34-2025A - 2026 purchasing & contracting amendment - Council priorities

Docusign Envelope ID: D498E5A4- 2B64- 4905- 9442- 7523B5FE8F6E 1st read & referred to Finance 1/ 20/ 26; 2nd reading 2/ 2/ 26 ORDINANCENO: 34- 2025A BY: Baker, Bixenstine, Bullock, Evans, Kepple, Steiner, Strebig AN ORDINANCE to take effect immediately provided it receives the affirmative vote of at least two thirds of the members of Council, or otherwise to take effect and be in force at the earliest period allowed by law, authorizing the Mayor, the Director of Law, the Director of Finance, the Director of Public Works, the Director of Planning & Development, the Director of Human Services, the Director of Human Resources, or the Procurement Officer to enter into contracts for professional services, and to advertise for bids and enter into contracts for the purchase of repair, maintenance and operating supplies, services and equipment as authorized by the 2026. Appropriation Ordinance and the Administrative Code of the City of Lakewood with the lowest and best bidder or bidders or as otherwise provided by law. WHEREAS, this Council desires to provide the authorization to the Mayor, the Director of Law, the Director of Finance, the Director of Public Works, the Director of Planning & Development, the Director of Human Services, the Director of Human Resources, or the Procurement Officer to enter into contracts for professional services, and to advertise for bids and enter into contracts for the purchase of repair, maintenance and operating supplies, services and equipment as authorized by the 2026 Appropriation Ordinance and the Administrative Code of the City of Lakewood with the lowest and best bidder or bidders or as otherwise provided by law; and WHEREAS, as set forth in Section 2. 12 of the Third Amended Charter of the City of Lakewood, this Council by a vote of at least two thirds of its members determines that this ordinance is an emergency measure and that it shall take effect immediately, and that it is necessary for the immediate preservation of the public property, health, and safety and to provide for the usual daily operation of municipal departments in that delay could impair the City' s ability to provide necessary services in a timely manner for fiscal year 2026, now, therefore, BE IT ORDAINED BY THE CITY OF LAKEWOOD, STATE OF OHIO Section 1. That the Mayor, the Director of Law, the Director of Finance, the Director of Public Works, the Director of Planning & Development, the Director of Human Services, the Director of Human Resources, or the Procurement Officer be and are hereby authorized and directed to enter into a contract or contracts for supplies, services and equipment with the lowest and best bidder or bidders or as otherwise provided by law, as follows: Professional services contracts included in the 2026 Budget are as follows: 1) Legal Services........................................................................................ 400, 000 2) Recodification of Ordinances................................................................... 15, 000 3) Financial Audit......................................................................................... 85, 000 4) Hospitalization and Health Care Benefit Consulting Services............... 125, 000 5) Consultant for Workers Compensation.................................................... 40, 000

Docusign Envelope ID: D498E5A4-2B64-4905-9442- 7523B5FE8F6E 6) Risk Management Consulting Services................................................... 25, 000 7) Healthcare, Physicals, Drug & Alcohol Testing...................................... 70, 000 8) Employee Assistance Program................................................................. 25, 000 9) Supervisor / Manager / Employee Training........................................... 2201000 10) Exams for Classified Positions............................................................... 110, 000 11) Housing and Building Plans Examinations.............................................. 85, 000 12) Lakewood Jail Medical Services.............................................................. 80, 000 13) Band Concerts.......................................................................................... 33, 000 14) Municipal Engineering Consultant..................................................... 1, 000,000 15) Debt Issuance Costs............................................................................... 200, 000 16) Integrated Wet Weather Plan Professional Services.............................. 300, 000 17) Administrative Professional Services.................................................... 400, 000 18) Professional Services related to Lakewood Hospital 250, 000 19) Memberships.......................................................................................... 100, 000 Sub- Total.................................................................................................$ 3, 563, 000 Services contracts included in the 2026 Budget are as follows: 1) Government Agreements ( WEB)........................................................................ 350, 000 2) Government Agreements ( Bd of Ed/ Pools; Rockport TIF).......................................... 800, 000 3) Financial Institution Service Charges.................................................... 110, 000 4) Electronic Payment Services.................................................................. 660, 000 5) Property & Liability Insurance Contracts.............................................. 920, 000 6) Workers' Comp Stop Loss Insurance..................................................... 2203000 7) Life Insurance........................................................................................... 35, 000 8) Hospitalization and Health Care Benefit Services............................. 10, 000, 000 9) Medical Claims Billing Service............................................................. 1253000 10) Sentenced Prisoners Full Jail Service.................................................... 165, 000 11) Home Delivered Meals............................................................................ 25, 000 12) Distribution System Leak Survey............................................................ 35, 000 13) Disposal of Screenings and Grit( WWTP)............................................... 50, 000 14) Excavation Spoils Removal................................................................... 125, 000 15) Roll of Box for Street Sweeping............................................................ 110, 000 16) Solid Waste Disposal Site................................................................... 1, 800, 000 17) Organic Waste Disposal......................................................................... 165, 000 18) Waste Collections — Condominiums...................................................... 156, 000 19) Biosolids Disposal.................................................................................. 250, 000 20) Roll -Off Box for Construction Debris..................................................... 80, 000 21) Site to Receive & Process Yard Waste.................................................. 110, 000 22) Lab Analysis Service............................................................................. 110, 000 23) Citywide Computer Hrdwr Op. Sys., & Software Maint Contracts .... 2,200, 000 24) Communications Services........................................................ 245, 000 170, 000 25) Telephone Service.................................................................................. 121, 000 26) Cellular Phone Service........................................................................... 325, 000 27) HVAC Maintenance............................................................................... 220, 000 28) Elevator Maintenance............................................................................... 33, 000 2

