[2026-82 Then and Now Certificates Amended.pdf]
CITY OF NORTH OLMSTED
ORDINANCE NO. 2026 - 82
BY: Mayor Jones
AN ORDINANCE TO AUTHORIZE THE EXECUTION OF THEN AND
NOW CERTIFICATES BY THE FINANCE DIRECTOR AND THE
PAYMENT OF AMOUNTS DUE FOR VARIOUS PURCHASE ORDERS
AND DECLARING AN EMERGENCY, AS AMENDED.
WHEREAS, pursuant to Ohio Revised Code Section 5705.41(D)(1), the City may not
enter into any contract or give any order involving the expenditure of money unless there is
attached thereto a certificate of the City’s Finance Director that the amount required to meet the
obligation has been lawfully appropriated for such purpose and is in the treasury or in the process
of collection to the credit of an appropriate fund free from any previous encumbrances; and
WHEREAS, Ohio Revised Code Section 5705.41(D)(1) further provides that in such
circumstances when no certificate is furnished as required and the expenditure is for $3,000.00
or more, the City’s Council, as the City’s taxing authority, may authorize the drawing of a warrant
in payment of amounts due upon such contract or order upon certification by the Finance
Director that there was at the time of the execution of such certificate a sufficient sum
appropriated for the purpose of such contract in the treasury or in the process of collection to the
credit of an appropriate fund free from any previous encumbrances; and
WHEREAS, such certificate of the Finance Director is known as a “Then and Now
Certificate,” meaning that the funds were available when the contract was made and when the
amount due under the contract was/is paid; and
WHEREAS, the City is issuing Then and Now Certificates in connection with payments
due and owing, as shown on Exhibit A attached; and
WHEREAS, City Council deems it to be in the best interest of the health, safety and
welfare of the City to approve the execution by the Finance Director of Then and Now
Certificates and to authorize the payment of amounts due under the contracts or orders, requiring
the expenditure of $3,000.00 or more.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
NORTH OLMSTED, COUNTY OF CUYAHOGA, AND STATE OF OHIO:
SECTION 1: That the Council of the City of North Olmsted, pursuant to Section
5705.41(D)(1) of the Ohio Revised Code, hereby approves the execution of Then and Now
Certificates by the Finance Director and authorizes payments due and owing, in accordance
with the schedule attached as Exhibit A and incorporated herein.
SECTION 2: That it is found and determined that all formal actions of this Council
concerning and relating to the passage of this Ordinance were adopted in an open meeting of
this Council, and that all deliberations of this Council and of any of its committees that resulted
in such formal actions were in meetings open to the public, in compliance with all legal
requirements, including Section 121.22 of the Ohio Revised Code.
SECTION 3: That this ordinance is hereby declared to be an emergency measure
necessary for the preservation of the public peace, health, safety and welfare of the citizens of
the City of North Olmsted, the immediate emergency being the necessity to approve execution
of Then and Now Certificates by the Finance Director within the current operation of the City
in order to meet the requirements of State law; therefore, this Ordinance shall take effect
immediately upon its passage and approval by the Mayor.
PASSED:
First Reading:
Second Reading:
Third Reading:
Committee:
ATTEST:
BEATRICE TAYLOR
LOUIS J. BROSSARD
Clerk of Council
President of Council
APPROVED:
APPROVED AS TO LEGAL FORM:
/s/ Michael R. Gareau, Jr.
MAYOR NICOLE DAILEY JONES
MICHAEL R. GAREAU, JR.
Director of Law
---
[2026-82 Then and Now Certificates Exhibit A Amended.pdf]
Purchase order date later than invoice date
EXHIBIT A AMENDED 09/03/26
2ND QTR & JULY 2026 & AUGUST 2026
FUND
DIVISION
VENDOR
PO #
PO DATE
INV DATE
INVOICE DESCRIPTION
AMOUNT PD
COMMENT / EXPLANATION
101
POLICE
MOTOROLA SOLUTIONS, INC.
153929
3/25/2026
3/7/2026
ANNUAL LEASE PAYMENT 4 OF 5 - DISP CONSOLES
162,288.49
Waited for budget to pass and post 03/19
440
WWTP
FLOCK SAFETY
154120
3/30/2026
3/12/2026
VIDEO SECURITY SYSTEM FOR PLANT
21,250.02
Waited for budget to pass and post 03/19
290
SERVICE
REPUBLIC SERVICES #224
154141
4/1/2026
3/31/2026
SPO-2ND QUARTER
215,901.00 Vendor invoices prior to month of service; only a
problem on 1st month of each quarter
240
RECREATION
EVERBRIDGE INC
154178
4/2/2026
3/31/2026
EVERBRIDGE 2026
11,168.31
Changed budget from 101 to 240 for 2026
Multi
SERVICE
T.H. MARTIN, INC.
