City Council Regular Meeting Agenda – 2026-04-06

OBERLIN CITY COUNCIL MEETING AGENDA: April 6, 2026 Meeting Place: Council Chambers, 85 S. Main Street Dates: 1st & 3rd Mondays Meetings can be viewed online at @:Watch Live WALTZER NEW MCFARLIN JOHNSON MILLER LÓPEZ PETERSON Eboni Johnson: President of Council Michael McFarlin: Vice-President of Council Belinda Anderson: Clerk of Council Greg Holcomb: City Manager Jon Clark: Law Director Marin Fowler: Finance Director REGULAR CITY COUNCIL MEETING – 7:00 P.M. – COUNCIL CHAMBERS 1. COUNCIL BUSINESS a. Call Regular City Council Meeting to Order and Roll Call – 7:00 p.m. b. Approval of Minutes – March 2, 2026, Work Session and Regular City Council Meeting, March 9, 2026, and March 10, 2026, Special City Council Meetings and March 16, 2026, Work Session c. Proclamation - National Public Health Week 2026 d. Proclamation - Fair Housing Month e. Proclamation - American National Friendship Day f. Proclamation - Earth Day 2026 g. Boards and Commissions Handbook

2. ANY CONCERNS THAT ARE NOT ON THE AGENDA MAY BE BROUGHT TO THE ATTENTION OF COUNCIL AT THIS TIME (Members of the public and Council members may address the City Council for a maximum of three minutes each.) 3. OPPORTUNITY FOR A REPORT FROM A CITY BOARD OR COMMISSION REPRESENTATIVE. 4. OPPORTUNITY FOR A REPORT FROM AN ADMINISTRATIVE DEPARTMENT REPRESENTATIVE. 5. OLD BUSINESS A. Ordinance No. 26-14 AC CMS: An Ordinance Amending Chapter 133 of the Oberlin Codified Ordinances to Incorporate a Fee Schedule for Participation in City of Oberlin Recreational Programs (3rd) B. Ordinance No. 26-19 AC CMS: An Ordinance Amending the City of Oberlin Employee Policy Manual to Go Into Immediate Effect (2nd) C. Ordinance No. 26-22: An Ordinance Amending Section 521.13(3)(f) of the Oberlin Codified Ordinances to Define an Exception to the Prohibition of the Siting of Extraction Production and Delivery Infrastructure to Go Into Immediate Effect (2nd) D. Ordinance No. 26-23 AC CMS: An Ordinance Authorizing the City Manager to Enter into an Agreement and to Execute Such Additional Documents and Instruments Necessary to Purchase Property Located at 312 South Main Street for Use by the Oberlin Municipal Light and Power System to Go Into Immediate Effect (2nd) 6. NEW BUSINESS A. Ordinance No. 26-24 AC CMS: An Ordinance Adopting a Policy for the Production or Inspection of Video Records of the Oberlin Police Department and the Oberlin Prosecutor's Office Requested Under Ohio Public Records Laws to Go Into Immediate Effect. B. Ordinance No. 26-25 AC CMS: An Ordinance Authorizing The City Manager To Enter Into A Compensation Agreement With The Oberlin City School District Board of Education To Go Into Immediate Effect.

C. Resolution No. R26-06 AC CMS: A Resolution Prescribing the Annual Compensation to be Received by the Clerk of the Oberlin Municipal Court as Required by Section 1901.31(C)(1) of the Ohio Revised Code to Go into Immediate Effect 7. COUNCIL COMMUNICATIONS a. Referrals b. Suggestions for future agenda items with discussion c. Advocacy d. Correspondence e. Liaison reports from commission meetings 8. CITY MANAGER’S REPORT 9. OPPORTUNITY FOR OTHER APPOINTEES TO REPORT 10. ADDITIONAL PUBLIC PARTICIPATION (Members of the public may address the City Council for a maximum of three minutes each.) 11. ADJOURNMENT: ___________________________

April 6, 2026 1. b. Through: Belinda Anderson, City Clerk From: Belinda Anderson, City Clerk SUBJECT: Approval of Minutes – March 2, 2026, Work Session and Regular City Council Meeting, March 9, 2026, and March 10, 2026, Special City Council Meetings and March 16, 2026, Work Session Attachments Minutes -C ity Council Work Session - March 2, 2026 Minutes - City Council Regular Meeting Minutes - March 2, 2026 Minutes - Special City Council Meeting- March 9, 2026 Minutes - City Council Work Session Minutes - March 16, 2026

Oberlin City Council Work Session Minutes March 2, 2026 City of Oberlin 1 Printed on 4/2/2026 1 2 3 4 5 6 DRAFT 7 Minutes of the Oberlin City Council Work Session 8 Held March 2, 2026 9 6:00 p.m. 10 11 A Work Session of the Oberlin City Council was held on March 2, 2026, and was called to order at 6:00 12 p.m. by Presiding Officer Eboni Johnson. The purpose of the work session was to hear an update on the 13 revised Climate Action Plan. Roll Call was taken as follows: 14 15 1. Call Meeting to Order and Roll Call 16 17 Council Members: Present Absent 18 19 Joseph Waltzer   20 Jessa A. New   21 Michael McFarlin   22 Sondra Miller   23 Libni Lopez   24 Kristin Peterson   25 Eboni A. Johnson   26 27 Appointees: 28 29 Greg Holcomb, City Manager 30 Belinda Anderson, Clerk of Council 31 32 Others Present: 33 34 Linda Arbogast, Sustainability Coordinator 35 Melanie Nutter, President of Nutter Consulting 36 37 38 2. Climate Action Plan Update 2026 39 40 Members of the City Council heard a presentation from Linda Arbogast, Sustainability Coordinator, 41 and Melanie Nutter of Nutter Consulting as they both gave an overview of the Climate Action Plan 42 Update for 2026. 43 44 {A copy of the PowerPoint presentation is attached to the minutes} 45 46

Oberlin City Council Work Session Minutes March 2, 2026 City of Oberlin 2 Printed on 4/2/2026 Following the presentation, Councilmember New asked if there had been any work to review the zoning 47 code to see if everything is in order to complete the climate action plan draft. Arbogast responded not 48 yet, as it is something on her to-do list. She noted that there is something she is doing relating to the 49 zoning code. She is working closely with Carrie Porter, Planning & Development Director, regarding 50 native plants and giving the option to potential developers for landscaping plans. New noted at the Open 51 Space & Visual Environment meeting, members talked about creating a comprehensive list for native 52 plants, so there might be a chance to connect with Arbogast and merge lists. 53 54 McFarlin noted that, under the energy section of the plan, there are actions related to enhancing the 55 electrical grid with smart technologies. He asked whether the City could switch everything to electric 56 right now and, if not, when that might be possible. He also asked whether conversations were currently 57 taking place regarding that. Arbogast responded that there are conversations that are happening, but the 58 answer is no. We couldn’t switch everything right now to electric and be ok. She and Drew Skolnicki, 59 OMLPS Director, have had conversations, and they have talked about offering rebates. For example, 60 certain parts of the City have more capacity than others. So, if we were to offer a downtown business a 61 rebate to go all-electric. We have more capacity to do that right now for downtown businesses, but not 62 the industrial park. It doesn’t mean we can’t build it, but we’re definitely in conversation on where to 63 build up the capacity in sections of the City. 64 65 Ted Wolner, 74 Kendal Drive, said that as part of the task force for the last year and a half, there has 66 been a lot of work to update the Climate Action Plan and make it what the Council sees before them 67 tonight. He’s part of the Oberlin Community Green Team, and they hope to foster and implement 68 projects related to the plan that do not fall within the official authority of the Council. For example, that 69 would be tree planting since the City has a tree planting program that addresses so-called tree deserts, 70 wherever they may be in town. Tree planting helps with carbon sequestration, but also adds beauty to 71 spaces that could use them. 72 73 Cindy McPherson, 53 King Street, said that she is also a part of the team with Wolner and others and 74 has been inspired by the work that has been done. It would be really easy to feel great about this plan, 75 but then not do the hard follow-up work that needs to happen to make it a reality. The biggest challenge 76 we face, especially in the commercial sector and in new developments, is that builders and developers 77 have a standard way of doing things, and the standard way is not thinking about climate change. We’re 78 going to have to go to some uncomfortable places. We’re going to have to slow down, think about 79 different ways we can do things, and tell the developers who have been doing it a certain way to try 80 something else. When it comes to the industrial park, we could blow our carbon inventory out of the 81 water if we get a whole bunch of high-energy users in who don’t care about our carbon neutrality goals. 82 Instead of that, we could become leaders in the country by pushing ourselves and really proactively 83 seeking people who are going to align with our values. 84 85 John Peterson, 46984 West Hamilton Street, said there is a great deal of appreciation to Council, present 86 and past, and for the leadership that Oberlin has shown. We’re living in a rough time, but he is part of 87 a community that is moving forward on important issues such as climate change and showing leadership 88 that, as a small community, is a drop in the bucket. Oberlin inspires the world, and Council has an 89 opportunity to push us forward into even more of a leadership role than we’ve already played on this 90 vital issue of our time. This report, unlike the previous one, really does prioritize climate adaptation as 91 well as climate mitigation, and we all recognize the world has already changed. We need to be honest 92 and try to help, particularly those who are going to be suffering disproportionately as a result of the 93 changing climate. This report values that information, and it has actionable items in it, and he hopes 94 that the Council will help move the City into a more leadership position. 95 96

Oberlin City Council Work Session Minutes March 2, 2026 City of Oberlin 3 Printed on 4/2/2026 Heather Adelman, 240 Elm Street, said she has served as the chair for the Climate Action Plan 97 Committee for the past year and a half. It is an honor to live in a community that values climate action 98 and climate action planning. She stands ready to help with implementation once this plan passes. 99 100 Holly Swiglo, 95 Union Street, said she is a junior at Oberlin College and is majoring in Environmental 101 Studies and Politics. She leads the Oberlin Climate Coalition, which is a student climate advocacy 102 group on campus, and is a member of the Oberlin Community Green Team that is dedicated to 103 advancing the climate action plan at the community level. She is impressed by the depth of the process 104 and the high level of community input. She appreciated the plan’s emphasis on the sustainable 105 development of the industrial park. Sustainable development for the industrial park could look like 106 LEED and other sustainable building certifications, trying to power it with renewables to the greatest 107 extent possible, as well as other ideas. This plan shares voices from community members as well as 108 students. It also employs an intersectional lens to ensure economic growth, jobs, and other benefits 109 while also reducing emissions because we can have all those things at the same time. The plan, as it 110 stands today, will be of great benefit to the community and also the world beyond Oberlin. 111 112 Sophie Brown, 135 West Lorain Street, stated she supports the plan. It is really ambitious, community- 113 oriented, and it’s really what the City needs right now. The promotion of small businesses and 114 sustainable infrastructure in the plan has the ability to progress in the future. Oberlin is serving as an 115 example for other small towns that are hoping to address the big issue of climate change. We’re not 116 just protecting ourselves and our neighbors from global warming, but it’s a step forward towards 117 protecting everyone. She is excited about some of the education opportunities that are featured in the 118 plan. As a board member of the Green Edge Fund, she is proud to say that they have funded Oberlin 119 Middle School’s new hybrid heat pump and the environmental dashboard that accompanies it. She’s 120 had the opportunity to see what Oberlin City Schools students have already done with the dashboard 121 and the learning that’s been available to them. Education isn’t just about kids and the opportunity, but 122 also for employment opportunities and training in sustainable trades like HVAC systems and green 123 energy. She would like to strongly advocate for green development, in particular, the LEED 124 certification. 125 126 Emma Knisbacher, 113 West College Street, stated they are excited about the plan. Being from 127 Berkeley, California, and having attended hectic city council meetings, it is refreshing to see everybody 128 lead with kindness, open this meeting with kindness, and push for a plan that centers around kindness. 129 This plan will help approach building an industrial park, not out of how can we get enough energy for 130 our citizens, but also how can we make sure that residents of Pittsfield Township can profit from this 131 as well. Also, making sure that residents there get new jobs out of it, not polluting smokestacks. They 132 are excited that everyone continues to do this work with kindness and takes everybody’s opinion into 133 account. 134 135 Isiah Johnson, 113 West College Street, stated that while he is not involved much with climate 136 initiatives around campus, he felt compelled to join the rest of the Oberlin Climate Coalition in voicing 137 support for the eco-industrial park. The environmental crisis is going to be and is already the defining 138 crisis of this generation and for future generations. It’s less of a question of avoidance and more a 139 question of mitigation. This plan is a tangible and practical way for us and future generations to use as 140 a lever to pull ourselves out of the chasm that we’ve already opened. He expressed support for the 141 LEED system as it is an important accrediting system that needs to be used. 142 143 An Oberlin College student commented that as a graduating senior, it is hard to find places like Oberlin 144 because it is special in so many ways. She will be turning to Oberlin as a guideline for the spaces that 145 she searches for after graduation, and this plan is an example of that work. She supports all parts of the 146 plan, not just some of it. 147

Oberlin City Council Work Session Minutes March 2, 2026 City of Oberlin 4 Printed on 4/2/2026 148 3. Adjournment 149 Since there was no further business to discus, the work session adjourned at 6:52 p.m. 150 151 Prepared by: 152 153 __________________________ 154 Briana Reynolds 155 Clerk of Council’s Assistant 156 157 Attest: 158 159 _______________________________ ___________________________ 160 BELINDA B. ANDERSON, MMC EBONI A. JOHNSON 161 CLERK OF COUNCIL PRESIDENT OF COUNCIL 162 163 164 APPROVED: POSTED: 165 166

Oberlin Climate Action Plan Update 2026 A Community-Driven Path to a Climate-Positive, Resilient Future Presented to the Community and to the City Council for Adoption March 2, 2026

Why We’re Here Today Why update the Climate Action Plan now Climate impacts are already affecting Oberlin The City has made major progress but remaining carbon pollution exists and risks to the community are clear This update translates community and City priorities into an actionable roadmap 02

Oberlin’s Climate Risks & Local Context What climate change looks like in Oberlin Extreme heat days projected to triple by 2030 Increased flooding risk, infrastructure stress, and health impacts as a result Heavy rainfall events increasing by 25% by 2030 Disproportionate impacts on seniors, renters, and low-income household 03

Oberlin is already a climate leader 69% reduction in community- wide emissions since 2007 100% carbon-neutral electricity through OMLPS Expansion of composting, efficiency programs, local food systems, and active transportation Remaining emissions largely from natural gas in buildings and gasoline transportation 04

Climate Vision & Goals 05 Healthy, efficient homes Safe, accessible and clean transportation Restored nature and enhanced food systems A resilient, equitable community A low waste, circular local economy Informed and engaged community supported by outreach and education Vision for Oberlin’s Future Plan Goals Reduce carbon emissions 75% by 2030 Become climate-positive by 2050 Advance electrification as a primary pathway Invest deeply in climate resilience Ensure a just transition centered on affordability, health, and equity

Equity Is Not a Chapter It’s the Framework A Commitment to Equity and Inclusion Affordability Representation Health and wellbeing Local economic benefit Accessibility Equity is embedded across all strategies and actions 06

Community Voice Shaped This Plan How this plan was built City staff workshop (18 participants) Two public community workshops (125 participants) Over 50 stakeholder interviews across all sectors Strong participation from residents, students, businesses, nonprofits, institutions and protected populations 07

This Plan is Built for Implementation Designed to guide real-world decision-making, funding, and partnerships 08 A clear, usable roadmap sectors 9 strategies 34 actions 97 implementation steps 274 Each implementation step is evaluated for impact, equity, cost, and readiness.

The 9 Climate Action Sectors A Commitment to Equity and Inclusion Energy 01 04 Land Use & Trees Food Systems Transportation Water & Stormwater Local Economy & Workforce Housing & Buildings Waste & Materials Education & Engagement Equity is embedded across all strategies and actions 02 05 03 06 07 08 09 09

Oberlin Greenhouse Gas Emissions Inventory 2024

Why Focus on Buildings & Energy 10 The Oberlin Advantage Electricity is carbon-neutral on an accounting basis Electricity is accounted as zero-emissions through OMLPS procurement and RECs. Most remaining building emissions come from natural gas Electrification + efficiency = emissions reduction, health benefits, and resilience

Energy Energy priorities Promoting and investing in ynergy Efficiency Phasing out natural gas use toward electrification Expanding local renewable energy Generation Enhancing energy infrastructure and grid resilience 11 01 03 02 04

Transportation: Access, Safety, and Choice Transportation priorities Strengthen regional and local transit Expand shared mobility and EV readiness Improve walking and biking safety Reduce dependence on personal vehicles while improving access 11 01 03 02 04

Housing and Buildings Built environmental priorities Developing sustainable, affordable housing on City-owned land Expanding energy upgrades for existing homes Updating zoning to support diverse, climate- ready housing Providing green construction education and financial incentives 12 01 03 04 02

Natural Systems: Trees, Water, and Green Infrastructure Nature as climate infrastructure Tree planting where canopy improves cooling and building energy performance Plum Creek restoration and riparian buffers Stormwater upgrades and green infrastructure Reduced flooding, improved water quality, and public health benefits 12 01 03 04 02

Waste, Food, and Circular Systems Reducing emissions upstream Expand composting and recycling participation Strengthen local food systems and farmer support Reduce waste at the source Improve food access, resilience, and soil health 13 01 03 02 04

Local Economy & Workforce Climate action as economic development 14 Eco-Industrial Park with high-performance buildings and green infrastructure Workforce training for heat pumps, EVs, solar, and energy efficiency Support for business electrification and efficiency Keeping climate investment local 01 03 04 02

Education & Engagement Making climate action accessible Community-wide climate literacy School partnerships and youth leadership Gamified engagement and voluntary pledges Multilingual and culturally relevant outreach 15 01 03 02 04

Resilience & Emergency Preparedness 16 Preparing for what’s already here Cooling centers and resilience hubs Microgrids and battery storage at critical facilities Emergency communications upgrades Flood preparedness and neighborhood-level resilience 01 03 02 04

Top 20 Priority Projects 17 What happens first (2025–2030) Highest impact Most feasible Equity-forward Designed for early wins and momentum

How We Prioritized What Happens First This plan uses a structured implementation framework The Top 20 reflect actions that score high on impact and equity and are feasible to launch in the next 3–5 years. Greenhouse Gas Impact (High / Medium / Enabling) Equity Benefit (Transformative / Targeted / Broad) Implementation Readiness (Ready Now / Needs Capacity / Funding Dependent) Cost & Funding Pathways Clear Lead Agencies & Partners 18

Priority Projects Illustrative highlights Complete streets and transit access Eco-Industrial Park development Tree planting and stormwater upgrades Composting expansion and waste reduction Home electrification and efficiency upgrades 19

Equity & Co-Benefits Who benefits and how Lower energy burdens through efficiency and electrification 01 03 Improved mobility and access Local jobs and workforce pathways Healthier homes and cleaner air Safer cooling and emergency resources 02 04 05 Equity impacts are tracked across all Top 20 projects 20

Implementation & Accountability How this gets done Led by the Office of Sustainability Cross-department City coordination Community partnerships Internal implementation tracking + public dashboard reporting 21 Oberlin Community Green Team

Funding & Phasing Grants and partnerships Exploration of local funding tools Phased implementation through 2030 Regular plan updates every five years A clear, usable roadmap 22 Actions are categorized by readiness to guide annual budgeting and grant strategy.

This Climate Plan Update Is Robust on proven leadership on affordability, resilience and equity to evolve with the community in community input not just aspirations Builds Focused Designed Grounded Clear priorities Implementable Key takeaways 01 02 03 04 06 05 23 Step by step actions

What Adoption Means How this gets done Formal adoption of the Climate Action Plan 01 02 03 Direction to staff and partners An implementation roadmap for grants, capital planning, and policy alignment 24

25 Why We’re Here Today A shared commitment Oberlin’s climate leadership has always been rooted in community values. This plan ensures that leadership continues, thoughtfully, equitably, and together.

THANK YOU

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 1 Printed on 4/1/2026 1 2 3 4 5 6 DRAFT 7 Minutes of the Regular City Council Meeting 8 Held March 2, 2026 9 7:00 PM. 10 11 A regular meeting of the Oberlin City Council was held on March 2, 2026, in the Council Chambers of 12 the Oberlin City Hall, located at 85 S. Main Street, Oberlin, Ohio. Council President Eboni A. Johnson 13 called the meeting to order at 7:03 PM. Roll Call was taken as follows: 14 15 1. COUNCIL BUSINESS 16 (a) Call Regular City Council Meeting to Order and Roll Call – 7:00 PM. 17 18 Council Members: Present Absent 19 20 Joseph Waltzer   21 Jessa D. New   22 Michael McFarlin, Vice President   23 Sondra Miller   24 Libni Lopez   25 Kristin Peterson   26 Eboni A. Johnson, President   27 28 Appointees: 29 30 Greg Holcomb, City Manager 31 Jon Clark, Law Director 32 Marin Fowler, Finance Director 33 Belinda Anderson, Clerk of Council 34 35 (b) Approval of Minutes –Special Meeting – February 9, 2026, and Regular City Council Meeting 36 – February 17, 2026. 37 38 The minutes were approved as submitted. 39 40 (c) Proclamation – Women’s History Month 41 42 Councilmembers New read the proclamation and presented it to Cindy Frantz. 43 44 (d) Appointment to City boards and commissions 45

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 2 Printed on 4/1/2026 Councilmember New announced that the nominating committee would like to nominate Cortland 46 Hill for the Public Utilities Commission and Elena Pinto-Torres for the Open Space & Visual 47 Environment Commission. 48 49 Peterson, seconded by Lopez, moved to approve the slate of nominees to fill the vacancies. 50 51 Roll Call: 7 Ayes 0 Nays Motion Carried 52 53 (e) Hear and Discuss Financial Summary Presentation from the Finance Director and City Manager 54 55 Members of Council heard from Marin Fowler, Finance Director, and Greg Holcomb, City Manager, 56 as they presented the financial summary for the City of Oberlin. 57 58 {The presentation is attached to the minutes.} 59 60 During the presentation, McFarlin sought clarification on transportation services. Fowler responded 61 that the City will need to find a funding source before the end of the year for transportation needs. 62 63 Waltzer asked about the loss of property tax since the Ohio Statehouse is proposing to end it. Fowler 64 noted that if we don’t have the property tax, that’s what we lose, and they’re looking to get rid of 65 the entire amount altogether. 66 67 Following the presentation, New asked if Fowler could give her thoughts on the finances for the 68 city. Fowler noted that there is an opportunity within the City for higher revenue and would love to 69 see the Council focus on that and to see a decrease in spending. 70 71 Greg Holcomb, City Manager, stated that he’s had discussions with several department heads about 72 the unencumbered and encumbered numbers because it shows the perspective of the City’s finances. 73 There has been discussion about revenue estimates being too conservative and the unencumbered 74 balance, but anyone can look back at the year 2000 or even 2020 until the projection of this year for 75 that unencumbered cash, it’s over a $4 million drop. So, while this current year’s estimate is over a 76 $2.5 million drop in those couple of years. While the perspective is confusing, it shows that there is 77 a loss of revenue over time. This is a warning that he puts out to department heads to think carefully 78 about projects or expenses that they’re taking on, and have to sit down and think through some of 79 these things. He has charged the department heads to start looking at all their fees and check with 80 neighboring communities to make sure they’re charging appropriately. 81 82 Waltzer asked about the big drop in the general fund, which was due to the industrial parkland 83 purchase, correct? Fowler responded in the affirmative. He continued by saying that a substation is 84 tied to that, but there hasn’t been a narrative on the industrial park as far as what the City is spending 85 on it and what we’re putting into it. He was wondering if a work session just on the industrial park 86 would be beneficial so that everyone is on the same page in terms of understanding where we are as 87 far as timeline, expenses, and the plan. Holcomb responded that he does have information on the cost 88 breakdown of the expenses, and that information is already readily available. He does want to have a 89 conversation about what the industrial park will look like and some potential ideas. 90 91 2. ANY CONCERNS NOT ON THE AGENDA MAY BE BROUGHT TO THE ATTENTION OF 92 THE COUNCIL AT THIS TIME 93 94 Aliza Weidenbaum, 99 South Cedar Street, expressed her opposition to not having a third reading at 95 Eastwood School. She felt the Council should have done its due diligence when it came to the 96

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 3 Printed on 4/1/2026 developer, Yossi Levy of Y.U. Properties LLC, and that future tenants might not agree with having a 97 landlord who lives abroad. 98 99 Emma Knisbacher, 133 West College Street, expressed the same sentiments as the last speaker 100 regarding the developer. There could be legal risks associated with them. 101 102 3. OPPORTUNITY FOR A REPORT FROM A CITY BOARD OR COMMISSION 103 REPRESENTATIVE 104 105 N/A 106 107 4. OPPORTUNITY FOR A REPORT FROM AN ADMINISTRATIVE DEPARTMENT 108 REPRESENTATIVE 109 110 Members of Council heard from Drew Skolnicki, OMLPS Director, who gave an update on what’s 111 happening in the electric department. He reported attending a three-day APPA legislative rally in 112 Washington, D.C. with Councilmember Sondra Miller. Provided updates on several electric department 113 projects, including resumed work on Colony, Hawthorne, and Mulberry Drives, progress on new traffic 114 signals, advancement of the power plant voltage regulator upgrade, upcoming bid openings for tree 115 trimming and a bucket truck, and continued development of the new substation. 116 117 5. OLD BUSINESS: 118 119 President Johnson asked for consent to consider old business after new business item C, since the 120 Council can’t approve the ordinance until the appropriation ordinance is approved. All of the Council 121 agreed to the decision. 122 123 6. NEW BUSINESS: 124 125 A. RESOLUTION No. 26-05 CMS: A Resolution Adopting the 2025 City of Oberlin Climate Action Plan 126 Update and Discharging the 2024 Climate Action Plan Committee 127 128 The Clerk read the resolution by number, title, and substantive portions only. 129 130 Peterson, seconded by New, moved for passage on the first reading of the Resolution. 131 132 Members of Council heard from Linda Arbogast, Sustainability Coordinator, as she went over 133 information that was presented earlier at the public hearing on the climate action plan update. 134 135 Lopez asked if the plan can be accessed on the City’s website. Also, in collaborating with other 136 departments, does that mean creating a working group, like the social equity implementation and 137 comprehensive plan implementation committees? Arbogast responded that, in regard to the website, 138 the entire plan will be placed on the website, and in addition to that, we will be putting a dashboard up 139 that will allow us to track our emissions and the actions we take. That is a process we are working on 140 with our the sustainable cities organization, ICLEI or the International Council for Local Environmental 141 Initiatives, as they’ve offered us a free year of their service, and because they see Oberlin as a model 142 small city She wasn’t sure when the new website would be available. Holcomb noted the website is 143 stuck in the legal part. He also noted that he plans to produce a task force with some of the 144 administrators who oversee these plans and then produce a strategic plan. Arbogast remarked that 145 Nutter Consulting will be working on developing a spreadsheet that will be our implementation plan, 146 which will break out tasks, who’s responsible, the timeline, and funding sources. 147

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 4 Printed on 4/1/2026 148 Jon Clark, Law Director, noted that he would like to propose an amendment to Section 1 to change 149 2025 to 2026. 150 151 Members of the public voiced their support for the climate action plan and hope that the Council will 152 adopt it. 153 154 New, seconded by Waltzer, moved to amend Resolution R26-05 CMS to read as “a resolution adopting 155 the 2026 City of Oberlin Climate Action Plan.” 156 157 Roll Call: 7 Ayes 0 Nays Motion Carried 158 (Amendment) 159 160 Roll Call: 7 Ayes 0 Nays Motion Carried 161 (First Reading) 162 163 B. ORDINANCE No. 26-14 AC CMS: An Ordinance Amending Chapter 133 of the Oberlin Codified 164 Ordinances to Incorporate a Fee Schedule for Participation in City of Oberlin Recreational Programs 165 166 The Clerk read the ordinance by number, title, and substantive portions only. 167 168 Waltzer, seconded by Lopez, moved for passage on the first reading of the Ordinance. 169 170 Members of Council heard from Ian Yarber, Recreation Director, as he discussed the fee increase. The 171 recreation commission takes a look at the recreation fees in January, and the last time there was a fee 172 increase was about three years ago. The recreation staff made some calls around the county to other 173 municipalities and looked at their fee structures. The recommendation from the recreation commission 174 was to increase the number of fees across the board in the recreation department. 175 176 Discussion ensued about the fees for recreation programs. Council was interested in knowing how many 177 scholarships were given to families in order to have their children in the recreation programs and how 178 much families are actually paying. 179 180 Clark noted that the last adjustment was in 2025 and that was Ordinance 25-02 in the first, whereas the 181 ordinance refers to Ordinance 23-15, which preceded Ordinance 25-02, so he will make that correction 182 for the second reading. Something else he wanted to point out was that this ordinance is different from 183 what has been done in the past because we’re proposing under this ordinance to codify our fees for the 184 recreation department to be in line with other fees for other services that the City offers. 185 186 Roll Call: 7 Ayes 0 Nays Motion Carried 187 (First Reading) 188 189 C. ORDINANCE No. 26-15 CMS: An Ordinance Amending Ordinance No. 25-64 AC CMS, the 2026 190 Annual Appropriation Ordinance, to Provide for the Appropriation of Funds and to Go into Immediate 191 Effect 192 193 The Clerk read the ordinance by number, title, and substantive portions only. 194 195 McFarlin, seconded by Lopez, moved for passage on the first reading of the Ordinance. 196 197

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 5 Printed on 4/1/2026 Members of Council heard from Marin Fowler, Finance Director, as she summarized budget 198 adjustments, including departmental transfers for classification alignment, updates based on 2025 199 actual expenses and revised 2026 projections, increased library property tax remittance, funding 200 changes for key projects and positions, and citywide workers’ compensation cost increases, with related 201 reallocations between departments. 202 203 McFarlin, seconded by Peterson, moved to waive the rule requiring three readings for Ordinance 26- 204 15 AC CMS. 205 206 Roll Call: 7 Ayes 0 Nays Motion Carried 207 (Suspension of Rules) 208 209 McFarlin, seconded by Peterson, moved that Ordinance 26-15 go into immediate effect to ensure that 210 the annual appropriation ordinance of the City of Oberlin, Ohio, is timely amended in order to provide 211 for the usual daily operation of the municipality. 212 213 Roll Call: 7 Ayes 0 Nays Motion Carried 214 (Effective Immediately) 215 216 (Clerk Note: Members of Council returned to Ordinance No. 26-09 at this time. ) 217 218 A. ORDINANCE No. 26-09 AC CMS: An Ordinance Authorizing an Amendment to the Contract with 219 GPD Group of Akron, Ohio, for the Engineering Services Proposal for Power Plant Generators 7 & 8 220 Relay Protection and Voltage Regulator Upgrade Project Change to Go into Immediate Effect 221 (2nd) 222 223 The Clerk read the ordinance by number and title only. 224 225 Peterson, seconded by Lopez, moved for passage on the second reading of the Ordinance. 226 227 New asked what had changed since the last time this was brought to the Council. Skolnicki responded 228 that the project has become more complicated than anticipated. The controls sit right next to each other 229 in the plant. The generators were installed at different times and were done by different engineering 230 firms. Even though the panels look the same, the wiring is different. 231 232 Lopez, seconded by Peterson, moved to waive the rule requiring three readings for Ordinance 26-09 233 AC CMS. 234 235 Roll Call: 7 Ayes 0 Nays Motion Carried 236 (Suspension of Rules) 237 238 Lopez, seconded by Peterson, moved that Ordinance 26-09 go into immediate effect to facilitate the 239 Power Plant Generators 7 & 8 Relay Protection and Voltage Regulator Upgrade Project. 240 241 Roll Call: 7 Ayes 0 Nays Motion Carried 242 (Effective Immediately) 243 244 (Clerk Note: Members of Council returned to the original order of business) 245 246

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 6 Printed on 4/1/2026 D. ORDINANCE No. 26-16 AC CMS: An Ordinance to Change the Titles, Pay Grades, and Reporting 247 Departments of the Economic Development & Housing Officer and Code Administrator Positions and 248 Amending the City of Oberlin Position Classification Plan Accordingly to Go into Immediate Effect 249 250 The Clerk read the ordinance by number, title, and substantive portions only. 251 252 New, seconded by Miller, moved for passage on the first reading of the Ordinance. 253 254 Holcomb stated these positions already exist in the planning department. The economic development 255 is actually the economic development and housing officer, which is in the current classification. The 256 request is to move these positions, one being the code enforcement officer, and make it a part-time 257 position, and move it under the building department, where it’s more suitable for the type of inspections 258 that our code enforcement does than planning. Moving the economic development and housing officer 259 and renaming it to economic development officer, as well as moving that under the city manager’s 260 office. There is one request for an amendment, as the code enforcement officer is supposed to be exempt 261 and not non-exempt. 262 263 McFarlin asked, since the building officer has been doing code enforcement, will they continue to do 264 so? Holcomb responded yes, they will be able to assist and train the new code enforcement officer. 265 266 Waltzer commented that the previous code enforcement officer was the ADA coordinator for the City 267 and that it would be great to find someone with a little expertise in the matter who would make a good 268 addition to the team. 269 270 McFarlin expressed support for the proposal but raised concerns about adding another salary to the 271 City’s budget and asked whether the economic development position would generate revenue. Holcomb 272 responded that the position would support revenue generation through economic development, help fill 273 vacant office spaces, improve citywide marketing efforts, and assist with grant research and funding. 274 275 McFarlin, seconded by Lopez, moved to amend the classification plan as presented, to change the code 276 enforcement officer, which is now under the city manager’s office, to an exempt position. 277 278 Roll Call: 7 Ayes 0 Nays Motion Carried 279 (Amendment) 280 281 Miller, seconded by McFarlin, moved to waive the rule requiring three readings for Ordinance 26-16 282 AC CMS. 283 284 Roll Call: 7 Ayes 0 Nays Motion Carried 285 (Suspension of Rules) 286 287 New, seconded by McFarlin, moved that Ordinance 26-16 goes into immediate effect to amend the 288 Oberlin Position Classification Plan to ensure the efficient operation of the City Administration. 289 290 Roll Call: 7 Ayes 0 Nays Motion Carried 291 (Effective Immediately) 292 293 E. ORDINANCE No. 26-17 CMS: An Ordinance Authorizing the City Manager to Execute an Agreement 294 with the Oberlin City School District Board of Education Granting an Easement on Lorain County 295 Auditor’s Permanent Parcel Number 09-00-076-104-043 for the Installation of Informational Signage 296 Relating to the Oberlin Elementary School 297

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 7 Printed on 4/1/2026 298 The Clerk read the ordinance by number, title, and substantive portions only. 299 300 New, seconded by Lopez, moved for passage on the first reading of the Ordinance. 301 302 Clark stated the City is the owner of the small parcel at the corner of Park and East Lorain Street, and 303 it is about 4,600 square feet. It’s a remainder parcel from a split that was done a while ago, where, 304 through some arrangement with Oberlin College, which owns the adjoining parcel. The school district 305 has asked for an easement to place a sign at that location to indicate to people that it is an access way 306 to the new elementary school. 307 308 Clark noted he would like an amendment in the ordinance itself for Section 1, which should read parcel 309 number 043. 310 311 New, seconded by Lopez, moved to amend Section 1 of the Ordinance to read the permanent parcel 312 number 09-00-076-104-043. 313 314 Roll Call: 7 Ayes 0 Nays Motion Carried 315 (Amendment) 316 317 Lopez, seconded by Peterson, moved to waive the rule requiring three readings for Ordinance 26-17 318 AC CMS. 319 320 Roll Call: 7 Ayes 0 Nays Motion Carried 321 (Suspension of Rules) 322 323 Roll Call: 7 Ayes 0 Nays Motion Carried 324 (Final) 325 326 F. ORDINANCE No. 26-18 AC CMS: An Ordinance Authorizing the City Manager to Enter into a 327 Delinquent Debt Collection Agreement with the Ohio Attorney General for the Collection of 328 Delinquent Debts Owed to the City and to the Oberlin Municipal Court 329 330 The Clerk read the ordinance by number, title, and substantive portions only. 331 332 New, seconded by McFarlin, moved for passage on the first reading of the Ordinance. 333 334 Clark stated this was brought to his attention and requested by Judge Emeka for the Oberlin Municipal 335 Court. There is a revised code section that authorizes the Ohio attorney general, pursuant to an 336 agreement approved by the legislative authority, to collect debts owed to a political subdivision. This 337 authorizes the city manager to execute that agreement. It’s primarily for the benefit of the Oberlin 338 Municipal Court. The attorney general can collect court costs, criminal and civil court costs, and fees. 339 It could be used by the city administration if there are debts that need to be collected. 340 341 Lopez, seconded by New, moved to waive the rule requiring three readings for Ordinance 26-18. 342 343 Roll Call: 7 Ayes 0 Nays Motion Carried 344 (Suspension of Rules) 345 346 Roll Call: 7 Ayes 0 Nays Motion Carried 347 (Final) 348

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 8 Printed on 4/1/2026 349 350 5. COUNCIL COMMUNICATIONS: 351 (A). Referrals 352 (B). Advocacy 353 (C). Correspondence 354 (D). Reports 355 Council members provided updates on board and commission meetings, initiatives, community events, 356 and announced upcoming meeting dates. 357 358 6. CITY MANAGER’S REPORT: 359 360 City Manager Greg Holcomb reported on the following: 361 • Attended the Ohio City Managers Association conference (OCMA). 362 • Announced that there are eight job openings on the City’s website. 363 • Noted on the front page of the website is the notice about the community grant program. 364 The deadline to turn in applications is March 6th at 4:30 pm. 365 • Noted he would like to put together an economic development strategy once the new 366 economic development & housing officer is hired. 367 • Announced a collaboration with Oberlin College, Allen Art Museum, and the Oberlin 368 Business Partnership have launched Shop ‘til Showtime. Attending a ticketed performance 369 from the college or a registered event at the museum, then someone can show the ticket or 370 confirmation at one of the businesses listed to receive 10% off part of the purchase. 371 o New notes that the event flyer can be found on Oberlin Business Partnership’s 372 website. 373 374 7. OPPORTUNITY FOR OTHER APPOINTEES TO REPORT: 375 Marin Fowler, Finance Director 376 • Announced she would be out of town and to contact one of the finance assistants if 377 questions need to be answered. 378 379 8. PUBLIC PARTICIPATION: 380 Emma Knisbacher, 133 West College Street, commented that it's important not only to have jobs at the 381 industrial park, but also job opportunities for people who could lose their jobs due to its creation. Also 382 noted that there should be considerations for increased funding for the after-school programs and wages 383 for staff. 384 385 9. ADJOURNMENT: 386 Being that there was no additional business before Council, the regular meeting adjourned at 9:20 pm. 387 388 389 Prepared by: 390 391 _______________________________ 392 Briana Reynolds 393 Clerk of Council’s Assistant 394 395

Oberlin City Council Regular City Council Minutes March 2, 2026 City of Oberlin 9 Printed on 4/1/2026 396 Attest: 397 398 399 _______________________________ ____________________________ 400 BELINDA B. ANDERSON, MMC EBONI A. JOHNSON 401 CLERK OF COUNCIL PRESIDENT OF COUNCIL 402 403 APPROVED: POSTED: 404

F I N A N C I A L O V ER V I E W Y E A R - E N D 2 0 2 5 P R O J E C T I O N S 2 0 2 6 City of Oberlin

General Outline of the Budget Process The general steps in developing the budget for the following fiscal year is presented in the following slides, assuming the permanent budget is approved before December 31st. State Code does allow for a temporary budget to be approved by December 31st to be followed by a permanent budget being approved by March 31st of the budget year.

