Council Legislative Meeting Agenda

MONDAY, OCTOBER 6, 2025 CAUCUS – 6:45 PM | COUNCIL MEETING - 7:00 PM COUNCIL CHAMBERS (CITY HALL) MEETING CALL TO ORDER | MOMENT OF SILENT PRAYER | PLEDGE OF ALLEGIANCE ROLL CALL EXECUTIVE SESSION Per Charter, Article XVI - To consider the appointment of a public official or employee APPOINTMENT FOR PRESIDENT OF COUNCIL APPROVAL OF MINUTES Regular Meetings of Council – June 2, 16 and September 2, 2025 Special Meetings of Council – June 9 and 30, July 2 and August 4, 2025 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS COMMITTEE REPORTS Local Government & Community Services – Councilwoman Wering, Chair | Councilman Simmerly, Vice Chair Finance – Councilwoman King, Chair | Councilwoman Greenfield, Vice Chair ~ LEGISLATIVE AGENDA ~ LEGISLATION ON FOR SECOND READING COUNCILWOMAN WERING RES. 25-15 Moratorium on Smoke Shops COUNCILWOMAN KING ORD. 25-53 2026-2027 County Board of Health Contract RES. 25-16 Area Agency on Aging Contract 2026-2027 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE LEGISLATION ON FOR THIRD READING AND FINAL PASSAGE COUNCILMAN WERING ORD. 25-47 Amending Chapter 143 Employment Provisions COUNCILWOMAN KING ORD. 25-48 Agreement with RE Warner for City Hall Campus Phase 2 ORD. 25-49 Authorizing Change Order 1 for Gemini Project_Scoreboard Continued on next page

LEGISLATION ON FOR THIRD READING AND FINAL PASSAGE (continued) ORD. 25-50 Authorizing Petty Cash Limits for City Departments ORD. 25-51 Authorizing Sale of Obsolete City Vehicles and Equipment LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS COUNCILWOMAN KING ORD. 25-__ Authorizing Funding for C&K for Sewer Televising and Cleaning REPORTS AND COMMUNICATIONS FROM MAYOR, DIRECTORS AND OTHER CITY OFFICIALS PUBLIC SESSION MISCELLANEOUS BUSINESS AND REPORTS FROM COUNCIL ADJOURNMENT

COUNCIL MINUTES_JUNE 2, 2025 | Page 1 1 MINUTES OF THE REGULAR MEETING OF FAIRVIEW PARK CITY COUNCIL 2 MONDAY, JUNE 2, 2025 3 4 The regular meeting of Council was called to order by Council President Pro Tem Minek at 7:00 p.m. 5 MOMENT OF SILENT PRAYER 6 ROLL CALL | PRESENT: 7 COUNCIL – B. Simmerly, B. Minek, T. Greenfield, S. Wering, B. King and K. Mann 8 ADMINISTRATION – Mayor Schneider, Director Hitch, Director Dever and Engineer Kerber 9 10 THE CHAIR made a motion to excuse Council President M. Kilbane from the meeting. 11 ROLL ON MOTION: Vote: YES-6, NO-0 12 YES: B. Simmerly, B. Minek, T. Greenfield, S. Wering, B. King and K. Mann 13 14 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS 15 16 COMMITTEE REPORTS 17 COUNCILMAN MINEK reported that the Environment, Public Works, Planning, Zoning & Development 18 Committee met on Tuesday, May 27, 2025 at 7:00 P.M. to discuss three (3) ordinances. 19 Ordinance 25-27 Adopting County Solid Waste Management Plan. Mayor Schneider stated this plan is 20 presented to cities within the jurisdiction of the Cuyahoga County Solid Waste Management District. 21 Director Hitch also spoke about the plan. Councilwoman Mann stated residents should have more 22 information reference to items being recycled. Motion to place Ord. 25-27 on second & subsequent third 23 reading. Motion passed 6-0. 24 Ordinance 25-28 Authorizing Application for Certificate by Arb net for Bain Park Arboretum. 25 Councilwoman Mann spoke on this ordinance. Mr. Doug MacMillan, Chair of the Shade Tree Advisory 26 Committee also spoke reference to the funding. Motion to place Ordinance 25-26 on second and subsequent 27 third reading. Motion passed 6-0. 28 Ordinance 25-29 Authorizing RFPs and Contract for Professional Services for Safe Routes to School 29 Program. Chair stated the last time this program was complete was Spring of 2023. Megan Otter, 30 Community Development Planner for the city spoke on this issue and stated same would be implemented 31 in 2026. Motion to place Ordinance 25-29 on second and subsequent third reading. Motion passed 6-0. 32 This completes my report. 33 34 COUNCILWOMAN WERING reported that the Local Government & Community Services met on 35 Tuesday, May 27th, 2025, beginning at 8:57 PM. 36 The meeting was on Tuesday, rather than Monday, due to the Memorial Day holiday. Present were the 37 Mayor; Directors Pae, Hitch and Dever; Council members Minek, Greenfield, Kilbane, Wering, King and 38 Mann. 39 The committee discussed one Ordinance, 25-30, Amending Section 929.06 Solid Waste Collection 40 Charges Expiration Date. This ordinance was discussed in the same evening that the Finance committee 41 discussed Ordinance 25-37 which sets the fee for solid waste. 42 A motion to put Ordinance 25-30 on second, subsequent third reading passed 6-0. 43 Local Government & Community Services ended at 8:59 PM. 44 45 COUNCILWOMAN KING reported that the Finance Committee met on May 27 at 7:18 pm. This was a 46 lengthy committee with several guests, so please refer to the audio recording of the meeting. Here is a brief 47 summary of what was discussed: 48 Ordinance 25-31 2025 Salary Structure and Wage Ordinance_Non-Union Employees 49

COUNCIL MINUTES_JUNE 2, 2025 | Page 2 This ordinance adjusts the salaries of part time and seasonal employees to meet market demand and to 50 create two new positions. The two new positions will allow the city flexibility, it will allow the city to 51 attract seasoned professionals and will help to better service the community. A motion to have this on 52 2nd read and return to committee was made and passed with a vote of 6-0. 53 Ordinance 25-32 Accepting Grant and Authorizing Installation of New Playground at Bohlken Park 54 This ordinance is to replace 30-year old equipment and enlarge the footprint of the playground at Bohlken 55 Park. This project was budgeted for in the 2025 budget. A motion to have this on second and subsequent 56 third read passed with a vote of 6-0. 57 Ordinance 25-33 Authorizing 2025 Natureworks Application 58 This ordinance is to update the Bain Park Toddler Playground. The new equipment will be ADA compliant 59 and offer more shade so the play equipment does not get too hot. A motion was made to have this on second 60 and subsequent third read passed with a vote of 5-0. 61 Ordinance 25-34 Authorizing Purchase of Defibrillators by Fire Department 62 Chief Raffin was present to explain the need for new unbudgeted defibrillators for the fire department. The 63 current ones are at end of life at 10 years. A motion was made to have this on second and subsequent third 64 read and it passed with a vote of 5-0. 65 Ordinance 25-35 Authorizing Issuance and Sale of Bond Notes for City Sewer Improvements 66 and Ordinance 25-36 Authorizing Issuance and Sale of Bond Notes for Gemini Center Improvements 67 The City’s financial advisor was at this meeting to discuss both these ordinances. Ordinance 25-36 is for 68 the issuance of 30-year bonds to retire the one-year anticipation note that is up this November. Ordinance 69 25-35 is to issue a one-year bond anticipation note for sewer improvements. A motion was made to have 70 Ordinance 25-35 on second and subsequent third read and it passed with a vote of 6-0. A motion was made 71 to have Ordinance 25-36 on second and subsequent third read and it passed with a vote of 6-0. 72 Ordinance 25-37 Solid Waste Fee Special Assessment for Tax Year 2025 73 This is a standard operating procedure ordinance to allow the city to collect solid waste collection fees. A 74 motion was made to have this on second and subsequent third read and that passed with a vote of 6-0. 75 Ordinance 25-38 Street Lighting Assessment for Tax Year 2025 76 This is a standard operating procedure ordinance to allow the city to collect street light assessments. A 77 motion was made to have this on second and subsequent third read and that passed with a vote of 6-0. 78 Ordinance 25-39 Requesting County to Certify Fire Levy Renewal 2026-2030 and Resolution 25-09 79 Placing Fire Levy Renewal on November 2025 Ballot 80 Chief Raffin was present to discuss the renewal of the fire tax levy that will appear on the November ballot. 81 When this was started in 1975 this levy paid for 6 full time firefighters. Since the renewal is based on 1975 82 property values, it now covers 1.5 firefighters. A motion was made to have Ordinance 25-39 on second and 83 subsequent third read and it passed with a vote of 6-0. A motion was made to have Resolution 25-09 on 84 second read and return to committee and that passed with a vote of 6-0. Resolution 25-09 will remain in 85 committee until the certificate that is being requested in ordinance 25-39 is received from the County. 86 Resolution 25-10 County Fiscal Officer to Advance Taxes 2026 87 This is a standard operating procedure piece of legislation asking the County for the taxes they collected on 88 the city’s behalf. A motion to have this on second and subsequent third read and passed with a vote of 6-0. 89 Resolution 25-11 Alternative Tax Budget 2026 90 This is a standard operating procedure piece of legislation where the city prepared a tentative budget for 91 2026. This is a requirement set by the Ohio Revised Code. A motion to have this on second and subsequent 92 third read and that passed with a vote of 6-0. 93 Issue: Elected Officials Compensation 94 A motion was made to remove this from committee and it passed with a vote of 6-0. 95 The Finance Committee concluded at 8:54 pm. This concludes my report. 96 97 LEGISLATION ON FIRST READING 98 COUNCILWOMAN KING placed the following legislation on first reading and introduction: 99

COUNCIL MINUTES_JUNE 2, 2025 | Page 3 ORDINANCE NO. 25-40 100 ORGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 101 REQUESTED BY: MAYOR BILL SCHNEIDER 102 SPONSORED BY: COUNCILWOMAN KING 103 CO-SPONSORED B Y: COUNCILMAN MINEK 104 AN ORDINANCE AUTHORIZING THE SUBMISSION OF AN APPLICATION TO CUYAHOGA 105 COUNTY FOR THE 2026 MUNICIPAL GRANT PROGRAM AND AUTHORIZING THE MAYOR TO 106 ACCEPT ANY AWARDED GRANT FUNDS AND FILE ALL DOCUMENTS AND EXECUTE ALL 107 AGREEMENTS NECESSARY TO RECEIVE ANY AWARDED GRANT FUNDS AND DECLARING 108 AN EMERGENCY 109 ACTION: Ordinance 25-40 was placed on first reading and referred to the Finance Committee. 110 111 LEGISLATION ON SECOND READING 112 COUNCILMAN MINEK placed the following legislation on second reading: 113 ORDINANCE NO. 25-27 114 REQUESTED BY: MAYOR BILL SCHNEIDER 115 SPONSORED BY: COUNCILMAN MINEK 116 AN ORDINANCE TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE CUYAHOGA 117 COUNTY SOLID WASTE MANAGEMENT DISTRICT AND DECLARING AN EMERGENCY 118 ACTION: Ordinance 25-27 was placed on second reading and subsequent third reading. 119 120 ORDINANCE NO. 25-28 121 REQUESTED BY: COUNCILWOMAN MANN 122 SPONSORED BY: COUNCIL AS A WHOLE 123 AN ORDINANCE TO ESTABLISH A MUNICIPAL ARBORETUM IN BAIN PARK AND 124 AUTHORIZE ACTIONS TO PURSUE ARBNET CERTIFICATION 125 ACTION: Ordinance 25-28 was placed on second reading and subsequent third reading. 126 127 ORDINANCE NO. 25-29 128 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 129 REQUESTED BY: MAYOR BILL SCHNEIDER 130 SPONSORED BY: COUNCILMAN MINEK AND COUNCILWOMAN KING 131 AN ORDINANCE AUTHORIZING THE MAYOR TO REQUEST PROPOSALS AND TO ENTER 132 INTO A CONTRACT, AS APPROVED BY THE BOARD OF CONTROL, FOR PROFESSIONAL 133 DESIGN SERVICES FOR INFRASTRUCTURE IMPROVEMENTS IN CONNECTION WITH THE 134 SAFE ROUTES TO SCHOOL PROGRAM AND DECLARING AN EMERGENCY 135 ACTION: Ordinance 25-29 was placed on second reading and subsequent third reading. 136 137 COUNCILWOMAN WERING placed the following legislation on second reading: 138 ORDINANCE NO. 25-30 139 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 140 REQUESTED BY: MAYOR BILL SCHNEIDER 141 SPONSORED BY: COUNCILWOMAN WERING and COUNCILWOMAN KING 142 AN ORDINANCE AMENDING SECTION 929.06 OF CHAPTER 929 ENTITLED, "SOLID WASTE 143 COLLECTION CHARGES" OF THE CODIFIED ORDINANCES OF THE CITY OF FAIRVIEW PARK 144 AND DECLARING AN EMERGENCY 145 ACTION: Ordinance 25-30 was placed on second reading and subsequent third reading. 146 147 COUNCILWOMAN KING placed the following legislation on second: 148 ORDINANCE NO. 25-31 149

COUNCIL MINUTES_JUNE 2, 2025 | Page 4 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 150 REQUESTED BY: MAYOR BILL SCHNEIDER 151 SPONSORED BY: COUNCILWOMAN KING 152 AN ORDINANCE ESTABLISHING THE SALARY RANGES FOR VARIOUS OFFICES AND 153 POSITIONS OF THE MUNICIPAL GOVERNMENT, REPEALING ALL OTHER ORDINANCES OR 154 PARTS OF ORDINANCES INCONSISTENT HEREWITH, AND DECLARING AN EMERGENCY 155 ACTION: Ordinance 25-31 was placed on second reading and returned to the Finance Committee. 156 157 ORDINANCE NO. 25-32 158 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR AND KERRY 159 KEMP, RECREATION DIRECTOR 160 REQUESTED BY: MAYOR BILL SCHNEIDER 161 SPONSORED BY: COUNCILWOMAN KING 162 CO-SPONSORED BY: COUNCILMAN MINEK 163 AN ORDINANCE AUTHORIZING THE INSTALLATION OF A NEW PLAYGROUND AT 164 BOHLKEN PARK BY SNIDER RECREATION INC THROUGH COOPERATIVE PROCUREMENT, 165 SOURCEWELL, AND A GRANT TOTALING THREE HUNDRED NINETY THOUSAND DOLLARS 166 ($390,000.00) AND DECLARING AN EMERGENCY 167 ACTION: Ordinance 25-32 was placed on second reading and subsequent third reading. 168 169 ORDINANCE NO. 25-33 170 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 171 REQUESTED BY: MAYOR BILL SCHNEIDER 172 SPONSORED BY: COUNCILWOMAN KING 173 CO-SPONSORED BY: COUNCILMAN MINEK 174 AN ORDINANCE SUPPORTING AND AUTHORIZING THE SUBMISSION OF AN APPLICATION 175 TO THE OHIO DEPARTMENT OF NATURAL RESOURCES FOR ROUND THIRTY-ONE OF THE 176 NATUREWORKS GRANT PROGRAM TO PROVIDE FINANCIAL ASSISTANCE FOR THE BAIN 177 PARK TODDLER PLAYGROUND IMPROVEMENT PROJECT AND AUTHORIZING THE MAYOR 178 TO ACCEPT ANY AWARDED GRANT FUNDS AND FILE ALL DOCUMENTS AND EXECUTE ALL 179 AGREEMENTS NECESSARY TO RECEIVE AND ADMINISTER ANY AWARDED GRANT FUNDS 180 AND DECLARING AN EMERGENCY 181 ACTION: Ordinance 25-33 was placed on second reading and subsequent third reading. 182 183 ORDINANCE NO. 25-34 184 REQUESTED BY: ANTHONY RAFFIN, FIRE CHIEF 185 SPONSORED BY: COUNCILWOMAN KING 186 AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE TWO LIFEPAK 35 187 DEFIBRILLATORS FOR THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY 188 ACTION: Ordinance 25-34 was placed on second reading and subsequent third reading. 189 190 ORDINANCE NO. 25-35 191 REQUESTED BY: MAYOR BILL SCHNEIDER 192 SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK 193 AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF NOT TO EXCEEED $3,000,000 194 OF NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING 195 COSTS OF IMPROVING THE CITY’S SANITARY SEWERAGE SYSTEM BY CONSTRUCTING 196 AND IMPROVING SANITARY AND STORM SEWERS AND RELATED SANITARY AND 197 DRAINAGE FACILITIES, AND DECLARING AN EMERGENCY. 198 ACTION: Ordinance 25-35 was placed on second reading and subsequent third reading. 199

COUNCIL MINUTES_JUNE 2, 2025 | Page 5 200 ORDINANCE NO. 25-36 201 REQUESTED BY: MAYOR BILL SCHNEIDER 202 SPONSORED BY: COUNCILWOMAN KING 203 AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM 204 PRINCIPAL AMOUNT OF $12,900,000 FOR THE PURPOSE OF REHABILITATING, RENOVATING, 205 FURNISHING, EQUIPPING AND OTHERWISE IMPROVING THE GEMINI CENTER AND 206 IMPROVING AND EQUIPPING ITS SITE, AND DECLARING AN EMERGENCY. 207 ACTION: Ordinance 25-36 was placed on second reading and subsequent third reading. 208 209 ORDINANCE NO. 25-37 210 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 211 REQUESTED BY: MAYOR BILL SCHNEIDER 212 SPONSORED BY: COUNCILWOMAN KING 213 AN ORDINANCE LEVYING SPECIAL ASSESSMENTS FOR COLLECTION OF THE MONTHLY 214 CHARGE FOR COLLECTION OF SOLID WASTE IN THE CITY OF FAIRVIEW PARK, OHIO FOR 215 THE TAX YEAR 2025 AND DECLARING AN EMERGENCY 216 ACTION: Ordinance 25-37 was placed on second reading and subsequent third reading. 217 218 ORDINANCE NO. 25-38 219 ORGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 220 REQUESTED BY: MAYOR BILL SCHNEIDER 221 SPONSORED BY: COUNCILWOMAN KING 222 AN ORDINANCE LEVYING SPECIAL ASSESSMENTS FOR THE IMPROVEMENT OF ALL OF THE 223 STREETS OF FAIRVIEW PARK, OHIO PROVIDING AND SUPPLYING SAID STREETS WITH 224 ELECTRIC STREET LIGHTING FOR THE TAX YEAR 2025, AND DECLARING AN EMERGENCY 225 ACTION: Ordinance 25-38 was placed on second reading and subsequent third reading. 226 227 ORDINANCE NO. 25-39 228 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 229 REQUESTED BY: MAYOR BILL SCHNEIDER 230 SPONSORED BY: COUNCILWOMAN KING and COUNCILWOMAN WERING 231 AN ORDINANCE REQUESTING THAT THE CUYAHOGA COUNTY FISCAL OFFICER CERTIFY 232 CERTAIN INFORMATION TO THE CITY OF FAIRVIEW PARK RELATIVE TO THE RENEWAL 233 OF THE ONE (1) MILL FIRE TAX LEVY PROVIDING FOR A RENEWAL OF A TAX FOR THE 234 BENEFIT OF THE CITY OF FAIRVIEW PARK FOR THE PURPOSE OF PROVIDING AND 235 MAINTAINING FIRE APPARATUS, BUILDINGS, PAYMENT OF FIREFIGHTERS SALARIES, 236 EMPLOYER'S CONTRIBUTION REQUIRED UNDER SECTION 742.34 OF THE REVISED CODE, 237 PURCHASING AMBULANCE EQUIPMENT, FOR PROVIDING AMBULANCE, PARAMEDIC OR 238 OTHER EMERGENCY MEDICAL SERVICES AT A RATE NOT EXCEEDING 1 MILL FOR EACH 239 ONE DOLLAR OF VALUATION, WHICH AMOUNTS TO 10 CENTS FOR EACH ONE HUNDRED 240 DOLLARS OF VALUATION, FOR FIVE YEARS, COMMENCING IN 2026, FIRST DUE IN 241 CALENDAR YEAR 2027, TO BE PLACED ON THE NOVEMBER 4, 2025 BALLOT AND 242 DECLARING AN EMERGENCY 243 ACTION: Ordinance 25-39 was placed on second reading and subsequent third reading. 244 245 RESOLUTION NO. 25-09 246 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 247 REQUESTED BY: MAYOR BILL SCHNEIDER 248 SPONSORED BY: COUNCILWOMAN KING and COUNCILWOMAN WERING 249

COUNCIL MINUTES_JUNE 2, 2025 | Page 6 A RESOLUTION SUBMITTING TO THE VOTERS THE QUESTION OF A RENEWAL OF A TAX 250 FOR THE BENEFIT OF THE CITY OF FAIRVIEW PARK FOR THE PURPOSE OF PROVIDING AND 251 MAINTAINING FIRE APPARATUS, BUILDINGS, PAYMENT OF FIREFIGHTERS SALARIES, 252 EMPLOYER'S CONTRIBUTION REQUIRED UNDER SECTION 742.34 OF THE REVISED CODE, 253 PURCHASING AMBULANCE EQUIPMENT, FOR PROVIDING AMBULANCE, PARAMEDIC OR 254 OTHER EMERGENCY MEDICAL SERVICES AT A RATE NOT EXCEEDING 1 MILL FOR EACH 255 ONE DOLLAR OF VALUATION, WHICH AMOUNTS TO TEN CENTS FOR EACH ONE HUNDRED 256 DOLLARS OF VALUATION, FOR FIVE YEARS, COMMENCING IN 2026, FIRST DUE IN 257 CALENDAR YEAR 2027 AND DECLARING AN EMERGENCY 258 ACTION: Resolution 25-09 was placed on second reading and returned to the Finance Committee. 259 260 RESOLUTION NO. 25-10 261 ORGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 262 REQUESTED BY: MAYOR BILL SCHNEIDER 263 SPONSORED BY: COUNCILWOMAN KING 264 A RESOLUTION REQUESTING THE COUNTY FISCAL OFFICER TO ADVANCE TAXES FROM 265 THE PROCEEDS OF TAX LEVIES PURSUANT TO SECTION 321.34 OF THE OHIO REVISED 266 CODE, AND DECLARING AN EMERGENCY 267 ACTION: Resolution 25-10 was placed on second reading and subsequent third reading. 268 269 RESOLUTION NO. 25-11 270 ORGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 271 REQUESTED BY: MAYOR BILL SCHNEIDER 272 SPONSORED BY: COUNCILWOMAN KING 273 A RESOLUTION ADOPTING THE ALTERNATIVE TAX BUDGET OF THE CITY OF FAIRVIEW 274 PARK, STATE OF OHIO, FOR FISCAL YEAR BEGINNING JANUARY 1, 2026, AND SUBMITTING 275 THE SAME TO THE CUYAHOGA COUNTY FISCAL OFFICER AND DECLARING AN 276 EMERGENCY 277 ACTION: Resolution 25-11 was placed on second reading and subsequent third reading. 278 279 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE 280 MR. STEVEN RUANE – 3912 W. 224th St – MR. RUANE asked if there was any overall budget impact 281 due to the rates increases with Republic Waste. 282 DIRECTOR HITCH responded that the contract provided a 2-year option for renewal, which turned out 283 to be in the best interest at this time. Due diligence was done as the standard rate is much higher that what 284 we have in place right now. 285 DIRECTOR PAE added that billing is always behind, so the financial hit this year would not be 286 significant. 287 288 LEGISLATION UP FOR THIRD READING AND FINAL PASSAGE 289 COUNCILWOMAN WERING placed the following legislation up for third reading and final passage: 290 ORDINANCE NO. 25-25 291 REQUESTED BY: KERRY KEMP, RECREATION DIRECTOR 292 SPONSORED BY: COUNCILWOMAN WERING 293 AN ORDINANCE AMENDING SECTIONS 921.03 (a)(3) AND 923.03(c) OF THE CODIFIED 294 ORDINANCES OF THE CITY OF FAIRVIEW PARK TO PERMIT ALCOHOL IN BAIN CABIN AND 295 DECLARING AN EMERGENCY 296 ROLL ON PASSAGE (PASSED) Vote: YES-6, NO-0 297 YES: B. Simmerly, B. Minek, T. Greenfield, S. Wering, B. King and K. Mann 298 299

COUNCIL MINUTES_JUNE 2, 2025 | Page 7 COUNCILWOMAN KING placed the following up for third reading and final passage: 300 ORDINANCE NO. 25-26 301 REQUESTED BY: BRYAN HITCH, SERVICE DIRECTOR 302 SPONSORED BY: COUNCILWOMAN KING 303 AN ORDINANCE AUTHORIZING THE ADMINISTRATION TO EXECUTE A MUTUAL 304 AGREEMENT FOR OPTION YEARS 1 AND 2 OF THE CONTRACT WITH BROWNING-FERRIS 305 INDUSTRIES OF OHIO, INC., DBA REPUBLIC SERVICES OF ELYRIA FOR RESIDENTIAL SOLID 306 WASTE COLLECTION, DISPOSAL AND RECYCLING SERVICES AND DECLARING AN 307 EMERGENCY 308 ROLL ON PASSAGE (PASSED) Vote: YES-6, NO-1 309 YES: B. Simmerly, B. Minek, T. Greenfield, S. Wering and B. King | NO: K. Mann 310 311 REPORTS AND COMMUNICATIONS FROM THE MAYOR, DIRECTORS AND OTHER CITY 312 OFFICIALS 313 MAYOR SCHNEIDER reported the following: 314 - Thanked Council for passage of transient rentals. The first month of taxation will be the month of June, 315 due in the month of July. 316 - There were several violations at the stadium over the weekend the electrical boxes were opened and 317 keys were left bent in one. The fence was also cut into to gain access. Both have been secured and a 318 project to enclose with a building and have restricted access. 319 - The Memorial Day events went very well. He thanked the We Do Care Committee for putting on the 320 event, and to Chris Gerrett, who has been instrumental in the care of the cemetery. He thanked Director 321 Hitch and the Service Department for work done in preparation for the ceremony including, getting the 322 curbs done, widening and paving the path, removing 10 trees which were a danger to the public, 323 replacing the back fence and the cleaning of the entire area which hadn’t been touched in about 10 324 years. 325 - As the newsletter advised we have acquired our new street sweeper and there is a survey to name it. It 326 is cover wider areas and has rotating arms that can reach out to the path as well. It was used on Lorain 327 in preparation of the parade and is doing a phenomenal drive. 328 - Participated in senior exit interviews at Fairview High School, which was an assignment where they 329 present plans for future and what they have done over the last 4 years and give their feedback on their 330 experiences in the school system. 331 - A porta potty has been ordered for use at Field 5 at Bohlken Park near the Lutheran West stands 332 providing an additional spot for children and adults to use instead of someone’s back yard; 333 - Thank you to Megan Otter for securing a $4.75 million grant for campus project for city hall. The award 334 has been earmarked redoing police, fire and certain portions of administrative and council chambers 335 sections of city hall. This will also allow for much needed improvements to HVAC, A/V, and other 336 systems in what has been an original building since the 1960s. 337 - The city is now at 30 water main breaks for the year, which is twice as much as last year. The winter 338 weather was so cold that it impacted Cleveland Water in a negative way and is a problem across the 339 county. The waterline on West 224th is 99 years old and has broken 3 times. Residents on that street 340 will have full water pressure for the first time in many years. This should be completed in the next 341 couple days. 342 - Enbridge should be wrapping up their work this month. Director Hitch added that it should be wrapped 343 up in the next few weeks once patchwork is completed for the 36 holes along Lorain Road. 344 - Everything is progressing as planned with Gemini rehabilitation. Cindy Tscherne started this week. She 345 will be managing the aquatic facilities, and is a veteran at doing so. She will be taking over creating a 346 program and making sure there is a maintenance plan in place and hiring lifeguards, among other duties. 347 - Megan Cooney will be holding a public meeting for input on an applied for $50,000 CDBG grant. We 348 are looking to use that money for engineering fees for a Belvidere sewer project planned for the future. 349

COUNCIL MINUTES_JUNE 2, 2025 | Page 8 - Crews are working to fill potholes and doing other infrastructure projects this week 350 - June 4th is the last day for all schools in the city, congrats to all graduating. 351 - He wished everyone a Happy Pride Month. 352 - 353 DIRECTOR HITCH reported that the new sweeper has the great feature of the arm that is able to go on 354 curbs and sidewalks. Staff is being trained on use and should be out every day without rain. Pothole work 355 is being done putting large amounts of asphalt on all for now. The winter was very rough on curbs and 356 streets. The garbage cans have been replaced along Lorain as well as new pots and hanging baskets, with 357 support from the Garden Club. 358 359 ENGINEER KERBER reported that last week she met with Cleveland Water regarding their lead 360 replacement program. They are in Year 3 of their program and moving to the west side. There are 6, 236 361 accounts in Fairview Park, with about 46 percent of those have lead on the public side and about 7 percent 362 have it on the private side. This year’s replacement is to start later in the summer, they are opening bids this 363 week and they anticipate replacing about 250 lines each year through 2037. The 2025 Street Program is out 364 for bid and will be opened on June 13, and the Woodstock Sewer Project is also out for bid and will be 365 opened June 16. 366 MAYOR SCHNEIDER asked if residents can still contact Cleveland Water about getting lead lines 367 replaced. He explained that there was a program that they had a push for to report lead lines from basement 368 to the street and they would replace for free. 369 ENGINEER KERBER said that she understands that they will determine as they go it appears to be on a 370 street by street basis. It’s based on individuals and she is not completely sure the program but the 371 replacement is from the street to house. They have a specific number to call for this issue. 372 MAYOR SCHNEIDER said that they provide instructions on their website or you can call to find the correct 373 way to test. 374 375 PUBLIC SESSION 376 MS. AMY ALBERT - 2236 Parkedge Circle –MS. ALBERT spoke on her frustration of the city’s decision 377 for lack of maintenance on field at Morton Park. She said that residents are concerned for insects and 378 rodents and potential safety risk to children and pets. She feels that this is becoming an unsightly and 379 unusable space and is creating a spread of noxious weeds into neighbors’ lawns, creating more work and 380 affecting property values. She has collected signatures from neighbors who are also troubled on this 381 decision, which was made without notice, input or transparency. They are asking to resume mowing 382 immediately and to involve residents regarding future decisions regarding upkeep. 383 384 MS. NALAH TOLESKA - 4836 W. 220th St – MS. TOLESKA said that she and others attended the Parks 385 and Recreation meeting of May 21 with their concerns, who weren’t aware of the lack of service to the 386 field. A response was later received from Director Kemp citing reasons & justifications. They are here to 387 relay that the response was not satisfactory. They would like to know how the budgetary decisions are made 388 to cut services, and how this decision was made. She said that the she believes in reading the Charter that 389 it addresses established processes and protocols to change the maintenance and care of city parks. She also 390 has looked at minutes of the last 18 months and saw no discussion on this issue in the last 18 months. They 391 would like a quick resolution to this. She walked the field today and the grass is in excess of 4 feet tall, and 392 while sign is there for wildflowers and wild reserve, but they saw no pollinators today. 393 394 MS. MARY BOTTOMLEY - 4844 West 220th St– MS. BOTTOMLEY stated they have lived here for 35 395 years and said that her biggest concern is the possibility for police to be able to patrol in the area of the park 396 affected. 397 398

COUNCIL MINUTES_JUNE 2, 2025 | Page 9 MAYOR SCHNEIDER thanked the residents who came to give their concerns respectfully, and stated that 399 the city has limited resources, including time. For many years the infrastructure, streets and catch basins 400 have been ignored, or not made a priority. He appreciates that the situation is understood. Last year 401 following the August tornados, a decision was made that the back parcel of about 4 acres was not going to 402 be a priority. There have been multiple trees and limbs that had come down, and they decided that they 403 were going to clean up and address the rest of the city where it impacted the most of the people, not this 404 back area. As they began to assess and bring equipment to go and remove trees inquiries began about grass 405 cutting and clearing the area. This is not a priority when the rest of the city is hurting. The field is not level 406 and is not a suitable place for children to play. He said he has been in city for 45 years and has seen priorities 407 in city and that have been like putting lipstick on a pig. He understands all the issues, but asked that residents 408 let them fix the city. He understands the issue and will think about cutting it in the future, but that is on the 409 back burner. They can devote time to cutting grass, or put crews on roadways to making sure they are taken 410 care of. 411 412 MS. BOTTOMLEY said she thinks the same thing is being said on both ends, but her concern and issue is 413 the process in which this was done. She said she found pout because and arbitrary sign went up and there 414 was no discussion here and asked if she interpreted the language in the Charter in speaking to the use, care 415 and maintenance of the parks. 416 417 MAYOR SCHNEIDER said that the city does not need to get permission to cut the grass. They make the 418 determination as to what resources they devote where. 419 420 MS. BOTTOMLEY asked how do you decide what’s more important amongst planting trees on tree lawns 421 and shade tree. 422 423 MAYOR SCHNEIDER said that some of these projects mentioned are specific to grants that have been 424 received for them and specific to what happens. 425 426 MS. BOTTOMLEY asked to confirm her understand that what she is hearing is that this patch of land will 427 be considered to be mowed again if and when we fix all the issues with the city, and contended that there 428 will always be something to fix. She said that there will always be something, and she does not believe that 429 the Charter gives carte blanche to make decisions on what services to cut, and would like to see where that 430 is given. 431 432 MR. GLENN KUTNER- 4836 W. 220th St – MR. KUTNER said that per the County Auditor that plot is 433 1.7897 acres. He said that different types of weeds are going from city property to homeowners. He doesn’t 434 believe it is a flower and pollinator habitat, but a poor decision and will be costlier in the end with the 435 possibility and possible health and fire hazards. He said that the growth is creeping to his back fence and 436 he would have not have put a shed in. He said that he received communication saying that it was a rumor 437 that this land would be left alone which has turned out to not be true. He said he thinks that the consequences 438 to the consequences to the city and possible legal action. 439 440 MR. STEVEN RUANE – 3912 W. 224th St – MR. RUANE – said he wanted to make some observation 441 from discussion at committee last week from two council members, who seemed to be surprised that 442 playground equipment would be replaced. He questioned money being spent to replace playground 443 equipment that isn’t needed. He said that there was also mention of the footprint of Bohlken Park changing 444 and becoming bigger and if that involves money being spent by the city to enlarge fencing. He said that 445 many years ago, the field at Morton Park was used daily as a baseball field. 446 MAYOR SCHNIEDER said that what was presented by Megan on the playgrounds was that Bohlken Park 447 is well over its end of life at 30 years old and equipment is unsafe. The older equipment at Bain is over 20 448

