BOX Contract

CITY OF NORTH OLMSTED 
RESOLUTION NO.2026 - 32 
By: Mayor Dailey Jones 
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A 
CONTRACT EXTENSION WITH BOX, INC. 
WHEREAS, the Division of Information Technology ("IT") recommends that the City 
enter into a contract extension with Box, Inc., and has solicited quotes for a two-year and three- 
year term, at a cost of $219,847.32 and $320,166.00, respectively; and 
WHEREAS, IT recommends the three-year contract extension with Box, Inc. as it 
continues to service the City's needs, a copy of which is attached as Exhibit B, presented in 
comparison to the two-year extension quote attached as Exhibit A; and 
WHEREAS, it is the desire of this Council to authorize the Mayor to enter into a contract 
extension with Box, Inc. and to further authorize the Mayor to execute any documents required for 
said contract. 
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF 
NORTH OLMSTED, COUNTY OF CUYAHOGA, AND STATE OF OHIO: 
SECTION 1: That the Mayor be and she is hereby authorized to enter a contract extension 
with Box, Inc., pursuant to either the proposed contract extension two-year Service Order attached 
as Exhibit A, or pursuant to the three-year Service Order attached as Exhibit B. The Mayor is 
further authorized to execute any contract and/or other necessary registration documents. Any 
contract executed by the Mayor shall be in a form and substance consistent with the provisions of 
this Resolution and be approved by the Director of Law. 
SECTION 2: That this Resolution shall take effect and be in force from and after the earliest 
date provided for by law. 
PASSED: -7 � a 
ATTEST 
BEATRICE TAYLOR 
Clerk of Council 
First Reading: q—T 1_� &_ 
Second Reading: slp4A-0, 
Third Reading: "a 
Committee: ,KJ 
LO J. BROSSARD 
President of Council 
APPROVED: /�(Q � OO APPROVED AS TO LEGAL FORM - 
Michael R. Gareau, Jr. 
NICOLE DAILE NE MICHAEL R. GAREA U, JR. 
Director of Law 
Yea: (p 
Nay: 
Absent.•

EXHIBIT A 
Box, Inc, 
00 Jefferson Ave 
Redwood City, CA 94063 
tXk;cutexi Order must De received by: 
3 ebruarY 28, 2026 
This Box Service Order ("Order") is entered into by and between Box, Inc. ("Box") and City of North Olmsted ("Customer") as of the 
Service Start Date. This Order will be made subject to the existing Box Service Agreement or other applicable governing agreement mutually 
agreed between Box and Customer effective as of the date of this Order, which is hereby incorporated into this Order by reference. 
Order Details 
City of North Olmsted 
Billing Terms 
5200 Dover Center Rd 
Service Start Date': 
February 28, 2026 
North Olmsted 
Service Renewal Date: 
February 28, 2028 
Ohio 
Payment Frequency: 
Annual 
44070-3129 
Payment Method: 
Check 
United States 
Payment Terms: 
Net 30 
Quote Number: 
Q-00389523 
Enterprise ID: 
877023993 
Bill Tot: 
Sold To: 
Name: 
Carrie Copfer 
Name: 
Eric Lundberg 
Email: 
copferc@north-olmsted.com 
Email: 
lundberge@north-olmsted.com 
Phone: 
+1 440-716-4171 
Phone: 
(440)716-4170 
Products 
Product Name 
Price Type Unit Price 
Quantity Amount Per Payment Total Price 
Frequency 
Enterprise Plus (US (Box 
Recurring $499.65 
220 $109,923.66 
$219,847.32 
Service Providers) - default) 
Total One Time Charges: $ 0.00 USD 
Total Recurring Amount Per Payment $ 109,923.66 USD 
Frequency: 
Total Order Amount: $ 219,847.32 USD 
Additional Terms 
The Enterprise Plus product entitles Customer to 220 Managed Users for the applicable products and features described in the Feature Matrix 
found at the following link: f-.-p ,.[je(cu ,b±fix;corn,, n7znrr3191s3jaxjkSabtiot�f2lktt�n3x4i, which is hereby incorporated into this Order. 
For the first consecutive renewal of this Order, as long as the amount of recurring product types identified as Recurring Charge Types as per 
the order form ("Recurring Products") purchased during such renewal and the duration of the contract term are equal to or greater than the 
number of Recurring Products and the duration of the contract term previously purchased, the Parties agree that the fee per unit for each 
Recurring Product will not increase by more than 3%. If the Subscription Period is longer than one year, the base price for the per unit rate 
will be the rate in the final twelve (12) months of the subscription period. Recurring Products purchased under this paragraph are solely for 
use by Customer. 
Signature 
Q-00389523

