City Council Regular Meeting Agenda – 2026-04-20

OBERLIN CITY COUNCIL MEETING AGENDA: April 20, 2026 Meeting Place: Council Chambers, 85 S. Main Street Dates: 1st & 3rd Mondays Meetings can be viewed online at @:Watch Live WALTZER NEW MCFARLIN JOHNSON MILLER LÓPEZ PETERSON Eboni Johnson: President of Council Michael McFarlin: Vice-President of Council Belinda Anderson: Clerk of Council Greg Holcomb: City Manager Jon Clark: Law Director Marin Fowler: Finance Director REGULAR CITY COUNCIL MEETING – 7:00 P.M. – COUNCIL CHAMBERS 1. COUNCIL BUSINESS a. Call Regular City Council Meeting to Order and Roll Call – 7:00 p.m. b. Approval of Minutes – March 16, 2026, Regular City Council Meeting; March 30, 2026, Special City Council Meeting; March 31, 2026, City Council Work Session; and April 6, 2026, Regular City Council Meeting. c. Proclamation - National Library Workers Day d. Proclamation - Arbor Day 2026 e. Presentation & Discussion of the Stormwater Strategic Plan - Public Works staff and K.E. McCartney f. MMY US Modular Home Presentation g. Green Acres Plan Presentation

2. ANY CONCERNS THAT ARE NOT ON THE AGENDA MAY BE BROUGHT TO THE ATTENTION OF COUNCIL AT THIS TIME (Members of the public and Council members may address the City Council for a maximum of three minutes each.) 3. OPPORTUNITY FOR A REPORT FROM A CITY BOARD OR COMMISSION REPRESENTATIVE. 4. OPPORTUNITY FOR A REPORT FROM AN ADMINISTRATIVE DEPARTMENT REPRESENTATIVE. 5. OLD BUSINESS A. Ordinance No. 26-19 AC CMS: An Ordinance Amending the City of Oberlin Employee Policy Manual to Go Into Immediate Effect (3rd) B. Ordinance No. 26-22 AC CMS: An Ordinance Amending Section 521.13(3)(f) of the Oberlin Codified Ordinances to Define an Exception to the Prohibition of the Siting of Extraction Production and Delivery Infrastructure to Go Into Immediate Effect (3rd) C. Ordinance No. 26-24 AC CMS: An Ordinance Adopting a Policy for the Production or Inspection of Video Records of the Oberlin Police Department and the Oberlin Prosecutor's Office Requested Under Ohio Public Records Laws to Go into Immediate Effect (2nd) 6. NEW BUSINESS A. Ordinance No. 26-26 AC CMS: An Ordinance Adopting a New Part 13, Title Five - Planning and Zoning Code of the Oberlin Codified Ordinances B. Ordinance No. 26-27 AC CMS: An Ordinance Adopting a Zoning Map for the City of Oberlin, Ohio C. Ordinance No. 26-28 AC CMS: An Ordinance Authorizing an Amendment to the Contract with D2 Excavating, LLC of Vickery, Ohio for the East Vine Street Bridge Replacement Project, ODOT PID 119360, to Go into Immediate Effect D. Ordinance No. 26-29 AC CMS: An Ordinance Accepting the Bid of D2 Excavating, LLC of Vickery, Ohio for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995, to go into Immediate Effect.

E. Ordinance No. 26-30 AC CMS: An Ordinance Authorizing the City Manager to Enter into a Professional Services Agreement with TRC Engineers, Inc. of Cleveland, Ohio to Provide Construction Administration and Inspection Services for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995, to Go into Immediate Effect F. Ordinance No. 26-31 AC CMS: An Ordinance Authorizing a Third Amendment to the Professional Engineering Services Agreement with Shaffer, Johnston, Lichtenwalter & Associates, Inc. of Mansfield, Ohio, to Provide Ongoing Consultant Involvement During the Replacement of the South Pleasant Street Bridge in the City of Oberlin to Go into Immediate Effect G. Ordinance No. 26-32 AC CMS: An Ordinance Authorizing the City Manager to Participate in the Ohio Department of Transportation's Road Salt Contracts Awarded in 2026 to Go into Immediate Effect H. Ordinance No. 26-33 AC CMS: An Ordinance Authorizing the City Manager to Enter into an Agreement with Community Hub Incorporated, Authorizing the Expenditure of Funds from the Sustainable Reserve Fund I. Ordinance No. 26-34 AC CMS: An Ordinance Authorizing the City Manager to Enter into a Contract for the Sale of Municipal-Owned Transmission Assets to AMP Transmission, LLC, a Subsidiary of American Municipal Power, Inc., (AMP) and to Take All Other Actions Necessary to Effectuate the Terms of the Contract to Go into Immediate Effect 7. COUNCIL COMMUNICATIONS a. Referrals b. Suggestions for future agenda items with discussion c. Advocacy d. Correspondence e. Liaison reports from commission meetings 8. CITY MANAGER’S REPORT 9. OPPORTUNITY FOR OTHER APPOINTEES TO REPORT

10. ADDITIONAL PUBLIC PARTICIPATION (Members of the public may address the City Council for a maximum of three minutes each.) 11. ADJOURNMENT: ___________________________

April 20, 2026 1. b. Through: Belinda Anderson, City Clerk From: Belinda Anderson, City Clerk SUBJECT: Approval of Minutes – March 16, 2026, Regular City Council Meeting; March 30, 2026, Special City Council Meeting; March 31, 2026, City Council Work Session; and April 6, 2026, Regular City Council Meeting. Attachments City Council Regular Meeting Minutes - March 16, 2026 City Council Special Meeting Minutes - March 30, 2026 City Council Special Meeting Minutes - March 31, 2026 City Council - Regular Meeting Minutes - April 6, 2026

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 1 Printed on 4/14/2026 1 2 3 4 5 DRAFT 6 Minutes of the Regular City Council Meeting 7 Held March 16, 2026 8 7:00 p.m. 9 10 A regular meeting of the Oberlin City Council was held on March 16, 2026, in the Council Chambers of 11 the Oberlin City Hall, located at 85 S. Main Street, Oberlin, Ohio. Council President Eboni Johnson 12 called the meeting to order at 7:00 p.m. Roll Call was taken as follows: 13 14 1. COUNCIL BUSINESS 15 (a) Call Regular City Council Meeting to Order and Roll Call – 7:05 p.m. 16 17 Council Members: Present Absent 18 19 Joseph Waltzer   20 Jessa D. New   21 Michael McFarlin, (Attended via Zoom)   22 Libni Lopez   23 Sondra Miller   24 Kristin Peterson   25 Eboni A. Johnson, President   26 27 Appointees Present: 28 29 Greg Holcomb, City Manager 30 Jon Clark, Law Director 31 Belinda Anderson, Clerk of Council 32 33 (b) Approval of Minutes – Special City Council Meeting – February 26, 2026 34 35 Minutes approved as submitted. 36 37 (c) Presentation by League of Women Voters Representative Providing information about the 38 upcoming primary election. 39 40 Johnson announced that the representative was unable to attend and would therefore remove the 41 item from the agenda. 42 43 (d) Discuss and consider a recommendation from the Resource Conservation and Recovery 44 Commission to amend the Rules of Procedures. 45

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 2 Printed on 4/14/2026 The Council discussed and considered RCRC Rules of Order to allow the commission, flexibility 46 to change the meeting date for its regular meetings in the future, without Council approval, as long 47 as there is sufficient public notice. 48 49 New seconded by Lopez moved to approve the Rules of Procedures as amended and submitted in 50 the packet. 51 52 Roll Call: 7 Ayes 0 Nays Motion Carried 53 54 2. ANY CONCERNS NOT ON THE AGENDA MAY BE BROUGHT TO THE ATTENTION OF 55 THE COUNCIL AT THIS TIME 56 57 58 3. OPPORTUNITY FOR A REPORT FROM A CITY BOARD OR COMMISSION 59 REPRESENTATIVE 60 61 Miller provided an update for the OCIC board, including the appointment of Peter Jensen as the new 62 private member. 63 64 4. OPPORTUNITY FOR A REPORT FROM AN ADMINISTRATIVE DEPARTMENT 65 REPRESENTATIVE 66 67 None 68 69 5. OLD BUSINESS: 70 71 A. Resolution No. R26-05 CMS: A Resolution Adopting the 2025 City of Oberlin Climate Action 72 Plan Update and Discharging the 2024 Climate Action Plan Committee (2nd) 73 74 The Clerk read the Ordinance by number and title only. 75 76 New, seconded by Waltzer, moved to approve the Ordinance on second reading. 77 78 Members of Council considered the above-stated resolution. 79 80 Hearing no additional remarks, Lopez, seconded by New, moved to waive the three-reading rule 81 for Ordinance No. R26-05 CMS. 82 83 Roll Call: 7 Ayes 0 Nays Motion Carried 84 (Suspend the 3 Reading Rule) 85 86 Roll Call: 7 Ayes 0 Nays Motion Carried 87 (2nd Final) (Effective in 30 days ) 88 89 90 B. Ordinance No. 26-14 CMS: An Ordinance Amending Chapter 133 of the Oberlin Codified 91 Ordinances to Incorporate a Fee Schedule for Participation in City of Oberlin Recreational 92 Programs (2nd) 93 94 The Clerk read the Ordinance by number and title only. 95 96

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 3 Printed on 4/14/2026 Peterson, seconded by New, moved to approve the Ordinance on second reading. 97 98 Recreation Director Ian Yarber provided an update on the recreation commission’s 99 recommendation relating to the Afterschool Enrichment Program fees. 100 101 After extensive discussion concerning the hardship that increased fees can cause struggling families 102 and the limited number of spaces available for low to moderate-income families, the council offered 103 the following suggestions: 104 105 Council expressed a desire to reserve a greater number of openings for families requiring 106 scholarship assistance up to a specified date within the calendar year, to ensure that the program 107 benefits those who truly need it. 108 109 Council also emphasized the need for a more robust marketing campaign to better inform residents 110 about the availability of this program and the availability of scholarships. 111 112 Council members suggested exploring alternative revenue sources to help offset program costs and 113 noted that the proposed changes support the City’s social equity goals. 114 115 Some council members, while acknowledging affordability concerns, indicated that the current fees 116 may be too low for higher-income households and suggested implementing a five-tier fee structure 117 to better align pricing with household income and maximize the program’s sustainability. 118 119 Additional discussion included how the fee amount for the after-school program was determined, 120 along with a request to update the figures related to the 5K run, which did not reflect the City’s 121 current practices. 122 123 Members of Council felt that more discussion was needed before a decision could be made. Yarber 124 agreed to address the Council’s concerns at the next meeting. 125 126 Roll Call: 7 Ayes 0 Nays Motion Carried 127 (Second Reading) 128 129 130 6. NEW BUSINESS: 131 132 A. Ordinance No. 26-19 AC CMS: An Ordinance Amending the City of Oberlin Employee Policy 133 Manual to Go into Immediate Effect 134 135 The Clerk read the Ordinance by number, title, and substantive portions. 136 137 Peterson, seconded by McFarlin, moved to approve the Ordinance on first reading. 138 139 Council considered amendments to the City of Oberlin Employee Policy. HR Coordinator Rosalind 140 Watson reported that staff is reviewing language on sick leave transfers and vacation pay-outs for 141 new hires. The City is allowing the transfer of sick and vacation time as a recruitment tool, with 142 parameters for payouts if employees leave within the first year. The City is also discussing 143 removing limitations on bereavement leave, eliminating distinctions based on funeral location, and 144 allowing directors to determine appropriate leave. The proposal increases sick leave payout upon 145 retirement and decreases it upon voluntary resignation to balance costs. General language cleanup 146 was also addressed. 147

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 4 Printed on 4/14/2026 148 Council expressed concern about increased payouts, estimated at $5,000 to $15,000 per employee. 149 Council requested more information on true costs to the City and rationale for the changes, and 150 discussed sick leave banks as an alternative. 151 152 Watson explained that the proposed payout aligns all City employees with the same benefit, as 153 about 80% already receive it. Administrative support, firefighters, superintendents, and directors 154 currently do not. Sick leave is an earned benefit, and the longer employees stay, the more they 155 accumulate. The City, anticipates several retirements in the next five years and views this as a 156 recruitment and retention tool. Comparisons with surrounding communities show Oberlin is the 157 second-lowest in sick time and retirement payouts. The proposal increases the cap to 480 hours, 158 while some cities allow up to 960 hours. Watson believes this change will make the City more 159 competitive. Reducing voluntary resignation payouts offsets the increased retirement payout, as 160 employees can transfer banked sick leave to other public entities. 161 162 Council discussed benefit structure for unionized and non-unionized employees and requested 163 input from the finance director on the potential impact of the proposed changes at the next meeting. 164 165 Roll Call: 7 Ayes 0 Nays Motion Carried 166 (1st Reading) 167 168 169 B. Ordinance No. 26-20 AC CMS: An Ordinance Accepting the Bid of Pennline Tree Service Inc., 170 of Scottdale, Pennsylvania, for the 2026 Line Clearance / Tree Trimming, to Go into Immediate 171 Effect 172 173 The Clerk read the Ordinance by number, title, and substantive portions. 174 175 Peterson, seconded by Lopez, moved to read Ordinance 26-20 AC CMS on the first meeting. 176 177 Council discussed and considered accepting the Bid from Pennline Tree Services Inc. for routine 178 tree trimming to maintain clearance around powerlines and reduce the risk of outages. 179 180 Lopez, seconded by Peterson, moved to waive the three-reading rule for Ordinance No. 26-20 AC 181 CMS. 182 183 Roll Call: 7 Ayes 0 Nays Motion Carried 184 (First reading) 185 186 Lopez, seconded by Peterson, moved that Ordinance No. 26-20 AC CMS go into immediate effect 187 to accept a bid within the time provided by law. 188 189 Roll Call: 7 Ayes 0 Nays Motion Carried 190 (Effective Immediately) 191 192 C. Ordinance No. 26-21 AC CMS: An Ordinance Accepting the Bid of Jack Doheny Companies Inc 193 of Wayne, Michigan for the Bucket Truck 2026, to Go into Immediate Effect 194 195 The Clerk read the Ordinance by number, title, and substantive portions. 196 197 Peterson, seconded by New, moved to approve the Ordinance on first reading. 198

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 5 Printed on 4/14/2026 199 The Council discussed and approved the purchase of a new bucket truck for $569,900 from Jack 200 Doheny Companies, Inc. of Wayne, Michigan, to be used for maintaining 12 miles of 69 KV 201 transmission line. OMLPS Director Drew Skolnicki explained that the current truck used for this 202 service can only reach 65 feet, while the new truck will reach 100 feet, allowing for better 203 maintenance of taller poles. 204 205 Council discussed the cost of purchasing vs. renting, how long the truck will remain in service, 206 how the city is using reserve funds to purchase the vehicle, and how the truck could be used to 207 assist with mutual aid. 208 209 New, seconded by Lopez, moved to waive the three-reading rule for Ordinance No. 26-21 AC 210 CMS. 211 212 Roll Call: 7 Ayes 0 Nays Motion Carried 213 (First reading) 214 215 Lopez, seconded by New, moved that Ordinance No. 26-21 AC CMS go into immediate effect in 216 order to accept a bid within the time provided by law. 217 218 Roll Call: 7 Ayes 0 Nays Motion Carried 219 (Effective Immediately) 220 221 222 D. Ordinance No. 26-22 AC CMS: An Ordinance Amending Section 521.13(3)(f) of the Oberlin 223 Codified Ordinances to Define an Exception to the Prohibition of the Siting of Extraction 224 Production and Delivery Infrastructure to Go into Immediate Effect 225 226 The Clerk read the Ordinance by number, title, and substantive portions. 227 228 Peterson, seconded by Miller, moved to approve the Ordinance on first reading. 229 230 Council discussed Ordinance No. 26-22 AC CMS, which amends section 521.13 (3)(f) to define an 231 exception for the siting of extraction, production, and delivery infrastructure for business retail end 232 users. John Clark explained that the ordinance clarifies existing language without adding new 233 provisions. He noted that any amendment to the Community Bill of Rights ordinance requires 234 discussion, but this change only defines a previously undefined term. 235 236 Clark highlighted Section 521.13 (a)(6), which defines that “Extraction, Production and Delivery 237 Infrastructures” shall mean, but not be limited to, pipelines, processing facilities, waste storage 238 structures, compressors, or storage and transportation facilities used to support the corporate 239 extraction, production, or distribution of gas or oil. The term shall not apply to the construction, 240 maintenance, or repair of infrastructures used for delivery to residential or business retail end-users 241 of gas or oil. 242 243 He then read Section (b)(3), which states “that it is unlawful for any corporation, or any director, 244 officer, owner, or manager of a corporation to use a corporation, to engage in the siting of 245 extraction, production and delivery infrastructures within the City of Oberlin.” 246 247 During the discussion of the proposed gas line extension to the innovation park, it was 248