COUNCIL MINUTES_JUNE 2, 2025 | Page 10 years old and is also in bad shape. The fence at Bohlken Park is not being moved, the wood chip area is 449 being expanded and the configuration will be changed from a weird carve out to a clear rectangle. 450 COUNCILWOMAN WERING thanked everyone for their comments. She said that she was one of the 451 members that spoke about the playground and she was not commenting to imply that the playground 452 equipment was in good condition. She was mentioning that they enjoyed playing on it, and as a parent it 453 would not be a playground that she would take her children to as there are destination playgrounds in the 454 city. She was simply saying that her comment wasn’t about quality, or age or need to replace just that her 455 children had fun that evening on that playground. 456 COUNCILWOMAN MANN said that she did speak about the toddler playground at Bain Park and she 457 does take her grandchildren there. She said while it may be 20 years old, there is no chipped paint, nothing 458 breaking or falling apart, and she remembers one of the reasons for explanation was that it was not ADA 459 compliant and with several features, but doesn’t mean that it is inclusive. There would be a challenge for 460 children that need to transfer themselves to be able to use those features. The installation and fill does 461 present ADA challenges and she would like to see the grant to be used to make it more accessible and 462 possibly adding a canopy as the slide gets hot in the summer. She asked the Chair to put it back in committee 463 so it can be discussed again and she could provide pictures of some of her observations. She said she cannot 464 speak to the Bohlken Park playground, but has heard that it is coming apart and likely needs replaced. 465 MAYOR SCHNEIDER said that he believes a sun shade was to be installed and asked Councilwoman Man 466 to check in with her on this. 467 468 MISCELLANEOUS BUSINESS AND COMMENTS BY MEMBERS OF COUNCIL 469 COUNCILMAN SIMMERLY thanked everyone who came out with their comments and concerns. 470 471 COUNCILWOMAN GREENFIELD thanked everyone that coming out and providing input. She 472 announced that the DEI coalition will meet on June 4 in the Dunson Room at 6:30pm. 473 474 COUNCILWOMAN WERING had 4 items; She has requested that the Administration please present a full 475 update at committee next week. She asked if the city hall grant $4.75 mill being earmarked, nd asked if it 476 was a done deal or just being proposed and tied to the big beautiful bill or something separate happening at 477 the federal level. 478 MAYOR SCHNEIDER said that he is not familiar enough with the process to give a great answer, but will 479 say it is not a done deal, but an earmark that Congressional members are allowed to make for their districts. 480 To bring it into reality, when he requested monies when Biden was President to pay for police and 481 emergency vehicles would use for Westshore Enforcement Bureau was denied, even though it was 482 earmarked. It was denied because it was given by the prior administration. The projects are very valid for 483 safety services and infrastructure and we were informed by Congressman Miller to garner towards safety 484 services. So, it’s not definite, but it has a very good chance and we are hopeful. 485 COUNCILWOMAN WERING said she wanted to make sure and have correct context as they speak about 486 this with residents. She asked if there was a timeframe for when money would hit the bank. 487 MAYOR SCHNEIDER said that he assumes within next session. 488 COUNCILWOMAN WERING asked about the process of the lead program and how they would proceed. 489 ENGINEER KERBER said that Cleveland Water has sent the city a list of streets to prioritize which she is 490 going to go through with Director Hitch with consideration alongside where work is being done in the city. 491 COUNCILWOMAN WERING asked that an update be given to Council when all of this is determined so 492 that they understand how it will affect their wards. She asked Director Hitch if the Enbridge project would 493 include evaluating Westwood and that some of the massive holes will be patched up. 494 DIRECTOR HITCH said that anywhere where there is a hole nearby they will look at for work as they are 495 being done. They will be keeping an eye on this project until it is done. 496 497

COUNCIL MINUTES_JUNE 2, 2025 | Page 11 COUNCILWOMAN KING made a motion to remove the issue of elected officials’ compensation from the 498 Finance committee. 499 MOVED and SECONDED. 500 ROLL ON MOTION (PASSED) Vote: YES-6, NO-0 501 YES: B. Simmerly, B. Minek, T. Greenfield, S. Wering, B. King and K. Mann 502 ROLL ON PASSAGE (PASSED) Vote: YES-6, NO-0 503 YES: B. Simmerly, B. Minek, T. Greenfield, S. Wering, B. King and K. Mann 504 505 COUNCILWOMAN MANN thanked everyone who attended this evenings meeting. 506 507 THE CHAIR made a motion to adjourn with no further business. 508 ROLL ON MOTION: Vote: YES-6, NO-0 509 YES: B. Simmerly, B. Minek, T. Greenfield, S. Wering, B. King and K. Mann 510 Motion carries, meeting adjourned at 8:17 p.m. 511 512 513 _____________________________________ 514 William F. Minek, Council President Pro Tem 515 516 517 ________________________________ 518 Liz L. Westbrooks, Clerk of Council 519 520 521 522 523 524 525 526 527 528 529 530 531 532 533 534 535 536 537 538 539 540 541 542 543 544 545 546 547

COUNCIL MINUTES_SPECIAL MEETING_JUNE 9, 2025 | Page 1 1 MINUTES OF THE SPECIAL MEETING OF FAIRVIEW PARK CITY COUNCIL 2 MONDAY, JUNE 9, 2025 3 4 The special meeting of Council was called to order by Council President Kilbane at 8:29 p.m. 5 MOMENT OF SILENT PRAYER 6 ROLL CALL | PRESENT: 7 COUNCIL –B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 8 ADMINISTRATION – Mayor Schneider, Director Hitch, Director Pae, and Director Dever 9 10 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS 11 12 LEGISLATION ON FOR FIRST READING 13 COUNCILWOMAN WERING placed the following legislation up for first reading and introduction: 14 ORDINANCE NO. 25-41 15 REQUESTED BY: BILL SCHNEIDER, MAYOR 16 SPONSORED BY: COUNCILWOMAN WERING 17 AN ORDINANCE ADDING CHAPTER 704 ENTITLED, “SHORT-TERM RENTALS” TO TITLE 18 SEVEN-BUSINESS REGULATION CODE AND DECLARING AN EMERGENCY 19 ACTION: Ordinances 25-41 was placed on first reading and referred to the Local Government and 20 Community Services Committee. 21 22 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE 23 24 LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS 25 COUNCILWOMAN KING placed the following legislation up for emergency passage. 26 ORDINANCE NO. 25-39 27 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 28 REQUESTED BY: MAYOR BILL SCHNEIDER 29 SPONSORED BY: COUNCILWOMAN KING AND COUNCILWOMAN WERING 30 AN ORDINANCE REQUESTING THAT THE CUYAHOGA COUNTY FISCAL OFFICER CERTIFY 31 CERTAIN INFORMATION TO THE CITY OF FAIRVIEW PARK RELATIVE TO THE RENEWAL 32 OF THE ONE (1) MILL FIRE TAX LEVY PROVIDING FOR A RENEWAL OF A TAX FOR THE 33 BENEFIT OF THE CITY OF FAIRVIEW PARK FOR THE PURPOSE OF PROVIDING AND 34 MAINTAINING FIRE APPARATUS, BUILDINGS, PAYMENT OF FIREFIGHTERS SALARIES, 35 EMPLOYER'S CONTRIBUTION REQUIRED UNDER SECTION 742.34 OF THE REVISED CODE, 36 PURCHASING AMBULANCE EQUIPMENT, FOR PROVIDING AMBULANCE, PARAMEDIC OR 37 OTHER EMERGENCY MEDICAL SERVICES AT A RATE NOT EXCEEDING 1 MILL FOR EACH 38 ONE DOLLAR OF VALUATION, WHICH AMOUNTS TO 10 CENTS FOR EACH ONE HUNDRED 39 DOLLARS OF VALUATION, FOR FIVE YEARS, COMMENCING IN 2026, FIRST DUE IN 40 CALENDAR YEAR 2027, TO BE PLACED ON THE NOVEMBER 4, 2025 BALLOT AND 41 DECLARING AN EMERGENCY 42 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring 3 43 readings 44 Moved and Seconded 45 ROLL ON MOTION: Vote: YES-7, NO-0 46 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 47 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 48 Moved and Seconded 49 ROLL ON MOTION: Vote: YES-7, NO-0 50

COUNCIL MINUTES_SPECIAL MEETING_JUNE 9, 2025 | Page 2 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 51 THE CHAIR asked if there was any further discussion prior to passage. No discussion. 52 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 53 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 54 THE CHAIR said pursuant to Fairview Park Charter Article 4, Section 7(b) and Council Rule 5, no other 55 subject(s) will be considered 56 THE CHAIR made a motion to adjourn with no further business. 57 Moved & Seconded | Discussion? | ROLL ON MOTION: 58 ROLL ON MOTION: Vote: YES-7, NO-0 | Motion carried. 59 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 60 Motion carries, meeting adjourned at 8:33 p.m. 61 62 63 _____________________________________ 64 William F. Minek, Council President Pro Tem 65 66 67 ___________________________________ 68 Liz L. Westbrooks, Clerk of Council 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100

COUNCIL MINUTES_JUNE 16, 2025 | Page 1 1 MINUTES OF THE REGULAR MEETING OF FAIRVIEW PARK CITY COUNCIL 2 MONDAY, JUNE 16, 2025 3 4 The regular meeting of Council was called to order by Council President Kilbane at 7:22 p.m. 5 MOMENT OF SILENT PRAYER 6 ROLL CALL | PRESENT: 7 COUNCIL –B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 8 ADMINISTRATION – Mayor Schneider, Director Hitch, Director Dever and Engineer Kerber 9 10 APPROVAL OF MINUTES 11 THE CHAIR made a motion to approve minutes of the regular meetings of Council of March 17, April 4, 12 April 21, May 5 and May 19, 2025. 13 MOVED and SECONDED. 14 ROLL ON MOTION: Vote: YES-7, NO-0 15 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 16 17 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS 18 19 COMMITTEE REPORTS 20 COUNCILWOMAN WERING reported that the Local Government & Community Services met on 21 Monday, June 9, 2025 beginning at 7:01 PM. Present were the Mayor, Hitch, Pae, Dever, Simmerly, Minek, 22 Greenfield, Kilbane, Wering, King & Mann. 23 The committee discussed one issue: Gemini Center. Recreation Director Kerry Kemp presented to Council 24 on the project. Owner's Rep, Roger Riachi was unable to join the committee meeting due to travel 25 disruption. 26 Early demolition work is complete. Electrical and plumbing were capped and cut to accommodate the 27 project. Temporary walls were constructed inside the facility and fencing was installed surrounding the 28 construction site outside. Safety curtains were installed to protect the glass surrounding the facility and 29 safety borders were installed around the deep end of the pools as fall protection. The pool slides have been 30 removed. Demolition has been completed in the leisure pool and is mostly completed in the competition 31 pool. 32 The next step is to underpin the walls of the natatorium to ensure that the walls and structure doesn't lose 33 its integrity as the concrete is pulled from beneath it. Following that, the pool contractor will begin bracing 34 and installing the competition pool walls. They will be a stainless-steel frame with a liner. Roofing work is 35 scheduled to start at the end of June. Once the roofing work begins, the construction fencing will be 36 expanded on the outside of the center. 37 As of the date of the presentation, there has been no deviation from the project's Guaranteed Maximum 38 Price (GMP). The project is still on budget and is likely to continue that way, as the major concerns for 39 scope creep would have been identified during demolition. At this time, no unforeseen conditions have 40 been encountered. 41 Subcontractors for the project have been selected, and long-lead time items have been purchased. A new 42 aquatics director, Cindi Tscherne, has been hired and will develop the aquatics program for the center. She 43 will also work with the recreation staff and lifeguards to develop their skills. 44 The City is still looking to reopen the facility in May 2026. The new natatorium will be turned over to the 45 City in the March/April time frame per the contract, and the remaining time before opening will be used to 46 hire and train staff and prepare for the opening. 47 A vote to leave the issue of Gemini Center in committee passed 7-0. Local Government & Community 48 Services ended at 7:26 PM. 49 50

COUNCIL MINUTES_JUNE 16, 2025 | Page 2 COUNCILWOMAN KING reported that the Finance Committee met on June 9, 2025 at 7:26 pm. The 51 following was discussed: 52 Ordinance 25-31 2025 Salary Structure and Wage Ordinance_Non Union Employees 53 This ordinance adjusts the salaries of part time and seasonal employees to meet market demand and to 54 create two new positions. The two new positions will allow the city flexibility, it will allow the city to 55 attract seasoned professionals and will help to better service the community. This remained in committee 56 to answer a few last questions. A motion was made to have this on 3rd read and final passage and that 57 passed with a vote of 7-0. 58 Ordinance 25-33 Authorizing 2025 NatureWorks Application 59 This ordinance is to update the Bain Park Toddler Playground. This was put back into committee to discuss 60 the sustainability and ADA compliant vs accessible. Since this is just to apply for a grant a motion was 61 made to have this on 3rd read and final passage and that passed with a vote of 7-0. 62 Resolution 25-09 Placing Fire Levy Renewal on November 2025 Ballot 63 Since Ordinance 25-39 was passed at a special meeting on June 9, the city should receive the certified 64 information back from the county by Monday, June 16 and then this RES can be passed so that the five 65 levy will appear on the November ballot. A motion was made to have this on 3rd read and final passage 66 with a vote of 7-0. 67 The Finance committee concluded at 7:55 pm. This concludes my report. 68 69 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE 70 71 LEGISLATION UP FOR THIRD READING AND FINAL PASSAGE 72 COUNCILMAN MINEK placed the following legislation up for third reading and final passage: 73 ORDINANCE NO. 25-27 74 REQUESTED BY: MAYOR BILL SCHNEIDER 75 SPONSORED BY: COUNCILMAN MINEK 76 AN ORDINANCE TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE CUYAHOGA 77 COUNTY SOLID WASTE MANAGEMENT DISTRICT AND DECLARING AN EMERGENCY 78 THE CHAIR asked if there was any further discussion prior to passage. 79 COUNCILMAN MINEK stated that everyone participated in the presentation by the Solid Waste District 80 this evening. 81 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 82 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 83 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 84 85 ORDINANCE NO. 25-28 86 REQUESTED BY: COUNCILWOMAN MANN 87 SPONSORED BY: COUNCIL AS A WHOLE 88 AN ORDINANCE TO ESTABLISH A MUNICIPAL ARBORETUM IN BAIN PARK AND 89 AUTHORIZE ACTIONS TO PURSUE ARBNET CERTIFICATION 90 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 91 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 92 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 93 94 ORDINANCE NO. 25-29 95 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 96 REQUESTED BY: MAYOR BILL SCHNEIDER 97 SPONSORED BY: COUNCILMAN MINEK AND COUNCILWOMAN KING 98 AN ORDINANCE AUTHORIZING THE MAYOR TO REQUEST PROPOSALS AND TO ENTER 99 INTO A CONTRACT, AS APPROVED BY THE BOARD OF CONTROL, FOR PROFESSIONAL 100

COUNCIL MINUTES_JUNE 16, 2025 | Page 3 DESIGN SERVICES FOR INFRASTRUCTURE IMPROVEMENTS IN CONNECTION WITH THE 101 SAFE ROUTES TO SCHOOL PROGRAM AND DECLARING AN EMERGENCY 102 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 103 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 104 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 105 106 COUNCILWOMAN WERING placed the following legislation up for third reading and final passage: 107 ORDINANCE NO. 25-30 108 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 109 REQUESTED BY: MAYOR BILL SCHNEIDER 110 SPONSORED BY: COUNCILWOMAN WERING and COUNCILWOMAN KING 111 AN ORDINANCE AMENDING SECTION 929.06 OF CHAPTER 929 ENTITLED, "SOLID WASTE 112 COLLECTION CHARGES" OF THE CODIFIED ORDINANCES OF THE CITY OF FAIRVIEW PARK 113 AND DECLARING AN EMERGENCY 114 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 115 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 116 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 117 118 COUNCILWOMAN KING placed the following legislation up for third reading and final passage: 119 ORDINANCE NO. 25-31 120 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 121 REQUESTED BY: MAYOR BILL SCHNEIDER 122 SPONSORED BY: COUNCILWOMAN KING 123 AN ORDINANCE ESTABLISHING THE SALARY RANGES FOR VARIOUS OFFICES AND 124 POSITIONS OF THE MUNICIPAL GOVERNMENT, REPEALING ALL OTHER ORDINANCES OR 125 PARTS OF ORDINANCES INCONSISTENT HEREWITH, AND DECLARING AN EMERGENCY 126 THE CHAIR asked how soon after filling the two Service Supervisor positions do they anticipate hiring 127 more service workers. 128 DIRECTOR PAE said that there is currently one vacancy, and as soon as they are in place they will put a 129 posting for that position up. 130 THE CHAIR asked if there were service workers still being shared with the Recreation Department 131 DIRECTOR PAE said this has been going on for years with 2 workers spend half the year. 132 MAYOR SCHNEIDER said that this will be resolved. 133 DIRECTOR HITCH added that they are working on clearing up job descriptions and there is a lot of 134 miscommunications on consolidations and it is there plan to clarify roles of the service department. 135 DIRECTOR PAE said that this is a part of conversations for upcoming negotiations. 136 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 137 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 138 139 ORDINANCE NO. 25-32 140 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR AND KERRY 141 KEMP, RECREATION DIRECTOR 142 REQUESTED BY: MAYOR BILL SCHNEIDER 143 SPONSORED BY: COUNCILWOMAN KING 144 CO-SPONSORED BY: COUNCILMAN MINEK 145 AN ORDINANCE AUTHORIZING THE INSTALLATION OF A NEW PLAYGROUND AT 146 BOHLKEN PARK BY SNIDER RECREATION INC THROUGH COOPERATIVE PROCUREMENT, 147 SOURCEWELL, AND A GRANT TOTALING THREE HUNDRED NINETY THOUSAND DOLLARS 148 ($390,000.00) AND DECLARING AN EMERGENCY 149 150

COUNCIL MINUTES_JUNE 16, 2025 | Page 4 THE CHAIR asked if there was any further discussion prior to passage. 151 COUNCILWOMAN WERING asked if there was a timeframe on the start of installation and how long the 152 playground will be down for. 153 ASST. DEV. DIRECTOR OTTER said she does not have an exact timeline, but that it will be after 154 Summerfest. 155 COUNCILWOMAN WERING asked if it will be a weeks or months. 156 ASST. DEV. DIRECTOR OTTER said that she recalled Bain Park’s timeframe and it was about 2-3 weeks, 157 but she will have to speak to them for a hard timeline. 158 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 159 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 160 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 161 162 ORDINANCE NO. 25-33 163 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 164 REQUESTED BY: MAYOR BILL SCHNEIDER 165 SPONSORED BY: COUNCILWOMAN KING 166 CO-SPONSORED BY: COUNCILMAN MINEK 167 AN ORDINANCE SUPPORTING AND AUTHORIZING THE SUBMISSION OF AN APPLICATION 168 TO THE OHIO DEPARTMENT OF NATURAL RESOURCES FOR ROUND THIRTY-ONE OF THE 169 NATUREWORKS GRANT PROGRAM TO PROVIDE FINANCIAL ASSISTANCE FOR THE BAIN 170 PARK TODDLER PLAYGROUND IMPROVEMENT PROJECT AND AUTHORIZING THE MAYOR 171 TO ACCEPT ANY AWARDED GRANT FUNDS AND FILE ALL DOCUMENTS AND EXECUTE ALL 172 AGREEMENTS NECESSARY TO RECEIVE AND ADMINISTER ANY AWARDED GRANT FUNDS 173 AND DECLARING AN EMERGENCY 174 THE CHAIR asked if there was any further discussion prior to passage. 175 COUNCILWOMAN MANN said that she remains unconvinced that this is needed and it seems premature 176 and wasteful, although it is a small amount out of the city’s pockets for equipment that seems to be perfectly 177 good. She said she cannot support this legislation. 178 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 179 ROLL ON PASSAGE (PASSED) Vote: YES-6, NO-1 180 YES: B. Simmerly, B. Minek, T. Greenfield, S. Wering, M. Kilbane and B. King | NO: K. Mann 181 182 ORDINANCE NO. 25-34 183 REQUESTED BY: ANTHONY RAFFIN, FIRE CHIEF 184 SPONSORED BY: COUNCILWOMAN KING 185 AN ORDINANCE AUTHORIZING THE MAYOR TO PURCHASE TWO LIFEPAK 35 186 DEFIBRILLATORS FOR THE FIRE DEPARTMENT AND DECLARING AN EMERGENCY 187 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 188 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 189 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 190 191 ORDINANCE NO. 25-35 192 REQUESTED BY: MAYOR BILL SCHNEIDER 193 SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK 194 AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF NOT TO EXCEEED $3,000,000 195 OF NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING 196 COSTS OF IMPROVING THE CITY’S SANITARY SEWERAGE SYSTEM BY CONSTRUCTING 197 AND IMPROVING SANITARY AND STORM SEWERS AND RELATED SANITARY AND 198 DRAINAGE FACILITIES, AND DECLARING AN EMERGENCY. 199 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 200

COUNCIL MINUTES_JUNE 16, 2025 | Page 5 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 201 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 202 203 ORDINANCE NO. 25-36 204 REQUESTED BY: MAYOR BILL SCHNEIDER 205 SPONSORED BY: COUNCILWOMAN KING 206 AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM 207 PRINCIPAL AMOUNT OF $12,900,000 FOR THE PURPOSE OF REHABILITATING, RENOVATING, 208 FURNISHING, EQUIPPING AND OTHERWISE IMPROVING THE GEMINI CENTER AND 209 IMPROVING AND EQUIPPING ITS SITE, AND DECLARING AN EMERGENCY. 210 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 211 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 212 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 213 214 ORDINANCE NO. 25-37 215 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 216 REQUESTED BY: MAYOR BILL SCHNEIDER 217 SPONSORED BY: COUNCILWOMAN KING 218 AN ORDINANCE LEVYING SPECIAL ASSESSMENTS FOR COLLECTION OF THE MONTHLY 219 CHARGE FOR COLLECTION OF SOLID WASTE IN THE CITY OF FAIRVIEW PARK, OHIO FOR 220 THE TAX YEAR 2025 AND DECLARING AN EMERGENCY 221 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 222 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 223 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 224 225 ORDINANCE NO. 25-38 226 ORGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 227 REQUESTED BY: MAYOR BILL SCHNEIDER 228 SPONSORED BY: COUNCILWOMAN KING 229 AN ORDINANCE LEVYING SPECIAL ASSESSMENTS FOR THE IMPROVEMENT OF ALL OF THE 230 STREETS OF FAIRVIEW PARK, OHIO PROVIDING AND SUPPLYING SAID STREETS WITH 231 ELECTRIC STREET LIGHTING FOR THE TAX YEAR 2025, AND DECLARING AN EMERGENCY 232 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 233 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 234 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 235 236 RESOLUTION NO. 25-09 237 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 238 REQUESTED BY: MAYOR BILL SCHNEIDER 239 SPONSORED BY: COUNCILWOMAN KING and COUNCILWOMAN WERING 240 A RESOLUTION SUBMITTING TO THE VOTERS THE QUESTION OF A RENEWAL OF A TAX 241 FOR THE BENEFIT OF THE CITY OF FAIRVIEW PARK FOR THE PURPOSE OF PROVIDING AND 242 MAINTAINING FIRE APPARATUS, BUILDINGS, PAYMENT OF FIREFIGHTERS SALARIES, 243 EMPLOYER'S CONTRIBUTION REQUIRED UNDER SECTION 742.34 OF THE REVISED CODE, 244 PURCHASING AMBULANCE EQUIPMENT, FOR PROVIDING AMBULANCE, PARAMEDIC OR 245 OTHER EMERGENCY MEDICAL SERVICES AT A RATE NOT EXCEEDING 1 MILL FOR EACH 246 ONE DOLLAR OF VALUATION, WHICH AMOUNTS TO TEN CENTS FOR EACH ONE HUNDRED 247 DOLLARS OF VALUATION, FOR FIVE YEARS, COMMENCING IN 2026, FIRST DUE IN 248 CALENDAR YEAR 2027 AND DECLARING AN EMERGENCY 249 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 250

COUNCIL MINUTES_JUNE 16, 2025 | Page 6 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 251 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 252 253 RESOLUTION NO. 25-10 254 ORGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 255 REQUESTED BY: MAYOR BILL SCHNEIDER 256 SPONSORED BY: COUNCILWOMAN KING 257 A RESOLUTION REQUESTING THE COUNTY FISCAL OFFICER TO ADVANCE TAXES FROM 258 THE PROCEEDS OF TAX LEVIES PURSUANT TO SECTION 321.34 OF THE OHIO REVISED 259 CODE, AND DECLARING AN EMERGENCY 260 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 261 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 262 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 263 264 RESOLUTION NO. 25-11 265 ORGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 266 REQUESTED BY: MAYOR BILL SCHNEIDER 267 SPONSORED BY: COUNCILWOMAN KING 268 A RESOLUTION ADOPTING THE ALTERNATIVE TAX BUDGET OF THE CITY OF FAIRVIEW 269 PARK, STATE OF OHIO, FOR FISCAL YEAR BEGINNING JANUARY 1, 2026, AND SUBMITTING 270 THE SAME TO THE CUYAHOGA COUNTY FISCAL OFFICER AND DECLARING AN 271 EMERGENCY 272 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 273 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 274 275 LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS 276 COUNCILMAN MINEK placed the following legislation up for emergency passage: 277 ORDINANCE NO. 25-42 278 ORIGINATED BY: KIM KERBER, CITY ENGINEER 279 REQUESTED BY: MAYOR BILL SCHNEIDER 280 SPONSORED BY: COUNCILMAN MINEK 281 CO-SPONSORED BY: COUNCILMEMBERS KING, MANN and GREENFIELD 282 AN ORDINANCE AUTHORIZING THE MAYOR TO RE-ADVERTISE FOR BIDS AND THE MAYOR 283 TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER 284 AS DETERMINED BY THE BOARD OF CONTROL FOR SEWER REPAIR WORK IN THE CITY 285 AND DECLARING AN EMERGENCY 286 COUNCILMAN MINEK made a motion to Suspend the Charter Provision & Rule 49 requiring 3 readings 287 MOVED and SECONDED. 288 ROLL ON MOTION: Vote: YES-7, NO-0 289 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 290 COUNCILMAN MINEK made a motion to Dispense with Rule 53 requiring reference to committee. 291 MOVED and SECONDED. 292 ROLL ON MOTION: Vote: YES-7, NO-0 293 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 294 THE CHAIR asked if there was any further discussion prior to passage. 295 COUNCILWOMAN WERING asked for explanation of project with changes and why this is being passed 296 without three readings. 297 ENGINEER KERBER said that the West 225th sewer project was bid previously, and there were no bids 298 received. Feedback from contractors indicated the prices submitted would be greater than estimates. The 299

COUNCIL MINUTES_JUNE 16, 2025 | Page 7 administration reached out to the County and another contractor to see if pricing would be better, but they 300 were in line with what contractors said of being higher at $520,000, which is now the Engineer’s estimate. 301 The request for a first reading passage is to get the project completed as it is a significant health, safety and 302 wellness issue for the street if left undone. 303 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 304 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 305 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 306 307 COUNCILWOMAN WERING placed the following legislation up for emergency passage: 308 ORDINANCE NO. 25-41 309 REQUESTED BY: BILL SCHNEIDER, MAYOR 310 SPONSORED BY: COUNCILWOMAN WERING 311 AN ORDINANCE ADDING CHAPTER 704 ENTITLED, “SHORT-TERM RENTALS” TO TITLE 312 SEVEN-BUSINESS REGULATION CODE AND DECLARING AN EMERGENCY 313 COUNCILWOMAN WERING made a motion to Suspend the Charter Provision & Rule 49 requiring 3 314 readings 315 MOVED and SECONDED. 316 ROLL ON MOTION: Vote: YES-7, NO-0 317 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 318 COUNCILWOMAN WERING asked why this is being passed without three readings. 319 DIRECTOR DEVER explained that the state legislature is in the process of finalizing the budget which is 320 over 4500 pages and subject to further and amendment until passage. There is an attempt to pre-empt local 321 communities to regulate short term rentals, and if there is not something existing in their laws should that 322 happen they will be prohibited from changing after that point. While there is no specific changes for this as 323 yet, there is no surety it won’t happen as there have been changes offered in committee. 324 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 325 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 326 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 327 328 COUNCILWOMAN KING placed the following legislation up for emergency passage: 329 ORDINANCE NO. 25-40 330 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 331 REQUESTED BY: MAYOR BILL SCHNEIDER 332 SPONSORED BY: COUNCILWOMAN KING 333 CO-SPONSORED BY: COUNCILMAN MINEK 334 AN ORDINANCE AUTHORIZING THE SUBMISSION OF AN APPLICATION TO CUYAHOGA 335 COUNTY FOR THE 2026 MUNICIPAL GRANT PROGRAM AND AUTHORIZING THE MAYOR TO 336 ACCEPT ANY AWARDED GRANT FUNDS AND FILE ALL DOCUMENTS AND EXECUTE ALL 337 AGREEMENTS NECESSARY TO RECEIVE ANY AWARDED GRANT FUNDS AND DECLARING 338 AN EMERGENCY 339 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring three 340 readings 341 MOVED and SECONDED. 342 ROLL ON MOTION: Vote: YES-7, NO-0 343 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 344 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 345 MOVED and SECONDED. 346 ROLL ON MOTION: Vote: YES-7, NO-0 347 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 348 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 349

COUNCIL MINUTES_JUNE 16, 2025 | Page 8 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 350 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 351 352 ORDINANCE NO. 25-43 353 ORIGINATED BY: BRYAN HITCH, SERVICE DIRECTOR 354 REQUESTED BY: MAYOR BILL SCHNEIDER 355 SPONSORED BY: COUNCILWOMAN KING 356 CO-SPONSORED BY: COUNCILMAN MINEK 357 AN ORDINANCE AUTHORIZING THE ADMINISTRATION TO CONTRACT WITH C&K 358 INDUSTRIAL SERVICES, INC. FOR STORM AND SANITARY SEWER SERVICES AND 359 DECLARING AN EMERGENCY 360 THE CHAIR asked if there was any further discussion prior to passage. 361 COUNCILWOMAN WERING asked why this is being passed without three readings. 362 DIRECTOR HITCH said that this is part of a continual plan of action to televise and clean the city in a 363 timely fashion to get things cleaned up and fixed up properly. 364 COUNCILWOMAN WERING asked why this is being passed without three readings. 365 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 366 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 367 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 368 369 REPORTS AND COMMUNICATIONS FROM THE MAYOR, DIRECTORS AND OTHER CITY 370 OFFICIALS 371 MAYOR SCHNEIDER thanked Council for passage of all legislation, especially for the short-term 372 legislation. He said it was important to get this done timely and have the right to make changes if we want 373 to later. He participated in a Coffee with the Mayor at the Senior Center where questions were submitted 374 to him on postcards, and he found the event entertaining. This weekend there will be a city employee picnic 375 on Saturday. He wished all dads a Happy Father’s Day. MAYOR SCHNEIDER said that we are still having 376 too many outage issues with First Energy and they will not be as forgiving with these complaints. He has 377 also advised the Police Chief to beef up speed enforcement this summer, and encouraged everyone to obey 378 speed laws. 379 380 DIRECTOR HITCH reported that West 224th Street is complete, and six repairs were done. Trees were 381 planted as part of a grant received. The speed sweeper, camera and sewer jet truck were all out last week 382 and progress is being made. Grass cutting is also ongoing, and he asked everyone to bear with them as it is 383 growing quickly this time of year. 384 385 DIRECTOR PAE thanked Council for passage of tonight’s ordinances. She reminded council that a House 386 Bill 335 has been proposed to end property tax and expand county budget commissions. She said this would 387 be extremely detrimental to Fairview Park and its safety services as that is how their pension is funded. She 388 said that opposition testimony being requested by the Ohio Municipal League for this and other anti- 389 property tax initiatives. She asked that everyone spread the news and information on opposition to this. 390 391 DIRECTOR DEVER said that we have recently been advised by the County Fiscal Office that they will not 392 pay for assigned indigents in the Rocky River Courts who have been charged under city code until they 393 have a contract with them. The cities involved are working to prepare a strategy and prepare a contract with 394 the County. In the meantime, any citations will be issued under state code in the interim. He does not believe 395 this will be a significant cost to the city at this time but will report back once they have ironed out with the 396 Fiscal Office. 397 398

COUNCIL MINUTES_JUNE 16, 2025 | Page 9 ENGINEER KERBER reported that on Friday they opened bids for the 2025 Street Repair Program, and 399 Crossroads Asphalt appears to be the apparent low bidder, but they are reviewing all bids. Bids were opened 400 today for the Woodstock Sewer Project opened today and Fabrizi Trucking is the apparent low bidder, and 401 they are still being reviewing all bids received. Both of those projects came in under the Engineer’s estimate. 402 Bids for the Stanford Sewer Project will be advertised this Friday and will be opened on July 11. She 403 thanked Council for passing the West 225th Street Bid ordinance. 404 405 PUBLIC SESSION 406 407 MISCELLANEOUS BUSINESS AND COMMENTS BY MEMBERS OF COUNCIL 408 COUNCILWOMAN MANN thanked Council on behalf of the Shade Tree Advisory Committee for passage 409 of the arboretum ordinance. 410 COUNCILWOMAN MANN asked if it is possible to give pieces of playground equipment being removed 411 from Bohlken to a resident interested? 412 ASST. DIR. OTTER said that she believes there is a line for services of demolition and taking to landfill; 413 that is a conversation they would have to have with contractor. 414 DIRECTOR PAE added that they would have to come before council for anything not being taken out of 415 service through demolition, with trade-in value or auction, that it cannot just give it to a resident, but would 416 have to be open to everyone, and they can look into that. She said that she cannot answer as it would be a 417 multi-step process. 418 COUNCILWOMAN MANN asked who resident should be in touch with for questions on this. 419 ASST. DIR. OTTER said herself and Directors Kemp and Pae. 420 COUNCILWOMAN WERING asked about the process procedurally in declaring obsolete, placing a value 421 and determining means of disposing it. She said that she would be interested in seeing what that process 422 would be and expressed caution of having a resident already picked out for receiving equipment. 423 DIERECTOR PAE agreed and said that has to be auctioned or scrapped. They will work to ger answers to 424 these questions. 425 426 THE CHAIR made a motion to adjourn until Tuesday, September 2, 2025, or the call of the chair. 427 ROLL ON MOTION: Vote: YES-7, NO-0 428 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 429 Motion carries, meeting adjourned at 8:12 p.m. 430 431 432 _____________________________________ 433 William F. Minek, Council President Pro Tem 434 435 436 ________________________________ 437 Liz L. Westbrooks, Clerk of Council 438 439 440 441 442 443 444 445 446 447 448