Annual Budget June/July - Tax Budget – this is a tentative budget that is required by state code to be approved by council and submitted to the county budget commission for the budget commission to prepare tax rates for the coming year August – Capital Budget Worksheets sent to Department Heads September – Operating Budget Worksheets given to Department Heads October - Department Heads provide Capital Budgets to City Manager October - Operating Budget requests from Departments and Boards/Commissions submitted to City Manager

November - PUC reviews Water, Wastewater, Stormwater and Electric budgets and provides a recommendation to City Council. November - Council meeting following PUC meeting, the Council liaison to the PUC will read the recommendation of the PUC and corresponding projected Water and Wastewater rate changes. November - Proposed Budget, including PUC recommendations, sent to City Council. November - Council Budget Worksession(s) to review budgets with Administration and respective Department Heads/Superintendents, etc. December - Public Hearing for Capital Budgets and First Reading by City Council of the upcoming year budget. December - Second Reading and Immediate Effect of the upcoming year budget appropriations. Annual Budget - continued

Budget Amendments are approved by City Council and filed with the County Budget Commission throughout the year

Ordinance 07-10 AC CMS Requires the Following on an Annual Basis Update on Prior Year’s Revenues, Expenses, Year- end Balances – by fund Revised Current-Year Estimated Ending Fund Balances “That Council shall receive a report from the City Manager and Finance Director at a public meeting held during the first quarter of each year regarding the prior year’s revenues, expenses, and year-end balances, by fund, and the revised current-year estimated ending fund balances.”

CITY OF OBERLIN, OHIO BUDGET - SUMMARY 2025 Estimated 2026 Beginning Ending Beginning Prior Year Released Expenditures & Unencumbered Estimated Budgeted Estimated Fund Title Fund # Unencumbered Cash Encumbrances Revenue Encumbrances Cash Revenue Expenditures Balance GENERAL FUND 111 9,349,744.52 75,508.43 12,393,006.06 12,592,565.02 9,225,693.99 12,124,624.45 14,152,285.25 7,198,033.19 INCOME TAX FUND 112 1,607,786.62 64,223.14 3,481,306.08 4,231,663.62 921,652.22 3,623,723.73 4,094,529.38 450,846.57 STREETS M&R FUND 113 72,897.61 2,457.36 529,836.99 589,072.33 16,119.63 600,472.28 604,935.98 11,655.93 STATE HIGHWAY FUND 114 48,477.73 - 24,190.05 47,507.81 25,159.97 43,571.62 60,324.64 8,406.95 CABLE DEPOSIT FUND 115 14,116.36 - - 14,116.36 0.00 0.00 0.00 0.00 CABLE PROGRAM FUND 116 108,023.43 - 14,972.04 26,248.00 96,747.47 16,000.00 40,000.00 72,747.47 CABLE COMPLETE/PERFORMANCE FD 117 10,000.00 - - 0.00 10,000.00 0.00 0.00 10,000.00 LIBRARY FUND 118 9,716.23 - - 0.00 9,716.23 0.00 0.00 9,716.23 LIBRARY OPERATING LEVY 120 0.00 - 1,132,989.18 1,132,989.18 0.00 1,078,227.92 1,078,227.92 0.00 CENTRAL GARAGE FUND 201 111,544.12 6,794.72 584,041.92 538,969.27 163,411.49 600,334.85 600,334.85 163,411.49 OFFICE INVEN. FUND 202 11,700.56 - - 564.32 11,136.24 0.00 2,000.00 9,136.24 COUNTY RECYCLING FUND 301 75,035.25 - 228,067.59 222,940.10 80,162.74 236,500.00 250,163.19 66,499.55 STATE RECYCLING FUND 302 5,419.79 - 4,171.08 0.00 9,590.87 0.00 5,419.79 4,171.08 CDBG BUSINESS 303 86,937.96 - 261.08 0.00 87,199.04 100.00 87,137.96 161.08 COMMUNITY HOUSING IMPROVEMENT 304 14,057.97 - - 0.00 14,057.97 0.00 0.00 14,057.97 DARE GRANT FUND 305 2,493.84 - - 0.00 2,493.84 0.00 0.00 2,493.84 CORONAVIRUS RELIEF FUND 307 0.00 - - 0.00 0.00 0.00 0.00 0.00 CDBG HOUSING REHAB REVOLVING 308 45.65 - 43.26 0.00 88.91 10.00 65.65 33.26 FIRE TRAINING FUND 309 2,700.00 - - 0.00 2,700.00 0.00 0.00 2,700.00 HOME-RLF 310 61,573.68 - 10,340.31 0.00 71,913.99 0.00 61,583.68 10,330.31 CDBG FORMULA ALLOCATION 311 850.00 - - 0.00 850.00 0.00 0.00 850.00 AMERICAN RESCUE PLAN ACT FUND 312 0.00 - 632.09 0.00 632.09 0.00 0.00 632.09 EMS GRANT 314 0.00 - - 0.00 0.00 0.00 0.00 0.00 DOWNTOWN REVITALIZATION 316 0.00 - 91,545.47 0.00 91,545.47 14,487.02 91,046.93 14,985.56 PAYROLL IMPREST FUND 402 2,106.59 - - 0.00 2,106.59 0.00 0.00 2,106.59 UNEMPLOY. COMP. FUND 403 80,129.62 - 2,000.00 9,453.29 72,676.33 2,000.00 10,000.00 64,676.33 DARE TRUST FUND 404 1,142.42 - - 0.00 1,142.42 0.00 0.00 1,142.42 LAW ENF. TRUST FUND 405 31,334.70 - 445.00 0.00 31,779.70 0.00 2,000.00 29,779.70 MARTIN LUTHER KING FUND 406 275.68 - - 0.00 275.68 0.00 0.00 275.68 CEMETERY TREE TRUST 407 16,158.94 - - 0.00 16,158.94 0.00 16,000.00 158.94 VEE LONG NURSERY TRUST 408 13,838.94 - - 2,000.00 11,838.94 0.00 10,000.00 1,838.94 JULIA SEVERENCE ENDOWMENT 409 1,060.87 - - 0.00 1,060.87 0.00 0.00 1,060.87 CHARLES M. HALL ENDOWMENT 410 2,758.25 - - 0.00 2,758.25 0.00 0.00 2,758.25 TIF - E. COLLEGE ST. 411 569,704.26 - 235,892.27 65,515.56 740,080.97 200,000.00 176,000.00 764,080.97

CITY OF OBERLIN, OHIO BUDGET - SUMMARY 2025 Estimated 2026 Beginning Ending Beginning Prior Year Released Expenditures & Unencumbered Estimated Budgeted Estimated Fund Title Fund # Unencumbered Cash Encumbrances Revenue Encumbrances Cash Revenue Expenditures Balance POLICE PENSION FUND 412 31,721.14 - 399,514.47 357,642.26 73,593.35 380,180.98 334,830.51 118,943.82 FIRE PENSION FUND 413 4,861.14 - 182,494.81 149,037.89 38,318.06 162,959.39 162,959.39 38,318.06 STREET DEPOSITS FUND 414 148,376.66 - 5,413.00 1,100.00 152,689.66 1,000.00 15,000.00 138,689.66 INDIGENT ALCOHOL TR. FUND 415 19,891.17 - 10,046.28 15,000.00 14,937.45 11,208.28 15,000.00 11,145.73 GAGER-WILMOT ENDOWMENT FUND 416 23,440.62 - - 0.00 23,440.62 0.00 0.00 23,440.62 SUSTAINABLE RESERVES FUND 417 3,511,287.06 17,995.95 100,103.55 563,542.41 3,065,844.15 0.00 1,630,989.43 1,434,854.72 WAR MEMORIAL FUND 418 6,777.74 - - 0.00 6,777.74 0.00 6,777.74 0.00 VACATION/SICK LEAVE FUND 420 737,438.20 - 183,000.00 65,825.60 854,612.60 213,000.00 344,980.00 722,632.60 AFTER-SCHOOL PROGRAM FUND 421 3,490.00 - - 0.00 3,490.00 0.00 0.00 3,490.00 INDIGENT INTERLOCK MONITOR FUND 422 71,958.67 - 11,939.80 19,254.63 64,643.84 10,000.00 20,000.00 54,643.84 GEN. OBLIGATION DEBT FUND 501 1,530.79 - 657,717.66 657,717.66 1,530.79 659,961.46 659,961.46 1,530.79 SPEC. ASSESS. DEBT FUND 502 275,489.87 - - 0.00 275,489.87 0.00 0.00 275,489.87 OPWC DEBT 515 0.00 - 52,208.14 52,208.14 0.00 53,741.04 53,741.04 0.00 OPEN SPACE 601 11,118.71 - - 0.00 11,118.71 0.00 11,118.71 0.00 SPRING ST. PARK IMPROVEMENT 605 0.00 - - 0.00 0.00 0.00 0.00 0.00 UNCLAIMED FUND 606 30,296.27 - 18,206.60 4,219.85 44,283.02 5,000.00 8,073.57 41,209.45 FIRE STATION IMPROVEMENT FUND 613 0.00 - - 0.00 0.00 0.00 0.00 0.00 SUBDIVISION REVIEW & INSPECTIO 614 13,656.29 - - 0.00 13,656.29 0.00 13,656.29 0.00 SIDEWALK IMPROVEMENT FUND 621 0.00 - 26,859.03 26,859.03 0.00 37,000.00 25,560.59 11,439.41 WASTEWATER TREATMENT TAX FUND 622 365.51 - - 365.51 0.00 0.00 0.00 0.00 GASHOLDER RENOVATION 624 5,346.37 - 50.00 0.00 5,396.37 0.00 5,346.37 50.00 RECREATION COMPLEX 626 0.00 - - 0.00 0.00 0.00 0.00 0.00 DEPOT PARK DONATIONS 627 2,465.71 - - 0.00 2,465.71 0.00 2,465.71 0.00 STATE OBBS FUND 628 1,735.37 - 1,715.18 2,276.17 1,174.38 4,325.62 5,500.00 0.00 CONSTRUCTION ESCROWS 630 1,115.96 - 0.12 0.00 1,116.08 50.00 500.00 666.08 OPWC GRANT - A 650 15,963.49 - - 2,085.53 13,877.96 683,587.00 683,587.00 13,877.96 OPWC GRANT - B 651 72,466.33 - 252,297.62 412,745.36 (87,981.41) 87,981.41 0.00 0.00 WATER FUND 701 691,176.97 3,414.53 2,637,858.41 2,415,096.63 917,353.28 2,843,219.11 2,910,779.10 849,793.29 WATER ENVIRON. POLL. CTRL WEPC 702 741,585.99 1,456.19 2,020,260.33 1,428,154.59 1,335,147.92 1,972,244.78 1,766,907.34 1,540,485.36 SOLID WASTE 703 464,566.44 11,683.19 1,519,612.08 1,434,810.88 561,050.83 1,505,313.62 1,459,884.97 606,479.48 ELECTRIC FUND 704 2,363,976.80 39,267.47 16,528,524.43 16,481,785.99 2,449,982.71 19,086,229.46 19,530,913.22 2,005,298.95

CITY OF OBERLIN, OHIO BUDGET - SUMMARY 2025 Estimated 2026 Beginning Ending Beginning Prior Year Released Expenditures & Unencumbered Estimated Budgeted Estimated Fund Title Fund # Unencumbered Cash Encumbrances Revenue Encumbrances Cash Revenue Expenditures Balance UTILITY DEPOSIT FUND 705 112,940.78 - 47,773.58 50,766.95 109,947.41 44,000.00 75,000.00 78,947.41 UTILITY CARING FUND 706 42,114.63 - 20,404.58 13,659.39 48,859.82 17,250.00 25,000.00 41,109.82 STORM WATER FUND 709 679,799.20 3,600.00 422,396.88 312,525.87 793,270.21 414,430.24 415,259.04 792,441.41 ELECTRIC REPLACEMENT/RESERVE 801 6,829,242.00 13,788.65 2,510,396.90 2,105,580.99 7,247,846.56 2,700,000.00 1,665,600.00 8,282,246.56 WATER REPLACEMENT RESERVE 802 725,321.94 4,282.00 550,141.60 145,329.76 1,134,415.78 433,400.00 665,603.00 902,212.78 WEPC REPLACEMENT/RESERVE 803 1,828,048.72 978.85 41,428.71 163,642.65 1,706,813.63 106,100.00 1,309,871.00 503,042.63 EQUIPMENT REPLACEMENT FUND 804 430,068.58 1,067.00 299,916.25 123,183.00 607,868.83 156,500.00 350,000.00 414,368.83 OBERLIN MUNI COURT IMPROVEMENT 805 1,017,185.30 - 19,326.78 3,869.00 1,032,643.08 18,121.50 60,000.00 990,764.58 COURT COMPUTER FUND 806 28,556.73 10.00 4,257.00 16,891.88 15,931.85 4,258.50 17,000.00 3,190.35 SOLID WASTE REPLACEMENT RESERV 807 523,708.16 3,895.00 259,700.00 515,000.00 272,303.16 255,200.00 385,000.00 142,503.16 COURT CLERK COMPUTER FUND 808 75,611.17 - 35,694.45 44,974.58 66,331.04 28,400.00 66,000.00 28,731.04 STORM WATER REPLACEMENT/RESER 809 679,118.45 - 76.83 155,240.00 523,955.28 0.00 232,132.00 291,823.28 TOTALS 34,535,446.52 250,422.48 47,553,075.54 47,213,997.06 35,124,947.48 50,434,714.26 56,277,052.70 29,282,609.04

Reserve Fund Calculations (Ord. No. 19-55) - Year-end 2025 A B C B x C Unencumbered D B x D Unencumbered (1) (2) Balance (3) Balance Prior Year Projected Minimum Minimum Under Maximum Maximum Above Unencumbered Balance Revenues Percent Amount Minimum Percent Amount Maximum General Fund 9,225,694 12,124,624 45% 5,456,081 N/A 110% 13,337,087 N/A Water Fund 2,051,769 2,843,219 65% 1,848,092 N/A 125% 3,554,024 N/A Wastewater Fund 3,041,962 1,972,245 65% 1,281,959 N/A 125% 2,465,306 576,656 Refuse/Recycling Fund 833,354 1,505,314 45% 677,391 N/A 110% 1,655,845 N/A Electric Fund 9,697,829 20,586,229 45% 9,263,803 N/A 110% 22,644,852 N/A (1) 2025 Year-end actual non-GAAP unencumbered cash balance; for Enterprise funds the operating and capital reserve funds will be combined when calculating the total estimated reserves available. (2) 2026 Current Year Projected Revenues, excluding transfers from the Enterprise funds' operating funds to their respective capital reserve funds. GF advances to the Refuse fund are included (none anticipated for 2026). (3) The Maximums for the Enterprise Funds may be surpassed when planning for significant capital equipment or capital project expenses, i.e. replacement engine generators (OMLPS), plant renovations/upgrades (Water, Wastewater, OMLPS), etc. Notes: -The Water and Sanitary Sewer Funds are set at higher minimum and maximum percentages due to the higher degree of capital/infrastructure expenses incorporated in their annual budget. -Recurring expenses can be extremely detrimental when offsetting recurring expenditure reductions and/or revenue enhancements aren't implemented at the same time.

Property Tax Levies

City of Oberlin Voted Property Tax Levies and Inside Millage Summary 2025/2026 2025/2026 Effective Effective Last Years of Original Residential Other Replaced Collection Levy Last Request 2026 Estimated Purpose Millage Millage Millage or New Tax Years Years Duration was for Fund # Proceeds Voted (Outside Mills) Fire Pensions (1) 0.740000 0.740000 0.740000 2011 2011 - Ongoing 2012 - Ongoing Ongoing Charter Mills 413 $156,295.58 Police Pensions (1) 1.800000 1.800000 1.800000 2011 2011 - Ongoing 2012 - Ongoing Ongoing Charter Mills 412 380,180.98 Refuse Collection 3.000000 1.766370 2.178660 2025 2021 to 2025 2022 to 2026 5 Renewal 2025 703 404,611.72 General Fund 1.200000 0.706548 0.871464 2025 2021 to 2025 2022 to 2026 5 Renewal 2025 111 161,838.48 \ Total Voted (Outside Mills) 6.740000 5.012918 5.590124 1,102,926.76 Non-Voted (Inside Mills) General Fund (2) 3.00 3.00 3.00 n/a n/a n/a Ongoing Inside Millage 111 633,585.20 Total Non-Voted (Inside Mills) 3.00 3.00 3.00 633,585.20 Total - Voted and Non-Voted 9.740000 8.012918 8.590124 $1,736,511.96 (1) Police and Fire Charter Mills are not to exceed 1.8 mills and 0.8 mills respectively; the full amount was levied for Police and 0.74 for Fire. (2) Our original Inside Millage (3.03) was reduced beginning in 2012 due to State Law requiring minimum inside millage going to the School District.

Income Taxes

CITY OF OBERLIN Income Tax Levy Breakdown Original Current Current 2026 Estimated Purpose Rate Start Start Expires # Years Proceeds (1) General Fund 1.00% 7/1/1967 7/1/1967 n/a Ongoing 3,766,111 (2) General Fund 0.20% 1/1/2005 1/1/2025 12/31/2029 5 753,222 (3) General Fund 0.60% 1/1/2015 1/1/2025 12/31/2034 10 2,259,667 (4) Capital/Operating 0.50% 1/1/1984 1/1/2003 n/a Ongoing 1,893,000 (5) Capital/Operating 0.20% 1/1/2009 1/1/2019 12/31/2028 10 758,000 Total 2.50% 9,430,000 (1) This 1% is the original income tax levied, the ORC allows up to a 1% levy without a vote of the people (2) This levy was renewed for General Fund Operations, originally it was a 5-year recreation levy. (3) This is an additional 10-year levy for General Fund Operations to offset significant revenue losses. (4) This levy became permanent on January 1, 2004, previously it was on a 5-year renewal cycle. (5) This levy was renewed for Capital/Operating, originally it was a 10-year wastewater levy.

Additional Data

Financial Overview





All GF Current Unencumbered Local Categories of Yr Encum & Net Cash at YE Income Tax Government Funds Estate Tax Interest Revenue Expenses +/- PROJECTED 2022 8,306,728 5,826,000 373,538 0 287,685 9,888,026 11,990,515 (2,102,488) ACTUAL 2022 8,019,864 6,186,487 467,049 0 331,802 10,115,613 13,582,907 (3,467,294) Variance btw Proj vs Act (286,864) 360,487 93,511 44,117 227,587 1,592,392 PROJECTED 2023 6,944,019 5,914,000 443,699 0 306,000 10,212,772 12,115,554 (1,902,782) ACTUAL 2023 8,644,399 6,804,562 478,919 0 514,654 11,190,036 10,880,394 309,642 Variance btw Proj vs Act 1,700,380 890,562 35,220 208,654 977,264 (1,235,160) PROJECTED 2024 5,248,459 6,003,000 422,431 0 641,419 10,804,608 11,397,919 (593,311) ACTUAL 2024 9,349,745 6,842,676 457,150 0 844,737 11,730,681 11,070,518 660,163 Variance btw Proj vs Act 4,101,285 839,676 34,719 203,318 926,073 (327,401) PROJECTED 2025 7,046,965 6,678,000 424,850 0 965,000 11,739,616 13,242,396 (1,502,780) ACTUAL 2025 9,225,694 7,129,412 497,832 0 1,152,722 12,393,006 12,592,565 (199,559) Variance btw Proj vs Act 2,178,729 451,412 72,982 187,722 653,390 (649,831) PROJECTED 2026 7,198,033 6,779,000 446,819 0 1,160,000 12,124,624 13,352,285 (1) (1,227,661) (1) Includes an additional $800,000 estimated unspent appropriations at Year-end PROJECTION VS ACTUAL COMPARISON





Items to Consider When ARPA funds are exhausted, transit expenses will need to be shifted to the General Fund, reduce/eliminate the service, or raise/identify new revenue to support the annual costs. OEAC will need to be considered in both the capital budget (Income Tax Capital fund 112) for major improvements and General Fund for annual operating expenses. Oberlin Underground Railroad Center additional improvements, access costs, etc., and annual operating expenses. Additional General Fund contributions towards capital items, i.e., sidewalk in-fill. Inflation and citywide wage increases. New Industrial Park development and marketing costs, and associated infrastructure and utility improvements.

City of Oberlin Proposed ARPA Fund Allocation Fund 312 Commit by Dec. 31, 2024 and spend by Dec. 31, 2026: 862,282.68 $ Total ARPA funds received 5,000.00 ORD24-76 Underground RR Society - Wheatly 1,080.04 Transit-Related Advertising Services 8,000.00 Transit-Related Advertising Services 22,112.08 LCCC skills development promise program 44,213.96 Transit Sevices 71,200.00 Lorain County Transit 6,615.01 ORD23-86 LC Transit Oberlin Connector 158,221.09 Encumbered Balance 2.24.26

ARPA Funds Funds must be spent by December 31, 2026.

General Fund Key Revenue Sources





















All GF Current Unencumbered Local Categories of Yr Encum & Net Cash at YE Income Tax Government Funds Estate Tax Interest Revenue Expenses +/- 2000 2,574,743 2,263,053 598,787 356,368 447,504 5,280,511 4,973,485 307,026 2001 4,012,169 2,411,829 592,781 383,122 723,327 6,264,499 5,107,943 1,156,556 2002 3,709,505 2,359,621 547,871 369,953 354,178 5,891,250 6,230,712 (339,462) 2003 4,434,839 2,392,455 607,478 492,031 229,027 6,687,096 5,990,426 696,670 2004 4,634,006 2,407,044 527,052 483,282 296,924 6,307,210 6,139,876 167,333 2005 5,010,640 2,825,777 547,341 203,526 635,474 6,996,565 6,634,493 362,072 2006 5,597,232 3,110,697 541,059 421,283 733,351 7,829,308 7,250,600 578,708 2007 7,498,633 3,307,691 719,970 782,946 1,211,386 9,352,301 7,484,562 1,867,739 2008 8,114,738 3,157,210 709,736 217,772 840,423 8,296,760 7,699,308 597,451 2009 8,273,278 3,351,255 612,424 340,482 817,396 8,403,350 8,261,265 142,084 2010 8,515,060 3,344,935 617,719 1,117,905 316,205 8,557,682 8,371,405 186,277 2011 8,908,989 3,419,264 615,708 818,183 271,416 8,550,363 8,191,992 358,371 2012 8,851,019 3,687,634 435,908 279,993 180,217 7,752,817 7,825,285 (72,468) 2013 9,356,245 3,738,969 336,284 599,548 158,141 7,899,337 7,411,016 488,322 2014 8,226,607 3,842,378 325,972 0 110,602 7,198,500 8,344,264 (1,145,764) 2015 8,913,992 5,153,904 347,405 1,991 162,468 9,215,157 8,576,070 639,087 2016 9,503,541 5,649,625 327,576 5,105 219,245 9,679,934 9,110,044 569,889 2017 10,327,815 5,624,538 332,685 296 314,053 9,925,622 9,124,811 800,811 2018 10,673,512 5,614,768 335,225 0 496,337 9,941,441 9,607,087 334,354 2019 11,021,764 5,646,630 365,096 0 638,786 10,382,444 10,047,641 334,803 2020 11,980,948 5,437,396 381,004 0 439,823 9,627,861 8,694,296 (1) 933,565 2021 11,473,550 5,799,552 432,769 0 449,900 9,914,897 10,442,389 (527,492) 2022 8,019,864 6,186,487 467,049 0 331,802 10,115,613 13,582,907 (3,467,294) (2) 2023 8,644,399 6,804,562 478,919 0 514,654 11,190,036 10,880,394 309,642 2024 9,349,745 6,842,676 457,150 0 844,737 11,730,681 11,070,518 660,163 2025 9,225,694 7,129,412 497,832 0 1,152,722 12,393,006 12,592,565 (199,559) BUDG 2026 7,198,033 6,779,000 446,819 0 1,160,000 12,124,624 13,352,285 (3) (1,227,661) (1) Coronavirus Relief Funds helped cover costs of General Fund safety forces (2) Includes $2,400,000 for land purchase South of Rte 20 (3) Includes an additional $800,000 estimated unspent appropriations at Year-end



Police & Fire Pension Funds





Refuse and Recycling Fund





End

1 2 Work Session 3 March 9, 2026, 9:00 a.m. | Meeting Location, Oberlin Enrichment and Activity Ctr 4 36 South Prospect Street, Oberlin , Ohio 44074 5 1. CALL MEETING TO ORDER AND ROLL CALL 6 A work session of the Oberlin City Council was held on March 9, 2026, at the Oberlin 7 Enrichment and Activity Center, located at 36 South Prospect. 8 9 The meeting was called to order at 9:01 a.m. by President Eboni Johnson to review proposed 10 amendments to the Zoning Code and Zoning Map. Followed by the Roll call. 11 12 All members of Council were present. 13 14 Council Members: Present Absent 15 Eboni Johnson, President   16 Michael McFarlin, Vice President   17 Sondra Miller   18 Libni Lopez   19 Jessa New   20 Joseph Waltzer   21 Kristin Peterson   22 23 Appointees Present 24 Greg Holcomb, City Manager 25 Belinda Anderson, Clerk of Council (via Zoom) 26 Jon Clark, Law Director 27 28 Others Present 29 Briana Reynolds, Clerk of Council’s Assistant 30 Carrie Porter, Planning and Development Director 31 32 2. REVIEW PROPOSED AMENDMENTS TO THE ZONING CODE AND ZONING MAP 33 Johnson stated that the meeting would focus on specific zoning districts with the goal of 34 advancing at least one for approval before the adoption of the full code. Porter indicated the 35 staff’s preference to move forward with the Innovation and Neighborhood Mixed Use Districts. 36 37

Page 2 Porter presented revisions to the proposed Innovation District, including its placement within the 38 existing code and replacement of the current Manufacturing District. She outlined permitted and 39 conditional uses, clarified that certain uses would be accessory only, and noted prohibited uses. 40 41 Porter also reviewed development standards, including building height, setbacks, lot-size 42 requirements, and open space provisions, and confirmed that existing performance standards 43 would remain unchanged. Porter expressed her desire to have the Innovation District in place as 44 soon as possible to make the Industrial Park more marketable to prospective businesses. 45 46 Porter reviewed updates to the Zoning map that were made based on the previous discussion. 47 She explained that the consultants provided an electronic copy of the map at this time, but hard 48 copies of the Innovation, Neighborhood Mixed-Use, and Institutional Districts would be 49 forthcoming, along with a combined map showing all the changes and the zoning that would 50 remain unchanged. 51 52 General discussion concerning the official Zoning Map and parking in the Industrial Park 53 54 • Council sought clarification on how the map will be reformatted to address the 55 performance standards when they revisit rezoning the entire code. 56 57 • Discussion ensued regarding discrepancies found in the cross- reference section. 58 59 • A question was raised concerning parking in the Industrial Park. 60 61 • Porter explained how parking is addressed in the existing code vs. in the new code. 62 63 • Discussed industry trend to get rid of minimum parking standards and options to keep 64 parking minimums if Council desired to do so. 65 66 • Council noted potential issues with eliminating parking requirements entirely, including 67 concerns about accessibility compliance and the need for a minimum number of parking 68 spaces. 69 70 • Porter noted that Councilmembers could keep the off-street parking requirements in 71 Chapter 1349, emphasizing that the existing variance provision allows applicants to 72 demonstrate when additional parking is unnecessary, and that this approach has been 73 working reasonably well. This approach would address concerns about accessibility 74 compliance, since they would be required to provide parking. 75 76

Page 3 • Members agreed to postpone the parking discussion and proposed using the existing 77 process, allowing variances for developers who can justify not meeting the minimum 78 parking requirement. 79 80 Innovation District Review 81 82 Law Director Jon Clark outlined several proposed amendments: 83 • Recommended removing self-storage centers from the conditional uses section of the 84 Innovation District. 85 • Advised replacing or clearly defining terms such as “objectionable substances” and 86 “heavy and light industrial” to reduce ambiguity. 87 • Suggested addressing clerical and grammatical errors. 88 • Proposed deleting language that is redundant or already implicit in existing code 89 provisions. 90 • Recommended revising references throughout the code that grant the Planning 91 Commission authority to approve or disapprove a particular use so that the Commission is 92 instead required to make findings on whether a particular use is consistent with the code 93 and complies with applicable regulations, thereby limiting its authority. 94 • Emphasized the need to clearly define the role of the Planning Commission as interpreting 95 the code and determining whether applications meet established requirements. 96 • Offered to work with Ms. Porter to prepare a redlined version of the document. 97 98 Council agreed to revisit the discussion on the Innovation District once the redline and updated 99 map were received. 100 101 Institutional District Review 102 103 Porter noted that the institutional Zoning District already exists in the Code. They are not proposing 104 any changes at this time; they are only proposing changes to the Zoning map. 105 106 Neighborhood Mixed-Use District Review 107 108 The members of Council: 109 • Reviewed changes made to the Neighborhood Mixed – Use District Map, addressing 110 several areas that needed rezoning corrections as discussed on February 26, 2026, 111 including maintaining a 35-foot height limit for Suburban residential and Neighborhood 112 Mixed-Use District instead of the initially proposed 40 feet. 113

Page 4 • Discussed the urgency of approving the Neighborhood Mixed-Use District so that the 114 Eastwood school development could be rezoned in order to allow for the multi-residential 115 development project. 116 • Considered proposed administrative and conditional use review processes applicable to 117 residential, commercial, community, and open space land uses. 118 119 Next Steps 120 121 • Prepare and circulate a redlined version of the Innovation District with updates. 122 123 • Address and outstanding Zoning map issues and provide copies to the Council in PDF 124 format. 125 126 • Meet on March 30, 2026, at 9 a.m. to review the redlined Innovation District and begin 127 review of the institutional and Downtown District code sections. 128 129 • Schedule public hearing and first reading at the April 20th council meeting. 130 3. ADJOURNMENT 131 Being that there was no further action to take, the meeting adjourned at 10:54 a.m. 132 133 ATTEST: 134 135 _______________________________ _________________________________ 136 BELINDA B. ANDERSON, MMC EBONI A. JOHNSON 137 CLERK OF COUNCIL PRESIDENT OF COUNCIL 138 139 APPROVED: POSTED: 140

Oberlin City Council Work Session March 16, 2026 City of Oberlin 1 Printed on 4/3/2026 1 2 3 4 5 DRAFT 6 7 Work Session – 6:00 p.m.– Council Chambers 8 9 10 Purpose: Brainstorming Session on Innovation Park: Council to Share Ideas and Expectations to Guide City 11 Manager’s Planning 12 13 14 A work session of the Oberlin City Council was held on March 16, 2026, in Council Chambers, located at 85 15 South Main Street, Oberlin, Ohio 44074, and was called to order at 6:00 p.m. by President Eboni Johnson for the 16 above stated purpose. Roll Call was taken as follows: 17 18 Council Members: Present Absent 19 Eboni A. Johnson   20 Michael McFarlin (Attended Virtually)   21 Joseph Waltzer   22 Jessa D. New   23 Libni Lopez   24 Sondra Miller   25 Kristin Peterson   26 27 Others Present: 28 29 Belinda Anderson, Clerk of Council 30 John Clark, Law Director 31 Greg Holcomb, City Manager 32 Carrie Porter, Planning and Development Director 33 Jennifer Six, Economic Development Consultant 34 35 Holcomb explained that the concept of an Innovation Park has been a point of interest for the Oberlin Community 36 that extends beyond his tenure as the City Manager. He asked for the brainstorming session to offer a platform 37 for people to share their ideas for the park, with the intention of using this information to begin his initial planning 38 phase and determine what will go into this space. Holcomb emphasized that it is important to note that the City 39 is not the developer of the project; the City will sell parcels or the entire park to the person or group interested in 40 developing the site(s). In addition, the innovation park will be restricted by what the Innovation District allows. 41 That said, the new Innovation District prohibits data centers and on-site electric production. 42 43 Holcomb noted that Planning and Development Director Carrie Porter and Economic Development Consultant 44 Jennifer Six were both present to address any questions from Council at this time. 45

Oberlin City Council Work Session March 16, 2026 City of Oberlin 2 Printed on 4/3/2026 46 The discussion focused on options available to the City while it retains control of the property, as well as legal 47 and zoning requirements. Rezoning was identified as the first step, since the property currently retains township 48 zoning. Once rezoning is complete, the City will have a clearer understanding of permissible uses. 49 50 Additionally, the City must adhere to its subdivision regulations and permitting processes for new infrastructure. 51 Water service will need to be established through Rural Lorain County Water and the City would have to provide 52 sewer service to the site, as none currently exists. We would need to provide more power to the site because there 53 is not enough capacity to serve an innovation park, which is why we are building a new substation. A traffic study 54 will be needed, and they will explore funding the project through a TIF district to cover the estimated $10 million 55 in infrastructure improvements. 56 Council discussed whether a solar field would be permitted under the on-site electric production prohibitions. 57 Porter noted she will need to review the code section again to be sure, but ultimately it would come down to how 58 much of the 200-acre property they want to devote to a solar field versus reserving land for businesses that could 59 generate more jobs, which would be the primary concern for her. 60 Council noted the need to hear a financial and conceptual plan to understand the options available to generate 61 revenue. The council discussed public interest in an eco-industrial park and the need to work with a consultant 62 with experience in this area to provide more guidance and ensure the park’s success. The Council also considered 63 working with a group to determine how to market the park to attract environmentally conscious businesses. 64 Porter updated council on the leads she had received from Jobs Ohio and Team NEO for businesses that have met 65 the City’s requirements and identified the City’s industrial park as a possible location. 66 Council noted that, according to industry leaders, there is not enough grid capacity across the county to support a 67 park powered entirely by electricity. Holcomb expounded on the challenges of implementing an all-electric park, 68 including infrastructure limitations and potential costs to ratepayers. He also explained that by not doing gas, 69 Team NEO would not put the city out for site selection, which means the City will have to increase their marketing 70 budget to promote the site. 71 Council expressed support for the eco-industrial park concept while recognizing the need for natural gas 72 infrastructure to reduce costs and conserve energy. Some members expressed concerns about natural gas usage 73 and emphasized aligning the project with the City's climate action plan. The Council discussed marketing 74 strategies and the importance of balancing sustainability goals with practical considerations for attracting 75 developers. 76 77 Members of Council agreed to explore financial incentives, alternative fuel sources such as geothermal heating, 78 and to assess the long-term implications of their choices. 79 80 Arbogast reported that she reviewed eco-park models to assess how they could support the Climate Action Plan’s 81 goals and identified several key strategies from an ownership perspective. These included encouraging or 82 requiring businesses to commit to all-electric HVAC systems (such as geothermal, VRF, or heat pumps); 83 marketing the park as an eco-park with strong sustainability objectives to attract forward-thinking tenants; and 84 incorporating geothermal energy and native landscaping where feasible. Additional recommendations included 85 installing EV charging stations for employees, promoting material use and reuse among tenant businesses, 86