LA7.A,*7A,1 
Service Ordev 
IN WITNESS WHEREOF, Customer has authorized this Order as of the Date of signature below. 
Customer 
City of North Olmsted 
Signature: 
Name (Print). 
Title: 
Date: 
Box, Inc. 
900 Jefferson Ave 
Redwood City, CA 94063 
Executed {Order must be received bq: 
February 28, 2026 
Some products in this Order are subject to supplemental terms which may already be included in your Agreement. To the extent your 
Agreement does not already contain supplemental terms for the use of those products, the applicable terms can be found in the Consolidated 
Product Addendum to the Agreement, which is incorporated into this Order by reference and can be found at the following link: 
hftos:/ legal.box.coo/v/AN-IndusivePAv.t 1092023. For the avoidance of doubt, in the event of a conflict between the Consolidated Product 
Addendum and any product -specific terms in your Agreement, conflict shall be resolved by giving precedence to your Agreement. 
This Order entitles Customer to Premier Enhanced Services. The Datasheet for such Enhanced Services can be found 
here: wwwwbox com le al roduct terms. 
Redeem your Box guidance services credits here: httr)s://box,my,site.com/redeemcredits 
The Box Data Processing Addendum (DPA) is made available for business enterprises that process and transfer data from the European 
Economic Area and the United Kingdom to ensure compliance with EU and UK data protection laws. Further information regarding our DPA 
and data privacy may be found here: Ltt s; 'ww4v box.conugcipr. 
1 If this order is executed by Customer or received by Box after the Service Start Date above, Box may adjust the Service Start Date based on the date Box 
provisions the products listed. 
Z Please note: All future invoices and billing inquiries will be emailed to this contact. 
Unless otherwise set forth in this Order, during the Subscription Period Box will periodically assess Customer's usage of the products purchased herein. In the 
event that Customer's use of the products is in excess of the amount purchased herein, Box reserves the right to issue an order for the number of additional 
products utilized by the Customer to be purchased by Customer on a prospective basis. Customer will either agree to said purchase or cease use of the additional 
products. 
Unless Premier Support is purchased under this order, SLC credits are not provided. Prices shown above do not include any taxes that may apply. Any such taxes 
are the responsibility of the Customer. This is an Order not an invoice. Notwithstanding anything to the contrary in the underlying agreement between the parties, 
any terms and conditions in any purchase order or similar documents issued by Customer shall be null and void. 
Q-00389523

