[2025-42 Contract IT Box 2025 Exhibit A.pdf]
EXHIBIT A
»4 Redwoci a hE eeeey
ery Ce Ore?
This Box Service Order (“Order”) is entered into by and between Box, Inc. ("Box") and City of North Olmsted ("Customer") as of the
Service Start Date. This Order will be made subject to the existing Box Service Agreement or other applicable governing agreement mutually
agreed between Box and Customer effective as of the date of this Order, which is hereby incorporated into this Order by reference.
Order Details
City of North Olmsted Billing Terms
5200 Dover Center Rd Service Start Date!: February 28, 2025
North Olmsted Service Renewal Date: February 28, 2026
Ohio Payment Frequency: Annual
44070-3129 Payment Method: Check
United States Payment Terms: Net 30
Quote Number: Q-00331026
Enterprise ID: 877023993
Bill To?: Sold To:
Name: Carrie Copfer Name: Eric Lundberg
Email: copferc@north-olmsted.com Email: lundberge@north-olmsted.com
Phone: +1 440-716-4171 Phone: (440) 716-4170
Products
Product Name Price Type Unit Price Quantity Amount Per Payment Total Price
Frequency
Enterprise Plus (US (Box Recurring $485.10 220 $106,722.00 $106,722.00
Service Providers) - default)
Total One Time Charges: $0.00 USD
Total Recurring Amount Per Payment = $ 106,722.00 USD
Frequency:
Total Order Amount: $ 106,722.00 USD
Additional Terms
For the two consecutive renewal of this Order, as long as the amount of recurring product types identified as Recurring Charge Types as per
the order form (“Recurring Products”) purchased during such renewal and the duration of the contract term are equal to or greater than the
number of Recurring Products and the duration of the contract term previously purchased, the Parties agree that the fee per unit for each
Recurring Product will not increase by more than 5% of the order being then renewed. If the Subscription Period is longer than one year, the
base price for the per unit rate will be the rate in the final twelve (12) months of the subscription period. Recurring Products purchased under
this paragraph are solely for use by Customer.
Q-00331026
The Enterprise Plus product entitles Customer to 220 Managed Users for the applicable products and features described in the Feature Matrix
found at the following link: https://cloud,bex. Gi stiaxikSabtlobe lktha3x41, which is hereby incorporated into this Order.
For the first consecutive renewal of this Order, as long as the amount of recurring product types identified as Recurring Charge Types as per
the order form (“Recurring Products”) purchased during such renewal and the duration of the contract term are equal to or greater than the
number of Recurring Products and the duration of the contract term previously purchased, the Parties agree that the fee per unit for each
Recurring Product will not increase by more than 5%. If the Subscription Period is longer than one year, the base price for the per unit rate
will be the rate in the final twelve (12) months of the subscription period. Recurring Products purchased under this paragraph are solely for
use by Customer.
Signature
IN WITNESS WHEREOF, Customer has authorized this Order as of the Date of signature below.
Customer
City of North Oimsted
Signature:
Name (Print):
Title:
Date:
Some products in this Order are subject to supplemental terms which may already be included in your Agreement. To the extent your
Agreement does not already contain supplemental terms for the use of those products, the applicable terms can be found in the Consolidated
Product Addendum to the Agreement, which is incorporated into this Order by reference and can be found at the following link:
Q-00331026
Box, Inc
Oy leMferson Ave
pevcced
as
A 3. For the avoidance of doubt, in the event of a conflict between the Consolidated Product
Addendum and any product: specific terms in your Agreement, conflict shall be resolved by giving precedence to your Agreement.
Enhanced Services Level: Premier
Premier Services datasheet can be found at the following link:
Redeem your Box guidance services credits here: https: //t
The Box Data Processing Addendum (DPA) is made available for business enterprises that process and transfer data from the European Economic Area and the
United Kingdom to ensure compliance with EU and UK data protection laws. Further information regarding our DPA and data privacy may be found
here: bf om/gdpr.
1 Tf this order is executed by Customer or received by Box after the Service Start Date above, Box may adjust the Service Start Date based on the date Box
provisions the products listed.
* Please note: All future invoices and billing inquiries will be emailed to this contact.
Unless otherwise set forth in this Order, during the Subscription Period Box will periodically assess Customer's usage of the products purchased herein. In the
event that Customer's use of the products is in excess of the amount purchased herein, Box reserves the right to issue an order for the number of additional
products utilized by the Customer to be purchased by Customer on a prospective basis. Customer will either agree to said purchase or cease use of the additional
products.
Unless Premier Support is purchased under this order, SLC credits are not provided. Prices shown above do not include any taxes that may apply. Any such taxes
are the responsibility of the Customer. This is an Order not an invoice. Notwithstanding anything to the contrary in the underlying agreement between the parties,
any terms and conditions in any purchase order or similar documents issued by Customer shail be null and void.
Q-00331026
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[2025-42 Contract IT Box 2025.pdf]
CITY OF NORTH OLMSTED
RESOLUTION NO. 2025 - 42
By: Mayor Dailey Jones
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A ONE
(1) YEAR CONTRACT EXTENSION WITH BOX, INC. AND DECLARING
AN EMERGENCY.
WHEREAS, the Division of Information Technology (“IT”) recommends that the City
enter into a one-year contract extension with Box, Inc. at a cost of $106,722.00 which is a
reduction in cost as IT eliminated some licenses; and
WHEREAS, IT has requested a one-year contract extension with Box, Inc. as it continues
to monitor the City’s needs as the City contemplates a potential switch to Office365; and
WHEREAS, it is the desire of this Council to authorize the Mayor to enter into a one-
year contract with Box, Inc. and to further authorize the Mayor to execute any documents
required for said contract.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
NORTH OLMSTED, COUNTY OF CUYAHOGA, AND STATE OF OHIO:
SECTION 1: That the Mayor be and she is hereby authorized to enter into a contract
extension with Box, Inc. for $106,722.00, pursuant to proposed contract extension Service Order
attached as Exhibit A. The Mayor is further authorized to execute any contract and/or other
necessary registration documents. Any contract executed by the Mayor shall be in a form and
substance consistent with the provisions of this Resolution and be approved by the Director of
Law.
SECTION 2: That this Resolution is hereby declared to be an emergency measure
immediately necessary for the public health, safety and welfare and for the further reason that IT
requires the contract be signed as soon as possible to continue services from Box, Inc.; and
further provided it receives the affirmative vote of two thirds of the members of Council, it shall
take effect and be in force immediately upon its passage and approval by the Mayor.
PASSED: ________________________
First Reading: _______________
Second Reading: _______________
Third Reading: _______________
Committee: __________________
ATTEST:
_____________________________
__________________________
BEATRICE TAYLOR
LOUIS J. BROSSARD
Clerk of Council
President of Council
2
APPROVED: ___________________
APPROVED AS TO LEGAL FORM:
_______________________________
/s/ Michael R. Gareau, Jr. ______
NICOLE DAILEY JONES
MICHAEL R. GAREAU, JR.
Director of Law