specifically Jon Dileno, is a recognized expert in representing clients in the field of employment law. He has also handled matters before the State Employment Relations Board and negotiated collective bargaining agreements. Mr. Dileno possesses the necessary skills, expertise and resources to carry out the services which may be required with respect to addressing these issues. For the stated reasons, I recommend the engagement of Dileno Law, LLC, and Jon Dileno, as Special Counsel to assist the Law Department as described above. The services of Dileno Law, LLC will be provided on an hourly basis (see attached Exhibit). An ordinance to officially engage Dileno Law, LLC will be ready for the Council meeting on September 15, 2025. As Law Director, I will actively participate in the negotiations and the arbitration at no additional cost to the City of Fairview Park. If you have any questions, please do not hesitate to contact me. Le yw A. Steven Dever, Law Director City of Fairview Park 440-333-2200 (City Hall) www. fairviewparkohio.gov

STANDARD TERMS OF ENGAGEMENT This is a supplement to our engagement letter dated May 7, 2025. The purpose of this document is to set out additional terms of our agreement to provide legal services. Because these additional terms of engagement are a part of our agreement to provide legal services, you should review them carefully and should promptly communicate to us any questions concerning this document. We suggest that you retain this statement of additional terms along with our engagement letter for your records. Scope of Representation We will at all times act on your behalf to the best of our ability. Any expressions on our part concerning the outcome of the representation, or any other legal matters, are based on our professional judgment and are not guarantees. Such expressions, even when described as opinions, are necessarily limited by our knowledge of the facts and are based on our views of the state of the law at the time they are expressed. In retaining us, you recognize that all legal matters involve risks. We cannot and have not made any promises or guarantees to you about the outcome of the representation, and nothing in these terms of engagement shall be construed as such a promise or guarantee. Upon accepting this engagement on your behalf, we agree to do the following: 1) provide legal counsel in accordance with these terms of engagement in reliance upon information and guidance provided by you; and 2) keep you reasonably informed about the status and progress of the matters we are handling for you. To enable us to provide effective representation, you agree to do the following: 1) disclose to us, fully and accurately and on a timely basis, all facts and documents that are or might be material or that we may request; 2) keep us apprised on a timely basis of all developments relating to the matters we are handling for you that are or might be material; 3) attend meetings, conferences, and other proceedings when it is reasonable for you to do so, and where it may be required by a court or other tribunal; and 4) otherwise cooperate fully with us. It is our policy that the person or entity that we represent is the person or entity that is identified in our engagement letter and does not include any affiliates of such person or entity (i.e., if you are a corporation or partnership, any parents, subsidiaries, employees, officers, directors, shareholders, or partners of the corporation or partnership, or commonly owned corporations or partnerships; or, if you are a trade association, any members of the trade association). Accordingly, for conflict-of-interest purposes, we may represent another client with interests adverse to any such affiliate without obtaining your consent. It is our further policy that our representation is limited to performance of the services described in the engagement letter and does not include representation of you or your interests in any other matter. After the completion of the matter, changes may occur in the applicable laws or regulations that could have an impact upon your future rights and liabilities. We always strive to keep our clients updated on matters on which we have been retained. However, unless you engage us after completion of the matter to provide additional advice on issues arising from the matter, the firm has no continuing obligation to advise you with respect to future legal developments. 1