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 6 Printed on 4/14/2026 Questioned whether this qualifies as an exception for the business retail end-user of gas or oil. 249 Clark clarified that it seems clear to me that this exception was intended to allow for gas facilities 250 to be extended to residences within the City and to business and industry within the City that are 251 retail purchasers of the gas. He felt the intent of the Community Bill of Rights ordinance is to 252 prevent transmission pipelines passing through Oberlin from one delivery point to another, it was 253 not meant to include business retail end users located in Oberlin. This ordinance clarifies that point. 254 255 He noted that this would not pass tonight there are some erroneous references to code sections in 256 the ordinance. We should be addressing 513.13 (a), which is the definition section. He is adding a 257 258 Council’s discussion focused on the following key points: 259 260 • Whether the Community Bill of Rights, particularly provisions granting residents standing to 261 enforce rights on behalf of ecosystems, can be legally enforced, given conflicts with Ohio Law 262 and concerns surrounding legal risks and challenges. 263 264 • Discussion addressed a proposed easement to install a new gas line along the Ramsey right - 265 of- way to serve the Industrial Park, noting that no existing pipeline is in place, the route is still 266 being finalized, and the line will connect to an external gas line outside the City. 267 268 • Highlighted that while the ordinance does not mandate gas usage, the absence of gas 269 infrastructure may limit state support, marketing, and financing opportunities for development, 270 and could expose the city to significant future costs if installation is needed later. 271 272 • It was emphasized that existing residential – scale gas lines are insufficient for the Industrial 273 Park. A new 6-inch line, costing $4 million or more, would be required. Declining the current 274 offer could shift that cost to the City in the future and limit site certification, state support, and 275 competitiveness in attracting businesses due to lack of gas infrastructure. 276 277 • The Industrial Site currently lacks sufficient electrical capacity to power all operations. Many 278 industrial processes are not there and cannot be supported at this time thought this may change 279 in the future. 280 281 • It was clarified that the ordinance is being revised at Dominion’s request to eliminate ambiguity 282 in the existing language before the company invests $4 million dollars to install a gas line at 283 the site. 284 285 • Regardless of Council’s decisions are on infrastructure type or placement, it is important to 286 clarify the Community Bill of Rights ordinance language to ensure there is no uncertainty about 287 permitted actions. 288 289 • It was noted that once approved, the Council will need to grant an easement for the installation 290 of the gas supply line in. 291 292 • Council members expressed that the ordinance felt premature, as the future of the Industrial 293 Park remains uncertain. 294 295 Council received extensive public comment expressing strong opposition to the proposed 296 amendment and gas line installation project, with many speakers raising concerns about the 297 potential impact on the spirit and original intent of the Community Bill of Rights and what such a 298

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 7 Printed on 4/14/2026 change could mean for future projects. Commenters urged Council to prioritize the development 299 of an Eco-Industrial Park that demonstrates leadership in climate action by emphasizing carbon- 300 free electricity, minimizing or eliminating reliance on natural gas, and incorporating strategies for 301 climate change mitigation and adaptation. Several speakers characterized the gas line proposal as 302 a step backward, particularly in light of approving the Climate Action Plan just moments ago, and 303 encouraged Council to seize this opportunity to attract tenants aligned with Oberlin’s commitments 304 to environmental sustainability and social equity. They asked Council to postpone the vote, take 305 their time to get this right, and remember what happened with the Meigs County Coal Plant, 306 which could have resulted in the loss of $2 million dollars in upfront costs alone. 307 308 Roll Call: 4 Ayes 3 Nays Motion Carried 309 (First reading) (Peterson, McFarlin, Miller, Johnson) (Waltzer, New, and Lopez) 310 311 E. Ordinance No. 26-23 AC CMS: An Ordinance Authorizing the City Manager to Enter into an 312 Agreement and to Execute Such Additional Documents and Instruments Necessary to Purchase 313 Property Located at 312 South Main Street for Use by the Oberlin Municipal Light and Power 314 System to Go into Immediate Effect. 315 316 The Clerk read the Ordinance by number, title, and substantive portions. 317 318 Miller, seconded by Peterson, moved to accept the Ordinance on first reading. 319 320 The property in question, located on South Main Street just north of the Electric Department 321 warehouse driveway, is being purchased by the City to address facility and drainage concerns. 322 OMLPS Director Drew Skolnicki explained that the area has long experienced pavement 323 deterioration and poor storm water drainage behind the warehouse. An existing clay tile storm line 324 that runs between nearby houses to Main Street has needed frequent clearing because tree roots 325 keep growing into it and causing blockages, and during heavy rain water has been seen flowing 326 through the ware house. 327 328 Based on recommendations from Rafter Engineering, the City plans to construct a detention pond 329 on the property. The pond would temporarily hold and slow stormwater before it enters the City’s 330 sewer system, helping to mitigate on-site drainage issues. It is expected to hold only a few feet of 331 water during peak events and remain mostly dry otherwise. 332 333 The Council approved the property purchase on first reading, with plans to review zoning 334 requirements before final approval and an understanding that engineers estimate to install the 335 detention pond will be a part of the 2027 budget discussions. 336 337 338 Roll Call: 7 Ayes 0 Nays Motion Carried 339 (1st Reading) 340 341 342 5. COUNCIL COMMUNICATIONS: 343 (A). Referrals 344 (B). Advocacy 345 (C). Correspondence 346 (D). Reports 347

Oberlin City Council Regular City Council Minutes March 16. 2026 City of Oberlin 8 Printed on 4/14/2026 348 Council communications included updates on board and commission meetings, initiatives, community 349 events, and announced upcoming meeting dates. The Council scheduled an executive session for March 31, 350 2026 at 5 p.m. to discuss appointee evaluations and considered inviting Judith Padua, family recruitment 351 coordinator from Lorain County Children Services, for a presentation. 352 353 6. CITY MANAGER’S REPORT: 354 355 356 7. OPPORTUNITY FOR OTHER APPOINTEES TO REPORT: 357 Anderson provided a status report on the encoder, noted sound system issues to be addressed by the 358 next meeting and confirmed upcoming City Council meeting dates with the group. 359 360 8. PUBLIC PARTICIPATION: 361 362 None 363 364 9. ADJOURNMENT: 365 Being that there was no additional business before Council, the regular meeting adjourned at 9:19 p.m. 366 367 Attest: 368 369 370 _______________________________ ____________________________ 371 BELINDA B. ANDERSON, MMC EBONI A. JOHNSON 372 CLERK OF COUNCIL PRESIDENT OF COUNCIL 373 374 APPROVED: POSTED: 375 376

Oberlin City Council Special Meeting Minutes March 30, 2026 City of Oberlin 1 Printed on 4/14/2026 1 2 3 4 5 DRAFT 6 Special Meeting – 9:00 am – Oberlin Enrichment & Activities Center, 36 South Prospect Street, 7 Oberlin, OH 44074 8 9 10 A special meeting of the Oberlin City Council was held on March 30, 2026, in the Connie Ponder Room, located 11 at 36 South Prospect Street, and was called to order at 9:06 am by Presiding Officer Michael J. McFarlin. Roll 12 Call was taken as follows: 13 14 1. Call Meeting to Order and Roll Call 15 16 Council Members: Present Absent 17 18 Joseph Waltzer   19 Jessa D. New   20 Libni Lopez   21 Sondra Miller   22 Kristin Peterson   23 Eboni Johnson, President   24 Michael J. McFarlin, Vice President   25 26 Appointees: 27 28 Greg Holcomb, City Manager 29 Jon Clark, Law Director 30 31 Others Present: 32 33 Carrie Porter, Planning & Development Director 34 Briana Reynolds, Clerk of Council’s Assistant 35 36 37 2. Review Proposed Amendments to the Zoning Code and Zoning Map 38 39 Members of Council went over the following regarding the proposed amendments to the zoning code and 40 map: 41  Innovation District 42  Definitions need to be added by Jon Clark, Law Director. 43  Amendments to this section include a change from “M-1” to Innovation District. 44  After reviewing this section, the innovation district is done. 45

Oberlin City Council Special Meeting Minutes March 30, 2026 City of Oberlin 2 Printed on 4/14/2026  Noted that Council agreed to review the definitions for Innovation and Neighborhood Mixed 46 Use District before the public hearing scheduled for April 20th, 2026, at 6:00 pm. Clark 47 wanted to make sure that a vote on these districts would be on first reading. 48 49  Neighborhood Mixed Use District 50  Amendments include adding the Neighborhood Mixed Use District to other parts of the 51 zoning code. 52  Review the section, Large Indoor Dining, Drinking, and Entertainment. 53 o Clark left a note mentioning that the definition of sexually oriented businesses is 54 incomprehensible and will take insignificant work to clarify. 55 o Porter noted that sexually oriented businesses have been in the zoning code since 56 2003, and the City hired a law professor from Cleveland State University who wrote 57 that section because it was a hot topic back then. 58 o Clark arrived at the meeting and said that there would be typos in the section since 59 he only had time to do quick changes. Noted that the definition was convoluted and 60 needs to be simplified so that it can be understood. 61 62  Downtown Institutional 63  Porter noted we’re allowing all types of residential in this district. Right now, in downtown, 64 it is only allowed for multi-family on the upper floors of buildings. 65  The group discussed changes to the downtown district zoning, which includes allowing 66 various residential types and removing restrictions on ground-floor residential use. 67  Members of Council expressed their concerns about protecting downtown as a retail and 68 commerce district, rather than non-commerce uses. 69  Members of Council reviewed a map of downtown properties, discussing specific area and 70 their current zoning designations. Questioned about the heritage center property and the 71 residential areas near Professor and Vine Street. Discussed on potentially rezoning needs for 72 specific areas. 73  Discussed whether “activated fronts” need to be clarified and removing or modifying certain 74 uses like telecommunication towers and recreational facilities. 75  Noted that religious assemblies and schools need to be a conditional use and on the upper 76 floor. Religious Assembly also needs to be defined. 77  Discussed Urban Farm/Market Gardens use, such as the Farmers’ Market. 78 o Porter noted right now in the code, the farmer’s market is not a permanent use, but it 79 needs a conditional use permit every year, even though they don’t need one. 80 o Discussion addressed whether to maintain the current conditional use permit or allow 81 farmers' markets as a permitted use and considered the implications for both the 82 existing market and potential future markets. 83 o It was determined that farmers’ markets would need to be added to the new 84 downtown district zoning code. 85 86  Institutional District 87  This district is already in the code, and there are no proposed amendments to change the 88 section. Porter said the big change with institutional is that the City wants to zone things on 89

Oberlin City Council Special Meeting Minutes March 30, 2026 City of Oberlin 3 Printed on 4/14/2026 the map as institutional. Right now, the only property zoned institutional in the whole city is 90 First Church in Oberlin. 91  Discussion ensued on the current 120-foot height limit for institutional buildings. Debate 92 whether to maintain the limit or allow for more flexibility through variances. 93  Clark will review the section, and Council will reconvene at a different time to discuss the 94 institutional district again. 95 96  Parks and Open Space District 97  It was noted that this district would replace the “P-1” zoning. 98  This district would allow commercial uses like gift shops, concession stands, and outdoor 99 dining, drinking, and entertainment to be permitted. 100  This district would maintain similar boundaries to the current “P-1” zoning, but with broader 101 permitted uses. 102 103  Suburban Residential District 104  Noted a change would need to be made regarding the reference to the Planning & 105 Development department instead of the Building department. 106  A change would need to be made so that the building scale height would be thirty-five feet, 107 as is noted in the Neighborhood Mixed Use district. 108  Mobile Home Park is added to the Suburban Residential District. 109 o Clark asked if there was a definition for it. Porter responded that the definition is 110 what’s defined in the Ohio Revised Code. 111  Discussion ensued on allowing manufactured home parks only, not individual units on lots. 112  Specific conditions could be added, such as a maintenance plan and landscaping standards. 113 114  Traditional Neighborhood District 115  Discussion ensued regarding three-to-eight-unit residential buildings as a conditional use 116 rather than administrative review. 117  Addressed concerns about restaurant and retail uses in the Traditional Neighborhood District. 118  There will need to be a review of the unit housing properties that are currently in the 119 Traditional Neighborhood District before making a final decision on unit limits. 120 121 It was decided that the Council will need to meet again to review the General Commercial District and General 122 Applicable Standards chapters of the new zoning code. 123 124 3. Adjournment 125 126 Being that there was no further business to come before the Council, the special meeting adjourned at 10:58 127 am. 128 129 130 Prepared by: 131 132 _____________________________ 133 Briana Reynolds 134 Clerk of Council’s Assistant 135 136

Oberlin City Council Special Meeting Minutes March 30, 2026 City of Oberlin 4 Printed on 4/14/2026 Attest: 137 138 139 _____________________________ ____________________________ 140 BELINDA B. ANDERSON, MMC EBONI A. JOHNSON 141 CLERK OF COUNCIL PRESIDENT OF COUNCIL 142 143 APPROVED: POSTED: 144 145

Oberlin City Council Special Meeting Minutes March 31, 2026 City of Oberlin 1 Printed on 4/14/2026 DRAFT Special meeting – 5:00 p.m.– Conference Room 2 Purpose: Adjourn into executive session to consider the employment and compensation of Public Officials. A special meeting of the Oberlin City Council was held on March 31, 2026, in Conference Room 2, located at 85 South Main Street, Oberlin, Ohio 44074, and was called to order at 5:03 p.m. by Presiding Officer Michael McFarlin. Roll Call was taken as follows: Council Members: Present Absent Eboni A. Johnson Michael McFarlin Joseph Waltzer Jessa D. New Libni Lopez (Arrived at 5:10 p.m.) Sondra Miller Kristin Peterson Others Present: Belinda Anderson, Clerk of Council (Special Meeting Only) New, seconded by Peterson, moved to adjourn into executive session to consider the employment and compensation of Public Officials. Roll Call: 5 Ayes 0 Nays Motion Carried New, seconded by Peterson, moved to adjourn the executive session and reconvene the special meeting at 6:24 p.m. Roll Call: 6 Ayes 0 Nays Motion Carried Being that there was no further business to come before Council, the meeting adjourned at 6:25 p.m. Attest:

Oberlin City Council Special Meeting Minutes March 31, 2026 City of Oberlin 2 Printed on 4/14/2026 ____________________________ ____________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL APPROVED: POSTED:

Oberlin City Council Regular City Council Minutes April 6. 2026 City of Oberlin 1 Printed on 4/16/2026 1 2 3 4 5 DRAFT 6 Minutes of the Regular City Council Meeting 7 Held April 6, 2026 8 7:00 p.m. 9 10 A regular meeting of the Oberlin City Council was held on April 6, 2026, in the Council Chambers of the 11 Oberlin City Hall, located at 85 S. Main Street, Oberlin, Ohio. Council President Eboni Johnson called 12 the meeting to order at 7:00 p.m. Roll Call was taken as follows: 13 14 1. COUNCIL BUSINESS 15 (a) Call Regular City Council Meeting to Order and Roll Call – 7:05 p.m. 16 17 Council Members: Present Absent 18 19 Joseph Waltzer   20 Jessa D. New   21 Michael McFarlin (Attended via Zoom)   22 Libni Lopez   23 Sondra Miller   24 Kristin Peterson   25 Eboni A. Johnson, President   26 27 Appointees Present: 28 29 Greg Holcomb, City Manager 30 Jon Clark, Law Director 31 Belinda Anderson, Clerk of Council 32 33 (b) Approval of Minutes – March 2, 2026, Work session and Regular City Council Meeting, March 9, 34 2026 and March 10, 2026, Special City Council Meetings, and March 16, 2026 Work Session. 35 36 Minutes approved as submitted. 37 38 (c) Proclamation – National Public Health Month 39 40 Councilor Sondra Miller read and presented the National Public Health Month Proclamation 41 to Lorain County Health Commissioner Mark Adams along with Oberlin’s representative 42 Tyrone Wicks. 43 44 (d) Proclamation – Fair Housing Month 45

Oberlin City Council Regular City Council Minutes April 6. 2026 City of Oberlin 2 Printed on 4/16/2026 46 Councilor Libni Lopez read and presented the Fair Housing Month Proclamation to Parris Smith, 47 President and CEO of Lorain County Urban League. 48 49 (e) Proclamation – American National Friendship Day – Kristin Peterson 50 51 Councilor Kristin Peterson read and presented the American National Friendship Day proclamation 52 to Oberlin College Multifaith Chaplain David Dorsey. 53 54 (f) Proclamation – Earth Day Proclamation – 55 56 Councilor Joseph Waltzer read and presented the Earth Day Proclamation to Recreation Director 57 Ian Yarber. 58 59 (g) Boards and Commissions Handbook 60 61 Members of the Council approved he boards and commissions handbook as amended, striking the 62 staff Page12 (4th bullet point), noting the staff liaison as the interim chair, in reality, the secretary o 63 holds that role. 64 65 New, seconded by Lopez, to amend the Boards and Commission Handbook to strike the 4th bullet 66 point on page 12, that reads staff liaisons will serve as interim chair until a chair has been selected. 67 68 Roll Call: 7 Ayes 0 Nays Motion Carried 69 70 New seconded by Waltzer moved to adopt the updated Boards and Commissions handbook. 71 72 Roll Call: 7 Ayes 0 Nays Motion Carried 73 74 2. ANY CONCERNS NOT ON THE AGENDA MAY BE BROUGHT TO THE ATTENTION OF 75 THE COUNCIL AT THIS TIME 76 77 Jon Elder,121 Kendal Drive, commented that there will not be a Friendship Day celebration this year 78 due to the Oberlin Community Peace Builders’ lack of resources to organize it. He provided background 79 and historical context on Friendship Day in Oberlin through a prepared statement and expressed a desire 80 to involve new and younger participants in the future. 81 82 3. OPPORTUNITY FOR A REPORT FROM A CITY BOARD OR COMMISSION 83 REPRESENTATIVE 84 85 None 86 87 4. OPPORTUNITY FOR A REPORT FROM AN ADMINISTRATIVE DEPARTMENT 88 REPRESENTATIVE 89 90 None 91 92 5. OLD BUSINESS: 93 94