COUNCIL MINUTES_SPECIAL MEETING_JUNE 30, 2025 | Page 1 1 MINUTES OF THE SPECIAL MEETING OF FAIRVIEW PARK CITY COUNCIL 2 MONDAY, JUNE 30, 2025 3 4 The special meeting of Council was called to order by Council President Pro Tem Minek at 6:30 p.m. 5 MOMENT OF SILENT PRAYER 6 ROLL CALL | PRESENT: 7 COUNCIL –B. Simmerly, B. Minek, T. Greenfield, B. King and K. Mann 8 ADMINISTRATION – Mayor Schneider, Director Pae and Director Dever 9 10 THE CHAIR made a motion to excuse Council President M. Kilbane from the meeting. 11 ROLL ON MOTION: Vote: YES-5, NO-0 12 YES: B. Simmerly, B. Minek, T. Greenfield, B. King and K. Mann 13 14 THE CHAIR made a motion to excuse Councilwoman S. Wering from the meeting. 15 ROLL ON MOTION: Vote: YES-5, NO-0 16 YES: B. Simmerly, B. Minek, T. Greenfield, B. King and K. Mann 17 18 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS 19 20 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE 21 22 LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS 23 COUNCILWOMAN KING placed the following legislation up for emergency passage. 24 ORDINANCE NO. 25-44 25 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 26 REQUESTED BY: MAYOR BILL SCHNEIDER 27 SPONSORED BY: COUNCILWOMAN KING AND COUNCILWOMAN WERING 28 AN ORDINANCE REQUESTING THAT THE CUYAHOGA COUNTY FISCAL OFFICER CERTIFY 29 CERTAIN INFORMATION TO THE CITY OF FAIRVIEW PARK RELATIVE TO THE RENEWAL 30 OF THE ONE (1) MILL FIRE TAX LEVY PROVIDING FOR A RENEWAL OF A TAX FOR THE 31 BENEFIT OF THE CITY OF FAIRVIEW PARK FOR THE PURPOSE OF PROVIDING AND 32 MAINTAINING FIRE APPARATUS, BUILDINGS, PAYMENT OF FIREFIGHTERS SALARIES, 33 EMPLOYER'S CONTRIBUTION REQUIRED UNDER SECTION 742.34 OF THE REVISED CODE, 34 PURCHASING AMBULANCE EQUIPMENT, FOR PROVIDING AMBULANCE, PARAMEDIC OR 35 OTHER EMERGENCY MEDICAL SERVICES AT A RATE NOT EXCEEDING 1 MILL FOR EACH 36 ONE DOLLAR OF VALUATION, WHICH AMOUNTS TO 10 CENTS FOR EACH ONE HUNDRED 37 DOLLARS OF VALUATION, FOR FIVE YEARS, COMMENCING IN 2026, FIRST DUE IN 38 CALENDAR YEAR 2027, TO BE PLACED ON THE NOVEMBER 4, 2025 BALLOT AND 39 DECLARING AN EMERGENCY 40 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring 3 41 readings 42 Moved and Seconded. 43 ROLL ON MOTION: Vote: YES-5, NO-0 44 YES: B. Simmerly, B. Minek, T. Greenfield, B. King and K. Mann 45 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 46 Moved and Seconded 47 ROLL ON MOTION: Vote: YES-5, NO-0 48 YES: B. Simmerly, B. Minek, T. Greenfield, B. King and K. Mann 49 THE CHAIR asked if there was any further discussion prior to passage. 50

COUNCIL MINUTES_SPECIAL MEETING_JUNE 30, 2025 | Page 2 COUNCILWOMAN MANN asked why the ordinance needed to be addressed again and passed on 51 emergency. 52 MAYOR SCHNEIDER said that the Board of Elections said that none of the financial language was at 53 issue, but the previously passed legislation needed to have additional language included. 54 COUNCILWOMAN MANN asked about how the rate of taxation changed from $10 to $13. 55 DIRECTOR PAE said that the levy has been in place since the 1990s and with the levy for every 5 years 56 the language has to remain the same to keep as a renewal levy. She said that that is a great question that the 57 County would be able to answer, as they are the ones who come up with the numbers and certifies amounts. 58 DIRECTOR DEVER said that the under the Ohio Revised Code, the application of language and 59 requirements in the ordinance and resolution determine what is put on the ballot and they must mirror each 60 other. Anything different in any way could be deemed insufficient. Conversations with the Board of 61 Elections have gotten us back to repealing and replacing the previously passed legislation. 62 THE CHAIR asked if there was any further discussion prior to passage. No discussion. 63 ROLL ON PASSAGE (PASSED) Vote: YES-5, NO-0 64 YES: B. Simmerly, B. Minek, T. Greenfield, B. King and K. Mann 65 66 THE CHAIR said pursuant to Fairview Park Charter Article 4, Section 7(b) and Council Rule 5, no other 67 subject(s) will be considered. 68 THE CHAIR made a motion to adjourn until Wednesday, July 2, 2025 with no further business. 69 ROLL ON MOTION: Vote: YES-5, NO-0 | Motion carried. 70 YES: B. Simmerly, B. Minek, T. Greenfield, B. King and K. Mann 71 Motion carries, meeting adjourned at 6:41 p.m. 72 73 74 _____________________________________ 75 William F. Minek, Council President Pro Tem 76 77 78 ___________________________________ 79 Liz L. Westbrooks, Clerk of Council 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100

COUNCIL MINUTES_SPECIAL MEETING_JULY 2, 2025 | Page 1 1 MINUTES OF THE SPECIAL MEETING OF FAIRVIEW PARK CITY COUNCIL 2 MONDAY, JULY 2, 2025 3 4 The special meeting of Council was called to order by Council President Kilbane at 6:56 p.m. 5 MOMENT OF SILENT PRAYER 6 ROLL CALL | PRESENT: 7 COUNCIL –B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 8 ADMINISTRATION – Mayor Schneider, Director Pae, Director Hitch, Director Dever and Engineer 9 Kerber 10 11 THE CHAIR made a motion to excuse Councilman Simmerly from the meeting. 12 ROLL ON MOTION: Vote: YES-5, NO-0 13 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 14 15 THE CHAIR made a motion to excuse Councilwoman S. Wering from the meeting. 16 ROLL ON MOTION: Vote: YES-5, NO-0 17 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 18 19 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS 20 21 THE CHAIR made a motion to remove the ordinance for playground equipment disposal from the agenda. 22 Moved and Seconded. 23 ROLL ON MOTION: Vote: YES-5, NO-0 24 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 25 26 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE 27 28 LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS 29 COUNCILMAN MINEK placed the following legislation up for emergency passage. 30 ORDINANCE NO. 25-45 31 ORIGINATED BY: KIM KERBER, CITY ENGINEER 32 REQUESTED BY: MAYOR BILL SCHNEIDER 33 SPONSORED BY: COUNCILMAN MINEK 34 CO-SPONSORED BY: COUNCILMEMBERS KING, MANN and GREENFIELD 35 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE 36 LOWEST RESPONSIVE AND RESPONSIBLE BIDDER AS DETERMINED BY THE BOARD OF 37 CONTROL FOR SEWER REPAIR WORK IN THE CITY AND DECLARING AN EMERGENCY 38 COUNCILMAN MINEK made a motion to Suspend the Charter Provision & Rule 49 requiring 3 readings 39 Moved and Seconded. 40 ROLL ON MOTION: Vote: YES-5, NO-0 41 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 42 COUNCILMAN MINEK made a motion to Dispense with Rule 53 requiring reference to committee. 43 Moved and Seconded 44 ROLL ON MOTION: Vote: YES-5, NO-0 45 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 46 THE CHAIR asked if there was any further discussion prior to passage. 47 COUNCILMAN MINEK stated that an emergency memo was received from Engineer Kerber explaining 48 the necessity of the passage of the legislation. 49 THE CHAIR asked if there was any further discussion prior to passage. 50

COUNCIL MINUTES_SPECIAL MEETING_JULY 2, 2025 | Page 2 ROLL ON PASSAGE (PASSED) Vote: YES-5, NO-0 51 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 52 53 COUNCILWOMAN KING placed the following legislation up for emergency passage. 54 RESOLUTION NO. 25-12 55 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 56 REQUESTED BY: MAYOR BILL SCHNEIDER 57 SPONSORED BY: COUNCILWOMAN KING and COUNCILWOMAN WERING 58 A RESOLUTION REPEALING RESOLUTION 25-09 AND REPLACING IT HEREIN TO SUBMIT TO 59 THE VOTERS THE QUESTION OF A RENEWAL OF A TAX FOR THE BENEFIT OF THE CITY OF 60 FAIRVIEW PARK FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, 61 BUILDINGS, PAYMENT OF FIREFIGHTERS SALARIES, EMPLOYER'S CONTRIBUTION 62 REQUIRED UNDER SECTION 742.34 OF THE REVISED CODE, PURCHASING AMBULANCE 63 EQUIPMENT, FOR PROVIDING AMBULANCE, PARAMEDIC OR OTHER EMERGENCY 64 MEDICAL SERVICES AT A RATE NOT EXCEEDING 1 MILL FOR EACH ONE DOLLAR OF 65 VALUATION, WHICH AMOUNTS TO TEN CENTS FOR EACH ONE HUNDRED DOLLARS OF 66 VALUATION, FOR FIVE YEARS, COMMENCING IN 2026, FIRST DUE IN CALENDAR YEAR 2027 67 AND DECLARING AN EMERGENCY 68 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring 3 69 readings 70 Moved and Seconded. 71 ROLL ON MOTION: Vote: YES-5, NO-0 72 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 73 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 74 Moved and Seconded 75 ROLL ON MOTION: Vote: YES-5, NO-0 76 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 77 THE CHAIR asked if there was any further discussion prior to passage. 78 COUNCILWOMAN KING made a motion to amend Section 2 with the updated collection amount of 79 $329,000 annually. 80 Moved and Seconded. 81 ROLL ON MOTION: Vote: YES-5, NO-0 82 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 83 ROLL ON PASSAGE (PASSED) Vote: YES-5, NO-0 84 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 85 86 THE CHAIR said pursuant to Fairview Park Charter Article 4, Section 7(b) and Council Rule 5, no other 87 subject(s) will be considered. 88 THE CHAIR made a motion to adjourn until Tuesday, September 2, 2025 or by the call of the Chair. 89 ROLL ON MOTION: Vote: YES-5, NO-0 | Motion carried. 90 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 91 Motion carries, meeting adjourned at 7:05 p.m. 92 93 94 _____________________________________ 95 William F. Minek, Council President Pro Tem 96 97 98 ___________________________________ 99 Liz L. Westbrooks, Clerk of Council 100

COUNCIL MINUTES_SPECIAL MEETING_AUGUST 4, 2025 | Page 1 1 MINUTES OF THE SPECIAL MEETING OF FAIRVIEW PARK CITY COUNCIL 2 MONDAY, AUGUST 4, 2025 3 4 The special meeting of Council was called to order by Council President Kilbane at 6:00 p.m. 5 MOMENT OF SILENT PRAYER 6 ROLL CALL | PRESENT: 7 COUNCIL –B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 8 ADMINISTRATION – Mayor Schneider, Director Pae, Director Hitch, Director Dever and Engineer 9 Kerber 10 11 THE CHAIR made a motion to excuse Councilman Simmerly from the meeting. 12 ROLL ON MOTION: Vote: YES-5, NO-0 13 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 14 15 THE CHAIR made a motion to excuse Councilwoman S. Wering from the meeting. 16 ROLL ON MOTION: Vote: YES-5, NO-0 17 YES: B. Minek, T. Greenfield, M. Kilbane, B. King and K. Mann 18 19 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS 20 21 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE 22 23 LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS 24 COUNCILWOMAN KING placed the following legislation up for emergency passage. 25 ORDINANCE NO. 25-46 26 ORGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 27 REQUESTED BY: BRYAN HITCH, SERVICE DIRECTOR 28 SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK 29 AN ORDINANCE AUTHORIZING THE CITY OF FAIRVIEW PARK TO ENTER INTO CONTRACT 30 WITH TERRACE CONSTRUCTION CO., INC. FOR THE CONSTRUCTION OF SEWER AND 31 WATERLINE IMPROVEMENTS ON STANFORD AVENUE AND DECLARING AN EMERGENCY 32 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring 3 33 readings 34 Moved and Seconded. 35 ROLL ON MOTION: Vote: YES-5, NO-0 36 YES: B. Minek, T. Greenfield, M. Kilbane, S. Wering and B. King 37 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 38 Moved and Seconded 39 ROLL ON MOTION: Vote: YES-5, NO-0 40 YES: B. Minek, T. Greenfield, M. Kilbane, S. Wering and B. King 41 THE CHAIR asked if there was any further discussion prior to passage. 42 COUNCILWOMAN WERING asked for a summary of what the legislation is, and why we need to pass 43 on emergency first reading. 44 ENGINEER KERBER said that the legislation is awarding the contract for the Stanford Avenue water line 45 improvements to Terrace Construction. There were previous pieces of legislation that were done including 46 for OPWC and plans and specifications, but not for bids and contracts. This was realized during final review 47 and awarding of the contract. That is why Council is now being asked to award the contract tonight. 48 THE CHAIR asked if there was any further discussion prior to passage. No discussion. 49 ROLL ON PASSAGE (PASSED) Vote: YES-5, NO-0 50 YES: B. Minek, T. Greenfield, M. Kilbane, S. Wering and B. King 51

COUNCIL MINUTES_SPECIAL MEETING_AUGUST 4, 2025 | Page 2 52 RESOLUTION NO. 25-13 53 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 54 REQUESTED BY: MAYOR BILL SCHNEIDER 55 SPONSORED BY: COUNCILWOMAN KING and COUNCILWOMAN WERING 56 A RESOLUTION REPEALING RESOLUTION 25-12 AMENDED AND REPLACING IT HEREIN TO 57 SUBMIT TO THE VOTERS THE QUESTION OF A RENEWAL OF A TAX FOR THE BENEFIT OF 58 THE CITY OF FAIRVIEW PARK FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE 59 APPARATUS, BUILDINGS, PAYMENT OF FIREFIGHTERS SALARIES, EMPLOYER'S 60 CONTRIBUTION REQUIRED UNDER SECTION 742.34 OF THE REVISED CODE, PURCHASING 61 AMBULANCE EQUIPMENT, FOR PROVIDING AMBULANCE, PARAMEDIC OR OTHER 62 EMERGENCY MEDICAL SERVICES AT A RATE NOT EXCEEDING 1 MILL FOR EACH ONE 63 DOLLAR OF VALUATION, WHICH AMOUNTS TO TEN CENTS FOR EACH ONE HUNDRED 64 DOLLARS OF VALUATION, FOR FIVE YEARS, COMMENCING IN 2026, FIRST DUE IN 65 CALENDAR YEAR 2027 AND DECLARING AN EMERGENCY 66 67 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring 3 68 readings 69 Moved and Seconded. 70 ROLL ON MOTION: Vote: YES-5, NO-0 71 YES: B. Minek, T. Greenfield, M. Kilbane, S. Wering and B. King 72 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 73 Moved and Seconded 74 ROLL ON MOTION: Vote: YES-5, NO-0 75 YES: B. Minek, T. Greenfield, M. Kilbane, S. Wering and B. King 76 THE CHAIR asked if there was any further discussion prior to passage. 77 COUNCILWOMAN WERING asked the reason for the resolution and why we need to pass on emergency 78 first reading. 79 ASST. LAW DIR. CASTELE explained that there was a change to the law dictating language and amounts 80 for levies filed after July 16 needed to be rounded to the nearest dollar, versus the previous nearest thousand. 81 The Board of Elections and Fiscal Offices with many counties were not aware of this change, and so have 82 asked that communities repeal and update their legislation to be in compliance with the new law. The 83 difference in our legislation is a total of $332. The legislation has to be filed by August 6 in order to get on 84 the ballot, which is the reason for emergency passage being requested. 85 THE CHAIR asked if there was any further discussion prior to passage. No discussion. 86 ROLL ON PASSAGE (PASSED) Vote: YES-5, NO-0 87 YES: B. Minek, T. Greenfield, M. Kilbane, S. Wering and B. King 88 89 THE CHAIR said pursuant to Fairview Park Charter Article 4, Section 7(b) and Council Rule 5, no other 90 subject(s) will be considered. 91 THE CHAIR made a motion to adjourn. 92 ROLL ON MOTION: Vote: YES-5, NO-0 | Motion carried. 93 YES: B. Minek, T. Greenfield, M. Kilbane, S. Wering and B. King 94 Motion carries, meeting adjourned at 6:12 p.m. 95 96 97 _____________________________________ 98 William F. Minek, Council President Pro Tem 99 100 ___________________________________ 101 Liz L. Westbrooks, Clerk of Council 102

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 1 1 MINUTES OF THE REGULAR MEETING OF FAIRVIEW PARK CITY COUNCIL 2 TUESDAY, SEPTEMBER 2, 2025 3 4 The regular meeting of Council was called to order by Council President Kilbane at 7:00 p.m. 5 MOMENT OF SILENT PRAYER 6 ROLL CALL | PRESENT: 7 COUNCIL – B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 8 ADMINISTRATION – Mayor Schneider, Director Pae, Director Hitch, Director Dever and Engineer 9 Kerber 10 11 WRITTEN COMMUNICATIONS, PETITIONS AND CLAIMS 12 13 COMMITTEE REPORTS 14 COUNCILMAN MINEK reported that the Environment, Public Works, Planning, Zoning & Development 15 Committee met on Monday, June 16, 2025 at 7:00pm to discuss Ordinance 25-27, adopting the County 16 Solid Waste Management Plan. Jessica Fenos, Assistant Director of the Cuyahoga Solid Waste 17 Management District, gave a very informative presentation of the plan to take effect from 2026 through 18 2040. Law Director Dever and Councilmembers Mann and King asked questions and received Ordinance 19 25-27 was passed later that evening. 20 21 COUNCILWOMAN KING reported that the Finance committee met on June 16, 2025 at 7:03pm. The 22 following was discussed: 23 Ordinance 25-40 Authorizing Submission and Administration of 2026 CDBG Municipal Grant 24 Application 25 This ordinance was on first reading and up for emergency passage at the special council meeting 26 immediately following this committee meeting. This ordinance was for the submission of the 2026 CDBG 27 Municipal grant and for the mayor to accept any awarded grant money. A motion was made to have this up 28 for emergency passage after second reading, and it passed with a vote of 7-0. 29 The Finance committee concluded at 7:05pm. This concludes my report. 30 31 LEGISLATION ON FIRST READING 32 COUNCILWOMAN WERING placed the following legislation on first reading and introduction: 33 ORDINANCE NO. 25-47 34 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR / HR MANAGER 35 REQUESTED BY: MAYOR BILL SCHNEIDER 36 SPONSORED BY: COUNCILWOMAN WERING 37 AN ORDINANCE REPEALING SECTIONS 143.03 143.05, 143.06, 143.07,143.08, 143.09, 143.11, 38 143.12, 143.13, 143.15, 143.28, 143.30, 143.31, 143.32, 143.33, 143.34, 143.35, 143.36, 143.37, 143.38, 39 143.39, OF CHAPTER 143 ENTITLED EMPLOYMENT PROVISIONS, REPEALING ORDINANCE 40 19-42 AND UPDATING AND RENUMBERING EXISTING PROVISIONS OF SECTIONS IN 41 CHAPTER 143, AND DECLARING AN EMERGENCY 42 ACTION: Ordinance 25-47 was placed on first reading and referred to the Local Government and 43 Community Services Committee. 44 45 COUNCILWOMAN KING placed the following legislation on first reading and introduction: 46 ORDINANCE NO. 25-48 47 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 48 REQUESTED BY: MAYOR BILL SCHNEIDER 49 SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK 50

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 2 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. 51 WARNER FOR THE CITY HALL CAMPUS PROJECT PHASE 2 AND DECLARING AN 52 EMERGENCY 53 ACTION: Ordinance 25-48 was placed on first reading and referred to the Finance Committee. 54 55 ORDINANCE NO. 25-49 56 ORIGINATED BY: KERRY KEMP, DIRECTOR OF RECREATON 57 REQUESTED BY: MAYOR BILL SCHNEIDER 58 SPONSORED BY: COUNCILWOMAN KING 59 AN ORDINANCE AUTHORIZING THE ADMINISTRATION AND DIRECTING THE MAYOR TO 60 ISSUE AND APPROVE CHANGE ORDER NO. 1 FOR AN INCREASE IN THE CONTRACT PRICE 61 IN ACCORDANCE WITH THE PROVISIONS OF THE CONTRACT BETWEEN THE CITY OF 62 FAIRVIEW PARK AND WELTY IN CONNECTION WITH THE GEMINI CENTER 63 REHABITLITATION PROJECT AND DECLARING AN EMERGENCY 64 ACTION: Ordinance 25-49 was placed on first reading and referred to the Finance Committee. 65 66 ORDINANCE NO. 25-50 67 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 68 REQUESTED BY: MAYOR BILL SCHNEIDER 69 SPONSORED BY: COUNCILWOMAN KING 70 AN ORDINANCE UPDATING THE PETTY CASH / CASH DRAWER LIMIT FOR VARIOUS 71 DEPARTMENTS, REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES 72 INCONSISTENT HEREWITH, AND DECLARING AN EMERGENCY 73 ACTION: Ordinance 25-50 was placed on first reading and referred to the Finance Committee. 74 75 ORDINANCE NO. 25-51 Authorizing Sale of Obsolete City Vehicles and Equipment 76 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 77 REQUESTED BY: MAYOR BILL SCHNEIDER 78 SPONSORED BY: COUNCILWOMAN KING 79 AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO SELL OBSOLETE VEHICLES 80 AND EQUIPMENT FROM THE CITY’S INVENTORY THROUGH GOVDEALS AND/OR GREATER 81 CLEVELAND AUTO AUCTION, AND TO DISPOSE/SCRAP WHAT CANNOT BE SOLD, AND 82 DECLARING AN EMERGENCY 83 ACTION: Ordinance 25-51 was placed on first reading and referred to the Finance Committee. 84 85 AUDIENCE INPUT ON LEGISLATION UP FOR PASSAGE 86 87 LEGISLATION UP FOR PASSAGE WITHOUT THREE READINGS 88 COUNCILWOMAN KING placed the following legislation up for emergency passage: 89 ORDINANCE NO. 25-52 90 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER 91 REQUESTED BY: MAYOR BILL SCHNEIDER 92 SPONSORED BY: COUNCILWOMAN KING 93 AN ORDINANCE MAKING A WRITTEN RETURN TO THE FISCAL OFFICER OF CUYAHOGA 94 COUNTY, OHIO, FOR CHARGES FOR THE SERVICES OF THE CITY OF FAIRVIEW PARK, OHIO, 95 FOR CUTTING WEEDS ON A CERTAIN PARCEL OF LAND DESCRIBED HEREIN, AND 96 AUTHORIZING SAID CHARGE TO BE PLACED UPON THE TAX DUPLICATE AND COLLECTED 97 AS OTHER TAXES PURSUANT TO SECTION 731.54 OF THE REVISED CODE OF OHIO, AND 98 DECLARING AN EMERGENCY 99

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 3 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring three 100 readings 101 MOVED and SECONDED. 102 ROLL ON MOTION: Vote: YES-7, NO-0 103 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 104 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 105 MOVED and SECONDED. 106 ROLL ON MOTION: Vote: YES-7, NO-0 107 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 108 THE CHAIR asked if there was any further discussion prior to passage. 109 COUNCILWOMAN WERING asked for a description of the ordinance and why it is being requested for 110 first reading passage. 111 DIRECTOR PAE said that this ordinance represents properties that the City had to take care of grass cutting 112 and weed removal for. The properties were invoiced for the work, but did not pay so the work and expenses 113 will be placed on their tax duplicate. This information needs to be submitted to County by next Monday, 114 September 8. 115 COUNCILWOMAN MANN asked for the timeline of how long the violation existed and number of 116 complaints, as people tend to go on vacation in summer and it may be possible that the warning comes and 117 time frame to correct may also fall within that time. She wants to be clear on the process and answer 118 questions around it. 119 DIRECTOR HITCH said that the Building Commissioner did cite the properties several times. There were 120 some people where they did understand circumstances which were communicated And understood and 121 worked with those residents. 122 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 123 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 124 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 125 126 RESOLUTION NO. 25-14 127 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR 128 REQUESTED BY: MAYOR BILL SCHNEIDER 129 SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK 130 A RESOLUTION AUTHORIZING THE MAYOR TO SUBMIT AN APPLICATION TO SEEK 131 FINANCIAL ASSISTANCE FROM THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL 132 IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS FOR 133 FUNDING FOR THE BELVIDERE AVENUE WATER, SEWER AND PAVEMENT IMPROVEMENT 134 PROJECT AND DECLARING AN EMERGENCY 135 COUNCILWOMAN KING made a motion to Suspend the Charter Provision & Rule 49 requiring three 136 readings 137 MOVED and SECONDED. 138 ROLL ON MOTION: Vote: YES-7, NO-0 139 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 140 COUNCILWOMAN KING made a motion to Dispense with Rule 53 requiring reference to committee. 141 MOVED and SECONDED. 142 ROLL ON MOTION: Vote: YES-7, NO-0 143 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 144 THE CHAIR asked if there was any further discussion prior to passage. 145 COUNCILWOMAN WERING asked for a description of the project and why it is being asked for first 146 reading passage. 147

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 4 ENGINEER KERBER said that this is an application to OPWC for the Belvidere (Ave) sewer improvement 148 project. The application is due on September 11, which is prior to the next Council meeting and so first 149 reading passage is being requested. 150 COUNCILWOMAN WERING asked what the application is being used for and how it will impact the 151 budget. 152 ENGINEER KERBER said the application is for storm and sanitary sewer replacement, water main 153 replacement and pavement replacement on Stanford and Woodstock. It is the same configuration of sewers 154 and we are asking for 40% of the cost of the project of the loan and 60% of the project would be from city 155 funds, with some of that 60% is covered from Cleveland Water for the water lines. 156 COUNCILWOMAN WERING asked what the timeline of the project would be. 157 ENGINEER KERBER said that the applications are due this year and we would find out the beginning of 158 next year if we were awarded the money. The loan agreement would come out in July of next year, so the 159 project would probably start in the spring/summer of 2027. 160 COUNCILWOMAN MANN asked if these are loans we would be applying for this project and per the 161 legislation does benefit the community. She asked if this would also help and have impact to those tied into 162 the sewer system in the city and upstream. 163 ENGINEER KERBER replied that it is a zero interest loan program with 30 year repayment. This project 164 would address and take out a significant amount of inflow and infiltration out of the system and by doing 165 that it allows other sanitary sewers to flow better with a lot less backup an dthat helps benefit upstream 166 users. 167 COUNCILWOMAN MANN asked if this loan is through the SCIP (State Capital Improvement Program) 168 program? 169 ENGINEER KERBER said there are three different grant programs that they use and they determine which 170 one we get the loan from. 171 COUNCILWOMAN MANN asked if there were no grants available at this time. 172 ENGINEER KERBER said that grants were available but we are not applying for one. We looked at what 173 the scores were last year and then analyze each project on an actual basis to see how we can score our 174 project into that range, and if we take a grant we lower our score too much where we think we won’t get 175 funding. 176 THE CHAIR asked if there was any further discussion prior to passage. No Discussion. 177 ROLL ON PASSAGE (PASSED) Vote: YES-7, NO-0 178 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 179 180 REPORTS AND COMMUNICATIONS FROM THE MAYOR, DIRECTORS AND OTHER CITY 181 OFFICIALS 182 MAYOR SCHNEIDER welcomed everyone back reported the following: 183 - Current city projects: Gemini rebuild project is well underway with concrete pours scheduled, work on 184 the inside running track starting. Updates are posted monthly on the website and in the lobby; Roger 185 Riachi and Director Kemp will be at next week’s Council committee to give update. 186 - The Woodstock waterline sewer paving project is underway with Fabrizi wrapping up water lines work. 187 Over 23 percent of houses were lead lines and Cleveland Water’s get out the lead program is aware and 188 its expected that older lines will probably find the same. The Stanford Waterline sewer paving project 189 is starting up with water line work first. Work on these two projects will extend into the middle of 2026; 190 - The West 225th emergency sewer repair started today. There are basically open holes to ensure that 191 water gets pushed down the street and this project is to collect storm water on the street. 192 - The Lorain, Morton Ave and West 223rd Waterline and retaining project has been postponed to the 193 spring of 2026 due to bids coming in higher than expected. 194 - Cleveland Water will be starting water line replacement projects this fall on W. 210th St north of Lorain 195 and on Center Ridge. Center Ridge will be under construction as well. 196

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 5 - Over the summer 2 new officers were sworn in and the city’s 2nd ever female firefighter was hired. On 197 the first day of the job she saved another firefighter from a dangerous heart condition while on the scene 198 of the Rocky River Brewing Company fire. Safety Town graduation was held with many young 199 graduates. 200 - Work order software has been put in place in the Service Department. Previously these were done on 201 scrap paper. This will allow permanent, easily searchable records of work that has been performed. 202 - Service and recreational vehicles have been equipped with geotags which will allow tracking via GPS. 203 The new street cleaner has been named, Obi Wan Clean-Obi. 204 - John Gribble has been hired to be the new Assistant Service Director and he will start on September 205 22. 206 - The city is rolling out brand apparel to be purchased by employees of the city through an online store. 207 This will be useful for city worker identifications, especially service group, as they will have apparel 208 to do jobs and residents will recognize that they are city workers. 209 - The Fairview Food Fest was again a success thanks to Chamber of Commerce. It was a well-attended 210 event. 211 - Attended and presented with Finance Director at the One Water Conference regarding the sewer rate 212 study done by the city and its value. 213 - Promotional lanyards and pens have been purchased by the city featuring the city’s new logo which has 214 been updated to be cleaner and more easily reproduced on all media and artforms. 215 - Short-term rental law enforcement has begun, building owners have been advised about the ban and 216 are no longer advertising on AirBnb and VRBO sites and either changed terms to long term rentals or 217 put their homes up for sale. 218 - In near future we will be bringing edits to our intimidation ordinance include some much needed adds 219 as well as updating penalties. Vape shop limit ordinance will also be coming forward much as those 220 done in Lakewood and Cleveland. A deer culling plan will also be presented to Council due to repeated 221 complaint not only for destruction of property but being overly aggressive. The population has surged 222 in recent years. 223 - Union negotiations will be starting soon with all three city collective bargaining units. Budget prep 224 season will be starting soon as well. 225 - Future Events: Sept 4th at 7pm in Dunson Room will be presenting on current city project to Fair view 226 Park Democratic Club; Sept 11 – Senior Center presentation on preserving seeds; Sept 19th at 10am – 227 State Representative Bride Rose Sweeney will be at the Senior Center; Sept 20-Annual Hazardous 228 Waste and Shredding & recycling event (Fairview residents only); Oct 4 Touch-A-Truck event at 229 McGowan Insurance next to city hall; Oct 17 at 10 am Quarterly Coffee with the Mayor at the Senior 230 Center. 231 232 DIRECTOR HITCH reported that the project on West 210 and Center Ridge will be done in tandem with 233 Cleveland Water’s get the lead out program and have assured that they will make it as smooth as possible. 234 235 DIRECTOR PAE reported that the 2024 annual comprehensive financial report draft is complete as well as 236 the 2024 audit, and are review by the Auditor of State, and will hopefully be released soon. A request for 237 qualifications for trades went out last week for the city. The purpose is to look for various vendors and 238 prequalify them in order to do potential work with the city. This is not a guarantee but to be used in case of 239 emergencies or current employees don’t have the abilities or staff up and ready to go. They are being 240 received through the end of September. There is also an opening for an automotive mechanic as we have a 241 pending retirement and need to fill that position. 242 243 ENGINEER KERBER reported that the next work to be done on Haber (Dr) are the curbs and drive aprons 244 concrete work. Mobilization and temporary water line setup is the next phase for Stanford project. We are 245