If, during the course of our engagement, we send you a letter or other written communication advising you about a Federal tax issue, you may notice a statement toward the end saying that our advice may not be relied upon for the purpose of avoiding penalties that may be imposed. (That legend will appear on every e- mail or fax that we send even if there is no tax issue involved.) This does not mean that we have not carefully considered the advice we sent to you. Rather, it is intended to enable us to render that advice in a cost- efficient manner. Rules recently adopted by the Treasury Department require that in the absence of such a legend, any tax advice must be given only in a full-blown, formal legal opinion. Like all law firms, if we were to issue a formal opinion, we would need to follow certain prescribed procedures. In most cases, the cost to our clients would exceed the value received if we were to follow those procedures. In any case where we think that a formal opinion may be appropriate, we will discuss the matter with you. When We Bill For performing legal service, my rate and the rate of partner-level attorneys of Dileno Law, LLC, or with whom Dileno Law, LLC is affiliated is $300 per hour. The rate for associate-level attorneys is $240 per hour and for paralegals and law clerks is $150 per hour. We will send you a bill each month for the services performed during the previous month. This bill will also include out-of-pocket expenses. These are described below. For matters that are covered by insurance, unless agreed upon otherwise with you, we will perform legal service at the hourly rates and per the other conditions prescribed under the coverage terms of your policy, or otherwise as directed by the insurance carrier. We want our clients to be satisfied with both the quality and cost of our services. We therefore encourage our clients to discuss with us any questions relating to fees for our services. We will make every effort to provide you with bills in a format that meets your needs. How Fees Will Be Set We will keep accurate records of the time we devote to your work, including conferences (both in person and over the telephone), negotiations, factual and legal research and analysis, document preparation and revision, travel on your behalf, and other related matters. We record our time in units of one tenth of any hour. The hourly rates of our lawyers may be adjusted annually to reflect current levels of legal experience, changes in overhead costs, and other factors. Such adjustment will not occur without your consent. We are often requested to estimate the amount of fees and costs likely to be incurred in connection with a particular matter. Whenever possible, we will furnish such an estimate based upon our professional judgment, but always with a clear understanding that it is not a maximum or fixed-fee quotation. Retainers If we have agreed to a retainer, it is further agreed that we have a security interest in that deposit. Retainers are usually considered to be unearned advances. They are placed into trust accounts, usually placed in pooled interest-bearing trust accounts governed by rules adopted by the bar associations in the

jurisdictions in which we practice. All accruing interest is paid to a charitable fund established by those bar associations. The need to replenish the retainer is a condition of our continued work and is set forth in the Engagement Letter itself. Disbursements and Other Charges In addition to our fees, we will be entitled to payment or reimbursement for disbursements and other charges incurred in performing services such as photocopying, messenger and delivery, overnight delivery and air freight, computerized research, videotape recording, travel (including mileage, parking, air fare, lodging, meals, and ground transportation), long distance telephone, telecopying, word processing in special circumstances, courts costs, and filing fees. To the extent we directly provide any of these services, we reserve the right to adjust the amount we charge at any time or from time to time, and the charge will approximate our cost. Unless special arrangements are made, fees and expenses of consultants and professionals (such as experts, investigators, witnesses, and court reporters) and other large disbursements will not be paid by our firm and will be the responsibility of, and billed directly to, you or you will be asked to advance to us an estimate of those costs. Payment of Invoices Our invoices are payable within 30 days of receipt. Any amounts not paid within 30 days will be subject to a late charge at the monthly rate of one-percent (1%). In the event that a bill remains unpaid past the due date, the firm may discontinue services. If we represent you in a pending litigation, we may seek to withdraw as your counsel. Whether or not we elect to discontinue representation, if collection activities become necessary, we will be entitled to seek reasonable attorneys’ fees and costs of collection. Conflicts of Interest It is unavoidable that from time-to-time conflicts of interest develop between or among our clients, or between clients, or former clients, and prospective clients we wish to represent. In these situations, we are required, if we are authorized to do so, to disclose the conflicts to our clients, former clients, and prospective clients and consult with them and to obtain the clients’ or former clients’ consent before we may proceed. We wish to confirm that you agree that you will promptly and in good faith consider our requests for consent. Termination You shall have the right at any time to terminate our services and representation upon written notice. Such termination shall not, however, relieve you of the obligation to pay for all services rendered and disbursements and other charges made or incurred on your behalf prior to the date of termination. We reserve the right upon reasonable notice to cease performing work and to withdraw from the representation (a) with your consent, (b) for good cause, or (c) for any other reason permitted or required by law. Good cause may include your failure to honor the terms of the engagement letter, your failure to pay amounts billed in a timely manner, your failure to furnish deposits for fees and costs or to otherwise provide