Oberlin City Council Work Session March 16, 2026 City of Oberlin 3 Printed on 4/3/2026 requiring buildings to be electrification-ready, and prioritizing lower-carbon operations. Arbogast also noted 87 implementing energy- tracking and efficiency standards (such as LEED certification) and using deed restrictions 88 to encourage or require companies to purchase carbon offsets for remaining natural gas use. 89 90 Public commenters emphasized advancing sustainability by minimizing reliance on natural gas. They encouraged the 91 City to use its influence to align the project with climate action goals; plan infrastructure supporting future transitions 92 away from natural gas as technology evolves; and to pursue LEED or other green building certifications. Additionally, 93 they suggested considering global market conditions when selecting businesses, favoring those that enhance Oberlin’s 94 self-sufficiency in areas such as recycling, food production, and other essential services. 95 96 Next steps 97 98 • Rezone the property to align with project goals. 99 • Schedule a follow-up meeting. 100 • Seek expert guidance on eco-park development and engage potential developers, investors, or partners 101 willing to support sustainability initiatives. 102 • Develop a marketing strategy that balances sustainability goals with practical considerations for attracting 103 developers. 104 • Align the project with social equity goals and evaluate the potential impacts on underserved communities. 105 • Incorporate Sustainability Coordinator’s input along with feedback from this discussion, to begin 106 developing a conceptual plan. 107 • Coordinate with the OMLPS director to ensure adequate energy grid capacity to support the development 108 project. 109 110 Being that there was no further business to come before Council, the meeting adjourned at 6:59 p.m. 111 112 Attest: 113 114 115 ____________________________ ____________________________ 116 BELINDA B. ANDERSON, MMC EBONI A. JOHNSON 117 CLERK OF COUNCIL PRESIDENT OF COUNCIL 118 119 APPROVED: POSTED: 120 121

April 6, 2026 1. c. Through: Belinda Anderson, City Clerk From: Belinda Anderson, City Clerk SUBJECT: Proclamation - National Public Health Week 2026 Attachments Proclamation - National Public Health Week

P R O C L A M A T I O N National Public Health Week 2026 WHEREAS, National Public Health Week 2026 will be observed during the first week of April in order to, highlight important issues, and raise awareness about health and prevention; and WHEREAS, public health is essential to ensuring the well-being, safety, and prosperity of our communities, and National Public Health Week serves as an opportunity to recognize the significant contributions of public health professionals and organizations; and WHEREAS, public health initiatives, including disease prevention, health education, access to care, and emergency preparedness, improve the quality of life and extend life expectancy for individuals across our nation; and WHEREAS, the efforts of public health workers, researchers, and policymakers have played a vital role in combating infectious diseases, reducing health disparities, promoting mental health, and addressing environmental health concerns; and WHEREAS, National Public Health Week fosters collaboration among individuals, communities, and organizations to advance health equity and ensure all people have the opportunity to live healthy and productive lives; and WHEREAS, ongoing public health challenges, including chronic diseases, substance abuse, and emerging health threats, require sustained investment, innovation, and community engagement; and WHEREAS, we extend our sincere gratitude to Oberlin/Amherst representative Tyrone Wicks and the Lorain County Health Board of Health for their dedicated efforts in protecting and promoting public health within our community; and NOW, THEREFORE, I, Eboni A. Johnson, Mayor of the City of Oberlin, Ohio, on behalf of Oberlin City Council, do hereby proclaim April 6th through April 12th as National Public Health Week and call upon all citizens, businesses, and organizations to observe this week by supporting public health initiatives, recognizing the dedication of public health professionals, and committing to actions that promote a healthier society for all. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Oberlin, Ohio, to be affixed hereto this 6th day of April 2026. _____________________________________ Eboni A. Johnson Mayor/President of Council

April 6, 2026 1. d. Through: Belinda Anderson, City Clerk From: Belinda Anderson, City Clerk SUBJECT: Proclamation - Fair Housing Month Attachments Proclamation - Fair Housing Month Proclamation

P R O C L A M A T I O N FAIR HOUSING MONTH (April 2026) WHEREAS, on January 13, 1961, the Council of the City of Oberlin was presented with a "Statement of Belief" which had been circulated throughout the community and signed by more than 550 residents of the City of Oberlin, and which read in part: "Believing that we are not being true to our religious and democratic heritage if residence in any neighborhood is restricted to certain racial and ethnic groups on purely arbitrary grounds, we the undersigned declare our intention to practice the principle of equality with respect to housing, and we declare our desire to see people given the right to acquire residence without prejudice as to their race, religion, or national origin."; and WHEREAS, on November 20, 1961, City Council passed Ordinance 235 AC, the third Fair Housing law enacted in this nation; and which on March 10, 1965, with the decision handed down in Porter v. Oberlin, became the first Fair Housing law in the United States to survive legal challenge in a state supreme court; and WHEREAS, City Council has continually committed itself to equal access to housing and mortgage borrowing opportunities, regardless of race, color, religion, national origin, familial status, accessibility status, gender, or sexual orientation, through the passage over the years of Ordinances 491, 927, 88-70, 91-32, 12-35, and 17-50 together today comprising Chapter 1185 of the Oberlin Codified Ordinances; and WHEREAS, the City of Oberlin remains steadfast in its commitment to ensuring fair housing for all, demonstrated by the recent adoption of a comprehensive plan that prioritizes the expansion of housing opportunities, particularly affordable housing, to meet the diverse needs of our residents; and WHEREAS, the City is actively working to develop new affordable housing opportunities by identifying and utilizing land in town to build housing that is accessible to individuals and families of all income levels, further strengthening our community’s foundation of inclusivity and equity; and WHEREAS, the City recognizes that equitable housing is essential for fostering economic stability, diversity, and growth, and remains dedicated to collaborating with community partners to create innovative solutions to address housing challenges; and WHEREAS, April has come to be designated Fair Housing Month by the President of these United States and by the Department of Housing and Urban Development, in part to commemorate the enactment, at long last, of the first federal Fair Housing Act, on April 11, 1968, in the wake of the shocking assassination of Dr. Martin Luther King, Jr. NOW, THEREFORE, I, Eboni A. Johnson, Mayor of the City of Oberlin, Ohio, on behalf of the Council of the City of Oberlin, proclaim the month of April 2026 as: FAIR HOUSING MONTH and encourage the citizens of Oberlin to reacquaint themselves with their civil and human rights that are protected by law from arbitrary or prejudicial consideration, and join with the Human Relations

Commission in reaffirming our City’s commitment to equal treatment in housing, public accommodation, and other matters, regardless of circumstances of origin, age, status, or orientation. Furthermore, we recognize and celebrate the progress made in expanding housing opportunities and pledge to continue working towards a future where all individuals have access to safe, affordable, and equitable housing. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Oberlin, Ohio, to be affixed hereto this 6th day of April 2026. ____________________________ Eboni A. Johnson Mayor/President of Council

April 6, 2026 1. e. From: Belinda Anderson, City Clerk SUBJECT: Proclamation - American National Friendship Day Attachments Proclamation - American National Friendship Day

PROCLAMATION AMERICAN NATIONAL FRIENDSHIP DAY April 8, 2026 WHEREAS, friendship is a concept promoted by all religious, ethical and cultural traditions of the world; and WHEREAS, friendship transcends ethnicity, gender, geographic boundaries, political and religious affiliations; and WHEREAS, the polarization in our society demonstrates the need for mindfulness in the way we interact, not only our fellow human beings, but also with our mother earth and its resources; and WHEREAS, the designation of a day in our calendar as the National Friendship Day is an effective way to transform an ideal humanitarian philosophy into a public ritual and thereby helping communal cohesion and solidarity; and WHEREAS, the spirit of friendship exemplifies strength of character, sound human values, and human bonds that go beyond self-interest; and WHEREAS, friendship can be a powerful foundation for international peacemaking; and WHEREAS, the globalization of an American National Day of Friendship can change the image of the United States abroad and therefore can serve as a powerful leverage in our foreign affairs; and WHEREAS, the City of Oberlin has a long tradition of promoting diversity, equality, fairness and friendship. NOW, THEREFORE, I, Eboni A. Johnson, Mayor of the City of Oberlin, Ohio, on behalf of Oberlin City Council, do hereby proclaim Wednesday, April 8th, 2026 as: “AMERICAN NATIONAL FRIENDSHIP DAY” in the City of Oberlin, and urge all citizens to celebrate American National Friendship Day and support efforts to foster friendship within the City as well as within the international community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Oberlin, Ohio, to be affixed hereto this 6th day of April 2026. ________________________________________ Eboni A. Johnson Mayor/ President of Council

April 6, 2026 1. f. Through: Belinda Anderson, City Clerk From: Belinda Anderson, City Clerk SUBJECT: Proclamation - Earth Day 2026 Attachments Proclamation - Earth Day 2026

P R O C L A M A T I O N Earth Day 2026 WHEREAS, communities around the world are suffering from the impacts of climate change, and extreme weather events, such as floods, droughts, and hurricanes, are causing people's lives to be permanently altered; and WHEREAS, people are resilient, and even in the face of devastating climate change, communities around the world are coming together to preserve and protect our home, this earth; and WHEREAS, more than a billion people are celebrating the 56th anniversary of Earth Day on and around April 22, showing global support for our interdependent and interconnected environment, reminding us that the actions we take every day impact people around the world; and WHEREAS, the City of Oberlin has proven our commitment to a sustainable future by reducing greenhouse gas emissions, working towards 100% clean energy, enabling biking and walking all across the City, supporting and welcoming climate refugees, maintaining our parks and trails, and protecting all citizens' access to clean air and water; and WHEREAS, in the past year, the citizens of Oberlin showed their commitment to our Earth by volunteering thousands of hours cleaning up litter, restoring natural habitat, removing invasive plant species, recycling and reducing waste, and using active transportation; and WHEREAS, citizen participation each day in cleaning up our trails, streams, and parks further demonstrates this great City's passion for the well-being of the planet and in turn, of one another. NOW THEREFORE, I, Eboni A. Johnson, Mayor of the City of Oberlin, Ohio do hereby proclaim Wednesday, April 22, 2026 as: "Earth Day” in Oberlin, Ohio and commend our citizens for supporting and promoting environmental and conservation initiatives. IN WITNESS WHEREOF, I have hereunto subscribed my hand and caused the Great Seal of the City of Oberlin, Ohio, to be affixed hereto, this 6th day of April, 2026. _________________________________ Eboni A. Johnson Mayor/President of Council

April 6, 2026 1. g. Through: Jon Clark, Law Director From: Jon Clark, Law Director SUBJECT: Boards and Commissions Handbook Attachments Handbook Revised

BOARDS AND COMMISSIONS MEMBERSHIP HANDBOOK

2 | P a g e MESSAGE FROM THE CLERK OF COUNCIL: Members of boards and commissions provide an invaluable service to our City. They advise the City Council on a wide variety of subjects by making recommendations on important policy matters. Over the years, the services and programs provided by the City have expanded. Without the assistance of the various boards and commissions, the City Council could give many complex and significant matters only a cursory review. The detailed studies and considered advice of boards and commissions are often catalysts for innovative programs and improved services. Serving on a board or commission can be a rewarding experience for community service- minded residents. It is an excellent way to participate in the functioning of local government and to make a personal contribution to the improvement of our community. If we are to have government "of the people, by the people and for the people," we must have the continued participation of the many dedicated board and commission members. Making local government effective and responsive is everybody's responsibility. On behalf of the City Council, I wish to thank each board and commission for their service and extend an invitation to all residents of the City to give serious consideration to serving on a citizens' advisory body. Belinda Anderson, Clerk of Council 2026 This revised 2026 edition reflects updated procedures, clearer expectations, and the City’s continued commitment to transparent and inclusive public service.

3 | P a g e Table of Contents Intorduction ................................................................................................................. 5 City Charter: ................................................................................................................. 6 Council- Manager System: ........................................................................................... 6 City Council Responsibilities: ..................................................................................... 6 City Boards and Commissions .................................................................................... 6 Purpose of City Boards and Commissions: .................................................................. 6 Establishment of City Boards and Commissions: ........................................................ 7 Boards and Commissions Established by Charter: ..................................................... 7 Boards Established by Ordinance or Resolution: ....................................................... 8 External Appointments: .............................................................................................. 8 Boards and Commissions Year at a Glance: See Resolution 25-16 AC-CMS .......... 8 Timeline for vacancies: ................................................................................................ 8 Filled Board and Commission Timeline: ..................................................................... 9 Participation through Boards and Commissions: ........................................................ 9 Eligibility for City Boards and Commissions: ............................................................ 9 Screening and Appointments to City Boards and Commissions: .............................. 10 Length of Service and Terms of Office: .................................................................... 10 Being an Effective Board Member: ........................................................................... 10 The Advisory Role. .................................................................................................... 10 Rule Making. .............................................................................................................. 10 Attendance. ................................................................................................................. 11 Preparation. ................................................................................................................. 11 Resignation and Removal: .......................................................................................... 11 ROLES ...................................................................................................................... 12 Role of the Chair: ....................................................................................................... 12 The board or commission Chair has several main responsibilities, including: .......... 12 Role of Vice Chair: ..................................................................................................... 12 Role of City Staff Liaison: ......................................................................................... 12 Law Director: ............................................................................................................ 12 Laws Affecting Board Activities ............................................................................... 13 Open Meetings Act: .................................................................................................... 13

4 | P a g e Notification of Meetings: .......................................................................................... 13 Minutes: .................................................................................................................... 13 Executive Sessions: ................................................................................................... 13 Accessibility Requirements: ..................................................................................... 14 Public Disclosure – The Ohio Public Records Act: ................................................... 14 Ohio Ethics: ............................................................................................................... 14 Rules of Procedure: ................................................................................................... 14 Robert’s Rules of Order: ............................................................................................ 15 Quorum: ...................................................................................................................... 15 Order of Business: ...................................................................................................... 15 Public Speaking ......................................................................................................... 15 Speaking Publicly or Testifying at Hearings: ............................................................. 15 Effective Public Statements. ....................................................................................... 16 The News Media: ....................................................................................................... 16 Template for Use of Boards and Commissions in Establishing their Individual Rules of Procedure .....................................................................................................17

5 | P a g e INTRODUCTION Welcome to the City of Oberlin Boards and Commissions Handbook. This handbook provides City board and commission members with guidance on their roles, responsibilities, and meeting procedures. It is intended to provide an overview of the expectations, responsibilities and roles of Oberlin boards and commissions and their members, tools to identify and address conflicts of interest and other matters relating to the ethics laws, open meeting and public records law and a review of basic parliamentary procedures. This handbook is not intended to be exhaustive and to the extent that it does not address concerns that may arise during your tenure, please consult the staff or council liaison or the appropriate council appointee for assistance. This handbook should be read in conjunction with your board or commission’s specific rules of procedure and its Charter. Following the procedures and requirements outlined here will enable City boards and commissions to conduct themselves in accordance with the laws of the State of Ohio and the policies and procedures established by the City of Oberlin. If you have any questions about the information included in the handbook, please contact the City of Oberlin Clerk of Council’s office at 440-775-7203.

6 | P a g e City Charter: The City Charter is a governing document that provides a level of flexibility in local decision- making. Article XVIII, Section 3 of the Constitution of the State of Ohio, authorizes municipalities to exercise all powers of local self-government and to enforce local police, sanitary, and other similar regulations as are not in conflict with the general laws. This means that City ordinances will take precedence over the conflicting provisions of the Ohio Revised Code, unless the specific provision of the Ohio Revised Code is determined by a “general law.” The Charter also prescribes the organizational structure, duties, and responsibilities of elected and appointed officials. The Charter of the City of Oberlin was adopted initially by the electors on November 2, 1954. Since it has been reviewed and amended every 10 years by the majority of the electors of the City. Council- Manager System: Oberlin operates under a Council–Manager form of government which combines the elected City Council’s policy leadership with the professional management expertise of an appointed City Manager. The City Manager is appointed by and reports directly to the City Council. As the Chief Executive Officer (CEO), the City Manager is responsible for directing the city’s day-to-day operations and carrying out the policies set forth by the City Council. City Council Responsibilities: The City Council consists of seven members elected at large in nonpartisan elections held in odd-numbered years. Members shall serve concurrently and no member shall serve more than five consecutive terms. City Council has the power to pass ordinances, adopt resolutions, appoint officers, and board and commission members, as specified in the charter. City Boards and Commissions Purpose of City Boards and Commissions:

7 | P a g e City boards and commissions are created by City Council, either through provisions in the City Charter or by adopting ordinances or resolutions. The specific duties of the board or commission are defined in the City Charter or the establishing ordinance or resolution. Members of the board or commission are appointed by the City Council. Establishment of City Boards and Commissions: Under Section VII of the Oberlin City Charter, City Council may, by ordinance, create, modify, or dissolve offices, commissions, departments, and other entities not established by the Charter. Council may also assign additional duties to existing bodies but cannot eliminate or reassign responsibilities explicitly designed by the Charter. Each board or commission is unique in its purpose, mission and role. Boards and commissions may serve in one or more of the following capacities: advisory (providing recommendations to Council), rule-making (establishing procedures within their authority), or quasi-judicial (conducting hearings and making determinations on specific cases). For example, the Planning Commission makes recommendations to Council on matters relating to zoning but also issues approvals for subdivisions, commercial developments, the subdivision of land and authorization for signs. The Board of Zoning Appeals conducts hearings on appeal and authorizes variances from the provisions of the Zoning Code when warranted. The Civil Service Commission makes rules governing the Civil Service and makes recommendations regarding those rules to Council for approval. It is important that members of boards and commissions be familiar with the governing statutes or other authorizing directives in order to understand the framework within which the board must operate. Copies of a boards or commissions governing statutes or authority may be obtained from the board and commission’s staff liaison or the Clerk of Council’s office. Boards and Commissions Established by Charter: The following City boards and commissions have been established by the Oberlin City Charter. ● Civil Service Commission ● Planning Commission ● Public Utilities Commission ● Recreation Commission ● Zoning Board of Appeals

8 | P a g e Boards Established by Ordinance or Resolution: ● Comprehensive Plan Implementation Committee ● Fire Code Board of Appeals ● Historic Preservation Commission ● Housing Renewal Commission ● Human Relations Commission ● Income Tax Board of Review ● Oberlin Community Improvement Corporation Board ● Open Space and Visual Environment Commission ● Records Commission ● Resource Conservation Recovery Commission ● Social Equity Implementation Committee ● Volunteer Firefighter’s Dependents Board External Appointments: ● Library Board of Trustees ● Lorain County General Health District Board ● Central Lorain County Joint Ambulance District Board ● Ohio Municipal Electric Association ● Senior Citizens Board ● Lorain County Community Action Agency ● The Clerk of Council maintains an updated list of all active boards and commissions, including their membership, meeting schedules, and responsibilities. Boards and Commissions Year at a Glance: See Resolution 25- 16 AC-CMS Timeline for vacancies: o October: Candidate review and liaison consultation ▪ Staff and Council liaisons should identify upcoming needs and desired skills for each board and commission prior to the annual appointment cycle. o Nominations submitted and vacancies filled at the first council meeting in December.

9 | P a g e Filled Board and Commission Timeline: o Prior to the organizational meetings at the beginning of each calendar year, an Annual Welcome/Orientation Session for new and returning members will take place. This session reviews expectations, meeting procedures, and the role of the leadership in local government o First meeting of the new year, the secretary will act as interim until the second meeting when elections will be held. ▪ Those boards meeting less frequently than once per month may want to add a special meeting for elections or conduct elections at the end of the first meeting. o February: Board-specific orientations and Elections of Chair and Vice Chair. o November/December: Annual recognition event for outgoing members. Participation through Boards and Commissions: Oberlin residents have a long tradition of active participation in local government and civic life. Through representation on boards and commissions, Oberlin residents are offered an important avenue to help create effective and equitable policies. Resident involvement contributes to the success of government and the quality of life enjoyed by our families and communities. Resident participation encompasses a broad range of issues, such as the environment and natural resources, social services, planning, economic development, and parks and recreation. Some boards appointed by the City Council help to shape policy affecting Oberlin residents and some serve solely in an advisory capacity. In selecting members, City Council strives to choose members of diverse backgrounds with relevant skills and interests. It also attempts to involve as many residents as possible. This approach ensures that decisions and services more adequately reflect the diverse needs and perspectives of Oberlin residents. . Eligibility for City Boards and Commissions: Members of City boards and commissions must be residents and registered and qualified electors of the Municipality at the time of their appointment unless otherwise authorized by ordinance. Change of residence to outside the corporate limits of the Municipality shall automatically end the term of any board or commission member.

10 | P a g e Screening and Appointments to City Boards and Commissions: Each year, the Clerk of Council’s Office advertises upcoming vacancies in accordance with Council procedures. Applications are reviewed and appointments made by City Council. Length of Service and Terms of Office: Most terms range from one to three years, as defined by the City Charter or the ordinance that created the board. Members may be reappointed at Council’s discretion. Being an Effective Board Member: Despite the different sizes and types of Oberlin boards and commissions, it is imperative that board and commission members recognize they are in a critical position to shape and influence decisions and actions. It is important that each member keeps informed and up-to-date on issues, legislative activity and statutes affecting their board or commission. The Advisory Role. Members serve as a link between the community, City Council and the City Staff. Members provide informed perspectives on community needs and policy issues that help shape City decisions and services. Rule Making. Boards and commissions shall abide by the procedures, rules, and regulations duly adopted by the body and approved by City Council. A template or guidance can be provided by the Clerk of Council upon request.

11 | P a g e Attendance. Consistent attendance is essential to ensure that decisions reflect the collective perspective of the board or commission. According to Section XIX(A) of the City Charter, members who miss more than three consecutive meetings without an approved excuse are subject to removal by City Council. Preparation. Members should review meeting material in advance, participate actively in discussions, and communicate respectfully. Requests for additional information may be made through the staff liaison. Effective board and commission members: ● Attend all board or commission meetings. ● Are well prepared for meetings. ● Recognize that serving the public interest is the top priority. ● Recognize that the board or commission must operate in an open and public manner. ● Are knowledgeable about the legislative process and issues affecting the board or commission. ● Examine all available evidence before making a judgment. ● Communicate well and participate in board or commission discussions. ● Are aware that individual members do not speak for the board or commission. Any public statement must be made by the Chair, or representative as voted by the board or commission. ● Exhibit a willingness to work with the board or commission in making decisions. ● Recognize that compromise may be necessary to reach consensus. ● Do not let personal feelings toward other members, members of Council or City employees interfere with their judgment ● Are familiar with Parliamentary Procedures (i.e., motions, amendments, respectful of the rules of decorum in debate) Resignation and Removal: If a member cannot complete their term, they should submit a signed letter of resignation to the Clerk of Council, addressed to the Council President, stating the effective date. The Clerk of Council shall forward a copy of the resignation to the respective Board or Commission Chair and shall inform the nomination committee of the Council. City Council may remove a board or commission member by majority vote for reasons including three (3) consecutive unexcused absences, failure to carry out the responsibilities of the position, or conduct that disrupts the orderly business of the board or commission.

12 | P a g e ROLES Role of the Chair: The board or commission Chair has several main responsibilities, including: ● Presides over meetings and ensures orderly discussion. ● Works with the staff liaison to prepare agendas. ● Review applicable Charter sections or ordinances to ensure compliance. ● Presents the board’s annual report to the City Council at least once a year, with staff assistance. ● May represent the board publicly only with majority approval from members. Role of Vice Chair: ● Presides in the absence of the Chair and assumes their duties as needed. Role of City Staff Liaison: ● Serves as a communication link between City Council and the board. ● Provides updates to the Council and ensures awareness of board activities. ● Does not vote or direct discussion. ● Staff liaison will serve as interim chair until a chair has been selected. ● Additional duties will include: ○ Ensure that a complete file for each meeting is maintained pursuant to Ohio statutes and City of Oberlin retention schedules for public records. This includes but is not limited to: ■ Agenda for the meeting which must be published online 72 hours prior to a meeting. ■ Copies of all materials handed out or displayed during meeting presentations. ■ All agenda materials provided to the board or commission. ■ Minutes for the meeting which must be published online upon approval. ■ Compilation of attendance records. Law Director: ● Serves as legal counsel to boards and commissions but not to individual members. ● Provides opinions or attends meetings upon request, with Council Liaison notification.

13 | P a g e LAWS AFFECTING BOARD ACTIVITIES Restrictions and Requirements: Board and commission members must be aware of certain restrictions and requirements affecting the office. Board and commission members must be familiar with and operate at all times within governing statutes, rules, and procedures. Open Meetings Act: Boards and commissions are “public bodies” for purposes of The Ohio Open Meetings Act. Public bodies in Ohio must conduct their official business in a manner that is open and accessible to the public. This ensures that City operations are transparent and that residents have the opportunity to observe decision-making in action. For further clarification or question you are encouraged to contact the Law Director or the Clerk of Council. Notification of Meetings: The Ohio Open Meetings Act requires that public bodies provide advance notice to the public indicating when and where each meeting will take place and, in the case of special meetings, the specific topics that the public body will discuss. Best practices encourage that boards and commissions post their meeting agendas for the ease of public access. Minutes: The public body must take full and accurate minutes of all meetings and make them available to the public, except in permissible executive sessions. Best practices encourage that boards and commissions post their approved minutes for the ease of public access. Executive Sessions: Executive sessions are closed-door sessions convened by the public body, after a roll call vote, and attended by only the members of the public body and persons they invite. A public body may hold an executive session only for a few specific purposes, which are catalogued in Section 121.22(G)(2)-(8) of the Ohio Revised Code. Rarely, if ever, will a board of commission adjourn into an executive session. Boards and commissions shall not adjourn to an executive session without prior consultation with the Law Director.

14 | P a g e Accessibility Requirements: To afford members of the public who have disabilities an equal opportunity to participate, meetings subject to the Ohio Open Meetings Act are to be held in facilities which are wheelchair accessible. Public notices about such meetings must include a statement that disabled members of the community who may need assistance should contact City Hall for assistance. Notices should include the name and phone number of the individual responsible for coordinating such requests. Public Disclosure – The Ohio Public Records Act: The Public Records Act ensures that residents have access to records that document the decisions, operations, and activities of their local government. Openness promotes better understanding and trust between the City and the Community. Some of the key requirements are: ● Definition: A public record includes any document- paper, electronic ( including email), audio, video, or other format- created or received in connection with official City business. ● Availability: All public records must be promptly prepared and made available for inspection or copying upon request, unless specifically exempt by law. ● Retention: Boards and commissions must maintain records according to the City’s records retention schedule. ● Requests: All public records requests should be directed to the Staff Liaison of each board and commission, which is responsible for coordinating responses in compliance with state law. ● Best practice encourages that each board or commission post packets to make public access more efficient. This includes both meeting agendas and approved minutes. Ohio Ethics: The Ohio Ethics Law requires that new public officials and employees receive a copy of the Ohio Ethics Law related statutes within 15 days of beginning the performance of their official duties. The copy of the law must be provided by the public agency that the public official or employee serves or the appointing authority. The new public official or employee must acknowledge receipt of the law in writing. Rules of Procedure: Each board should have a set of rules to direct and clarify its actions, procedures and organization. Board members are expected to adhere to all procedures, rules, regulations and relevant statutes. These are the guidelines by which a board functions and they define the primary characteristics of

15 | P a g e an organization, prescribe how it should function, and include rules that are so important that they may not be changed without prior notice to members and formal vote and agreement by a majority of members. Council provides a template of such rules of procedures to assist the various boards and commissions in drafting their document. Robert’s Rules of Order: In regard to matters that are not covered by these rules, or where these rules do not appear to give clear guidance, the latest edition of Robert’s Rules of Order shall govern. Quorum: A quorum is a majority of the members. In the absence of a quorum, the only actions that may be taken are to fix a time for adjournment, adjourn, recess or take measures to obtain a quorum (such as contacting absent members). Order of Business: After the presiding officer has called the meeting to order, a board generally follows the order of business specified in its rules. If a board has not adopted an order of business, the procedure below is generally followed: 1. Roll call 2. Reading and approving of minutes of previous meeting(s). 3. Unfinished or old business (matters introduced in previous meetings). 4. New business (matters initiated in present meeting) 5. Other Business 6. Adjourn The Chair and Voting: The Chair may vote just as any other member. Voting by secret ballot is prohibited by the open meetings law. Members must also be present in order to vote and may not abstain. PUBLIC SPEAKING Speaking Publicly or Testifying at Hearings:

16 | P a g e In an effort to promote open and transparent government and to foster direct communication between Council and its Boards and Commissions, Council amended its rules in 2024. The City Council approved an amendment to the Council Rules to allow time for a representative from a Board or Commission to speak to council. This time has been allotted to allow boards and commissions to provide 10-15 minutes to present goals achieved, current projects, and input on relevant matters before Council. Any statements made on behalf of the board or commission must be made with the approval of the board or commission. Otherwise, the member must make clear that the views expressed are personal only. Official testimony should be communicated to the board and commission in advance if possible, and forwarded to the City Council through the Council Liaison. Effective Public Statements. To provide effective public statements or testimony, members should keep the following guidelines in mind: ● Public statements should be brief, concise and truthful. ● Avoid reading lengthy written testimony; instead, orally highlight important points in the written report. ● If others are offering similar testimony, try to coordinate information to avoid repetition. ● Avoid being overly technical. ● If you are unable to answer a question, offer to provide a written response later and always follow through. ● If you must give a personal opinion, make sure that the committee understands that you are not speaking for the board but for yourself. ● Staff members find it helpful to receive copies of written testimony prior to the hearing The News Media: The news media has the important function of informing the public about local government operations. In doing so, it provides a valuable communications link with the community. It is important to maintain a truthful, cooperative and open relationship with the media without violating privacy or other citizen rights. When possible, please refer all media inquiries to the Chair of the board or commission, Council Liaison, or City Manager. The guidelines that are used by the representatives when working with the media are as follows: ● Be as open as possible and keep your focus on the business of the board or commission. Personal opinions, especially those of other people, are inappropriate. The news media is not the avenue to air dissatisfactions or carry on conflicts among board members or agency employees.

17 | P a g e ● If you do not know the answer to a question or are unsure about an issue, refer the matter to the Council liaison or City Manager. ● A “wise” board anticipates when an event in the community will stir the interest of the media. In this situation, a press release should be developed. ● In order to coordinate information, please contact the Council liaison or City Manager. ● Be aware that the comments you make in public may also have to be repeated in a court of law. Do not risk your personal integrity or that of another by thoughtless or unwarranted remarks.

Template for Use of Boards and Commissions in Establishing their Individual Rules of Procedure “Boards and commissions shall establish their own organization, procedure, rules and regulations subject to Council approval…” - Oberlin City Charter Each board and commission should have a set of rules to assure the orderly conduct of its business in accordance with the laws of the State of Ohio relating to public meetings. All board and commission members should review and be familiar with the Boards and Commissions Membership Handbook. Rules of Procedure For Municipal Boards, Commissions, and Committees PURPOSE: The purpose of these rules is to establish procedures for the [insert name of board or commission] (hereinafter referred to as the “body”), to ensure the orderly conduct of its meetings and in compliance with the Ohio Open Meetings Act. ORGANIZATION: 1. Election of Chair and Vice Chair: At its first meeting of each year, the members of the body shall elect a chair and vice-chair. At that meeting, the secretary shall conduct the election of the chair, who, in turn, will conduct the election of the vice-chair. 2. Duties of the Chair and Vice-Chair: The chair, or in the absence of the chair, the vice-chair, shall preside over the meetings. In the absence of the chair and the vice- chair, a member selected by a majority of a quorum of the body shall act as chair for that meeting. The presiding member shall preserve order in the meeting and shall conduct the proceedings in accordance with these rules. 3. Authority to Represent: The chair or vice chair may represent or speak publicly about the actions of the body. No other member of the body shall have such authority unless authorized by the body. Comments regarding sensitive or legal matters shall be first approved by the City Manager. Unless authorized, any member who speaks publicly about a matter before the body shall make clear that they are speaking in a private capacity and not on behalf of the body.

2 | P a g e AGENDAS: 1. Agenda Required: Each regular and special meeting of the body shall have an agenda, approved by the chair, with time allotted for each item of business to be considered by the body. Only those matters contained in the agenda for a special meeting may be considered. 2. Posting of Agenda: The meeting agenda shall be made available to the general public and posted on the City website at least 72 hours prior to a regular meeting. 3. Order of Business: All business shall be conducted in the same order as it appears on the agenda, except that any addition to or deletion from the agenda must be made as the first act of business at the meeting. No additions to the agenda for a special meeting shall be considered. Any other adjustment to the agenda, for example, changing the order of business, postponing or tabling actions, may be made by unanimous consent of the members present or by motion passed by a two-thirds vote of the body. MEETINGS: 1. The body is required by law to conduct its meetings in accordance with the Ohio Open Meetings Act. This means that meetings of the body must be open to the public and minutes of those meetings shall be promptly prepared and made available for public inspection. 2. Scheduling, Location and Notice of Meetings: Regular meetings shall take place on the (_____) day of each month at, _____ a.m./p.m. or at such other time(s) as the Committee may determine but subject to notice sufficient to enable the public to determine the time and place of such regular meetings. Unless otherwise posted in advance, all meetings shall be held at (location). A special meeting may be called by the secretary upon the request of the chair or in the absence of the chair, the vice chair or upon the request of at least three members of the body. Twenty-four hours' advance notice of a special meeting shall be given to the news media that have requested notification except in the event of an emergency requiring immediate official action. In the event of an emergency, the secretary, chair, vice chair or members calling the meeting shall notify the news media that have requested notification immediately of the time, place, and purpose of the meeting. 3. Quorum: A quorum of the members of the body must be present to conduct official business. A majority of the total membership of the body shall constitute a quorum. No deliberations or official action may be taken in the absence of a quorum with the exception of the following procedural steps: a) End the meeting through a motion to adjourn b) Recess the meeting, in an effort to obtain a quorum

3 | P a g e c) Take measures to obtain a quorum such as rounding up members in the hall or contacting members 4. Passage of Motions: Unless a different number is required, official actions of the body shall be made by motion duly passed by the affirmative vote of at least a majority of the members of the body. The presiding officer may request a motion and may vote on all matters before the body. 5. Presence at Meeting: A member must be present to be counted for the purpose of determining the presence of a quorum either in-person or virtually, to participate in deliberations and to cast a vote. Except in the case of a conflict of interest, every member must vote on a matter before the body. No member may abstain; however, a member may recuse themselves due to a conflict of interest. A member who is precluded from voting due to a conflict of interest shall take no part in any discussions or deliberations relating to the matter. The fact of any recusal shall be reflected in the minutes. 6. Public Participation: All meetings of the body are public. The body may establish a rule to permit comments by the public that relate to matters before the body. The rule may prescribe the order and duration of public comment. Following is some suggested language for such a rule: a) Each speaker from the public shall first be recognized by the Chair. b) Each speaker from the public shall state their name and address. c) Comments must be addressed to the presiding member or to the body as a whole, and not to any individual member of the body or of the public. d) Comments shall be limited to 3 minutes and shall relate solely to matters under consideration by the body at the meeting. e) Additional comments from the same speaker may be permitted by the consent of the presiding member only after other members of the public desiring to speak have spoken. 7. Order and Decorum: Order and decorum shall be observed by all persons present at the meeting. Neither members of the body, nor members of the public shall delay or interrupt the proceedings or the peace of the meeting or interrupt or disturb any member while speaking. Members of the body and members of the public are prohibited from making personal, impertinent, threatening, or profane remarks. 8. Enforcement of Rules: Members of the body and members of the public shall obey the orders of the chair or other presiding member. The chair may declare a recess, order the removal of any person whose conduct substantially interferes with the conduct of the meeting, or take such other action as may be appropriate. AMENDMENT AND INTERPRETATION OF RULES:

4 | P a g e 1. Amendment to Rules: Any amendment of these rules shall first be adopted by a two-thirds vote of the members of the body and receive the approval of Council by motion, or may be initiated by Council by motion and thereafter ratified by a two-thirds vote of the members of the body. 2. Interpretation: In the absence of clear guidance by these rules, applicable portions of the most recent version of Robert’s Rules of Order shall govern. ADOPTED: ___/___/2026 Attest: __________________________________ ___________________, Secretary

April 6, 2026 5. A. From: Ian Yarber, Recreation Superintendent SUBJECT: Ordinance No. 26-14 AC CMS: An Ordinance Amending Chapter 133 of the Oberlin Codified Ordinances to Incorporate a Fee Schedule for Participation in City of Oberlin Recreational Programs (3rd) Attachments Ordinance No. 26-14 AC CMS Proposed Amendments to Ordinance Ordinance Exhibit A Amended Ordinance Exhibit A Memorandum to Council Memorandum Attachment

CITY OF OBERLIN, OHIO ORDINANCE No. 26-14 AC CMS AN ORDINANCE AMENDING CHAPTER 133 OF THE OBERLIN CODIFIED ORDINANCES TO INCORPORATE A FEE SCHEDULE FOR PARTICIPATION IN CITY OF OBERLIN RECREATIONAL PROGRAMS WHEREAS, by Ordnance No. 25-02 AC CMS, this Council authorized certain fees for participation in City of Oberlin recreation programs; and WHEREAS, due to increase in the City’s cost to operate recreation programs, it is necessary to provide a modest increase of fees for programs participants to offset those cost increases. WHEREAS, to maintain consistency with the codification of fees charged for other City programs and services, this Council desires to codify the schedule of fees for participation in City of Oberlin recreation programs. NOW, THEREFORE, BE IT ORDAINED by the Council of Oberlin, County of Lorain, State of Ohio: SECTION 1: That Chapter 133 of the Oberlin Codified Ordinances is amended as set forth on Exhibit A attached hereto. SECTION 2: That it is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meeting open to the public in compliance with legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: That this Ordinance shall take effect at the earliest date allowed by law PASSED: 1st Reading: ____________________ 2nd Reading: ____________________ 3rd Reading: ____________________ ATTEST:

Ordinance No. 26-14 AC CMS Page 2_ _______________________________ __________________________________ BELINDA B. ANDERSON, MMC EBONI A, JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

CITY OF OBERLIN, OHIO ORDINANCE No. 26-14 AC CMS AN ORDINANCE AMENDING CHAPTER 133 OF THE OBERLIN CODIFIED ORDINANCES TO INCORPORATE A FEE SCHEDULE FOR PARTICIPATION IN CITY OF OBERLIN RECREATIONAL PROGRAMS AND FOR THE COST OF ENROLLMENT IN THE AFTER-SCHOOL ENRICHMENT PROGRAM. WHEREAS, by Ordnance Nos. 235-1502 AC CMS, and 25-02 AC CMS this Council authorized certain fees for participation in City of Oberlin recreation programs; and WHEREAS, due to increases in the City’s cost to operate recreation programs, it is necessary to provide a modest increase of fees for programsin fees for program participants to offset those cost increases. WHEREAS, to maintain consistency with the codification of fees charged for other City programs and services, this Council desires to codify the schedule of fees for participation in City of Oberlin recreation programs. NOW, THEREFORE, BE IT ORDAINED by the Council of Oberlin, County of Lorain, State of Ohio: SECTION 1: That Chapter 133 of the Oberlin Codified Ordinances is amended as set forth on Exhibit A attached hereto. SECTION 2: That it is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meeting open to the public in compliance with legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: That this Ordinance shall take effect at the earliest date allowed by law. PASSED: 1st Reading: ____________________ 2nd Reading: ____________________ 3rd Reading: ____________________

Page 2_Ordinance No. 26-14 AC CMS ATTEST: _______________________________ __________________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

133.01 GENERAL RECREATION PROGRAM FEE SCHEDULE. The fees listed shall be assessed for participation in City of Oberlin recreational programs. PROGRAM FEE FEE FEE After School Enrichment Program – 1st Child $175.00 $87.50 / 0.00 2nd Child $165.00 $82.50 / 0.00 3rd Child $155.00 $77.50 / 0.00 4th Child and above $145.00 $72.50 / 0.00 Basketball Festival $250.00 Biddy Wrestling $25 $12.50 / 0.00 $30.00 Coed Softball League $300.00 Earth Day 5K Run $25.00 day of race $25.00 day of race Hoop Camp $35.00 $17.50 / 0.00 $45.00 Open Gym $10.00 $5.00 / 0.00 No School Fun Day 1st Child $70.00 $80.00 2nd Child $65.00 $75.00 3rd Child and above $60.00 $70.00 Summer Playground Experience – 1st Child $150.00 $75.00 / $0.00 $250.00 2nd Child $140.00 $70.00 / $0.00 3rd Child $130.00 $65.00 / $0.00 4th Child $120.00 $60.00 / $0.00 Youth Basketball $45.00 22.50 / 0.00 $60.00 Picnic Pavilion Rental/ Reservation Fee $25.00 $60.00 Rec ComplexField Preparation Fee $40.00 $50.00 Field Lights Fee $12.00 per Hr. / per field $25.00 per Hr. / per field

To support families with multiple children, ASEP utilizes a sliding scale based on the number of students enrolled per household. Number of Students Standard Rate Reduced Scholarship Full Scholarship 1 Student $250.00 $125.00 $0.00 2 Students $240.00 $115.00 $0.00 3 Students $230.00 $105.00 $0.00 4+ Students $220.00 $95.00 $0.00

133.01 GENERAL RECREATION PROGRAM FEE SCHEDULE. The fees listed shall be assessed for participation in City of Oberlin recreational programs. PROGRAM FEE FEE FEE After School Enrichment Program – 1st Child $175.00 $87.50 / 0.00 2nd Child $165.00 $82.50 / 0.00 3rd Child $155.00 $77.50 / 0.00 4th Child and above $145.00 $72.50 / 0.00 Basketball Festival $250.00 Biddy Wrestling $25 $12.50 / 0.00 $30.00 Coed Softball League $300.00 Earth Day 5K Run $25.00 day of race $25.00 day of race Hoop Camp $35.00 $17.50 / 0.00 $45.00 Open Gym $10.00 $5.00 / 0.00 No School Fun Day 1st Child $70.00 $80.00 2nd Child $65.00 $75.00 3rd Child and above $60.00 $70.00 Summer Playground Experience – 1st Child $150.00 $75.00 / $0.00 $250.00 2nd Child $140.00 $70.00 / $0.00 3rd Child $130.00 $65.00 / $0.00 4th Child $120.00 $60.00 / $0.00 Youth Basketball $45.00 22.50 / 0.00 $60.00 Picnic Pavilion Rental/ Reservation Fee $25.00 $60.00 Rec ComplexField Preparation Fee $40.00 $50.00 Field Lights Fee $12.00 per Hr. / per field $25.00 per Hr. / per field

To support families with multiple children, ASEP utilizes a sliding scale based on the number of students enrolled per household. Number of Students Standard Rate Reduced Scholarship Full Scholarship 1 Student $250.00 $125.00 $0.00 2 Students $240.00 $115.00 $0.00 3 Students $230.00 $105.00 $0.00 4+ Students $220.00 $95.00 $0.00

MEMO To: President and Members of City Council Through: Greg Holcomb, City Manager From: Ian P. Yarber, Recreation Director Date: February 4, 2026 Cc: Council Appointees RE: Proposed Recreation Fees Increases Purpose and Recommendation: The purpose of this memorandum is to provide the City Council with information regarding the proposed increase in Recreation Department fees and to present the Recreation Commission’s recommended fee schedule for Council’s consideration and endorsement by motion. It is also recommended that fees established for participation in recreation programs be codified to enhance public access and to be consistent with the codification of fees for services offered by other departments. Background and Discussion: The Recreation Department offers a diverse range of intergenerational programs and activities and continues to provide high-quality recreational opportunities throughout the calendar year. The Recreation Commission has conducted a comprehensive review of fees for participation in these programs and activities. During its review, the Commission recognized that recreation programs play a vital role in supporting social interaction, physical wellness, and intellectual engagement for participants of all ages. These benefits are essential to the overall well-being of the community. The Commission further noted that without accessible and affordable programming, many of Oberlin’s children and residents would have limited opportunities for positive recreational involvement and enrichment. The Commission emphasized that program fees should not serve as a barrier to participation. Accordingly, it reaffirmed the importance of continuing the City’s sliding fee scale based on a family’s ability to pay, including considerations for households with multiple children enrolled in programs. In addition, the Commission recommended that scholarships remain available for Oberlin families experiencing financial hardship.

Fiscal Impact: It is anticipated that the proposed fee adjustments will have a positive impact on the City’s General Fund, as several fees represent modest increases over prior rates. However, the precise fiscal impact cannot be accurately quantified at this time. Consultation: The proposed fee adjustments have been reviewed and discussed with the Recreation Commission, the Recreation Coordinator, the Recreation Director, and the City Manager. The proposed codification has been implemented with the assistance of the Law Directorate and the Clerk of Council. Conclusion: At its meeting on January 20, 2026, the Recreation Commission reviewed the proposed fee schedule. Following discussion, Member Pinto-Torres moved and Member Gore seconded to forward the revised fees, as outlined in Exhibit A, to City Council for approval. The motion passed unanimously by a vote of 4–0. This matter is respectfully submitted for City Council’s consideration.

Programs Oberlin Residents CURRENT Fee Oberlin Resident PROPOSED Fee Scholarship Reduce/Full CURRENT Fee Scholarship Reduce/Full PROPOSED Fee Non-Resident CURRENT Fee Non-Resident PROPOSED Fee After School Enrichment Program – 1st Child $130.00 $175.00 $65.00/$0.00 $87.50 / 0.00 2nd Child $120.00 $165.00 $60.00/$0.00 $82.50 / 0.00 3rd Child $110.00 $155.00 $55.00/$0.00 $77.50 / 0.00 4th Child and above $100.00 $145.00 $50.00/0.00 $72.50 / 0.00 Basketball Festival $225.00 $250.00 Biddy Wrestling $20.00 $25 $10.00/$0.00 $12.50 / 0.00 $25.00 $30.00 Coed Softball League $250.00 $300.00 Earth Day 5K Run $20.00 $25.00 day of race $20.00 $25.00 day of race Hoop Camp $30.00 $35.00 $15.00/$0.00 $17.50 / 0.00 $40.00 $45.00 Open Gym $5.00 $10.00 $2.50/$0.00 $5.00 / 0.00 No School Fun Day 1st Child $60.00 $70.00 N/A $70.00 $80.00 2nd Child $55.00 $65.00 $65.00 $75.00 3rd Child and above $50.00 $60.00 $60.00 $70.00 Summer Playground Experience – 1st Child $125.00 $150.00 $62.50/$0.00 $75.00 / $0.00 $200.00 $250.00 2nd Child $115.00 $140.00 $57.50/$0.00 $70.00 / $0.00 Exhibit A City of Oberlin Recreation Program Fee Schedule Proposed Fee Adjustments in bold

3rd Child $105.00 $130.00 $52.50 / $0.00 $65.00 / $0.00 4th Child 95.00 $120.00 $47.50 / $0.00 $60.00 / $0.00 Youth Basketball $30.00 $45.00 $15.00 / $0.00 22.50 / 0.00 $40.00 $60.00 Picnic Pavilion Rental/ Reservation Fee $15.00 $25.00 $40.00 $60.00 Rec Complex Field Preparation Fee $36.00 $40.00 $36.00 $50.00 Field Lights Fee $10.00 per hr. / per field $12.00 per Hr. / per field $10.00 per hr. / per field $25.00 per Hr. / per field

April 6, 2026 5. B. From: Diane Ramos SUBJECT: Ordinance No. 26-19 AC CMS: An Ordinance Amending the City of Oberlin Employee Policy Manual to Go Into Immediate Effect (2nd) Attachments Ordinance No. 26-19 AC CMS Proposed ordinance as amended Exhibit A (Clean) Exhibit A (Redline) Memo

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-19 AC CMS AN ORDINANCE AMENDING THE CITY OF OBERLIN EMPLOYEE POLICY MANUAL TO GO INTO IMMEDIATE EFFECT WHEREAS, The City of Oberlin adopted an Employee Manual known then as the “Human Resources Policy Manual” on October 7, 2003; and WHEREAS, The Manual, now titled the “City of Oberlin Employee Policy Manual,” has been amended on twelve occasions, since its adoption in 2003 to ensure that the City’s human resources practices are in compliance with current law and to provide for the benefit of City of Oberlin employees; and, WHEREAS, Council for the City of Oberlin desires to amend the Employee Policy Manual to assure that current practices are accurately reflected in the Manual and are otherwise in compliance with the law, to clarify the provision of certain employee benefits and to otherwise provide for the well - being of City of Oberlin Employees. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, and State of Ohio: SECTION 1. That the amended Employee Policy Manual for the City of Oberlin, Ohio is attached as Exhibit A and incorporated herein is hereby approved with all provisions taking effect upon passage. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal actions, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To amend the City of Oberlin Employee Policy Manual to ensure the orderly and efficient operation of the municipality and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading 2nd Reading 3rd Reading ATTEST: BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-19 AC CMS AN ORDINANCE AMENDING THE CITY OF OBERLIN EMPLOYEE POLICY MANUAL TO GO INTO IMMEDIATE EFFECT WHEREAS, The City of Oberlin adopted an Employee Manual known then as the “Human Resources Policy Manual” on October 7, 2003; and WHEREAS, The Manual, now titled the “City of Oberlin Employee Policy Manual,” has been amended on twelve occasions, since its adoption in 2003 to ensure that the City’s human resources practices are in compliance with current law and to provide for the benefit of City of Oberlin employees; and, WHEREAS, Council for the City of Oberlin desires to amend the Employee Policy Manual to assure that current practices are accurately reflected in the Manual and are otherwise in compliance with the law, to clarify the provision of certain employee benefits and to otherwise provide for the well- being of City of Oberlin Employees. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, and State of Ohio: SECTION 1. That the amended Employee Policy Manual for the City of Oberlin, Ohio, attached as Exhibit A and incorporated herein is hereby approved with all provisions taking effect upon passage. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal actions, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To amend the City of Oberlin Employee Policy Manual to ensure the orderly and efficient operation of the municipality and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading 2nd Reading 3rd Reading ATTEST: BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 CITY OF OBERLIN EMPLOYEE POLICY MANUAL Adopted by Oberlin City Council Ordinance No. 03-75 AC CMS Effective October 7, 2003 As Amended: Ord. # 04-07; Effective Jan. 20, 2004 Ord. # 04-43; Effective June 7, 2004 Ord. # 07-15; Effective Jan. 16, 2007 Ord. # 08-02; Effective Jan. 7, 2008 Ord. # 10-85; Effective February 2, 2011 Ord. # 13-70; Effective December 16, 2013 Ord. # 15-16; Effective April 6, 2015 Ord. # 15-26; Effective June 15, 2015 Ord. # 17-54; Effective November 6, 2017 Ord. # 19-70; Effective November 18, 2019 Ord. # 21-55; Effective August 16, 2021 Ord. # 23-02; Effective January 3,2023



CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 Dear City of Oberlin Employee, The City of Oberlin has established a positive reputation for providing our community with excellent municipal government services. This reputation is owed in large part to the quality of people who are employed by the City, and their high standards of performance. To help assure employee success, we have developed a comprehensive program of employee policies and benefits that are summarized in this publication. Employees are expected to read this manual, abide by its terms and use it as a reference. Our continued success in providing excellent service to the community depends on how well we work as a team in communicating with and supporting each other. Each person is expected to treat one another, our residents and visitors with dignity and respect in accordance with the public trust placed in each of us. Your suggestions for improving processes and procedures are always welcome. Thank you for your cooperation and the quality service you provide to the City of Oberlin. _______________________ ______________________ Greg Holcomb Marin Fowler City Manager City Finance Director ______________________ ______________________ Jon D. Clark Belinda B. Anderson Law Director Clerk of Council

CITY OF OBERLIN EMPLOYEE POLICY MANUAL TABLE OF CONTENTS Welcome General Provisions 1. Purpose 1 2. Scope 1 3. Administration and Approval 2 4. Department Policies and Procedures 2 Responsibilities for Managing Information and Serving the Public 1. Contact with the Public 2 2. Contact with City Council 2 3. Contact with Media 3 4. Release of Information and Public Records 3 Employment Policies and Procedures 1. Equal Employment Policies 3 2. Methods of Appointment 4 3. Types of Appointments 4 4. Present Employee Consideration 5 5. Employment of Relatives 5 6. Immigration Requirements 6 7. New Employee Orientation 6 8. Probationary Periods 6 9. Layoffs 7 10. Resignations / Retirements / Separation from Service 7 Hours of Work/Attendance 1. Hours of Work 7 2. Attendance Recording 8 3. Work Schedule 8 4. Attendance and Tardiness 8 5. Break and Lunch Periods 9 Classification, Performance Evaluation and Compensation 1. The Classification Plan 9 2. Maintenance of the Position Classification Plan 9 3. Pay Grades 9 4. Pay Periods 9 5. Compensation 9

6. Regular-Extra/Overtime Compensation 10 7. Compensatory Time (Comp Time) 11 8. Compensable Benefits 11 9. Performance Review 11 10. Employee Records 12 Employee Benefits 1. Sick Leave 12 2. Vacation 14 3. Personal Leave 16 4. Holidays 16 5. Employee Assistance Program (EAP) 17 6. Health, Dental and Vision Insurance 18 7. Life Insurance 18 8. Retirement / Pension Plan 18 9. Workers’ Compensation 18 10. Injury Leave 18 11. Unemployment Insurance 19 Continuing Education 1. Attendance at Conferences and Seminars 19 2. Tuition Reimbursement 20 Time Away From Work 1. Leave Application Process 20 2. Family and Medical Leave 20 3. Parental Leave 21 4. Military Training and Active Duty Leave 21 5. Civic Duty Leave 21 6. Leave Without Pay 21 7. Unauthorized Absence 21 Working With Each Other 1. Problem Solving 22 2. Corrective Action 23 3. Harassment & Discrimination 25 4. Participation in Political Activity 26 5. Gifts and Gratuities 26 6. Outside Employment 27 7. Dress Code / Appearance / Uniforms 27 8. Internet & Email Policy 27 9. Telephone, Cellular Phone & Data Service Policy 28 10. Employee Recognition 28

Safety and Health 1. General Considerations 28 2. Employee Identification 29 3. Accident Reporting 29 4. Vehicle Use and Insurability 29 5. Smoke-Free/Tobacco-Free Environment 30 6. Alcohol & Drug-Free Workplace 30 Administration 1. Travel Expenses 31 Modifications to this Manual 31 Glossary of Terms 32 NOTE: Policies and procedures referenced, but not contained, within this manual can be obtained from your supervisor, the HR Department, or the City of Oberlin shared drive.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 1 General Provisions 1. Purpose The purpose of this manual is to set forth the policies and procedures that will be followed by the City of Oberlin in the administration of its Human Resources program. The City’s policies and procedures are intended to establish an efficient, equitable and functional system of Human Resources administration based on merit principles which govern employee selection, promotion, transfer, layoff, dismissal, discipline and other conditions of employment. For those who are at-will employees, the policy manual does not change the employment-at-will relationship in any way. Employees who fall under the provisions of an executed Collective Bargaining Agreement, or the City of Oberlin Civil Service Rules, shall be guided by relevant provisions in those documents regarding the employment relationship. The information contained in the City of Oberlin Employee Policy and Procedures Manual has been prepared as a management guide to general human resource methods at the City of Oberlin. If anything has been stated that is different from actual provisions of benefit plan documents, the actual provisions will govern. The policies contained in the manual may be changed from time to time, at the City’s discretion for any reason, with or without notice. The policies and statements contained in the manual, as in other provisions that may be modified or added from time to time, are not direct or implied contractual commitments between the City of Oberlin and its employees with respect to duration of employment, level of compensation, or any other terms or conditions that are a part of the employment relationship. It does not promise that the policies mentioned will be applicable in any given instance. The policy manual is not an employment contract and does not provide any enforceable contractual rights to the employee with respect to his/her terms or conditions of employment. Neither these guidelines, nor any written or oral policies, practices and procedures that may develop from these guidelines create either an express or implied employment contract. 2. Scope This manual is prepared for all employees of the City of Oberlin. For employees who are covered under collective bargaining agreements or the Civil Service Commission Rules, the provisions in those agreements/documents will prevail. Specific department rules and standard operating procedures that have been reviewed and approved by the Appointing Authority will also prevail (see section 4

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 2 below). The provisions of this manual shall not be binding upon Oberlin City Council in the employment of its appointees unless otherwise required by applicable law. 3. Administration and Approval The City’s Appointing Authorities (or his/her designee), shall be responsible for the overall administration of these policies and procedures. The City’s Human Resources Administrator (HRA), shall serve as the City Manager’s designee. City Council approval may be required for some of the policies referenced herein. 4. Department Policies and Procedures Individual Department Directors have the right to establish certain policies and procedures that are unique to the department. If these policies are related to personnel or finance, they should be reviewed and approved by the Appointing Authority. Responsibilities for Managing Information and Serving the Public 1. Contact with the Public The City of Oberlin’s employees will, at all times, treat the residents of Oberlin and the general public with patience, courtesy, dignity and respect. Beyond acts that are obviously illegal and/or unethical, any behavior that is not conducive to properly and effectively serving the citizens of Oberlin is prohibited, and may be subject to corrective action. In addition, the City of Oberlin and its employees will make every effort in dealings with the general public to make reasonable accommodations for persons with disabilities. While employees are encouraged to be helpful and courteous to the public, responses to requests for information should comply with the City’s Public Records Policy, as amended. Questions about the City’s policy should be referred to the employee’s supervisor. 2. Contact with City Council All employees are expected to respond to requests from City Council through the appropriate Appointing Authority in a timely manner. Neither City Councilmembers nor Board or Commission members can act directly to resolve employee concerns or issues. Thus, employees are encouraged to use steps

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 3 under the section covering “Problem Solving” of this manual to address and resolve issues and concerns. Board and Commission members do not have the authority to direct City employees to perform duties on their behalf or on behalf of their respective board or commission. City employees should direct Board/Commission members to the appropriate Appointing Authority and/or Board/Commission staff liaison to address their concern. 3. Contact with the Media Representatives of the media who are seeking information or opinions concerning pending legislation, litigation, or other matters of apparent interest to the general public may contact City of Oberlin employees from time to time. Any requests for non-routine information from media representatives must be immediately referred to the appropriate Department Director and be reported to the Appointing Authority. It is important that the media be provided accurate and timely information. Accordingly, in the context of City government business, employees should not initiate contact with the media unless assigned as his/her responsibility by an Appointing Authority. 4. Release of Information and Public Records It is the policy of the City of Oberlin that openness leads to a better informed citizenry, which leads to better government and better public policy. The City of Oberlin policies and practices regarding release of information and public records adhere to the State of Ohio Public Records Act and employees receiving requests for public records should refer and adhere to the City’s Public Records Policy. All requests for information regarding the plans or business affairs of the City, or the personal and/or business affairs of its employees, except routine matters relating to day-to-day operations, shall be immediately referred to the Department Director or Appointing Authority. Employees are prohibited from releasing such information without specific authorization of the Department Director or as may be authorized by departmental policies and procedures. Employment Policies and Procedures 1. Equal Employment Policies The City of Oberlin’s policy is to treat all employees and employment applicants without discrimination on the basis of race, religion, color, sex, ancestry, national origin, military status, familial status, disability, sexual orientation, gender identity or expression, political beliefs or affiliation, or any other legally-protected attribute.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 4 The City will comply with all local, state and federal laws relating to equal employment practices. The City of Oberlin’s policy on non-discrimination applies to all levels of employment and personnel policies, including but not limited to the following: advertisement, recruitment, selection, promotion, demotion, transfer, compensation, benefits, work assignments, layoff and return from layoff, termination, training, retirement, and City-sponsored educational, social and recreational programs. Questions and concerns should be addressed to the employee’s supervisor, Department Director, or to the Human Resources Administrator (HRA), who serves as the City of Oberlin’s EEO compliance officer. 2. Methods of Appointment City vacancies shall be filled either by original appointment, promotion, reassignment, transfer, demotion, or re-employment, and shall require submission of an application. Vacant positions classified as competitive by the Civil Service Commission shall be filled in compliance with the Rules and Regulations of the Civil Service Commission. In case a vacancy must be filled immediately, the Appointing Authority may make an interim, temporary assignment, until such time as the final appointment has been made. Review of the temporary assignment and recruitment and selection process will take place, if applicable, every 6 months until the permanent appointment has been made. During the period of such interim assignment the recruitment and selection processes will proceed (refer to Recruitment Guidelines document). No person shall hold more than one City of Oberlin position at the same time without prior approval of both Department Heads (if applicable) and the respective Appointing Authority(ies). 3. Types of Appointments Employees shall be appointed to one of the following classifications in consultation with the respective Appointing Authority and/or the HRA: (a) Full-Time: A position which requires working a full department schedule per week, which is generally between thirty-seven and one half (37.5) and forty (40) hours per week. Full-time positions will be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on the job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 5 (b) Part-Time: A position which requires consistently working a part-time schedule, which is generally between twenty (20) and thirty (30) hours per week and which is not classified as a limited or seasonal classification. Part- time employees will be classified as either FLSA exempt (salaried) or FLSA non- exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements. (c) Part-Time Firefighter: A position which requires working a part-time schedule as determined by the Fire Department that includes response to emergency calls, as well as scheduled shifts and training. This position is classified as FLSA non-exempt (hourly), in accordance with the Fair Labor Standards Act. (d) Limited Part-Time/Seasonal: A position working a part-time, full-time or variable schedule on a regular or irregular basis, and is typically performing work associated with a particular project, season or recreational activity or other employment needs that may arise. Limited part-time positions may be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act, and are not represented by a bargaining unit. Appointments to limited part- time positions may run consecutively from one season to the next, and an employee may work in multiple limited part-time positions consecutively. All required payroll forms must be completed and submitted to the Finance Department and employee orientation will be administered by the Human Resources Department in conjunction with the Appointing Authority or Department Supervisor at the start of employment with the City. In situations where an employee retirement or resignation can be anticipated or planned for, a position may be filled, with the approval of the Appointing Authority, up to several months early to allow for education and training for the individual replacing the departing employee. 4. Present Employee Consideration When a City position becomes vacant, the City may initiate both internal and external recruitment processes simultaneously. Supervisors should refer to the Recruitment Guidelines. 5. Employment of Relatives The City of Oberlin permits the employment of qualified relatives of employees, and/or of the employee’s household, as long as such employment does not create

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 6 actual conflicts of interest. That is, the intent is that no employee is permitted to work within the “chain of command” of one’s relative and be in a position of influence over the work responsibilities, salary, schedule, career progress, benefits or other terms and conditions of employment. For purposes of this section, “relative” is defined as a spouse, child, parent, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, first cousin, corresponding in-law, “step” relation, or any member of the employee’s household. The City will use sound judgment in the placement of related employees in accordance with the following guidelines: • There will be no direct reporting or supervisor to subordinate relationship allowed • No relatives of Department Directors, City Council Appointees, or the HRA will be permitted to work within the chain of command of his/her department • Employees who marry or become part of the same household while employed are treated in accordance with this policy and may be transferred at the earliest practicable time • No relatives of City Councilmembers shall be hired by the City during that Councilmember’s term in office. 6. Immigration Requirements Federal law requires that all individuals who become employees of any organization be authorized to work in the United States. Upon hiring, every individual will be required to submit documentation to prove his or her authorization to work in accordance with relevant federal regulations. 7. New Employee Orientation To help each employee get off to a good start in his/her employment with the City of Oberlin, a “New Employee Orientation” will be provided. This orientation will include a range of information, administrative matters, and personal introductions. 8. Probationary Periods The probationary period shall be utilized as an opportunity to observe a new employee’s work, to train and aid the new employee in adjustment to his/her position, and to terminate any new employee whose work performance fails to meet required work standards. Except as provided in a collective bargaining agreement, all full-time employees, part-time employees, and part-time firefighters shall serve a probationary period of 12 months. A probationary employee may be terminated at any time, with or

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 7 without cause, during the probationary period. Supervisors shall observe the employee’s work performance and counsel any probationary employee whose work performance is marginal or inadequate. Supervisors shall document said counseling and any deficiencies. Promoted or transferred employees shall serve a probationary period of twelve (12) months in the new position. Such employees who exhibit inadequate performance during the probationary period may at the discretion of the Appointing Authority be terminated or transferred to another position subject to a probationary period of twelve (12) months. 9. Layoffs The Appointing Authority may lay off any employee due to lack of funds, curtailment of work or abolishment of a position. At the discretion of the Appointing Authority, employees shall be laid off in reverse order of anniversary date unless there are compelling operational needs. 10. Resignations/Retirement/Separation from Service Employees are encouraged to provide at least two weeks’ written notice of resignation to facilitate a smooth transition out of the City. Department Directors are encouraged to provide at least thirty (30) days’ written notice of resignation. All resignations shall be confirmed in writing by the Appointing Authority. All resignations become final upon confirmation. In the event a classified non-probationary employee is involuntarily terminated, the employee will be provided with an opportunity for a final hearing, in accordance with applicable law. Prior to final separation, employees must return all City property and any financial and IT audits will be conducted if needed and applicable. Hours of Work/Attendance 1. Hours of Work Regular hours of work for full-time employees consist of 37.5 or 40 hours per week as assigned by the Appointing Authority at the time of hire. Police and Fire Department hours of work will be in accordance with the applicable requirements of the Fair Labor Standards Act. Hours of Court employees are subject to the Municipal Court Judge.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 8 2. Attendance Recording In order to ensure accurate reporting of an individual’s time for payroll purposes and attendance record maintenance, each employee is required to complete and submit the required documentation as established by the Finance Department, in a timely and accurate manner. including This documentation shall be approved by both the employee and the applicable supervisor. 3. Work Schedule Work schedules shall be determined by the Department Directors for employees in their departments, subject to the Appointing Authority’s approval and may vary to meet a department’s unique needs. Work schedules shall be arranged to meet the needs of the City. Flex time is a work schedule with time of arrival and departure that differs from the standard operating hours. Full-time employees are eligible, in certain circumstances and on a case by case basis to adopt a flexible work schedule. A flextime arrangement may be suspended or cancelled at any time. Non-exempt employees may be asked to work overtime regardless of a flextime schedule. Department Heads or Appointing Authorities may permit employees to occasionally work from home, in lieu of regular work hours, where circumstances are deemed appropriate for an employee to be compensated for performing assigned responsibilities while working at home. Working from home requests must be pre- approved following the determination that all or significant components of the work can be done at home, operational needs of the department are met, and the work is considered official City business. In all cases while working from home, employees may be requested to provide additional documentation of work records, as deemed necessary by their supervisor. The employee must adhere to the Work From Home Policy. Alternative work schedules may be approved by Appointing Authorities when customer service needs, weather, or other circumstances dictate modified schedules. 4. Attendance and Tardiness Regular and punctual attendance at work is required of all employees. If an employee will be unable to report for work as scheduled, he/she must notify the department in accordance with the procedures established by the employee’s department.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 9 5. Break and Lunch Periods Each full-time and part-time employee is normally entitled to two (2) fifteen (15) minute breaks per assigned work period, which shall be taken separately. Breaks are subject to the discretion and approval of the Department Director, depending on, but not limited to staffing levels, level of work and temporary fluctuations in workload. Break periods must be used as assigned and cannot be accumulated, nor used in conjunction with start or stop work times or lunch times. Lunch breaks, which shall be unpaid, shall be either one-half (1/2) hour or one (1) hour in length, depending upon departmental rules, and should not be used in conjunction with start or stop work times or other breaks, unless approved by the Department Director on a limited basis. Classification, Performance Evaluation, and Compensation 1. The Classification Plan A position classification plan is in place to provide a basis for evaluating positions, assigning a pay grade to each position, and ensuring that individual employees are compensated competitively, taking into account both internal and external equity. A position description will be maintained for each position, including position title, reporting relationship, summary of position, specific duties, education and experience requirements, and any special knowledge and skill requirements. 2. Maintenance of the Position Classification Plan The respective Appointing Authority shall be responsible for the proper and continuous maintenance of the Position Classification System in accordance with applicable sections of Chapter 145 of the Codified Ordinances of the City of Oberlin. Methods for requesting or initiating a change to the Plan are established in Chapter 145 of the Codified Ordinances. 3. Pay Grades Each position within the classification system will be assigned a pay grade that indicates the minimum and maximum pay rates for employees within a particular pay grade. Periodic adjustments may be made to the pay grades, with the approval of City Council. 4. Pay Periods

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 10 Paydays shall be on a bi-weekly schedule and will occur on Fridays, unless otherwise scheduled. 5. Compensation Employee compensation may be comprised of, but not limited to, the wage rate and/or any other special provisions outlined in this Manual or under a collective bargaining agreement. Wage increases, initiated by the respective Department Director and approved by the respective Appointing Authority, may be granted for meritorious service. Except as otherwise provided, no employee shall receive pay in addition to the wages authorized by the pay plan for services rendered. 6. Regular-Extra/Overtime Compensation Eligibility: All FLSA non-exempt employees are subject to the overtime pay provisions of the Fair Labor Standards Act and must be compensated for all hours worked, including work on and off work premises. No employee will be permitted to work in excess of their regularly scheduled work hours without prior supervisory approval. Overtime is considered time worked in excess of forty (40) hours in a single work week. The work week starts at 12:01 A.M. Saturday and ends at 12:00 midnight, Friday. In no case will pyramiding of overtime be allowed. NOTE: There are special rules regarding overtime for law enforcement and fire protection employees. Please refer to the appropriate provisions of the FLSA. Scheduling: Regular-extra time/Overtime opportunities shall be distributed as fairly as possible to employees among those who are qualified and willing to accept the work. Regular-extra/overtime opportunities shall be granted to those willing employees before being assigned Regular-extra/overtime scheduling in all departments and must be approved by the Department Director or supervisor prior to regular-extra/overtime work, except in the case of an emergency. Compensation: Regular-Extra Pay: FLSA non-exempt employees whose regularly scheduled work week is less than forty (40) hours are compensated at the regular hourly rate for time worked in excess of regularly scheduled hours during the work week, up to forty (40) hours in a work week. For example, if an employee has a regularly scheduled work week of 37.5 hours, any time worked beyond 37.5 hours, up to 40

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 11 hours in a work week will be paid at the employee’s regular hourly rate. Any time worked over 40 hours in a work week will be eligible for overtime pay. Overtime Pay: FLSA non-exempt employees are compensated at one and one-half times the regular hourly rate for time worked in excess of forty (40) hours in a work week. 7. Compensatory Time (Comp Time) In lieu of payment for time worked, FLSA Non-Exempt employees whose regularly scheduled work week is less than forty (40) hours, may bank paid time off for later use that is equal to the number of hours worked over the employee’s regularly scheduled hours, up to forty (40) hours in a work week. In lieu of payment for time worked in excess of the employee’s regular schedule hours, FLSA Non-Exempt employees may accumulate for later use, paid time off that is equal to one and one-half times the number of hours worked for hours worked over 40 hours in a work week. No more than forty (40) hours of earned compensatory time may be accumulated. An employee must receive prior approval and schedule compensatory time off in advance with his/her supervisor. All FLSA non-exempt employees must complete and submit required payroll documentation reflecting actual time worked on a bi-weekly basis. If the employee has worked beyond his/her regularly scheduled hours during the work week, the employee is to elect on the documentation if he/she would prefer to receive regular-extra and/or overtime pay or to bank compensatory time for the time worked in excess of his/her regular schedule. In the absence of a timely election, employees will be paid regular-extra and/or overtime pay for time worked in excess of their regular schedule. If an employee’s terminates employment, compensatory time is to be paid at the employee’s current rate of pay on or about the next regular payday following the date of termination. If an employee is transferred to another FLSA non-exempt position in a different department, the employee will maintain any banked compensatory time, which may be used or paid out in accordance with the above provisions. If an FLSA non-exempt employee is promoted or transferred to an FLSA exempt position, any compensatory time banked while in the FLSA non-exempt position will be maintained and may be used or paid out in accordance with the above provisions. 8. Compensable Benefits

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 12 In accordance with IRS regulations, certain benefits, such as those pertaining to vehicles, communication services/devices or uniforms, may be considered compensable, and therefore, subject to certain taxes. 9. Performance Review The City of Oberlin recognizes that timely, candid performance feedback and discussion with employees is essential to good work performance and employee development. To that end, supervisors should review each employee’s individual performance at least annually. Individual employees may be required to complete a self-appraisal as part of the overall performance review process. The purposes of the Performance Review program are to create an understanding with the employee as to how well he/she is performing, and establish a plan for improved work performance and future job/professional growth, in accordance with the procedures and guidelines for Performance Evaluation as established by the respective appointing authority. In accordance with a merit-based pay system, the results of a Performance Evaluation may impact an employee’s pay. Human Resources, supervisors, Department Directors, and Appointing Authorities are responsible to see that this program is implemented in a timely and consistent manner. 10. Employee Records The following individual employee records will be maintained in the Human Resources Department files, except for those maintained by the Finance Director, the Law Director, the Clerk of Council, the Municipal Court, and the City Council for their Appointees: • Application/Job Description • Compensation History/Status Changes • Performance Reviews • Disciplinary Documents • Training/Certifications • Commendations/Miscellaneous • Medical/HIPAA Documents (maintained in a separate file) The Finance Assistant coordinating payroll will maintain records relating to payroll, taxes, employment verification, unemployment compensation, and various benefits- related information. The City’s HRA will maintain records relating to workers

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 13 compensation, FMLA leaves, and other non-payroll employee-related items. Employees should contact the Human Resources Administrator, the Finance Director, the Law Director, the Clerk of Council, the Municipal Court Judge or Clerk of Courts, or City Council as applicable, if they would like to review their personnel records. Employee Benefits 1. Sick Leave Each full-time employee shall earn fifteen (15) days of paid sick time per year, accrued bi-weekly, calculated at a rate of 4.6 hours for every 80 hours worked, and with unlimited carry-forward to subsequent calendar years. Part-time employees, and part-time firefighters shall earn sick leave, accrued in accordance with the number of hours that employee worked, and with unlimited carry-forward to subsequent calendar years. Sick Leave may be taken in one-quarter hour increments. Sick leave may be applied in the following situations: • Actual personal illness or injury not otherwise subject to Workers Compensation provisions • Up to the first ten (10) days of work-related injury leave (see Injury Leave Section) • For scheduled doctor’s appointments • To care for an ill or injured member of the employee’s immediate family • Bereavement leave for the death of an immediate family member. The City may require a medical excuse and/or medical return to work certification if the time away from work exceeds five (5) consecutive days. The City also reserves the right to require documentation from the doctor authorizing the employee to return to work. Abuse of Sick Leave will be cause for corrective action. If the City believes an abuse of Sick Leave is taking place, a physician’s statement can be required at any time. Supervisors are to refer to the Sick Leave Control Policy. Newly hired employees who have accumulated sick leave earned from previous employment by the State of Ohio or any other political subdivision of the State of Ohio, and who have become employed by the City within ten (10) years from the date of separation from the previous public employer, may transfer accumulated sick leave from the previous employer, up to the existing maximum accruable amount, upon approval from the appropriate Appointing Authority. There is unlimited accumulation of sick time. Sick time resulting from a transfer of time from a previous employer is not considered eligible for payment upon separation from employment until employee has successfully completed their