154198
4/3/2026
4/1/2026
HVAC MAINTENANCE SERVICES 2026
24,987.00 Entered on date after budget approved, but PO
approvals not through until next day
101
ENGINEERING CUYAHOGA SWCD
154275
4/9/2026
3/31/2026
PIPE MOU RENEWAL
6,600.00
Temporary budget did not cover
101
CIVIL SERVICE POLY-TECH ASSOC. INC
154307
4/14/2026
4/1/2026
POLYGRAPHS FOR ENTRY LEVEL FIREFIGHTER/PARAMEDICS
3,285.00
--
101
FINANCE
CUYAHOGA COUNTY TREASURER
154385
4/22/2026
2/19/2026
5563 BURNS PROPERTY TAX
17,399.94
101
FINANCE
CUYAHOGA COUNTY TREASURER
154388
4/22/2026
2/19/2026
28590 MACKENZIE PROPERTY TAX
160,413.95
101
FINANCE
CUYAHOGA COUNTY TREASURER
154389
4/22/2026
2/19/2026
HAMPTON DR (2) PROPERTY TAX
20,231.42
200
POLICE
N. O. COLLISION CENTER
154058
3/30/2026
2/6/2026
MVA DAMAGE REPAIRS FOR 5224 (REF: 26-00090)
9,370.12
Waited for budget to pass and post 03/19
282
ENGINEERING CHAGRIN VALLEY ENG., LTD
154377
4/22/2026
4/21/2026
2026 PAVEMENT RESURFACING AND REJUVENATION
84,643.11 Waited for capital budget to pass/post 04/20;
entered on date but approved next day
650
SPRINGVALE
WEDDINGPAGES, LLC
154419
4/27/2026
4/24/2026
THE KNOT ANNUAL RENEWAL
8,140.00
200
SERVICE
SIGNAL SERVICE CO.
154553
5/11/2026
4/22/2026
VEHICLE HIT TRAFFIC SIGNAL-LORAIN AND STEARNS RD
3,240.00 POs are not done prior to amount known in order
to preserve budget
440
WWTP
BUCKEYE POWER SALES CO.
155105
6/23/2026
6/29/2026
OEM GENERATOR SERVICES
6,285.00 Process misunderstood
290
SERVICE
REPUBLIC SERVICES #224
155123
07/01/26
6/30/2026
SPO-JULY, AUGUST, SEPT
215,901.00 Vendor invoices prior to month of service; only a
problem on 1st month of each quarter
240
RECREATION
BANZAI SOUND LLC
155311
07/13/26
7/11/2026
BANZAI SOUND - FIREWORKS 7/11
3,500.00
101
HUMAN
RESOURCES
CLEMANS-NELSON & ASSOC. INC.
155320
07/13/26
6/30/2026
ARBITRATION FOR JUNE 2026
7,665.95
240
RECREATION
BREWER-GARRET
155382
07/21/26
10/23/2025 POOLPAK REPAIR
7,764.50 Discrepancy on work performed.
240
RECREATION
MAD BOMBER FIREWORKS
155450
7/29/2026 07/12/2026
FIREWORKS FOR 7/11
30,000.00
Division responsible changed from Mayor to
Recreation
130
FINANCE
OHIO DEPT. OF JOB & FAMILY
SERVICES
155477
8/3/2026
07/29/2026
CHILD SUPPORT
4,664.76
Agency no longer accepts Payroll autogenerated
checks. Have to pay on website. City needs a PO to do
220
POLICE
CLEMANS-NELSON & ASSOC. INC.
155601
8/17/2026
7/31/2026
ARBITRATION JULY 2026
3,592.50
420
FLEET
THORWORKS INDUSTRIES, INC
155534
8/13/2026
8/10/2026
HEATED HOSE FOR #P1
4,902.73 Emergency
220
POLICE
POWERDMS, INC
155599
8/17/2026
8/14/2026
POWER FTO SUBSCRIPTION
3,841.19
Property had been exempt. Purchases and
permits remove exemption. County process is to
pay the tax and then file for exemption through
State. Refund is expected.
Then and Now Certificate Requirement