Oberlin City Council Regular City Council Minutes April 6. 2026 City of Oberlin 3 Printed on 4/16/2026 A. Ordinance No. 26-14 AC CMS: An Ordinance Amending Chapter 133 of the Oberlin Codified 95 Ordinances to Incorporate a Fee Schedule for Participation in City of Oberlin Recreational 96 Programs (3rd) 97 98 The Clerk read the Ordinance by number and title only. 99 100 McFarlin, seconded by Lopez, moved to approve the Ordinance on third reading. 101 102 City Manager Greg Holcomb and Recreation Director Ian Yarber provided Council with an update 103 on the Recreation Fees and costs associated with the After-school Enrichment program. The newly 104 proposed schedule would further amend the proposed changes by increasing the cost of the After- 105 school program cost to $250 if approved by Council. 106 The Council discussed fee structures for recreational programs, focusing on making fees more 107 accessible across income levels. 108 Members of council voted on the fee structure as recommended by the recreation commission, 109 including increasing after-school program fees to $175 rather than as much as $250. 110 111 Roll Call: 6 Ayes 1 Nay Motion Carried 112 (Third Reading) (Lopez) 113 114 B. Ordinance No. 26-19 AC CMS: An Ordinance Amending the City of Oberlin Employee Policy 115 Manual to Go into Immediate Effect (2nd) 116 117 The Clerk read the Ordinance by number and title only. 118 119 New, seconded by McFarlin, moved to approve the Ordinance on second reading. 120 121 Council reviewed a proposed amendment to the Employee Policy Manual. A key focus of the 122 discussion was the change to sick leave payouts, specifically increasing payouts upon retirement 123 while decreasing payouts for voluntary resignation. 124 125 The Finance Director presented an analysis using hypothetical and historical data, indicating that 126 the financial impact of the proposed changes is relatively minimal and varies by year. In some 127 cases, increased retirement payouts could raise costs, while reduced payouts for resignations could 128 generate savings, often offsetting each other. 129 130 Members of council discussed changes to the sick time for retirees and voluntary resigning 131 employees, noting minimal differences overall except in 2026, when the retiree’s payout would 132 increase to $15,000 under the proposed revision. They also discussed the uncertainty of forecasting 133 costs due to factors such as employee retirement timing and turnover. Some expressed concern 134 about budget impacts and timing, suggesting the possibility of delaying changes for further review, 135 while others felt the financial differences were small enough not to warrant delay. 136 137 Administration emphasized that the proposal is driven more by policy goals than financial impact, 138 including improving equity for long-term employees, supporting recruitment and retention, and 139 aligning benefits with other employee groups. Discussion also touched on how sick leave policies 140 may influence employee behavior and whether higher caps encourage retention or usage. 141 142

Oberlin City Council Regular City Council Minutes April 6. 2026 City of Oberlin 4 Printed on 4/16/2026 Additional conversation included the use of sick leave banks and parental leave policies, with 143 clarification that employees can already access donated sick leave and unpaid leave under existing 144 policies. 145 146 Overall, the Council weighed modest and variable financial impacts against broader goals of 147 fairness, competitiveness, and retaining employees when considering the proposed policy changes. 148 149 Roll Call: 7 Ayes 0 Nays Motion Carried 150 (Second Reading) 151 152 153 C. Ordinance No. 26-22 AC CMS: An Ordinance Amending Section 721.13(3)(f) of the Oberlin 154 Codified Ordinances to Define an Exception to the Prohibition of the Siting of Extraction 155 Production and Delivery Infrastructure to Go into Immediate Effect (2nd) 156 157 The Clerk read the Ordinance by number and title only. 158 159 New, seconded by McFarlin, moved to approve the Ordinance on second reading. 160 161 Council reviewed Ordinance 26-22 AC CMS, amending language in the Code to clarify definitions 162 related to gas infrastructure exceptions. Members discussed how the changes could affect a 163 potential Dominion Energy project and the City’s goal of developing an all-electric Eco-Industrial 164 Park. Several Council members expressed concern about moving too quickly and questioned 165 whether the proposed change is necessary. 166 167 Multiple community members, including college students and residents, spoke out against the 168 ordinance, urging the Council to delay or reject the ordinance and to fully evaluate their options 169 before moving forward with this decision. Speakers cited concerns about environmental impacts, 170 potential partnership with Dominion Energy, and the risk of undermining the City’s reputation as 171 a sustainable community. 172 173 The Clerk read the Ordinance by number and title only. 174 175 Roll Call: 4 Ayes 3 Nays Motion Carried 176 (Second reading) (Lopez, Waltzer, New) 177 178 179 D. Ordinance No. 26-23 AC CMS: An Ordinance Authorizing the City Manager to Enter into an 180 Agreement and to Execute Such Additional Documents and Instruments Necessary to Purchase 181 Property Located at 312 South Main Street for Use by the Oberlin Municipal Light and Power 182 System to Go into Immediate Effect. 183 184 The Clerk read the Ordinance by number, title, and substantive portions. 185 186 New, seconded by Peterson, moved to accept the Ordinance on second reading. 187 188 Skolnicki provided an overview of the request previously discussed at the March 16 meeting. He 189 reported that, after reviewing zoning questions, the property is appropriately zoned for the proposed 190 detention basin project. He also noted that under the anticipated zoning map amendment, the site 191 would be rezoned to Institutional zoning in future, which would remain compatible with the 192 proposed use. 193

Oberlin City Council Regular City Council Minutes April 6. 2026 City of Oberlin 5 Printed on 4/16/2026 194 New, seconded by Peterson, moved to waive the three-reading rule for Ordinance No. 26-23 AC 195 CMS. 196 197 Roll Call: 7 Ayes 0 Nays Motion Carried 198 (Suspension of Rules) 199 200 New seconded by Peterson moved that Ordinance No. 26-23 AC CMS go into immediate effect to 201 secure the availability of a location for the installation of a detention basin for OMLPS. 202 203 Roll Call: 7 Ayes 0 Nays Motion Carried 204 (Effective Immediately) 205 206 207 6. NEW BUSINESS: 208 209 A. Ordinance No. 26-24 AC CMS: An Ordinance Adopting a Policy for the Production or Inspection 210 of Video Records of the Oberlin Police Department and the Oberlin Prosecutor’s Office Requested 211 Under Ohio Public Records Laws to Go into Immediate Effect 212 213 The Clerk read the Ordinance by number, title, and substantive portions. 214 215 McFarlin, seconded by Miller, moved to approve the Ordinance on first reading. 216 217 Members of Council considered a request to adopt a policy increasing fees for the production, 218 inspection of video records of the Oberlin Police Department and the Oberlin Prosecutor’s office 219 under the Ohio public records law. 220 221 Council expressed concern about the increased cost, noting that it could deter individuals from 222 requesting video footage. Members indicated a desire to reassess the proposal and consider placing 223 a lower cap in place of the $750 fee. They also requested input from a police department 224 representative to better understand process and proposed changes. 225 226 Roll Call: 7 Ayes 0 Nays Motion Carried 227 (1st Reading) 228 229 230 B. Ordinance No. 26-25 AC CMS: An Ordinance Authorizing the City Manager to Enter into a 231 Compensation Agreement with the Oberlin City School District Board of Education to Go into 232 Immediate Effect 233 234 The Clerk read the Ordinance by number, title, and substantive portions. 235 236 Peterson, seconded by McFarlin, moved to read Ordinance 26-25 AC CMS on the first meeting. 237 238 New, seconded by Lopez, moved to waive the three-reading rule for Ordinance No. 26-25 AC 239 CMS. 240 241 Roll Call: 7 Ayes 0 Nays Motion Carried 242 (Waive the 3-reading Rule) 243 244

Oberlin City Council Regular City Council Minutes April 6. 2026 City of Oberlin 6 Printed on 4/16/2026 Members of Council discussed and considered a compensation agreement with the Oberlin City 245 School District to ensure schools receive appropriate payments in lieu of taxes for development 246 projects in community reinvestment areas. This agreement would cover any agreements made with 247 developers within any Community Reinvestment areas that the City creates. 248 249 Porter remarked that she anticipates bringing the Council a developer agreement in the CRA for 250 the Oberlin Place development at 450 West College Street soon. She also noticed that the 251 attachment to the agreement wasn’t included , showing the inside mileage the schools would be 252 entitled to under the CRA Agreement that was omitted from the packet. She remarked that she 253 would get that information to the Council following the meeting. 254 255 Lopez, seconded by McFarlin, moved to waive the three-reading rule for Ordinance No. 26-25 AC 256 CMS. 257 258 Lopez, seconded by McFarlin moved that Ordinance No. 26-25 AC CMS go into immediate effect 259 to approve a CRA School Compensation Agreement with the Oberlin City School District Board 260 of Education to help facilitate the granting of tax incentives for development projects in the City 261 of Oberlin. 262 263 Roll Call: 7 Ayes 0 Nays Motion Carried 264 (Effective Immediately) 265 266 267 C. Resolution No. R26-06 CMS: A Resolution Prescribing the Annual Compensation to be Received 268 by the Clerk of the Oberlin Municipal Court as Required by Section 1901.03 (C)(1) of the Ohio 269 Revised Code to Go into Immediate Effect. 270 271 The Clerk read the Ordinance by number, title, and substantive portions. 272 273 New, seconded by McFarlin, moved to approve the Ordinance on first reading. 274 275 Council was informed that in 2025, the Municipal Courts’ expenditures exceeded their revenues. 276 As a result, pursuant to Section 1901.31 (C )(1) of the Ohio Revised Code, the authority to approve 277 the Clerk of Court’s compensation rests with the City Council. The Finance Director certified the 278 Court’s financials, confirming that expenditures exceeded revenues, necessitating Council’s 279 consideration of the proposed adjustment. 280 281 Miller, seconded by Lopez, moved to waive the three-reading rule for Resolution No. R26-06 CMS. 282 283 Peterson, seconded by McFarlin, moved that Resolution No. R26-06 CMS takes immediate effect 284 in order to ensure that the annual appropriation is timely amended in order to provide for the 285 usual daily operations of the municipality. 286 287 Roll Call: 7 Ayes 0 Nays Motion Carried 288 (Effective Immediately) 289 290 291 5. COUNCIL COMMUNICATIONS: 292 (A). Referrals 293 (B). Advocacy 294

Oberlin City Council Regular City Council Minutes April 6. 2026 City of Oberlin 7 Printed on 4/16/2026 (C). Correspondence 295 Council members shared updates on board and commission meetings, initiatives, and community events, 296 and announced upcoming meeting dates. They also discussed the process for selecting Community Grant 297 recipients, the need to fill a vacancy on the Recreation Commission, and heard a recap from a member who 298 attended the National League of Cities Congressional City Conference. 299 300 6. CITY MANAGER’S REPORT: 301 302 • Holcomb shared Community Grant Funding results and announced he will be host meetings for 303 Oberlin businesses, during which he will introduce key staff members, promote the Efficiency 304 Smart Program, and update them on some of the other things that the City can provide. 305 306 7. OPPORTUNITY FOR OTHER APPOINTEES TO REPORT: 307 308 • Clark remarked that he continues to meet with Pittsfield Township trustees along with the Planning 309 Director and the City Manager regarding our annexation agreement. Updates will be forthcoming. 310 • Anderson reminded the Council to file their Financial Disclosure Forms before the deadline. 311 312 8. PUBLIC PARTICIPATION: 313 Council heard public comments regarding potential assistance from the Health Commissioner’s office to 314 help offset recreation department fees. Members of the public also offered suggestions to improve the 315 legislative approval process and raised questions about the constitutionality of the Citizen Bill of Rights. 316 9. ADJOURNMENT: 317 Being that there was no additional business before Council, the regular meeting adjourned at 9:32 p.m. 318 319 Attest: 320 321 322 _______________________________ ____________________________ 323 BELINDA B. ANDERSON, MMC EBONI A. JOHNSON 324 CLERK OF COUNCIL PRESIDENT OF COUNCIL 325 326 APPROVED: POSTED: 327 328

April 20, 2026 1. c. Through: Belinda Anderson, City Clerk From: Belinda Anderson, City Clerk SUBJECT: Proclamation - National Library Workers Day Attachments Proclamation - National Library Workers Day

P R O C L A M A T I O N National Library Workers Day WHEREAS, libraries are trusted and treasured institutions at the heart of our cities, towns, and schools are represented by dedicated, hard-working library workers; and WHEREAS, library workers play an important and unique role by providing an inclusive environment fostering a sense of safety, belonging, and community, where all are treated with respect and dignity; and WHEREAS, library workers help people of all ages and backgrounds find and interpret the information they need to live, learn, and work in a challenging world; and WHEREAS, library workers keep our libraries running, maintaining programs, and collections that are as diverse as the populations they serve; and WHEREAS, library workers assist patrons to navigate resources such as computer technology, electronic learning, multimedia content, and educational programs; and WHEREAS, library workers enthusiastically champion our youth fostering creativity and a wealth of diverse opportunities for growth, inspiration, and learning; and WHEREAS, libraries, library workers, and library supporters across America are celebrating National Library Workers Day on April 21, 2026, sponsored by the American Library Association- Allied Professional Association (ALA-APA). NOW, THEREFORE, be it resolved that in recognition of National Library Workers Day and the hard work, dedication, and expertise of our librarians and library support staff, I, Eboni A. Johnson Mayor and President of the Council of the City of Oberlin, Ohio, encourage all in this community to take advantage of the variety of library resources available and to thank library workers for their exceptional contributions to American life. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Oberlin, Ohio, to be affixed hereto this 20th day of April 2026. _____________________________________ Eboni A. Johnson Mayor/President of Council

April 20, 2026 1. d. Through: Belinda Anderson, City Clerk From: Belinda Anderson, City Clerk SUBJECT: Proclamation - Arbor Day 2026 Attachments Proclamation -Arbor Day 2026

P R O C L A M A T I O N Arbor Day 2026 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and Arbor Day was first observed with the planting of more than a million trees throughout Nebraska, and is now observed throughout the nation and the world; and WHEREAS, trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, release life-giving oxygen, and provide habitat for wildlife; and trees are a renewable resource, giving us paper, furniture, wood for our homes, and myriad other products; and trees in our community increase residential property values, enhance the economic vitality of business areas, beautify our City, and wherever they are planted are a source of joy and spiritual renewal; and WHEREAS, the planting of trees helps counteract global climate change, because atmospheric carbon dioxide is a leading contributor to climate change, and as trees grow they remove carbon dioxide from the atmosphere, storing the carbon and releasing oxygen; and a single tree can remove more than a ton of carbon dioxide over its lifetime; and WHEREAS, according to the United States Forest Service, 50 million strategically placed shade trees could eliminate the need for seven 100-megawatt power plants; and trees around homes and in cities slow winter winds, reducing the need for winter heating; and WHEREAS, in 2026 the City of Oberlin expects to receive its 27th consecutive Arbor Day Foundation Tree City USA Award , in recognition of our commitment to community forestry; WHEREAS, the City of Oberlin’s Open Space and Visual Environment Commission, along with various individuals, organizations in our community, and the City of Oberlin, have planned and undertaken appropriate exercises to commemorate the occasion. NOW, THEREFORE, I, Eboni A. Johnson, Mayor and President of the Council of the City of Oberlin, Ohio, do hereby proclaim April 24, 2026, to be ARBOR DAY in the City of Oberlin, and I urge all citizens to continue supporting efforts to protect our urban forestry program, and to pass on as a legacy to future generations our deep appreciation, every day, of the abundant excellence of trees. IN WITNESS WHEREOF, I have hereunto subscribed my hand and caused the Great Seal of the City of Oberlin, Ohio, to be affixed hereto, this 20st day of April, 2026. _______________________________________ Eboni A. Johnson Mayor/President of Council

April 20, 2026 1. e. Through: Greg Holcomb, City Manager From: Jeff Baumann, Public Works Director SUBJECT: Presentation & Discussion of the Stormwater Strategic Plan - Public Works staff and K.E. McCartney Attachments Presentation Overview

Public Works Office • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.7204 • (F) 440.775.7208 • www.cityofoberlin.com April 13, 2026 TO: Council President City Councilmembers CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Jeff Baumann, Public Works Director SUBJECT: Stormwater Strategic Plan – Presentation & Discussion Introduction The Public Works Department has been working with K.E. McCartney & Associates, Inc. (KEM) for several years now to develop a stormwater strategic plan for the City of Oberlin. Public Works staff with KEM engineers, Mark Rufener and Alex Alt, will present the final draft to City Council on April 20th. This has been a lengthy and thorough planning process. Funding to development a stormwater master plan was programmed into the planning budget during the creation of the City’s stormwater utility. In August, 2020, City Council authorized an Agreement with K.E. McCartney, Inc. (KEM) to develop the plan. Key elements of our presentation will include:  Overall context. The Clean Water Act, stormwater NPDES permitting and the (6) Minimum Control Measures. Our stormwater utility and our partnership with the Lorain County Stormwater District.  Plan development processes. Mapping and assessments.  Stormwater modeling. 2D mapping. Inundation maps.  Public input. Stakeholder input.  Investigative priorities  Administrative priorities  The next NPDES permit cycle. Ordinance updates.  Business Plan update  Q & A We’re still working with KEM to develop the presentation for April 20th. It will be posted when it becomes available. City Engineer Randall Roberts, Stormwater Coordinator Jennifer Reeves and GMD Superintendent Dawn Ferro are also expected to join us at the City Council meeting to provide additional information and answer questions. If there are any questions in advance, please let me know.