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 14 probationary period and a minimum of 12 months of active employment with the City of Oberlin. If an employee leaves prior to the requirements listed above, they will only be eligible for payment of all earned but unused sick time they have accumulated as a result of their employment with the City of Oberlin. Payment of unused sick time for a full-time employee at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum of480 hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum of 120 hours Discharge for Cause Not eligible for payment There is unlimited accumulation of sick time. Payment of unused sick time for a part-time employee and part-time firefighter at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum proration based on the following: the average annual hours (AAH) worked based on the prior five years of employment, or full length of employment, whichever is less, divided by 2080, multiplied by 480 hours: AAH/2080 x 480 = Maximum hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum as follows: AAH/2080 x 120 = Maximum hours Discharge for Cause Not eligible for payment Lump sum payments for full-time employees, part-time employees and part-time firefighters will be based on the employee’s base rate of pay at the time of retirement or separation.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 15 Sick Leave Donation: The City of Oberlin sick leave donation program provides the means for eligible City of Oberlin employees to voluntarily donate sick leave to be used by eligible employees who have been approved for Family and Medical Leave Act (FMLA) leave and have exhausted all of their own paid leave benefits. For more specific information about donating sick leave or applying for donated leave, please refer to the Sick Leave Donation Policy. 2. Vacation Vacations are earned by working. Each full-time employee is eligible for paid vacation as follows: FLSA Non-Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 5 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 10 days After 5 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days After 25 years of service 25 days FLSA Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 10 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 16 After 25 years of service 25 days As a recruitment tool to attract qualified employees, the respective Appointing Authority may make such adjustments to the length of service requirements as he or she shall deem to be appropriate under the circumstances. Vacation time granted at date of hire is not considered eligible for payment upon separation from employment until employee has successfully completed their probationary period and a minimum of 12 months of active employment with the City of Oberlin. Part-Time employees who have completed 1 year of service shall be eligible for an annual paid vacation allowance on a prorated basis, (i.e. number of hours worked compared to 2080 hours). Proration will be calculated based on the number of consecutive years of service, regardless of full-time or part-time status, in accordance with the appropriate corresponding full-time schedule (FLSA Exempt or FLSA Non- Exempt). Up to two (2) years of accrued but unused vacation can be carried over from year to year. When an employee’s vacation balance reaches an accrual equal to twice his/her annual accrual rate, additional accrual will cease. The responsible Appointing Authority or assigned designee may override this limitation under exceptional circumstances. Vacations may be taken in one -quarter hour increments and must be approved in advance by the employee’s supervisor. Vacation requests may be denied by supervisors in order to maintain operations. Vacation credit will not accrue during periods of unpaid leave, except for unpaid leave taken in accordance with Leave Without Pay section (see Time Away From Work, §6[c] Leave Without Pay section ). Full-time employees, part-time employees and part-time firefighters leaving City employment shall be compensated for vacation earned but not taken up to the date of retirement, separation or resignation. In the event of an employee’s death, any remaining compensation will be forwarded to the employee’s estate. Effective January 1, 2013, Full-Time Firefighter-Drivers, upon completion of one year of continuous employment, shall be eligible for a combined paid leave allowance, which shall be administered as vacation, to be scheduled in accordance with Fire Department rules established by the Fire Chief, that includes Vacation, Holidays, and Personal leave converted to firefighter shifts (one shift is equal to 24 hours) as outlined in this table: Years of Service Shifts 1-4 years 11 5-14 years 14

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 17 15-24 years 16 25+ years 18 3. Personal Leave: All full-time employees shall, in addition to all other leave benefits, be granted personal leave days each year according to the table below that must be taken within the year granted or be forfeited. Newly hired employees shall receive a prorated personal leave benefit, calculated from the hire date to the end of the year, and rounded up to the nearest half-hour. This personal leave shall be available at the time of hire. FLSA-Exempt Employees – Six (6) Personal Days All Other Full-time Employees – Four (4) Personal Days Personal leave may be taken in one-quarter-hour increments and must be approved in advance by the employee’s supervisor. Personal leave requests may be denied by supervisors in order to maintain operations 4. Holidays: City offices and non-essential services will be closed in observance of the following Holidays: New Year’s Day Labor Day Martin Luther King Jr. Day Indigenous Peoples’ Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve Juneteenth Christmas When a holiday falls on a Saturday, the preceding Friday will be the observed Holiday. When a holiday falls on a Sunday, the following Monday will be the observed Holiday. In the event that Christmas Eve and Christmas Day occur on a Friday/Saturday, they will be observed Thursday/Friday, if they occur on Saturday/Sunday, they will be observed on Friday/Monday, if they occur on Sunday/Monday, they will be observed on Monday/Tuesday. All full-time employees not required to work on observed holidays will be granted paid time off on those days at his/her regular pay rate for the amount of hours normally scheduled per day. Hours worked on a holiday observed by the City by FLSA non-exempt full-time, part-time, limited part-time and seasonal, and part-time firefighters, shall be compensated premium pay at the rate of one and one-half times the regular hourly rate of the employee. When a holiday occurs on a Saturday or Sunday, the holiday will be observed and paid on Friday or Monday, respectively.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 18 If an employee’s normal work schedule includes the Saturday or Sunday on which the holiday occurs, premium pay will be paid on the actual holiday. If an employee receives premium pay for a weekend holiday designated as Friday or Monday, and then is required to work the actual holiday on Saturday or Sunday, they are to be paid their overtime rate when appropriate. An employee shall receive only one premium pay day per holiday. If an employee calls off sick from work on the day before or the day after an observed holiday, holiday pay will not be provided until proof of sickness or excusable absence is established to the satisfaction of the Department Director. 5. Employee Assistance Program (EAP) The City of Oberlin supports the well-being of its employees and a positive work/home balance. To this end, the City has contracted with an employee assistance organization to provide a range of services that employees (including elected officials), their spouses and dependent family members within their household may take advantage of. The Employee Assistance Program (EAP) offers private and confidential consultations that the employee or employee’s family member may contact directly, or in certain situations, management may refer an employee to the EAP. The City will assume charges for this service, per the City’s contract with the EAP provider. Charges for additional services will be subject to insurance coverage and/or may be the personal responsibility of the employee. For additional information about the EAP, employees are encouraged to contact the Human Resources Department or their supervisor. 6. Health, Dental and Vision Insurance Full-time employees, including any eligible family members, and such other employees as authorized by City Council, are eligible to enroll in the City’s health, dental and vision insurance plans. Initial enrollment will take place on the first day of the month following the date of hire. The employee and the City share the cost for these programs. Plan coverages and employee contribution amounts, as determined and adjusted periodically by the City, are available from the Finance Assistant coordinating payroll. 7. Life Insurance The City currently provides full-time employees, without charge, term life

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 19 insurance coverage at the discretion of the City. 8. Retirement/Pension Plan Employees will be enrolled in their respective Ohio retirement pension program or Social Security. 9. Workers’ Compensation In accordance with applicable state laws, employees may be eligible for workers’ compensation benefits in the event of accidental injury or occupational disease arising out of employment with the City of Oberlin that requires medical treatment, hospitalization and/or loss of work time. 10. Injury Leave Any full-time employee who becomes disabled as a result of the performance of duties within the scope of his/her employment, and is unable to perform the essential functions of their duties, and an injury claim is approved by the State Bureau of Worker’s Compensation, shall be paid regular compensation during the continuance of service-related disability, for a period not to exceed a cumulative total of sixty (60) calendar days from the date that such service-related disability was incurred. In cases where the City initiates salary continuation and the employee’s disability continues beyond sixty (60) calendar days, the individual’s pay will be in accordance with provisions of the State of Ohio’s Workers Compensation program. In the event accumulated sick leave is available, and a service-related disability within the meaning of this section is incurred, the first ten (10) days of service- related disability shall be charged to the individual’s accumulated sick leave credit, or if less than ten (10) days of accumulated sick leave credit is available, the existing sick leave credit then available may be charged, and any remaining service-related disability leave shall be charged to Injury Leave. In no event will an employee receive more than his/her regular compensation while on injury leave. The City shall have the right to require a return-to-work certification by a physician prior to the employee being authorized to return to work. If the injury or disease is later determined to not be service related, the employee must repay compensation received pursuant to this policy. If the employee does not have sufficient leave time to substitute for the injury leave, it may be necessary to execute an agreement authorizing the City to withhold the required repayment from future wages.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 20 11. Unemployment Insurance In accordance with applicable state laws, City of Oberlin employees may be eligible to receive unemployment compensation if laid off for reasons including budgetary or grant limitations and elimination of positions. For additional information related to your benefits while on unemployment, contact the Finance Assistant coordinating payroll. Continuing Education The City encourages employees to share information with each other and to continually enhance their knowledge and skills. This process will assist in keeping current with changes in the employee’s field and will result in improved public service. The following are two (2) approaches to continuing education: 1. Attendance at Conferences and Seminars The Appointing Authority and/or Department Head may approve attendance at non- mandatory conferences and seminars and other training sessions that are work- related and in the best interest of the City. At times, the City may opt to provide on- site training in City facilities to meet employee training needs. If approved, the City will cover costs of conference, seminar and other training sessions, including registration, travel, lodging, parking and meals, in accordance with related policies. Employees will be paid at their regular pay rates while attending training sessions, in accordance with the Fair Labor Standards Act. Budgetary constraints may limit or negate conference attendance. Participants are encouraged to share information obtained at conferences and seminars with other interested employees. 2. Tuition Reimbursement The Tuition Reimbursement Plan provides eligible employees with the opportunity to obtain, maintain, or improve job-related capabilities through participation in courses of study at accredited colleges and universities and organizations specializing in job and career-related education and training. Please refer to Tuition Reimbursement Program Procedures policy for details on eligibility, reimbursement amounts and documentation required. Time Away from Work

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 21 There are times, for a variety of reasons, when an employee must be away from work. The following guidelines will apply to time away from work: 1. Leave Application Process Prior to any planned absence from work, employees must submit the required leave request documentation indicating the date(s) of absence and the type of leave being requested. The employee must submit the document to his/her immediate supervisor for approval. In the event of an unplanned absence, the employee should complete the required leave request documentation, as determined by the Finance Department, at the earliest opportunity following the initial absence from work. The fully approved leave request document must be reconciled with the corresponding bi-weekly payroll documentation by the department supervisor and submitted to the payroll office. For employees utilizing flextime, leave request documentation is not required. 2. Family and Medical Leave In certain circumstances, employees may be eligible for Family and Medical Leave. This protection is designed to provide job security to eligible employees who need time away from work to care for themselves or certain family members when they are experiencing a serious health condition, as defined by the Family and Medical Leave Act (FMLA). This protection has also been expanded to provide leave for eligible employees when certain circumstances arise that cause a “qualifying exigency” arising out of service in the Armed Forces, or to care for certain family members experiencing a serious injury or illness when those members are covered service members of the Armed Forces. For more specific information and procedures pertaining to the FMLA, refer to the Family and Medical Leave Act (FMLA) Policy. 3. Parental Leave In certain circumstances, employees may be eligible for Parental Leave. The purpose of paid parental leave is to enable the employee to care for and bond with a newborn, newly adopted, or newly placed child. This policy will run concurrently with Family and Medical Leave pursuant to the Family Medical Leave Act (“FMLA”) leave, as applicable. For more specific information regarding eligibility, information and procedures please refer to the Parental Leave Policy. 4. Military Training and Active Duty Leave

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 22 Any full-time or part-time City of Oberlin employee who is a member of the Uniformed Services shall be entitled to any leave and benefits designated by the Uniformed Services Employment and Reemployment Act (USERRA) and the Ohio Revised Code (ORC). Please refer to the Military Leave Policy regarding eligibility, procedures and benefits. 5. Civic Duty Leave Any full-time employee subpoenaed as a witness before a court, grand jury, or other public body or commission, or called upon to serve as a juror, shall be granted paid time off at the employee’s regular compensation rate. 6. Leave Without Pay a. Requests for leave without pay will be evaluated on a case-by-case basis and approved at the sole discretion of the Appointing Authority. b. During a period of leave without pay, an employee will be retained on the City of Oberlin’s health insurance plan under the same conditions that applied before the leave commenced. To continue health insurance coverage and any other optional benefits that are eligible to be continued, the employee must continue to make any contributions that he/she made before taking leave. Vacation and sick leave will not accrue during an employee’s leave without pay. c. At certain times, the City may implement temporary periods during which employees may request a voluntary leave to mitigate certain financial hardship issues facing the City. This decision will be made jointly by the City’s Appointing Authorities. 7. Unauthorized Absence Any unauthorized absence of an employee from duty shall be considered an absence without pay, and may be grounds for disciplinary action. Any employee who is absent without authorized leave arranged through his/her Department Director may be discharged for cause. In the event extenuating circumstances are found, a leave may be granted retroactively, based upon recommendations of the Department Director and approval of the Appointing Authority. Working With Each Other In any organization, problems and misunderstandings will occur from time to time. It is the intent of this policy to provide guidelines and a process for addressing problems and

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 23 concerns in a timely and mutually satisfactory manner. Employees are encouraged to address problems initially in a direct non-confrontational manner with each other. However, the City of Oberlin recognizes that there are situations when a formal process may be beneficial and additional perspectives may be needed to review a dispute. Successful resolution of a dispute requires an open and honest exchange, willingness to see a situation from a different perspective and understanding of the policies and procedures of the City. This policy is intended to be a guideline to assist in the consistent and fair application of City policies. This review process does not create a contract with a City employee. 1. Problem Solving Step 1 An employee with a problem or concern shall first discuss his/her problem with the immediate supervisor. The supervisor will work towards a fair and equitable solution, taking into account the perspectives of all parties involved Step 2 If the problem is not resolved at the supervisory level, the employee may repeat the process in Step 1 with the next level of supervision. Note: Step 2 can be repeated with the next level of management, (which does not include City Council members) where one exists, prior to reaching Step 3. Step 3 If the problem is not resolved in Step 2, the employee may take the problem or concern to their respective Appointing Authority, who will address the concern and respond In the application of this policy, employees are assured that at any step of the process, they will be treated with dignity and respect, without restraint, interference, discrimination, or retaliation. 2. Corrective Action The City of Oberlin expects each employee to work productively, responsibly, and professionally at all times, and to treat all persons with consideration, dignity and respect. Employees will conduct themselves in strict conformity with all local, state and federal laws and ordinances. No employee shall attempt to further his/her self- interests through the use of his/her position. On occasion, negative work performance or negative behavior may arise. It is the

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 24 objective of the City to correct performance and behavior issues as quickly as possible. Such correction efforts may include a management referral or directive to the Employee Assistance Program. Examples of unacceptable behavior include, but are not limited to: • Violation of any City, State or Federal law while on duty. • Violation of any City or departmental policy or procedure. • Unsatisfactory work performance, including failure to work productively or in accordance with standards and procedures. • Insubordination or refusal to carry out assigned duties. • Poor attendance, tardiness, unauthorized absence, including failure to adhere to prescribed timekeeping procedures and/or department rules regarding notification of absences. • Failure to treat all persons with consideration, dignity and respect. • Theft of, or unauthorized or careless use of City property or financial resources. • Providing confidential or sensitive information to unauthorized individuals or entities. • Failure to report any personal injury, accident, or unsafe condition to the employee’s supervisor in a timely manner. • Directing abusive or profane language toward co-workers, residents, business representatives, government officials or anyone involved in City business. • Unauthorized entry to City facilities. • Unauthorized use or possession of alcohol, controlled substances or illegal drugs. • Unlawful possession of a weapon on municipal property or in a City vehicle. • Sexual harassment or other forms of harassment. • Threatening or abusive behavior or other disorderly conduct while on duty. • Scandalous or disgraceful conduct, either on or off duty where conduct brings employee’s department or City into public disrepute. • Conviction of a felony or misdemeanor involving moral turpitude, casting doubt on ability to perform the job. Moral turpitude is defined as an act of baseness, vileness or depravity in private or social duties. Examples of moral turpitude include income tax evasion, perjury or its subornation, theft, indecent exposure, sex crimes, conspiracy to commit a crime, defrauding the government, illegal drug sales, crime of violence Depending on the severity of the offense, the corrective action procedure may include any of the following:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 25 A. Oral Reprimand – A verbal warning to an employee that if his/her actions continue, the formal discipline process will begin. B. Written Reprimand – A written warning that places the employee on notice that additional incidents will result in more severe disciplinary action. The notice shall detail the specifics of the problem as well as what further action can be taken. This warning shall be placed in the employee’s personnel file. C. Suspension – Suspension is the temporary removal from duty status, without pay, of an employee for cause, for a period of one to thirty days. The City also reserves the right to suspend, with pay, at the discretion of the Appointing Authority. Suspension shall be recommended by the Department Director and approved by the Appointing Authority. D. Demotion – An employee may be moved to a position in a class with a lower maximum salary rate for serious misconduct. Demotion shall be recommended by the Department Director and approved by the Appointing Authority. This action may be used in selected situations that would not be disruptive to other employees or to the level of service to the public. If a position for demotion is unavailable, the City may implement a period of disciplinary probation, in which the terms and conditions of probationary status are applied to the employee’s appointment, for a period of time to be determined by the Appointing Authority, not to exceed one (1) year. E. Dismissal – Dismissal is a last disciplinary resort. An administrative review session shall be held for the employee to address anything in the employer’s report. The Appointing Authority shall make the final decision. F. Due Process – A classified non-probationary employee shall not be discharged or reduced in rank or pay until he/she has been presented with reasons for such discharge or reduction, in writing, and has been given an opportunity to be heard in his/her own defense. Reasons for such discharge or reduction, and any reply in writing shall be filed with the Civil Service Commission. Any non-probationary employee of the City in the Classified Civil Service who is suspended, demoted or dismissed may appeal the action to the Civil Service Commission, unless a current collective bargaining agreement applicable to that employee provides otherwise. The Commission shall define the manner, time and place by which the appeal shall be heard. If an investigation confirms that unacceptable behavior has occurred, discipline up to, and including termination may result. Suspensions from work may occur

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 26 immediately if it is determined that an employee should not be at work while a situation or incident is investigated and a decision is made concerning continued employment. 3. Harassment & Discrimination The City of Oberlin is committed to providing a work environment that is free of discrimination and harassment. Employees will not, by means of speech, touching or body language, abuse, harass or be discourteous to their fellow employees or members of the general public for any reason including someone’s age, race, color, creed, citizenship status, sexual orientation, gender identity or expression, marital status, religious or political beliefs, military/veteran status, ancestry, national origin or disability. All employees must also be allowed to work in an environment free from all forms of harassment and intimidation. The City of Oberlin prohibits sexual harassment, which means any unwelcome sexual advance; request for sexual favors; conduct of a sexual nature when submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or receipt of City services; when submission to or rejection of such conduct by an individual is used as the basis of an employment or service decision affecting the individual; or when such conduct has the purpose or effect of unreasonably interfering with the work performance of an employee or creating an intimidating, hostile or offensive work environment. While a complete list of the types of improper behavior that would be considered sexual harassment cannot be provided, prohibited conduct certainly includes: • Unwelcome sexual flirting, advances or propositions, or other sexual comments; • Sexual pranks, or repeated sexual teasing, jokes, or innuendo, in person, in writing or via e-mail; • Touching or grabbing of a sexual nature; • Preferential treatment or promises of preferential treatment to an employee for submitting to sexual conduct, including soliciting or attempting to solicit any employee to engage in sexual activity for compensation or reward; • The display of sexually suggestive objects or pictures or any sexually offensive gesture; • Retaliation for sexual harassment complaints.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 27 If an employee feels he/she is a victim of any form of harassment, the individual should contact any or all of the following: His/her immediate supervisor, Department Director, Appointing Authority, or HRA who serves as the City of Oberlin’s EEO Compliance Officer. For Complaint and Investigation Procedures please refer to the Sexual Harassment Policy. Concerns will be investigated promptly, thoroughly and discreetly. There will be no discrimination or retaliation against any employee for initiating a harassment complaint. Any employee who is found, after appropriate investigation, to have engaged in any form of harassment, will be subject to appropriate corrective action, including possible termination. Details of the City’s policies regarding EEO (equal employment opportunity) and the prevention of harassment in the workplace are available in Human Resources. 4. Participation in Political Activity Involvement in political activities will not be permitted during an employee’s work time. Political activities include: • Solicitation or receipt of any assessment, subscription or contribution for any political party or cause. • Campaigning for any candidate or issue; including posting, wearing or distributing political material of any kind. Additionally, employees are not permitted to use their position at the City of Oberlin to endorse any political candidate, party or issue. 5. Ethics In order to maintain the integrity of the City of Oberlin as well as the public’s trust in the City, it is essential that City of Oberlin employees must not use their public positions for personal gain. All employees must act in an ethical manner as provided by Ohio Ethics Law. Employees will not solicit or accept anything of value in connection with or resulting from their employment with the City, in compliance with the state of Ohio’s ethics laws. . Employees are referred to the Ohio Ethics Law and Related Statutes, published by the Ohio Ethics Commission, copies of which are available in Human Resources. Any employee in violation of this policy will be subject to disciplinary action and/or referral for criminal prosecution. 6. Outside Employment

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 28 The City of Oberlin will not object to an employee having outside employment as long as the employee is successfully and competently performing his/her job duties, as determined by the Department Director or Appointing Authority, and without negative impact on attendance. For the City to retain a neutral attitude, none of the following conditions may exist: • The organization providing the employment is doing business with or seeking to do business with the City. • Such employment will create a conflict of interest or the appearance of a conflict of interest. • Such employment is a direct conflict with any municipal functions or ordinances. 7. Dress Code/Appearance/Uniforms All employees are required to maintain a neat and clean personal appearance, including clothing, personal hygiene and grooming appropriate for their positions, and to follow any department dress code and appearance guidelines. The City may provide uniforms and clothing items for employees in certain positions. The City reserves the right, in the City’s best interest, to determine the type(s) of clothing worn by City employees. Employees who are provided uniforms are expected to wear them while at work and while traveling to and from work only. 8. Internet & Email Policy Internet access is to be conducted in a responsible and professional manner, reflecting the City’s commitment to ethical and non-discriminatory government practices. It is also the City’s desire to protect the organization, as much as possible, from viruses or illicit attempts to access the City’s server. The City of Oberlin maintains an electronic mail system to conduct City business. All email messages composed, sent, received and/or stored are the property of the City and not the property of any employee. The City has a Computing Resource Use Policy which explains how email and the Internet must be utilized. Before using e-mail or the Internet, employees must acknowledge that they have reviewed and understand the City’s Computing Resources Use Policy. If you have questions regarding appropriate use of the Internet, please contact your supervisor or your respective Appointing Authority. 9. Telephone, Cellular Phone and Data Service Policy Personal use of the City telephone or cellular phone system should be limited to

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 29 emergency or pressing reasons, preferably during breaks and meal periods. Staff should refer to the detailed policy. Employees may be are authorized by their respective Appointee to have a City cell phones, or may receive a communication allowance for use of their personal cell phone to conduct City business, in accordance with Cellular Telephone or Data Device Policy. Cellular phone use must be in compliance with the City’s General Safety Manual. 10. Employee Recognition The City will recognize employees who uniquely distinguish themselves through outstanding performance or innovation that exemplifies dedication, creativity and personal integrity. Upon recommendation by the Department Director and approval by the Appointing Authority, the employee may receive a letter of commendation and/or may become eligible for consideration for an additional salary increase at the time of their annual review. Service awards shall be provided to employees as outlined in the Employee Appreciation Policy and Procedures. Safety and Health 1. General Considerations The City of Oberlin will provide a reasonably safe and healthy work environment for its employees and the general public. City safety leadership includes sponsorship of safety committees, safety orientation for new employees, employee education and relevant health and safety training, provisions for personal protective equipment as appropriate, accident and/or unsafe acts investigations, as well as other directed training opportunities. City employees are expected to: • Work in a safe manner at all times • Maintain proper housekeeping in individual work areas • Be alert for unsafe acts or conditions; correct them or report them immediately to a supervisor • Ask for assistance, every time, when attempting to lift, pull or push heavy objects; lift in a proper manner • Follow the reporting requirements when he/she has been injured or could have been injured on the job (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses) Follow department safety rules (please refer to the City of Oberlin General Safety Manual for more

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 30 information) 2. Employee Identification All City employees will be provided a photo ID card or badge, to facilitate recognition by the public. In certain City facilities or departments, identification may be required to be worn at all times. Also, each employee must carry their City photo ID card or badge in the event that a member of the public requires such identification. Each employee shall be responsible for the condition and/or replacement of his/her ID card. Upon separation from employment, for any reason, the ID card shall be returned to the employee’s supervisor or the HRA. 3. Accident Reporting Any employee sustaining an on-the-job injury, following the receipt of any appropriate first-aid treatment, shall immediately report the injury to his/her supervisor. In the event that an incapacitated employee requires professional medical care, the supervisor is required to report the injury to Human Resources as soon as practical. Failure to report injuries in a timely manner may result in disciplinary action (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses). The supervisor will investigate the accident in a timely manner, secure whatever assistance is required, prepare required reports, and determine what preventive measures should be taken in the future. 4. Vehicle Use / Insurability Employees are not only responsible for their own safety and security, but the safety and security of citizens and visitors to the City. As a result, they are required to exercise the utmost care and caution while operating a motor vehicle for City business. Employees who operate City owned vehicles, or personally owned vehicles while performing City business, are required to abide by all applicable traffic laws in addition to City established driver guidelines and safety policies. For more information regarding employee responsibility, driver guidelines and safety rules please refer to the City Vehicle Use and Safety Policy. Use of City vehicles for day-to-day operations must be approved by the Department Director. Assignment of a City vehicle to an individual for a continuous, regular or indefinite period must be approved by the Appointing Authority (please refer to the Take Home Vehicle Policy). 5. Smoke-Free / Tobacco-Free Environment The following “Smoke-Free Environment” policy applies:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 31 Smoking is prohibited in all enclosed areas (under the direct or indirect control of the City of Oberlin) that employees use for work or any other purpose, including but not limited to, offices, meeting rooms, production and storage areas, restrooms, stairways, hallways, distribution plants, warehouses, garages, City-owned vehicles and all other areas designated as “No Smoking;” or as otherwise required by state law and local ordinances. An enclosed area, as described herein, is a place of employment without regard to the time of day or the presence of employees. Use of electronic smoking devices and vapor products are prohibited anywhere smoking is prohibited in Oberlin. Outdoor (or open-air) smoking is prohibited within 20-feet of City of Oberlin facility entries, outdoor air intakes and operable windows. In addition, smoking and tobacco use is prohibited in designated areas of City parks and recreation areas, as posted. Questions concerning the application of this policy should be directed to the individual’s supervisor. 6. Alcohol & Drug-Free Workplace The City of Oberlin has adopted a Drug-Free Workplace policy (please refer to Drug- Free Safety Program Policy). The goal of this policy is to maintain a safe and healthy work environment. The successful implementation of this policy will also enable the City to provide quality service to the public by maintaining efficiency and productivity. The use of illegal drugs and/or the misuse of alcohol are inconsistent with this goal. The City of Oberlin does not permit the use of illegal drugs; the misuse of alcohol; the sale, purchase, transfer, trafficking, use or possession of any illegal drugs; or arrival or return to work under the influence of any drug (legal or illegal) or alcohol to the extent that job performance is or may be affected. Use of prescription drugs are only permitted when prescribed by a physician who has determined that the substance will not adversely affect the employee’s ability to safely perform his or her duties. Specific requirements and implementation procedures are detailed in the Drug-Free Safety Program Policy, and the City requires full compliance with said policy. Employees may be tested for drugs and/or alcohol under any and/or all of the conditions below, as defined in the Drug-Free Safety Program Policy: • Post-Offer, Pre-employment Drug Testing • Random Drug/Alcohol Testing • Post-Accident Testing • Reasonable Suspicion Testing • Return to Duty Testing

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 32 • Follow Up Testing Employees will receive and acknowledge a copy of the Drug-Free Safety Program Policy during new employee orientation. Additional copies are available in the office of the HRA. Administration 1. Travel Expenses The City will reimburse employees only for travel and related expenses while carrying out official City business or attending approved conferences and training courses. Employees are expected to use sound judgment in managing travel expenses. Please refer to the Travel Reimbursement Policy for further information. Modifications to This Manual This manual will be modified from time to time as conditions change. Members of management will normally initiate modifications and updates; however, any employee may suggest changes and discuss them with his/her supervisor. The City Council will be involved appropriately to review and approve changes. Appointing Authorities will be responsible for reconciling modifications with the City Charter and Civil Service Regulations.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 33 Glossary of Terms Anniversary Date: The date an employee reports to work following appointment to a position with the City of Oberlin. For purposes of performance evaluation, the review date shall be date of the most recent appointment or promotion. Appointing Authority: In reference to this manual, are the following positions: City Manager, City Finance Director, City Law Director, and Clerk of Council. Appointment: The designation of an individual to a position who has qualified for the appointment through an appropriate selection process. Class: A grouping of positions that is sufficiently similar in responsibility, education and experience requirements that the positions will carry the same salary range. Classified Employee: An employee whose position has been determined to be classified by the Civil Service Commission and is subject to the rules of the Commission. Classified positions are identified in the position classification ordinance and its attachments. Corrective Action: The process of correcting or addressing negative or unprofessional work performance and employee behavior. Demotion: The movement of an employee from a position to a lower position in the chain of command and/or to a position having a lower salary range. Department: A grouping of positions by function (i.e. Public Works Department, Finance Department). Department Director or Department Head: The individual responsible for overall operations of a department, including Council Appointees. Discharge for Cause: Involuntary separation or dismissal from employment with the City of Oberlin due to unsatisfactory work performance or behavior. Exempt Employee: Professional, administrative and executive employees who are paid a fixed salary rather than an hourly wage, and who are exempt from overtime provisions in the Fair Labor Standards Act (FLSA). Exempt employees do not receive payment for overtime hours worked. FLSA (Fair Labor Standards Act): An act passed by the Federal Government in 1938, regulating minimum wage payments and overtime payments for non-exempt employees. Job Description: See Position Description (below) Immediate Family: Immediate family consists of the employee’s spouse, parent(s), stepparent(s), sisters, brothers, children, stepchildren, or one for whom the employee stands in loco parentis, grandparent(s), father-in-law, mother-in-law, brother-in-law, sister-

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 34 in-law, son-in-law, daughter-in-law, or grandchild, same or different sex domestic partners or any relative residing in the employee’s home. Layoff: The temporary, indefinite or permanent separation of an employee due to lack of funds, curtailment of work or abolishment of a position. Non-exempt Employee: An employee who is not exempt from the provisions of the Fair Labor Standards Act of 1938. Non-exempt employees are normally paid overtime for hours worked beyond 40 in a week. Pay Grade: The minimum and maximum compensation that a position can be paid. Position Description: A summary document which defines the position title, department, reporting relationship, status, pay grade, schedule, summary of position, specific duties, education and experience requirements and any special knowledge and skill requirements essential to successful job performance. Probationary Period: A trial period of twelve (12) months for a newly appointed or twelve (12) months for a promoted employee, during which an employee will receive frequent feedback regarding his/her performance. An employee may be placed on probationary status after the initial probationary period as a result of disciplinary action. Promotion: The movement of an employee from one position to a higher position in the chain of command and/or to a position with a higher maximum salary rate. Full-time Employee: An employee who normally and regularly works a full department weekly schedule. Part-time Employee: An employee who normally and regularly works less than a full department schedule, generally between twenty (20) and thirty (30) regularly scheduled hours per week. Suspension: Involuntary time away from work, imposed on the employee as part of the corrective action process. Transfer: The movement of an employee from one department, division or unit of the municipal government to another. Uniformed Services: The armed forces, the Ohio organized militia when engaged in active duty for training, inactive duty training, or full-time National Guard duty, the commissioned corps of the public health service, and any other category of persons designated by the President of the United States in time of war or emergency. The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA): The federal law that establishes rights and responsibilities for members of the Guard and Reserve and their civilian employers. USERRA affects employment, reemployment, employment benefits and retention in employment, when employees serve or have served in the uniformed services.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 35 Vacancy: An officially created, approved and funded position not currently filled.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 0812/2021202303/2026 CITY OF OBERLIN EMPLOYEE POLICY MANUAL Adopted by Oberlin City Council Ordinance No. 03-75 AC CMS Effective October 7, 2003 As Amended: Ord. # 04-07; Effective Jan. 20, 2004 Ord. # 04-43; Effective June 7, 2004 Ord. # 07-15; Effective Jan. 16, 2007 Ord. # 08-02; Effective Jan. 7, 2008 Ord. # 10-85; Effective February 2, 2011 Ord. # 13-70; Effective December 16, 2013 Ord. # 15-16; Effective April 6, 2015 Ord. # 15-26; Effective June 15, 2015 Ord. # 17-54; Effective November 6, 2017 Ord. # 19-70; Effective November 18, 2019 Ord. # 21-55; Effective August 16, 2021 Ord. # 23-02; Effective January 3,2023



CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 0812/2021202303/2026 Dear City of Oberlin Employee, The City of Oberlin has established a positive reputation for providing our community with excellent municipal government services. This reputation is owed in large part to the quality of people who are employed by the City, and their high standards of performance. To help assure employee success, we have developed a comprehensive program of employee policies and benefits that are summarized in this publication. Employees are expected to read this manual, abide by its terms and use it as a reference. Our continued success in providing excellent service to the community depends on how well we work as a team in communicating with and supporting each other. Each person is expected to treat one another, our residents and visitors with dignity and respect in accordance with the public trust placed in each of us. Your suggestions for improving processes and procedures are always welcome. Thank you for your cooperation and the quality service you provide to the City of Oberlin. _______________________ ______________________ Rob Hillard Greg Holcomb I. Salvatore TalaricoMarin Fowler City Manager City Finance Director ______________________ ______________________ Jon D. Clark Belinda B. Anderson Law Director Clerk of Council

CITY OF OBERLIN EMPLOYEE POLICY MANUAL TABLE OF CONTENTS Welcome General Provisions 1. Purpose 1 2. Scope 1 3. Administration and Approval 2 4. Department Policies and Procedures 2 Responsibilities for Managing Information and Serving the Public 1. Contact with the Public 2 2. Contact with City Council 2 3. Contact with Media 3 4. Release of Information and Public Records 3 Employment Policies and Procedures 1. Equal Employment Policies 3 2. Methods of Appointment 4 3. Types of Appointments 4 4. Present Employee Consideration 5 5. Employment of Relatives 5 6. Immigration Requirements 6 7. New Employee Orientation 6 8. Probationary Periods 6 9. Layoffs 7 10. Resignations / Retirements / Separation from Service 7 Hours of Work/Attendance 1. Hours of Work 7 2. Attendance Recording 8 3. Work Schedule 8 4. Attendance and Tardiness 8 5. Break and Lunch Periods 9 Classification, Performance Evaluation and Compensation 1. The Classification Plan 9 2. Maintenance of the Position Classification Plan 9 3. Pay Grades 9 4. Pay Periods 9 5. Compensation 9

6. Regular-Extra/Overtime Compensation 10 7. Compensatory Time (Comp Time) 11 8. Compensable Benefits 11 9. Performance Review 11 10. Employee Records 12 Employee Benefits 1. Sick Leave 12 2. Vacation 14 3. Personal Leave 16 4. Holidays 16 5. Employee Assistance Program (EAP) 17 6. Health, Dental and Vision Insurance 18 7. Life Insurance 18 8. Retirement / Pension Plan 18 9. Workers’ Compensation 18 10. Injury Leave 18 11. Unemployment Insurance 19 Continuing Education 1. Attendance at Conferences and Seminars 19 2. Tuition Reimbursement 20 Time Away From Work 1. Leave Application Process 20 2. Family and Medical Leave 20 3. Parental Leave 21 4. Military Training and Active Duty Leave 21 5. Civic Duty Leave 21 6. Leave Without Pay 21 7. Unauthorized Absence 21 Working With Each Other 1. Problem Solving 22 2. Corrective Action 23 3. Harassment & Discrimination 25 4. Participation in Political Activity 26 5. Gifts and Gratuities 26 6. Outside Employment 27 7. Dress Code / Appearance / Uniforms 27 8. Internet & Email Policy 27 9. Telephone, Cellular Phone & Data Service Policy 28 10. Employee Recognition 28