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 6 waiting on schedule from the contractor for Woodstock starting, based on getting concrete structures from 246 the manufacturer. Work on designs continues for the West 210 Street resurfacing for 2026. 247 248 PUBLIC SESSION 249 MR. JUSTIN W. 219th Street – Spoke in regard to the large skeleton structures staying up well past 250 Halloween and all year round around the city. He is worried about the effect of home resale values and the 251 allowance/duration of keeping them up. 252 COUNCILWOMAN WERING said that Justin had reached out to her and they discussed freedom of speech 253 limitations, ordinances, rules and permits, but not sure where this would fall. There are also questions on 254 the safety and what can be done if it is not safe as there have been a lot of complaint of these, and other 255 holiday decorations staying up year round. 256 MAYOR SCHNEIDER said that Rocky River went through the same thing a few years ago and tried to 257 ban them, but it ultimately was determined that it was a freedom of speech thing. He said that that we can 258 have the Building Department look and verify that they are safe. 259 DIRECTOR DEVER said that he will take a deep dive in looking at state law and whether there are any 260 municipalities that have a stricter ordinance we can look at. 261 COUNCILWOMAN WERING asked that Director Dever get back to Council of his findings. We do 262 require regulations and permitting for that might apply for a large structure, similarly to what we would 263 apply to a flagpole. 264 COUNCILMAN MINEK said that he spoke to the Building department in regard to a large skeleton on 265 West 215th Street and he advised there was nothing in the code that could assist with this. 266 COUNCILWOMAN WERING responded that her question is given the height, weight and everything else 267 that we regulate similarly for as an example, for a flagpole, should we be determining safety parameters. 268 Not knowing what we should be considering is why we are asking the Law Director to look into. 269 COUNCILWOMAN MANN said that she believes a distinction between permanent features and 270 temporary structures that are not affixed, so it differs from a flagpole in that way. In that its not regulated. 271 272 MR. DAVID TARASE - 4183 W220 St. MR. TARASE asked that if they sit there and don’t move it’s a 273 permanent structure. He said that permits are needed for a structure then if you’re going to leave something 274 up for years at a time, it seems you should have to have one for that as well. 275 276 MR. ROBERT PLESS – 22495 Sycamore Dr – MR. PLESS asked if there was truth to what he is hearing 277 that vehicles are being tracked in the city. 278 MAYOR SCHNEIDER responded that yes, they are. We have a subscription service that if you have a 279 vehicles made in the past 20 years information is being broadcast to numerous entities such as the 280 manufacturer, insurance companies, etc. It’s similar to GPS tracking on your phone and when you sign up 281 for a Google account and you give it permission to keep that data. The data can be used to track speed and 282 congestion, and we are using it to validate concerns of speeding in the city to determine if there are real 283 issues that exist. This information helps police and city learn how to allocate monies and resources for 284 traffic enforcement and devices. The information in itself is anonymous we just know basic info and 285 determining changes that may be needed. The software has limits, they cannot do a traffic study it allows 286 city to speak and act intelligently about issues surrounding traffic. 287 288 MR. RICK CUNNINGHAM - 4176 W 227TH ST – MR. CUNNINGHAM spoke in regard to the structures 289 and son them being temporary. He offered that we have the regulations on permit buildings and look at 290 them as temporary items and perhaps we could look at the safety factor and how they are affixed/anchored 291 and placing time limits based on method of attachment and that may help with the times these structures 292 stay up. 293

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 7 DIRECTOR DEVER said that permits and standards can be looked at, but for now he’s going to look at the 294 legality of whether homeowners have the rights to put the displays up for long periods of time and then drill 295 down from there. 296 MAYOR SCHNEIDER said that the safety factor is the most valid point here. 297 298 MISCELLANEOUS BUSINESS AND COMMENTS BY MEMBERS OF COUNCIL 299 COUNCILMAN MINEK gave (5) Board of Control reports: 300 The Board of Control met this morning, Monday, June 23, 2025, at 10:00 A.M., due to air conditioning 301 issues we met on the front porch of City Hall. Director Hitch was not present. Also present were Recreation 302 Director Kemp, Police Lieutenant Mihalak, Engineer Kerber and resident Mr. Jeffery Szemplak. Nine (9) 303 items were discussed. Item 1. Service Department is requesting $32,870,00. Adding $7,620.00 for street 304 sweeper greasing system to open purchase order of $25,250.00. Mayor stated this item is necessary for the 305 street sweeper to continue sweeping the streets. Motion to pay $32,870.00 to The Safety Company (Mtech) 306 from the Sanitary Sewer Fund 51O was approved 4-0. Item 2. Service Department is requesting $18,092.70. 307 Adding $9,792.70 for backhoe repairs to open purchase order of $8,300.00. Mayor spoke on this item 308 stating the repairs are necessary for the unit to continue to operate. Motion to pay $18.092.70 to Ohio Cat 309 from the General Fund 100 was approved 4-0. Item 3. Service Department is requesting $13,784.97 for 310 2024 Tub Grinder usage. Mayor spoke on this item stating this is the Cities share for the usage. Motion to 311 pay $13,784.97 to the City of Westlake from the General Fund 100 was approved 4-0. Item 4. Service 312 Department is requesting $20,000.00. Adding $11,000.00 for trifold stop signs to open purchase of 313 $9,000.00. Mayor stated the signs would be placed at major intersections, when there is a loss of electricity. 314 The city received a $9,000.00 grant from the County. Motion to pay $20,000.00 to A & A Safety from the 315 General Fund 100 was approved 4-0. Item 5. Development Department is requesting $12,048.84. Adding 316 $2,440.96 for legal notices for 2025 street program, W. 225 sewer and W. 223 waterline repairs to open 317 purchase order of $9,607.88. Engineer Kerber stated this notification is necessary. Motion to pay 318 $12,048.84 to Advance Ohio from the General Fund 100, Sanitary Sewer Fund 510 and Capital Projects 319 Fund 811 was approved 4-0. Item 6. Development Department is requesting $3,676,044.30 for the 320 Woodstock Avenue Sewer and Pavement replacement project. Engineer Kerber stated the contractor 321 submitted the bid to begin work later this year. Law Director Dever asked several questions pertaining to 322 the project. Water connections, sidewalk replacement, driveway aprons, warranty, etc. Engineer Kerber 323 answered the questions stating there is a two year warranty also stating no contingency in the original 324 bid.Motion to pay $3,676,044.30 to Fabrizi Trucking & Paving Company Inc. from the Sanitary Sewer 325 Fund 510 and Capital Projects Fund 811 was approved 4- 0. Item 7. Development Department is requesting 326 $226,857.00 for the 2025 Street Repair program. Engineer Kerber stated there were issues with the 327 contractor. Director Hitch and Engineer Kerber met with the contractor. Contractor was $11,000.00 less 328 than the next bid. Engineer Kerber stated there would be a 24 month maintenance program. Motion to pay 329 $226,857.00 to Crossroads Asphalt Recycling from the Capital Projects Fund 811 was approved 4-0. Item 330 8. Recreation Department is requesting $8,500.00 for EZ Access ramp for Morton Park. Director Kemp 331 stated there is a warranty associated with the ramp. The ramp would be connected to the existing sidewalk. 332 Motion to pay $8,500.00 to Lifeway Mobility from the Recreation Fund 230 was approved 4-0. Item 9. 333 Recreation Department is requesting $8,000.00. Adding $5,500.00 for new splash pad controller and 334 additional chemicals to open purchase order of $2,500.00. Director Kemp stated the present system is not 335 working properly and the monies would be used for the sanitizer required installation. Motion to pay 336 $8,000.00 to Emsco-O P Aquatics from the Recreation Fund 230 was approved 4-0. 337 This completes my report. 338 339 The Board of Control met this morning, Monday, July 14, 2025, at 10:00 A.M. in the Fairview Park 340 Committee Room, second floor of City Hall. All members of the Board were present. Also present were 341 Police Chief Shepard, Megan Otter Community Development Planner, Mary Long representing the 342 Recreation Center and resident Mr. Jeffery Szemplak. Seventeen (17) items were discussed. Item 1. Police 343

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 8 Department is requesting $47,500.00. Adding $6,000.00 for running new cables for police radio room to 344 open purchase order of $41,500.00. Chief Shepard stated this pertains to the renovation of the radio room. 345 Motion to pay $47,500.00 to Warwick Communications from the General Fund 100, Recreation Fund 230 346 and Special Hold Fund 611 was approved 5-0. Item 2. Mayor's Office is requesting $11,309.13. Adding 347 $365.82 for additional website charges to open purchase of $10,943.31. Director Pae spoke on the necessity 348 of this item. Motion to pay $11,309.13 to Civic Plus from the General Fund 100 was approved 5-0. Item 3. 349 Mayor's Office is requesting $21,714.00 for a hot water boiler replacement at Senior Center. Executive 350 Assistant Henry spoke on the new hot water boiler. Law Director Dever inquired if the replacement 351 involved an original hot water boiler. Henry replied the original boiler developed a leak and had to be 352 replaced. Motion to pay $21,714.00 to Smith & Oby from the General Fund 100 was approved 5-0. Item 4. 353 Development Department is requesting $575,840.00 for the West 225 Street Sewer Repair Project. Megan 354 Otter spoke on this item. Director Hitch stated City after advertising twice and not having sufficient funds, 355 an ordinance was passed to accommodate this item. Motion to pay $575,840.00 to Fabrizi Trucking & 356 Paving Company Inc. from the Sanitary Sewer Fund 510 was approved 5-0. Item 5. Development 357 Department is requesting $5,200.00 for 2025 shredding days-grant reimbursed. Megan Otter spoke on this 358 item. Mayor also spoke .Motion to pay $5,200.00 to Gateway Recycling from the General Fund 100 was 359 approved 5-0. Item 6. Development Department is requesting $5,437.50. Adding $3,980.00 for 2026 360 recycling themed calendars to open purchase order of $1,457.50 - $800 grant reimbursed, Megan sake on 361 this item pertaining to the one thousand copies of the 2026 calendars. Megen also stated the 2001 calendars 362 had coupons. No coupons in the 2026 edition. Motion to pay $5,437.50 to Minuteman Press from the 363 General Fund 100 was approved 5-0. Item 7. Fire & Recreation are requesting $57,800.00. Adding 364 $1,300.00 for female firefighter dorm washer/dryer and $2,500.00 for miscellaneous recreation park 365 supplies to open purchase order of $54,000.00. Mary Long spoke on the recreation park supplies. Motion 366 to pay $57,800.00 to Lowe's from the General Fund 100, Recreation Fund 230, Sanitary Sewer Fund 51o 367 & EMS Fund 781 was approved 5-0. Item 8. Police/Fire/Recreation Department is requesting $19,833.57. 368 Adding $180.00 for radio room project media and $150.00 for miscellaneous fire supplies and $1,500.00 369 for miscellaneous recreation supplies to open purchase order of $18,003.57. Chief Shepard stated this is 370 part of the renovation of the radio room. Mary Long stated the miscellaneous supplies are needed. Motion 371 to pay $19,833.57 to PNC Amazon from the General Fund 100, Recreation Fund 230, Permanent 372 Improvement Fund 260, Special Hold Fund 611 & EMS Fund 781 was approved 5-0. Item 9. Recreation 373 Department is requesting $10,500.00. Adding $3,000.00 for replacement faucets to open purchase order of 374 $7,500.00. Mary Long stated this is a necessity. Mayor inquired if the faucets would be activated by hand 375 movement and received a yes reply. Motion to pay $10,500.00 to Cleveland Plumbing Supply from the 376 General Fund 100 and Recreation Fund 230 was approved 5-0. Item 10. Recreation Department is 377 requesting $10,500.00. Adding $3,000.00 for increased dance programming to open purchase order of 378 $7,500.00. Mary Long stated this is an addition to the program. Motion to pay $10,500.00 to Dance Evolve 379 from the Recreation Fund 230 was approved 5-0. Item 11. Recreation Department is requesting $7,477.00. 380 Adding $2,500.00 for increased basketball camp programming to open purchase orders of $4,977.00. Mary 381 Long spoke on this increase. Motion to pay $7,477.00 to Philip Argento Jr. from the Recreation Fund 230 382 was approved 5-0. Item 12. Recreation Department is requesting $7,500.00. Adding $4,000.00 for increased 383 basketball camp programming to open purchase orders of $3,500.00. Mary Long stated this is the same as 384 previous item. Motion to pay $7,500.00 to John Link from the Recreation Fund 230 was approved 5-0. Item 385 13, Service Department is requesting $17,526.87. Adding $13,526.87 for truck #20 and truck #28 new 386 plows to open purchase order of $4,000.00. Director Hitch stated this is for the new trucks. Director Pae 387 stated all new trucks will have plows as part of the purchase. Motion to pay $17,526.87 to A & A Hydraulic 388 & Equipment from the General Fund 100 was approved 5-0. Item 14. Service Department is requesting 389 $18,000.00. Adding $8,500.00 for street repair materials-asphalt to open purchase order of $9,500.00. 390 Director Hitch stated this is for hot patch. Motion to pay $18,000.00 to Allied Corporation from the Capital 391 Projects Fund 811 was approved 5-0. Item 15. Service Department is requesting $15,111.00. Adding 392 $1,500.00 for municipal landscaping supplies to open purchase order of $13,611.00. Director Hitch stated 393

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 9 the supplies would be used to restore the landscaping when necessary. Motion to pay $15,111.00 to Lake 394 County Nursery from the General Fund 100 & Capital Projects Fund 811 was approved 5-0. Item 16. 395 Service Department is requesting $9,700.00. Adding $5,000.00 for street repair materials-cold patch, 396 emulsions to open purchase order of $4,700.00. Director Hitch stated when necessary the cold patch will 397 be used. Motion to pay $9,700.00 to Unique Paving from the Capital Projects Fund 811 was approved 5-0. 398 Law Department is requesting $20,000.00 for negotiations assistance. Director Dever stated due to pending 399 negotiations it would be beneficial to have this company on board. Motion to pay $20,000.00 to Dileno 400 Law LLC from the General Fund 100 was approved 5-0. This completes my report. Thank you, Council 401 President. 402 403 The Board of Control met this morning, July 28, 2025, at 10:00 A.M., in the Fairview Park Committee 404 Room, second floor of City Hall. All members of the Board were present. Also present were Megan Otter, 405 Community Development Planner, Police Chief Shepard, Recreation Director Kemp, and resident Mr. 406 Jeffrey Szemplak. Twelve items were discussed. Item 1. Mayor's Office is requesting $50,550.00. Adding 407 $550.00 for wiring of fiber line in new server room in Police Department and monthly fee to open purchase 408 order of $50,000.00. Executive Assistant Henry Cha ski spoke on this item stating this would be a new line 409 and monthly fee. Motion to pay $50,000.00 to AT&T Firstnet Mobility from the General Fund 100, 410 Recreation Fund 230 and Sanitary Sewer Fund 510 was approved 5-0. Item 2. Mayor's Office is requesting 411 $37,606.00. Adding $3,000.00 for wiring of fiber line in new server room in Police Department and monthly 412 fee to open purchase order of $34,606.00. Executive Assistant Henry Chaski spoke that this also is a new 413 line and monthly fee. Motion to pay Cox Business $37,606.00 from the General Fund 100, Recreation Fund 414 230 and Sanitary Sewer Fund 510 was approved 5- 0. Item 3 Mayor's Office is requesting $9,500.00. 415 Adding $1,050.00 for installation of 30 amp 120V circuit to Police Department server room to open 416 purchase order of $8,450.00. Executive Assistant Henry Chaski stating this would be the outlet for service. 417 Motion to pay $9,500.00 to Cuyahoga Electric from the General fund 100 was approved 5-0. Item 4. 418 Mayor's Office is requesting $5,208.33 for five (5) months of traffic monitoring software for 2025. Mayor 419 Schneider spoke on this item stating the software would be used by the Police Department to identify speed, 420 amount of traffic, truck traffic on side streets and problem areas. Motion to pay $5,208.33 to Urban SDK 421 from the General Fund 100 was approved 5-0. Item 5. Development Department is requesting 422 $3,571,168.90 for the Stanford Avenue sewer and pavement replacement. Megan Otter Community 423 Development Planner spoke on this item stating the contractor was under the Engineer's estimate. Motion 424 to pay $3,571,168.90 to Terrace Construction Company Inc. was approved 5-0. Item 6. Police Department 425 is requesting $11,458.00. Adding $858.00 for two (2) Glock 17 replacements to open purchase order of 426 $10,600.00. Police Chief Shepard spoke on this item, stating Lt. Bruce Mihalik is retiring in December of 427 this year and has the opportunity to purchase his service weapon. Motion to pay $11,458.00 to Atwells from 428 the General Fund 100 was approved 5-0. Item 7. Senior Life is requesting $21,257.44. Adding $850.00 for 429 Lenovo desktop computer for telemedicine station from $7,000.00 MRP grant dollars to open purchase 430 order of $20,407.44.Megan Otter, Community Development Planner spoke on this item stating a grant was 431 received. Motion to pay $21,257.44 to PNC-Amazon from the General Fund 100, Recreation Fund 230, 432 Special Hold Fund 611 and EMS Fund 781 was approved 5-0. Item 8. Finance Department is requesting 433 $16,640.00. Adding $1,000.00 for miscellaneous office supplies to open purchase order of $15,640.00. 434 Director Pae stated this is a necessity. Motion to pay $16,640.00 to W B Mason from the General Fund 100 435 and Recreation Fund 230 was approved 5-0. Item 9. Recreation Department is requesting $13,840.00. 436 Adding $10,000.00 for two-way radio replacement to open purchase order of $3,840.00. Recreation 437 Director Kemp spoke on this item stating forty (40) to forty five (45) new radios would be purchased having 438 an 8-10 year warranty. When the pools are open the life guards and others will be able to communicate. 439 Motion to pay $13,840.00 to B & C Communications from the General Fund 100, Recreation Fund 230 and 440 Special Hold Fund 611 was approved 5-0. Item 10. Recreation Department is requesting $10, 288.00 for 441 Community room wallpaper removal and painting. Recreation Director Kemp stated approximately 20,000 442 square feet of the room would be removed. This is a seven (7) week project. No shut down this year. Motion 443

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 10 to pay $10,288.00 to Powell Painting & Contracting from the Recreation Fund 230 was approved 5-0. Item 444 11. Recreation Department is requesting $8,479.52 for Verkada Security license renewal. Recreation 445 Director Kemp stated this applies to the thirty-five (35) cameras between the Recreation Center and Bain 446 Park Cabin. Additional cameras to be installed. This is the best vendor. Motion to pay $8,479.52 to Business 447 Network Team from the Recreation Fund 230 was approved 5-0. Item 12. Service Department is requesting 448 $13,500.00. Adding $5,000.00 for vehicle parts to open purchase order of $8,500.00. Director Hitch stated 449 this expense is for the Police and Service vehicles. Motion to pay $13,500.00 to Nick Mayer Ford from the 450 General Fund 100 was approved 5-0. This completes my report. 451 452 The Board of Control met this morning, August 25, 2025, at 10:00A.M. in the Fairview Park Committee 453 Room, second floor of City Hall. All members of the Board were present. Also present were Megan Otter 454 Community Development Planner, Police Chief Shepard, Recreation Director Kemp, Executive Assistant 455 Chaski and resident Mr. Jeffery Szemplak. Nine (9) items were discussed. Item 1. Police Department is 456 requesting $9,030.00. Adding $4,080.00 for additional cable work for server room to open purchase of 457 $4,950.00. Chief Shepard stated this is a necessity and the continuation of the cable work. Motion to pay 458 $9,030.00 to Warwick Communications Inc. from the Permanent Improvement Fund 260 was approved 5- 459 0. Item 2. Finance Department is requesting $25,280.00. Requesting approval to designate our independent 460 public accountant for our 2025 audit. This will be renewed annually with this vendor through the 2029 461 audit. Director Pae stated we have been with Zupka for five (5) years. The 30/30 audit will take place this 462 year. State Auditor ok'd the contract. Motion to pay $25,280.00 to Zupka & Associates from the General 463 Fund 100 was approved 5-0. Item 3. Service Department is requesting $13,000.00. Adding $5,000.00 for 464 additional welding gas supplies to open purchase order of $8,000.00. Director Hitch stated the fee doubled. 465 Motion to pay $13,000.00 to Airgas USA LLC from the General Fund 100 was approved 5-0. Item 4. 466 Service Department is requesting $6,000.00. Adding $2,500.00 for additional clean fill dirt to open purchase 467 order of $3,500.00. Director Hitch stated this is standard procedure. Motion to pay $6,000.00 to Boyas 468 Excavating from the General Fund 100 was approved 5-0. Item 5. Mayor's Office is requesting $14,962.00 469 to clean all five air handling units-air handler coil clean with chemical treatment. Executive Assistant 470 Chaski spoke on one of the air conditioning units was emitting a smell. The units will run better. Law 471 Director Dever inquired if this was part of the present contract with the vendor and received a reply. Motion 472 to pay $14,962.00 to Smith & Oby from the General Fund 100 was approved 5-0. Item 6. Senior Life is 473 requesting $24,292.44. Adding $3,035.00 for additional computer room supplies funded by AARP grant to 474 open purchase order of $21,257.44. Megan Otter spoke, stating the replacement of the carpeting in the 475 computer room came under the estimate subsequently additional desks, chairs and computers will be 476 purchased. Motion to pay $24,292.44 to PNC Amazon from the General Fund 100, Recreation Fund 230, 477 Special Hold Fund 611 and EMS Fund 781 was approved 5-0. Item 7. Development Department is 478 requesting $68,100.00 for the Lorain Road Traffic Study. Megan Otter spoke on the receipt of two (2) 479 grants which ODOT approved were received for urban paving and traffic lights. The three million dollars 480 would be used for a conceptual design. RTA & NOMBL have been contacted. Last Lorain Road Study was 481 2019. Motion to pay $68,100.00 to StructurePoint from the General Fund 100 was approved 5-0. Item 8. 482 Recreation Department is requesting $7,300.00. Adding $2,500.00 for additional portable restroom rentals 483 to open purchase order of $4,800.00. Director Kemp stated this is for the port-a-potty located in Bohlken 484 Park by diamond #5. Motion to pay $7,300.00 to United Rentals from the Recreation Fund 230 was 485 approved. Item 8. Recreation Department is requesting $14,260.88. Removal of old carpet and replacement 486 with new flooring and mirrors in Studio 3, first step in renovation of this studio. Director Kemp stated this 487 renovation is needed. Motion to pay $14,260.88 to Fitness Serve from the Recreation Fund 230 was 488 approved 5-0. This completes my report. 489 490 The Board of Control met this morning, August 11, 2025 at 10:00 A.M. in the Fairview Park Committee 491 Room, second floor of City Hall. All members of the Board were present. Also present were Megan Otter, 492 Community Development Planner, Police Chief Shepard, Fire Chief Raffin, Recreation Director Kemp and 493

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 11 resident Mr. Jeffery Szemplak. Ten (1O) items were discussed. Item 1. Mayor's Office is requesting 494 $26,367.00. Motor/pump replacement for the City Hall HVAC system. Executive Assistant Chaski spoke 495 on this item, stating same was a necessity. Motion to pay $26,367.00 to Smith & Oby from the General 496 Fund 100 was approved 5-0. Item 2. Mayor's Office is requesting $13,000.00 for the annual contract 2nd 497 half of 2025. Executive Assistant Chaski stated three vendors submitted quotes and Smith & Oby was a 498 very responsible vendor. Motion to pay $13,000.00 to Smith & Oby from the General Fund 100 & 499 Recreation Fund 230 was approved 5-0. Item 3. Mayor's Office is requesting $34,670.00. Adding $1,800.00 500 for sweeper window tint to open purchase order of $32,870.00. Executive Assistant Chaski spoke stating 501 not the cheapest quote but vendor is local as the factory providing the street sweeper is in Switzerland. 502 Motion to pay $34,670.00 to The Safety Company (Mtech) from the General Fund 100 & Sanitary Sewer 503 Fund 510 was approved 5-0. Item 4. Mayor's Office is requesting $9,000.00 for the Sherwood and W. 220 504 St. guardrail replacement. Executive Assistant Chaski spoke stating no police report or other info pertaining 505 to the damage. Motion to pay $9,000.00 to Henderson Contracting from the Capital Projects Fund 811 was 506 approved 5-0. Item 5. Mayor' Office is requesting $14,949.06. Remove and replace 5 door readers, install 507 door hardware/swiper/camera in Police Department server room, badge printer, eagle eye & brivo monthly 508 subscription. Executive Assistant Chaski spoke on the necessity of this item. Motion to pay $14,949.06 to 509 American Safe & Vault Service from the Special Hold Fund 260 was approved 5-0. Item 6. Fire Department 510 is requesting $5,320.20. Adding $868.72 for additional computer contract renewal charges to open purchase 511 order of $4,451.48. Fire Chief Raffin spoke regard the EMS portion. Motion to pay $5320.20 to ESO 512 Solutions Inc. from the General Fund 100 was approved 5-0. Item 7. Police/Fire Departments is requesting 513 $5,000.00 for New officer/firefighter uniforms. Police Chief Shepard reported, two (2) new officers and 514 Fire Chief Raffin reported new firefighter. Both chiefs stated the present uniform company is going out of 515 business subsequently the new vendor Shuttlers Uniform will now outfit our new Police & Fire personnel. 516 Motion to pay $5,000.00 to Shuttlers Uniform from the General Fund 100 was approved 5-0. Item 8. Service 517 Department is requesting $10,000.00. Adding $6,500.00 for maintenance and repairs to City Hall generator 518 to open purchase order of $3,500.00. Director Hitch spoke on the necessity of this item. Motion to pay 519 $10,000.00 to Buckeye Power Sales Company Inc. from the General Fund 100 was approved 5-0. Item 9, 520 Recreation Department is requesting $14,600.00 for the Fairview High School stadium light bulb 521 replacements. Recreation Director Kemp stated six (6) different vendors were contacted and did not reply. 522 Motion to pay $14,600.00 to Jim's Electric Inc. from the Recreation Fund 230 was approved 5-0. Item 10. 523 Development Department is requesting approval to reject the only two bids received for the waterline 524 project on W. 223 St. Both bids received came in over the engineers estimate and the city has decided to 525 push this project to Spring of 2026. The project was approved by Council ordinance 24-33. Megan Otter 526 Community Development Planner spoke on this item stated the two bids were $56,000.00 over the 527 engineer's estimate. Megan further stated her office will begin the process for 2026 funding. Motion to 528 reject the two bids was approved 5-0. This completes my report. 529 530 COUNCILWOMAN WERING asked if the RFQs that we are putting out for contractors is a new process 531 we are undertaking, or something we’ve done in the past, and how does this work related to the new 532 approval process put in place for the budget. 533 DIRECTOR PAE said that if this has been done in the past, she is not aware of it. We have gone through 534 a process for RFQ for engineering and other specialties earlier this year and that opened up possibilities of 535 different firms to have at the ready as needed. Since she has been here, we have run into many occasions 536 where work need to be performed that was either outside the capacity of the Service Department, or did not 537 have staffing for various reasons including vacation, limited duty and sick leave. We do have some vendors 538 that we’ve looked at but we are looking to deepen the bench for these varied services. We are asking for 539 request for qualifications, which is basically if you have licensure and references. If that checks out we will 540 give them a vendor packet to work with city and if we need them we will reach out to them. It as a process 541 that will help Directors and will help with services. In terms of the budget for known projects they will be 542 included in budget, so Council will have that estimate. For example, this year we budgeted a significant 543

COUNCIL MINUTES_SEPTEMBER 2, 2025 | Page 12 amount for building maintenance, and while we haven’t necessarily used it, but we just don’t know. It’s 544 being prepared for the unknown, knowing the issues we have with this building with HVAC and also 545 situations like in the police department project which had employees working on their project. Having 546 contractors from the beginning may have enabled the project to be completed quicker. Its helping to plan 547 better. We will have money in the budget for known projects, and those that are unexpected. 548 COUNCILWOMAN WERING asked if Council will be able to see the list of the vendors and if they will 549 come before council whether subject to Board of Control approval or not. 550 DIRECTOR PAE said that the vendors will come before Council for work that exceeds the over $5,000 551 and the list will be available to all as it is a public record. 552 553 THE CHAIR announced that he received a call in regard to a Midwest labor trafficking seminar being for 554 municipal leaders and elected officials in October. He offered details for those who may be interested. 555 556 THE CHAIR made a motion to adjourn with no further business. 557 ROLL ON MOTION: Vote: YES-7, NO-0 558 YES: B. Simmerly, B. Minek, T. Greenfield, M. Kilbane, S. Wering, B. King and K. Mann 559 Motion carries, meeting adjourned at 8:18 p.m. 560 561 562 563 _____________________________________ 564 William F. Minek, Council President Pro Tem 565 566 567 ________________________________ 568 Liz L. Westbrooks, Clerk of Council 569 570 571 572 573 574 575 576 577 578 579 580 581 582 583 584 585 586 587 588 589 590 591 592 593

Resolution 25-15 | Page 1 CITY OF FAIRVIEW PARK RESOLUTION NO.: 25-15 ORIGINATED BY: A. STEVEN DEVER, LAW DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN WERING A RESOLUTION IMPOSING AN IMMEDIATE MORATORIUM ON THE ISSUANCE AND PROCESSING OF ANY PERMITS FOR SMOKE SHOPS WITHIN THE CITY OF FAIRVIEW PARK, OHIO AND DECLARING AN EMERGENCY WHEREAS, this Council and Administration wishes to issue a moratorium for a temporary period of time while it undertakes a review of information on the effect of vaping and e-cigarettes and a review and/or study of the Codified Ordinances of the City of Fairview Park, including zoning and business regulations; and WHEREAS, it is the opinion of Council and the Administration that the current provision of the Zoning Code may not sufficiently address both the actual and potential impacts of vape and/ or smoke establishes or shops uses in terms of, but not limited to, access, building quality and aesthetics, lights and noise control, available and appropriate locations, use, saturation, and environment; and WHEREAS, pursuant to the Constitution of the State of Ohio and the Ohio Revised Code, municipalities have the power to enact planning and zoning laws that are for the health, safety, and welfare, comfort and peace of the citizens of the municipality, including restricting areas used for businesses and trade. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: Section 1. A moratorium is hereby placed on issuance or processing of permits for Smoke Shops in the City of Fairview Park for the purpose of allowing the Administration and Council an opportunity to review zoning regulations as they relate to Smoke Shops. Section 2. For purposes of this Resolution "Smoke Shop" is defined as any retail establishment at which twenty percent (20%) or more of floor, shelf, and/or display area(s), individually or in the aggregate, is used for the sale of Smoke Shop Products. No state-licensed medical or adult-use marijuana operator, cultivator, processor, dispensary, laboratory, or entity as shall constitute a Smoke Shop for the purposes of this section. Section 3. For purposes of this Resolution " Smoke Shop Product( s)" mean:

Resolution 25-15 | Page 2 A. Any product containing, made of, derived from, or containing any form of CBD, kratom, and/ or hemp -derived or synthetic cannabinoid, including but not limited to delta-8 THC, that is intended for human consumption or is likely to be consumed, whether smoked, heated, chewed, dissolved, inhaled, absorbed, or ingested by any other means; B. Any product containing, made of, or derived from tobacco or containing any form of nicotine that is intended for human consumption or is likely to be consumed, whether smoked, heated, chewed, dissolved, inhaled, absorbed, or ingested by any other means, including, but not limited to, a cigarette, a cigar, pipe tobacco, chewing tobacco, snuff, or snus; C. Any Electronic Smoking Device as defined in this section and any substances intended to be aerosolized or vaporized during the use of the device, whether the substance contains any form of tobacco, nicotine, CBD, kratom, and/or hemp-derived or synthetic cannabinoids; or D. Any component, part, or accessory of (A), ( B), or ( C) above, whether any of these contain tobacco, nicotine, CBD, kratom, and/ or hemp-derived or synthetic cannabinoids, including, but not limited to, filters, rolling papers, blunt or hemp wraps, or pipes. Section 4. Smoke Shop Product does not include any product that is a drug, device, or combination product authorized for sale by the U.S. Food and Drug Administration, as those terms are defined in the Federal Food, Drug and Cosmetic Act. Section 5. The moratorium shall be in effect for a period beginning from the effective date of this Resolution through the earlier of June 1, 2026, until changes are enacted to amend the Codified Ordinance of the City of Fairview Park to address these issues, or until Council approves legislation explicitly revoking this moratorium, whichever occurs first. Section 6. It is found and determined that all formal actions of this Council concerning and relating to the passage of this Resolution were adopted in an open meeting of this Council, and that all such deliberations of this Council and any of its Committees that resulted in such formal action, were in meetings open to the public, in compliance with all legal requirements. Section 7. That this Resolution is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety, and welfare; and for further reason the Resolution will allow for a review of reasonable Smoke Shop regulations, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law.

Resolution 25-15 | Page 3 PASSED: 1st reading: 09.15.25 APPROVED: 2nd reading: 3rd reading: ______________________________________ William F. Minek, Council President Pro Tem ______________________________________ Bill Schneider, Mayor ______________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: Moratorium on Smoke Shops DATE: September 15, 2025 The Administration of the City of Fairview Park requests passage of the following Resolution to be passed after three readings with emergency enactment: A RESOLUTION IMPOSING AN IMMEDIATE MORATORIUM ON THE ISSUANCE AND PROCESSING OF ANY PERMITS FOR SMOKE SHOPS WITHIN THE CITY OF FAIRVIEW PARK, OHIO AND DECLARING AN EMERGENCY The Administration is requesting a moratorium be placed on issuance or processing of permits for Smoke Shops in the City of Fairview Park for the purpose of allowing the Administration and Council an opportunity to review zoning regulations as they relate to Smoke Shops. The current provision of the Zoning Code may not sufficiently address both the actual and potential impacts of vape and/ or smoke establishes or shops uses in terms of, but not limited to, access, building quality and aesthetics, lights and noise control, available and appropriate locations, use, saturation, and environment. Thank you. Cc: A. Steven Dever, Law Director Walter Maynard, Building Commissioner Liz Westbrooks, Clerk of Council

Ordinance 25-53 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-53 REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE CUYAHOGA COUNTY BOARD OF HEALTH FOR HEALTH SERVICES FOR THE YEARS 2026 AND 2027 WHEREAS, Chapter 3709 of the Ohio Revised Code mandates that all Ohio municipalities must provide health services either through a city health district or by a valid contract with the county health district; and WHEREAS, in the past, the City of Fairview Park has contracted for such services with Cuyahoga County Board of Health; and WHEREAS, the District Advisory Council of the Cuyahoga County General Health District authorized the Chairman of the District Advisory Council to enter into a contract with the City of Fairview Park to provide such services for the years 2026 and 2027. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. The Mayor is hereby authorized to enter into a contract with the Cuyahoga County Board of Health for public health services for the calendar years 2026 and 2027 (attached as Exhibit A). The cost for calendar year 2026 will not exceed one hundred fifty-four thousand nine hundred twenty-seven dollars ($154,927.00) and for calendar year 2027 will not exceed one hundred seventy-three thousand six hundred two dollars ($173,602.00) to be deducted from the City's taxes by the County Fiscal Officer, and will be charged to the General Fund, County Health line item (100.7770.5243l 00). The City shall pay the sum stated herein in equal, semi-annual installments of seventy-seven thousand four hundred sixty-three dollars and fifty cents ($77,463.50) in calendar year 2026 and eighty-six thousand eight hundred one dollars ($86,801.00) for calendar year 2027 from the regular property tax settlement to be made for the City for calendar years 2026 and 2027. SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. This Ordinance shall take effect and be in force from and after the earliest period allowed by law.