Docusign Envelope ID: D498E5A4-2B64-4905-9442-7523B5FE8F6E 29) Fire Alarm Maintenance.......................................................................... 66, 000 30) Generator Maintenance............................................................................. 33, 000 31) Copier Maintenance Service..................................................................... 38, 500 32) Postage, Mailing Services, Equipment Lease/ Maintenance ................... 400, 000 33) Rental and Laundry of Uniforms............................................................. 60, 500 34) Advertising...................................................................................55, 000 50, 000 35) Printing Services...................................................................... 220, 000 200,000 36) LEADS Fees............................................................................................. 25, 000 37) Parking Citation Billing Service.............................................................. 66, 000 38) Fireworks Display....................................................................................85, 000 39) Transportation Services......................................................................... 165, 000 Sub- Total................................................................... $ 20,759, 000 $ 20,659, 000 Materials, supplies, and equipment authorized for purchase under the 2026 Budget are as follows: 1) Sand and Aggregate............................................................................... 100, 000 2) Concrete Supplies.................................................................................. 200, 000 3) Asphalt Materials................................................................................... 200, 000 4) Asphalt Cold Patch................................................................................... 50, 000 5) Crack Sealant......................................................................................... 100, 000 6) Road Salt ( Sodium Chloride)................................................................. 440, 000 7) Fire Hydrants, Sewer and Water Appurtenances................................... 330, 000 8) Water Meter Supplies & Materials........................................................ 650, 000 9) Sign Shop -Supplies, Blanks & Reflective Material............................... 165, 000 10) Wastewater Treatment Chemicals.......................................................... 660, 000 11) Tires and Road Service.......................................................................... 200, 000 12) Automotive Repairs, Parts and Supplies............................................. 1, 100,000 13) Oil and Lubricants.................................................................................. 110, 000 14) Fuel ( Gasoline and Diesel).................................................................. 1, 100, 000 15) Purchase Uniforms and Gear — Public Works.......................................... 55, 000 16) Electrical Supplies.................................................................................... 66, 000 17) Hardware Supplies................................................................................... 60, 500 18) Janitorial Supplies.................................................................................. 165, 000 19) Landscape Materials................................................................................. 82, 500 20) Building Supplies................................................................................... 275, 000 21) Plumbing Supplies................................................................................... 82, 500 22) Pool Supplies — Chemicals..................................................................... 165, 000 23) Small Tools and Equipment................................................................... 125, 000 24) Prisoner Food Supplies............................................................................ 50, 000 25) Purchase Uniforms & Gear — Safety Forces.......................................... 100, 000 26) Ammunition........................................................................................... 150, 000 27) Office Supplies......................................................................................... 55, 000 28) Computer Supplies................................................................................... 10, 000 29) Computer Software.................................................................................. 25, 000 30) Communications Equipment.................................................................. 120, 000

Docusign Envelope ID: D498E5A4- 2864- 4905- 9442- 7523B5FE8F6E 31) Paper Supplies.......................................................................................... 30, 000 32) Lease Copier Equipment.......................................................................... 55, 000 33) Subscriptions/ Publications........................................................................ 22,000 34) Reforestation.......................................................................................... 325, 000 35) Police Operating Equipment.................................................................. 300, 000 36) Fire/ EMS Operating Equipment............................................................ 150, 000 37) Wastewater Treatment Plant Operating Equipment............................... 700, 000 38) Fitness Equipment/ Devices...................................................................... 25, 000 Sub -Total .................................................................................................$ 8, 598,500 Total.................................................................................. $ 32, 920, 500 $ 508 Section 2. The Third Amended Charter published in the Codified Ordinances is the official charter of the City of Lakewood. Section 3. It is found and determined that all formal actions of this Council concerning and relating to the passage of this ordinance were adopted in an open meeting of this Council, and that all such deliberations of this Council and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements. Section 4. This ordinance is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, property, health, safety and welfare in the City and for the usual daily operation of the City for the reasons set forth and defined in the preamble to this ordinance, and provided it receives the affirmative vote of at least two thirds of the members of Council, this ordinance shall take effect and be in force immediately upon its adoption by the Council and approval by the Mayor, or otherwise it shall take effect and be in force after the earliest period allowed by law. DocuS, gnedby, Adopted: 2/ 17/ 2026 Approved: q - S/ Z tp Sarah I epp e, resident of Council DocuSlgned by: Maureen ac !" Clerk of Council Meghan Pf. George, Mayor