Safety and Health 1. General Considerations 28 2. Employee Identification 29 3. Accident Reporting 29 4. Vehicle Use and Insurability 29 5. Smoke-Free/Tobacco-Free Environment 30 6. Alcohol & Drug-Free Workplace 30 Administration 1. Travel Expenses 31 Modifications to this Manual 31 Glossary of Terms 32 NOTE: Policies and procedures referenced, but not contained, within this manual can be obtained from your supervisor, the HR Department, or the City of Oberlin shared drive.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 1 General Provisions 1. Purpose The purpose of this manual is to set forth the policies and procedures that will be followed by the City of Oberlin in the administration of its Human Resources program. The City’s policies and procedures are intended to establish an efficient, equitable and functional system of Human Resources administration based on merit principles which govern employee selection, promotion, transfer, layoff, dismissal, discipline and other conditions of employment. For those who are at-will employees, the policy manual does not change the employment-at-will relationship in any way. Employees who fall under the provisions of an executed Collective Bargaining Agreement, or the City of Oberlin Civil Service Rules, shall be guided by relevant provisions in those documents regarding the employment relationship. The information contained in the City of Oberlin Employee Policy and Procedures Manual has been prepared as a management guide to general human resource methods at the City of Oberlin. If anything has been stated that is different from actual provisions of benefit plan documents, the actual provisions will govern. The policies and procedures contained in the manual may be changed from time to time, at the City’s discretion for any reason, with or without notice. The policies and statements contained in the manual, as in other provisions that may be modified or added from time to time, are not direct or implied contractual commitments between the City of Oberlin and its employees with respect to duration of employment, level of compensation, or any other terms or conditions that are a part of the employment relationship. It does not promise that the policies mentioned will be applicable in any given instance. For those who are at-will employees, the policy manual does not change the employment-at-will relationship in any way. Employees who fall under the provisions of an executed Collective Bargaining Agreement, or the City of Oberlin Civil Service Rules, shall be guided by relevant provisions regarding the employment relationship. The policy manual is not an employment contract and does not provide any enforceable contractual rights to the employee with respect to his/her terms or conditions of employment. Neither these guidelines, nor any written or oral policies, practices and procedures that may develop from these guidelines create either an express or implied employment contract. 2. Scope

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 2 This manual is prepared for all employees of the City of Oberlin. For employees who are covered under collective bargaining agreements or the Civil Service Commission Rules, the provisions in those agreements/documents will prevail. Specific department rules and standard operating procedures that have been reviewed and approved by the Appointing Authority will also prevail (see section 4 below). The provisions of this manual shall not be binding upon Oberlin City Council in the employment of its appointees unless otherwise required by applicable law. 3. Administration and Approval The City’s Appointing Authorities (or his/her designee), shall be responsible for the overall administration of these policies and procedures. The City’s Human Resources Administrator (HRA), shall serve as the City Manager’s designee. City Council approval may be required for some of the policies referenced herein. 4. Department Policies and Procedures Individual Department Directors have the right to establish certain policies and procedures that are unique to the department. If these policies are related to personnel or finance, they should be reviewed and approved by the Appointing Authority. Responsibilities for Managing Information and Serving the Public 1. Contact with the Public The City of Oberlin’s employees will, at all times, treat the residents of Oberlin and the general public with patience, courtesy, dignity and respect. Beyond acts that are obviously illegal and/or unethical, any behavior that is not conducive to properly and effectively serving the citizens of Oberlin is prohibited, and may be subject to corrective action. In addition, the City of Oberlin and its employees will make every effort in dealings with the general public to make reasonable accommodations for persons with disabilities. While employees are encouraged to be helpful and courteous to the public, responses to requests for information should comply with the City’s Public Records Policy, as amended. Questions about the City’s policy should be referred to the employee’s supervisor. 2. Contact with City Council

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 3 All employees are expected to respond to requests from City Council through the appropriate Appointing Authority in a timely manner. Neither City Councilmembers nor Board or Commission members can act directly to resolve employee concerns or issues. Thus, employees are encouraged to use steps under the section covering “Problem Solving” of this manual to address and resolve issues and concerns. Board and Commission members do not have the authority to direct City employees to perform duties on their behalf or on behalf of their respective board or commission. City employees should direct Board/Commission members to the appropriate Appointing Authority and/or Board/Commission staff liaison to address their concern. 3. Contact with the Media Representatives of the media who are seeking information or opinions concerning pending legislation, litigation, or other matters of apparent interest to the general public may contact City of Oberlin employees from time to time. Any requests for non-routine information from media representatives must be immediately referred to the appropriate Department Director and be reported to the Appointing Authority. It is important that the media be provided accurate and timely information. Accordingly, in the context of City government business, employees should not initiate contact with the media unless assigned as his/her responsibility by an Appointing Authority. 4. Release of Information and Public Records It is the policy of the City of Oberlin that openness leads to a better informed citizenry, which leads to better government and better public policy. The City of Oberlin policies and practices regarding release of information and public records adhere to the State of Ohio Public Records Act and employees receiving requests for public records should refer and adhere to the City’s Public Records Policy. All requests for information regarding the plans or business affairs of the City, or the personal and/or business affairs of its employees, except routine matters relating to day-to-day operations, shall be immediately referred to the Department Director or Appointing Authority. Employees are prohibited from releasing such information without specific authorization of the Department Director or as may be authorized by departmental policies and procedures. Employment Policies and Procedures

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 4 1. Equal Employment Policies The City of Oberlin’s policy is to treat all employees and employment applicants without discrimination on the basis of race, religion, color, sex, ancestry, national origin, military status, familial status, disability, sexual orientation, gender identity or expression, political beliefs or affiliation, or any other legally-protected attribute. The City will comply with all local, state and federal laws relating to equal employment practices. The City of Oberlin’s policy on non-discrimination applies to all levels of employment and personnel policies, including but not limited to the following: advertisement, recruitment, selection, promotion, demotion, transfer, compensation, benefits, work assignments, layoff and return from layoff, termination, training, retirement, and City-sponsored educational, social and recreational programs. Questions and concerns should be addressed to the employee’s supervisor, Department Director, or to the Human Resources Administrator (HRA), who serves as the City of Oberlin’s EEO compliance officer. 2. Methods of Appointment City vacancies shall be filled either by original appointment, promotion, reassignment, transfer, demotion, or re-employment, and shall require submission of an application. Vacant positions classified as competitive by the Civil Service Commission shall be filled in compliance with the Rules and Regulations of the Civil Service Commission. In case a vacancy must be filled immediately, the Appointing Authority may make an interim, temporary assignment, until such time as the final appointment has been made. Review of the temporary assignment and recruitment and selection process will take place, if applicable, every 6 months until the permanent appointment has been made. During the period of such interim assignment the recruitment and selection processes will proceed (refer to Recruitment Guidelines document). No person shall hold more than one City of Oberlin position at the same time without prior approval of both Department Heads (if applicable) and the respective Appointing Authority(ies). 3. Types of Appointments Employees shall be appointed to one of the following classifications in consultation with the respective Appointing Authority and/or the HRA:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 5 (a) Regular Full-Time: A position which requires working a full department schedule per week, which is generally between thirty-seven and one half (37.5) and forty (40) hours per week. Regular fullFull-time positions will be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on the job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements. (b) Regular Part-Time: A position which requires consistently working a part-time schedule, which is generally between twenty (20) and thirty (30) hours per week and which is not classified as a limited or seasonal classification. Regular partPart-time employees will be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements. (c) Part-Time Firefighter: A position which requires working a part-time schedule as determined by the Fire Department that includes response to emergency calls, as well as scheduled shifts and training. This position is classified as FLSA non-exempt (hourly), in accordance with the Fair Labor Standards Act. (d) Limited Part-Time/Seasonal: A position working a part-time, full-time or variable schedule on a regular or irregular basis, and is typically performing work associated with a particular project, season or recreational activity or other employment needs that may arise. Limited part-time positions may be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act, and are not represented by a bargaining unit. Appointments to limited part- time positions may run consecutively from one season to the next, and an employee may work in multiple limited part-time positions consecutively. All required payroll forms must be completed and submitted to the Finance Department and employee orientation will be administered by the Human Resources Department in conjunction with the Appointing Authority or Department Supervisor at the start of employment with the City. In situations where an employee retirement or resignation can be anticipated or planned for, a position may be filled, with the approval of the Appointing Authority, up to several months early to allow for education and training for the individual replacing the departing employee. 4. Present Employee Consideration When a City position becomes vacant, the City may initiate both internal and

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 6 external recruitment processes simultaneously. Supervisors should refer to the Recruitment Guidelines. 5. Employment of Relatives The City of Oberlin permits the employment of qualified relatives of employees, and/or of the employee’s household, as long as such employment does not create actual conflicts of interest. That is, the intent is that no employee is permitted to work within the “chain of command” of one’s relative and be in a position of influence over the work responsibilities, salary, schedule, career progress, benefits or other terms and conditions of employment. For purposes of this section, “relative” is defined as a spouse, child, parent, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, first cousin, corresponding in-law, “step” relation, or any member of the employee’s household. The City will use sound judgment in the placement of related employees in accordance with the following guidelines: • There will be no direct reporting or supervisor to subordinate relationship allowed • No relatives of Department Directors, City Council Appointees, or the HRA will be permitted to work within the chain of command of his/her department • Employees who marry or become part of the same household while employed are treated in accordance with this policy and may be transferred at the earliest practicable time • No relatives of City Councilmembers shall be hired by the City during that Councilmember’s term in office. 6. Immigration Requirements Federal law requires that all individuals who become employees of any organization be authorized to work in the United States. Upon hiring, every individual will be required to submit documentation to prove his or her authorization to work in accordance with relevant federal regulations. 7. New Employee Orientation To help each employee get off to a good start in his/her employment with the City of Oberlin, a “New Employee Orientation” will be provided. This orientation will include a range of information, administrative matters, and personal introductions. 8. Probationary Periods The probationary period shall be utilized as an opportunity to observe a new

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 7 employee’s work, to train and aid the new employee in adjustment to his/her position, and to terminate any new employee whose work performance fails to meet required work standards. Except as provided in a collective bargaining agreement, all regular full-time employees, regular part-time employees, and part-time firefighters shall serve a probationary period of 12 months. A probationary employee may be terminated at any time, with or without cause, during the probationary period. Supervisors shall observe the employee’s work performance and counsel any probationary employee whose work performance is marginal or inadequate. Supervisors shall document said counseling and any deficiencies. Promoted or transferred employees shall serve a probationary period of twelve (12) months in the new position. Such employees who exhibit inadequate performance during the probationary period may at the discretion of the Appointing Authority be terminated or transferred to another position subject to a probationary period of twelve (12) months. 9. Layoffs The Appointing Authority may lay off any employee due to lack of funds, curtailment of work or abolishment of a position. At the discretion of the Appointing Authority, employees shall be laid off in reverse order of anniversary date unless there are compelling operational needs. 10. Resignations/Retirement/Separation from Service Employees are encouraged to provide at least two weeks’ written notice of resignation to facilitate a smooth transition out of the City. Department Directors are encouraged to provide at least thirty (30) days’ written notice of resignation. All resignations shall be confirmed in writing by the Appointing Authority. All resignations become final upon confirmation. In the event a classified non-probationary employee is involuntarily terminated, the employee will be provided with an opportunity for a final hearing, in accordance with applicable law. Prior to final separation, employees must return all City property and any financial and IT audits will be conducted if needed and applicable. Hours of Work/Attendance

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 8 1. Hours of Work Regular hours of work for full-time employees consist of 37.5 or 40 hours per week as assigned by the Appointing Authority at the time of hire. Police and Fire Department hours of work will be in accordance with the applicable requirements of the Fair Labor Standards Act. Hours of Court employees are subject to the Municipal Court Judge. 2. Attendance Recording In order to insure ensure accurate reporting of an individual’s time for payroll purposes and attendance record maintenance, each exempt employee is required to complete and submit the required a Bi-Weekly Leave Report, and each non-exempt employee is required to complete a Time Sheet, or other approved documentation as established by the Finance Department, in a timely and accurate manner. (in accordance with the forms and deadlines established by the Finance Department), including This documentation shall be approved by both the employee signature and the applicable supervisor supervisory approval and signature.. 3. Work Schedule Work schedules shall be determined by the Department Directors for employees in their departments, subject to the Appointing Authority’s approval and may vary to meet a department’s unique needs. Work schedules shall be arranged to meet the needs of the City. Flex time is a work schedule with time of arrival and departure that differs from the standard operating hours. Full-time employees are eligible, in certain circumstances and on a case by case basis to adopt a flexible work schedule. A flextime arrangement may be suspended or cancelled at any time. Non-exempt employees may be asked to work overtime regardless of a flextime schedule. Department Heads or Appointing Authorities may permit employees to occasionally work from home, in lieu of regular work hours, where circumstances are deemed appropriate for an employee to be compensated for performing assigned responsibilities while working at home. Working from home requests must be pre- approved following the determination that all or significant components of the work can be done at home, operational needs of the department are met, and the work is considered official City business. In all cases while working from home, employees may be requested to provide additional documentation of work records, as deemed necessary by their supervisor. The employee must adhere to the Work From Home Policy.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 9 Alternative work schedules may be approved by Appointing Authorities when customer service needs, weather, or other circumstances dictate modified schedules. 4. Attendance and Tardiness Regular and punctual attendance at work is required of all employees. If an employee will be unable to report for work as scheduled, he/she must notify the department in accordance with the procedures established by the employee’s department. 5. Break and Lunch Periods Each regular full-time and part-time employee is normally entitled to two (2) fifteen (15) minute breaks per assigned work period, and which shall be taken separately. Breaks are subject to the discretion and approval of the Department Director, depending on, but not limited to staffing levels, level of work and temporary fluctuations in workload. Break periods must be used as assigned and cannot be accumulated, nor used in conjunction with start or stop work times or lunch times. Lunch breaks, which shall be unpaid, shall be either one-half (1/2) hour or one (1) hour in length, depending upon departmental rules, and should not be used in conjunction with start or stop work times or other breaks, unless approved by the Department Director on a limited basis. Classification, Performance Evaluation, and Compensation 1. The Classification Plan A position classification plan is in place to provide a basis for evaluating positions, assigning a pay grade to each position, and einsuring that individual employees are compensated competitively, taking into account both internal and external equity. A position description will be maintained for each position, including position title, reporting relationship, summary of position, specific duties, education and experience requirements, and any special knowledge and skill requirements. 2. Maintenance of the Position Classification Plan The respective Appointing Authority shall be responsible for the proper and continuous maintenance of the Position Classification System in accordance with applicable sections of Chapter 145 of the Codified Ordinances of the City of Oberlin. Methods for requesting or initiating a change to the Plan are established in Chapter

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 10 145 of the Codified Ordinances. 3. Pay Grades Each position within the classification system will be assigned a pay grade that indicates the minimum and maximum pay rates for employees within a particular pay grade. Periodic adjustments may be made to the pay grades, with the approval of City Council. 4. Pay Periods Paydays shall be on a bi-weekly schedule and will occur on Fridays, unless otherwise scheduled. 5. Compensation Employee compensation may be comprised of, but not limited to, the wage rate and/or any other special provisions outlined in this Manual or under a collective bargaining agreement. Wage increases, initiated by the respective Department Director and approved by the respective Appointing Authority, may be granted for meritorious service. Except as otherwise provided, no employee shall receive pay in addition to the wages authorized by the pay plan for services rendered. 6. Regular-Extra/Overtime Compensation Eligibility: All FLSA non-exempt employees are subject to the overtime pay provisions of the Fair Labor Standards Act and must be compensated for all hours worked, including work on and off work premises. *NOTE: There are special rules for fire protection employees, . please Please refer to the FLSA Special 7[k] Work Period rules.* No employee will be permitted to work in excess of their regularly scheduled work hours without prior supervisory approval. Overtime is considered time worked in excess of forty (40) hours in a single work week. The work week starts at 12:01 A.M. Saturday and ends at 12:00 midnight, Friday. In no case will pyramiding of overtime be allowed. NOTE: There are special rules regarding overtime for law enforcement and fire protection employees. Please refer to the appropriate provisions of the FLSA. Scheduling: Regular-extra time/Overtime opportunities shall be distributed as fairly as possible to employees among those who are qualified and willing to accept the work. Regular-extra/overtime opportunities shall be granted to those willing

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 11 employees before being assigned Regular-extra/overtime scheduling in all departments and must be approved by the Department Director or supervisor prior to regular-extra/overtime work, except in the case of an emergency. Compensation: Regular-Extra Pay: FLSA non-exempt employees whose regularly scheduled work week is less than forty (40) hours are compensated at the regular hourly rate for time worked in excess of regularly scheduled hours during the work week, up to forty (40) hours in a work week. For example,. Iif an employee has a regularly scheduled work week of 37.5 hours, any time worked overbeyond 37.5 hours, up untilto 40 hours in a work week will be paid at the employee’s regular hourly rate. Any time workedOnce they work over 40 hours in a work week they will be eligible for overtime pay. Overtime Pay: FLSA non-exempt employees are compensated at one and one-half times the regular hourly rate for time worked in excess of forty (40) hours in a work week. 7. Compensatory Time (Comp Time) In lieu of payment for time worked, FLSA Non-Exempt employees whose regularly scheduled work week is less than forty (40) hours, may bank paid time off for later use that is equal to the number of hours worked over the employee’s regularly scheduled hours, up to forty (40) hours in a work week. In lieu of payment for time worked in excess of the employee’s regular schedule hours, FLSA Non-Exempt employees may accumulate for later use, paid time off that is equal to one and one-half times the number of hours worked for hours worked over 40 hours in a work week. No more than forty (40) hours of earned compensatory time may be accumulated. An employee must receive prior approval and schedule compensatory time off in advance with his/her supervisor. All FLSA non-exempt employees must complete and submit required payroll documentation sign a weekly timesheet reflecting actual time worked on a bi-weekly basis. If the employee has worked beyond his/her regularly scheduled hours during the work week, the employee is to elect on the timesheet documentation if he/she would prefer to receive regular-extra and/or overtime pay or to bank compensatory time for the time worked in excess of his/her regular schedule. In the absence of a timely election, employees will be paid regular-extra and/or overtime pay for time worked in excess of their regular schedule. If an employee’s transfers or terminates employment, compensatory time is to be paid at the employee’s current rate of pay on or about the next regular payday

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 12 following the date of transfer or termination. and will be charged to the releasing department. If an employee is transferred to another FLSA non-exempt position in a different department, the employee will maintain any banked compensatory time, which may be used or paid out in accordance with the above provisions. If an FLSA non-exempt employee is promoted or transferred to an FLSA exempt position, any compensatory time banked while in the FLSA non-exempt position will be maintained and may be used or paid out in accordance with the above provisions. 8. Compensable Benefits In accordance with IRS regulations, certain benefits, such as those pertaining to vehicles, communication services/devices or uniforms, may be considered compensable, and therefore, subject to certain taxes. 9. Performance Review The City of Oberlin recognizes that timely, candid performance feedback and discussion with employees is essential to good work performance and employee development. To that end, supervisors should review each employee’s individual performance at least annually. Individual employees may be required to complete a self-appraisal as part of the overall performance review process. The purposes of the Performance Review program are to create an understanding with the employee as to how well he/she is performing, and establish a plan for improved work performance and future job/professional growth, in accordance with the procedures and guidelines for Performance Evaluation as established by the respective appointing authority. In accordance with a merit-based pay system, the results of a Performance Evaluation may impact an employee’s pay. Human Resources, supervisors, Department Directors, and Appointing Authorities are responsible to see that this program is implemented in a timely and consistent manner. 10. Employee Records The following individual employee records will be maintained in the Human Resources Department files located in City Hall, except for those maintained by the Finance Director, the Law Director, the City Clerk of Council, the Municipal Court, and the City Council for their Appointees:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 13 • Application/Job Description • Compensation History/Status Changes • Performance Reviews • Disciplinary Documents • Training/Certifications • Commendations/Miscellaneous • Medical/HIPAA Documents (maintained in a separate file) The Finance Assistant coordinating payroll will maintain records relating to payroll, taxes, employment verification, unemployment compensation, and various benefits- related information. The City’s HRA will maintain records relating to workers compensation, FMLA leaves, and other non-payroll employee-related items. Employees should contact the Human Resources Administrator, the Finance Director, the Law Director, the Clerk of Council, the Municipal Court Judge or Clerk of Courts, or City Council as applicable, if they would like to review their personnel records. Employee Benefits 1. Sick Leave Each regular full-time employee shall earn fifteen (15) days of paid sick time per year, accrued bi-weekly, calculated at a rate of 4.6 hours for every 80 hours worked , and with unlimited carry-forward to subsequent calendar years. Regular partPart-time employees, and part-time firefighters shall earn sick leave, accrued in accordance with the number of hours that employee worked, and with unlimited carry-forward to subsequent calendar years. Sick Leave may be taken in one-quarter hour increments. Sick leave is may be applied in the following situations: • Actual personal illness or injury not otherwise subject to Workers Compensation provisions • Up to the first ten (10) days of work- related injury leave (see Injury Leave Section) • For scheduled doctor’s appointments • To care for an ill or injured member of the employee’s immediate family • Funeral Bereavement leave (up to three [3] days in-state and up to five [5] days out-of-state) to make arrangements for and/or attend the funerals for the death of an immediate family members. The City may require a medical excuse and/or medical return to work certification if the time away from work exceeds five (5) consecutive days,. The City also reserves the right to require documentation from the doctor authorizing the employee to

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 14 return to work. Abuse of Sick Leave will be cause for corrective action. If the City believes an abuse of Sick Leave is taking place, a physician’s statement can be required at any time. Supervisors are to refer to the Sick Leave Control Policy. Newly hired employees who have accumulated sick leave earned from previous employment by the State of Ohio or any other political subdivision of the State of Ohio, and who have become employed by the City within ten (10) years from the date of separation from the previous public employer, may transfer accumulated sick leave from the previous employer, up to the existing maximum accruable amount, upon approval from the appropriate Appointing Authority. There is unlimited accumulation of sick time. Sick time resulting from a transfer of time from a previous employer is not considered eligible for payment upon separation from employment until employee has successfully completed their probationary period and a minimum of 12 months of active employment with the City of Oberlin. If an employee leaves prior to the requirements listed above, they will only be eligible for payment of all earned but unused sick time they have accumulated as a result of their employment with the City of Oberlin. Payment of unused sick time for a regular full-time employee at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum of 350480 hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum of 240 120 hours Discharge for Cause Not eligible for payment There is unlimited accumulation of sick time. Payment of unused sick time for a regular part-time employee and part-time firefighter at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum proration based on the following: the average annual hours (AAH) worked based on the prior five years of employment, or full length of employment, whichever is less, divided by 2080, multiplied by 350 480 hours:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 15 AAH/2080 x 350 480 = Maximum hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum as follows: AAH/2080 x 240 120 = Maximum hours Discharge for Cause Not eligible for payment Lump sum payments for regular full-time time employees, and regular part-time employees and part-time firefighters employees will be based on the employee’s base rate of pay at the time of retirement or separation. Sick Leave Donation: The City of Oberlin sick leave donation program provides the means for eligible City of Oberlin employees to voluntarily donate sick leave to be used by eligible employees who have been approved for Family and Medical Leave Act (FMLA) leave and have exhausted all of their own paid leave benefits. For more specific information about donating sick leave or applying for donated leave, please refer to the Sick Leave Donation Policy. 2. Vacation Vacations are earned by working. Each regular full-time employee is eligible for paid vacation as follows: FLSA Non-Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 5 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 10 days After 5 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days After 25 years of service 25 days

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 16 FLSA Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 10 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days After 25 years of service 25 days As a recruitment tool to attract qualified regular employees, the respective Appointing Authority may make such adjustments to the length of service requirements as he or she shall deem to be appropriate under the circumstances. Vacation time granted at date of hire is not considered eligible for payment upon separation from employment until employee has successfully completed their probationary period and a minimum of 12 months of active employment with the City of Oberlin. Regular Part-Time FLSA Exempt and FLSA Non-Exempt employees who haves completed 1 year of service shall be eligible for an annual paid vacation allowance on a prorated basis, (i.e. number of hours worked compared to 2080 hours). Proration will be calculated based on the number of consecutive years of service, regardless of full-time or part-time status, in accordance with the appropriate corresponding full-time schedule (FLSA Exempt or FLSA Non-Exempt). Proration will be applied based on the number of consecutive years of service, both Full and Part-time, in accordance with the schedule above for “FLSA Non-Exempt Full- Time Employees”. For example, a Part-time employee who has completed eleven (11) years of service with the City, some as Full-time and then as Part-time, with the City and worked 1040 hours in the prior year, will receive 50% of the vacation days noted in the “FLSA Non-Exempt Full-Time Employees” schedule above, or 50% of 18 days.For 1st year regular part-time employees, 10 days will be prorated based on hours worked during the 1st year. Regardless of FLSA status, and for purposes of this provision, years of service shall include years in both Part-time and Full-time yearsservice, provided there is no break in service.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 17 Up to two (2) years of accrued but unused vacation can be carried over from year to year. When an employee’s vacation balance reaches an accrual equal to twice his/her annual accrual rate, additional accrual will cease. The responsible Appointing Authority or assigned designee may override this limitation under exceptional circumstances. Vacations may be taken in one- -quarter hour increments and must be approved in advance by the employee’s supervisor. Vacation requests may be denied by supervisors in order to maintain operations.In scheduling department vacations, supervisors will take into account the need to maintain City services., plus length of service and timeliness of requests from individuals. Vacation credit will not accrue during periods of unpaid leave, except for unpaid leave taken in accordance with Leave Without Pay section (see Time Away From Work, §6[c] Leave Without Pay section ) . Regular fullFull-time employees, and regular part-time employees and part-time firefighters leaving City employment shall be compensated for vacation earned but not taken up to the date of retirement, separation or resignation. In the event of an employee’s death, any remaining compensation will be forwarded to the employee’s estate. Effective January 1, 2013, Full-Time Firefighter-Drivers, upon completion of one year of continuous employment, shall be eligible for a combined paid leave allowance, which shall be administered as vacation, to be scheduled in accordance with Fire Department rules established by the Fire Chief, that includes Vacation, Holidays, and Personal leave converted to firefighter shifts (one shift is equal to 24 hours) as outlined in this table: Years of Service Shifts 1-4 years 11 5-14 years 14 15-24 years 16 25+ years 18 3. Personal Leave: All regular full-time employees shall, in addition to all other leave benefits, be granted personal leave days (per the following table) each year according to the table below, which are to that must be taken within the year earned granted or be forfeited. Newly hired employees shall receive a pro-rated personal leave benefit, calculated from the hire date to the end of the year, and rounded up to the nearest half-hour. This personal leave shall be available at the time of hire. Personal leave may be taken in one-quarter hour increments

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 18 Requests for the use of personal leave shall be approved by the employee’s supervisor based upon scheduling needs. FLSA-Exempt Employees – Six (6) Personal Days All Other Regular Full-time Employees – Four (4) Personal Days Personal leave may be taken in one-quarter-hour increments and must be approved in advance by the employee’s supervisor. Personal leave requests may be denied by supervisors in order to maintain operations 4. Holidays: City offices and non-essential services will be closed in observance of the following Holidays: New Year’s Day Labor Day Martin Luther King Jr. Day Indigenous Peoples’ Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve Juneteenth Christmas When a holiday falls on a Saturday, the preceding Friday will be the observed Holiday. When a holiday falls on a Sunday, the following Monday will be the observed Holiday. In the event that Christmas Eve and Christmas Day occur on a Friday/Saturday, they will be observed Thursday/Friday, if they occur on Saturday/Sunday, they will be observed on Friday/Monday, if they occur on Sunday/Monday, they will be observed on Monday/Tuesday. All regular full-time employees not required to work on observed holidays will be granted paid time off on those days at his/her regular pay rate for the amount of hours normally scheduled per day. Hours worked on a holiday observed by the City by FLSA non-exempt regular full-time, regular part-time, limited part-time and seasonal, and part-time firefighters, shall be compensated premium pay at the rate of one and one-half times the regular hourly rate of the employee. When a holiday occurs on a Saturday or Sunday, the holiday will be observed and paid on Friday or Monday, respectively. If an employee’s normal work schedule includes the Saturday or Sunday on which the holiday occurs, premium pay will be paid on the actual holiday. If an employee receives premium pay for a weekend holiday designated as Friday or Monday, and then is required to work the actual holiday on Saturday or Sunday, they are to be paid their overtime rate when appropriate. An employee shall receive only one premium pay day per holiday. If an employee calls off sick from work on the day before or the day after an observed holiday, holiday pay will not be provided until proof of sickness or

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 19 excusable absence is established to the satisfaction of the Department Director. 5. Employee Assistance Program (EAP) The City of Oberlin supports the well-being of its employees and a positive work/home balance. To this end, the City has contracted with an employee assistance organization to provide a range of services that employees (including elected officials), their spouses and dependent family members within their household may take advantage of. The Employee Assistance Program (EAP) offers private and confidential consultations that the employee or employee’s family member may contact directly, or in certain situations, management may refer an employee to the EAP. The City will assume charges for this service, per the City’s contract with the EAP provider. Charges for additional services will be subject to insurance coverage and/or may be the personal responsibility of the employee. For additional information about the EAP, employees are encouraged to contact the Human Resources Department or their supervisor. 6. Health, Dental and Vision Insurance Regular fullFull-time employees, including any eligible family members, and such other employees as authorized by City Council, are eligible to enroll in the City’s health, dental and vision insurance plans. Initial enrollment will take place on the first day of the month following the date of hire. The employee and the City share the cost for these programs. Plan coverages and employee contribution amounts, as determined and adjusted periodically by the City, are available from the Finance Assistant coordinating payroll. 7. Life Insurance The City currently provides regular full-time employees, without charge, term life insurance coverage at the discretion of the City. . 8. Retirement/Pension Plan Employees will be enrolled in their respective oOOhio rRetirement pPension pProgram or Social Security. 9. Workers’ Compensation In accordance with applicable state laws, employees may be eligible for workers’

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 20 compensation benefits in the event of accidental injury or occupational disease arising out of employment with the City of Oberlin that requires medical treatment, hospitalization and/or loss of work time. 10. Injury Leave Any regular full-time employee who becomes disabled as a result of the performance of duties within the scope of his/her employment, and is unable to perform the essential functions of their duties, and an injury claim is approved by the State Bureau of Worker’s Compensation, shall be paid regular compensation during the continuance of service-related disability, for a period not to exceed a cumulative total of sixty (60) calendar days from the date that such service-related disability was incurred. In cases where the City initiates salary continuation and the employee’s disability continues beyond sixty (60) calendar days, the individual’s pay will be in accordance with provisions of the State of Ohio’s Workers Compensation program. In the event accumulated sick leave is available, and a service-related disability within the meaning of this section is incurred, the first ten (10) days of service- related disability shall be charged to the individual’s accumulated sick leave credit, or if less than ten (10) days of accumulated sick leave credit is available, the existing sick leave credit then available may be charged, and any remaining service-related disability leave shall be charged to Injury Leave. In no event will an employee receive more than his/her regular compensation while on injury leave. The City shall have the right to require a return-to-work certification by a physician prior to the employee being authorized to return to work. If the injury or disease is later determined to not be service related, the employee must repay compensation received pursuant to this policy. If the employee does not have sufficient leave time to substitute for the injury leave, it may be necessary to execute an agreement authorizing the City to withhold the required repayment from future wages. 11. Unemployment Insurance In accordance with applicable state laws, City of Oberlin employees may be eligible to receive unemployment compensation if laid off for reasons including budgetary or grant limitations and elimination of positions. For additional information related to your benefits while on unemployment, contact the Finance Assistant coordinating payroll.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 21 Continuing Education The City encourages employees to share information with each other and to continually enhance their knowledge and skills. This process will assist in keeping current with changes in the employee’s field and will result in improved public service. The following are two (2) approaches to continuing education: 1. Attendance at Conferences and Seminars The Appointing Authority and/or Department Head may approve attendance at non- mandatory conferences and seminars and other training sessions that are work- related and in the best interest of the City. At times, the City may opt to provide on- site training in City facilities to meet employee training needs. If approved, the City will normally cover costs of conference, seminar and other training sessions, including registration, travel, lodging, parking and meals, as outlined inin accordance with related policies. Employees will be paid at their regular pay rates while attending training sessions, in accordance with the Fair Labor Standards Act. Budgetary constraints may limit or negate conference attendance. Participants are encouraged to share information obtained at conferences and seminars with other interested employees. 2. Tuition Reimbursement The Tuition Reimbursement Plan provides eligible employees with the opportunity to obtain, maintain, or improve job-related capabilities through participation in courses of study at accredited colleges and universities and organizations specializing in job and career-related education and training. Please refer to Tuition Reimbursement Program Procedures policy for details on eligibility, reimbursement amounts and documentation required. Time Away from Work There are times, for a variety of reasons, when an employee must be away from work. The following guidelines will apply to time away from work: 1. Leave Application Process Prior to any planned absence from work, employees must submit the required leave request documentation complete and sign a Leave Request Form indicating the date(s) of absence and the type of leave being requested. The employee must submit the form document to his/her immediate supervisor for approval. and signature.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 22 In the event of an unplanned absence, the employee should complete a Leave Request Formthe required leave request documentation, as determined by the Finance Department, at the earliest opportunity following the initial absence from work. The original of the fully signed and fully approved Leave Request Formleave request document must be reconciled with the corresponding bi-weekly payroll documentationtime sheet by the department supervisor and then submitted to the payroll office along with the time sheet. For employees utilizing flextime, a written leave formleave request documentation is not required. 2. Family and Medical Leave In certain circumstances, employees may be eligible for Family and Medical Leave. This protection is designed to provide job security to eligible employees who need time away from work to care for themselves or certain family members when they are experiencing a serious health condition, as defined by the Family and Medical Leave Act (FMLA). This protection has also been expanded to provide leave for eligible employees when certain circumstances arise that cause a “qualifying exigency” arising out of service in the Armed Forces, or to care for certain family members experiencing a serious injury or illness when those members are covered service members of the Armed Forces. For more specific information and procedures pertaining to the FMLA, refer to the Family and Medical Leave Act (FMLA) Policy. 3. Parental Leave In certain circumstances, employees may be eligible for Parental Leave. The purpose of paid parental leave is to enable the employee to care for and bond with a newborn, newly adopted, or newly placed child. This policy will run concurrently with Family and Medical Leave pursuant to the Family Medical Leave Act (“FMLA”) leave, as applicable. For more specific information regarding eligibility, information and procedures please refer to the Parental Leave Policy. 4. Military Training and Active Duty Leave Any regular full-time or part-time employeeCity of Oberlin employee who is a member of the Uniformed Services shall be entitled to any leave and benefits designated by the Uniformed Services Employment and Reemployment Act (USERRA) and the Ohio Revised Code (ORC). Please refer to the Military Leave Policy regarding eligibility, procedures and benefits.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 23 5. Civic Duty Leave Any regular full-time employee subpoenaed as a witness before a court, grand jury, or other public body or commission, or called upon to serve as a juror, shall be granted paid time off at the employee’s regular compensation rate. 6. Leave Without Pay a. Requests for leave without pay will be evaluated on a case-by-case basis and approved at the sole discretion of the Appointing Authority. b. During a period of leave without pay, an employee will be retained on the City of Oberlin’s health insurance plan under the same conditions that applied before the leave commenced. To continue health insurance coverage and any other optional benefits that are eligible to be continued, the employee must continue to make any contributions that he/she made before taking leave. Vacation and sick leave will not accrue during an employee’s leave without pay. c. At certain times, the City may implement temporary periods during which employees may request a voluntary leave to mitigate certain financial hardship issues facing the City. This decision will be made jointly by the City’s Appointing Authorities. 7. Unauthorized Absence Any unauthorized absence of an employee from duty shall be considered an absence without pay, and may be grounds for disciplinary action. Any employee who is absent for three (3) or more days without authorized leave arranged through his/her Department Director may be discharged for cause. In the event extenuating circumstances are found, a leave may be granted retroactively, based upon recommendations of the Department Director and approval of the Appointing Authority. Working With Each Other In any organization, problems and misunderstandings will occur from time to time. It is the intent of this policy to provide guidelines and a process for addressing problems and concerns in a timely and mutually satisfactory manner. Employees are encouraged to address problems initially in a direct non-confrontational manner with each other. However, the City of Oberlin recognizes that there are situations when a formal process may be beneficial and additional perspectives may be needed to review a dispute.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 24 Successful resolution of a dispute requires an open and honest exchange, willingness to see a situation from a different perspective and understanding of the policies and procedures of the City. This policy is intended to be a guideline to assist in the consistent and fair application of City policies. This review process does not create a contract with a City employee. 1. Problem Solving Step 1 An employee with a problem or concern shall first discuss his/her problem with the immediate supervisor. The supervisor will work towards a fair and equitable solution, taking into account the perspectives of all parties involved Step 2 If the problem is not resolved at the supervisory level, the employee may repeat the process in Step 1 with the next level of supervision. Note: Step 2 can be repeated with the next level of management, (which does not include City Council members) where one exists, prior to reaching Step 3. Step 3 If the problem is not resolved in Step 2, the employee may take the problem or concern to their respective Appointing Authority, who will address the concern and respond In the application of this policy, employees are assured that at any step of the process, they will be treated with dignity and respect, without restraint, interference, discrimination, or retaliation. 2. Corrective Action The City of Oberlin expects each employee to work productively, responsibly, and professionally at all times, and to treat all persons with consideration, dignity and respect. Employees will conduct themselves in strict conformity with all local, state and federal laws and ordinances. No employee shall attempt to further his/her self- interests through the use of his/her position. On occasion, negative work performance or negative behavior may arise. It is the objective of the City to correct performance and behavior issues as quickly as possible. Such correction efforts may include a management referral or directive to the Employee Assistance Program.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 25 Examples of unacceptable behavior include, but are not limited to: • Violation of any City, State or Federal law while on duty. • Violation of any City or departmental policy or procedure. • Unsatisfactory work performance, including failure to work productively or in accordance with standards and procedures. • Insubordination or refusal to carry out assigned duties. • Poor attendance, tardiness, unauthorized absence, including failure to adhere to prescribed timekeeping procedures and/or department rules regarding notification of absences. • Failure to treat all persons with consideration, dignity and respect. • Theft of, or unauthorized or careless use of City property or financial resources. • Providing confidential or sensitive information to unauthorized individuals or entities. • Failure to report any personal injury, accident, or unsafe condition to the employee’s supervisor in a timely manner. • Directing abusive or profane language toward co-workers, residents, business representatives, government officials or anyone involved in City business. • Unauthorized entry to City facilities. • Unauthorized use or possession of alcohol, controlled substances or illegal drugs. • Unlawful possession of a weapon on municipal property or in a City vehicle. • Sexual harassment or other forms of harassment. • Threatening or abusive behavior or other disorderly conduct while on duty. • Scandalous or disgraceful conduct, either on or off duty where conduct brings employee’s department or City into public disrepute. • Conviction of a felony or misdemeanor involving moral turpitude, casting doubt on ability to perform the job. Moral turpitude is defined as an act of baseness, vileness or depravity in private or social duties. Examples of moral turpitude include income tax evasion, perjury or its subornation, theft, indecent exposure, sex crimes, conspiracy to commit a crime, defrauding the government, and illegal drug sales, crime of violence. Depending on the severity of the offense, the corrective action procedure may include any or all of the following: A. Oral Reprimand – A verbal warning to an employee that if his/her actions continue, the formal discipline process will begin.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 26 B. Written Reprimand – A written warning that places the employee on notice that additional incidents will result in more severe disciplinary action. The notice shall detail the specifics of the problem as well as what further action can be taken. This warning shall be placed in the employee’s personnel file. C. Suspension – Suspension is the temporary removal from duty status, without pay, of an employee for cause, for a period of one to thirty days. The City also reserves the right to suspend, with pay, at the discretion of the Appointing Authority. Suspension shall be recommended by the Department Director and approved by the Appointing Authority. D. Demotion – An employee may be moved to a position in a class with a lower maximum salary rate for serious misconduct. Demotion shall be recommended by the Department Director and approved by the Appointing Authority. This action may be used in selected situations that would not be disruptive to other employees or to the level of service to the public. If a position for demotion is unavailable, the City may implement a period of disciplinary probation, in which the terms and conditions of probationary status are applied to the employee’s appointment, for a period of time to be determined by the Appointing Authority, not to exceed one (1) year. E. Dismissal – Dismissal is a last disciplinary resort. An administrative review session shall be held for the employee to challenge address anything in the employer’s report. The Appointing Authority shall make the final decision. F. Due Process – A classified non-probationary employee shall not be discharged or reduced in rank or pay until he/she has been presented with reasons for such discharge or reduction, in writing, and has been given an opportunity to be heard in his/her own defense. Reasons for such discharge or reduction, and any reply in writing shall be filed with the Civil Service Commission. Any non-probationary employee of the City in the Classified Civil Service who is suspended, demoted or dismissed may appeal the action to the Civil Service Commission, unless a current collective bargaining agreement applicable to that employee provides otherwise. The Commission shall define the manner, time and place by which the appeal shall be heard. If an investigation confirms that unacceptable behavior has occurred, discipline up to, and including termination may result. Suspensions from work may occur immediately if it is determined that an employee should not be at work while a situation or incident is investigated and a decision is made concerning continued employment.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 27 3. Harassment & Discrimination The City of Oberlin is committed to providing a work environment that is free of discrimination and harassment. Employees will not, by means of speech, touching or body language, abuse, harass or be discourteous to their fellow employees or members of the general public for any reason including someone’s age, race, color, creed, citizenship status, sexual orientation, gender identity or expression, marital status, religious or political beliefs, military/veteran status, ancestry, national origin or disability. All employees must also be allowed to work in an environment free from all forms of harassment and intimidation. The City of Oberlin prohibits sexual harassment, which means any unwelcome sexual advance; request for sexual favors; conduct of a sexual nature when submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or receipt of City services; when submission to or rejection of such conduct by an individual is used as the basis of an employment or service decision affecting the individual; or when such conduct has the purpose or effect of unreasonably interfering with the work performance of an employee or creating an intimidating, hostile or offensive work environment. While a complete list of the types of improper behavior that would be considered sexual harassment cannot be provided, prohibited conduct certainly includes: • Unwelcome sexual flirting, advances or propositions, or other sexual comments; • Sexual pranks, or repeated sexual teasing, jokes, or innuendo, in person, in writing or via e-mail; • Touching or grabbing of a sexual nature; • Preferential treatment or promises of preferential treatment to an employee for submitting to sexual conduct, including soliciting or attempting to solicit any employee to engage in sexual activity for compensation or reward; • The display of sexually suggestive objects or pictures or any sexually offensive gesture; • Retaliation for sexual harassment complaints. If an employee feels he/she is a victim of any form of harassment, the individual should contact any or all of the following: His/her immediate supervisor, Department Director, Appointing Authority, or HRA who serves as the City of Oberlin’s EEO Compliance Officer.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 28 For Complaint and Investigation Procedures please refer to the Sexual Harassment Policy. Concerns will be investigated promptly, thoroughly and discreetly. There will be no discrimination or retaliation against any employee for initiating a harassment complaint. Any employee who is found, after appropriate investigation, to have engaged in any form of harassment, will be subject to appropriate corrective action, including possible termination. Details of the City’s policies regarding EEO (equal employment opportunity) and the prevention of harassment in the workplace are available in Human Resources. 4. Participation in Political Activity Involvement in political activities will not be permitted during an employee’s work time. Political activities include: • Solicitation or receipt of any assessment, subscription or contribution for any political party or cause. • Campaigning for any candidate or issue; including posting, wearing or distributing political material of any kind. Additionally, employees are not permitted to use their position at the City of Oberlin to endorse any political candidate, party or issue. 5. Gifts and Gratuities Ethics In order to maintain the integrity of the City of Oberlin as well as the confidence the public haspublic’s trust in the City, it is essential that City of Oberlin employees must not use their public positions for personal gain. All employees must act in an ethical manner as provided by Ohio Ethics Law. Employees will not solicit or accept anything of value accept any gratuities, loans, gifts, merchandise, meals or other items other than those of nominal value in connection with or resulting from their employment with the City, in compliance with the state of Ohio’s ethics laws. Solicitation of gratuities of any sort by City employees is strictly prohibited. Employees are referred to the Ohio Ethics Law and Related Statutes, published by the Ohio Ethics Commission, copies of which are available in Human Resources. Any employee in violation of this policy will be subject to disciplinary action and/or referral for criminal prosecution. 6. Outside Employment