Ordinance 25-53 | Page 2 PASSED: 1st reading: 09.15.25 APPROVED: 2nd reading: 3rd reading: ______________________________________ William F. Minek, Council President Pro Tem ______________________________________ Bill Schneider, Mayor ______________________________________ Liz L. Westbrooks, Clerk of Council

Exhibit A PUBLIC HEALTH SERVICES AGREEMENT (City with a General Health District - Authority--Sec. 3709.08 O.R.C.) This Agreement is entered into on the 1* day of January, 2026 (“Effective Date”) by and between the Cuyahoga County Board of Health (the "Board"), a separate political subdivision of the State of Ohio organized under the Constitution and Laws of the State of Ohio, and the City of Fairview Park, a political subdivision, with its principal office located at 20777 Lorain Rd Fairview Park, Ohio 44126 (the “City”), for and in consideration of the promises, covenants, and conditions hereinafter set forth. WHEREAS, Cuyahoga County Board of Health is a general health district as defined under Ohio Revised Code (ORC) Section 3709.01 and is endowed with all of the statutory and other authority granted to it by reason of the Ohio Statutes as amended from time to time by the State Legislature; and WHEREAS, the City has continued to have a city public health district as required by Ohio law, and WHEREAS, pursuant to ORC Section 3709.01, each city in the State constitutes a health district and each county is a "general health district," and as provided for in ORC Sections 3709.051, 3709.07, and 3709.10, there may be a union of a general health district and a city health district; and WHEREAS, ORC Section 3709.08 authorizes cities and villages in Cuyahoga County to enter into an Agreement with the Cuyahoga County General Health District on certain terms and conditions; and WHEREAS, the District Advisory Council of the Cuyahoga County General Health District, created by ORC 3709.03, after giving due notice by publication as required by law, held a public meeting on March 20, 2025 at which by a majority vote of members representing the townships and villages of said county, did vote affirmatively on the question of providing public health services to the cities in Cuyahoga County, and did authorize the Chairman of the District Advisory Council to enter into an Agreement with the Mayor of the City for providing public health services therein, and WHEREAS, the Board is engaged in the governance of providing public health services as described in this Agreement, has the knowledge, skill, and resources to provide such services, and desires to perform such services for or on behalf of the Board for the City; and WHEREAS, the City is willing to enter into an Agreement with the Board to provide such services in accordance with the terms and conditions of Ohio law and this Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: 1. EFFECTIVE DATE, TERM AND TERMINATION. (a) Effective Date, Term. This Agreement shall commence on the Effective Date first stated above and shall continue through December 31, 2027, unless earlier terminated pursuant to Section 1(b). (b) Termination. This Agreement may be terminated upon the occurrence of one of the following events: (i) Failure for any reason of the either party to fulfill its obligations under this Agreement, after written notice is provided by the non-breaching party of such failure providing at least ninety (90) days for the breaching party to correct any such failure, and if such failure is not corrected within said period, the non-breaching party may give written notice of immediate termination; Page 1 of 7

(a) (b) (c) (d) (a) (b) (ii) Upon nine (9) months written notice, or on or before April 1 of the year prior to termination by either party for any reason. THE SERVICES. Scope of Services. Subject to the terms and conditions contained in this Agreement and its exhibits, the Board will provide to the City and, as applicable, to all persons receiving the direct services provided for herein, the Services that are set forth and described in the Scope of Work (SOW) attached as Exhibit A, which Exhibit is incorporated herein. Unless otherwise agreed by the Parties in writing, all transactions for Services through Board will be provided in accordance with the provisions of Ohio law and/or this Agreement, including any revisions of the same, as both Parties may from time to time execute to document the addition, revision, or enhancement of Services. Standard of Performance of Services. The Board will devote such time and will use its best efforts as necessary to perform the Services in a professional manner that: (i) is consistent with the standards of its industry and in a good and workmanlike manner, and (ii) utilizes the care, skill, and diligence normally applied by other similar boards of health in the performance of services similar to the Services. The City shall provide suitable space for the Board employees who make regular visits to the City on a daily or weekly basis. PAYMENT. Compensation. Compensation is based on the ten (10) year census population estimate for the City and a per capita rate established by the Board. The per capita rate is the same rate applied to all Villages, Townships in the general health district as well as for all cities that enter into a Public Health Services Agreement with the Board. The most recent ten (10) year census for population in the City dated September 2021, is 17,291 residents. The current per capita rate established by the Board is $8.96 per capita for calendar year 2026 and $10.04 per capita for calendar year 2027. The total amount due based on the per capita rate will be One hundred and fifty-four thousand nine hundred and twenty-seven dollars ($154,927.00) for calendar year 2026 and be One hundred and seventy-three thousand, six hundred and two dollars ($173,602.00) for calendar year 2027. The Board reserves the right to change its per capita rate, as considered on an annual basis, based on current economic conditions and public health needs. In the event that the Board votes to make a change in the per capita rate, said change shall be limited to annual rates effective on January 1 for the following calendar year. The Board shall provide notice of the change in the per capita rate for the coming calendar year on or before October 31st of the current calendar year. In consideration for the health services described in Exhibit A, which will be provided by the Board to and within the City, the City shall pay to the Board the total annual sum One hundred and fifty-four thousand nine hundred and twenty-seven dollars ($154,927.00) for calendar year 2026 and the total annual sum of One hundred and seventy-three thousand, six hundred and two dollars ($173,602.00) for calendar year 2027. The City hereby directs the Fiscal Officer of Cuyahoga County to place to the credit of the Board and the Fiscal Office of Cuyahoga County is hereby authorized and directed to deduct the sum stated above in equal, semi-annual installments of Seventy-seven thousand, four hundred and sixty- three dollars and fifty cents ($77,463.50) from the regular property tax settlement to be made for said City for calendar year 2026 and Eighty-six thousand, eight hundred and one dollars ($86,801.00) from the regular property tax settlement to be made for said City for calendar year 2027. Page 2 of 7

4, RECORDS. (a) (b) (c) The Board shall maintain copies of all records created or received by the Board in the performance of the work under this Agreement as required by Ohio’s public records law. Any records created or received as a part of this Agreement shall be made available to the City upon request subject to exceptions listed below. Any non-private health information in confidential records or information in the records created by the Board or that come into the possession of the Board under this Agreement shall, if provided to the City, be kept confidential by the City. The Board is prohibited by State and Federal law from sharing protected health information and said records will not be shared with the City unless there is compliance with the proper method for release of said information. 5. NO ASSIGNMENT, TRANSFER, OR SUBAGREEMENT. In performing the services specified under the terms of this Agreement, the Board shall not assign, transfer, or delegate any of the work or services, nor subcontract the work out to any other entity, nor shall any subcontractor commence performance of any part of the work or services included in this Agreement, unless such subcontracting is specified in this Agreement or its Exhibits, or unless prior written consent is provided by the City. 6. INDEPENDENT AGREEMENT. (a) (b) The Board hereby acknowledges that it is an independent contractor and neither it nor its employees or agents are employees of the City. The Board shall be responsible for the payment or withholding of any federal, state or local taxes, including, but not limited to, income, unemployment, and workers’ compensation for its employees, and the City will not provide, or contribute to any plan which provides for benefits, including but not limited to unemployment insurance, workers’ compensation, retirement benefits, liability insurance or health insurance. All individuals employed by the Board provide personal services to the City are not public employees of the City under Ohio state law. No agency, employment, joint venture or partnership has been or will be created between the parties pursuant to the terms and conditions of this Agreement. Inasmuch as the City is interested in the Board’s end product, the City does not control the manner in which the Board performs this Agreement. 7. NOTICES. All notices, invoices and correspondence which may be necessary or proper for either party shall be addressed as follows: TO THE BOARD: Cuyahoga County Board of Health Attention: Roderick Harris, Health Commissioner 5550 Venture Drive Parma, Ohio 44130 TO THE CITY: City of Fairview Park Attention: Mayor Bill Schneider 20777 Lorain Rd Fairview Park, Ohio 44126 Page 3 of 7

And City of Fairview Park Attention: Director of Law 20777 Lorain Rd Fairview Park, Ohio 44126 5, EFFECT OF ELECTRONIC SIGNATURE By entering into this Agreement, the parties agree that this transaction may be conducted by electronic means, including, without limitation, that all documents requiring signatures by the parties may be executed by electronic means, and that the electronic signatures affixed by the authorized representatives of the parties shall have the same legal effect as if the signatures were manually affixed to a paper version of the documents. The parties also agree to be bound by the provisions of Chapter 1306 of the Ohio Revised Code as it pertains to electronic transactions. 6. APPLICABLE LAW AND VENUE Any and all matters of dispute between the Parties to this Agreement whether arising from the Agreement itself or arising from alleged extra contractual facts prior to, during, or subsequent to the Agreement, including without limitation, fraud, misrepresentation, negligence, or any other alleged tort or violation of the Agreement, will be governed by, construed, and enforced in accordance with the Laws of the State of Ohio, without regard to the conflict of laws or the legal theory upon which such matter is asserted. 7. SEVERABILITY. If any provision hereof shall be determined to be invalid or unenforceable, such determination shall not affect the validity of the other provisions of this Agreement. Moreover, any provisions that should survive the expiration or termination will survive the expiration or termination of this Agreement. 8. AMENDMENT This Agreement shall not be modified except by the express written consent by both parties hereto. 9. WAIVER. Waiver by either party or the failure by either party to claim a breach of any provision of this Agreement shall not be deemed to constitute a waiver or estoppel with respect to any subsequent breach of any provision hereof. 10. FORCE MAJEURE. Neither party shall be liable for any delay or failure to perform any duty or obligation it may have pursuant to this Agreement where such delay or failure has been occasioned by any act of God, fire, strike, inevitable accident, war or any cause outside the party's reasonable control. 11. COUNTERPARTS This Agreement may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one Agreement binding on all parties hereto, notwithstanding that all the parties shall not have signed the same counterpart. Page 4 of 7

5. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement of the parties with respect to its subject matter, and supersedes all prior and contemporaneous agreements, representations or understandings, whether written or oral, as to the same. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized representative to be effective as of the Effective Date as specified in Section 1 of this Agreement. FOR THE BOARD: Mayor David Smith President District Advisory Council Date: FOR THE CITY: Mayor Bill Schneider Date: Approved as to form. Cuyahoga County Board of Health Office of General Counsel By: Date: Approved as to form. By: Director of Law Date: Page 5 of 7

EXHIBIT A SCOPE OF WORK The General Health District of Cuyahoga County, Ohio, hereby agrees to provide health services for the City of Fairview Park for the calendar years 2026 and 2027 as set forth below (“Services”). e The Board shall have full authority to be and act as the public health authority for the City. * The Services described in the schedule listed below in this Exhibit will be provided by the District Board of Health of Cuyahoga County (“Board”) to the City. e The Services will include all necessary medical, nursing, sanitary, laboratory and such other health services as are required by the Statutes of the State of Ohio. ¢ Air pollution enforcement services, as described in Chapter 3704 of the Ohio Revised Code (“ORC”), will be conducted through the designated agent, the Cleveland Division of Air Pollution Control, not by the Board. This authorization is contingent upon renewal of the Agreement between the Ohio EPA and the City of Cleveland and satisfactory performance of the Agreement terms and conditions regarding air pollution control in Cuyahoga County. The Board of Health reserves the right to alter, modify or amend this Agreement provision with notice to the City. e The following specific services shall be a part of the Services provided under this Agreement: List of Functions, Programs and Services Animal Control and Shelter: Rabies Surveillance — Animal bite follow up Environmental Health - State Programs: Food Service Operation Licensing/ Inspection/Education Retail Food Establishment Licensing & Inspection. School Facilities Inspection Smoke Free Workplace Enforcement Public Swimming Pool & Spa Licensing & Inspection Tattoo & Body Piercing Enforcement Temporary Park Camp Licensing/Inspection/Enforcement Clean Indoor Air Regulation - complaint based response Home Day Care Inspections - USDA Inspections Only/Fee for Service Nuisance & Vector Control Solid Waste Enforcement Page 6 of 7

Development of Local Emergency Response Plan - participation Community Outreach and Education Northeast Ohio Regional Public Health Partnership - participation Epidemiology, Surveillance, Investigation Services: Reportable Infectious Disease investigation and follow-up (excluding HIV/AIDS; STD; TB) Disease Outbreak Management Regional Infection Control Committee — participation NEO Regional. Epidemiology Response Team — participation Health Promotion: (As Appropriate) Immunization Program: Childhood and Adult Vaccine Administration Services - Fee for Service. Most insurance accepted, by appointment. Charges may be waived for inability to pay. Seasonal Influenza vaccine clinics - Fee for Service, most insurance accepted. Immunize Ohio- participation Jail Inmate Health Services: Jail Inspection - provided once annually Lead Poisoning Prevention: Pediatric blood lead testing - Fee for Service. Charges may be waived for inability to pay Case management Environmental Assessment - Limited fee for service Community Education and Outreach Greater Cleveland Healthy Homes Advisory Council Occupational Health: Immunizations and Tuberculosis screenings - Fee for Service Bureau for Children with Medical Handicaps (BCMH) Public Health Nursing Services Administrative Services: Administration Grant Writing & Management Budget Records Management Accounts Payable, Accounts Receivable Data Entry & Program Management Reports - Financial & Statistical oe! oF Soo oO 6} © & wg Ba 2 eg pole = 8 mi & Chee a 5 A b ~~ ~ =] a o ° tony a ~ o = > = =I oy o a = ba 9 ° oa Le 3 Ss 3 nh S * le] s S| oe s ef 4] > = my ° 7 = ° = Co ol -> = Le) eo) ) = =I at = = o THE BOARD RESERVES THE RIGHT TO AMEND THIS EXHIBIT AT ANYTIME. Page 7 of 7

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider RE: Cuyahoga County Board of Health Contract for 2026 and 2027 DATE: September 15, 2025 The Administration of the City of Fairview Park requests passage of the following Ordinance to be passed after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE CUYAHOGA COUNTY BOARD OF HEALTH FOR HEALTH SERVICES FOR THE YEARS 2026 AND 2027 Chapter 3709 of the Ohio Revised Code mandates that all Ohio municipalities must provide health services either through a city health district or by a valid contract with the county health district. The City of Fairview Park has contracted for health services with Cuyahoga County Board of Health in the past and would like to continue contracting with the Cuyahoga County Board of Health for such services for calendar years 2026 and 2027. The contract for 2026 and 2027 is attached to the legislation as Exhibit A. Cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council

Resolution 25-16 | Page 1 CITY OF FAIRVIEW PARK RESOLUTION NO.: 25-16 REQUESTED BY: LAURA BRONDOS, SENIOR LIFE DIRECTOR SPONSORED BY: COUNCILWOMAN KING CO-SPONSORED BY: COUNCILMAN MINEK A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE WESTERN RESERVE AREA AGENCY ON AGING TO ACCEPT GRANT FUNDS FROM SAID AGENCY FOR THE CITY'S PROGRAMS UNDER THE TITLE III OF THE OLDER AMERICANS ACT OF 1965 (42 USC 35) WHICH PROVIDES FUNDING FOR TRANSPORTATION, NUTRITION AND SUPPORT SERVICES AND PARTIAL FUNDING FOR SUPPLEMENTAL PROGRAMS THEREUNDER FOR THE YEARS 2026 AND 2027 AND DECLARING AN EMERGENCY WHEREAS, the Western Reserve Area Agency on Aging administers a program of grants from the Federal Government under Title III of the 1965 Older Americans Act (42 USC 35) whereby the City may obtain funds to provide programs for persons 60 years of age or older. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND ST ATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to enter into a contract with the Western Reserve Area Agency on Aging which contract will provide partial funding in an amount not to exceed eighteen thousand four hundred fifty-nine dollars ($18,459.00), with said funds to be deposited into the Special Hold Fund (611) for the City's Programs under Title III of the 1965 Older Americans Act (42 USC 35) to include transportation, nutrition and suppo1t services for the years 2026 and 2027. SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 3. That this Resolution is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety and welfare and to timely meet the filing deadline for signing the contract and receiving funds, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law.

Resolution 25-16 | Page 2 PASSED: 1st reading: 09.15.25 APPROVED: 2nd reading: 3rd reading: ______________________________________ William F. Minek, Council President Pro Tem ______________________________________ Bill Schneider, Mayor ______________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Senior Life Director Laura Brondos RE: 2026-2027 Western Reserve Area Agency on Aging Grant DATE: September 15, 2025 The Administration of the City of Fairview Park requests passage of the following Resolution to be passed after three readings with emergency enactment: A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH THE WESTERN RESERVE AREA AGENCY ON AGING TO ACCEPT GRANT FUNDS FROM SAID AGENCY FOR THE CITY'S PROGRAMS UNDER THE TITLE III OF THE OLDER AMERICANS ACT OF 1965 (42 USC 35) WHICH PROVIDES FUNDING FOR TRANSPORTATION, NUTRITION AND SUPPORT SERVICES AND PARTIAL FUNDING FOR SUPPLEMENTAL PROGRAMS THEREUNDER FOR THE YEARS 2026 AND 2027 AND DECLARING AN EMERGENCY The Senior Life Department is requesting a continuation of their grant contract with the Western Reserve Area Agency on Aging (“WRAAA”) in the amount of eighteen thousand four hundred fifty-nine dollars ($18,459.00) for the years 2026 and 2027. The Senior Life Department has received grant award from the WRAAA for 25 years and these funds are used to provide nutrition services (3 meals a week) to any senior citizen aged 60 or older. This grant is made possible through WRAAA which contract will provide partial funding in an amount not to exceed eighteen thousand four hundred fifty-nine dollars ($18,459.00), with said funds to be deposited into the Special Hold Fund (611) for the City's Programs under Title III of the 1965 Older Americans Act (42 USC 35) to include nutrition and support services for the years 2026 and 2027. Cc: Mayor Bill Schneider A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager

Ordinance 25-47 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-47 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR / HR MANAGER REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN WERING AN ORDINANCE REPEALING SECTIONS 143.03 143.05, 143.06, 143.07,143.08, 143.09, 143.11, 143.12, 143.13, 143.15, 143.28, 143.30, 143.31, 143.32, 143.33, 143.34, 143.35, 143.36, 143.37, 143.38, 143.39, OF CHAPTER 143 ENTITLED EMPLOYMENT PROVISIONS, REPEALING ORDINANCE 19-42 AND UPDATING AND RENUMBERING EXISTING PROVISIONS OF SECTIONS IN CHAPTER 143, AND DECLARING AN EMERGENCY WHEREAS, the City’s employment provisions covering employees not members of collective bargaining units, and items silent in the contracts have not been updated since 1991; and WHEREAS, many of the ordinances were prescriptive in nature and better served as policy and procedure versus law allowing for flexibility to make changes over time as employment needs change; and WHEREAS, updated leave ordinances are designed to attract and retain qualified employees, and to allow the city to be aligned with surrounding municipalities’ employment provision. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That Sections 143.03 143.05, 143.06, 143.07,143.08, 143.09, 143.11, 143.12, 143.13, 143.15, 143.28, 143.30, 143.31, 143.32, 143.33, 143.34, 143.35, 143.36, 143.37, 143.38, 143.39 of Chapter 143: Employment Provisions as previously adopted are hereby repealed, as well as Ordinance 19-42 (Sick Leave Donation). SECTION 2. That existing Sections 143.01, 143.02, 143.04, 143.10, 143.14, 143.16, 143.17, 143.18, 143.19, 143.20, 143.21, 143.22, 143.23, 143.24, 143.25, 143.26, 143.27, and 143.29 have been updated as show in “Exhibit A”. SECTION 3. That Chapter 143 entitled “Employment Provisions” shall now consist of the following updated provisions: 143.01 DEFINITIONS 143.02 EMPLOYEES COVERED 143.03 EMPLOYEE CLASSIFICATION PLAN 143.04 DEVELOPMENT AND MAINTENANCE OF COMPENSATION RANGES 143.05 PART-TIME EMPLOYEES 143.06 HOURS OF WORK 143.07 OVERTIME DEFINED 143.08 LONGEVITY PREMIUM

Ordinance 25-47 | Page 2 143.09 UNIFORM ALLOWANCE 143.10 TRAVEL EXPENSES AND MILEAGE ALLOWANCE 143.11 HOSPITALIZATION COVERAGE 143.12 SICK LEAVE 143.13 VACATON LEAVE 143.14 HOLIDAY LEAVE 143.15 FUNERAL LEAVE 143.16 MILITARY LEAVE 143.17 JURY LEAVE 143.18 UNAUTHORIZED LEAVE SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety, and welfare and for the further reason that it is necessary to expedite this ordinance for the efficient operation of the City of Fairview Park; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 09.15.25 3rd reading: _____________________________________ William F. Minek, Council President Pro Tem ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

CHAPTER 143 EMPLOYMENT PROVISIONS 143.01 DEFINITIONS. For purposes of this chapter: (a) "Director" is defined as the Director of the Administrative Department to which an employee is assigned, or the Mayor with respect to an employee assigned to the administrative control of the Mayor and members of boards and commissions, or the President of Council with respect to an employee of Council, including the Clerk of Council. (b) "Position" is defined as a group of currently assigned duties and responsibilities whether occupied or vacant requiring the full or part-time employment of one person. (c) "Class" is defined as a group of positions (or one position) that: (1) Has similar duties or responsibilities; (2) Requires like qualifications; and (3) Can be equitably compensated in the same salary range. (d) "Class title" is defined as the official designation or name of the class as stated in the class specification. It shall be used on personnel records and actions. Working or office titles may be used for purposes of internal administration. (e) "Employee" is defined as any incumbent of a position. (f) "Regular full-time" employee is defined as an employee who is employed on a regular and continuing basis and for whom there is a reasonable expectancy that such employment will continue in excess of six (6) months and excluding overtime is in employment two thousand eighty (2080) or more hours per calendar year or an average of forty (40) or more hours a week. The phrase "regular full-time" employee does not include elected officials, members of any board or commission, the Director of Law, attorneys in the Department of Law, and any person providing services pursuant to contract, except as otherwise provided in this chapter. (g) "Regular part-time" employee is defined as an employee who is employed on a regular and continuing basis and for whom there is a reasonable expectancy that such employment will continue in excess of six (6) months and excluding overtime is in employment less than two thousand eighty (2080) hours per calendar year and averages less than forty (40) hours per week. (h) "Temporary full-time" employee is defined as an employee who is employed on a regular and continuous basis and for whom there is no reasonable expectancy of regular and continuous employment with the City for a period in excess of six (6) months and who averages forty (40) or more hours per week excluding overtime. (i) "Temporary part-time" employee is defined as an employee for whom there is no reasonable expectancy of regular and continuous employment with the City for a period in excess of six (6) Ordinance 25-47 | Exhibit A | Page 1 of 12

months and excluding overtime is in employment less than two thousand eighty (2080) hours per calendar year and averages less than forty (40) hours per week. (j) "Active employment" is defined as the actual doing of the work which is a part of the employee's position description and shall include the time periods which the employee is on paid vacation leave, holiday leave, jury service and leave for training. Active employment shall not include any time period during which an employee is on sick leave, military leave, leave without pay, authorized leave, receiving disability pay or under suspension. (k) "Salary" is defined as the rate of compensation per year. (l) "Hourly" is defined as the rate of compensation per hour. (m) "Regular workday" is defined as the number of hours in an employee's workday as established pursuant to this chapter. (n) "Regular work week" is defined as the number of hours in an employee's work week as established pursuant to this chapter. (o) "Overtime" is defined as work in addition to the established schedule of hours of work in the regular work day or regular work week. (p) "Retirement" is defined as disability or service retirement under any State or Municipal retirement system in this State. 143.02 EMPLOYEES COVERED. The provisions of this chapter shall be applicable to all non-elected employees of the City, and who are regular full-time, regular part-time, temporary full-time or temporary part-time employees of the City as defined in Section 143.01. For employees who are members of collective bargaining agreements executed by the City, the terms of the agreement shall supersede this chapter, where applicable. 143.03 OBJECTIVES. - repealed 143.04 COMPENSATION OF CLASSIFICATION PLAN EMPLOYEE CLASSIFICATION PLAN. The employee classification plan shall include the classification schedule and a complete inventory of all positions, and accurate descriptions and specifications for each class of employment not included within collective bargaining agreements. 143.05 CLASS SPECIFICATIONS. – repealed 143.06 USE OF THE PLAN. – repealed 143.07 MAINTENANCE OF THE PLAN. – repealed Ordinance 25-__ | Exhibit A | Page 2 of 12

143.08 AMENDMENTS TO POSITION CLASSIFICATION PLAN. – repealed 143.09 ALLOCATION APPEALS. – repealed 143.10 DEVELOPMENT AND MAINTENANCE OF COMPENSATION RANGES. The compensation range for each position and creation of or adjustment to position titles not covered by collective bargaining shall be approved by City Council. The Administration shall make comparative studies of factors affecting the level of salary ranges as often as necessary and shall submit his/her recommendations to Council for its action. Approval of appointments above the minimum rate shall be based upon qualifications of the appointee or inability to employ eligible candidates at the minimum rate. Salary adjustments within an established range shall not be automatic but shall be dependent upon formal recommendation of the director of the employing administrative department to the Mayor, or in the case of an employee of Council, the Council President. 143.11 APPOINTMENT RATE. – repealed 143.12 WITHIN-RANGE INCREASE. – repealed 143.13 PAY RATES AND TRANSFER, PROMOTION OR DEMOTION. – repealed 143.14 PART-TIME EMPLOYEES. Part-time employees may be paid on an hourly or salary basis as determined by the director of the department in which the employee is hired. The hourly rate of a part-time employee shall be determined by dividing the regular number of work week hours for full-time employees in the appropriate classification into the weekly equivalent for the annual salary of such full-time position, or within the range for part-time employees listed on the annual salary ordinance. 143.15 PERMITTING OVERRUN OR UNDERRUN ON SALARIES AS REQUIRED FOR COMPUTER PAYROLL METHODS; DEDUCTIONS FROM PAY. – repealed 143.16 HOURS OF WORK. Other than the Clerk of Council whose schedule is established by the Council or its Presiding Officer, the regularly-assigned work week and the regularly assigned work-day for all employees of the City who are not members of a collective bargaining unit shall be established by the directors of the various departments and approved by the Mayor. 143.17 OVERTIME DEFINED OVERTIME PREMIUMS. (a) Any work in excess of the regular work week and the regular workday shall be compensated at the overtime premium as set forth herein. For the purpose of calculating overtime, all leave with pay granted elsewhere in this chapter, with the exception of sick leave and jury leave, shall be included as work actually physically performed. Ordinance 25-__ | Exhibit A | Page 3 of 12

b) Full-Time Hourly Employees. (1) Full-time hourly, non-Fair Labor Standards Act exempt, employees shall be compensated at the rate of time and one-half the regular rate of pay for work performed in excess of eight hours per day, and forty hours per week, and for work performed on Saturday, Sunday or any holiday as defined in Section 143.24. In the event such an employee is required to work any seven consecutive days, he or she shall be compensated at the rate of double the regular rate of pay for the seventh day. The employee will have the option to have the overtime paid in a cash payout or via compensable time. (2) Overtime paid for labor performed on a compensated holiday shall be in addition to the regular time compensation for such holiday, but holiday hours so compensated shall not again be used in any other overtime computations. When two or more types of overtime are applicable for the same hours of work, only one will be paid. In no case will overtime be duplicated or pyramided. No credit will be allowed or premium payment made for overtime labor unless it is rendered pursuant to prior order or approval by the department head or other supervisory employee customarily authorized to direct the employee rendering it, or pursuant to a regularly established or published department rule or schedule. (3) At no time shall any full-time hourly non-Fair Labor Standards Act exempt employee accrue more than one hundred twenty (120) hours of compensable time, and will receive a lump sum cash payout for any hours accumulated in excess of one hundred twenty hours (120). (4) No more than one hundred twenty (120) hours of accrued compensable time shall be converted to cash upon termination of employment. (5) Hours earned or taken of compensable time will be tracked on timesheets submitted to the Finance Department with biweekly payroll. (c) Annual Salaried Employees. (1) All annual salaried employees who are exempt from the Fair Labor Standards Act shall be entitled to compensable time off, at a rate of one hour off for each hour worked in excess of eight hours per day and forty hours per week, and for work performed on Saturday, Sunday and any holiday as defined in Section 143.24. (2) At no time shall any annual salaried employee accrue more than one hundred twenty (120) hours of compensable time, and will receive a lump sum cash payout for any hours accumulated in excess of one hundred twenty hours (120). (3) No more than one hundred twenty (120) hours of accrued compensable time shall be converted to cash upon termination of employment. Ordinance 25-__ | Exhibit A | Page 4 of 12

143.18 LONGEVITY PREMIUM. (a) All non-elected full-time employees shall receive an additional compensation for the length of full-time, continuous service with the City according to the following schedule: One hundred dollars ($100.00) for each year of consecutive full-time service with this City commencing on the employee’s fifth (5th) anniversary date of such service with the City. At that time the employee will become entitled to a sum of five hundred dollars ($500.00), which will be paid in a lump sum in the first pay period of December of that year. Employees with more than five (5) years of consecutive full-time service with the City shall be entitled to one hundred dollars ($100.00) per year of service up to a maximum of twenty-five hundred dollars ($2,500). Longevity will continue to be awarded on the employee’s successive anniversary dates of consecutive full-time service to the City according to the procedure hereinbefore provided. (b) All sums payable to any employee by virtue of this section shall be prorated in the year of separation to the date of such separation. (c) Elected officials, attorneys in the Department of Law, the City Engineer, members of any board or commission, any person providing services pursuant to contract and seasonal employees shall not be eligible for longevity compensation hereunder. (d) No individual employed by the City in more than one capacity shall be entitled to the benefits of this section other than the primary Department of such employee. (e) Except as provided in subsection (b) and subsection (f), termination of employment, for any reason, either voluntary or involuntary, shall terminate all rights and accrued benefits and eligibility under this section. Any employee who retires and is re-hired full-time by another Department of the City shall accrue benefits hereunder as if the employee were a new employee and prior service with the City shall not be counted. (f) In the event an employee leaves the employment of the City under the disability provisions of a pension program or dies while still on the active payroll of such department, then the longevity benefits payable under this section shall be prorated for such a period of time. Such prorated longevity benefits shall be payable in a lump sum within thirty (30) days after disability commences or death of such employee and shall be paid to such member or surviving wife or husband, dependent children or heirs designated in the estate of the employee, in the order hereinbefore named. 143.19 UNIFORM ALLOWANCE. Ordinance 25-__ | Exhibit A | Page 5 of 12

(a) For those employees required to wear special uniforms in carrying out their duties, the City will pay an annual allowance, as and for a uniform purchase, maintenance and repair allowance according to the following schedule: (1) To the Chief of the Fire Department, the same sum as paid to other employees of the Fire Department. (2) To the Chief of the Police Department, the same sum as paid to other employees of the Police Department. (b) The aforesaid allowances shall be paid on a semi-annual basis. Any uniform required to be worn by any of the aforementioned employees, or any portion thereof, which may be damaged or destroyed in the line of duty, ordinary wear and tear excepted, shall be replaced by the City. (c) The aforesaid mentioned uniform allowances shall be prorated to the date of resignation or retirement of such employee. If such uniform allowance account is overdrawn, the overdrawn amount shall be prorated and deducted from the final salary payment of such employee. If an employee is due a uniform allowance payment at the time of termination of employment, the amount so due shall be paid on a prorated basis based upon the applicable annual allowance and shall be added to the final payment. In departments with seasonal, part-time employees or full-time employees not members of a collective bargaining unit, the City will provide uniforms and equipment, not in the form of an allowance. 143.20 TRAVEL EXPENSES AND MILEAGE ALLOWANCE. (a) The travel expenses of any City official or employee attending meetings, conferences or conventions relating to municipal affairs outside the City or while engaged in any official business, including travel, lodging, meals, fees, tips and gratuities, and other business related expenses shall be paid by the City or such person shall be properly reimbursed for the expense so incurred if the travel is first authorized by the Mayor and the director of the department to which the employee is assigned or in the case of a member of Council by the President of Council and if the Director of Finance certifies that funds are appropriated and available for such purposes. (b) The maximum reimbursement for lodging, meals and incidentals shall be based on travel location rates determined by the most recent U.S. General Services Administration (GSA) per diem rates for Federal Employees. Taxes and gratuity are included in the meal totals. Gratuity given in the excess of the GSA amount shall be the responsibility of the employee and will not be reimbursed. No alcohol or personal items not related to city business will be permitted to be reimbursed while traveling on behalf of the City. (c) Mileage, tolls and parking using personal vehicles for conducting city business will be reimbursed. Mileage will be reimbursed at the current rate permitted by the Internal Revenue Service. Ordinance 25-__ | Exhibit A | Page 6 of 12