EXHIBIT B 
Brix I 
900 Jefferson Ave 
Redwood City CA 94063 
Executed Order must be re£.",t?£.'.i',Y: 
February 28, 202i6 
This Box Service Order ("Order") is entered into by and between Box, Inc. ("Box") and City of North Olmsted ("Customer") as of the 
Service Start Date. This Order will be made subject to the existing Box Service Agreement or other applicable governing agreement mutually 
agreed between Box and Customer effective as of the date of this Order, which is hereby incorporated into this Order by reference. 
Order Details 
City of North Olmsted 
Billing Terms 
5200 Dover Center Rd 
Service Start Date': 
February 28, 2026 
North Olmsted 
Service Renewal Date: 
February 28, 2029 
Ohio 
Payment Frequency: 
Annual 
44070-3129 
Payment Method: 
Check 
United States 
Payment Terms: 
Net 30 
Quote Number: 
Q-00389518 
Enterprise ID: 
877023993 
Bill Toe: 
Sold To: 
Name: 
Carrie Copfer 
Name: 
Eric Lundberg 
Email: 
copferc@north-olmsted.com 
Email: 
lundberge@north-olmsted.com 
Phone: 
+1 440-716-4171 
Phone: 
(440)716-4170 
Products 
Product Name 
Price Type Unit Price 
Quantity Amount Per Payment Total Price 
Frequency 
Enterprise Plus (US (Box 
Recurring $485.10 
220 $106,722.00 
$320,166.00 
Service Providers) - default) 
Total One Time Charges: $ 0.00 USD 
Total Recurring Amount Per Payment $ 106,722.00 USD 
Frequency: 
Total Order Amount: $ 320,166.00 USD 
Additional Terms 
The Enterprise Plus product entitles Customer to 220 Managed Users for the applicable products and features described in the Feature Matrix 
found at the following link: Ektps;([cloucL�px.ccsn'sjrrizr7m,2�31s3jaxjkabtiot�f2lkthg'x41., which is hereby incorporated into this Order. 
For the first consecutive renewal of this Order, as long as the amount of recurring product types identified as Recurring Charge Types as per 
the order form ("Recurring Products") purchased during such renewal and the duration of the contract term are equal to or greater than the 
number of Recurring Products and the duration of the contract term previously purchased, the Parties agree that the fee per unit for each 
Recurring Product will not increase by more than 5%. If the Subscription Period is longer than one year, the base price for the per unit rate 
will be the rate in the final twelve (12) months of the subscription period. Recurring Products purchased under this paragraph are solely for 
use by Customer. 
Signature 
Q-00389518

Be , Inc, 
900 Jefferson Ave 
Redwood Oily, CA 94063 
Executed Order must be received by: 
February 28, 2026 
Service Order 
IN WITNESS WHEREOF, Customer has authorized this Order as of the Date of signature below. 
Customer 
City of North Olmsted 
Signature: 
Name (Print): 
Title: 
Date: 
Some products in this Order are subject to supplemental terms which may already be included in your Agreement. To the extent your 
Agreement does not already contain supplemental terms for the use of those products, the applicable terms can be found in the Consolidated 
Product Addendum to the Agreement, which is incorporated into this Order by reference and can be found at the following link: 
11 t ,,Ds. box, cry€ /v/AIF-Ind usivePAv.11.092023. For the avoidance of doubt, in the event of a conflict between the Consolidated Product 
Addendum and any product -specific terms in your Agreement, conflict shall be resolved by giving precedence to your Agreement. 
This Order entitles Customer to Premier Enhanced Services. The Datasheet for such Enhanced Services can be found 
here: www.box,com le al.product;.terrns. 
Redeem your Box guidance services credits here: httos://box,mv.site.com/redeemcredits 
The Box Data Processing Addendum (DPA) is made available for business enterprises that process and transfer data from the European 
Economic Area and the United Kingdom to ensure compliance with EU and UK data protection laws. Further information regarding our DPA 
and data privacy may be found here: httUs;iiwww.box_cLQgi 4dpr. 
` If this order is executed by Customer or received by Box after the Service Start Date above, Box may adjust the Service Start Date based on the date Box 
provisions the products listed. 
z Please note: All future invoices and billing inquiries will be emailed to this contact. 
Unless otherwise set forth in this Order, during the Subscription Period Box will periodically assess Customer's usage of the products purchased herein. In the 
event that Customer's use of the products is in excess of the amount purchased herein, Box reserves the right to issue an order for the number of additional 
products utilized by the Customer to be purchased by Customer on a prospective basis. Customer will either agree to said purchase or cease use of the additional 
products. 
Unless Premier Support is purchased under this order, SLC credits are not provided. Prices shown above do not include any taxes that may apply. Any such taxes 
are the responsibility of the Customer. This is an Order not an invoice. Notwithstanding anything to the contrary in the underlying agreement between the parties, 
any terms and conditions in any purchase order or similar documents issued by Customer shall be null and void. 
Q-00389518