April 20, 2026 1. f. Through: Greg Holcomb, City Manager From: Greg Holcomb, City Manager SUBJECT: MMY US Modular Home Presentation

April 20, 2026 1. g. Through: Greg Holcomb, City Manager From: Greg Holcomb, City Manager SUBJECT: Green Acres Plan Presentation Attachments Green Acres Development Plan

• City of Oberlin • City Manager’s Office • 69 South Main Street • Oberlin, Ohio 44074 • (P) 440-775-7206 • (F) 440-775-7208 • • CityofOberlin.com • City of Oberlin Green Acres Eco-Village Housing Development Plan I. Project Overview The City of Oberlin is advancing development of a new eco-village neighborhood designed to provide sustainable, mixed-density housing with integrated green space and active transportation connections. The project includes 17 one unit residential dwellings, multi- unit residential condominiums, and a community park. The project will be completed in four phases. The development aims to demonstrate environmentally responsible growth by emphasizing energy efficiency, electric infrastructure, and connectivity to community amenities. II. Purpose and Objectives The purpose of this plan is to outline the guiding framework, design standards, incentives, and implementation steps for the eco-village development. The project is intended to: 1. Support the City’s sustainability and carbon reduction goals. 2. Provide high-quality, energy-efficient housing options with an emphasis on affordability. 3. Encourage all-electric building design and renewable energy adoption. 4. Foster walkable, connected neighborhoods with safe access to parks and trails. 5. Serve as a model for future sustainable developments in the community. III. Guiding Principles • Sustainability: Reduce greenhouse gas emissions through energy-efficiency incentive options.

• City of Oberlin • City Manager’s Office • 69 South Main Street • Oberlin, Ohio 44074 • (P) 440-775-7206 • (F) 440-775-7208 • • CityofOberlin.com • • Connectivity: Ensure continuous pedestrian and bicycle access between residences, the community park, and nearby trails. • Community: Design spaces that encourage social interaction and shared stewardship of amenities. • Resilience: Incorporate natural stormwater management and native landscaping to enhance long-term environmental performance. • Diversity: Provide housing options accessible to a variety of household types and income levels. IV. Development Components A. Residential Development • Single- unit residential dwellings s (17 units): Detached homes ranging from approximately 800 sq. ft. and larger, with optional all-electric configurations. • Multi- unit residential condominiums: Multi-Clustered energy-efficient units featuring shared common green space and amenities. B. Park and Open Space • Central community park featuring native pollinator meadow, shaded seating areas, walking paths, and a play structure. • Optional community garden or orchard space to promote resident engagement and food sustainability. C. Trails and Connectivity • Dedicated pedestrian and bicycle paths connecting all homes to the park and linking to the regional bike trail network. • Connection to the future Western Reserve Land Conservancy project on the northeast corner of Rt 511 and Oberlin Road. • Solar-powered, low-impact pathway lighting for safety and energy efficiency.

• City of Oberlin • City Manager’s Office • 69 South Main Street • Oberlin, Ohio 44074 • (P) 440-775-7206 • (F) 440-775-7208 • • CityofOberlin.com • V. Development Phasing and Implementation Steps Phase 1 – Infrastructure and Utilities • Finalize civil engineering and utility design plans. • Coordinate trenching and conduit installation with electric, water, and sewer. • Construct stormwater management systems and install underground infrastructure. • Complete site grading. Phase 2 – One Unit Residential Construction • Release building lots to purchasers with a signed contract for construction with City’s approved contractors. • Offer incentives to have all electric home or carbon reducing electric equipment options. • Begin home and condominium construction with emphasis on all-electric systems and high-efficiency envelopes. Phase 3 – Park and Connectivity Improvements • Construct the park, install play structures, landscaping, and stormwater bioswales. • Pave pedestrian paths; complete trail linkage to regional network. • Install signage, benches, lighting, and eco-village identification features. Phase 4 – Condominium Construction • Identify developer for the construction of multi-family condominium homes. • Establish a condo’ association (COA) or cooperative for maintenance of shared amenities.

• City of Oberlin • City Manager’s Office • 69 South Main Street • Oberlin, Ohio 44074 • (P) 440-775-7206 • (F) 440-775-7208 • • CityofOberlin.com • VI. Sustainable Design Standards All development within the eco-village shall adhere to the following sustainability requirements and recommendations: 1. Energy Efficiency: o Homes shall meet or exceed Energy Star standards. o Building envelopes must incorporate high-performance insulation and windows. 2. All-Electric Readiness: o Electric HVAC systems (heat pumps), induction cooktops, and electric water heaters. (If owner utilizes grant funding) 3. Solar Integration: o All structures designed to be solar-ready with roof conduit and orientation suitable for panels. 4. Water Conservation: o Low-flow fixtures and native landscaping that eliminates need for permanent irrigation. 5. Stormwater Management: o Use of bioswales, rain gardens, and pervious materials to reduce runoff and support infiltration. VII. Incentive Framework To encourage residents and builders to adopt all-electric and sustainable systems, the City will explore the following incentives: 1. Utility Rebates: Partnership with OMPLS, Energy Smart, and Sustainable Reserve Fund for rebates of up to $20,000 per home for electric heat pumps, induction ranges, and EV charging installations.

• City of Oberlin • City Manager’s Office • 69 South Main Street • Oberlin, Ohio 44074 • (P) 440-775-7206 • (F) 440-775-7208 • • CityofOberlin.com • 2. Permit Fee Reductions: Reduced permit or connection fees for meeting energy performance targets. 3. Green Recognition Program: Public acknowledgment and signage for homes achieving net-zero or high-performance energy status. 4. Financing Support: Coordination with local lenders. VIII. Infrastructure and Coordination Needs • Departments Involved: Engineering, Planning, Building, Parks, and Sustainability Departments and OMLPS. • External Partners: Utility companies, regional trail agencies, and potential sustainability grant providers. • Funding Opportunities: o City Sustainable Reserve Fund allocations o State and federal energy grants (e.g., EV infrastructure programs) o Public-private partnerships for renewable energy or green infrastructure projects IX. Community Engagement Strategy The City will maintain ongoing engagement throughout project implementation, including: • Public information meetings and on-site updates. • Educational materials for future residents on sustainable living practices. • Collaboration with local schools or civic organizations for park and trail stewardship activities.

• City of Oberlin • City Manager’s Office • 69 South Main Street • Oberlin, Ohio 44074 • (P) 440-775-7206 • (F) 440-775-7208 • • CityofOberlin.com • X. Conclusion The Eco-Village Housing Development represents a forward-thinking approach to sustainable neighborhood design in Oberlin. The development will utilize two developers, one local and one modular builder, both of which provide sustainable practices in their construction. The homes will be offered at market rate pricing with customization guiding pricing. In the last phase, the multi-unit residential condominium will allow for low-cost entry into owning a home. This multi-layered approach on the site provides an equitable way to provide housing for residents across incomes and to help create a more cohesive community.

April 20, 2026 5. A. From: Diane Ramos SUBJECT: Ordinance No. 26-19 AC CMS: An Ordinance Amending the City of Oberlin Employee Policy Manual to Go Into Immediate Effect (3rd) Attachments Ordinance No. 26-19 AC CMS Proposed ordinance as amended Exhibit A (Clean) Exhibit A (Redline) Memo

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-19 AC CMS AN ORDINANCE AMENDING THE CITY OF OBERLIN EMPLOYEE POLICY MANUAL TO GO INTO IMMEDIATE EFFECT WHEREAS, The City of Oberlin adopted an Employee Manual known then as the “Human Resources Policy Manual” on October 7, 2003; and WHEREAS, The Manual, now titled the “City of Oberlin Employee Policy Manual,” has been amended on twelve occasions, since its adoption in 2003 to ensure that the City’s human resources practices are in compliance with current law and to provide for the benefit of City of Oberlin employees; and, WHEREAS, Council for the City of Oberlin desires to amend the Employee Policy Manual to assure that current practices are accurately reflected in the Manual and are otherwise in compliance with the law, to clarify the provision of certain employee benefits and to otherwise provide for the well - being of City of Oberlin Employees. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, and State of Ohio: SECTION 1. That the amended Employee Policy Manual for the City of Oberlin, Ohio is attached as Exhibit A and incorporated herein is hereby approved with all provisions taking effect upon passage. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal actions, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To amend the City of Oberlin Employee Policy Manual to ensure the orderly and efficient operation of the municipality and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading 2nd Reading 3rd Reading ATTEST: BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-19 AC CMS AN ORDINANCE AMENDING THE CITY OF OBERLIN EMPLOYEE POLICY MANUAL TO GO INTO IMMEDIATE EFFECT WHEREAS, The City of Oberlin adopted an Employee Manual known then as the “Human Resources Policy Manual” on October 7, 2003; and WHEREAS, The Manual, now titled the “City of Oberlin Employee Policy Manual,” has been amended on twelve occasions, since its adoption in 2003 to ensure that the City’s human resources practices are in compliance with current law and to provide for the benefit of City of Oberlin employees; and, WHEREAS, Council for the City of Oberlin desires to amend the Employee Policy Manual to assure that current practices are accurately reflected in the Manual and are otherwise in compliance with the law, to clarify the provision of certain employee benefits and to otherwise provide for the well- being of City of Oberlin Employees. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, and State of Ohio: SECTION 1. That the amended Employee Policy Manual for the City of Oberlin, Ohio, attached as Exhibit A and incorporated herein is hereby approved with all provisions taking effect upon passage. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal actions, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To amend the City of Oberlin Employee Policy Manual to ensure the orderly and efficient operation of the municipality and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading 2nd Reading 3rd Reading ATTEST: BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 CITY OF OBERLIN EMPLOYEE POLICY MANUAL Adopted by Oberlin City Council Ordinance No. 03-75 AC CMS Effective October 7, 2003 As Amended: Ord. # 04-07; Effective Jan. 20, 2004 Ord. # 04-43; Effective June 7, 2004 Ord. # 07-15; Effective Jan. 16, 2007 Ord. # 08-02; Effective Jan. 7, 2008 Ord. # 10-85; Effective February 2, 2011 Ord. # 13-70; Effective December 16, 2013 Ord. # 15-16; Effective April 6, 2015 Ord. # 15-26; Effective June 15, 2015 Ord. # 17-54; Effective November 6, 2017 Ord. # 19-70; Effective November 18, 2019 Ord. # 21-55; Effective August 16, 2021 Ord. # 23-02; Effective January 3,2023



CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 Dear City of Oberlin Employee, The City of Oberlin has established a positive reputation for providing our community with excellent municipal government services. This reputation is owed in large part to the quality of people who are employed by the City, and their high standards of performance. To help assure employee success, we have developed a comprehensive program of employee policies and benefits that are summarized in this publication. Employees are expected to read this manual, abide by its terms and use it as a reference. Our continued success in providing excellent service to the community depends on how well we work as a team in communicating with and supporting each other. Each person is expected to treat one another, our residents and visitors with dignity and respect in accordance with the public trust placed in each of us. Your suggestions for improving processes and procedures are always welcome. Thank you for your cooperation and the quality service you provide to the City of Oberlin. _______________________ ______________________ Greg Holcomb Marin Fowler City Manager City Finance Director ______________________ ______________________ Jon D. Clark Belinda B. Anderson Law Director Clerk of Council

CITY OF OBERLIN EMPLOYEE POLICY MANUAL TABLE OF CONTENTS Welcome General Provisions 1. Purpose 1 2. Scope 1 3. Administration and Approval 2 4. Department Policies and Procedures 2 Responsibilities for Managing Information and Serving the Public 1. Contact with the Public 2 2. Contact with City Council 2 3. Contact with Media 3 4. Release of Information and Public Records 3 Employment Policies and Procedures 1. Equal Employment Policies 3 2. Methods of Appointment 4 3. Types of Appointments 4 4. Present Employee Consideration 5 5. Employment of Relatives 5 6. Immigration Requirements 6 7. New Employee Orientation 6 8. Probationary Periods 6 9. Layoffs 7 10. Resignations / Retirements / Separation from Service 7 Hours of Work/Attendance 1. Hours of Work 7 2. Attendance Recording 8 3. Work Schedule 8 4. Attendance and Tardiness 8 5. Break and Lunch Periods 9 Classification, Performance Evaluation and Compensation 1. The Classification Plan 9 2. Maintenance of the Position Classification Plan 9 3. Pay Grades 9 4. Pay Periods 9 5. Compensation 9

6. Regular-Extra/Overtime Compensation 10 7. Compensatory Time (Comp Time) 11 8. Compensable Benefits 11 9. Performance Review 11 10. Employee Records 12 Employee Benefits 1. Sick Leave 12 2. Vacation 14 3. Personal Leave 16 4. Holidays 16 5. Employee Assistance Program (EAP) 17 6. Health, Dental and Vision Insurance 18 7. Life Insurance 18 8. Retirement / Pension Plan 18 9. Workers’ Compensation 18 10. Injury Leave 18 11. Unemployment Insurance 19 Continuing Education 1. Attendance at Conferences and Seminars 19 2. Tuition Reimbursement 20 Time Away From Work 1. Leave Application Process 20 2. Family and Medical Leave 20 3. Parental Leave 21 4. Military Training and Active Duty Leave 21 5. Civic Duty Leave 21 6. Leave Without Pay 21 7. Unauthorized Absence 21 Working With Each Other 1. Problem Solving 22 2. Corrective Action 23 3. Harassment & Discrimination 25 4. Participation in Political Activity 26 5. Gifts and Gratuities 26 6. Outside Employment 27 7. Dress Code / Appearance / Uniforms 27 8. Internet & Email Policy 27 9. Telephone, Cellular Phone & Data Service Policy 28 10. Employee Recognition 28

Safety and Health 1. General Considerations 28 2. Employee Identification 29 3. Accident Reporting 29 4. Vehicle Use and Insurability 29 5. Smoke-Free/Tobacco-Free Environment 30 6. Alcohol & Drug-Free Workplace 30 Administration 1. Travel Expenses 31 Modifications to this Manual 31 Glossary of Terms 32 NOTE: Policies and procedures referenced, but not contained, within this manual can be obtained from your supervisor, the HR Department, or the City of Oberlin shared drive.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 1 General Provisions 1. Purpose The purpose of this manual is to set forth the policies and procedures that will be followed by the City of Oberlin in the administration of its Human Resources program. The City’s policies and procedures are intended to establish an efficient, equitable and functional system of Human Resources administration based on merit principles which govern employee selection, promotion, transfer, layoff, dismissal, discipline and other conditions of employment. For those who are at-will employees, the policy manual does not change the employment-at-will relationship in any way. Employees who fall under the provisions of an executed Collective Bargaining Agreement, or the City of Oberlin Civil Service Rules, shall be guided by relevant provisions in those documents regarding the employment relationship. The information contained in the City of Oberlin Employee Policy and Procedures Manual has been prepared as a management guide to general human resource methods at the City of Oberlin. If anything has been stated that is different from actual provisions of benefit plan documents, the actual provisions will govern. The policies contained in the manual may be changed from time to time, at the City’s discretion for any reason, with or without notice. The policies and statements contained in the manual, as in other provisions that may be modified or added from time to time, are not direct or implied contractual commitments between the City of Oberlin and its employees with respect to duration of employment, level of compensation, or any other terms or conditions that are a part of the employment relationship. It does not promise that the policies mentioned will be applicable in any given instance. The policy manual is not an employment contract and does not provide any enforceable contractual rights to the employee with respect to his/her terms or conditions of employment. Neither these guidelines, nor any written or oral policies, practices and procedures that may develop from these guidelines create either an express or implied employment contract. 2. Scope This manual is prepared for all employees of the City of Oberlin. For employees who are covered under collective bargaining agreements or the Civil Service Commission Rules, the provisions in those agreements/documents will prevail. Specific department rules and standard operating procedures that have been reviewed and approved by the Appointing Authority will also prevail (see section 4