143.21 INSURANCE PREMIUM PAYMENTS. HOSPITALIZATION COVERAGE a) The City will provide hospitalization for full-time employees not covered by collective bargaining units that should mirror the negotiated coverages allowed. b) The Mayor is hereby authorized to enter into any contract necessary to carry out the terms of this subsection. c) The Director of Finance is hereby authorized to pay the premiums as the same become due for the service. 143.22 SICK LEAVE. All regular full-time employees of the City shall receive sick leave according to the following terms and conditions: (a) Sick leave may be utilized on account of illness or injury incapacitating the employee from work and for visits to a physician or dentist, or the birth / adoption of a child without loss of regular time pay, vacation, seniority or other rights or privileges. In addition, sick leave may be utilized to care for a spouse, parent or child on account of the spouse, parent's or child's illness. (b) All employees shall earn sick leave at the rate of four and six-tenths (4.6) hours per bi-weekly pay period during which the employee actually worked or was absent by reason of leave granted elsewhere in this chapter with the exception of leave without pay. (c) Full-time employees not covered by a collective bargaining agreement may begin to accumulate sick leave pay upon the first day of hire. (d) Full-time employees not covered by a collective bargaining agreement may accumulate 26 weeks (1040 hours) of unused sick leave and they shall be allowed to convert thirty-three percent (33%) of such sick leave into a lump sum cash payment up to a maximum of 347 hours of pay upon retirement, resignation or death. (e) Full-time employees not covered by a collective bargaining agreement who have accumulated more than 26 weeks (1040 hours) of sick leave may convert on a three-to-one basis all days accumulated over 26 weeks (1040 hours) into a lump sum cash payment at the end of each calendar year. (f) For employees hired prior to January 1, 2026, they may elect to forgo sections (d) and (e) and elect to accumulate sick leave to an unlimited amount. Upon the retirement or death of any such employee who has ten years or more of continuous employment with the City and has applied for retirement benefits from a State of Ohio Public Employee Retirement System, such employee shall be entitled to receive a cash payment equal to the employee’s hourly rate of pay at the time of retirement multiplied by one-half the total number of accumulated but unused sick hours Ordinance 25-__ | Exhibit A | Page 7 of 12

earned by such employee, provided, however, that such resulting number of sick hours to be paid shall not exceed 1307 hours. (g) An employee from the State or any of its political subdivisions to the City shall be credited with the unused balance of accumulated sick leave up to the maximum permitted in this section provided proof of such sick leave credit is furnished in writing by the employee's former employer. (h) Employees who are discharged for cause forfeit all rights to payment under this subsection. (i) Sick leave may be used for retirement purposes, such as, for example, an early retirement. (j) The Administration is permitted to create a sick leave donation policy and procedure (Repeal Ordinance 19-42) (k) The President of Council with the approval of Council as to an employee of Council, including the Clerk of Council, and the Mayor as to a non-collective bargaining unit employee may grant a leave of absence on account of sickness or disability without pay once an employee has exhausted all leave banks. An employee on a leave of absence without pay shall not be entitled to earn credits toward sick time, vacation time and/or holidays. An employee on a leave of absence shall reimburse the City for all medical coverage premiums paid for by the City during the leave of absence period permitted. 143.23 VACATION LEAVE. (a) Full-time employees not covered by a collective bargaining agreement will begin accumulating vacation leave upon the first day of hire at the following rates: Years of Service Hours of Vacation Per Year Working Days Hours Per Pay (26 pays) Start to 4 years 80 10 3.077 5 to 9 years 120 15 4.615 10 years to 14 years 160 20 6.154 15 to 22 years 200 25 7.692 23 years + 240 30 9.231 (b) No employee may accumulate in excess of ten weeks (50 working days or 400 hours) of vacation time, excluding all vacation time earned in the year in which the accumulated vacation is taken. Employees will receive a lump sum cash payment for any accumulated vacation time over 50 working days (400 hours) at year end. Ordinance 25-__ | Exhibit A | Page 8 of 12

(c ) The Mayor may permit full-time employees not covered by a collective bargaining to have starting vacation leave amounts commensurate with levels of vacation earned with prior employers. New employees must provide a letter from their prior employer with dates of employment, vacation earned at the time of termination, and any vacation balance not cashed out at termination. This will help determine starting vacation balance, and the amount of vacation earned each pay period going forward. (d) The Director of each Department shall designate the time when each employee may take vacation leave. (e) Upon termination of employment, full-time employees not covered by a collective bargaining will receive a lump sum cash payout of the hours in the vacation bank upon the date of termination. (f) In the case of the death of a City employee, the unused vacation leave to the credit of any such employee, shall be paid in accordance with Ohio R.C. 2113.04, or to his or her estate. (g) In the event of 27th pay period, there will not be an accumulation of vacation time for that pay. (h) Any employee who transfers from part-time to full-time employment status, without interruption in employment with the City, shall have his/her part-time service, pro-rated to equivalent full-time service, included in the service time for purposes of accruing vacation time. 143.24 HOLIDAY LEAVE. (a) Each regular full-time employee who is not a member of a collective bargaining unit shall receive holiday pay at regular compensation on the following holidays: 1 New Years Day 2 Martin Luther King Day 3 Presidents Day 4 Memorial Day 5 Juneteenth 6 Independence Day 7 Labor Day 8 Thanksgiving Day 9 Day After Thanksgiving 10 Christmas Day 11 Personal Day 12 Personal Day 13 Personal Day 14 Personal Day Ordinance 25-__ | Exhibit A | Page 9 of 12

(b) Personal Days must be taken within the current calendar year and not carried over if not used, and unused Personal Days will be paid out upon termination during the current calendar year. (c) Should holiday leave granted herein occur on a Sunday, the following Monday shall be observed as the holiday. Should holiday leave granted herein occur on a Saturday, the preceding Friday shall be the holiday. (d) Should an employee be regularly scheduled for work on a day defined hereinbefore as holiday leave, such employee shall be entitled to take such holiday leave at another time as may be approved by the director of the employing department. (e) With the exception of Personal Days, the City Hall Administrative Offices will be closed on the ten (10) listed holidays. The Senior Center and the Gemini Recreation Center may elect to be open on any of those ten (10) days, and full-time employees not covered by a collective bargaining unit in those departments will be granted a Personal Day for any of the ten (10) holidays worked 143.25 FUNERAL LEAVE. (a) If death occurs among members of the employee's family, such employee shall be granted paid funeral leave in accordance with the following schedule: (1) Spouse, son, daughter, stepchild, mother, father, stepparent; Up to 10 workdays (2) Brother, sister, grandparent, grandparent-in-law, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in- law, daughter-in-law, son-in-law; Up to 5 workdays (3) Aunt, uncle, niece, nephew; or loco parentis 1 workday (b) If a death in the immediate family as hereinbefore occurs while the employee is on duty, the employee shall be excused for the remainder of the workday, and such time shall not be charged to leave of any kind. 143.26 MILITARY LEAVE. (a) All full-time, permanent, hourly employees and all annual, salaried employees shall be granted leaves of absence from their respective positions without loss of pay for the time they are performing service in the uniformed services, for periods of up to one month, for each year in which they are performing service in the uniformed services. (b) Any full-time, permanent, hourly employee or annual, salaried employee who is entitled to the leave provided under subsection (a) of this section, and who is called or ordered to the uniformed services for longer than a month, for each federal fiscal year in which the employee performed service in the uniformed services, because of an executive order issued by the president of the United States, because of an act of congress, or because of an order to perform duty issued by the governor pursuant to section 5919.29 of the Revised Code is entitled, during Ordinance 25-__ | Exhibit A | Page 10 of 12

the period designated in the order or act, to a leave of absence and to be paid, during each biweekly pay period of that leave of absence, the difference between the employee's gross biweekly wage or salary as an employee and the sum of the employee's gross uniformed pay and allowances received in that pay period. (c) No employee shall receive payments under subsection (b) hereof, if the sum of the employee's gross uniformed pay and allowances received in a pay period exceed the employee's gross wage or salary for that period or if the employee is receiving pay under subsection (a) hereof. (d) Each employee who is entitled to leave provided under subsection (b) hereof shall submit to the employee's appointing authority the published order authorizing the call or order to the uniformed services or a written statement from the appropriate military commander authorizing that service, prior to being credited with that leave. (e) The City shall maintain or reactivate all medical, dental and prescription benefits of an employee who is entitled to leave provided under subsection (b) hereof at the request of the employee, the employee's spouse or the employee's dependent. The employee, spouse or dependent and the City shall continue to be liable for payment of the cost of said benefits as if the employee were not on a leave of absence. 143.27 JURY LEAVE. (a) All City employees shall receive their regular wages for time lost from their work with the City while serving as a member of a Municipal, Common Pleas or Federal Court jury panel, without deduction for any amount as they may receive from the court for such service. (b) No time spent in such service shall be counted or used for purposes of determining eligibility for overtime pay or compensatory time off. 143.28 PERSONAL LEAVE OF ABSENCE.- repealed 143.29 UNAUTHORIZED LEAVE. Employees absent from work without authorization shall be considered unauthorized leave. An unauthorized leave for a period of three (3) or more assigned working days shall be considered as an automatic resignation from service with the City. 143.30 PAYMENT UPON SEPARATION.- repealed 143.31 TRAINING. - repealed 143.32 PHYSICAL EXAMINATION. - repealed 143.33 TRANSFER OF BENEFITS. - repealed Ordinance 25-__ | Exhibit A | Page 11 of 12

143.34 SURETY BONDS. - repealed 143.35 BI-WEEKLY COMPENSATION PAYMENT. - repealed 143.36 VOLUNTARY DEFERRED COMPENSATION PLAN. - repealed 143.37 INCENTIVE COMPENSATION. – repealed 143.38 PICK-UP OF EMPLOYEE CONTRIBUTIONS TO PERS BY SALARIED EMPLOYEES AND ADMINISTRATORS. - repealed 143.39 PICK-UP OF EMPLOYEE CONTRIBUTIONS TO PERS AND PFDPF BY SERVICE EMPLOYEES, POLICEMEN AND FIREMEN. - repealed Ordinance 25-__ | Exhibit A | Page 12 of 12

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Jennifer Pae, Finance Director / HR Manager RE: Updates and Revision of Section 143: Employment Provisions DATE: September 2, 2025 The Administration of the City of Fairview Park requests the passage of the following Ordinance with three readings with emergency enactment: AN ORDINANCE REPEALING SECTIONS 143.03 143.05, 143.06, 143.07,143.08, 143.09, 143.11, 143.12, 143.13, 143.15, 143.28, 143.30, 143.31, 143.32, 143.33, 143.34, 143.35, 143.36, 143.37, 143.38, 143.39, OF CHAPTER 143 ENTITLED EMPLOYMENT PROVISIONS, REPEALING ORDINANCE 19-42 AND UPDATING AND RENUMBERING EXISTING PROVISIONS OF SECTION 143, AND DECLARING AN EMERGENCY The majority of the codified ordinances that cover city employment provisions have not been updated since 1991. These ordinances are the provisions for employees not members of collective bargaining units, or for employment issues not addressed in the contracts. Updates to this section will assist with the creation of an updated employee manual, as well as creating a starting point for the upcoming labor union negotiations. Upon review of Section 143, there are many items that are being asked to be repealed since they are more policy in nature than in ordinance form which are law. This section was compared with several other Cleveland-area municipalities’ codified ordinances pertaining to employment provisions, and the majority do not have this level of ordinances that would function better as policy. And many sections that remain are being updated to modernize the City’s leave ordinances which will help to attract and retain employees especially: • Holidays • Vacation • Sick It is recommended that the City should have set holidays, rather than “floating” holidays.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org The current vacation provisions make it difficult to attract new employees, and it causes confusion for when employees leave service with the City. Rather than waiting a year to begin to be able to take two weeks’ vacation, the updates allow full-time employees to begin earning vacation time upon hire at a rate commensurate with what they earned at a prior position. And when employees leave the City, there is no longer a confusing calculation of actual vacation time accrued for payouts. Finally, vacation should not be “use it or lose it” within a calendar year, and there are now caps on the amount an employee can earn. It is recommended that the City have sick leave caps and payouts, and that non-union full-time employees have the ability to earn comp time like employees in collective bargaining unit employees. The Administration looks forward to discussing the proposed changes in committee and thanks Council for their consideration of the much-needed updates to Section 143: Employment Provisions. cc: Mayor Bill Schneider A. Steven Dever, Director of Law Liz Westbrooks, Clerk of Council

Ordinance 25-48 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-48 ORIGINATED BY: MEGAN OTTER, ASSISTANT DEVELOPMENT DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING and COUNCILMAN MINEK AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE CITY HALL CAMPUS PROJECT PHASE 2 AND DECLARING AN EMERGENCY WHEREAS, Council passed Ordinance 25-15 on April 7, 2025 authorizing the Mayor to enter into an agreement with R.E. Warner to evaluate the existing City Hall Administration Building, Police and Fire Stations for the City of Fairview Park (“City”) and to develop a new design for the City Hall Administration Building, Police and Fire Stations (“City Hall Campus Project”) based on assessment and programming; and WHEREAS, R.E. Warner will be doing a comprehensive municipal campus improvement that will include a new service garage, City Hall Administration Building, Police and Fire Stations and site improvements to the parking lot; and WHEREAS, R.E. Warner has completed Phase 1 of the City Hall Campus Project which was the development and design, based on assessment and programming, to upgrade the City Hall Administration Building, Police and Fire Stations which include full redesigned layout, addition of a new vestibule for City Hall, and a new addition for the Police Department; and WHEREAS, the R.E. Warner proposal for Phase 2 of the City Hall Campus Project will provide design and drawings for the following disciplines: Survey, Landscape, Demolition, Architectural, Civil, Structural, HVAC, Plumbing, Fire Protection and Electrical (Exhibit A); and WHEREAS, Phase 2 of the City Hall Campus Project will prepare the City for construction. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor is hereby authorized to enter into an agreement with R.E. Warner at a cost of eight hundred thirty-nine thousand dollars ($839,000.00) which is to be paid from the Capital Projects Fund (Fund 811). SECTION 2. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

Ordinance 25-48 | Page 2 SECTION 3. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety and welfare; and for the further reason that R.E. Warner can get started on design and drawings for the City Hall Campus Project and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 09.15.25 3rd reading: _____________________________________ William F. Minek, Council President Pro Tem ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

REW Exhibit A RE. WARNER ENGINEERS | ARCHITECTS | SURVEYORS VIA--E-MAIL megan.otter@fairviewparkohio.gov August 27, 2025 Megan Otter City of Fairview Park 20777 Lorain Road Fairview Park, OH 44126 Reference: City of Fairview Park (City of Fairview Park) Fairview Park City Hall Campus Updates Professional Services Proposal No. P33125-R2 Dear Ms. Otter: Thank you for the opportunity to submit our proposal for the Fairview Park City Hall Campus Updates. R.E. Warner is dedicated to your operational success. Our team members have decades of experience developing facilities and infrastructure that are home to the essential products and services of the modern world, and we understand the critical nature of our clients’ operations. With that in mind, we provide an extensive range of services across engineering, architecture and surveying, and we are committed to working alongside your team to achieve your objectives. The team members reserved for your project offer invaluable experience, knowledge, and dedication to quality and service. We pride ourselves on being easy to work with and have been repeatedly told that our friendly, responsive, and collaborative nature sets us apart. Based on previous work and communication with our design team. Our understanding of the scope of this project is detailed below. 25000 Country Club Blvd., Ste. 340, North Olmsted, Ohio 44070 | P: 440.835.9400 | F: 440.835.9474 | rewarner.com

= | RE WARNER PROJECT OVERVIEW The City of Fairview Park is moving forward with a comprehensive municipal campus improvement project. This includes the construction of a new service garage to support city service operations and maintenance. A full interior renovation of the existing City Hall, featuring a redesigned layout and the addition of a new vestibule. Additionally, a new addition will integrate the Police functions, the overall project will enhance operational efficiency and public safety services SCOPE OF WORK To fulfill the scope of services for this project R.E. Warner will provide design and drawings for the following disciplines: Survey Landscape Demolition Architectural Civil Structural HVAC Plumbing penr naw WY Fire Protection 10. Electrical In addition to the design services, R.E. Warner will provide project management for the design team and attend meetings as noted below. Survey Scope: 1. Boundary retracement survey of Cuyahoga County Parcels #322-02-013, #322-03-001, and #322- 03-002. a. Location of found property pins or witness monuments as applicable. b. Set pins in corners where necessary. Boundary survey drawing including bearings & distances of the parcel boundary and monuments called out, with a tie-in line commencing from a centerline public right of way monument. Landscape Scope: 1. Provide an overall site masterplan with concept alternatives. 2. Landscape and hardscape design for the city hall addition, renovation, and service garage. 3. Schematic Design: Initial concepts, lighting, planting ideas. 4 Design Development: Detailed plans, grading, irrigation, materials. pr pit iit iit ticipate tnncinnetesnemeesanenimanetnietinentdtinsian Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 2 of 16 | P33125_R2.docx

EW |= RE WARNER Construction Documentation: Technical drawings and specifications. Bidding Support: Pre-bid meeting, RFI responses, bid evaluations. Construction Observation: Site visits, submittal reviews, field sketches. Grading and drainage for pedestrian and planting areas. po onan Pavements for pedestrians, bikes, and vehicles. 10. Landscape walls, steps, railings. 11. Fences, trellises, shade structures, decks, seating. 12. Site furnishings (benches, tables, trash bins, bike racks, fountains). 13. Site lighting fixture selection. 14. Planting and soil management. 15. Irrigation systems (if requested). 16. Assistance with submittals to building departments. 17. One round of revisions per agency comment. Demolition Scope: 1. Provide the following drawings to show demolition of existing structures and utilities: a. City hall Interior Demolition plans (architectural, mechanical, electrical, and plumbing). b. Demolition of any site structures, including buildings, pavements, site elements and equipment. Architectural Scope: 1. Provide the following drawings for AHJ plan review, reviews, bidding and permit and construction: a. Project title sheet. b. Code compliance, life safety and egress. 2. Provide design, plans, sections, details and schedules for AHJ plan review, reviews, bidding and permit and construction, for all new facilities/renovations. 3. Work with mechanical and electrical disciplines during the creation of an energy code compliance check. 4. Incorporate city of Fairview Park’s standards into building materials and finishes if available. Provide materials boards and interior/exterior renderings. We have included a total of 1 material board and 1 rendering in this proposal for an anticipated architectural review board. (Garage and Addition only) Civil Scope: 1. Provide design, plans, sections, and details for AHJ plan review and construction associated with the following: a. Demolition of existing roadways (drives, islands, and aprons), structures, buildings, fences, or appurtenances in the way of the construction. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 3 of 16 | P33125_R2.docx

m WAG | RE WARNER =WV b. Proposed building pads, roadways, parking, structures, fences, and signage. c. Underground utility relocation and design. d. Erosion and sediment control. e. Grading and drainage design within the site limits. 2. Conduct interviews with the City of Fairview Park to understand the site operations and required pedestrian and traffic flows. 3. Provide a proposed site layout identifying where the improvements can be located based on the information obtained from the zoning and code review, site surveys and City of Fairview Park interviews. 4. Investigate stormwater management requirements with local authorities having jurisdiction. Structural Scope: (Service Garage & City Hall Addition) 1. Provide design, plans, sections, details, and elevations for AHJ plan review, reviews, bidding and permit and construction of the following structures: a. Service Garage: i. Building foundations and slab on grade for a metal building system. ii. Trench drains and pits. iii. Framing and stairs for an interior mezzanine. b. New City Hall Vestibule i. Provide foundations and roofing design. ii. Complete wind and snow load calculations 2. Develop a statement of Special Inspections. Structural Scope: (City Hall Renovation) 1. Provide design, plans, sections, details, and elevations for AHJ plan review and construction of the following structures: a. New mezzanine and stairs at fire department apparatus bay. i. The mezzanine will tie into existing columns. b. Third-floor reframing j. Convert sloped concrete slab into flat usable floor. ii. Floor will be light gauge metal framing or wood joists with plywood. iii. Fire blocking may be required in the floor cavity. c. Front vestibule addition i. Small (approx. 22 ft x 31 ft) glass storefront addition with flat roof. ii. Wall footings for perimeter walls. iii. Structural steel or light-gage framing for curtain wall. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 4 of 16 | P33125_R2.docx

=\Vf | RE WARNER 2. Evaluate the existing structure for interior renovation. a. Evaluate existing roof for added MEP loads. b. Evaluate existing floors for relocated interior walls. c. Evaluate which walls are load bearing and must remain. 3. Provide structural repair details per prior assessments for the following: a. Roof & envelope repairs i. Roof decking replacement in-kind with plywood. (Roof framing is assumed to be adequate.) ii. Roof patch for cupola removal. iii. Carport roof deck replacement. iv. Cleaning and repainting of existing steel carport frames. v. Low-slope elevator roof deck replacement b. Masonry lintel replacement i. Repointing of deteriorated mortar joints at exterior and interior masonry walls. ii. Replacement of spalled or cracked block units. iii. Replace deteriorated steel lintels supporting masonry veneer, particularly above west basement garage door. iv. Masonry walls are assumed to be otherwise stable and do not require wholesale replacement. c. Basement wall repairs i. Addressing water infiltration at Northeast basement storage room (wall deterioration, corroded beam end) and east corridor wall near kitchen (significant water entry). ii. Patching spalled concrete wall surfaces. ii. Cleaning and recoating corroded steel beam ends embedded in walls. Vv. Replacing interior steel lintel. v. Waterproofing the interior side of the basement wall. (Exterior excavation may be recommended.) vi. Wallis assumed to be structurally sound. d. Trench drain & floor repairs j. Replacement of trench drain in Fire Department garage with corrected slope and elevation. ii. Replacement of surrounding slab sections. iii. Assumes existing subgrades are suitable for re-pour; no foundation work anticipated. e. Basement concrete & steel repairs i. Repair of spalled/deteriorated concrete walls and ceilings in basement areas. ii. Patching at exposed reinforcing steel. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 5 of 16 | P33125_R2.docx

3=W | RE. WARNER iii. Recoating of corroded steel framing and embedded elements in basement. 4. Develop a statement of Special Inspections. HVAC Scope: 1. Provide design drawings including plans, sections, notes, schedules, diagrams and details for AHJ plan review and construction of the following systems: Space heating and cooling systems. b. Ventilation systems including the dedicated outside air systems, general exhaust and dedicated exhaust systems. c. Condenser water systems. d. Heating hot water systems. 2. Prepare control diagrams and sequence of operations. Prepare construction specifications. 4. Work with architectural and electrical disciplines during the creation of an energy code compliance check. Plumbing Scope: 1. Provide design, plans, sections, details and specifications for AHJ plan review for demolition and new construction of the following plumbing systems: a. Natural gas. b. Domestic water. c. Sanitary Sewer. d. Compressed air. Oil waste. @ f. Storm Sewer. g. Fluid conveyance in service garage basis of design. Fire Protection Scope: 1. R.E. Warner to provide performance specification for fire suppression system for the service garage and additions for contractor and vendor coordination. 2. Forthe renovation, it shall be the responsibility of the contractor and respective vendor to modify existing system (if any) and reconfigure to the new layout provided by R.E. Warner. Electrical Scope: 1. Provide design, plans, sections, and details for AHJ plan review and construction of the following electrical systems: a. Interior lighting. ae it niente neater anette tee Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 6 of 16 | P33125_R2.docx

=\Wf | RE WARNER b. Exterior/site lighting in the vicinity of the building. c. Facility power inclusive of convenience and weld outlets. d. Emergency lighting including exit signs. e. Building grounding grid. f. Communication systems showing physical locations of data outlets. 2. Work with mechanical discipline during the creation of an energy code compliance check. Opinion of Probable Cost Scope: 1. 2. Develop the following items: a. Cost and construction schedule to the accuracy feasible early in the project. b. Cost and construction schedule based on final construction documents. Provide a high-level cost estimate to the accuracy feasible early in the project. General Scope: 1. Attend the following meetings: Du pw Project kickoff meeting at City of Fairview Park. b. Bi-weekly design review meetings with the City of Fairview Park. This proposal assumes that design meetings will occur for roughly 6 months. This proposal also includes specialty design review meetings for security, access control, technology etc. c. Contractor pre-bid meeting. Provide the following onsite construction support: a. Construction site visits during construction. b. Complete construction walkthrough and create punch list. Review RFI’s during the bidding period. Review RFI’s and submittals during construction. Provide as-recorded drawings based on contractor red-line markups. Perform review of clash detection and coordination with engineering teams. Project Management Scope: > wn on a Provide a single point of contact for project communication with City of Fairview Park. Organize and lead design project meetings. Provide design meeting minutes for meetings. Create and maintain an action items list to track information transfer between City of Fairview Park and R.E. Warner. Manage project design schedule. Manage design budgets. Track design changes and coordinate approval from City of Fairview Park prior to implementation. Verify deliverables are consistent with project contract. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 7 of 16 | P33125_R2.docx

=\Vf | RE WARNER 9. Prepare permit submittals for City of Fairview Park to submit to the agency having jurisdiction for each individual bid package. 10. Submit documents as required by authority having jurisdiction for planning, architectural review board, zoning, plan review and building permit procurement. DELIVERABLES 1. Prepare digital copies of civil, landscape, structural, architectural, mechanical, electrical, and plumbing drawings for review, bid, and construction issues. Prepare digital copies of construction specifications. Paper copies requested by the client will be invoiced in accordance with our current rate sheet. Prepare scope of work portion of construction specifications. Prepare equipment cost estimates. Prepare record status drawing revisions based on marked prints furnished by the contractor. Original drawings will be delivered to City of Fairview Park upon completion of the project. oN AMR wWhH Document files in AutoCAD format(.dwg) will be delivered to City of Fairview Park upon completion of the project. These files are for your use and reference only. Because of potential data degradation and for record purposes, we will maintain an electronic copy of each document in portable document format (Adobe PDF) as the copy of record. Modification of the electronic media without our written permission is at the sole risk of the user. RESPONSIBILITIES OF CITY OF FAIRVIEW PARK AND/OR OTHERS 1. Designate a representative with the authority to receive information and transmit instructions. It is understood that in performing professional services, R.E. Warner is not authorized to act as City of Fairview Park’s agent in regard to contractual matters with others who may be involved in the project. 2. Provide requirements for the project including objectives, constraints, design and construction standards and reference drawings. Arrange for safe, unrestricted access to the project site as required. 4. Inform R.E. Warner of all known or suspected hazardous substances, materials or constituents that may be present at the job site. Obtain any and all consents, approvals, licenses and permits necessary for the project. Provide construction and equipment contract inquires and awards. Provide construction supervision and safety compliance. Provide detail shop drawings and submittals of structural steel, rebars, miscellaneous steel, and on Wo finishes, etc. 9. Provide record information to allow preparation of record status drawings by R.E. Warner. 10. Provide existing drawings of any facility to remain immediately after proposal acceptance. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 8 of 16 | P33125_R2.docx

R=W RE WARNER CLARIFICATIONS AND EXCEPTIONS (C&E} General C&E: 1. This proposal assumes all project standards will be based on R.E. Warner design and drawings standards. These standards include but are not limited to drawing standards, title blocks and preferred material specifications. If required, incorporation of client standards can be completed at an additional cost to this proposal. 2. Demolition of existing service structure is to be the responsibility of the contractor. This will only be shown as an outline and general notes for reference on REW’s drawings. This proposal includes modeling in Revit to LOD 300 or AutoCAD Plant 3D (“Plant 3D”) to LOD 200. 4. It has been assumed the required geotechnical recommendations are available. If additional information is not available, R.E. Warner can provide a bid specification for procurement of geotechnical services at an additional cost to this proposal. 5. It has been assumed the required site survey data is available. If additional information is not available, R.E. Warner to provide only boundary survey 6. This proposal assumes all environmental engineering will be by others. EPA permits, permits submission and modeling/drawings for permitting will only be completed as noted in the project scope. 7. This proposal assumes existing architectural, utility, equipment, mechanical, electrical, civil and structural drawings for city hall will be provided in AutoCAD, Revit, and/or Plant 3D (as applicable) format suitable for our use. Field work to determine existing conditions has not been included in this proposal. If additional fieldwork outside of what is included in this proposal is required, these services can be provided at an additional cost to this proposal. 8. This proposal assumes drawings submitted for review will be fully reviewed by City of Fairview Park to confirm direction is consistent with expectations. Design decisions on progress reviews should be identified at this time and adjustments to direction should be made through review comments and meetings. 9. It has been assumed that all meetings and communication can be completed via the meetings noted in the project scope. If additional weekly call-in meetings or travel for meetings is required, these services will be billed for travel and working time based on R.E. Warner’s standard rate sheet for the year the services were completed. 10. We will provide assistance with building permit applications, however, building permit fees and submittals to city, county and state agencies will be by City of Fairview Park. 11. Book specifications will be provided 12. The proposal assumes all underground utility locations will be provided by City of Fairview Park. The use of ground penetrating radar and/or pot holing has not been included in the cost of this proposal. 13. Property research and title work have not been included in the cost of this proposal. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 9 of 16 | P33125_R2.docx

14. 15. 16. 17. 18. 19. 20. 21. 22. 23. —=Wf |= RE WARNER This proposal includes 1 presentation rendering. Because R.E. Warner has no control over the cost of labor, materials, or equipment, over contractors’ methods of determining prices, or over competitive bidding or market conditions, R.E. Warner's opinions of probable construction cost are made on the basis of R.E. Warner professional judgement and experience. R.E. Warner makes no warranty, express or implied, that the bids or negotiated cost of the work will not vary from R.E. Warner’s opinion of probable cost. This proposal assumes supply chain mitigation will not be required during construction. This proposal includes iterations of design. In order to define scope and estimate time iterations of floor plans and elevations has been limited to 2. Asbestos Containing Material (ACM) and Lead-Based Paint (LBP) assessments and reports are not included in this scope. Client review comments are expected within 5 business days of submittal. Delays in review or late-stage design changes may impact schedule and budget. This proposal does not include services related to unforeseen site conditions, such as unknown utilities, buried structures, or hazardous materials. If encountered, additional services will be proposed. While we always design sustainably this project does not include any green building certifications such as WELL or LEED certifications. Any excluded items listed above can be included as an amendment to this proposal. Contract administration is not included in this proposal (per meeting on 08/27/2025) Civil C&E: This proposal includes analysis of the stormwater system and investigating local AHJ requirements but does not include any stormwater management design, including but not limited to water quality & quantity reductions. It has been assumed that all stormwater management requirements have been met and will be maintained in the future condition. If stormwater management design is required, this service can be provided at an additional cost. This proposal only includes existing utility and storm reconnections. If new services are required, this work will be performed at R.E. Warner standard T&M rate. A traffic flow study has not been included in this proposal. If deemed necessary, a traffic flow study can be performed at R.E. Warner standard T&M rate. This proposal excludes the visitor parking expansion north of the existing City Hall building. Design of this area will be provided at an additional cost. Design of off-site improvements, including roadway modifications, utility extensions beyond property limits, or traffic signal coordination, is excluded unless specifically noted. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 10 of 16 | P33125_R2.docx

_ | =\Vf | RE WARNER Structural C&E: (Service Garage) 1. This proposal does not include any effort for design, coordination, or specification of any crane systems for the service garage. These services can be provided at an additional cost to this proposal. 2. This proposal assumes that shallow spread footers will be adequate to support the metal building columns. If deep foundations, such as caissons or piles, or soil stabilization, such as rammed aggregate piers, are required for this site, additional design and specifications will be required at additional cost to this proposal. 3. This proposal does not include any design effort for excavation or shoring design during construction. 4. R.E. Warner will not provide a final pre-engineered metal building 3D model or show final metal building steel on drawings. Any steel shown in the model or on drawings is only for reference and is estimated shapes, sizes, and layout. It is assumed a 3D model from the metal building supplier will be used for clash detection during the construction phase. w It is assumed the metal building columns will have pinned column baseplates. D This proposal assumes one iteration for design of the metal building foundations. If foundations need to be submitted prior to receiving final reactions, redesigned more than once, value engineered after final foundation design has been submitted, or if final building reactions are revised, the additional design required for this can be provided at additional cost to this proposal. 7. For metal buildings reactions, crane loads must be reported separately. If crane loads are combined with other reactions, it will be assumed that they are provided as live loads, and the building foundations will be sizes accordingly, likely larger than what would have been required otherwise. Structural C&E: (City Hall Addition) 1. This proposal assumes that the city hall addition will be a metal building system (also known as a pre-engineered metal building). No design effort has been included for any building envelope framing or shear walls. 2. This proposal assumes that the new building will not impart any additional snow drift loads on the adjacent building. This assumption will be verified during design. If it is determined that the existing structures will receive additional snow drift loading, analysis of the existing structures can be provided at an additional cost to the project. 3. The proposal assumes that no new fire wall or fire separation design is needed. 4. This proposal assumes that the building addition will be structurally isolated from the existing building and structure. See ee STS ili inner ea erm tntenanemreetenee Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 11 of 16 | P33125_R2.docx

=\Vf | R.E. WARNER 5. This proposal does not include any effort for design, coordination, or specification of any crane systems for the city hall addition. These services can be provided at an additional cost to this proposal. 6. This proposal assumes that shallow spread footers will be adequate to support the metal building columns. If deep foundations, such as caissons or piles, or soil stabilization, such as rammed aggregate piers, are required for this site, additional design and specifications will be required at additional cost to this proposal. 7. This proposal assumes that new foundations will be independent and not tie into or rely on existing foundations for support. 8. This proposal does not include any design effort for excavation or shoring design during construction. 9. R.E. Warner will not provide a final pre-engineered metal building 3D model or show final metal building steel on drawings. Any steel shown in the model or on drawings is only for reference and is estimated shapes, sizes, and layout. It is assumed a 3D model from the metal building supplier will be used for clash detection during the construction phase. 10. It is assumed the metal building columns will have pinned column baseplates. 11. This proposal assumes one iteration for design of the metal building foundations. If foundations need to be submitted prior to receiving final reactions, redesigned more than once, value engineered after final foundation design has been submitted, or if final building reactions are revised, the additional design required for this can be provided at additional cost to this proposal. 12. For metal buildings reactions, crane loads must be reported separately. If crane loads are combined with other reactions, it will be assumed that they are provided as live loads, and the building foundations will be sizes accordingly, likely larger than what would have been required otherwise. Structural C&E: (City Hall Renovation) 1. This proposal assumes the existing structure will be adequate for additional loads resulting from the expansion/modification. Structures with loads added will be evaluated to verify this assumption. If it is determined that reinforcing is required, design can be provided at an additional cost to this proposal. 2. The scope of the work does not include design of connections or evaluation of existing connections (weld sizes, lengths, and gusset plates, etc.). 3. This proposal assumes that existing drawings of all structural steel and foundations are available and up to date, including any modifications since original construction. Limited fieldwork has been included to verify this assumption. If it is found that the existing structure varies substantially from the existing drawings, additional effort may be required beyond this proposal to capture the true existing conditions. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 12 of 16 | P33125_R2.docx

