Council Committee Meeting Agenda

MONDAY, APRIL 27, 2026 CITY HALL - COUNCIL CHAMBERS COMMITTEE MEETING – 7:00 PM MEETING CALLED TO ORDER FINANCE Councilwoman Greenfield, Chair | Councilman Lang, Vice Chair  ORD. 26-23 Authorizing Contract with Pavement Tech for Seal Coating Services LOCAL GOVERNMENT & COMMUNITY SERVICES Councilwoman Wering, Chair | Councilman Raley, Vice Chair  Issue: FPCO 111.03 – Council Rules BOARDS & COMMISSIONS REPORTS ROUNDTABLE EXECUTIVE SESSION Charter Article 15, Section (3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject to pending or imminent court action. ADJOURNMENT

Ordinance 26-23 | Page 1 CITY OF FAIRVIEW PARK ORDINANCE NO.: 26-23 ORIGINATED BY: BRYAN HITCH, SERVICE DIRECTOR REQUESTED BY: MAYOR BILL SCHNEIDER SPONSORED BY: COUNCILWOMAN GREENFIELD and COUNCILWOMAN MANN AN ORDINANCE AUTHORIZING THE ADMINISTRATION TO CONTRACT WITH PAVEMENT TECHNNOLOGY INC. FOR SEAL COATING SERVICES AND DECLARING AN EMERGENCY WHEREAS, seal coating is a protective layer applied to pavement to extend its lifespan and improve its appearance; and WHEREAS, the Service Director recommends seal coating streets throughout the City; and WHEREAS, the Administration is requesting authorization to contract with Pavement Technology, Inc. for 36,630 square yards of seal coating on City streets; and WHEREAS, funding in support of this work was included in the 2026 budget. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF FAIRVIEW PARK, COUNTY OF CUYAHOGA AND STATE OF OHIO: SECTION 1. That the Director of Finance for the City of Fairview Park is hereby authorized to allocate funding to Pavement Technology, Inc. to perform seal coating in an amount not to exceed forty-five thousand seven hundred eighty-seven dollars and fifty cents ($45,787.50). (Exhibit “A”) SECTION 2. That the seal coating work as provided by Pavement Technonly, Inc. shall be paid from the Street Maintenance and Repair Fund (Fund 210). SECTION 3. It is found and determined that all formal actions of this Council concerning and relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and any of its Committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. SECTION 4. That this Ordinance is hereby declared to be an emergency measure necessary for the preservation of the public peace, health, safety and welfare and provided it receives the affirmative vote of a majority plus one of the members elected to Council, it shall take effect and be in force immediately upon its passage and approval by the Mayor, otherwise from and after the earliest period allowed by law.

Ordinance 26-23 | Page 2 PASSED: 1st reading: 04.20.26 APPROVED: 2nd reading: 3rd reading: ____________________________________ Bridget C. King, Council President ____________________________________ Bill Schneider, Mayor ____________________________________ Liz L. Westbrooks, Clerk of Council

Mastercard and Visa accepted; if paying via credit card, a 4% surcharge will apply. EXHIBIT “A” Pavement Technology, Inc. 24144 Detroit Rd. Westlake, Ohio 44145 Phone: 800-333-6309 440-892-1895 Fax: 440-892-0953 March 17, 2026 Mr. Bryan Hitch Director of Public Service & Development City of Fairview Park 20777 Lorain Road Fairview Park, OH 44126 Dear Mr. Hitch: We are pleased to offer our proposal to apply Reclamite® asphalt rejuvenator to the road listed below. Square Street From To Yards Amount Chanticleer Dr Lorain Rd S Sagamore Rd 2,152 $2,690.00 Parkview Ln Rockport Ln CDS 3,118 $3,897.50 Rockport Ln Brookway Ave Parkview Ln 632 $790.00 W 226th St Lorain Rd Clifford Dr 6,982 $8,727.50 W 227th St Lorain Rd Clifford Dr 7,987 $9,983.75 Sycamore Dr W 227th St W 224th St 3,048 $3,810.00 W 224th St CDS Haber Dr 2,110 $2,637.50 W 220th St Lorain Rd Clifford Dr 4,676 $5,845.00 Haber Dr W 227th St W 220th St 5,925 $7,406.25 Total 36,630 $45,787.50 Our price is inclusive of traffic control, notification of residents and all labor and material necessary to complete the work. Actual field measurements will determine final quantities. Thank you for your continued interest in pavement preservation with Reclamite®. Sincerely, Zack Helm Zack Helm zhelm@pavetechinc.com Accepted by: ____________________________Date_________

20777 Lorain Road Fairview Park, OH 44126 Mayor Bill Schneider 440-333-2200 (City Hall) www.fairviewpark.org MEMORANDUM TO: Council President King and Members of City Council FROM: Bryan Hitch, Service Director RE: Ordinance to Contract with Paving Technology Inc. for Seal Coating Services DATE: April 20, 2026 The Administration of the City of Fairview Park requests passage of the following legislation on three readings with emergency enactment: AN ORDINANCE AUTHORIZING THE ADMINISTRATION TO CONTRACT WITH PAVING TECHNOLOGY INC. FOR SEAL COATING SERVICES AND DECLARING AN EMERGENCY The City of Fairview Park (“City”) would like to begin seal coating work on streets throughout the City. The purpose of seal coating is to protect and extend the lifespan of street infrastructure, as well as to improve aesthetics. Under the proposed contract, Paving Technology Inc. will provide seal coating services for 36,630 square yards throughout the City. This work will contribute to maintaining the City roadways and reducing long-term repair costs. Funding for this project was accounted for in the 2026 City budget. The Administration is requesting authorization to enter a contract with Paving Technology Inc. to perform seal coating services in an amount not to exceed forty-five thousand seven hundred eighty-seven dollars and fifty cents ($45,787.50) and shall be paid from the Street Maintenance and Repair Fund (Fund 210). Cc: Liz Westbrooks, Clerk of Council Mayor Bill Schneider Jennifer Pae, Finance Director/HR Manager A. Steven Dever, Law Director