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 29 The City of Oberlin will not object to an employee having outside employment as long as the employee is successfully and competently performing his/her job duties, as determined by the Department Director or Appointing Authority, and without negative impact on attendance. For the City to retain a neutral attitude, none of the following conditions may exist: • The organization providing the employment is doing business with or seeking to do business with the City. • Such employment will create a conflict of interest or the appearance of a conflict of interest. • Such employment is a direct conflict with any municipal functions or ordinances. 7. Dress Code/Appearance/Uniforms All employees are required to maintain a neat and clean personal appearance, including clothing, personal hygiene and grooming appropriate for their positions, and to follow any department dress code and appearance guidelines. The City may provide uniforms and clothing items for employees in certain positions. The City reserves the right, in the City’s best interest, to determine the type(s) of clothing worn by City employees. Employees who are provided uniforms are expected to wear them while at work and while traveling to and from work only. 8. Internet & Email Policy Internet access is to be conducted in a responsible and professional manner, reflecting the City’s commitment to ethical and non-discriminatory government practices. It is also the City’s desire to protect the organization, as much as possible, from viruses or illicit attempts to access the City’s server. The City of Oberlin maintains an electronic mail system to conduct City business. All email messages composed, sent, received and/or stored are the property of the City and not the property of any employee. The City has a Computing Resource Use Policy which explains how email and the Internet must be utilized. Before using e-mail or the Internet, employees must acknowledge that they have reviewed and understand the City’s Computing Resources Use Policy. If you have questions regarding appropriate use of the Internet, please contact your supervisor or your respective Appointing Authority. 9. Telephone, Cellular Phone and Data Service Policy Personal use of the City telephone or cellular phone system is should be limited to

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 30 emergency or pressing reasons, preferably during breaks and meal periods. Staff should refer to the detailed policy. Members of City Council and their appointeesEmployees may be are authorized by their respective Appointee to have a City cellular phones or smart phone, or may receive a communication allowance be reimbursed for use of their personal cell phones to conduct City business, in accordance with Cellular Telephone or Data Device Policy. In addition, Appointing Authorities may receive or authorize a monthly “communications allowance” in lieu of use of a City-issued cell phone, smart phone or data device. The amount of such communications allowance will be established in the City’s policy regarding telephones and data devices. All other City employees must obtain approval from their Appointing Authority for use of a City cellular phone, smart phone or data device. Cellular phone use must be in compliance with the City’s General Safety Manual. While at work, employees are expected to exercise the same discretion in using personal cellular phones as is expected for the use of City telephones and cellular phones. Please refer to the City’s detailed policy regarding telephones and data devices. 10. Employee Recognition The City will recognize employees who uniquely distinguish themselves through outstanding performance or innovation that exemplifies dedication, creativity and personal integrity. Upon recommendation by the Department Director and approval by the Appointing Authority, the employee may receive a letter of commendation and/or may become eligible for consideration for an additional salary increase at the time of their annual review. Service awards shall be provided to employees as outlined in the Employee Recognition ProgramAppreciation Policy and Procedures. Safety and Health 1. General Considerations The City of Oberlin will provide a reasonably safe and healthy work environment for its employees and the general public. City safety leadership includes sponsorship of safety committees, safety orientation for new employees, employee education and relevant health and safety training, provisions for personal protective equipment as appropriate, accident and/or unsafe acts investigations, as well as other directed training opportunities.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 31 City employees are expected to: • Work in a safe manner at all times • Maintain proper housekeeping in individual work areas • Be alert for unsafe acts or conditions; correct them or report them immediately to a supervisor • Ask for assistance, every time, when attempting to lift, pull or push heavy objects; lift in a proper manner • Follow the reporting requirements when he/she has been injured or could have been injured on the job (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses) Follow department safety rules (please refer to the City of Oberlin General Safety Manual for more information) 2. Employee Identification All City employees will be provided a photo ID card or badge, to facilitate recognition by the public. In certain City facilities or departments, identification may be required to be worn at all times. Also, each employee must carry their City photo ID card or badge in the event that a member of the public requires such identification. Each employee shall be responsible for the condition and/or replacement of his/her ID card. Upon separation from employment, for any reason, the ID card shall be returned to the employee’s supervisor or the HRA. 3. Accident Reporting Any employee sustaining an on-the-job injury, following the receipt of any appropriate first-aid treatment, shall immediately report the injury to his/her supervisor. In the event that an incapacitated employee requires professional medical care, the supervisor is required to report the injury to Human Resources as soon as practical. Failure to report injuries in a timely manner may result in disciplinary action (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses). The supervisor will investigate the accident in a timely manner, secure whatever assistance is required, prepare required reports, and determine what preventive measures should be taken in the future. 4. Vehicle Use / Insurability Employees are not only responsible for their own safety and security, but the safety and security of citizens and visitors to the City. As a result, they are required to exercise the utmost care and caution while operating a motor vehicle on for City business. Employees who operate City owned vehicles, or personally owned vehicles while performing City business, are required to abide by all applicable State traffic laws in addition to City established driver guidelines and safety policies. For more information regarding employee responsibility, driver guidelines

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 32 and safety rules please refer to the City Vehicle Use and Safety Policy. Use of City vehicles for day-to-day operations must be approved by the Department Director. Assignment of a City vehicle to an individual for a continuous, regular or indefinite period must be approved by the Appointing Authority (please refer to the Take Home Vehicle Policy). 5. Smoke-Free / Tobacco-Free Environment The following “Smoke-Free Environment” policy applies: Smoking is prohibited in all enclosed areas (under the direct or indirect control of the City of Oberlin) that employees use for work or any other purpose, including but not limited to, offices, meeting rooms, production and storage areas, restrooms, stairways, hallways, distribution plants, warehouses, garages, City-owned vehicles and all other areas designated as “No Smoking;” or as otherwise required by state law and local ordinances. An enclosed area, as described herein, is a place of employment without regard to the time of day or the presence of employees. Use of electronic smoking devices and vapor products"e-cigarettes" is are prohibited anywhere smoking is prohibited in Oberlin. Outdoor (or open-air) smoking is prohibited within 20-feet of City of Oberlin facility entries, outdoor air intakes and operable windows. In addition, smoking and tobacco use is prohibited in designated areas of City parks and recreation areas, as posted. Questions concerning the application of this policy should be directed to the individual’s supervisor. 6. Alcohol & Drug-Free Workplace The City of Oberlin has adopted a Drug-Free Workplace policy (please refer to Drug- Free Safety Program Policy). The goal of this policy is to maintain a safe and healthy work environment. The successful implementation of this policy will also enable the City to provide quality service to the public by maintaining efficiency and productivity. The use of illegal drugs and/or the misuse of alcohol are inconsistent with this goal. The City of Oberlin does not permit the use of illegal drugs; the misuse of alcohol; the sale, purchase, transfer, trafficking, use or possession of any illegal drugs; or arrival or return to work under the influence of any drug (legal or illegal) or alcohol to the extent that job performance is or may be affected. Use of prescription drugs are only permitted when prescribed by a physician who has determined that the substance will not adversely affect the employee’s ability to safely perform his or

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 33 her duties. Specific requirements and implementation procedures are detailed in the Drug-Free Safety Program Policy, and the City requires full compliance with said policy. Employees willmay be tested for drugs and/or alcohol under any and/or all of the conditions below, as defined in the Drug-Free Safety Program Policy:. • Post-Offer, Pre-employment Drug Testing • Random Drug/Alcohol Testing • Post-Accident Testing • Reasonable Suspicion Testing • Return to Duty Testing • Follow Up Testing Employees will receive and acknowledge a copy of the Drug-Free Safety Program Policy during new employee orientation. Additional copies are available in the office of the HRA. Administration 1. Travel Expenses The City will reimburse employees only for travel and related expenses while carrying out official City business or attending approved conferences and training courses. Employees are expected to use sound judgment in managing travel expenses. Please refer to the Travel Reimbursement Policy for further information. Modifications to This Manual This manual will be modified from time to time as conditions change. Members of management will normally initiate modifications and updates; however, any employee may suggest changes and discuss them with his/her supervisor. The City Council will be involved appropriately to review and approve changes. Appointing Authorities will be responsible for reconciling modifications with the City Charter and Civil Service Regulations.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 34 Glossary of Terms Anniversary Date: The date an employee reports to work following appointment to a position with the City of Oberlin. For purposes of performance evaluation, the review date shall be date of the most recent appointment or promotion. Appointing Authority: In reference to this manual, are the following positions: City Manager, City Finance Director, City Law Director, and Clerk of Council). Appointment: The designation of an individual to a position who has qualified for the appointment through an appropriate selection process. Class: A grouping of positions that is sufficiently similar in responsibility, education and experience requirements that the positions will carry the same salary range. Classified Employee: An employee whose position has been determined to be classified by the Civil Service Commission and is subject to the rules of the Commission. Classified positions are identified in the position classification ordinance and its attachments. Corrective Action: The process of correcting or addressing negative or unprofessional work performance and employee behavior. Demotion: The movement of an employee from a position in one class to a lower position in the chain of command and/or in another class to a position having a lower salary range. Department: A grouping of positions by function (i.e. Public Works Department, Finance Department). Department Director or Department Head: The individual responsible for overall operations of a department, including Council Appointees. Discharge for Cause: Involuntary separation or dismissal from employment with the City of Oberlin due to unsatisfactory work performance or behavior. Exempt Employee: Professional, administrative and executive employees who are paid a fixed salary rather than an hourly wage, and who are exempt from overtime provisions in the Fair Labor Standards Act (FLSA). Exempt employees do not receive payment for overtime hours worked.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 35 FLSA (Fair Labor Standards Act): An act passed by the Federal Government in 1938, regulating minimum wage payments and overtime payments for non-exempt employees. Job Description: See Position Description (below) Immediate Family: Immediate family consists of the employee’s spouse, parent(s), stepparent(s), sisters, brothers, children, stepchildren, or one for whom the employee stands in loco parentis, grandparent(s), father-in-law, mother-in-law, brother-in-law, sister- in-law, son-in-law, daughter-in-law, or grandchild, same or different sex domestic partners or any relative residing in the employee’s home. Layoff: The temporary, indefinite or permanent separation of an employee due to lack of funds, curtailment of work or abolishment of a position. Non-exempt Employee: An employee who is not exempt from the provisions of the Fair Labor Standards Act of 1938. Non-exempt employees are normally paid overtime for hours worked beyond 40 in a week. Pay Grade: The minimum and maximum compensation that a position can be paid. Position Description: A summary document which defines the position title, department, reporting relationship, status, pay grade, schedule, summary of position, specific duties, education and experience requirements and any special knowledge and skill requirements essential to successful job performance. Probationary Period: A trial period of twelve (12) months for a newly appointed or twelve (12) months for a promoted employee, during which an employee will receive frequent feedback regarding his/her performance. An employee may be placed on probationary status after the initial probationary period as a result of disciplinary action. Promotion: The movement of an employee from one position in one class to a higher position in another class the chain of command and/or to a position with a higher maximum salary rate. Regular Full-time Employee: An employee who normally and regularly works a full department weekly schedule. Regular Part-time Employee: An employee who normally and regularly works less than a full department schedule, generally between twenty (20) and thirty (30) regularly scheduled hours per week. Suspension: Involuntary time away from work, imposed on the employee as part of the corrective action process. Transfer: The movement of an employee from one department, division or unit of the municipal government to another.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 36 Uniformed Services: The armed forces, the Ohio organized militia when engaged in active duty for training, inactive duty training, or full-time National Guard duty, the commissioned corps of the public health service, and any other category of persons designated by the president President of the United States in time of war or emergency. The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA): The federal law that establishes rights and responsibilities for members of the Guard and Reserve and their civilian employers. USERRA affects employment, reemployment, employment benefits and retention in employment, when employees serve or have served in the uniformed services. Vacancy: An officially created, approved and funded position not currently filled.

MEMO City of Oberlin • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.1531 • (F) 440.775.7208 • www.cityofoberlin.com To: City Council President City Councilmembers Date: March 12, 2026 From: Rosalind Watson, HRA Through: Greg Holcomb, City Manager Subject: Employee Policy Manual Update PURPOSE/RECOMMENDATION Employee Policy Manuals are a key asset for communicating policies to employees, as well as promoting fairness and consistency within the workplace. However, with ever-evolving laws and personnel feedback, routine review and updating of handbooks has become a critical function for employers. The proposed updates are recommended for approval by City Council. BACKGROUND/DISCUSSION The proposed updates to the Employee Policy Manual include: 1. Adding language regarding the management of the transfer of sick leave for new hires 2. Adding language to remove limitations for bereavement leave 3. Increasing the payout of earned sick leave upon retirement and decreasing the payout of earned sick leave upon voluntary resignation 4. Adding language regarding the management of vacation payout for new hires 5. Updating language to coincide with current payroll policies and practices 6. General clean-up of language to coincide with current laws, position titles, policies titles, etc. CONSULTATION The recommended changes to the Employee Policy Manual have been reviewed and discussed by the City Manager, Human Resources Administrator, all Appointees, and Department Directors.

April 6, 2026 5. C. From: Jon Clark, Law Director SUBJECT: Ordinance No. 26-22: An Ordinance Amending Section 521.13(3)(f) of the Oberlin Codified Ordinances to Define an Exception to the Prohibition of the Siting of Extraction Production and Delivery Infrastructure to Go Into Immediate Effect (2nd) Attachments Ordinance No. 26-22 AC CMS Ordinance Exhibit A Ordinance Proposed Amendment Memorandum to Council

CITY OF OBERLIN, OH ORDINANCE NO. 26-22 AC CMS AN ORDINANCE AMENDING SECTION 521.13(3)(F) OF THE OBERLIN CODIFIED ORDINANCES TO DEFINE AN EXCEPTION TO THE PROHIBITION OF THE SITING OF EXTRACTION PRODUCTION AND DELIVERY INFRASTRUCTURE TO GO INTO IMMEDIATE EFFECT. WHEREAS, Ordinance No. 521.13 prohibits certain activities relating to fracking and the distribution of fracking byproducts, gas, and oil; and Whereas section 521.13 (3)(f) provides an exception for “residential and business retail end- users of gas or oil” from the application of certain provisions of Section 521.53 of the Oberlin Codified Ordinances, but does not define “residential and business retail end-users; and WHEREAS, Council desires to amend Section 521.13(3)(f) of the Codified Ordinances of the City of Oberlin to provide a definition of “business retail end-users NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION I. That Section 521.13(3)(f) be and is hereby amended to read as set forth in Exhibit A attached. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: To provide clarification of the application of the provisions of Section 521.13 of the Oblerin Codified Ordinances to business retail end-users of gas or oil and to ensure an adequate array of energy resources available for the future Oberlin industrial park and to facilitate economic development consistent with the City's investment objectives, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: ___________________ 2nd Reading: ___________________ 3rd Reading: ___________________ ATTEST:

___________________________________ _____________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

521.13 OPERATIONS AND BYPRODUCTS OF OIL AND GAS EXTRACTION. (a) Definitions. (1) “Business retail end-user” means commercial customers, such as businesses and service establishments, that purchase gas for their operational needs. (12) "Chemical Trespass" shall mean the involuntary deposition of toxic or potentially toxic substances within a human body, natural community or ecosystem. (32) "Corporation" for purposes of this section, shall include any corporation, limited partnership, limited liability partnership, business trust, other business entity, or limited liability company organized under the laws of any state of the United States or under the laws of any country. (43) "Disposal" shall include, but not be limited to, the depositing, storage, treatment, recycling, injection, or by any other means, the distribution or depositing of brine, produced water, frack water, tailings or any other waste or by-product of corporate gas or oil extraction upon, into, or onto the land, waterways, air or any area within the jurisdiction of the City of Oberlin. (54) "Ecosystem" shall include, but not be limited to, wetlands, streams, rivers, aquifers, and other water systems, as well as naturally occurring habitats that sustain humans, wildlife, flora and fauna, and soil-dwelling or aquatic organisms. (65) "Extraction" shall mean the digging or drilling of a well for the purposes of exploring for, developing, or producing gas or oil or other hydrocarbons. (76) "Extraction, Production and Delivery Infrastructures" shall mean, but not be limited to, pipelines, processing facilities, waste storage structures, compressors, or storage and transportation facilities used to support the corporate extraction, production or distribution of gas or oil. The term shall not apply to the construction, maintenance or repair of infrastructures used for delivery to residential or business retail end-users of gas or oil. (87) "Gas" shall mean any gaseous substance, either combustible or noncombustible, which is produced in a natural state from the earth and which maintains a gaseous or rarified state at standard temperature or pressure conditions, and/or gaseous components or vapors occurring in, or derived from, petroleum or so-called "natural" gas. (98) "Natural Communities" shall mean wildlife, flora, fauna, soil-dwelling and aquatic organisms, as well as humans and human communities that have established sustainable interdependencies within a proliferating and diverse matrix of organisms, within an ecosystem. (109) "Oil" shall mean any petroleum or fossil fuel substance in a liquid, slurry or viscous state found naturally within subterranean geological formations. EXHIBIT A

(110) "Procurement of fresh water," for purposes of this law, shall include the drawing of fresh water from anywhere within the City of Oberlin or its jurisdiction for the purpose of exploring for, or extraction of, gas and oil. (121) "Toxic Substances and Potentially Toxic Substances," for purposes of this section, shall include chemicals or chemical compounds, sludge and waste, radioactive ores, mine tailings, millings, waste liquors and radioactive progeny, particulate matter and/or gasses, that have been found to cause adverse effects to animals, humans, or ecosystems, including those chemicals, chemical compounds, sources of radiation, and all other substances deemed to be mutagenic, neurotoxic, carcinogenic, teratogenic, reproductive or developmental toxicants, or any other toxic chemical or hazardous substance identified by the City of Oberlin Council by resolution subject to this section. The phrase shall specifically include, but shall not be limited to, frack water and materials used in, and resulting from, the extraction of gas or oil. (b) Prohibitions. (1) It shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation, to engage in the extraction of gas or oil within the City of Oberlin, with the exception of gas and oil wells installed and operating at the time of enactment of this section, provided that the extraction of gas or oil from those existing wells does not involve any practice or process not previously used for the extraction of gas or oil from those wells at the time of the enactment of this section, and provided that those wells are capped securely when production ceases. (2) It shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation, to deposit, store or transport waste water, produced water, frack water, brine or other materials, chemicals or by-products used in the exploration for, or extraction of, gas or oil, within, upon or through the land, air or waters of the City of Oberlin. (3) It shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation, to engage in the siting of extraction, production and delivery infrastructures within the City of Oberlin. (4) Corporations, and persons using corporations, to engage in gas or oil extraction in a neighboring municipality, county or state shall be strictly liable for all harms caused to natural water sources, ecosystems, human and natural communities within the City of Oberlin and for the violation of the rights herein secured. (5) No permit, license, privilege or charter issued by any State or Federal agency, Commission or Board to any person or any corporation operating under a State charter, or any director, officer, owner, or manager of a corporation operating under a State charter, which would violate the prohibitions of this section or deprive any natural person, natural community, or ecosystem within the City of Oberlin of any rights, privileges, or immunities secured by this section, the Ohio Constitution, the United States Constitution, or other laws, shall be deemed valid within the City of Oberlin.

(c) Enforcement. (1) Any person or corporation that violates any prohibition of this section shall be guilty of a criminal offense and, upon conviction thereof, shall be sentenced to pay the maximum fine allowable under State law for that violation, and shall be imprisoned to the extent allowed by law. A separate offense shall arise for each day or portion thereof in which a violation occurs and for each section of this section found to be violated. (2) The City of Oberlin may also enforce this section through an action in equity. In such an action, the City of Oberlin shall be entitled to recover, without limitation, all costs of litigation, including, but not limited to, expert and attorney's fees. (3) Any natural person who is a resident of the City of Oberlin shall have the authority to enforce this section through an action in equity. In such an action, the resident shall be entitled to recover all costs of litigation, including, without limitation, expert and attorney's fees. (4) Any natural person who brings an action to secure or protect the rights of natural communities or ecosystems within the City of Oberlin shall bring that action in the name of the natural community or ecosystem in a court of competent jurisdiction. Damages shall be measured by the cost of restoring the natural community or ecosystem to its pre-damaged state, and shall be paid to the City of Oberlin or other applicable governmental entity, to be used exclusively for the full and complete restoration of the natural community or ecosystem. Any natural person or group of natural persons shall have standing to bring an action on behalf of affected natural communities or ecosystems, regardless of the lack of a property relationship between those persons and the affected communities or ecosystems. (5) Corporations in violation of the prohibitions enacted by this section, or seeking to engage in activities prohibited by this section, shall not have the rights of "persons" afforded by the United States and Ohio Constitutions, nor shall those corporations be afforded rights under the 1st or 5th Amendments to the United States Constitution or corresponding sections of the Ohio Constitution, nor shall those corporations be afforded the protections of the commerce or contracts clauses within the United States Constitution or corresponding sections of the Ohio Constitution. (6) Corporations in violation of the prohibitions enacted by this section, or seeking to engage in activities prohibited by this section, shall not possess the authority or power to enforce State or Federal preemptive law against the people of the City of Oberlin, or to challenge or overturn municipal ordinances adopted by the City of Oberlin, when that enforcement or challenge interferes with the rights asserted by this section or interferes with the authority of the Municipality to protect the health, safety, and welfare of the people or environment of the City of Oberlin. (d) Amendment. Any attempts to use other units and levels of government to preempt, amend, alter, or overturn this section, or parts of this section, shall require the City Council to hold public meetings that explore the adoption of other measures that expand local control and the ability of the people of the City to protect their fundamental and inalienable right to self-government.

(e) Severability. The provisions of this Law are severable. If any court of competent jurisdiction decides that any section, clause, sentence, part, or provision of this section is illegal, invalid, or unconstitutional, such decision shall not affect, impair, or invalidate any of the remaining sections, clauses, sentences, parts, or provisions of the section. The People of Oberlin hereby declare that in the event of such a decision, and the determination that the court's ruling is legitimate, it would have enacted this Law even without the section, clause, sentence, part, or provision that the court decides is illegal, invalid, or unconstitutional. (Approved by voters 11-5-13.)

CITY OF OBERLIN ORDINANCE NO. 26-22 AC CMS AN ORDINANCE AMENDING SECTION 521.13(a) OF THE OBERLIN CODIFIED ORDINANCES TO DEFINE AN EXCEPTION TO THE PROHIBITION OF THE SITING OF EXTRACTION PRODUCTION AND DELIVERY INFRASTRUCTURE TO GO INTO IMMEDIATE EFFECT. WHEREAS, Ordinance No. 521.13 prohibits certain activities relating to fracking and the distribution of fracking byproducts, gas, and oil; and Whereas section 521.13 (a)(6) provides an exception for “residential and business retail end-users of gas or oil” from the application of certain provisions of Section 521.53 of the Oberlin Codified Ordinances, but does not define “residential and business retail end-users; and WHEREAS, Council desires to amend Section 521.13(a) of the Codified Ordinances of the City of Oberlin to provide a definition of “business retail end-users NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION I. That Section 521.13(a) be and is hereby amended to read as set forth in Exhibit A attached. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: To provide clarification of the application of the provisions of Section 521.13 of the Oblerin Codified Ordinances to business retail end-users of gas or oil and to ensure an adequate array of energy resources available for the future Oberlin industrial park and to facilitate economic development consistent with the City's investment objectives, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law.

PASSED: 1st Reading: ___________________ 2nd Reading: ___________________ 3rd Reading: ___________________ ATTEST: ___________________________________ _____________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Jon D. Clark, Law Director jclark@cityofoberlin.com Carl M. Felice, Assistant Law Director/Prosecutor MEMO To: Members of the Oberlin City Council Cc: Council Appointees From: Jon D. Clark, Law Director Date: March 12, 2026 RE: Ordinance No. 26-22 AC CMS – Amendment to Section 521.13 of the Oberlin Codified Ordinances To ensure an adequate array of energy resources available for the future Oberlin industrial park and to facilitate economic development consistent with the City's investment objectives, it is necessary to amend definitions in Section 521.13 of the Oberlin Codified Ordinances to clarify the scope of permitted infrastructure for business retail end-users. In November 2013, the Oberlin electorate initiated an ordinance titled “Establishing a Community Bill of Rights for the People and Natural Communities of the City of Oberlin; Protecting Those Rights by Prohibiting Gas or Oil Extraction Related Activities and Subordinating the Privileges Bestowed on Certain Corporations to the Rights and Governance of the People.” That ordinance has been referred to as the Community Bill of Rights (the “CBR”). The text of the CBR was prepared and propagated by the Community Environmental Legal Defense Fund (CELDF), a legal organization based in Pennsylvania. The operative provisions of the CBR are codified at Section 521.13 of the Oberlin Codified Ordinances. The CBR prohibits corporations from engaging in fracking and related activities, including the use and distribution of fracking byproducts and natural gas, and it expresses the Oberlin electorate’s assertion of their inherent rights of local self- government. A core objective of the CBR is to prohibit the corporate usurpation of the citizenry's rights of local self-government. The CBR implements this objective in the context of the extraction and distribution of oil and gas generated through fracking activities by corporations. Specifically, the CBR is

Memorandum to Council Ordinance No. 26-22 AC CMS March 12, 2026 Page. 2 Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com designed as a shield against corporate fracking and the use and distribution of related byproducts, including natural gas within the City. In 2023, the City expended approximately Two Million Four Hundred Thousand Dollars ($2,400,000.00) to acquire approximately 212 acres of land located south of U.S. Route 20 in Pittsfield Township, Lorain County, Ohio. The purpose of the acquisition was for the development of an Oberlin industrial park to facilitate commerce and to expand the tax base within the City of Oberlin. The resulting tax revenue will enable the City to maintain and expand infrastructure within the City and to continue to provide the many municipal services that benefit Oberlin residents. Since then, the City has hired consultants and explored numerous options for funding for the development of the proposed industrial park. A significant and necessary component of the development is to assure access to sufficient energy resources and infrastructure to support the development. To secure necessary financing and marketing support from the State of Ohio to facilitate the objectives of the City’s investment, it is necessary that there be made available an array of energy sources, including natural gas. At present, electricity alone cannot sustain the intended level of development. To qualify for SiteOhio Certification through JobsOhio, it is necessary that natural gas energy be available to the industrial park site. Without such certification, the City will have significantly reduced opportunities for funding and state-wide promotion by JobsOhio. The City has confirmed these requirements through its communications with JobsOhio Section 521.13(b)(3) of the Oberlin Codified Ordinances, provides that “it shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation to engage in the siting of extraction, production and delivery infrastructure within the City of Oberlin.” Section 521.13(a)(6) of the Oberlin Codified Ordinances, defines “extraction production and delivery infrastructure” to include “pipelines, processing facilities, waste storage structures, compressors, or storage and transportation facilities used to support a corporate extraction, production or distribution of gas or oil.” Excepted from the definition is “the construction, maintenance or repair of infrastructure used for delivery to residential or business retail end-users of gas or oil.” The CBR does not define the terms “residential or business retail end-users.” Although there does not appear to be any confusion as to what would constitute “residential end-users," the question now is what constitutes “business retail end-users” and whether the CBR operates to prohibit the installation of a gas supply pipeline, at the request of the City, to bring natural gas to the site of the proposed industrial park. The proposed amendment of Section 521.13(a)(6) is to define "business retail end-users" to mean “commercial customers, such as businesses and service establishments,

Memorandum to Council Ordinance No. 26-22 AC CMS March 12, 2026 Page. 3 Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com which purchase gas or oil for their operational needs. This would extend to industrial park tenants and manufacturing facilities located within the City. The language of the proposed amendment does not undermine the intent of the CBR, which is to prohibit the extraction of oil and gas within the City (i.e., fracking) and the siting of infrastructure within the City to transport fracking byproducts, oil, and gas through intrastate or interstate pipelines. Nothing in the language of the CBR suggests that it was intended to proscribe the consumption of gas energy by local end users. Dominion Energy Ohio (“Dominion”) has offered to install the necessary infrastructure to enable natural gas delivery to the industrial park site at no cost to the City. If the City itself were undertaking the project, the estimated cost to the taxpayers would be in excess of Four Million Dollars ($4,000,000.00). The City cannot authorize Dominion to proceed, and Dominion has indicated it will not install infrastructure to provide gas energy to the industrial park if there remains any legal uncertainty about the applicability of the CBR. To allow natural gas energy and related infrastructure to be extended to the industrial park site, it is necessary to amend the CBR to clearly delineate the scope of its prohibitions. Ordinance No. 26-22 AC CMS resolves the question by clarifying what constitutes “business retail end-users.” The amendment of the CBR does not necessarily diminish the long-term goals of the City’s Climate Action Plan. Although the ultimate goal is to be entirely free from reliance on fossil fuels, that goal will take time to achieve. However, at present, Oberlin’s industrial park cannot be energized solely by electricity based on current technological and economic feasibility. The City is making great strides through the implementation of a new zoning code (which will prohibit heavy industry and data centers within the Innovation District), the Climate Action Plan and Oberlin’s Comprehensive Plan, all of which prioritize clean energy and energy efficiency. However, at present, to develop and maintain what is one of the most significant investments the City has ever made, it is necessary to ensure that natural gas is one of several available energy options. Section 7 of the CBR requires that any attempts to “use other units or levels of government to preempt, amend, alter, or overturn this ordinance, or part of [the] ordinance," shall require the City Council to hold public meetings that explore the adoption of other matters that expand local control and the ability of the people of the City to protect the fundamental and inalienable right to self- government. The proposed amendment does not constitute an attempt to use other units or levels of government to preempt, amend, alter, or overturn the CBR, but rather represents a clarification by the City Council acting within its legislative authority. The City of Oberlin may assert and defend its rights of local self-government through the exercise of the City’s constitutional home rule rights under Article XVIII of the Ohio Constitution.

Memorandum to Council Ordinance No. 26-22 AC CMS March 12, 2026 Page. 4 Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com Municipal home rule, adopted by Ohio voters in 1912 through amendments to Article XVIII of the Ohio Constitution, grants municipalities, especially chartered municipalities such as Oberlin, substantial authority to enact local regulations to protect public health, safety, and general welfare. In theory, those rights will yield only when faced with “general laws” that conflict with local legislation. 1 Although the rights of municipalities to exercise home rule authority have been significantly eroded by the state judiciary over the last several decades, Oberlin has, and will continue to, robustly assert and defend its home rule authority whenever possible. The right of local self-government can only be preserved through judicial challenge to the election of local and state judges that demonstrate an understanding of municipal home rule, and a willingness to render decisions that support what the Ohio State Constitution clearly granted to municipalities throughout Ohio. It is recommended and requested that Ordinance No. 26-22 AC CMS be passed on 1st or 2nd reading to go into immediate effect. 1 The CBR's assertion of authority to subordinate corporate privilege and prohibit state-authorized corporate activities that regulate fracking exceeds the scope of home rule authority as interpreted by Ohio courts, including State ex rel. Morrison v Beck Energy Corp., 143 Ohio St. 3d., 271 (2015), which addressed similar multiple anti-fracking ordinances. Similar community bills of rights in other jurisdictions have faced legal challenges in various courts throughout the United States, as has Oberlin in litigation before the Sixth Circuit Court of Appeals over the construction of the NEXUS pipeline, which reaffirmed the supremacy of the Federal Natural Gas Act over local regulations.