a requested advance for fees and costs, or any fact or circumstance that would in our view, impair an effective attorney-client relationship or would render our continuing representation unlawful, unethical or unreasonably burdensome. If we elect to do so, you must take all steps necessary to free us of any obligation to perform further, including the execution of any documents (including forms for substitution of counsel) necessary to complete our withdrawal, and we will be entitled to be paid for all services rendered and disbursements and other charges made or incurred on your behalf prior to the date of withdrawal. Record Retention At the conclusion of a matter, we often undertake to review the file and discard extra copies of documents. We then send the balance of the file on that matter to an off-site facility for storage at our expense, unless a client requests us to deliver the file to it. To minimize the file storage expense, we reserve the right, subject to your contrary direction, to retain files for only ten years and to destroy all older files to the extent practicable; provided that we use our reasonable efforts to review old files and retain original legal instruments such as notes, leases, mortgages, deeds, stock certificates, marital equitable distribution agreements and other items of obvious value. If you wish to handle the disposition of files in a different manner, please let us know. Otherwise, we will proceed as set forth above. Communications and Confidentiality In the course of our representation of you, we have a duty to preserve the confidentiality of our communications with you and other information relating to the representation. However, you and we need to recognize that all means of communication are, to some degree, susceptible to misdirection, delay or interception. E-mail and cellular telephone communications present special risks of inadvertent disclosure. However, because of the countervailing speed, efficiency, and convenience of these methods of communication, we have adopted them as part of the normal course of our operations. Unless you instruct us fo the contrary, we will assume that you consent to our use of e-mail and cell phone communications in representing you. Marketing Matters Our firm has a public web site that may identify some of our clients and publicly disclosed transactions and other legal matters we have handled. In addition, we develop various marketing, advertising, and informational materials from time to time that contain similar information. You agree that we may publicly identify you as a client of Dileno Law, LLC. Insurance You agree to immediately determine whether insurance coverage is or may be available with respect to the subject matter of the engagement and to promptly provide notice to any insurer that may provide coverage. If an insurer pays any portion of our charges, you agree that you will remain responsible for payment of any amounts billed by us but not paid by the insurer, unless we have agreed otherwise in writing.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: Special Council for Arbitration with OPBA and CBA Negotiations DATE: September 15, 2025 The Administration of the City of Fairview Park requests passage of the following Ordinance to be passed after first and final reading with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENGAGE THE LAW FIRM OF DILENO LAW, LLC AS SPECIAL COUNSEL FOR ADVICE ON ISSUES CONCERNING AN ARBITRATION WITH THE OHIO PATROLMEN’S BENEVOLENT ASSOCIATION (OPBA) AND THE CITY OF FAIRVIEW PARK’S UPCOMING COLLECTIVE BARGAINING AGREEMENT (CBA) NEGOTIATIONS AND DECLARING AN EMERGENCY. Law Director A. Steven Dever requests the engagement of special outside counsel to assist the Law Department in addressing the current arbitration with the OPBA, the upcoming CBA negotiations, and all other legal matters pertaining to labor as they arise. The Director of Law has recommended that Dileno Law, LLC be engaged to provide these services. The law firm of Dileno Law, LLC, and specifically Jon Dileno, is a recognized expert in the field of representing clients in contract negotiations and possesses the necessary skills, expertise and resources to carry out the services which may be required with respect to the arbitration with the OPBA, the CBA negotiations and all other legal matters pertaining to labor. Director Dever will participate in the negotiations at no additional cost to the City. Cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council

CITY OF FAIRVIEW PARK RESOLUTION NO. 25-__ ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY FISCAL OFFICER (CITY COUNCIL) Revised Code, Secs. 5705.34-5705.35 The Council of the City of , County, Ohio, met in session on the day of (Regular Or Special) 2025 , at the office of with the following members present: Mr./Mrs./Ms. __________________________________ Michael Kilbane, Council President Mr./Mrs./Ms. __________________________________ Bryan Simmerly, Ward 1 Mr./Mrs./Ms. __________________________________ William F. Minek, Ward 2 Mr./Mrs./Ms. __________________________________ Troy J. Greenfield, Ward 3 Mr./Mrs./Ms. __________________________________ Sarah Wering, Ward 4 Mr./Mrs./Ms. __________________________________ Bridget King, Ward 5 Mr./Mrs./Ms. __________________________________ Kimberly Mann, Council at Large Mr./Mrs __________________________ moved the adoption of the following Resolution: WHEREAS, This Council in accordance with the provisions of law has previously adopted a Tax Budget for the next succeeding fiscal year commencing January 1st, 2026 ; and WHEREAS, The Budget Commission of County, Ohio, has certified its action thereon to this Council together with an estimate by the County Fiscal Officer of the rate of each tax necessary to be levied by this Council, and what part thereof is without, and what part within the ten mill tax limitation; therefore, be it RESOLVED, By the Council of the City of , County, Ohio, that the amounts and rates, as determined by the Budget Commission in its certification, be and the same are hereby accepted; and be it further RESOLVED, That there be and is hereby levied on the tax duplicate of said City the rate of each tax necessary to be levied within and without the ten mill limitation as follows: Cuyahoga Fairview Park Cuyahoga Fairview Park Cuyahoga

SCHEDULE A SUMMARY OF AMOUNTS REQUIRED FROM GENERAL PROPERTY TAX APPROVED BY BUDGET COMMISSION AND COUNTY FISCAL OFFICER'S ESTIMATED TAX RATES Amount County Fiscal Officer's Amount to Be Approved by Estimate of Tax FUND Derived from Budget Com- Rate to be Levied Levies Outside mission Inside Inside Outside 10 M. Limitation 10 M. Limitation 10 M. Limit 10 M. Limit Column II Column IV V VI General Fund 3.33 5.00 General Bond Retirement Fund 1.49 Police Pension 0.30 Park Fund Recreation Fund 1.00 Fund 0.30 Fund 0.87 Fund 1.00 TOTAL $0 $0 3.93 9.36 Fire Fire Pension Permanent Improv.