=\Wf = sR E WARNER | 4. Detailed field measurements of existing member sizes, locations, welds, connections and physical condition are excluded from this proposal. 5. This proposal does not include any structural observation or inspection of existing structure conditions for the renovations. 6. This proposal assumes that the structural importance factor will not change due to the new process or equipment being installed. 7. The proposal assumes that no new fire wall or fire separation design is needed. This proposal assumes that the walls being demolished in the interior spaces are not structural walls. Time is included to confirm this assumption, however no structural demolition drawings or design for this demolition is included in this scope. Electrical C&E: 1. Backup and emergency generation has been excluded from the scope of this proposal. If a backup/emergency generator is required, this can be designed at an additional cost to this proposal. 2. Communication, security and technology design is limited to backbone wiring between communication equipment. Equipment specification and selection is by others. It is assumed that the City has their already established vendors that these systems will need to tie into. Should these services be needed they can be added as an amendment to this proposal. An arc flash study is not included in this proposal. 4. Fire alarm design has been excluded from this proposal. The site fire alarm supplier should be contracted to extend their system into the new building. 5. Lightning protection has been excluded from this proposal. 6. It is assumed that equipment vendors will be supplying wiring diagrams for their designed equipment. Wiring diagrams not provided by equipment vendor can be performed at an additional cost to this proposal. Electrical C&E: (City Hall Renovation) 1. It is assumed that the existing electrical service has capacity and space for the addition of the new building loads. A new utility service has not been included. R.E. Warner will need loading of the existing service to determine if the new loads can be added. If the owner cannot provide this loading then metering of the service over time will be required. This metering has not been included in this proposal. nem nepal i iii tina Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 13 of 16 | P33125_R2.docx

=\Vf | RE. WARNER Plumbing C&E: 1. The proposal assumes existing utilities are adequate for the additional demand. Analysis of the natural gas, sanitary sewer and domestic water systems will be completed from the tie in location. If additional study or modification of any existing utility systems is required, these services can be provided at an additional cost to this proposal. 2. Design assumes existing utility capacity is sufficient. If upgrades are required, additional design services will be proposed. KEY PERSONNEL Mr. Ted Beltavski, PE will be the project officer. Mr. Jose Rivera will serve as project manager. SCHEDULE (REVISED 08/27/25) Work will begin upon receipt of signed contract or PO issuance. The following list anticipates the duration for each project milestone based on the understanding of the project and scope at the time of this proposal issuance. If the timeline for the project is affected by items outside of R.E. Warner’s control, R.E. Warner will contact the client to discuss changes. Please note that a 5-day owner review time period is included. Service Garage: with an anticipate date of October 13, 2025 e 30% Submission: 4 weeks > Due: November 10, 2025 e 60% Submission: 4 weeks > Due: December 8, 2025 e 90% Submission: 4 weeks > Due: January 5, 2026 e Permit Submission: 2 weeks > Due: January 22, 2026 City hall Addition & Renovation can run concurrently to avoid delays and allow simultaneous construction. City Hall Addition: e 30% Submission: November 17, 2025 e 60% Submission: December 22, 2025 e 90% Submission: January 26, 2026 e Permit Submission: February 9, 2026 City Hall Renovations: e 30% Submission: December 1, 2025 e 60% Submission: January 5, 2026 e 90% Submission: February 9, 2026 e Permit Submission: February 23, 2026 Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 14 of 16 | P33125_R2.docx

= | RE. WARNER ENGINEERING COST (REVISED 08/27/2025) e Ourservices covered herein will be provided for a lump sum amount of $839,000.00. Below is the breakdown of design services per scope: Site Work: $139,000 New Service Garage: $282,000 Renovation of city hall: $251,000 New Addition to city hall: $167,000 e Owner's representative fee is not included in the fee above. METHOD OF PAYMENT Payment for our services will be monthly. Our invoices will be based upon our estimate of the proportion of the total services actually completed at the time of billing. TERMS AND CONDITIONS All services will be performed in accordance with the attached Professional Service Contract Standard Terms and Conditions dated April 7, 2025. Authorization by the Client to proceed, whether oral, email or written, constitutes acceptance of the terms and conditions of this Agreement, without modification, addition or deletion. No waiver or modification of the terms and conditions set forth herein will be binding upon R.E. Warner unless made in writing and signed by the firm’s authorized representative. VALIDITY This proposal is valid for 90 calendar days. Acceptance at a later date will require confirmation or modification of schedule and costs. work new scope that triggers a change order after December 31, 2025 is subject to 5% increase annually. CONFIDENTIALITY This proposal reflects our knowledge of your requirements and our unique approach to addressing those requirements. Since we do not receive a fee for this proposal, this document should be considered proprietary property of R.E. Warner and should not be disclosed in any way to other parties without the written consent of R.E. Warner. Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 15 of 16 | P33125_R2.docx

== | RE WARNER ACCEPTANCE If you find the proposal acceptable, please sign and return one copy of this agreement. This will serve as our formal authorization and agreement to provide these services. If you prefer to issue a purchase order, please send to ARReceipts@REWarner.com reference Proposal No. P33125-R2. We have created this proposal to meet the unique needs of you and your project. If you have any questions or would like to discuss any aspects of this proposal in further detail, please call Jose anytime at 440-547-6339 (cell). Sincerely, R.E. WARNER & ASSOCIATES, INC. Se Rivera ay my Kalin, RA, LEED AP Senior Project Manager Market Director — Commercial/Government JR/jis Enclosures: Professional Service Contract Standard Terms and Conditions dated April 7, 2025 R.E. WARNER & ASSOCIATES, INC. CITY OF FAIRVIEW PARK By By Theodore A. Beltavski, PE Title President & Chief Executive Title Officer Date August 27, 2025 Date Professional Services Proposal | August 27, 2025 For City of Fairview Park | Fairview Park City Hall Campus Updates Page 16 of 16 | P33125_R2.docx

1.2. 1.3. 2.2. 2.3, EW Agreement. These Professional Services Contract Standard Terms and Conditions (the “Terms and Conditions”) are attached to and supplement the Proposal for Engineering Services (the “Proposal”) between R. E. Warner & Associates, Inc. (“R.E. Warner”) and the Client (as defined in the Proposal) for the services on the Project (as defined in the Proposal). Together, these Terms and Conditions and the Proposal shall form the agreement between the parties (“Agreement”). To the extent that these Terms and Conditions conflict with the Proposal, the Proposal shall control. In the event of a conflict between the terms of this Agreement and the terms of any other agreement entered into by the parties in connection with the Project, whether written or oral, the terms of this Agreement shall control. The Proposal and the Terms and Conditions embody the entire agreement between R.E. Warner and Client in connection with the project. Payment. R.E. Warner shall submit invoices for services rendered and reimbursable expenses incurred as described in the Proposal. Invoices are due upon receipt and shall be considered past due if not paid within 30 calendar days of the due date. A service charge of one-and-one-half (1.5) percent of the past due amount per month, may be applied to past due invoices, calculated from the invoice due date. R.E. Warner may, after giving seven (7) days' written notice to Client, terminate this Agreement or suspend services until it has been paid in full all amounts due to it. R.E. Warner will assume no liability to Client for any costs or damages as a result of any termination or suspension due to non-payment under paragraph 2.2 above. The Client agrees to pay all costs of collection, including reasonable attorney’s fees, resulting from Client’s failure to make payment in accordance with this Agreement. Standard of Care. In providing services under this agreement, R.E. Warner shall perform in a manner consistent with that degree of care and skill ordinarily exercised under similar circumstances by members of its profession at the same time and in the same or similar locality (the “Standard of Care”). Regardless of any other term or condition of this Agreement, nothing in this Agreement shall require R.E. Warner to perform professional services to a standard that exceeds the Standard of Care and R.E. Warner makes no warranty, express or implied, as to its professional services rendered under this Agreement. Accordingly, Client should prepare and plan for clarifications and modifications, which may impact both the cost and schedule of the Project. Timeliness of Performance. Client and R.E. Warner are aware that many factors outside R.E. Warner's control may affect R.E. Warners ability to complete the services to be provided under this Agreement. R.E. Warner will perform these services with reasonable diligence and expediency consistent with the Standard of Care but is not responsible for delays outside its control. Reuse of Documents: Ownership. R.E. Warner retains ownership of all documents prepared by R.E. Warner, whether or not incorporated into any final work product, as instruments of service. Consultant grants the Client a nonexclusive license to 6.2. 7. 8.2. 8.3. R. E. Warner & Associates, Inc. Professional Services Contract Standard Terms and Conditions | 4.07.2025 PROFESSIONAL SERVICES CONTRACT STANDARD TERMS AND CONDITIONS use documents produced by the Consultant for the sole and exclusive purpose of constructing, using, maintaining, altering, and adding to the Project, provided the Client substantially performs its obligations under this Agreement including payment of all sums when due. If this Agreement is terminated, the license granted in this section shall terminate. Any use or reuse of Consultant’s documents absent the Consultant's participation shall be at the sole risk of the Client, who, to the fullest extent permitted by law, shall release, indemnify, defend and hold harmless the Consultant from any and all claims or damages arising from such use. Termination. Client or R.E. Warner may terminate this Agreement for any reason upon giving the other party twenty (20) calendar days’ written notice. In the event the Agreement terminates for any reason, Client shall pay R.E. Warner for all services rendered and all reimbursable costs up to the effective date of termination. In addition, where Client terminates for convenience, Client shall pay R.E. Warner for all expenses reasonably incurred by R.E. Warner in connection with the orderly termination of this Agreement, including but not limited to associated overhead costs and all other expenses directly resulting from the termination. Defects in Service. Client shall promptly report to R.E Warner any defects or suspected defects in R.E. Warner's services. Client further agrees to impose a similar notification requirement on all contractors in its Client/Contractor contract and shall require all subcontracts at any level to contain a like agreement. Failure by Client and Client’s contractors or subcontractors to notify R.E. Warner shall relieve R.E. Warner of the costs of remedying the defects above the sum such remedy would have cost had prompt notification been given when such defects were first discovered. Indemnification. R.E. Warner shall, to the fullest extent permitted by law, indemnify and hold Client and its officers, directors, and employees harmless from and against damages or losses, but only to the extent caused by negligent performance of professional services under this Agreement by R.E. Warner or anyone for whom R.E. Warner is legally liable. Notwithstanding the foregoing agreement to indemnify and hold harmless, the parties expressly agree that R.E. Warner has no duty to defend the Client from and against any claims, causes of action, or proceedings of any kind. Client shall, to the fullest extent permitted by law, indemnify and hold harmless R.E. Warner, its officers, directors, employees, and subconsultants against all damages or liabilities, to the extent caused by Client’s negligent acts, errors, or omissions in connection with the Project, as well as the acts, errors, or omissions of anyone for whom Client is legally liable. Neither the Client nor R.E. Warner shall be obligated to indemnify the other party in any manner whatsoever for the other party’s own negligence, or that of any other party for whom the indemnifying party is not legally liable. Controlling Law; Jurisdiction; Venue. Client and R.E. Warner agree that this Agreement and any legal actions concerning its Page 1 of 2

10. 10.1. 10.2. 11. 12. 13. 14. 15. 16. R. E. Warner & Associates, Inc. Professional Services Contract Standard Terms and Conditions | 4.07.2025 validity, interpretation, and performance shall be governed by the laws of Ohio without regard to any conflict of laws provisions, which may apply to the laws of other jurisdictions. It is further agreed that any legal action between the Client and the R.E. Warner arising out of this Agreement or the performance of the services shall be brought solely in a court of competent jurisdiction in Ohio. Assignment. Neither party to this Agreement shall transfer, sublet, or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting to subconsultants, normally contemplated by R.E. Warner as a generally accepted business practice, shall not be considered an assignment for purposes of this Agreement. Nothing in the Agreement shall be construed to give any rights or benefits to anyone other than parties hereto. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same instrument. Severability. If any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain valid and binding. Waiver. The failure or delay of either party to insist upon a strict performance of any right hereunder shall not be deemed a waiver of any rights or remedies that either party may have nor a waiver of any subsequent breach or default in any of such agreements, terms, covenants, or conditions. Limitation of Liability. To the maximum extent permitted by law, Client agrees to limit R.E. Warner's liability for Client’s damages to the sum of $50,000, or ten percent of the final total of this Agreement, whichever is greater (the “Limitation Amount”), and further, in no event shall the Limitation Amount exceed the amount of insurance proceeds actually available to R.E. Warner for the claim at issue at the time of settlement or final judgment. This limitation shall apply regardless of the cause of action or legal theory pled, claimed, or asserted. Consequential Damages. Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither Client nor R.E. Warner, their respective officers, directors, partners, employees, contractors or subconsultants, shall be liable to the other or make any claim for any incidental, indirect or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, and any other consequential damages that either party may have incurred from any cause of action including without limitation negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the Client and R.E. Warner shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in the Project. Third-Party Beneficiaries. R.E. Warner's services under this Agreement are being performed solely for the Client’s benefit, and no other party or entity shall have any claim against the R.E. Warner because of this Agreement or the performance or nonperformance of services hereunder. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either Client or R.E. Warner. Client and R.E. Warner agree to require a similar provision in all contracts with other entities involved in this 17. 18. 19. 20. 21. 22. Project to carry out the intent of this provision. Betterment. If a required item or component of the Project is omitted from R.E. Warner's deliverables, R.E. Warner shall not be responsible for the cost required to add or correct such item or component to the extent the cost would have been incurred had the item, component, or service been included in the original deliverables. In no event will R.E. Warner be responsible for any cost or expense that provides betterment or upgrades or enhances the value of the Project. Hazardous Materials. R. £. Warner shall have no responsibility for the discovery, presence, handling, removal, disposal or exposure of persons to hazardous materials of any form. Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to indemnify and hold harmless R. E. Warner and its officers, directors, employees, agents and subconsultants from and against any and all claims arising out of or in any way connected with any hazardous materials that exist on, about or adjacent to the Project site, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability, regulatory or any other cause of action, except for the sole negligence or willful misconduct of R. E. Warner. Force Majeure. Any delays in or failure of performance by either party under this Agreement, or any other agreement executed in connection therein, shall not constitute default hereunder or give rise to any claims for damages against said party if and to the extent caused by occurrences beyond the control of the party affected. Insurance. During the term of this Agreement, R. E. Warner agrees to provide evidence of insurance coverages as listed on the attached Certificate of Liability Insurance. Certification, Guarantees, Warranties. R. E. Warner shall not be required to execute any document that would result in R. E. Warner certifying, guaranteeing or warranting the existence of any conditions. R. E. Warner makes no warranty either express or implied as to R. E. Warner’s findings, recommendations, plans, specifications, drawings, or professional advice. The Client recognized and accepts that R. E. Warner owes no fiduciary responsibility to the Client. Dispute Resolution. Claims, disputes, and other matters in question between the parties to this Agreement arising out of or relating to this Agreement shall be submitted to nonbinding mediation as a condition precedent to formal binding dispute resolution. Unless the parties mutually agree otherwise, mediation shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. Costs of mediation shall be equally borne by R.E. Warner and Client. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. If such matter relates to or is the subject of a lien arising out of R.E. Warner’s services, R.E. Warner may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. Any action unresolved through mediation shall be subject to litigation in accordance with Paragraph 9 above. This provision shall survive and continue after execution and delivery of this Agreement. Page 2 of 2

@ DATE (MMIDD/YYYY' ACORD CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER BEAST Amanda Klemm The James B. Oswald Company Ey: 216-777-6140 Fax Noy: 216-839-2815 1100 Superior Avenue, Suite 1500 AiG Ni Cleveland OH 44114 AppREss: aklemm@oswaldcompanies.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Hartford Underwriters Ins. Co. 30104 INSURED WARNE-2] isuRER B : Nutmeg Insurance Company oe Srenet © fssce ets, Inc. INSURER C : XL Specialty Insurance Co. |__ 37885 25777 Detroit Road Suite 200 Westlake OH 44145-9400 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1606133124 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. i TYPE OF INSURANCE POLICY NUMBER MIMIDDIYYYY. MMDDIVYYY LIMITS COMMERCIAL GENERAL LIABILITY 45 SBW AT5D5T 8/22/2024 8/22/2025 | EACH OCCURRENCE $ 1,000,000 xX DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 1,000,000 Al Primary & MED EXP (Any one person) $ 10,000 Non-Contributory PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: | GENERAL AGGREGATE $ 2,000,000 pouicy | X | FB | X | Loc PRODUCTS - COMP/OP AGG | $ 2,000,000 OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY 45 UEG GC9775 DD 8/22/2024 | 8/22/2025 | fa‘accident) $ 1,000,000 X | ANY AUTO BODILY INJURY (Per person) SCHEDULED SeneD BODILY INJURY (Per accident) OWNED AUTOS ONLY X | HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY | (Per accident) X Al Primai X | UMBRELLA LIAB 45 SBW AT5D5T 8/22/2024 8/22/2025 EACH OCCURRENCE $ 10,000,000 EXCESS LIAB AGGREGATE $ 10,000,000 Excludes Professional $ WORKERS COMPENSATION 45 SBWATSDST 8/22/2024 | 8/22/2025 PER x : ; AND EMPLOYERS' LIABILITY YIN STATUTE Ohio Stop Gap ANYPROPRIETOR/PARTNERVEXECUTIVE [7y E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE| $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT | $ 1,000,000 Professional Liability DPR5032881 8/22/2024 8/22/2025 | Each Claim $5,000,000 Claims Made Aggregate $7,000,000 Retro Date: 01/01/1951 Pollution & Envir. Liability Incuded DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Additional Insured and Waiver of Subrogation as designated above is provided when required of the Named Insured by written contract or agreement. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. R.E. Warner & Associates, Inc. 25777 Detroit Road AUTHORIZED REPRESENTATIVE Westlake, OH 44145-9400 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Mayor Bill Schneider ORGINATED BY: Megan Otter, Assistant Development Director RE: R.E. Warner Agreement – Phase 2 DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the following Ordinance to be passed after three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH R.E. WARNER FOR THE CITY HALL CAMPUS PROJECT PHASE 2 AND DECLARING AN EMERGENCY City Council passed Ordinance 25-15 on April 7, 2025, authorizing the Mayor to enter into an agreement with R.E. Warner to do Phase 1 of the City Hall Administration Building, Police and Fire Stations which included: • Full redesigned layout • Addition of a new vestibule for City Hall, • Addition for the Police Station During Phase 1, R.E. Warner communicated with personnel to identify needs and operational hurdles that faced each department. Phase 1 is now completed and the City will be moving on to Phase 2. The scope of work for Phase 2 of the Project includes the following and is also in the agreement (Exhibit A). R.E. Warner will provide design and drawings for the following disciplines: 1. Survey 2. Landscape 3. Demolition 4. Architectural 5. Civil 6. Structural 7. HVAC 8. Plumbing 9. Fire Protection 10. Electrical The estimated fee for costs is eight hundred thirty-nine thousand dollars ($839,000.00) to be paid from the Capital Projects Fund (Fund 811). Phase 1 of the City Hall Project is completed, and R.E. Warner will be presenting preliminary designs and site plan to City Council at the Committee Meeting on September 8, 2025. The City Administration respectfully requests passage of the proposed legislation as an emergency to allow for sufficient time for R.E. Warner to do the scope of work in a timely manner.

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewpark.org cc: A. Steven Dever, Law Director Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council Bryan Hitch, Service Director

Ordinance 25-49 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-49 ORIGINATED BY: KERRY KEMP, DIRECTOR OF RECREATON REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE ADMINISTRATION AND DIRECTING THE MAYOR TO ISSUE AND APPROVE CHANGE ORDER NO. 1 FOR AN INCREASE IN THE CONTRACT PRICE IN ACCORDANCE WITH THE PROVISIONS OF THE CONTRACT BETWEEN THE CITY OF FAIRVIEW PARK AND WELTY IN CONNECTION WITH THE GEMINI CENTER REHABILITATION PROJECT AND DECLARING AN EMERGENCY WHEREAS, pursuant to Ordinance 24-75, Council authorized the Mayor to enter into contract with Welty Building Company as the Construction Manager at Risk (“CMR”) in connection with the Rehabilitation of the Gemini Recreation Center Project (“Project”); and WHEREAS, the existing contract has an allowance of eighty-eight thousand two hundred ten dollars ($88,210.00) for a timing system for the competitive pool (Exhibit A); and WHEREAS, the CMR has worked with the City of Fairview Park, Astro Pool Company, Inc., and Ullman Electric & Technologies to develop the scope and coordinate the steps to purchase and install a new scoreboard, the Colorado Time System, for the competitive pool at the Gemini Center; and WHEREAS, the cost for the Colorado Time System from Astro Pool Company, Inc. is one hundred eleven thousand two hundred thirty-two dollars and fifteen cents ($111,232.15) (Exhibit B) and the cost of the electric services from Ullman Electric & Technologies needed for the Colorado Time System is eight thousand eight hundred forty-seven dollars and eighty-six cents ($8,847.86) (Exhibit C) for a total cost of one hundred twenty thousand eighty dollars and one cent ($120,080.01) (Exhibit D) which is thirty-one thousand eight hundred seventy dollars and one cent ($31,870.01) more than the contracted allowance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Mayor be and is hereby authorized and directed to issue and approve Change Order No. 1 to the contract in the amount of thirty-one thousand eight hundred seventy dollars and one cent ($31,870.01), as recommended by the CMR, and reflected in Exhibit A; and after the issuance and approval of said Change Order No. 1 and completion of work, to direct the Finance Director to make payment to Astro Pool Company, Inc in the amount of one hundred eleven thousand two hundred thirty-two dollars and fifteen cents ($111,232.15) and to Ullman Electric & Technologies in the amount of eight thousand eight hundred forty-seven dollars and eighty-six cents ($8,847.86) dollars and eighty-six cents ($8,847.86)

Ordinance 25-49 | Page 2 SECTION 2. That the additional funds, thirty-one thousand eight hundred seventy dollars and one cent ($31,870.01), necessary for Change Order No. 1 shall be payable from the Recreation Construction Fund (Fund 231). SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare; and in order to provide the community with a quality score at for the competitive pool at the Gemini Center, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 09.15.25 3rd reading: _____________________________________ William F. Minek, Council President Pro Tem ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

Ordinance BrajecESumimanpPage 6 of 37 Exhibit A ELTY ~~" Owner: City of Fairview Park Location: 21225 Lorain Rd. Project: Gemini Recreation Center Bote: 2/28/2025 30,000 SF Q = wo uilding Demolition 562,311 ast in Place Concrete 1,095,664 asonry 130,455 tructural Steel 30,250 70,000 iilwork 8,700 oofing 1,210,990 150,600 398,346 622,886 86,000 $22,995 113,890 3 Al Bate) 7 7 ‘ oso slzlole a\|o a\a ow 218. 3G 5 Eld 313 mal Fes fol 2 5 ve) ~ vr a Ss (re) => = MSDW & ACT ilework & Stone aint / Wallcovering leachers 147,000 wimming Pool & Accessories 3,930,669 ire Suppression 92,500 lumbing 311,000 VAC & Mechanical 1,941,000 lectrical 647,970 ‘oundation Support 462,075 sphalt Paving 15,000 9,500 $12,659,200 7 z= > PE & General Conditions eneral Conditions 237,160 424,135 @ recon Services PE & General Conditions Total nsurances, Bonding & Permits @ eneral Liability Insurance (.893% uilding Permit Allowance insurances, Bonding & Permits Total llowances (Refer to Clarifications & Assumptions > llowances Total stimating & Design Contingenc M Construction Contingenc ‘ontingencies Total 253,184 verhead & Fee roject Total Cost _ § 14,192,124 | 9° | 2/28/2025

Ordinance 25-21 | Exhibit A | Page 7 of 37 ELTY BUILDING CONSTRUCTION Scope of Work — Divisions Div. Div. «ve @ @ @ Div. Div. Div. Div, Div. Sr en ee ed 02 —- Demolition: Removal of Party Rm. wall metal stud framing and gyp board including finishes is included in base bid. Minor dewatering is included. 03 - Concrete: Construction joint with waterstop in Competition and Activity Pool bottoms is included. Pool deck will be a bull float finish to accept ceramic tile. Water-stop is shown as embedded units (PVC). Hot tub is planned to be formed concrete siructure. Concrete replacement in Splashpad area will match existing as closely as possible. 04 - Masonry: Work includes removal and replacement of existing masonry on elevation 3/A3.00. Work for the repair of masonry and precast banding will match as closely as possible. Exact match may not be possible. 05 — Structural Steel: Roof ladders are excluded. Plans indicate existing units We exclude note 6, $1.00 relating to not galvanizing steel within 3” of bolted / field welded connections. 06 ~ Carpentry: Removal and replacement and infill of existing roof deck boards cannot be quantified at this time. Exact species and size of materials to be verified. Replacement cost for entire assembly will be completed during construction operations and will only be replaced if required. Refer to Allowances for costs included in the Executive Summary. 06 —Millwork: Cabinets fabrication as AWI custom grade Solid surface AWI premium grade. 07 — Roofing: EPDM Roofing Systems: Wood blocking is excluded. Carried in Carpeniry, Division 06. Excludes flashing for tie-back/fall protection penetrations. Excludes FM-1-52 buddle testing or any other destructive testing to roofing systems. Excludes stand-alone mock-ups. Excludes the cost of any work required by 3rd party consultant after shop drawings and submittals have been approved. 3% party testing is the Owners responsibility. WBC and sub-contractors will coordinate with all parties. Additional cost to be determined if project is to be FM insured. Roof D is still under manufacturer's warranty per Sixmo Architects / RFI #13. Warranty has not been provided to WBC. Warranty required for compliance with specific manufacturers restrictions. Metal Roofing / Siding: Excludes removal of existing Skylight and installation of new skylight and associated framing. Coordination with skylight contractor is included. Matching the original SS roof color exactly due to UV exposure and natural fading over time is excluded. Note: No information is given on tying the new panels into the existing. Opening the roof seam will damage this metal roofing component and a custom detail. We include costs related to this seam. Excludes wood blocking as required. Carried in Carpeniry, Division 06. Page | of 6

Div. e* ¢ @ @ Div, Div. Ordinance 25-21 | Exhibit A | Page 8 of 37 ELTY BUILDING CONSTRUCTION 08 — Glazing / Skylight: Aluminum / Glazing: Work excludes repairs to existing systems discovered during construction. Replacement of existing exterior storefront removed during demolition, and discovered to be unable to be reinstalled due to existing damage and deterioration is excluded. Existing glazing to be reused. Refer to Allowances for associated cost. Replacement of glass panel infills at slide tube removal will match as closely as possible. Exact match TBD from manufacturers available glass. Curtainwall system between Competition Pool and Activity Pool will be removed during the Demolition phase and will be replaced by same in kind. NOTE: 1/4" clear tempered glass was quoted for interior curtain walls and doors, per drawings and existing information available on glass panels. ***Largest piece of 1/4” clear tempered glass that manufacturer can provide is 82" x 144". Otherwise, glass vision panels will need to be split to accommodate available glass sizes . Skylight: Work excludes removal / replacement of existing curb system. Modifications to be completed per RFI #19. . 09 — Metal Framing / Drywall: Work excludes releveling of existing ceiling grid. Ceiling grid that is to be replaced will be materials to match as closely as possible. Drywall to be replaced in Party Rm. on both sides of Party Rm. / Locker Room common wall. Refer to allowances. This allowance is for reinstallation of metal stud framing within existing wall cavity, MR and/or cement board and ceramic tile repairs-replacement. Plumbing repairs are excluded. Insulation in existing Party Rm. common wall is included. Refer to allowances . 09 — Ceramic Tile: Ceramic tile that is removed during demolition will be replaced as closely as possible. Existing ceramic tiles may not be available from the manufacturers. Removal of Party Rm. wall metal stud framing and gyp board including finishes. Refer to Allowances. This allowance is for installation of metal stud framing within existing wall cavity, MR and/or cement board and ceramic tile repairs-replacement. Cost for installing tile on divider wall between pools is included to match existing in place as close as possible Major floor prep is excluded Marble thresholds are excluded Existing pool cove base is to remain in place. +/-200 SF of floor tile replacement in Women’s Toilet Room is included. Exact parameters to be determined in the field. 09 ~ Paint: We exclude repair of existing doors within the work area We exclude intumescent paint of existing steel components Sanding of existing gas lines is excluded. Loose materials will be removed via wire brush Painting of galvanized shields is excluded. Details not found Painting of existing wall mounted sound attenuation panels is excluded. We include removal and replacement of existing wall mounted sound attenuation panels, mounting brackets and all sound deadening panels on the backside of existing panels. Refer to allowances We exclude all work related to existing sound attenuation panels which are ceiling mounted 12 - Bleachers: Bleachers exclude end curtains We exclude all electrical operations systems. Bleacher systems are manual units Page 2 of 6

Div. ° ° e *e ¢ @© © @ Ordinance 25-21 | Exhibit A | Page 9 of 37 ELTY BUILDING CONSTRUCTION 13 - Swimming Pool & Equioment: Closure of existing Pump Room thru-wall pipe penetrations not utilized during new equipment installation willbe capped. We include SS pool walls with segmented radii. Curved radius is excluded. Deck lounge chairs & tables, trash cans are excluded. Pool liner as specified has a 1-year labor / 10-year material warranty per the vendor. Liners may require removal and replacement at the end of the warranty period. Replacement is excluded. We exclude new scoreboard. We exclude all costs related to filling pools including water cost. Submittals for specific permitting is excluded. We exclude core drilling for piping which passes thru new concrete construction. Piping will be sleeved. Piping which needs to be installed through existing foundations will be core drilled as required. We exclude submission to the State of Ohio for ODH review and approvals. We assume that this has been completed by BC Architects. Freshwater line is existing and will be tied into as detailed. We exclude sump drain from surge tank. Drainage as required will be by Owner with portable pump. . 21 — Fire Suppression: We exclude pump / boosters. Water flow test is excluded and was not provided as part of the bid package. Water flow test to be provided by Owner Flushing of existing UG piping excluded Raising or lowering of fire mains not indicated on plans is excluded Firewatch / fire protection within pool area between fire suppression systems drain down and reinstallation is excluded. Work / repair on existing riser, fire department connection, fire pump, & backflow devices are excluded. . 22 ~ Plumbing: Trench drains are priced as series 3000 Slotdrain or equal Deck drains are priced as JR Smith 2005-6” NB or equal Note #12 & #13 / sheet M101D are quoted as fiberglass. Plumbing contractors recommend they be stainless steel. Party Room sink / faucet will be replaced with similar kind. Party Room common wall, which is being rebuilt under Demolition, Ceramic Tile & Drywall headings has cost carried in allowances. Plumbing repairs are excluded. Removal / replacement of existing gas lines is excluded. Modification of existing as required for new HVAC systems is included Gas regulators are excluded. Verification of use required to be determined by Engineers. Refer fo allowances for cost allocated for regulators if required. Removal and reworking of gas lines for code correction of dirt leg is excluded (all gas lines) Engineer email response for raising of existing gas lines at C Lower Roof is included as an allowance only. Exact determination of gas line modifications to be determined upon field mobilization of WBC and Plumbing contractor .23- HVAC: Temporary heating within existing natatorium is excluded. Use of existing PAHU units fo be utilized including for ventilation. New PAHU units are considered long lead. Units can be +/-20 - 35 weeks from time of shop submission approval / ordering by Mechanical Contractor. We exclude replacement of existing HVAC curbs per Mechanical documents, coded notes 3 & 4, sheet M002 for RTU units We exclude RTU disconnects per note A/M002. Units are to have integral disconnects. PAHU units shall have disconnects by EC Page 3 of é

Ordinance 25-21 | Exhibit A | Page 10 of 37 ELTY BUILDING CONSTRUCTION Div. 26 — Electrical: e Ufility charge's / consumption fees are excluded. 2 lighting converters are included for emergency power. Tele/data, security, and access systems are excluded. None indicated New smoke detectors are included to replace with HVAC units being replaced Lighting package includes pricing for Elliptipar fixtures in lieu of the alternate SPI fixtures. Photometric study from SPI is included with this submission. If SPI fixtures are found to be acceptable to the Architect / Engineer a credit for the use of SPI lights would be provided. Refer to allowances for potential savings e Security / low voltage cabling is excluded * Lightning rod protection system is excluded e*¢ 8 @ Div. 31 — Shoring / Underpinning (Allowance): e¢ Underpinning along existing South pool wall (swimming pool deep end} is required due to excavation required for both existing surge tank / swimming pool removal and new surge tank construction, This work has been considered in the underpinning cost. e The above price is based on installing +/-1,490 SF of shoring at 3 locations. e Earth retention (underpinning} will to be installed in accordance conventional equipment, standard installation procedures and with normal industry practice. No allowances are included for special installation procedures required by existing adjacent structures, soil instability or water inflow. « Utility relocation is excluded e Furnishing shop drawings. calculations and other submittals as it pertains to our work, sealed by a Professional Engineer licensed and registered in the State that the work will be completed. It will be critical to work in partnership with the geotechnical and structural engineer during the design process . e Existing soils remediation is excluded. e The underpinning foundation restraint is predicated on load specifications provided by the Structural Engineer. Soil assumptions are contingent upon the identification and characterization of soils following the removal of the existing pool deck at designated locations. It is currently presumed that the soils will be capable of accommodating the projected retention system. Load testing is excluded Removal of existing foundation overpour discovered at locations of proposed underpinning is excluded. Vibration monitoring is excluded. Underpinning systems are to be considered sacrificial and will remain in place. Div. 32 — Asphalt Paving: * We include an Allowance for unforeseen damage repairs in the designated area provided for WBC Construction use. Refer to Allowances General Conditions: 1. WBC includes the following in its General Conditions: a. Jobsite office within the building work area will be made available to WBC at no additional cost. Space shall be secure for WBC and subcontractor use during all construction operations. b. Temporary utilities required for construction, including power & water will be utilized from adjacent available utilities adjacent to the project site at no cost to the WBC or their subcontraciors. c. Licensing of Procore, a streamlined project and document management service shared with the Owner, Architect and Engineers. d. Replication of drawings as needed for jobsite use 6. Safety services, including first aid supplies, temporary fire extinguishers and OSHA inspections f. WBC also includes safety rails, temporary enclosures and other safety provisions Page 4 of 6

Ordinance 25-21 | Exhibit A| Page 11 of 37 ELTY BUILDING CONSTRUCTION Unit Prices (Cost is included in Roofing systems costs): e Based on quantities below a budgetary cost of $10,000.00 to repair rusted metal decking: o Roof A: 2,300 SF o Roof B-Lower: 800 SF o Roof C: 600 SF o Roof C-Upper: 2,300 SF * Based on quantities below a budgetary cost of $42,500.00 to R&R deteriorated metal decking: o Roof A: 1,000 SF o Roof B-Lower: 400 SF o Roof C: 300 SF o Roof C-Upper: 1,000 SF Allowances (items below are considered VE - Value Engineering): e §=Allowance for Parly Rm work per RFl response #4: $15,000.00 Work includes metal framing repairs, MR and/or cement board, ceramic file repair-repiacement and cavity insulation. Allowance does NOT include possible plumbing repairs e Allowance for Deck Board Replacement: $25,000.00 e Allowance for replacement of (2) exterior Kawneer 1600 curtain wall systems 2-1/2" x 10-1/2" material painted in finish to match existing sysiems. Glazing is to be reused from existing curfainwall. (This is the storefront system removed for construction access into the facility: $87,276.00 e §=Allowance for the removal / reinstallation of wall mounted sound attenuation panels $28,000.00 e Allowance for new Colorado time system $88,210.00 « Allowance for natural gas regulators. (existing units on site are TBD) $20,000.00 * Allowance for existing gas line modification for C lower roof $20,000.00 e Asphalt repair allowance (Patch & repair) $15,000.00 Potential Cost Savings: ¢ Deduction for the use of SPI light fixture in lieu of Elliptipar light fixture (from approved photometrics): Ceramic Tile floor replacement allowance (SF cost): $150.00 SF ¢ Removal of damaged floor as required. To be field verified Minor floor prep installation of 2" x 2” mosaic tile (match existing as close as possible) CMR costs are not included Interior concrete floor slab replacement allowance (100 SF R/R cost): $7,500.00 * Work includes sawcutting of existing concrete slab (location as identified by Architect) ee 6 * Removal of existing concrete slab (assumed to be 4” thick). ¢ Drill dowel into existing concrete slab to retain new slab from settlement. « Repour 4” — 3000 PSI concrete slab ° CMR costs are not included Removal & replacement of unsuitable soils. (Price per CY of materials): $68.05 / CY * Identification of existing unsuitable soils by Owners 3¢ party observing company. e« Removal as required to remediate unsuitable soils. Owners 3'¢ party to provide documentation of yardage removed. e Replacement with approved soils as specified, followed by placement and compaction to achieve the required compaction pressure. e CMR costs are not included Page 5 of 6

Exhibit B Astro Pool Company, Inc. COMMERCIAL POOL CONSTRUCTION SINCE 1972 2710 Crider Road Mansfield OH 44903 Ph. (419) 756-2444 Fax. (419) 756-1790 www.astropoacico.com Sales Proposal TO: = Attn: Peter Quinlan DATE: 8/5/25 Project: Gemini Rec Center - Fairview Park Address: 21225 Lorain Rd., Fairview Park, OH 44126 Email to: PQuinlan@thinkwelty.com Colorado Timing System | Description | Unit Price | Amount _| PPT | Upgrade to Video Display § 22,275.00|S 22,275.00 pp 1 Week - 2 Man Scissor Lift S 904.25 |S 904.25 pp Labor - Operator S 64.2315 2,055.36 SUBTOTAL FREIGHT INSTALLATION _ 96,723.61 10% Overhead 5S 9,672.36 5% Profit S$ 4,836.18 TOTAL $ 111,232.15 Astro Pool Company warrants all parts and workmanship for one year. ACCEPTED BY: By: ACCEPTED DATE: Tyler Clow, Contract Administrator We advertise ourselves as “THE PROFESSIONAL POOL PEOPLE “. Please allow us the opportunity to prove it to you!