April 6, 2026 5. D. From: Jon Clark, Law Director SUBJECT: Ordinance No. 26-23 AC CMS: An Ordinance Authorizing the City Manager to Enter into an Agreement and to Execute Such Additional Documents and Instruments Necessary to Purchase Property Located at 312 South Main Street for Use by the Oberlin Municipal Light and Power System to Go Into Immediate Effect (2nd) Attachments Ordinance No. 26-23 AC CMS Ordinance Exhibit A

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-23 AC CMS AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT AND TO EXECUTE SUCH ADDITIONAL DOCUMENTS AND INSTRUMENTS NECESSARY TO PURCHASE PROPERTY LOCATED AT 312 SOUTH MAIN STREET FOR USE BY THE OBERLIN MUNICIPAL LIGHT AND POWER SYSTEM TO GO INTO IMMEDIATE EFFECT. WHEREAS, the Oberlin Municipal Light and Power System (“OMLPS”) requires a location for the installation of a detention basin to control the discharge of surface water runoff from its location into the storm sewer; and WHEREAS, the Property located at 312 South Main Street abuts the OMLPS locations; and WHEREAS, the Owner of the property located at 312 South Main Street has offered to sell said property to the City for a total purchase price of Two Hundred Eighteen Thousand Dollars ($218,000.00) upon the terms and conditions set forth in the Residential Purchase Agreement and Addendum attached hereto as Exhibit A, NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio. SECTION 1. That the City Manager is authorized and directed to execute the agreement substantially in the form attached hereto as Exhibit A and to execute all such other instruments, and to take all such other actions as may be necessary or convenient to accomplish the sale of property located at 312 South Main Street to the City of Oberlin. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To secure the availability of a location for the installation of a detention basin for the OMLPS, and provided that at least five (5) members of Council are determined by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading –

Ordinance No. 26-23 AC CMS 2nd Reading- 3rd Reading - ATTEST: __________________________________ ___________________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

EXHIBIT A











ADDENDUM TO RESIDENTIAL PURCHASE AGREEMENT This Addendum to Residential Purchase Agreement is entered into on this _____ day of __________, 2026 (the "Effective Date") by and between UHANE CORP (“SELLER”), and The CITY OF OBERLIN ("BUYER"), and collectively referred to herein as "the Parties". WITNESSETH: WHEREAS, SELLER and BUYER have entered into a certain Residential Purchase Agreement (“Agreement”) of even date, whereunder SELLER is to sell, and BUYER is to purchase, that certain real property located at 312 South Main Street, Oberlin; and WHEREAS, SELLER and BUYER desire to amend the Agreement to specify certain conditions and provisions relating to the delivery of Possession of the subject property set forth in lines 38 through 42 of said Agreement. NOW THEREFORE, in consideration of the foregoing, the parties hereto hereby enter into this Addendum of Purchase and Sale Agreement as follows: 1. Said Agreement is hereby revised and amended to read as follows: 11. Possession and Escrow: SELLER shall deliver possession of the property to BUYER within 365 days after title has been transferred to BUYER (the "Possession Period"). Subject to BUYER's rights, SELLER may occupy the property during the Possession Period. During such occupancy, SELLER shall not be required to pay rent to BUYER but shall be responsible for all costs of occupancy, including but not limited to utilities and real estate taxes that accrue until the date possession of the premises is delivered to BUYER. SELLER shall be responsible for maintenance of the exterior of the premises, including landscaping, snow removal, lawn care, and all such other requirements applicable under the City of Oberlin property maintenance code. SELLER shall maintain insurance on the property during the Possession Period and shall name BUYER as an additional insured. In the event SELLER shall fail to comply with any of the foregoing requirements, and any such condition shall not be remedied within 14 days of written notice thereof by BUYER, BUYER shall be entitled to immediate possession of the premises. The escrow agent shall determine the dollar amount of real estate taxes and special assessments that shall accrue from the date of transfer until the date that is 365 days from the date of transfer and shall withhold said amount from the SELLER’s proceeds. The escrow agent shall retain said amount

2 until possession of the premises has been delivered to BUYER and shall thereupon pay to BUYER the amount of taxes and assessments that have accrued through the date of possession. 2. The Parties do hereby ratify and confirm said Purchase and Sale Agreement in all other respects. Executed on the dates written below: CITY OF OBERLIN: UHANE CORP: By: ___________________________ By: _________________________ Greg Holcomb Its: City Manager Its: _________________________ Approved as to Form: ______________________________ Jon D. Clark, Law Director

April 6, 2026 6. A. Through: Jon Clark, Law Director From: Jon Clark, Law Director SUBJECT: Ordinance No. 26-24 AC CMS: An Ordinance Adopting a Policy for the Production or Inspection of Video Records of the Oberlin Police Department and the Oberlin Prosecutor's Office Requested Under Ohio Public Records Laws to Go Into Immediate Effect. Attachments Ordinance No. 26-24 AC CMS Ordinance Exhibit A Ordinance Exhibit B Memorandum to Council

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-24 AC CMS AN ORDINANCE ADOPTING A POLICY FOR THE PRODUCTION OR INSPECTION OF VIDEO RECORDS OF THE OBERLIN POLICE DEPARTMENT AND THE OBERLIN PROSECUTOR'S OFFICE REQUESTED UNDER OHIO PUBLIC RECORDS LAWS AND AMENDING ORDINANCE NO. 19-83 AC CMS TO GO INTO IMMEDIATE EFFECT. WHEREAS, Section 149.43(B)(1) of the Ohio Revised Code provides that a state or local law enforcement agency or a prosecuting attorney's office may charge a requester the actual cost associated with preparing a video record for inspection or production, not to exceed seventy-five dollars per hour of video produced, nor seven hundred fifty dollars total; and WHEREAS, As used in section 149.43(B)(1) of the Ohio Revised Code, “actual cost,” with respect to video records only, means all costs incurred by the state or local law enforcement agency or a prosecuting attorney's office in reviewing, blurring or otherwise obscuring, redacting, uploading, or producing the video records, including but not limited to the storage medium on which the record is produced, staff time, and any other relevant overhead necessary to comply with the request; and WHEREAS Section 149.43(B)(11) of the Ohio Revised Code contains a provision requiring the waiver of the fees authorized under Section 149.43 for certain requests, including requests by a victim of the events that are the subject of the video; and WHEREAS, the Ohio Attorney General has issued a model Public Records policy of Production or Inspection and Video Records; and WHEREAS, Council for the City of Oberlin desires to implement the statutory authority for the assessment of a fee for the actual cost of the retrieval, download, review, redaction, time to seek legal advice, and production of a law enforcement video record in response to a public records request subject to statutory exemptions. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION 1. That the Policy for the Production or Inspection of Video Recordings attached hereto as Exhibit A is hereby adopted. SECTION 2: That Section 3,5 of Exhibit A to Ordinance No. 19-83 AC CMS by and is hereby amended as set forth on Exhibit B attached hereto.

Page 2 Ordinance No. 26-24 AC CMS 2 SECTION 3. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code SECTION 4. To enable the recovery the actual cost of the production of law enforcement videos pursuant to a public records request and there by provide of the fiscally efficient operation of the Oberlin Police Department, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: ___________________ 2nd Reading: ___________________ 3rd Reading: ___________________ ATTEST: ___________________________________ _____________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

POLICY ON THE PRODUCTION OR INSPECTION OF VIDEO RECORDS PURPOSE The purpose of this policy is to establish rules and guidelines for the City of Oberlin Police Department and the Oberlin Prosecutor’s Office when preparing video records for production or inspection. PRODUCTION OR INSPECTION COSTS The Oberlin Police Department and the Prosecutor’s Office may charge for the “actual cost” of preparing a video record for production or inspection. Actual cost includes the cost to review, blur or otherwise obscure, redact, upload, or produce a video record. Actual cost may also include the cost of the storage medium the office uses to produce a video record, staff time, and any other relevant overhead necessary to comply with the request. PREPAYMENT The Oberlin Police Department and the Prosecutor’s Office may require a requester to prepay the actual cost of preparing a video record for production or inspection. If prepayment is required, the office will provide an estimate of the actual cost within five (5) business days of receiving the request. The office is not required to start preparing a video record for production or inspection until the requester pays the estimated actual cost in full. The office’s obligation to produce a video record or make it available for inspection starts when the requester pays the estimated actual cost in full. The office will notify the requester if the final actual cost exceeds the estimated actual cost. The requester may be required to pay the difference between the actual cost and the estimated cost if (1) the requester is notified in advance that the actual cost is more than the estimated actual cost; and (2) the actual cost is less than twenty per cent more than the estimated actual cost. The requester will not be required to pay the difference between the actual cost and the estimated cost if the difference is more than twenty percent (20%). WAIVER OF COSTS Oberlin Police Department and the Prosecutor’s Office will waive or reduce payment of the actual cost if either of the following apply: (1) The video or a portion of the video shows, communicates, or discloses any of the following: a. The death of a person, or a deceased person’s body, if the death was caused by a correctional employee, youth services employee, or peace officer; b. Grievous bodily harm to a person if caused by a correctional employee, youth services employee, or peace officer; or c. An act of severe violence against a person that results in serious physical harm to the person if caused by a correctional employee, youth services employee, or peace officer.

(2) If, in the judgment of the Oberlin Police Department, the video or a portion of the video shows, communicates, or discloses information that is of great interest or importance to the general public. RESPONSE TIME Copies of video records must be produced within a reasonable period of time. Video records must be made available for inspection promptly. “Prompt” and “reasonable” take into account the time it takes the office to retrieve, download, review, redact, seek legal advice regarding, and produce the video record, as well as other facts and circumstances of the records requested. If the office requires the requester to pay in advance the actual cost of preparing a video record for production or inspection the office’s obligation to produce a video record within a reasonable period of time, or make it available for inspection promptly, does not start until the requester pays the estimated actual cost in full. Video records will only be available for inspection during regular business hours. MANAGING VIDEO RECORDS Oberlin Police Department’s and the Prosecutor’s Office video records are subject to records retention schedules. The current schedules are available at 85 South Main Street, Oberlin, Ohio, a location readily available to the public as required by Ohio Revised Code § 149.43(B)(2) and on the City of Oberlin Website.

Exhibit B CITY OF OBERLIN, OHIO PUBLIC RECORDS POLICY Introduction: It is the policy of the City of Oberlin, Ohio, that openness leads to a better-informed citizenry, which leads to better government and better public policy. It is the policy of the City of Oberlin, Ohio, to strictly adhere to the state’s Public Records Act. Section 1. Public Records The City of Oberlin, in accordance with the Ohio Revised Code, defines records as including the following: Any document – paper, electronic, including but not limited to, e-mail, text messages or other electronic communications – that is created or received by, or comes under the jurisdiction of a public office that documents the organization’s functions, policies, decisions, procedures, operations, or other activities of the office. All records are public unless they are specifically exempt from disclosure under the Ohio Revised Code. Section 1.1 It is the policy of the City of Oberlin that, as required by Ohio law, records along with current retention schedules will be organized and maintained so that they are readily available for inspection and copying. Section 2. Record/Inspection requests Each request for public records or for inspection should be evaluated for a response using the following guidelines: Section 2.1 Although no specific language is required to make a request, the requester must identify the records requested with sufficient clarity to allow the records custodian to identify, retrieve, and review the records. If it is not clear what records are being sought, the records custodian must contact the requester for clarification, and should assist the requestor in revising the request by informing the requester of the manner in which the City office involved keeps its records. • The records custodian is the office, official or employee lawfully responsible for the direct custody and care of a public record. The records custodian is not necessarily the original preparer or receiver of the record.

2 Section 2.2 The requester does not have to put a records request in writing, and does not have to provide his or her identity or the intended use of the requested public record. It is the City’s general policy that this information is not to be requested. Section 2.3 Public records are to be available for inspection at all reasonable times during the regular business hours of the office of the records custodian. Public records must be made available for inspection promptly. Copies of public records must be made available within a reasonable period of time. The terms "prompt" and "reasonable" shall take in to account the volume of records requested, the proximity of the location where the records are stored, the necessity for any legal review of the records requested, and/or redaction of the records requested. Section 2.4 All requests for public records must either be satisfied (see above) or be acknowledged in writing or electronically as soon as is practicable. An oral response shall satisfy the requirement of a receipt when the requestor does not provide an email or postal address. If a request is deemed significantly beyond “routine,” such as seeking a voluminous number of copies or requiring extensive research, the acknowledgment should include the following: • An estimated number of business days it will take to satisfy the request. • An estimated cost if copies are requested. Section 2.5 Any denial of public records requested must include an explanation, including legal authority where applicable. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority. Section 2.6 Persons requesting copies of public records are not permitted to make their own copies of the requested records by any means or remove them from the City’s facilities. Section 2.7 The City requires that an employee be present during an inspection of a public record to assure the preservation and integrity of the record.

3 Section 3. Costs for Public Records Those seeking public records will be charged only the actual cost of making copies. Section 3.1 The charge for paper copies shall be five ($.05) per page. The charge may be waived when less than one dollar ($1.00) Section 3.2 The charge for computer files downloaded to a compact disc is $1.00 per disc. Section 3.3 The charge for oversized copies (such as maps, drawings, etc.) is $2.00 per page. Section 3.4 There is no charge for documents that are transmitted electronically (i.e., e-mailed; facsimile). Section 3.5 For video tapes, cassette tapes or any other type of media, the fee shall be $5.00, or the actual reproduction cost, if a commercial service is utilized. The Oberlin Police Department and the Prosecutor’s Office may charge up to seventy-five dollars ($ 75.00) per hour, not to exceed seven hundred fifty dollars ($750.00) per request, for the actual cost of preparing a video record for production or inspection in accordance with the City of Oberlin’s Policy on the Production or Inspection of Video Records. Section 3.6 Requesters may ask that documents be mailed to them. They will be charged the actual cost of the postage and mailing supplies, or other actual cost of delivery. Section 3.7 The City may require payment prior to providing copies of the requested records.

4 Section 3.8 Established fees/costs shall be clearly posted and available to the public. Section 4. Handling Electronic Records Documents in electronic format are records as defined by the Ohio Revised Code when their content relates to the business of the office. Section 4.1 Records in the form of e-mail, text messaging, and instant messaging, including those sent and received via a hand-held communications device are to be treated in the same fashion as records in other formats, such as paper or audiotape. Section 4.2 Public record content transmitted to or from private accounts or personal devices is subject to disclosure. All employees or representatives of the City are required to retain their email records and other electronic records in accordance with applicable records retention schedules. Section 4.3 Storage devices and systems for storing electronic records throughout the records retention lifecycle must meet the following requirements. • Permit easy retrieval in a timely fashion. • Retain records in an accessible format until their authorized disposition date Section 5. Records Disposition/Transfer Records may be destroyed, but only if they are destroyed in compliance with a properly approved records retention schedule. It is important to document the disposition of records after they have satisfied their approved retention periods. Once a Certificate of Records Disposal (RC- 3) has been approved by the City Records Commission the request for disposition must be filed with the State Archives at the Ohio History Connection at least fifteen business days prior to the destruction in order to allow the State Archives to select records of enduring historical value. Regardless of whether or not it is necessary to submit an RC-3 to the State Archives, it is important that the City internally track records disposals in accordance with guidelines established by the Records Commission.

5 Section 5.1 Records retention schedules are also available on the City of Oberlin’s website at www.cityofoberlin.com and the Oberlin Clerk of Council’s office located at 85 South Main Street in Oberlin, Ohio 44074. Section 5.2 All records are the property of the municipality and must be delivered by outgoing City officials and employees to their successor in office. Improper removal, destruction, damage or other disposition of a record is in violation of R.C. 149.351(A). Section 5.3 All records pertaining to ongoing or pending audits, lawsuits (or even reasonably anticipated lawsuits), or public disclosure proceedings are said to be on destruction hold and must not be altered or destroyed until the hold has been lifted and the records have met their retention period. Section 5.4 All records are transferred in compliance with rules established by the City of Oberlin Records Commission. Section 6. Failure to respond to a public records request Ohio law allows “any person who is aggrieved by” the unauthorized “removal, destruction, mutilation, transfer, or other damage or disposition of a record, or by the threat of such action, to file either or both of the following types of lawsuits in the appropriate common pleas court: • A civil action for an injunction to force the public office to comply with R.C. 149.351(A), as well as any reasonable attorney fees associated with the suit. • A civil action to recover a forfeiture of $1,000 for each violation of R.C. 149.351 (A), not to exceed a cumulative total of $10,000 (regardless of the number of violations), as well as reasonable attorney fees associated with the suit, not to exceed the forfeiture amount recovered. Section 7. Training and Education The City will continue to update and address all education, training, disclosure, and policy requirements mandated by the Ohio Revised Code. Section 8. Posting of this Policy

6 Each City records custodian shall retain a copy of this City Records Policy along with the applicable Schedules of Records Retention and Disposition. These documents shall be located at every City facility in which the public may access the City’s records; and the City shall prominently display by posters a description of the City’s public records policy at various buildings where the public may access the City’s public records.

Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com Jon D. Clark, Law Director jclark@cityofoberlin.com Carl M. Felice, Assistant Law Director/Prosecutor MEMO To: Members of the Oberlin City Council Cc: Council Appointees From: Jon D. Clark, Law Director Date: April 1, 2026 RE: Ordinance No. 26-24 AC CMS Background: The number of public records requests for body-camera and other video recordings from the Oberlin Police Department has increased significantly over the past several years. Often, these requests are made by people who are simply curious about various criminal offenses or other events that are reported in the media. As a result, there has been an increase in administrative time spent reviewing and redacting certain information from the videos that, for legal reasons, may not be released publicly. The current public records policy for the City of Oberlin onbly authorizes a $5.00 fee for providing video records. Discussion: On January 2, 2025, House Bill 315 was signed into law by Ohio Governor Mike DeWine. The bill allows a state or local law enforcement agency to charge the actual cost of preparing a video for inspection or production. The preparation includes, but is not limited to, the retrieval, download, review, redaction, time to seek legal advice, and production of the video record. Actual cost includes the cost to review, blur or otherwise obscure, redact, upload, or produce a video record. Actual cost may also include the cost of the storage medium the office uses to produce a video record, staff time, and any other relevant overhead necessary to comply with the request.

Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com Ordinance number 26–24 establishes a Public Records Policy applicable to requests for the inspection or production of video recordings in the possession of the City Police Department or the Prosecutor’s Office. This policy incorporates the model policy provided by the Ohio Attorney General’s office and amends the existing public records policy to incorporate those provisions as they relate to costs. If implemented, the policy will enable the Police Department to alleviate some of the administrative cost burden imposed by the volume of public records requests for video recordings. Consultation: The proposed policy has been discussed with the City Police Chief, Ryan Warfiled Lieutenat. Michael McCloskey and the Police Department Records Coordinator, Sara Podrosky. Recommendation: It is recommended that Council authorize the establishment of a public records policy applicable to requests for videos from the Police Department and the office of the prosecutor, to take immediate effect, enabling the City to recover some of the administrative costs associated with providing those public records.

April 6, 2026 6. B. Through: Greg Holcomb, City Manager From: Carrie Porter, Planning and Development Director SUBJECT: Ordinance No. 26-25 AC CMS: An Ordinance Authorizing The City Manager To Enter Into A Compensation Agreement With The Oberlin City School District Board of Education To Go Into Immediate Effect. Attachments Ordinance No. 26-25 AC CMS Ordinance Exhibit A - Agreement Memorandum to City Council

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-25 AC CMS AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A COMPENSATION AGREEMENT WITH THE OBERLIN CITY SCHOOL DISTRICT BOARD OF EDUCATION TO GO INTO IMMEDIATE EFFECT. WHEREAS, the City of Oberlin has encouraged the development of real property located in the areas designated as a Community Reinvestment Area (“CRA”); and WHEREAS, the Council of the City of Oberlin, Ohio, by Ordinance No. 03-51 adopted August, 8 2003, and by Ordinance No. 25-61, adopted January 5, 2026, designated two areas as “Community Reinvestment Areas” pursuant to Chapter 3735 of the Ohio Revised Code; and WHEREAS, effective October 28, 2003, and most recently reconfirmed effective 2026, the Director of Development of the State of Ohio determined that the areas so designated above contain the characteristics set forth in Section 3735.66 of the Ohio Revised Code and confirmed the areas as a Community Reinvestment Areas in compliance with Chapter 3735; and WHEREAS, the School District and the City, pursuant to Ohio Revised Code Sections 5709.82 and 3735.671, desire to enter into an Agreement concerning the compensation payable with respect to any CRA Agreements so entered into in consideration for the School District’s approval of the percentage and term of the tax abatement under the CRA Agreement; and NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OBERLIN, LORAIN COUNTY, OHIO: SECTION 1: That this Council hereby approves the School Compensation Agreement substantially in the form as set forth in Exhibit A, which is attached hereto and incorporated herein by reference, and authorizes and directs the City Manager to execute said Agreement on behalf of the City. SECTION 2: That this Council hereby authorizes the City Manager, the Finance Director, and other appropriate officer(s) of the City to take such actions as are necessary or appropriate to implement the transactions contemplated by this Ordinance. SECTION 3: That it is hereby found and determined that all formal actions of this Council concerning and relating to the passage of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and any decision-making bodies of the City which resulted in such formal actions were in meetings open to the public, in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 4: To approve a CRA School Compensation Agreement with the Oberlin City School District Board of Education to help facilitate the granting of tax incentives for development projects in the City of Oberlin and provided that at least five (5) members of Council determine by

motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: ____________________ 2nd Reading: ____________________ 3rd Reading: ____________________ ATTEST: ___________________________________ ____________________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

CRA SCHOOL COMPENSATION AGREEMENT THIS CRA SCHOOL COMPENSATION AGREEMENT (“Agreement”) is made and entered into as of this _____day of April ______2026 by and between: Oberlin City School District with its offices located at 153 N. Main Street, Oberlin, Ohio 44074 (“School District”), and City of Oberlin, a Municipal Corporation, with its main offices located at 69-85 S. Main Street, Oberlin, Ohio 44074 (“City”), WITNESSETH WHEREAS, the City of Oberlin has encouraged the development of real property located in the areas designated as a Community Reinvestment Area (“CRA”); and WHEREAS, the Council of the City of Oberlin, Ohio by Ordinance No. 03-51 adopted August, 8 2003, and by Ordinance No. 25-61, adopted January 5, 2026, designated two areas as “Community Reinvestment Areas” pursuant to Chapter 3735 of the Ohio Revised Code; and WHEREAS, effective October 28, 2003, and most recently reconfirmed effective 2026, the Director of Development of the State of Ohio determined that the areas so designated above contain the characteristics set forth in Section 3735.66 of the Ohio Revised Code and confirmed the areas as a Community Reinvestment Areas in compliance with Chapter 3735; and WHEREAS, the School District and the City, pursuant to Ohio Revised Code Sections 5709.82, 3735.67 and 3735.671, desire to enter into this Agreement concerning the compensation payable with respect to any Agreements between the City and an owner/lessee of real property (“Property Owner/Lessee”) within the Community Investment Areas (“CRA Agreements”) so entered into in consideration for the School District’s approval of the percentage and term of the tax abatement under such CRA Agreement. NOW, THEREFORE, in consideration of the mutual covenants in this Agreement and the benefit to be derived by the Parties from the execution of this Agreement, the Parties agree as follows: 1. Direct Compensation Payment. The Parties hereto agree that a payment shall be made by the City directly to the School District (“Direct Compensation Payment”) as and in consideration for the School District’s approval of the percentage and term of a tax abatement provided for under any CRA Agreement for each year the abatement is in effect (“Exemption Year”). Each Exemption Year shall consist of the calendar year in which a portion of the increase in the assessed valuation of a property with the Community Reinvestment Areas is exempted from taxation (the “Tax Exemption”) pursuant to the terms of a CRA Agreement. The Direct Compensation Payment shall be in place of and in full satisfaction of any and all other revenue sharing provisions under Ohio Revised Code Sections 5709.82 and 3735.671.

2. Calculation of Direct Compensation Payment. The Direct Compensation Payment shall be calculated as follows and in accordance with the Schedules attached hereto: For All Tax Abatements: Commencing with the first Exemption Year and during each Exemption Year thereafter for which the Property Owner/Lessee receives a Tax Exemption the City shall accrue a liability equal to one hundred present (100%) of the total real estate taxes payable to the School District for each calendar year using the Effective Millage (as defined below) applicable to the respective parcels. For purposes of clarity, it is understood and agreed that, with respect to the Direct Compensation Payment: (i) the “Effective Millage” refers to the total millage applicable to property withing the Community Reinvestment Areas receiving a Tax Exemption but limited solely to the portion of such millage associated with the School District, and (ii) specifically excludes any millage still paid to the School District irrespective of the CRA abatement. See Schedule I attached hereto and incorporated herein. In no event shall the School District receive less than one hundred percent (100%) of what they would have received in real estate taxes had there been no Tax Exemption. 3. Invoicing and Timing of the Direct Compensation Payment to the School District. The City shall deliver the Direct Compensation Payment as calculated in Section 2 above and verified by the City, to the School District on an annual calendar year basis. Direct Compensation Payments provided under this Section shall be tendered by the City on or before May 31st of each year following the first Exemption Year, directly to the School District once receipt of any tax incentives under a CRA Agreement have commenced. The obligation to make the Direct Compensation Payments to the School District is made for the benefit of the School District. 4. Consent of the School District. In consideration of the covenants and agreements of the City, including the Direct Compensation Payments to be provided to the School District under this Agreement, the School District hereby consents to the passage of all Ordinances authorizing the City to enter into CRA Agreements and the exemptions provided for therein with a Property Owner/Lessee. The School District agrees to waive the Statutory Notice that is required under the Ohio Revised Code, including but not limited to Sections 3735.671 and 5709.83, so long as the City provides the School District with at least a thirty (30) day notice prior to the time the City Council intends to take action to formally approve a CRA Agreement. The School District reserves the right to provide any comment in regard to any proposed CRA Agreement but otherwise hereby consents to the City entering into the CRA Agreement and the Tax Exemptions granted thereunder provided it is not in conflict with this Agreement. In the event the CRA Agreement obligates the Property Owner/Lessee to be primarily responsible for any payments to the School District, the City agrees that it shall require the Property Owner/Lessee to agree to the terms contained herein. The City shall not grant any Tax Exemption to a Property Owner/Lessee and enter into a CRA Agreement with Property

Owner/Lessee until such time as the Property Owner/Lessee agrees to the provisions of this Agreement. 5. No Other Compensation. The School District acknowledges and agrees that this Agreement provides for the only compensation to be received by the School District from the Property Owner/Lessee and/or the City in connection with the CRA Agreement. 6. Termination. The parties hereto have the right to terminate this Agreement at any time upon 30 days’ written notice; provided, however, that the application of this Agreement shall continue notwithstanding such termination with respect to any CRA Agreements in place at the time of such termination. Unless otherwise terminated earlier, the application of this Agreement for each CRA Agreement for which the School District has provided consent subject to the terms and conditions hereof shall automatically terminate at such time as each individual abatement project and its related CRA Agreement terminates. 7. Third Party Beneficiary. Any CRA Agreements entered into as provided herein shall identify the School District as a third-party beneficiary and may be enforced by the School District as if it were a party thereto. Any CRA Agreement entered into as provided herein, shall provide for the repayment of the amount of taxes that would have been payable to the School District had there been no Tax Exemption if for any reason any Property Owner/Lessee materially fails to fulfill its obligations under such CRA Agreement. The City shall not grant any Tax Exemption to a Property Owner/Lessee and enter into a CRA Agreement with such Property Owner/Lessee until such time as such Property Owner/Lessee agrees to be bound to these provisions in the CRA Agreement. 8. Amendments. This Agreement may be amended or modified by the Parties hereto, only in writing, signed by all Parties to the Agreement. 9. Waiver. No waiver by the School District of the performance of any of the terms or provisions hereof shall constitute, or be construed as, a waiver of performance of the same or any other term or provision hereof. 10. Notices. All payments, notices, statements, acknowledgements, consents, approvals, certificates, and/or requests desired under this Agreement shall be made in writing and shall be either personally delivered or mailed via Certified, Registered Mail or Overnight Mail, return receipt requested, and addressed as follows: If to the School District: Oberlin City School District Attention: Treasurer Attention: Superintendent 153 N. Main Street Oberlin, Ohio, 44074

If to the City of Oberlin: Attention: Director of Planning Attention: City Manager City of Oberlin Planning Department City of Oberlin 36 S. Prospect Street 69 S. Main Street Oberlin, Ohio 44074 Oberlin, Ohio 44074 440-775-7250 440-775-7206 Any party may change its contact or address by giving written notice of such change to the other Parties. 11. Binding Nature. This Agreement shall inure to the benefit of and shall be binding upon the Parties hereto and their respective successors and assigns. The Parties hereto represent and warrant that they have full authority to execute this Agreement on behalf of the party for which they execute. 12. Transfer and Assignment. This Agreement is not transferable or assignable without the express written assignment of the Parties hereto. The Parties acknowledge that it would be unreasonable to withhold such consent in the event of a proposed transfer or assignment to any parent, subsidiary, or affiliate of the Property Owner or the Lessee, so long as with respect to all or any part of such proposed transfers or assignments, the proposed transferee or assignee adequately and sufficiently demonstrates to the City and the School District’s reasonable satisfaction, its financial ability, business experience and intention to continue to meet the obligations set forth in this Agreement. 13. Governing Law. This Agreement shall be governed by the laws of the State of Ohio as to all matters including, but not limited to, its validity, construction, effect and performance. 14. Severability of Provisions. The invalidity of any provision of this Agreement shall not affect the other provisions of this Agreement, and this Agreement shall be construed in all respects as if any invalid provision were omitted. 15. Extent of Covenants; Binding Effect; No Personal Liability. All covenants, stipulations, obligations and agreements of the Parties contained in this Agreement shall be effective to the extent authorized and permitted by applicable law. Each provision of the Agreement is binding upon the officer(s) or other person(s) and any political body or bodies as may from time to time have the authority under the law to take the actions as may be necessary to perform all or any part of the duty required by a given provision of this Agreement. Each duty of the City and its bodies, officers and employees, undertaken pursuant to this Agreement, is established as a duty with the City and of each such officer, employee or body having authority to perform such duty. No such covenant, stipulation, obligation or agreement shall be deemed a covenant, stipulation, obligation or agreement of any present or future member, officer, agent, or employee of any of the Parties in their individual capacity.

16. Entire Agreement. This Agreement, together with the CRA Agreement, sets forth the entire agreement and understanding between the Parties as to the subject matter contained herein and merges and supersedes all prior discussions, agreements and undertakings of every kind of nature between the Parties with respect to the subject matter of this Agreement. 17. Counterparts. This Agreement may be executed in any number of multiple counterparts, all of which together shall be considered a single instrument. IN WITNESS WHEREOF, the Parties have caused this instrument to be executed and effective as of the date signed by the City Manager of the City of Oberlin. OBERLIN CITY SCHOOL DISTRICT By: Superintendent Date (Print/Type Name) (Title) By: Treasurer Date (Print/Type Name) (Title) CITY OF OBERLIN By: Gregory Holcomb, City Manager Date Approved as to form: By: Jonn D. Clark, Law Director Date

CITY FISCAL OFFICER’S CERTIFICATE The undersigned, Director of Finance for the City of Oberlin, hereby certifies that the monies, if any, required to meet the obligations of the City during the year 2026 under the foregoing Agreement have been lawfully appropriated by the City Council of such City for such purposes and are in the Treasury of the City or in the process of collection to the credit of an appropriate fund, free from any previous encumbrances. Dated: _____________________, 2026 Marin Fowler, Director of Finance City of Oberlin, Ohio

P a g e 1 | Date: April 1, 2026 From: Carrie R. Porter Director of Planning and Development To: President and Members of Oberlin City Council Through: Greg Holcomb City Manager Subject: Oberlin City School District Community Reinvestment Area School Compensation Agreement Purpose/Recommendation: Department of Planning and Development staff recommend that the City Council approve Ordinance No. 26-25 AC CMS, to authorize the City Manager to execute a Community Reinvestment Area School Compensation Agreement with the Oberlin City School District Board of Education. Background Information/Discussion: The City of Oberlin encourages the development of real property by offering tax abatement incentives in areas officially designated as Community Reinvestment Areas (“CRA”). Council has authorized two CRAs: the Downtown CRA, established in 2003, and the Oberlin Place CRA, located on West College Street, established in February of this year. Downtown CRA The City of Oberlin established a Downtown Community Reinvestment Area (CRA) on August 8, 2003, by Ordinance No. 03-51. The CRA has no expiration date, although the City Council reserved the right to re-evaluate it annually. The CRA was certified by the State of Ohio on October 28, 2003. Terms of abatement for commercial and industrial projects are negotiated on a case-by-case basis. Residential projects are eligible for 50% for 10 years for new construction

P a g e 2 | or remodeling of dwellings containing not more than 2 housing units, provided that the cost of construction or remodeling is at least $ 2,500. 50% for 10 years for new construction or remodeling of dwellings containing more than 2 housing units and fewer than 6 units, provided that the cost of construction or remodeling is at least $5,000. The City has no property tax exemptions (agreements) currently in place under this CRA. Following is a map of the Downtown CRA area: Oberlin Place CRA In February, Council passed Ordinance No. 25-61, which established the Oberlin Place CRA. The Oberlin Place CRA encompasses the property at 450 West College Street (Lorain County PPN: 0900084101103) (See the map below of the property). It was officially certified by the State of Ohio on March 16, 2026.

P a g e 3 | This CRA will facilitate future negotiations of a tax incentive agreement for the Oberlin Place senior housing project and support the developer’s ability to finance an affordable housing project. School Compensation Agreement The Ohio Revised Code authorizes municipalities to enter into compensation agreements with local school districts to offset the amount of taxes the district would otherwise receive absent an abatement. It is proposed that the City and the Oberlin City School District Board of Education enter into a compensation agreement that will ensure payments equal to 100% of the taxes that would otherwise be paid to the District. The proposed agreement has been approved by Resolution of the Oberlin City School District Board of Education. It is now necessary that the Council approve the agreement by ordinance.

P a g e 4 | Consultation: The compensation agreement has been drafted in coordination with the City Manager, Law Director, the Oberlin City School District, the Board of Education, the Superintendent, and the Treasurer. Conclusion: To facilitate future negotiations of CRA tax incentive agreements, it is recommended that Council authorize the School Compensation Agreement by ordinance.

April 6, 2026 6. C. From: Marin Fowler, Finance Director SUBJECT: Resolution No. R26-06 AC CMS: A Resolution Prescribing the Annual Compensation to be Received by the Clerk of the Oberlin Municipal Court as Required by Section 1901.31(C)(1) of the Ohio Revised Code to Go into Immediate Effect Attachments Resolution No. R26-06 CMS Memo

CITY OF OBERLIN, OHIO RESOLUTION No. R26-06 CMS A RESOLUTION PRESCRIBING THE ANNUAL COMPENSATION TO BE RECEIVED BY THE CLERK OF THE OBERLIN MUNICIPAL COURT AS REQUIRED BY SECTION 1901.31(C)(1) OF THE OHIO REVISED CODE TO GO INTO IMMEDIATE EFFECT WHEREAS, Section 1901.31(C)(1) of the Ohio Revised Code requires that the Oberlin City Council prescribe the annual compensation to be received by the Clerk of the Oberlin Municipal Court if the expenditures of the Court exceed its revenues; and WHEREAS, the Oberlin Finance Director has certified the revenues and expenditures of the Court; and WHEREAS, said expenditures of the Court exceeded its revenues in 2025. THEREFORE, BE IT RESOLVED by the Council of the City of Oberlin, Ohio: SECTION 1: That pursuant to the requirements of Section 1901.31(C)(1) of the Ohio Revised Code, the annual compensation to be received by the Clerk of the Oberlin Municipal Court for the 2026 calendar year is hereby set at $ 87,195.97 plus all other benefits and entitlements applicable to the office. SECTION 2: It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Resolution were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: To ensure that the annual appropriation ordinance of the City of Oberlin, Ohio, is timely amended in order to provide for the usual daily operation of the municipality and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: __________________ 2nd Reading: _________________ 3rd Reading: _________________ ATTEST:

Page 2_ Resolution No. R26-06 CMS _________________________________ ______________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

To: Honorable President and Members of Council CC: Honorable Judge Emeka and Council Appointees From: Marin Fowler, City Finance Director Subject: Annual Compensation for Clerk of Courts Date: April 6, 2026 In accordance with O.R.C. section 1901.31(C), the Finance Director is to certify the revenues and expenditures of the municipal court for 2025. The revenues and expenditures in City’s general fund from the Municipal Court as of December 31, 2025 are as follows: Revenues $ 601,215.56 Expenditures $ 768,857.94 Since the expenses are in excess of revenues, City Council will prescribe the annual compensation of the Municipal Court Clerk. If the revenues were in excess of expenditures, the Judge would prescribe the annual compensation of the Municipal Court Clerk. The 2025 net loss reflects an increase in expense despite an increase in revenue. You can read the Court’s annual report on the Court’s website at https://oberlinmunicipalcourt.org/annual-reports/ For purposes of this certification, revenue represents the payments made from the Court to the City’s General fund from the respective 2025 monthly Court remittances. The expenses include actual calendar year expenses, allocated general liability insurance costs and year-end encumbrances, less healthcare insurance reimbursements from the county. If you have any questions, please call.