SCHEDULE B LEVIES OUTSIDE 10 MILL LIMITATION, EXCLUSIVE OF DEBT LEVIES Maximum Rate Co. Fiscal Officer's Authorized Est. of Yield of Levy FUND to Be Levied (Carry to Schedule A, Column II) GENERAL FUND: Current Expense Levy authorized by voters on ,20 for not to exceed years. Current Expense Levy authorized by voters on ,20 for not to exceed years. Total General Fund outside 10m. Limitation. Park Fund: Levy authorized by voters on ,20 for not to exceed years. Recreation Fund: Levy authorized by voters on ,20 for not to exceed years. Fund: Levy authorized by voters on for not to exceed years. Fund: Levy authorized by voters on ,20 for not to exceed years. Fund: Levy authorized by voters on ,20 for not to exceed years. Fund: Levy authorized by voters on ,20 for not to exceed years. and be it further Resolution to the Fiscal Officer of said County. upon its adoption the vote resulted as follows: Mr./Mrs./Ms. _______________________________ _____YES _____NO Michael Kilbane, Council President Mr./Mrs./Ms. _______________________________ _____YES _____NO Bryan Simmerly, Ward 1 Mr./Mrs./Ms. _______________________________ _____YES _____NO William F. Minek, Ward 2 Mr./Mrs./Ms. _______________________________ _____YES _____NO Troy J. Greenfield, Ward 3 Mr./Mrs./Ms. _______________________________ _____YES _____NO Sarah Wering, Ward 4 Mr./Mrs./Ms. _______________________________ _____YES _____NO Bridget King, Ward 5 Mr./Mrs./Ms. _______________________________ _____YES _____NO Kimberly Mann, Council at Large Adopted the __th day of September ,2025. Attest: ______________________________ ______________________________ Michael P. Kilbane, Council President Liz L. Westbrooks, Clerk of Council ____________________________ ______________________________ William F. Minek, Council President Pro Tem Bill Schneider, Mayor RESOLVED, That the Clerk of this Council be and he is hereby directed to certify a copy of this Mr./Mrs. _________________________ seconded the Resolution and the roll being called

CERTIFICATE OF COPY ORIGINAL ON FILE The State of Oh_Cuyahoga___________ County, ss. I, Liz L. Westbrooks , Clerk of the Council of the City of ___Fairview Park _______ within and for said County, and in whose custody the Files and Records of said Council are required by the Laws of the State of Ohio to be kept, do hereby certify that the foregoing is taken and copied from the original now on file, that the foregoing has been compared by me with said original document, and that the same is a true and correct copy thereof. WITNESS my signature, this ##th day of September , 2025 __________________________________ Liz L. Westbrooks, Clerk of Council 1st reading: 09.##.25 2nd reading: Suspended 3rd reading: Suspended No. Resolution 25-__ COUNCIL OF THE CITY OF FAIRVIEW PARK CUYAHOGA County, Ohio. RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY FISCAL OFFICER (CITY COUNCIL) Adopted September ##, 2025 _________________________________ Liz L. Westbrooks, Clerk of Council Filed ______________________, 20 ____ _________________________________ County Fiscal Officer By ______________________________ Deputy THIS IS THE ORIGINAL

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewparkohio.gov MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Jennifer Pae, Finance Director / HR Manager RE: 2026 Tax Rate Resolution DATE: September 15, 2025 The City’s levied property tax rate of 13.29 mills for taxes to be collected in 2026 for various purposes as shown in this resolution needs to be submitted to and approved by the Cuyahoga County Tax Budget Commission before September 30, 2025. Therefore, I respectfully request that this resolution is read and passed as an emergency on first reading at this evening’s regularly scheduled September 15, 2025 Council Meeting. Thank you for your consideration. cc: Bill Schneider, Mayor A. Steven Dever, Director of Law Liz Westbrooks, Clerk of Council