Color do > FimE systems rs SOL. CORE company City of Fairview Park July 25, 2025 The following is the price quotation you requested. Colorado Time Systems provides premier athletic facilities like yours across the world with platinum quality timing, scoring, and display systems. We look forward to working with you to turn your vision into reality. Colorado Time Systems offers a wide range of solutions tailored to fit your needs ~ and your budget. If you have any questions or comments, please call me at 970-203-5056 or e-mail me at jenny.ruffner@coloradotime.com. Look for us online at htto://www.coloradotime.com PLEASE NOTE: Due to ongoing shipping and supply chain issues accurate lead times cannot be established. Lead time for timing equipment is estimated at 2-8 weeks. Touchpads are estimated at 6-8 weeks. Video Displays are estimated at 15- 20 weeks. Lead times cannot be guaranteed. Product will ship as soon as it is available. GEN7 TIMING SYSTEM Qty Model Description 1 GEN7-TMR-L GEN 7 Sports Timer with legacy connections The Gen7 Sports Timer is designed to work exclusively with existing CTS timing components and display boards. Incorporates the latest technology with all of the key features of a Colorado Time Systems Console, including up to 12-lane timing, enhanced split handling, start reaction display, automatic lane arming, interface to 3 party meet management software, scoreboard cycling and more. The hardware and software combination gives you the flexibility to run your meets your way. Features: Intuitive software interface with modern Windows user interface and is touchscreen friendly. Flexible user interface options: Windows laptop or tablet is primary user interface, with Ethernet connectivity to the timer. Robust safeguards, all data is logged and saved on the Gen7. Any issues with user interface are recoverable. Timer will continue running and will finish race without user interface. Rich diagnostics, integrated pre-meet diagnostic mode to check system set up and allows proactive equipment maintenance Integrated 2.4GHz Wireless to Scoreboards Facility network connectivity Note: Includes 3-year limited warranty. GEN7 LAPTOP Qty Model Description 1 R-600-302 Laptop, GEN7 user interface 1551 E 11° Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

START SYSTEM Qty Model 1 SSE Color do TIME SYSTEMS AS oo es SCORE company Description Championship Elite Start System with wired microphone. Features: e Bright external 360-degree strobe e External visual indicator e Visual start signaling (additional equipment required) ¢ = Training mode Alternate start tones e Tabletop mount included. Tripod or flagpole available START SYSTEM ACCESSORIES Description Portable tripod for the Infinity or Champ series start system 25’ jumper cable for the Infinity series or Championship Elite start system 6watt individual block speaker with banana plug, 72” Description Six-lane touchpad system for the CTS timing system Includes the primary six-lane cable harness (CH41-6}, (7) seven pushbuttons (PB-6), vacuum pump (VP-2), and touchpad meter (TPM-D). TOUCHPADS NOT INCLUDED Description Additional push buttons for lane timing Description Aquagrip gutterhung touchpads (78" x 22") US PATENT 5,702,799 Note: Includes 3-year limited warranty. ** CUSTOMER HAS (2) BACKUP TOUCHPADS** Description Special size Touchpad brackets Gutter diagram/measurements must be supplied upon order Qty Model 1 TR3 1 R-INF-SJ25 6 —_R-SP-6-45-72 SIX- LANE TOUCHPAD SYSTEM Qty Model 1 TP-SYS-6 TIMING ACCESSORIES Qty Model 6 ~~ PB-6 TOUCHPADS Qty Model 8 TP-78G TOUCHPAD ACCESSORIES Qty Model 7 4000-0040 1 CAD-TP/P Touchpad caddy for gutterhung touchpads. Holds up to ten touchpads. Some assembly required. 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

IN-DECK Qty Model 6 TDP-200 WALL PLATE Qty Model 1 WLPA CABLES Qty Model 1 CHI-25-CPUA 1 CMP-WP25 SYSTEMS a cola CORE company Color do Description Titanium deck plate Titanium deck plates require a 4” square or 4.125” diameter circular opening at a minimum. Written verification and sign off required from customer. Note: Includes 5 year warranty. CTS is the only Manufacturer of Titanium Deck Plate. Description Basic aluminum wail plate kit includes near end timing components and mounting hardware Description 25’ interface cable from the wall plate to the Timing Console Cable, Championship starter to wall plate 25’ Description 3 Judge System for Diving & Synchronized Swimming GEN7 Diving allows pre-meet and “on the fly” data entry & storage, meet management software information upload & download from a PC. System includes the required number of judging terminal, judging terminal breakout box, computer interface hub, Gen7 Diving Software, and all necessary cables. Description Kit, Retrofit WLPA Description 4-digit Slim Pace Clock Features: e 4-Digit Pace Clock e 13” Red Digits — Viewable up to 500 feet e High Intensity LED — Indoor/Outdoor e 2.8” deep * Displays Hour/Minutes or Minutes/Seconds e 15 Ibs. Description Slim pace clock cord cover + hardware kit Description GEN7 DIVING Qty Model 1 JSYS-3 ACCESSORIES Qty Model 1 K-485 PACE CLOCK Qty Model 2 SP-1400 PACE CLOCK ACCESSORIES Qty Model 2 K-TRIM-8 SLIM PACE CLOCK CONTROLLER Qty Model 1 WHC-2 Segment Time (Pace Clock) 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

SCOREBOARD Qty Model 1 LED-R 1 LED6-EH 2 SP-LED-LPT 1 SP-LED ACCESSORIES Qty Model 3 STRUT 1 R-200DC Color do = TIME SYSTEMS 7 & pL aN CORE company Description Six-line LED Scoreboard: Each module includes: 10-inch LED digits. Standard unistrut, galvanized steel channel mounting hardware, data cables. Red digits. Scoreboard functions: Displays Lane, Place, and Time for lanes 1-6 Single-line 6 digit Red LED Scoreboard: EVENT/HEAT Each module includes: 10-inch LED digits. Standard unistrut, galvanized steel channel mounting hardware, data cables. Sign Panel Frame with LANE / PLACE / TIME panel Sign Panel Frame with BLANK FACILITY PANEL Description Slotted Strut — 70” Data cable, 200 ft. SUPERVISION OF INSTALLATION Qty Model 1 SUPERVISE Description Supervision of Installation & Training Installation Agreement must be signed and returned upon order PRICE $71,489 Shipping Included UPGRADE TO VIDEO DISPLAY: FULL COLOR VIDEO DISPLAY Qty Model 1 ILD-5.9MM 588X336-A Description Full Color Video Capable Display - indoor Includes: Full matrix full color LED scoreboard with a computer controller with software, steel channel mounting hardware and data cables. Specifications * Display shall be a full color LED matrix display. Display shall be comprised of red, blue and green LED’s to form pixels. ¢ Display shall be capable of 281 trillion shades of color. 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 © (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

NOTE: PROVIDE COPY OF STATE SALES TAX EXEMPT CERTIFICATE.IF NOT EXEMPT, TAX WILL BE CHARGED AT TIME OF ORDER 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) Color do = TIME SYSTEMS A coh CORE company Display should be capable of 16-bit video processing, 100 levels of dimming capability and allow for Gamma correction. The display shall have built in graphics and animation capability with Windows based software. Graphics and animation shall have the capacity of being displayed on the entire matrix. All MS Windows fonts shall be compatible with the display. Display will allow for front service access Each pixel shall be comprised of 3 LED’s 1R1G1B Display shall have 5.9mm pixel spacing center to center Must be compatible with CTS competitive timing system Displays swimming, diving, water polo, pace clock, and synchronized swimming functions, competitors’ names, full matrix graphics and animation, live video, and has advertising capabilities Dimensions: 6.56'(H) X 11.48'(W 197,568 Pixels Desktop computer with DisiplayLink+ software and Novastar Controller Description LED Video display controller. Direct interface to CTS LED Video Displays for all applications. 1. Dual zone, Picture in Picture capable with on-the-fly user defined window sizes. 2. Hardware controlled scaling of all video input sources; PC (computer) based scalers are not an accepted alternative. 3. Shall have simple to use menu architecture allowing user to switch between video inputs and layouts with minimal keystrokes. 4. Controller shall have minimum of 5 user defined display layout templates capable of switching between sources as well as zone layouts with accessible via controller main menu. 5. Display controller shall accept the following video input signals: a. (1) DVI (supports HDCP) b. (1) HD-SDI c. (2) HDMI (supports HDCP) 6. Display controller shall include following output signals: a. (1) DVI Loop (Follows DVI Input signal) b. (1) HD-SDI Loop (Follows HD-SDI Input Signal) c. (4) LED Outputs (Primary and (3) backup outputs to LED display *Monitor outputs up to 1920x1200@60Hz output resolution. ADD $22,275 TO TOTAL CUSTOMER TO VERIFY THERE IS ENOUGH ROOM ON FLAT CMU-TYPE WALL FOR SCOREBOARD/DISPLAY OPTION CHOSEN. NUMERIC LED SCOREBOARD TO BE MOUNTED SIDE-BY-SIDE. CUSTOMER TO REVIEW/APPROVE ALL REQUIREMENTS OF SUPERVISION OF INSTALL AGREEMENT AND PROVIDE COMPLETED COPY www.coloradotime.com

TERMS: WARRANTY: SHIPPING: TAXES: FORCE MAJEURE: NOTE: Best Regards, ras WE Jenny Ruffner Color do TIME SYSTEMS A(OLA- CORE company Purchase order or 50% down, net 30 days. Visa, MasterCard or American Express are acceptable. Unless otherwise noted, the quote does not include power, permits, engineering fees, delivery charges, or installation. Please note that a change order fee of 20% will apply if any modifications are requested after a purchase agreement has been received. Additionally, if an order is canceled 24 hours after a purchase agreement is received, a cancellation fee of up to 50% may be charged. For custom equipment or special orders, including video displays and software, please be aware that these cannot be canceled once production has started. Furthermore, returns are subject to a restocking fee of up to 50%, and custom orders, including video displays, are non-returnable. Displaylink+ software and/or equipment are also non-returnable. Unless noted, the above pricing DOES NOT reflect cooperative agreement pricing, including but not limited to BuyBoard, OMNIA, TIPS, GoodBuy, YMCA Shared Services. Please reach out to your regional sales manager for additional information regarding the contracted pricing Two-year limited warranty. All other components associated with the above equipment including cable harness, deck plates (excluding titanium deck plates), wall plates, push buttons, test meters, microphones, speakers, data cable, etc. will have a one-year limited warranty. PLEASE NOTE: Due to ongoing shipping and supply chain issues accurate lead times cannot be established. Lead time for most timing equipment is estimated at 2-8 weeks. Touchpads are estimated at 6-8 weeks. Video Displays are estimated at 15-20 weeks. Lead times cannot be guaranteed. Product will ship as soon as it is available. Shipping charges are estimated and subject to change. Tailgate delivery, all unloading is done by receiver. if inside delivery is needed, please call our Sales Team at (800) 279-0111, option 2. Any additional fees will be billed to end user/facility. if purchaser is tax-exempt or purchasing for resale, a copy of purchaser’s tax- exempt certificate shall be required at time of order. If purchaser’s tax-exempt certificate is not available purchaser shall be charged all appropriate tax. No Party to this Agreement shall be responsible for any delays or failure to perform any obligation under this Agreement due to acts of God, outbreaks, epidemic/pandemic or the spreading of disease or contagion strikes or other disturbances, including, without limitation, war, insurrection, embargoes, governmental restrictions, acts of governments or governmental authorities, and any other cause beyond the control of such party. During an event of force majeure, the Parties' duty to perform obligations shall be suspended. Price quotations valid for 30 days. All quotations are in U.S. Dollars. Midwest Sales Manager JR/af 1551 E 11" Street, Loveland, CO 80537 USA @ +1(970)667-1000 @ (800)279-0111 @ +1(970)667-5876(fax) www.coloradotime.com

Proposal for Upgrading to a Colorado Timing Video Display Scoreboard The Gemini Center’s pool reopening in 2026 is an exciting opportunity to refresh and modernize our facilities. A key decision is whether to reuse the original 2010 scoreboard or invest in a new video display scoreboard. The original scoreboard has been unused since 2019, was stored unmaintained for four years during the pool’s closure and has likely exceeded its functional lifespan. Industry data shows that commercial electronic scoreboards typically have a life expectancy of 6-10 years, with replacement often needed sooner if exposed to harsh environmental conditions. Given the age and exposure of the current unit, the risk of failure is high, and even if it powers on, ongoing reliability cannot be assured. By contrast, a new video display scoreboard would be a daily-use, multi-purpose feature that serves the community far beyond competitive swimming events. Why a Video Display Scoreboard is the Best Choice 1. Engages the Community — Displays full-color graphics, animations, and visual effects that create excitement and improve the spectator experience at swim meets and community events. 2. Promotes Year-Round Programs — Unlike the old board, which is only used during 10-12 swim meets per year, the video display can promote memberships, classes, special events, and community messages every day the pool is open. 3. Generates New Revenue — Space on the board can be sold for sponsorships and advertising, creating a consistent source of income to offset the initial investment. 4. Expands Event Possibilities — Can be used for “Dive-In Movie Nights,” event countdowns, and public announcements, turning the scoreboard into a flexible community engagement tool. 5. Provides Reliable Service — Offers a fresh start with dependable technology rather than risking breakdowns or costly repairs on a unit that has already exceeded its useful life.

Visual Comparison Alpha Numeric Scoreboard st \RBOROL CM fy, ty » ae PAS My ~~ >, Me saya “Oton s \Rno® Conclusion While the cost of a video display scoreboard exceeds that of a basic alphanumeric replacement, the added year-round value, marketing capabilities, sponsorship opportunities, and enhanced community engagement make this a forward-looking investment. It aligns with the Gemini

Center’s mission to provide top-quality facilities, foster community pride, and operate ina financially responsible manner.

Exhibit C Oliman 4 & TE CHNOLOGIES Ullman Electric & Technologies CCN# 3 3901 Chester Ave. Unit B Date: 8/1/2025 Cleveland, OH 44120 Project Name: Gemini Center Telephone: 216-432-5777 Project Number: 25-5790 Contact: Robert Gojkov Page Number: 1 E-mail: rgojkov@ullmanelectric.com Client Address: Site Address: Welty Building Construction Gemini Center Contact: Peter Quinlan 21225 Lorain Road E-mail: PQuinlan@thinkwelty.com Fairview Park, Ohio 44126 3421 Ridgewood Rd. Suite 200 Fairlawn, Ohio 44333 Work Description & Clarifications ‘Pricing for Colorado Time System is based on Redline 07-23-25 plan page Scope of Work: -Empty conduit with pullstring is included for low voltage per plans. All low volt cable, terminations, devices, etc., to be furnished and installed by others ‘Duplex and quad receptacles are included as shown -Junction boxes are included as shown ‘Core drilling for conduit installation is included -Cut and patch of concrete for conduit instalaltion is excluded “Excavation for conduit installation is excluded “Scoreboard, timeclocks, and deck plates to be furnished and installed by others Itemized Breakdown Description Qty 3/4" PVC40 CONDUIT 255 1" PVC40 CONDUIT 140 2” PVC40 CONDUIT 70 3/4" ELBOW 90 DEG - PVC40 - No Labor 13 1" ELBOW 90 DEG - PVC40 - No Labor 3 2" ELBOW 90 DEG - PVC40 - No Labor 3 3/4" PVC - GENERIC FTG & SUPP - NO LABOR 85 4" PVC - GENERIC FTG & SUPP - NO LABOR 47 2" PVC -GENERIC FTG & SUPP - NO LABOR 14 1° DIAM CORE 4" THICK WALL 7 #12 THHN BLACK 510 #12 THHN GREEN 255 4"SQ 1 1/2" SQ BOX COMB KO 8 4" SQ 1x DECOR EXPOSED RAISED COVER 4" SQ 2x DECOR EXPOSED RAISED COVER 4x 4x 4" BOX SCREW CVR -NEMA 3R 12x 12x 4" BOX SCREW CVR - NEMA 3R 1/4” Generic ANCHOR - NO LABOR 3/8" Generic ANCHOR - 2 1/4" DEPTH - NO LABOR SPEC DUP REC - DECOR - 20A 125V - LEV-LOK (MOD-MSTWL) RCPT MODULE - STRANDED WIRE LEADS w/ 4-PORT PUSH WIRE CONN - MSTWL-WST ORIGINAL ~~ = = ODWDANN OWN ®

CHANGE REQUEST Uliman Electric & Technologies 3901 Chester Ave. Unit B Cleveland, OH 44120 Description 4x4x6 J-box support Totals Project Name: Project Number: Page Number: Qty 6 1,472 Summary Material General Materials Material Overhead Material Markup TOTAL MATERIAL LABOR Change Order Rate Total Labor GENERAL EXPENSES FOREMAN GENERAL CONDITIONS FIELD COORDINATION OFFICE ADMIN & PROJECT GENERAL CONDITIONS OFFICE ADMIN & PROJECT COORDINATION DRAWING REPRODUCTION CONSUMABLES Total General Expenses Equipment 20' SCISSORS DC LIFT (Per Week) Total Equipment Final Amount CONTRACTOR CERTIFICATION Date: Signature: I hereby certify that this quotation is complete and accurate based on the information provided. CLIENT ACCEPTANCE CCN # 3 Final Amount: $8,847.86 Name: Date: Signature: (@ 10.000 %) (@ 5.000 %) (55.91 Hrs @ $110.00) (1.00 @ 31.1850) (1.00 @ 99.6996) (1.00 @ 31.1850) (1.00 @ 99.6996) (4.00 @ 5.7755) (55.90 @ 2.8182) (1.00 @ 230.7690) ORIGINAL 1,422.58 142.26 78.24 1,643.08 6,150.10 6,150.10 31.19 398.80 31.19 199.40 5.78 157.55 823.91 230.77 230.77 $8,847.86

Exhibit D Astro Pool (Timing System} 111,232.15 Ullman Electric (Conduit/Power) 8,847.86 Sub Total 120,080.01 GC OH&P - Fee/Overhead / N/A Grant Total

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewparkohio.gov MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Kerry Kemp, Recreation Director RE: Change order for new scoreboard DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE ADMINISTRATION AND DIRECTING THE MAYOR TO ISSUE AND APPROVE CHANGE ORDER NO. 1 FOR AN INCREASE IN THE CONTRACT PRICE IN ACCORDANCE WITH THE PROVISIONS OF THE CONTRACT BETWEEN THE CITY OF FAIRVIEW PARK AND WELTY IN CONNECTION WITH THE GEMINI CENTER REHABILITATION PROJECT AND DECLARING AN EMERGENCY It has been determined that a new scoreboard and timing system should be installed as part of the Gemini Pool Reconstruction Project. It is the recommendation of the Recreation Department that the city invests in a new video display scoreboard as part of this system. What led the Recreation Department to this recommendation? • Scoreboard Life Span – the typical lifespan for a scoreboard used in a harsh environment such as an aquatic center is 7-10 years. Our current scoreboard was purchased and installed in 2010. • Updates in timing system technology – this investment is not just for a scoreboard, it is also for the timing equipment that comes with it. The scoreboard is the most expensive part of this purchase but it is not the exclusive reason for the purchase. Technology has improved. Current timing systems will likely not work with the existing scoreboard or will soon be obsolete. • Impact on users – Opening a new pool with old equipment will have a negative impact on our users, especially as we will undoubtably have to close our new competition pool in the very near future to replace old technology and a soon to be obsolete scoreboard. The timing is right with the pool under construction to replace now with technology that is current and that which will last. Our members, patrons and users expect to see new and advanced amenities and services with this reconstruction and there is also an expectation that when the pool opens, it remains open. Why a Video Display Scoreboard is the Best Choice?

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor 440-333-2200 (City Hall) www.fairviewparkohio.gov • Engages the Community – Displays full-color graphics, animations, and visual effects that create excitement and improve the spectator experience at swim meets and community events. • Promotes Year-Round Programs – Unlike the old board, which is only used during 10–12 swim meets per year, the video display can promote memberships, classes, special events, and community messages every day the pool is open. • Generates New Revenue – Space on the board can be sold for sponsorships and advertising, creating a consistent source of income to offset the initial investment. • Expands Event Possibilities – Can be used for “Dive-In Movie Nights,” event countdowns, and public announcements, turning the scoreboard into a flexible community engagement tool. • Provides Reliable Service – Offers a fresh start with dependable technology rather than risking breakdowns or costly repairs on a unit that has already exceeded its useful life. How does this change impact the project Gross Maximum Price (GMP)? • GMP Allowance– Included in the project scope was a contract allowance $88,210.00. • Cost of new system – The total amount for the installation of a video scoreboard, timing system and the electrical subcontracted work of installing a new system is $120,080.01. • Impact on GMP – the GMP was approved at $14,192,124.00. This change could see a potential increase of $31,870.01 representing 0.225% of the total project. • Cost Savings and Credits across project – While entirely unknown now, there are going to be credits and savings throughout the project that will likely result in us staying under the current GMP even with these changes. A possible but unlikely increase of less than 1% is worth the benefits that our members, patrons and users expect to see when a new pool opens. The added benefit of getting this new equipment is immeasurable when you consider the capabilities of community engagement, promoting programs and events, generating new revenue, expanding event possibilities and just having a reliable service for our patrons that aligns with the Gemini Center’s mission to provide top-quality facilities, foster community pride, and operate in a financially responsible manner. Cc: Jennifer Pae, Finance Director/HR Manager A. Steven Dever, Law Director

Ordinance 25-50 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-50 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE UPDATING THE PETTY CASH / CASH DRAWER LIMIT FOR VARIOUS DEPARTMENTS, REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT HEREWITH, AND DECLARING AN EMERGENCY WHEREAS, Ordinance 08-01Amended updated the petty cash funds for various departments; and WHEREAS, with the advent of increased credit card usage, online payment options, and reimbursement forms controlled by the Finance Department, the need for departmental petty cash drawers has changed; and WHEREAS, departmental needs have shifted in that the Service Department does not require a cash drawer, and the Senior Center does require the establishment of one. NOW THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the following departments shall be allowed to maintain a cash drawer with the following limits: Senior Center = $100.00 Finance Department = $100.00 Police Department = $100.00 Building Department = $400.00 Recreation Department = $750.00 SECTION 2. That department’s cash drawers shall be audited on an annual basis and shall be replenished as needed so that the total cash drawer amounts shall not exceed one thousand four hundred fifty dollars ($1,450.00). SECTION 3. Petty cash reimbursements by departments cannot exceed thirty dollars ($30.00) and need to have proper documentation / receipts for reimbursement to occur. SECTION 3. The Director of Finance is hereby authorized and directed forthwith to take such action and to make such records as may be necessary to establish these cash drawers and thereafter to show their existence and condition at all times upon the proper records of the City. SECTION 4. That Ordinance 08-01A, and all previous petty cash ordinances or parts of ordinances inconsistent herewith, are hereby repealed.

Ordinance 25-50 | Page 2 SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure, necessary for the immediate preservation of the public peace, health, safety, and welfare and for the further reason that it is necessary to expedite this Ordinance for the efficient operation of the City of Fairview Park; and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 09.15.25 3rd reading: _____________________________________ William F. Minek, Council President Pro Tem ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Jennifer Pae, Finance Director / HR Manager RE: Updated Petty Cash Ordinance DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE UPDATING THE PETTY CASH / CASH DRAWER LIMIT FOR VARIOUS DEPARTMENTS, REPEALING ALL OTHER ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT HEREWITH, AND DECLARING AN EMERGENCY As reviewed during the most recent annual financial audit, it was recommended that the City update its Petty Cash ordinance that was last changed in 2008 with the opening of the Gemini Center. In working with departments, we are shifting from having a cash box for petty cash transactions to having cash drawers with a starting balance amount to give change from. This Ordinance ensures the departments have the sufficient amounts for their cash drawers and they will be audited on an annual basis. It also establishes a maximum amount that can be reimbursed for small purchases via petty cash at $30.00. Thank you for your consideration. cc: Bill Schneider, Mayor A. Steven Dever, Director of Law Liz Westbrooks, Clerk of Council

Ordinance 25-51 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25-51 ORIGINATED BY: JENNIFER PAE, FINANCE DIRECTOR/HR MANAGER REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO SELL OBSOLETE VEHICLES AND EQUIPMENT FROM THE CITY’S INVENTORY THROUGH GOVDEALS AND/OR GREATER CLEVELAND AUTO AUCTION, AND TO DISPOSE/SCRAP WHAT CANNOT BE SOLD, AND DECLARING AN EMERGENCY WHEREAS, the City of Fairview Park (“City”) owns various vehicles and equipment that were originally purchased costing in excess of five thousand dollars ($5,000) or more, which is the City’s minimum capitalization threshold, and are no longer of use by the City; and WHEREAS, it is in the best interest of the City to dispose of said obsolete vehicles and equipment; and WHEREAS, when a vehicle or piece of equipment is not in condition to be sold via auction, the City has authority to dispose/scrap said item. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Director of Finance is hereby authorized to sell the vehicles/equipment listed below for the highest and best price via auction, as determined to be the best method by GovDeals or Greater Cleveland Auto Auction, whichever is most appropriate for disposal. Make/Model VIN / Serial # Year 1. Elgin / Pelican “P” Streetsweeper P4068S 2003 2. Ford Explorer 1FM5K8AR1HGD58377 2017 3. Ford Explorer 1FM5K8AR4FGC27411 2015 SECTION 2. That proceeds from the sales are to be deposited into the fund in which the vehicle or equipment was originally purchased. If that is not readily known, the proceeds will be deposited into the Permanent Improvement Fund (260). SECTION 3. That this Council grants the auction-house (GovDeals and Greater Cleveland Auto Auction) limited power of attorney for the sole purpose of transferring the vehicle’s title to the best and most responsive bidder for each vehicle noted above after receiving approval from the Mayor.

Ordinance 25-51 | Page 2 SECTION 4. When it is deemed that a vehicle or piece of equipment is in a condition not suitable for auction, or no buyers were interested when it was put up for sale, City Council grants the authority to scrap / dispose of the said item. SECTION 5. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 6. That this Ordinance is hereby declared to be an emergency measure necessary to release vehicles to be removed from the premises and for the preservation of public peace, health, safety and welfare; and provided it received an affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor; otherwise from and after the earliest period allowed by law. PASSED: 1st reading: 09.02.25 APPROVED: 2nd reading: 09.15.25 3rd reading: _____________________________________ William F. Minek, Council President Pro Tem ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor _________________________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council FROM: Jennifer Pae, Finance Director / HR Manager RE: Disposal of Obsolete Vehicles and Equipment DATE: September 2, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following Ordinance on three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE DIRECTOR OF FINANCE TO SELL OBSOLETE VEHICLES AND EQUIPMENT FROM THE CITY’S INVENTORY THROUGH GOVDEALS AND/OR GREATER CLEVELAND AUTO AUCTION, AND TO DISPOSE/SCRAP WHAT CANNOT BE SOLD, AND DECLARING AN EMERGENCY There are three City vehicles / pieces of equipment that are obsolete and need to be disposed of via auction either through GovDeals or the Greater Cleveland Auto Auction. The cost of repair and maintenance to make or keep vehicles/equipment operational far exceeds their value, and all have since been or will be replaced with newer equipment. Thus, their disposal is necessary to make space and to take off the City’s insurance rolls. Thank you for your consideration and we look forward to discussing this further in committee. cc: Bill Schneider, Mayor A. Steven Dever, Director of Law Liz Westbrooks, Clerk of Council

Ordinance 25-__ | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 25- ORIGINATED BY: BRYAN HITCH, SERVICE DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN KING CO-SPONSORED BY: COUNCILMAN MINEK AN ORDINANCE AUTHORIZING THE ADMINISTRATION TO CONTRACT WITH C&K INDUSTRIAL SERVICES, INC. FOR STORM AND SANITARY SEWER SERVICES AND DECLARING AN EMERGENCY WHEREAS, C&K Industrial Services, Inc. has been cleaning and televising the storm and sanitary sewers in the City of Fairview Park (“City”) since March 2025; and WHEREAS, on June 16, 2025, Council passed Ordinance 25-43 authorizing a contract with C&K Industrial Services, Inc. for one hundred thousand dollars ($100,000) to clean and televise the storm and sanitary sewers in the City; and WHEREAS, the Director of Service would like to contract again with C&K Industrial Services, Inc. for additional cleaning and televising of the City’s sewer system; and WHEREAS, funding in support of this sewer work was included in the 2025 budget and the Mayor and Service Director request authorization to allocate additional funding to C&K Industrial Services, Inc. to continue storm and sanitary sewer cleaning and televising as necessary within the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Director of Finance for the City of Fairview Park is hereby authorized to allocate funding to C&K Industrial Services, Inc. to perform storm and sanitary sewer cleaning and televising as necessary in an amount not to exceed one hundred thirty-five thousand dollars ($135,000.00). SECTION 2. That the storm and sanitary sewer work as provided by C&K Industrial Services, Inc. shall be paid from the Sanitary Sewer Fund (Fund 510). SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements.

Ordinance 25-__ | Page 2 SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety and welfare; and in order to provide the community proper sewer services in a timely, efficient and economical means, and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law. PASSED: 1st reading: APPROVED: 2nd reading: 3rd reading: __________________________________________ William F. Minek, Council President Pro Tem __________________________________________ Bill Schneider, Mayor __________________________________________ Liz L. Westbrooks, Clerk of Council

20777 Lorain Road Bill Schneider Fairview Park, Ohio 44126 Mayor ____________________________________________________________________________________ 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President Kilbane and Members of City Council ORIGINATED BY: Bryan Hitch, Service Director FROM: Mayor Bill Schneider RE: Ordinance to Contract with C&K Industrial Services, Inc. for Sewer Services DATE: October 6, 2025 The Administration of the City of Fairview Park (“City”) requests the passage of the following Ordinance as an emergency with the first and final reading on October 6, 2025 with emergency enactment. The City’s goal is to clean and televise as much of the sewer system before the weather prevents this work from being done. AN ORDINANCE AUTHORIZING THE ADMINISTRATION TO CONTRACT WITH C&K INDUSTRIAL SERVICES, INC. FOR STORM AND SANITARY SEWER SERVICES AND DECLARING AN EMERGENCY C&K Industrial Services, Inc. has been cleaning and televising the storm and sanitary sewers in the City of since March 2025. The Council pass Ord 25-43 on June 16, 2025 to contract with C&K Industrial Services, Inc. for $100,000 worth of sewer cleaning and televising services. The Director of Service would like to contract again with C&K Industrial Services, Inc. to continue sewer cleaning and televising the City’s sewer system. The Administration request authorization to allocate funds for continuing the sewer cleaning and televising in an amount not to exceed on one hundred thirty-five thousand dollars ($135,000.00) to C&K Industrial Services, Inc. Funding for this sewer work was included in the 2025 budget. All costs are to be paid from the Sanitary Sewer Fund (Fund 510). cc: A. Steven Dever, Law Director Kevin Bridegum, Service Commissioner Jennifer Pae, Finance Director/HR Manager Liz Westbrooks, Clerk of Council