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 2 below). The provisions of this manual shall not be binding upon Oberlin City Council in the employment of its appointees unless otherwise required by applicable law. 3. Administration and Approval The City’s Appointing Authorities (or his/her designee), shall be responsible for the overall administration of these policies and procedures. The City’s Human Resources Administrator (HRA), shall serve as the City Manager’s designee. City Council approval may be required for some of the policies referenced herein. 4. Department Policies and Procedures Individual Department Directors have the right to establish certain policies and procedures that are unique to the department. If these policies are related to personnel or finance, they should be reviewed and approved by the Appointing Authority. Responsibilities for Managing Information and Serving the Public 1. Contact with the Public The City of Oberlin’s employees will, at all times, treat the residents of Oberlin and the general public with patience, courtesy, dignity and respect. Beyond acts that are obviously illegal and/or unethical, any behavior that is not conducive to properly and effectively serving the citizens of Oberlin is prohibited, and may be subject to corrective action. In addition, the City of Oberlin and its employees will make every effort in dealings with the general public to make reasonable accommodations for persons with disabilities. While employees are encouraged to be helpful and courteous to the public, responses to requests for information should comply with the City’s Public Records Policy, as amended. Questions about the City’s policy should be referred to the employee’s supervisor. 2. Contact with City Council All employees are expected to respond to requests from City Council through the appropriate Appointing Authority in a timely manner. Neither City Councilmembers nor Board or Commission members can act directly to resolve employee concerns or issues. Thus, employees are encouraged to use steps

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 3 under the section covering “Problem Solving” of this manual to address and resolve issues and concerns. Board and Commission members do not have the authority to direct City employees to perform duties on their behalf or on behalf of their respective board or commission. City employees should direct Board/Commission members to the appropriate Appointing Authority and/or Board/Commission staff liaison to address their concern. 3. Contact with the Media Representatives of the media who are seeking information or opinions concerning pending legislation, litigation, or other matters of apparent interest to the general public may contact City of Oberlin employees from time to time. Any requests for non-routine information from media representatives must be immediately referred to the appropriate Department Director and be reported to the Appointing Authority. It is important that the media be provided accurate and timely information. Accordingly, in the context of City government business, employees should not initiate contact with the media unless assigned as his/her responsibility by an Appointing Authority. 4. Release of Information and Public Records It is the policy of the City of Oberlin that openness leads to a better informed citizenry, which leads to better government and better public policy. The City of Oberlin policies and practices regarding release of information and public records adhere to the State of Ohio Public Records Act and employees receiving requests for public records should refer and adhere to the City’s Public Records Policy. All requests for information regarding the plans or business affairs of the City, or the personal and/or business affairs of its employees, except routine matters relating to day-to-day operations, shall be immediately referred to the Department Director or Appointing Authority. Employees are prohibited from releasing such information without specific authorization of the Department Director or as may be authorized by departmental policies and procedures. Employment Policies and Procedures 1. Equal Employment Policies The City of Oberlin’s policy is to treat all employees and employment applicants without discrimination on the basis of race, religion, color, sex, ancestry, national origin, military status, familial status, disability, sexual orientation, gender identity or expression, political beliefs or affiliation, or any other legally-protected attribute.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 4 The City will comply with all local, state and federal laws relating to equal employment practices. The City of Oberlin’s policy on non-discrimination applies to all levels of employment and personnel policies, including but not limited to the following: advertisement, recruitment, selection, promotion, demotion, transfer, compensation, benefits, work assignments, layoff and return from layoff, termination, training, retirement, and City-sponsored educational, social and recreational programs. Questions and concerns should be addressed to the employee’s supervisor, Department Director, or to the Human Resources Administrator (HRA), who serves as the City of Oberlin’s EEO compliance officer. 2. Methods of Appointment City vacancies shall be filled either by original appointment, promotion, reassignment, transfer, demotion, or re-employment, and shall require submission of an application. Vacant positions classified as competitive by the Civil Service Commission shall be filled in compliance with the Rules and Regulations of the Civil Service Commission. In case a vacancy must be filled immediately, the Appointing Authority may make an interim, temporary assignment, until such time as the final appointment has been made. Review of the temporary assignment and recruitment and selection process will take place, if applicable, every 6 months until the permanent appointment has been made. During the period of such interim assignment the recruitment and selection processes will proceed (refer to Recruitment Guidelines document). No person shall hold more than one City of Oberlin position at the same time without prior approval of both Department Heads (if applicable) and the respective Appointing Authority(ies). 3. Types of Appointments Employees shall be appointed to one of the following classifications in consultation with the respective Appointing Authority and/or the HRA: (a) Full-Time: A position which requires working a full department schedule per week, which is generally between thirty-seven and one half (37.5) and forty (40) hours per week. Full-time positions will be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on the job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 5 (b) Part-Time: A position which requires consistently working a part-time schedule, which is generally between twenty (20) and thirty (30) hours per week and which is not classified as a limited or seasonal classification. Part- time employees will be classified as either FLSA exempt (salaried) or FLSA non- exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements. (c) Part-Time Firefighter: A position which requires working a part-time schedule as determined by the Fire Department that includes response to emergency calls, as well as scheduled shifts and training. This position is classified as FLSA non-exempt (hourly), in accordance with the Fair Labor Standards Act. (d) Limited Part-Time/Seasonal: A position working a part-time, full-time or variable schedule on a regular or irregular basis, and is typically performing work associated with a particular project, season or recreational activity or other employment needs that may arise. Limited part-time positions may be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act, and are not represented by a bargaining unit. Appointments to limited part- time positions may run consecutively from one season to the next, and an employee may work in multiple limited part-time positions consecutively. All required payroll forms must be completed and submitted to the Finance Department and employee orientation will be administered by the Human Resources Department in conjunction with the Appointing Authority or Department Supervisor at the start of employment with the City. In situations where an employee retirement or resignation can be anticipated or planned for, a position may be filled, with the approval of the Appointing Authority, up to several months early to allow for education and training for the individual replacing the departing employee. 4. Present Employee Consideration When a City position becomes vacant, the City may initiate both internal and external recruitment processes simultaneously. Supervisors should refer to the Recruitment Guidelines. 5. Employment of Relatives The City of Oberlin permits the employment of qualified relatives of employees, and/or of the employee’s household, as long as such employment does not create

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 6 actual conflicts of interest. That is, the intent is that no employee is permitted to work within the “chain of command” of one’s relative and be in a position of influence over the work responsibilities, salary, schedule, career progress, benefits or other terms and conditions of employment. For purposes of this section, “relative” is defined as a spouse, child, parent, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, first cousin, corresponding in-law, “step” relation, or any member of the employee’s household. The City will use sound judgment in the placement of related employees in accordance with the following guidelines: • There will be no direct reporting or supervisor to subordinate relationship allowed • No relatives of Department Directors, City Council Appointees, or the HRA will be permitted to work within the chain of command of his/her department • Employees who marry or become part of the same household while employed are treated in accordance with this policy and may be transferred at the earliest practicable time • No relatives of City Councilmembers shall be hired by the City during that Councilmember’s term in office. 6. Immigration Requirements Federal law requires that all individuals who become employees of any organization be authorized to work in the United States. Upon hiring, every individual will be required to submit documentation to prove his or her authorization to work in accordance with relevant federal regulations. 7. New Employee Orientation To help each employee get off to a good start in his/her employment with the City of Oberlin, a “New Employee Orientation” will be provided. This orientation will include a range of information, administrative matters, and personal introductions. 8. Probationary Periods The probationary period shall be utilized as an opportunity to observe a new employee’s work, to train and aid the new employee in adjustment to his/her position, and to terminate any new employee whose work performance fails to meet required work standards. Except as provided in a collective bargaining agreement, all full-time employees, part-time employees, and part-time firefighters shall serve a probationary period of 12 months. A probationary employee may be terminated at any time, with or

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 7 without cause, during the probationary period. Supervisors shall observe the employee’s work performance and counsel any probationary employee whose work performance is marginal or inadequate. Supervisors shall document said counseling and any deficiencies. Promoted or transferred employees shall serve a probationary period of twelve (12) months in the new position. Such employees who exhibit inadequate performance during the probationary period may at the discretion of the Appointing Authority be terminated or transferred to another position subject to a probationary period of twelve (12) months. 9. Layoffs The Appointing Authority may lay off any employee due to lack of funds, curtailment of work or abolishment of a position. At the discretion of the Appointing Authority, employees shall be laid off in reverse order of anniversary date unless there are compelling operational needs. 10. Resignations/Retirement/Separation from Service Employees are encouraged to provide at least two weeks’ written notice of resignation to facilitate a smooth transition out of the City. Department Directors are encouraged to provide at least thirty (30) days’ written notice of resignation. All resignations shall be confirmed in writing by the Appointing Authority. All resignations become final upon confirmation. In the event a classified non-probationary employee is involuntarily terminated, the employee will be provided with an opportunity for a final hearing, in accordance with applicable law. Prior to final separation, employees must return all City property and any financial and IT audits will be conducted if needed and applicable. Hours of Work/Attendance 1. Hours of Work Regular hours of work for full-time employees consist of 37.5 or 40 hours per week as assigned by the Appointing Authority at the time of hire. Police and Fire Department hours of work will be in accordance with the applicable requirements of the Fair Labor Standards Act. Hours of Court employees are subject to the Municipal Court Judge.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 8 2. Attendance Recording In order to ensure accurate reporting of an individual’s time for payroll purposes and attendance record maintenance, each employee is required to complete and submit the required documentation as established by the Finance Department, in a timely and accurate manner. including This documentation shall be approved by both the employee and the applicable supervisor. 3. Work Schedule Work schedules shall be determined by the Department Directors for employees in their departments, subject to the Appointing Authority’s approval and may vary to meet a department’s unique needs. Work schedules shall be arranged to meet the needs of the City. Flex time is a work schedule with time of arrival and departure that differs from the standard operating hours. Full-time employees are eligible, in certain circumstances and on a case by case basis to adopt a flexible work schedule. A flextime arrangement may be suspended or cancelled at any time. Non-exempt employees may be asked to work overtime regardless of a flextime schedule. Department Heads or Appointing Authorities may permit employees to occasionally work from home, in lieu of regular work hours, where circumstances are deemed appropriate for an employee to be compensated for performing assigned responsibilities while working at home. Working from home requests must be pre- approved following the determination that all or significant components of the work can be done at home, operational needs of the department are met, and the work is considered official City business. In all cases while working from home, employees may be requested to provide additional documentation of work records, as deemed necessary by their supervisor. The employee must adhere to the Work From Home Policy. Alternative work schedules may be approved by Appointing Authorities when customer service needs, weather, or other circumstances dictate modified schedules. 4. Attendance and Tardiness Regular and punctual attendance at work is required of all employees. If an employee will be unable to report for work as scheduled, he/she must notify the department in accordance with the procedures established by the employee’s department.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 9 5. Break and Lunch Periods Each full-time and part-time employee is normally entitled to two (2) fifteen (15) minute breaks per assigned work period, which shall be taken separately. Breaks are subject to the discretion and approval of the Department Director, depending on, but not limited to staffing levels, level of work and temporary fluctuations in workload. Break periods must be used as assigned and cannot be accumulated, nor used in conjunction with start or stop work times or lunch times. Lunch breaks, which shall be unpaid, shall be either one-half (1/2) hour or one (1) hour in length, depending upon departmental rules, and should not be used in conjunction with start or stop work times or other breaks, unless approved by the Department Director on a limited basis. Classification, Performance Evaluation, and Compensation 1. The Classification Plan A position classification plan is in place to provide a basis for evaluating positions, assigning a pay grade to each position, and ensuring that individual employees are compensated competitively, taking into account both internal and external equity. A position description will be maintained for each position, including position title, reporting relationship, summary of position, specific duties, education and experience requirements, and any special knowledge and skill requirements. 2. Maintenance of the Position Classification Plan The respective Appointing Authority shall be responsible for the proper and continuous maintenance of the Position Classification System in accordance with applicable sections of Chapter 145 of the Codified Ordinances of the City of Oberlin. Methods for requesting or initiating a change to the Plan are established in Chapter 145 of the Codified Ordinances. 3. Pay Grades Each position within the classification system will be assigned a pay grade that indicates the minimum and maximum pay rates for employees within a particular pay grade. Periodic adjustments may be made to the pay grades, with the approval of City Council. 4. Pay Periods

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 10 Paydays shall be on a bi-weekly schedule and will occur on Fridays, unless otherwise scheduled. 5. Compensation Employee compensation may be comprised of, but not limited to, the wage rate and/or any other special provisions outlined in this Manual or under a collective bargaining agreement. Wage increases, initiated by the respective Department Director and approved by the respective Appointing Authority, may be granted for meritorious service. Except as otherwise provided, no employee shall receive pay in addition to the wages authorized by the pay plan for services rendered. 6. Regular-Extra/Overtime Compensation Eligibility: All FLSA non-exempt employees are subject to the overtime pay provisions of the Fair Labor Standards Act and must be compensated for all hours worked, including work on and off work premises. No employee will be permitted to work in excess of their regularly scheduled work hours without prior supervisory approval. Overtime is considered time worked in excess of forty (40) hours in a single work week. The work week starts at 12:01 A.M. Saturday and ends at 12:00 midnight, Friday. In no case will pyramiding of overtime be allowed. NOTE: There are special rules regarding overtime for law enforcement and fire protection employees. Please refer to the appropriate provisions of the FLSA. Scheduling: Regular-extra time/Overtime opportunities shall be distributed as fairly as possible to employees among those who are qualified and willing to accept the work. Regular-extra/overtime opportunities shall be granted to those willing employees before being assigned Regular-extra/overtime scheduling in all departments and must be approved by the Department Director or supervisor prior to regular-extra/overtime work, except in the case of an emergency. Compensation: Regular-Extra Pay: FLSA non-exempt employees whose regularly scheduled work week is less than forty (40) hours are compensated at the regular hourly rate for time worked in excess of regularly scheduled hours during the work week, up to forty (40) hours in a work week. For example, if an employee has a regularly scheduled work week of 37.5 hours, any time worked beyond 37.5 hours, up to 40

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 11 hours in a work week will be paid at the employee’s regular hourly rate. Any time worked over 40 hours in a work week will be eligible for overtime pay. Overtime Pay: FLSA non-exempt employees are compensated at one and one-half times the regular hourly rate for time worked in excess of forty (40) hours in a work week. 7. Compensatory Time (Comp Time) In lieu of payment for time worked, FLSA Non-Exempt employees whose regularly scheduled work week is less than forty (40) hours, may bank paid time off for later use that is equal to the number of hours worked over the employee’s regularly scheduled hours, up to forty (40) hours in a work week. In lieu of payment for time worked in excess of the employee’s regular schedule hours, FLSA Non-Exempt employees may accumulate for later use, paid time off that is equal to one and one-half times the number of hours worked for hours worked over 40 hours in a work week. No more than forty (40) hours of earned compensatory time may be accumulated. An employee must receive prior approval and schedule compensatory time off in advance with his/her supervisor. All FLSA non-exempt employees must complete and submit required payroll documentation reflecting actual time worked on a bi-weekly basis. If the employee has worked beyond his/her regularly scheduled hours during the work week, the employee is to elect on the documentation if he/she would prefer to receive regular-extra and/or overtime pay or to bank compensatory time for the time worked in excess of his/her regular schedule. In the absence of a timely election, employees will be paid regular-extra and/or overtime pay for time worked in excess of their regular schedule. If an employee’s terminates employment, compensatory time is to be paid at the employee’s current rate of pay on or about the next regular payday following the date of termination. If an employee is transferred to another FLSA non-exempt position in a different department, the employee will maintain any banked compensatory time, which may be used or paid out in accordance with the above provisions. If an FLSA non-exempt employee is promoted or transferred to an FLSA exempt position, any compensatory time banked while in the FLSA non-exempt position will be maintained and may be used or paid out in accordance with the above provisions. 8. Compensable Benefits

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 12 In accordance with IRS regulations, certain benefits, such as those pertaining to vehicles, communication services/devices or uniforms, may be considered compensable, and therefore, subject to certain taxes. 9. Performance Review The City of Oberlin recognizes that timely, candid performance feedback and discussion with employees is essential to good work performance and employee development. To that end, supervisors should review each employee’s individual performance at least annually. Individual employees may be required to complete a self-appraisal as part of the overall performance review process. The purposes of the Performance Review program are to create an understanding with the employee as to how well he/she is performing, and establish a plan for improved work performance and future job/professional growth, in accordance with the procedures and guidelines for Performance Evaluation as established by the respective appointing authority. In accordance with a merit-based pay system, the results of a Performance Evaluation may impact an employee’s pay. Human Resources, supervisors, Department Directors, and Appointing Authorities are responsible to see that this program is implemented in a timely and consistent manner. 10. Employee Records The following individual employee records will be maintained in the Human Resources Department files, except for those maintained by the Finance Director, the Law Director, the Clerk of Council, the Municipal Court, and the City Council for their Appointees: • Application/Job Description • Compensation History/Status Changes • Performance Reviews • Disciplinary Documents • Training/Certifications • Commendations/Miscellaneous • Medical/HIPAA Documents (maintained in a separate file) The Finance Assistant coordinating payroll will maintain records relating to payroll, taxes, employment verification, unemployment compensation, and various benefits- related information. The City’s HRA will maintain records relating to workers

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 13 compensation, FMLA leaves, and other non-payroll employee-related items. Employees should contact the Human Resources Administrator, the Finance Director, the Law Director, the Clerk of Council, the Municipal Court Judge or Clerk of Courts, or City Council as applicable, if they would like to review their personnel records. Employee Benefits 1. Sick Leave Each full-time employee shall earn fifteen (15) days of paid sick time per year, accrued bi-weekly, calculated at a rate of 4.6 hours for every 80 hours worked, and with unlimited carry-forward to subsequent calendar years. Part-time employees, and part-time firefighters shall earn sick leave, accrued in accordance with the number of hours that employee worked, and with unlimited carry-forward to subsequent calendar years. Sick Leave may be taken in one-quarter hour increments. Sick leave may be applied in the following situations: • Actual personal illness or injury not otherwise subject to Workers Compensation provisions • Up to the first ten (10) days of work-related injury leave (see Injury Leave Section) • For scheduled doctor’s appointments • To care for an ill or injured member of the employee’s immediate family • Bereavement leave for the death of an immediate family member. The City may require a medical excuse and/or medical return to work certification if the time away from work exceeds five (5) consecutive days. The City also reserves the right to require documentation from the doctor authorizing the employee to return to work. Abuse of Sick Leave will be cause for corrective action. If the City believes an abuse of Sick Leave is taking place, a physician’s statement can be required at any time. Supervisors are to refer to the Sick Leave Control Policy. Newly hired employees who have accumulated sick leave earned from previous employment by the State of Ohio or any other political subdivision of the State of Ohio, and who have become employed by the City within ten (10) years from the date of separation from the previous public employer, may transfer accumulated sick leave from the previous employer, up to the existing maximum accruable amount, upon approval from the appropriate Appointing Authority. There is unlimited accumulation of sick time. Sick time resulting from a transfer of time from a previous employer is not considered eligible for payment upon separation from employment until employee has successfully completed their

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 14 probationary period and a minimum of 12 months of active employment with the City of Oberlin. If an employee leaves prior to the requirements listed above, they will only be eligible for payment of all earned but unused sick time they have accumulated as a result of their employment with the City of Oberlin. Payment of unused sick time for a full-time employee at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum of480 hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum of 120 hours Discharge for Cause Not eligible for payment There is unlimited accumulation of sick time. Payment of unused sick time for a part-time employee and part-time firefighter at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum proration based on the following: the average annual hours (AAH) worked based on the prior five years of employment, or full length of employment, whichever is less, divided by 2080, multiplied by 480 hours: AAH/2080 x 480 = Maximum hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum as follows: AAH/2080 x 120 = Maximum hours Discharge for Cause Not eligible for payment Lump sum payments for full-time employees, part-time employees and part-time firefighters will be based on the employee’s base rate of pay at the time of retirement or separation.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 15 Sick Leave Donation: The City of Oberlin sick leave donation program provides the means for eligible City of Oberlin employees to voluntarily donate sick leave to be used by eligible employees who have been approved for Family and Medical Leave Act (FMLA) leave and have exhausted all of their own paid leave benefits. For more specific information about donating sick leave or applying for donated leave, please refer to the Sick Leave Donation Policy. 2. Vacation Vacations are earned by working. Each full-time employee is eligible for paid vacation as follows: FLSA Non-Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 5 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 10 days After 5 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days After 25 years of service 25 days FLSA Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 10 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 16 After 25 years of service 25 days As a recruitment tool to attract qualified employees, the respective Appointing Authority may make such adjustments to the length of service requirements as he or she shall deem to be appropriate under the circumstances. Vacation time granted at date of hire is not considered eligible for payment upon separation from employment until employee has successfully completed their probationary period and a minimum of 12 months of active employment with the City of Oberlin. Part-Time employees who have completed 1 year of service shall be eligible for an annual paid vacation allowance on a prorated basis, (i.e. number of hours worked compared to 2080 hours). Proration will be calculated based on the number of consecutive years of service, regardless of full-time or part-time status, in accordance with the appropriate corresponding full-time schedule (FLSA Exempt or FLSA Non- Exempt). Up to two (2) years of accrued but unused vacation can be carried over from year to year. When an employee’s vacation balance reaches an accrual equal to twice his/her annual accrual rate, additional accrual will cease. The responsible Appointing Authority or assigned designee may override this limitation under exceptional circumstances. Vacations may be taken in one -quarter hour increments and must be approved in advance by the employee’s supervisor. Vacation requests may be denied by supervisors in order to maintain operations. Vacation credit will not accrue during periods of unpaid leave, except for unpaid leave taken in accordance with Leave Without Pay section (see Time Away From Work, §6[c] Leave Without Pay section ). Full-time employees, part-time employees and part-time firefighters leaving City employment shall be compensated for vacation earned but not taken up to the date of retirement, separation or resignation. In the event of an employee’s death, any remaining compensation will be forwarded to the employee’s estate. Effective January 1, 2013, Full-Time Firefighter-Drivers, upon completion of one year of continuous employment, shall be eligible for a combined paid leave allowance, which shall be administered as vacation, to be scheduled in accordance with Fire Department rules established by the Fire Chief, that includes Vacation, Holidays, and Personal leave converted to firefighter shifts (one shift is equal to 24 hours) as outlined in this table: Years of Service Shifts 1-4 years 11 5-14 years 14

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 17 15-24 years 16 25+ years 18 3. Personal Leave: All full-time employees shall, in addition to all other leave benefits, be granted personal leave days each year according to the table below that must be taken within the year granted or be forfeited. Newly hired employees shall receive a prorated personal leave benefit, calculated from the hire date to the end of the year, and rounded up to the nearest half-hour. This personal leave shall be available at the time of hire. FLSA-Exempt Employees – Six (6) Personal Days All Other Full-time Employees – Four (4) Personal Days Personal leave may be taken in one-quarter-hour increments and must be approved in advance by the employee’s supervisor. Personal leave requests may be denied by supervisors in order to maintain operations 4. Holidays: City offices and non-essential services will be closed in observance of the following Holidays: New Year’s Day Labor Day Martin Luther King Jr. Day Indigenous Peoples’ Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve Juneteenth Christmas When a holiday falls on a Saturday, the preceding Friday will be the observed Holiday. When a holiday falls on a Sunday, the following Monday will be the observed Holiday. In the event that Christmas Eve and Christmas Day occur on a Friday/Saturday, they will be observed Thursday/Friday, if they occur on Saturday/Sunday, they will be observed on Friday/Monday, if they occur on Sunday/Monday, they will be observed on Monday/Tuesday. All full-time employees not required to work on observed holidays will be granted paid time off on those days at his/her regular pay rate for the amount of hours normally scheduled per day. Hours worked on a holiday observed by the City by FLSA non-exempt full-time, part-time, limited part-time and seasonal, and part-time firefighters, shall be compensated premium pay at the rate of one and one-half times the regular hourly rate of the employee. When a holiday occurs on a Saturday or Sunday, the holiday will be observed and paid on Friday or Monday, respectively.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 18 If an employee’s normal work schedule includes the Saturday or Sunday on which the holiday occurs, premium pay will be paid on the actual holiday. If an employee receives premium pay for a weekend holiday designated as Friday or Monday, and then is required to work the actual holiday on Saturday or Sunday, they are to be paid their overtime rate when appropriate. An employee shall receive only one premium pay day per holiday. If an employee calls off sick from work on the day before or the day after an observed holiday, holiday pay will not be provided until proof of sickness or excusable absence is established to the satisfaction of the Department Director. 5. Employee Assistance Program (EAP) The City of Oberlin supports the well-being of its employees and a positive work/home balance. To this end, the City has contracted with an employee assistance organization to provide a range of services that employees (including elected officials), their spouses and dependent family members within their household may take advantage of. The Employee Assistance Program (EAP) offers private and confidential consultations that the employee or employee’s family member may contact directly, or in certain situations, management may refer an employee to the EAP. The City will assume charges for this service, per the City’s contract with the EAP provider. Charges for additional services will be subject to insurance coverage and/or may be the personal responsibility of the employee. For additional information about the EAP, employees are encouraged to contact the Human Resources Department or their supervisor. 6. Health, Dental and Vision Insurance Full-time employees, including any eligible family members, and such other employees as authorized by City Council, are eligible to enroll in the City’s health, dental and vision insurance plans. Initial enrollment will take place on the first day of the month following the date of hire. The employee and the City share the cost for these programs. Plan coverages and employee contribution amounts, as determined and adjusted periodically by the City, are available from the Finance Assistant coordinating payroll. 7. Life Insurance The City currently provides full-time employees, without charge, term life

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 19 insurance coverage at the discretion of the City. 8. Retirement/Pension Plan Employees will be enrolled in their respective Ohio retirement pension program or Social Security. 9. Workers’ Compensation In accordance with applicable state laws, employees may be eligible for workers’ compensation benefits in the event of accidental injury or occupational disease arising out of employment with the City of Oberlin that requires medical treatment, hospitalization and/or loss of work time. 10. Injury Leave Any full-time employee who becomes disabled as a result of the performance of duties within the scope of his/her employment, and is unable to perform the essential functions of their duties, and an injury claim is approved by the State Bureau of Worker’s Compensation, shall be paid regular compensation during the continuance of service-related disability, for a period not to exceed a cumulative total of sixty (60) calendar days from the date that such service-related disability was incurred. In cases where the City initiates salary continuation and the employee’s disability continues beyond sixty (60) calendar days, the individual’s pay will be in accordance with provisions of the State of Ohio’s Workers Compensation program. In the event accumulated sick leave is available, and a service-related disability within the meaning of this section is incurred, the first ten (10) days of service- related disability shall be charged to the individual’s accumulated sick leave credit, or if less than ten (10) days of accumulated sick leave credit is available, the existing sick leave credit then available may be charged, and any remaining service-related disability leave shall be charged to Injury Leave. In no event will an employee receive more than his/her regular compensation while on injury leave. The City shall have the right to require a return-to-work certification by a physician prior to the employee being authorized to return to work. If the injury or disease is later determined to not be service related, the employee must repay compensation received pursuant to this policy. If the employee does not have sufficient leave time to substitute for the injury leave, it may be necessary to execute an agreement authorizing the City to withhold the required repayment from future wages.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 20 11. Unemployment Insurance In accordance with applicable state laws, City of Oberlin employees may be eligible to receive unemployment compensation if laid off for reasons including budgetary or grant limitations and elimination of positions. For additional information related to your benefits while on unemployment, contact the Finance Assistant coordinating payroll. Continuing Education The City encourages employees to share information with each other and to continually enhance their knowledge and skills. This process will assist in keeping current with changes in the employee’s field and will result in improved public service. The following are two (2) approaches to continuing education: 1. Attendance at Conferences and Seminars The Appointing Authority and/or Department Head may approve attendance at non- mandatory conferences and seminars and other training sessions that are work- related and in the best interest of the City. At times, the City may opt to provide on- site training in City facilities to meet employee training needs. If approved, the City will cover costs of conference, seminar and other training sessions, including registration, travel, lodging, parking and meals, in accordance with related policies. Employees will be paid at their regular pay rates while attending training sessions, in accordance with the Fair Labor Standards Act. Budgetary constraints may limit or negate conference attendance. Participants are encouraged to share information obtained at conferences and seminars with other interested employees. 2. Tuition Reimbursement The Tuition Reimbursement Plan provides eligible employees with the opportunity to obtain, maintain, or improve job-related capabilities through participation in courses of study at accredited colleges and universities and organizations specializing in job and career-related education and training. Please refer to Tuition Reimbursement Program Procedures policy for details on eligibility, reimbursement amounts and documentation required. Time Away from Work

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 21 There are times, for a variety of reasons, when an employee must be away from work. The following guidelines will apply to time away from work: 1. Leave Application Process Prior to any planned absence from work, employees must submit the required leave request documentation indicating the date(s) of absence and the type of leave being requested. The employee must submit the document to his/her immediate supervisor for approval. In the event of an unplanned absence, the employee should complete the required leave request documentation, as determined by the Finance Department, at the earliest opportunity following the initial absence from work. The fully approved leave request document must be reconciled with the corresponding bi-weekly payroll documentation by the department supervisor and submitted to the payroll office. For employees utilizing flextime, leave request documentation is not required. 2. Family and Medical Leave In certain circumstances, employees may be eligible for Family and Medical Leave. This protection is designed to provide job security to eligible employees who need time away from work to care for themselves or certain family members when they are experiencing a serious health condition, as defined by the Family and Medical Leave Act (FMLA). This protection has also been expanded to provide leave for eligible employees when certain circumstances arise that cause a “qualifying exigency” arising out of service in the Armed Forces, or to care for certain family members experiencing a serious injury or illness when those members are covered service members of the Armed Forces. For more specific information and procedures pertaining to the FMLA, refer to the Family and Medical Leave Act (FMLA) Policy. 3. Parental Leave In certain circumstances, employees may be eligible for Parental Leave. The purpose of paid parental leave is to enable the employee to care for and bond with a newborn, newly adopted, or newly placed child. This policy will run concurrently with Family and Medical Leave pursuant to the Family Medical Leave Act (“FMLA”) leave, as applicable. For more specific information regarding eligibility, information and procedures please refer to the Parental Leave Policy. 4. Military Training and Active Duty Leave

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 22 Any full-time or part-time City of Oberlin employee who is a member of the Uniformed Services shall be entitled to any leave and benefits designated by the Uniformed Services Employment and Reemployment Act (USERRA) and the Ohio Revised Code (ORC). Please refer to the Military Leave Policy regarding eligibility, procedures and benefits. 5. Civic Duty Leave Any full-time employee subpoenaed as a witness before a court, grand jury, or other public body or commission, or called upon to serve as a juror, shall be granted paid time off at the employee’s regular compensation rate. 6. Leave Without Pay a. Requests for leave without pay will be evaluated on a case-by-case basis and approved at the sole discretion of the Appointing Authority. b. During a period of leave without pay, an employee will be retained on the City of Oberlin’s health insurance plan under the same conditions that applied before the leave commenced. To continue health insurance coverage and any other optional benefits that are eligible to be continued, the employee must continue to make any contributions that he/she made before taking leave. Vacation and sick leave will not accrue during an employee’s leave without pay. c. At certain times, the City may implement temporary periods during which employees may request a voluntary leave to mitigate certain financial hardship issues facing the City. This decision will be made jointly by the City’s Appointing Authorities. 7. Unauthorized Absence Any unauthorized absence of an employee from duty shall be considered an absence without pay, and may be grounds for disciplinary action. Any employee who is absent without authorized leave arranged through his/her Department Director may be discharged for cause. In the event extenuating circumstances are found, a leave may be granted retroactively, based upon recommendations of the Department Director and approval of the Appointing Authority. Working With Each Other In any organization, problems and misunderstandings will occur from time to time. It is the intent of this policy to provide guidelines and a process for addressing problems and

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 23 concerns in a timely and mutually satisfactory manner. Employees are encouraged to address problems initially in a direct non-confrontational manner with each other. However, the City of Oberlin recognizes that there are situations when a formal process may be beneficial and additional perspectives may be needed to review a dispute. Successful resolution of a dispute requires an open and honest exchange, willingness to see a situation from a different perspective and understanding of the policies and procedures of the City. This policy is intended to be a guideline to assist in the consistent and fair application of City policies. This review process does not create a contract with a City employee. 1. Problem Solving Step 1 An employee with a problem or concern shall first discuss his/her problem with the immediate supervisor. The supervisor will work towards a fair and equitable solution, taking into account the perspectives of all parties involved Step 2 If the problem is not resolved at the supervisory level, the employee may repeat the process in Step 1 with the next level of supervision. Note: Step 2 can be repeated with the next level of management, (which does not include City Council members) where one exists, prior to reaching Step 3. Step 3 If the problem is not resolved in Step 2, the employee may take the problem or concern to their respective Appointing Authority, who will address the concern and respond In the application of this policy, employees are assured that at any step of the process, they will be treated with dignity and respect, without restraint, interference, discrimination, or retaliation. 2. Corrective Action The City of Oberlin expects each employee to work productively, responsibly, and professionally at all times, and to treat all persons with consideration, dignity and respect. Employees will conduct themselves in strict conformity with all local, state and federal laws and ordinances. No employee shall attempt to further his/her self- interests through the use of his/her position. On occasion, negative work performance or negative behavior may arise. It is the

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 24 objective of the City to correct performance and behavior issues as quickly as possible. Such correction efforts may include a management referral or directive to the Employee Assistance Program. Examples of unacceptable behavior include, but are not limited to: • Violation of any City, State or Federal law while on duty. • Violation of any City or departmental policy or procedure. • Unsatisfactory work performance, including failure to work productively or in accordance with standards and procedures. • Insubordination or refusal to carry out assigned duties. • Poor attendance, tardiness, unauthorized absence, including failure to adhere to prescribed timekeeping procedures and/or department rules regarding notification of absences. • Failure to treat all persons with consideration, dignity and respect. • Theft of, or unauthorized or careless use of City property or financial resources. • Providing confidential or sensitive information to unauthorized individuals or entities. • Failure to report any personal injury, accident, or unsafe condition to the employee’s supervisor in a timely manner. • Directing abusive or profane language toward co-workers, residents, business representatives, government officials or anyone involved in City business. • Unauthorized entry to City facilities. • Unauthorized use or possession of alcohol, controlled substances or illegal drugs. • Unlawful possession of a weapon on municipal property or in a City vehicle. • Sexual harassment or other forms of harassment. • Threatening or abusive behavior or other disorderly conduct while on duty. • Scandalous or disgraceful conduct, either on or off duty where conduct brings employee’s department or City into public disrepute. • Conviction of a felony or misdemeanor involving moral turpitude, casting doubt on ability to perform the job. Moral turpitude is defined as an act of baseness, vileness or depravity in private or social duties. Examples of moral turpitude include income tax evasion, perjury or its subornation, theft, indecent exposure, sex crimes, conspiracy to commit a crime, defrauding the government, illegal drug sales, crime of violence Depending on the severity of the offense, the corrective action procedure may include any of the following:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 25 A. Oral Reprimand – A verbal warning to an employee that if his/her actions continue, the formal discipline process will begin. B. Written Reprimand – A written warning that places the employee on notice that additional incidents will result in more severe disciplinary action. The notice shall detail the specifics of the problem as well as what further action can be taken. This warning shall be placed in the employee’s personnel file. C. Suspension – Suspension is the temporary removal from duty status, without pay, of an employee for cause, for a period of one to thirty days. The City also reserves the right to suspend, with pay, at the discretion of the Appointing Authority. Suspension shall be recommended by the Department Director and approved by the Appointing Authority. D. Demotion – An employee may be moved to a position in a class with a lower maximum salary rate for serious misconduct. Demotion shall be recommended by the Department Director and approved by the Appointing Authority. This action may be used in selected situations that would not be disruptive to other employees or to the level of service to the public. If a position for demotion is unavailable, the City may implement a period of disciplinary probation, in which the terms and conditions of probationary status are applied to the employee’s appointment, for a period of time to be determined by the Appointing Authority, not to exceed one (1) year. E. Dismissal – Dismissal is a last disciplinary resort. An administrative review session shall be held for the employee to address anything in the employer’s report. The Appointing Authority shall make the final decision. F. Due Process – A classified non-probationary employee shall not be discharged or reduced in rank or pay until he/she has been presented with reasons for such discharge or reduction, in writing, and has been given an opportunity to be heard in his/her own defense. Reasons for such discharge or reduction, and any reply in writing shall be filed with the Civil Service Commission. Any non-probationary employee of the City in the Classified Civil Service who is suspended, demoted or dismissed may appeal the action to the Civil Service Commission, unless a current collective bargaining agreement applicable to that employee provides otherwise. The Commission shall define the manner, time and place by which the appeal shall be heard. If an investigation confirms that unacceptable behavior has occurred, discipline up to, and including termination may result. Suspensions from work may occur

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 26 immediately if it is determined that an employee should not be at work while a situation or incident is investigated and a decision is made concerning continued employment. 3. Harassment & Discrimination The City of Oberlin is committed to providing a work environment that is free of discrimination and harassment. Employees will not, by means of speech, touching or body language, abuse, harass or be discourteous to their fellow employees or members of the general public for any reason including someone’s age, race, color, creed, citizenship status, sexual orientation, gender identity or expression, marital status, religious or political beliefs, military/veteran status, ancestry, national origin or disability. All employees must also be allowed to work in an environment free from all forms of harassment and intimidation. The City of Oberlin prohibits sexual harassment, which means any unwelcome sexual advance; request for sexual favors; conduct of a sexual nature when submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or receipt of City services; when submission to or rejection of such conduct by an individual is used as the basis of an employment or service decision affecting the individual; or when such conduct has the purpose or effect of unreasonably interfering with the work performance of an employee or creating an intimidating, hostile or offensive work environment. While a complete list of the types of improper behavior that would be considered sexual harassment cannot be provided, prohibited conduct certainly includes: • Unwelcome sexual flirting, advances or propositions, or other sexual comments; • Sexual pranks, or repeated sexual teasing, jokes, or innuendo, in person, in writing or via e-mail; • Touching or grabbing of a sexual nature; • Preferential treatment or promises of preferential treatment to an employee for submitting to sexual conduct, including soliciting or attempting to solicit any employee to engage in sexual activity for compensation or reward; • The display of sexually suggestive objects or pictures or any sexually offensive gesture; • Retaliation for sexual harassment complaints.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 27 If an employee feels he/she is a victim of any form of harassment, the individual should contact any or all of the following: His/her immediate supervisor, Department Director, Appointing Authority, or HRA who serves as the City of Oberlin’s EEO Compliance Officer. For Complaint and Investigation Procedures please refer to the Sexual Harassment Policy. Concerns will be investigated promptly, thoroughly and discreetly. There will be no discrimination or retaliation against any employee for initiating a harassment complaint. Any employee who is found, after appropriate investigation, to have engaged in any form of harassment, will be subject to appropriate corrective action, including possible termination. Details of the City’s policies regarding EEO (equal employment opportunity) and the prevention of harassment in the workplace are available in Human Resources. 4. Participation in Political Activity Involvement in political activities will not be permitted during an employee’s work time. Political activities include: • Solicitation or receipt of any assessment, subscription or contribution for any political party or cause. • Campaigning for any candidate or issue; including posting, wearing or distributing political material of any kind. Additionally, employees are not permitted to use their position at the City of Oberlin to endorse any political candidate, party or issue. 5. Ethics In order to maintain the integrity of the City of Oberlin as well as the public’s trust in the City, it is essential that City of Oberlin employees must not use their public positions for personal gain. All employees must act in an ethical manner as provided by Ohio Ethics Law. Employees will not solicit or accept anything of value in connection with or resulting from their employment with the City, in compliance with the state of Ohio’s ethics laws. . Employees are referred to the Ohio Ethics Law and Related Statutes, published by the Ohio Ethics Commission, copies of which are available in Human Resources. Any employee in violation of this policy will be subject to disciplinary action and/or referral for criminal prosecution. 6. Outside Employment

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 28 The City of Oberlin will not object to an employee having outside employment as long as the employee is successfully and competently performing his/her job duties, as determined by the Department Director or Appointing Authority, and without negative impact on attendance. For the City to retain a neutral attitude, none of the following conditions may exist: • The organization providing the employment is doing business with or seeking to do business with the City. • Such employment will create a conflict of interest or the appearance of a conflict of interest. • Such employment is a direct conflict with any municipal functions or ordinances. 7. Dress Code/Appearance/Uniforms All employees are required to maintain a neat and clean personal appearance, including clothing, personal hygiene and grooming appropriate for their positions, and to follow any department dress code and appearance guidelines. The City may provide uniforms and clothing items for employees in certain positions. The City reserves the right, in the City’s best interest, to determine the type(s) of clothing worn by City employees. Employees who are provided uniforms are expected to wear them while at work and while traveling to and from work only. 8. Internet & Email Policy Internet access is to be conducted in a responsible and professional manner, reflecting the City’s commitment to ethical and non-discriminatory government practices. It is also the City’s desire to protect the organization, as much as possible, from viruses or illicit attempts to access the City’s server. The City of Oberlin maintains an electronic mail system to conduct City business. All email messages composed, sent, received and/or stored are the property of the City and not the property of any employee. The City has a Computing Resource Use Policy which explains how email and the Internet must be utilized. Before using e-mail or the Internet, employees must acknowledge that they have reviewed and understand the City’s Computing Resources Use Policy. If you have questions regarding appropriate use of the Internet, please contact your supervisor or your respective Appointing Authority. 9. Telephone, Cellular Phone and Data Service Policy Personal use of the City telephone or cellular phone system should be limited to

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 29 emergency or pressing reasons, preferably during breaks and meal periods. Staff should refer to the detailed policy. Employees may be are authorized by their respective Appointee to have a City cell phones, or may receive a communication allowance for use of their personal cell phone to conduct City business, in accordance with Cellular Telephone or Data Device Policy. Cellular phone use must be in compliance with the City’s General Safety Manual. 10. Employee Recognition The City will recognize employees who uniquely distinguish themselves through outstanding performance or innovation that exemplifies dedication, creativity and personal integrity. Upon recommendation by the Department Director and approval by the Appointing Authority, the employee may receive a letter of commendation and/or may become eligible for consideration for an additional salary increase at the time of their annual review. Service awards shall be provided to employees as outlined in the Employee Appreciation Policy and Procedures. Safety and Health 1. General Considerations The City of Oberlin will provide a reasonably safe and healthy work environment for its employees and the general public. City safety leadership includes sponsorship of safety committees, safety orientation for new employees, employee education and relevant health and safety training, provisions for personal protective equipment as appropriate, accident and/or unsafe acts investigations, as well as other directed training opportunities. City employees are expected to: • Work in a safe manner at all times • Maintain proper housekeeping in individual work areas • Be alert for unsafe acts or conditions; correct them or report them immediately to a supervisor • Ask for assistance, every time, when attempting to lift, pull or push heavy objects; lift in a proper manner • Follow the reporting requirements when he/she has been injured or could have been injured on the job (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses) Follow department safety rules (please refer to the City of Oberlin General Safety Manual for more

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 30 information) 2. Employee Identification All City employees will be provided a photo ID card or badge, to facilitate recognition by the public. In certain City facilities or departments, identification may be required to be worn at all times. Also, each employee must carry their City photo ID card or badge in the event that a member of the public requires such identification. Each employee shall be responsible for the condition and/or replacement of his/her ID card. Upon separation from employment, for any reason, the ID card shall be returned to the employee’s supervisor or the HRA. 3. Accident Reporting Any employee sustaining an on-the-job injury, following the receipt of any appropriate first-aid treatment, shall immediately report the injury to his/her supervisor. In the event that an incapacitated employee requires professional medical care, the supervisor is required to report the injury to Human Resources as soon as practical. Failure to report injuries in a timely manner may result in disciplinary action (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses). The supervisor will investigate the accident in a timely manner, secure whatever assistance is required, prepare required reports, and determine what preventive measures should be taken in the future. 4. Vehicle Use / Insurability Employees are not only responsible for their own safety and security, but the safety and security of citizens and visitors to the City. As a result, they are required to exercise the utmost care and caution while operating a motor vehicle for City business. Employees who operate City owned vehicles, or personally owned vehicles while performing City business, are required to abide by all applicable traffic laws in addition to City established driver guidelines and safety policies. For more information regarding employee responsibility, driver guidelines and safety rules please refer to the City Vehicle Use and Safety Policy. Use of City vehicles for day-to-day operations must be approved by the Department Director. Assignment of a City vehicle to an individual for a continuous, regular or indefinite period must be approved by the Appointing Authority (please refer to the Take Home Vehicle Policy). 5. Smoke-Free / Tobacco-Free Environment The following “Smoke-Free Environment” policy applies:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 31 Smoking is prohibited in all enclosed areas (under the direct or indirect control of the City of Oberlin) that employees use for work or any other purpose, including but not limited to, offices, meeting rooms, production and storage areas, restrooms, stairways, hallways, distribution plants, warehouses, garages, City-owned vehicles and all other areas designated as “No Smoking;” or as otherwise required by state law and local ordinances. An enclosed area, as described herein, is a place of employment without regard to the time of day or the presence of employees. Use of electronic smoking devices and vapor products are prohibited anywhere smoking is prohibited in Oberlin. Outdoor (or open-air) smoking is prohibited within 20-feet of City of Oberlin facility entries, outdoor air intakes and operable windows. In addition, smoking and tobacco use is prohibited in designated areas of City parks and recreation areas, as posted. Questions concerning the application of this policy should be directed to the individual’s supervisor. 6. Alcohol & Drug-Free Workplace The City of Oberlin has adopted a Drug-Free Workplace policy (please refer to Drug- Free Safety Program Policy). The goal of this policy is to maintain a safe and healthy work environment. The successful implementation of this policy will also enable the City to provide quality service to the public by maintaining efficiency and productivity. The use of illegal drugs and/or the misuse of alcohol are inconsistent with this goal. The City of Oberlin does not permit the use of illegal drugs; the misuse of alcohol; the sale, purchase, transfer, trafficking, use or possession of any illegal drugs; or arrival or return to work under the influence of any drug (legal or illegal) or alcohol to the extent that job performance is or may be affected. Use of prescription drugs are only permitted when prescribed by a physician who has determined that the substance will not adversely affect the employee’s ability to safely perform his or her duties. Specific requirements and implementation procedures are detailed in the Drug-Free Safety Program Policy, and the City requires full compliance with said policy. Employees may be tested for drugs and/or alcohol under any and/or all of the conditions below, as defined in the Drug-Free Safety Program Policy: • Post-Offer, Pre-employment Drug Testing • Random Drug/Alcohol Testing • Post-Accident Testing • Reasonable Suspicion Testing • Return to Duty Testing

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 32 • Follow Up Testing Employees will receive and acknowledge a copy of the Drug-Free Safety Program Policy during new employee orientation. Additional copies are available in the office of the HRA. Administration 1. Travel Expenses The City will reimburse employees only for travel and related expenses while carrying out official City business or attending approved conferences and training courses. Employees are expected to use sound judgment in managing travel expenses. Please refer to the Travel Reimbursement Policy for further information. Modifications to This Manual This manual will be modified from time to time as conditions change. Members of management will normally initiate modifications and updates; however, any employee may suggest changes and discuss them with his/her supervisor. The City Council will be involved appropriately to review and approve changes. Appointing Authorities will be responsible for reconciling modifications with the City Charter and Civil Service Regulations.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 33 Glossary of Terms Anniversary Date: The date an employee reports to work following appointment to a position with the City of Oberlin. For purposes of performance evaluation, the review date shall be date of the most recent appointment or promotion. Appointing Authority: In reference to this manual, are the following positions: City Manager, City Finance Director, City Law Director, and Clerk of Council. Appointment: The designation of an individual to a position who has qualified for the appointment through an appropriate selection process. Class: A grouping of positions that is sufficiently similar in responsibility, education and experience requirements that the positions will carry the same salary range. Classified Employee: An employee whose position has been determined to be classified by the Civil Service Commission and is subject to the rules of the Commission. Classified positions are identified in the position classification ordinance and its attachments. Corrective Action: The process of correcting or addressing negative or unprofessional work performance and employee behavior. Demotion: The movement of an employee from a position to a lower position in the chain of command and/or to a position having a lower salary range. Department: A grouping of positions by function (i.e. Public Works Department, Finance Department). Department Director or Department Head: The individual responsible for overall operations of a department, including Council Appointees. Discharge for Cause: Involuntary separation or dismissal from employment with the City of Oberlin due to unsatisfactory work performance or behavior. Exempt Employee: Professional, administrative and executive employees who are paid a fixed salary rather than an hourly wage, and who are exempt from overtime provisions in the Fair Labor Standards Act (FLSA). Exempt employees do not receive payment for overtime hours worked. FLSA (Fair Labor Standards Act): An act passed by the Federal Government in 1938, regulating minimum wage payments and overtime payments for non-exempt employees. Job Description: See Position Description (below) Immediate Family: Immediate family consists of the employee’s spouse, parent(s), stepparent(s), sisters, brothers, children, stepchildren, or one for whom the employee stands in loco parentis, grandparent(s), father-in-law, mother-in-law, brother-in-law, sister-

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 34 in-law, son-in-law, daughter-in-law, or grandchild, same or different sex domestic partners or any relative residing in the employee’s home. Layoff: The temporary, indefinite or permanent separation of an employee due to lack of funds, curtailment of work or abolishment of a position. Non-exempt Employee: An employee who is not exempt from the provisions of the Fair Labor Standards Act of 1938. Non-exempt employees are normally paid overtime for hours worked beyond 40 in a week. Pay Grade: The minimum and maximum compensation that a position can be paid. Position Description: A summary document which defines the position title, department, reporting relationship, status, pay grade, schedule, summary of position, specific duties, education and experience requirements and any special knowledge and skill requirements essential to successful job performance. Probationary Period: A trial period of twelve (12) months for a newly appointed or twelve (12) months for a promoted employee, during which an employee will receive frequent feedback regarding his/her performance. An employee may be placed on probationary status after the initial probationary period as a result of disciplinary action. Promotion: The movement of an employee from one position to a higher position in the chain of command and/or to a position with a higher maximum salary rate. Full-time Employee: An employee who normally and regularly works a full department weekly schedule. Part-time Employee: An employee who normally and regularly works less than a full department schedule, generally between twenty (20) and thirty (30) regularly scheduled hours per week. Suspension: Involuntary time away from work, imposed on the employee as part of the corrective action process. Transfer: The movement of an employee from one department, division or unit of the municipal government to another. Uniformed Services: The armed forces, the Ohio organized militia when engaged in active duty for training, inactive duty training, or full-time National Guard duty, the commissioned corps of the public health service, and any other category of persons designated by the President of the United States in time of war or emergency. The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA): The federal law that establishes rights and responsibilities for members of the Guard and Reserve and their civilian employers. USERRA affects employment, reemployment, employment benefits and retention in employment, when employees serve or have served in the uniformed services.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/2026 35 Vacancy: An officially created, approved and funded position not currently filled.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 0812/2021202303/2026 CITY OF OBERLIN EMPLOYEE POLICY MANUAL Adopted by Oberlin City Council Ordinance No. 03-75 AC CMS Effective October 7, 2003 As Amended: Ord. # 04-07; Effective Jan. 20, 2004 Ord. # 04-43; Effective June 7, 2004 Ord. # 07-15; Effective Jan. 16, 2007 Ord. # 08-02; Effective Jan. 7, 2008 Ord. # 10-85; Effective February 2, 2011 Ord. # 13-70; Effective December 16, 2013 Ord. # 15-16; Effective April 6, 2015 Ord. # 15-26; Effective June 15, 2015 Ord. # 17-54; Effective November 6, 2017 Ord. # 19-70; Effective November 18, 2019 Ord. # 21-55; Effective August 16, 2021 Ord. # 23-02; Effective January 3,2023



CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 0812/2021202303/2026 Dear City of Oberlin Employee, The City of Oberlin has established a positive reputation for providing our community with excellent municipal government services. This reputation is owed in large part to the quality of people who are employed by the City, and their high standards of performance. To help assure employee success, we have developed a comprehensive program of employee policies and benefits that are summarized in this publication. Employees are expected to read this manual, abide by its terms and use it as a reference. Our continued success in providing excellent service to the community depends on how well we work as a team in communicating with and supporting each other. Each person is expected to treat one another, our residents and visitors with dignity and respect in accordance with the public trust placed in each of us. Your suggestions for improving processes and procedures are always welcome. Thank you for your cooperation and the quality service you provide to the City of Oberlin. _______________________ ______________________ Rob Hillard Greg Holcomb I. Salvatore TalaricoMarin Fowler City Manager City Finance Director ______________________ ______________________ Jon D. Clark Belinda B. Anderson Law Director Clerk of Council

CITY OF OBERLIN EMPLOYEE POLICY MANUAL TABLE OF CONTENTS Welcome General Provisions 1. Purpose 1 2. Scope 1 3. Administration and Approval 2 4. Department Policies and Procedures 2 Responsibilities for Managing Information and Serving the Public 1. Contact with the Public 2 2. Contact with City Council 2 3. Contact with Media 3 4. Release of Information and Public Records 3 Employment Policies and Procedures 1. Equal Employment Policies 3 2. Methods of Appointment 4 3. Types of Appointments 4 4. Present Employee Consideration 5 5. Employment of Relatives 5 6. Immigration Requirements 6 7. New Employee Orientation 6 8. Probationary Periods 6 9. Layoffs 7 10. Resignations / Retirements / Separation from Service 7 Hours of Work/Attendance 1. Hours of Work 7 2. Attendance Recording 8 3. Work Schedule 8 4. Attendance and Tardiness 8 5. Break and Lunch Periods 9 Classification, Performance Evaluation and Compensation 1. The Classification Plan 9 2. Maintenance of the Position Classification Plan 9 3. Pay Grades 9 4. Pay Periods 9 5. Compensation 9

6. Regular-Extra/Overtime Compensation 10 7. Compensatory Time (Comp Time) 11 8. Compensable Benefits 11 9. Performance Review 11 10. Employee Records 12 Employee Benefits 1. Sick Leave 12 2. Vacation 14 3. Personal Leave 16 4. Holidays 16 5. Employee Assistance Program (EAP) 17 6. Health, Dental and Vision Insurance 18 7. Life Insurance 18 8. Retirement / Pension Plan 18 9. Workers’ Compensation 18 10. Injury Leave 18 11. Unemployment Insurance 19 Continuing Education 1. Attendance at Conferences and Seminars 19 2. Tuition Reimbursement 20 Time Away From Work 1. Leave Application Process 20 2. Family and Medical Leave 20 3. Parental Leave 21 4. Military Training and Active Duty Leave 21 5. Civic Duty Leave 21 6. Leave Without Pay 21 7. Unauthorized Absence 21 Working With Each Other 1. Problem Solving 22 2. Corrective Action 23 3. Harassment & Discrimination 25 4. Participation in Political Activity 26 5. Gifts and Gratuities 26 6. Outside Employment 27 7. Dress Code / Appearance / Uniforms 27 8. Internet & Email Policy 27 9. Telephone, Cellular Phone & Data Service Policy 28 10. Employee Recognition 28

Safety and Health 1. General Considerations 28 2. Employee Identification 29 3. Accident Reporting 29 4. Vehicle Use and Insurability 29 5. Smoke-Free/Tobacco-Free Environment 30 6. Alcohol & Drug-Free Workplace 30 Administration 1. Travel Expenses 31 Modifications to this Manual 31 Glossary of Terms 32 NOTE: Policies and procedures referenced, but not contained, within this manual can be obtained from your supervisor, the HR Department, or the City of Oberlin shared drive.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 1 General Provisions 1. Purpose The purpose of this manual is to set forth the policies and procedures that will be followed by the City of Oberlin in the administration of its Human Resources program. The City’s policies and procedures are intended to establish an efficient, equitable and functional system of Human Resources administration based on merit principles which govern employee selection, promotion, transfer, layoff, dismissal, discipline and other conditions of employment. For those who are at-will employees, the policy manual does not change the employment-at-will relationship in any way. Employees who fall under the provisions of an executed Collective Bargaining Agreement, or the City of Oberlin Civil Service Rules, shall be guided by relevant provisions in those documents regarding the employment relationship. The information contained in the City of Oberlin Employee Policy and Procedures Manual has been prepared as a management guide to general human resource methods at the City of Oberlin. If anything has been stated that is different from actual provisions of benefit plan documents, the actual provisions will govern. The policies and procedures contained in the manual may be changed from time to time, at the City’s discretion for any reason, with or without notice. The policies and statements contained in the manual, as in other provisions that may be modified or added from time to time, are not direct or implied contractual commitments between the City of Oberlin and its employees with respect to duration of employment, level of compensation, or any other terms or conditions that are a part of the employment relationship. It does not promise that the policies mentioned will be applicable in any given instance. For those who are at-will employees, the policy manual does not change the employment-at-will relationship in any way. Employees who fall under the provisions of an executed Collective Bargaining Agreement, or the City of Oberlin Civil Service Rules, shall be guided by relevant provisions regarding the employment relationship. The policy manual is not an employment contract and does not provide any enforceable contractual rights to the employee with respect to his/her terms or conditions of employment. Neither these guidelines, nor any written or oral policies, practices and procedures that may develop from these guidelines create either an express or implied employment contract. 2. Scope

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 2 This manual is prepared for all employees of the City of Oberlin. For employees who are covered under collective bargaining agreements or the Civil Service Commission Rules, the provisions in those agreements/documents will prevail. Specific department rules and standard operating procedures that have been reviewed and approved by the Appointing Authority will also prevail (see section 4 below). The provisions of this manual shall not be binding upon Oberlin City Council in the employment of its appointees unless otherwise required by applicable law. 3. Administration and Approval The City’s Appointing Authorities (or his/her designee), shall be responsible for the overall administration of these policies and procedures. The City’s Human Resources Administrator (HRA), shall serve as the City Manager’s designee. City Council approval may be required for some of the policies referenced herein. 4. Department Policies and Procedures Individual Department Directors have the right to establish certain policies and procedures that are unique to the department. If these policies are related to personnel or finance, they should be reviewed and approved by the Appointing Authority. Responsibilities for Managing Information and Serving the Public 1. Contact with the Public The City of Oberlin’s employees will, at all times, treat the residents of Oberlin and the general public with patience, courtesy, dignity and respect. Beyond acts that are obviously illegal and/or unethical, any behavior that is not conducive to properly and effectively serving the citizens of Oberlin is prohibited, and may be subject to corrective action. In addition, the City of Oberlin and its employees will make every effort in dealings with the general public to make reasonable accommodations for persons with disabilities. While employees are encouraged to be helpful and courteous to the public, responses to requests for information should comply with the City’s Public Records Policy, as amended. Questions about the City’s policy should be referred to the employee’s supervisor. 2. Contact with City Council

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 3 All employees are expected to respond to requests from City Council through the appropriate Appointing Authority in a timely manner. Neither City Councilmembers nor Board or Commission members can act directly to resolve employee concerns or issues. Thus, employees are encouraged to use steps under the section covering “Problem Solving” of this manual to address and resolve issues and concerns. Board and Commission members do not have the authority to direct City employees to perform duties on their behalf or on behalf of their respective board or commission. City employees should direct Board/Commission members to the appropriate Appointing Authority and/or Board/Commission staff liaison to address their concern. 3. Contact with the Media Representatives of the media who are seeking information or opinions concerning pending legislation, litigation, or other matters of apparent interest to the general public may contact City of Oberlin employees from time to time. Any requests for non-routine information from media representatives must be immediately referred to the appropriate Department Director and be reported to the Appointing Authority. It is important that the media be provided accurate and timely information. Accordingly, in the context of City government business, employees should not initiate contact with the media unless assigned as his/her responsibility by an Appointing Authority. 4. Release of Information and Public Records It is the policy of the City of Oberlin that openness leads to a better informed citizenry, which leads to better government and better public policy. The City of Oberlin policies and practices regarding release of information and public records adhere to the State of Ohio Public Records Act and employees receiving requests for public records should refer and adhere to the City’s Public Records Policy. All requests for information regarding the plans or business affairs of the City, or the personal and/or business affairs of its employees, except routine matters relating to day-to-day operations, shall be immediately referred to the Department Director or Appointing Authority. Employees are prohibited from releasing such information without specific authorization of the Department Director or as may be authorized by departmental policies and procedures. Employment Policies and Procedures

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 4 1. Equal Employment Policies The City of Oberlin’s policy is to treat all employees and employment applicants without discrimination on the basis of race, religion, color, sex, ancestry, national origin, military status, familial status, disability, sexual orientation, gender identity or expression, political beliefs or affiliation, or any other legally-protected attribute. The City will comply with all local, state and federal laws relating to equal employment practices. The City of Oberlin’s policy on non-discrimination applies to all levels of employment and personnel policies, including but not limited to the following: advertisement, recruitment, selection, promotion, demotion, transfer, compensation, benefits, work assignments, layoff and return from layoff, termination, training, retirement, and City-sponsored educational, social and recreational programs. Questions and concerns should be addressed to the employee’s supervisor, Department Director, or to the Human Resources Administrator (HRA), who serves as the City of Oberlin’s EEO compliance officer. 2. Methods of Appointment City vacancies shall be filled either by original appointment, promotion, reassignment, transfer, demotion, or re-employment, and shall require submission of an application. Vacant positions classified as competitive by the Civil Service Commission shall be filled in compliance with the Rules and Regulations of the Civil Service Commission. In case a vacancy must be filled immediately, the Appointing Authority may make an interim, temporary assignment, until such time as the final appointment has been made. Review of the temporary assignment and recruitment and selection process will take place, if applicable, every 6 months until the permanent appointment has been made. During the period of such interim assignment the recruitment and selection processes will proceed (refer to Recruitment Guidelines document). No person shall hold more than one City of Oberlin position at the same time without prior approval of both Department Heads (if applicable) and the respective Appointing Authority(ies). 3. Types of Appointments Employees shall be appointed to one of the following classifications in consultation with the respective Appointing Authority and/or the HRA:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 5 (a) Regular Full-Time: A position which requires working a full department schedule per week, which is generally between thirty-seven and one half (37.5) and forty (40) hours per week. Regular fullFull-time positions will be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on the job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements. (b) Regular Part-Time: A position which requires consistently working a part-time schedule, which is generally between twenty (20) and thirty (30) hours per week and which is not classified as a limited or seasonal classification. Regular partPart-time employees will be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act. These positions may or may not fall under provisions of one of the City’s collective bargaining agreements. (c) Part-Time Firefighter: A position which requires working a part-time schedule as determined by the Fire Department that includes response to emergency calls, as well as scheduled shifts and training. This position is classified as FLSA non-exempt (hourly), in accordance with the Fair Labor Standards Act. (d) Limited Part-Time/Seasonal: A position working a part-time, full-time or variable schedule on a regular or irregular basis, and is typically performing work associated with a particular project, season or recreational activity or other employment needs that may arise. Limited part-time positions may be classified as either FLSA exempt (salaried) or FLSA non-exempt (hourly), depending on their job duties, in accordance with the Fair Labor Standards Act, and are not represented by a bargaining unit. Appointments to limited part- time positions may run consecutively from one season to the next, and an employee may work in multiple limited part-time positions consecutively. All required payroll forms must be completed and submitted to the Finance Department and employee orientation will be administered by the Human Resources Department in conjunction with the Appointing Authority or Department Supervisor at the start of employment with the City. In situations where an employee retirement or resignation can be anticipated or planned for, a position may be filled, with the approval of the Appointing Authority, up to several months early to allow for education and training for the individual replacing the departing employee. 4. Present Employee Consideration When a City position becomes vacant, the City may initiate both internal and

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 6 external recruitment processes simultaneously. Supervisors should refer to the Recruitment Guidelines. 5. Employment of Relatives The City of Oberlin permits the employment of qualified relatives of employees, and/or of the employee’s household, as long as such employment does not create actual conflicts of interest. That is, the intent is that no employee is permitted to work within the “chain of command” of one’s relative and be in a position of influence over the work responsibilities, salary, schedule, career progress, benefits or other terms and conditions of employment. For purposes of this section, “relative” is defined as a spouse, child, parent, sibling, grandparent, grandchild, aunt, uncle, niece, nephew, first cousin, corresponding in-law, “step” relation, or any member of the employee’s household. The City will use sound judgment in the placement of related employees in accordance with the following guidelines: • There will be no direct reporting or supervisor to subordinate relationship allowed • No relatives of Department Directors, City Council Appointees, or the HRA will be permitted to work within the chain of command of his/her department • Employees who marry or become part of the same household while employed are treated in accordance with this policy and may be transferred at the earliest practicable time • No relatives of City Councilmembers shall be hired by the City during that Councilmember’s term in office. 6. Immigration Requirements Federal law requires that all individuals who become employees of any organization be authorized to work in the United States. Upon hiring, every individual will be required to submit documentation to prove his or her authorization to work in accordance with relevant federal regulations. 7. New Employee Orientation To help each employee get off to a good start in his/her employment with the City of Oberlin, a “New Employee Orientation” will be provided. This orientation will include a range of information, administrative matters, and personal introductions. 8. Probationary Periods The probationary period shall be utilized as an opportunity to observe a new

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 7 employee’s work, to train and aid the new employee in adjustment to his/her position, and to terminate any new employee whose work performance fails to meet required work standards. Except as provided in a collective bargaining agreement, all regular full-time employees, regular part-time employees, and part-time firefighters shall serve a probationary period of 12 months. A probationary employee may be terminated at any time, with or without cause, during the probationary period. Supervisors shall observe the employee’s work performance and counsel any probationary employee whose work performance is marginal or inadequate. Supervisors shall document said counseling and any deficiencies. Promoted or transferred employees shall serve a probationary period of twelve (12) months in the new position. Such employees who exhibit inadequate performance during the probationary period may at the discretion of the Appointing Authority be terminated or transferred to another position subject to a probationary period of twelve (12) months. 9. Layoffs The Appointing Authority may lay off any employee due to lack of funds, curtailment of work or abolishment of a position. At the discretion of the Appointing Authority, employees shall be laid off in reverse order of anniversary date unless there are compelling operational needs. 10. Resignations/Retirement/Separation from Service Employees are encouraged to provide at least two weeks’ written notice of resignation to facilitate a smooth transition out of the City. Department Directors are encouraged to provide at least thirty (30) days’ written notice of resignation. All resignations shall be confirmed in writing by the Appointing Authority. All resignations become final upon confirmation. In the event a classified non-probationary employee is involuntarily terminated, the employee will be provided with an opportunity for a final hearing, in accordance with applicable law. Prior to final separation, employees must return all City property and any financial and IT audits will be conducted if needed and applicable. Hours of Work/Attendance

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 8 1. Hours of Work Regular hours of work for full-time employees consist of 37.5 or 40 hours per week as assigned by the Appointing Authority at the time of hire. Police and Fire Department hours of work will be in accordance with the applicable requirements of the Fair Labor Standards Act. Hours of Court employees are subject to the Municipal Court Judge. 2. Attendance Recording In order to insure ensure accurate reporting of an individual’s time for payroll purposes and attendance record maintenance, each exempt employee is required to complete and submit the required a Bi-Weekly Leave Report, and each non-exempt employee is required to complete a Time Sheet, or other approved documentation as established by the Finance Department, in a timely and accurate manner. (in accordance with the forms and deadlines established by the Finance Department), including This documentation shall be approved by both the employee signature and the applicable supervisor supervisory approval and signature.. 3. Work Schedule Work schedules shall be determined by the Department Directors for employees in their departments, subject to the Appointing Authority’s approval and may vary to meet a department’s unique needs. Work schedules shall be arranged to meet the needs of the City. Flex time is a work schedule with time of arrival and departure that differs from the standard operating hours. Full-time employees are eligible, in certain circumstances and on a case by case basis to adopt a flexible work schedule. A flextime arrangement may be suspended or cancelled at any time. Non-exempt employees may be asked to work overtime regardless of a flextime schedule. Department Heads or Appointing Authorities may permit employees to occasionally work from home, in lieu of regular work hours, where circumstances are deemed appropriate for an employee to be compensated for performing assigned responsibilities while working at home. Working from home requests must be pre- approved following the determination that all or significant components of the work can be done at home, operational needs of the department are met, and the work is considered official City business. In all cases while working from home, employees may be requested to provide additional documentation of work records, as deemed necessary by their supervisor. The employee must adhere to the Work From Home Policy.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 9 Alternative work schedules may be approved by Appointing Authorities when customer service needs, weather, or other circumstances dictate modified schedules. 4. Attendance and Tardiness Regular and punctual attendance at work is required of all employees. If an employee will be unable to report for work as scheduled, he/she must notify the department in accordance with the procedures established by the employee’s department. 5. Break and Lunch Periods Each regular full-time and part-time employee is normally entitled to two (2) fifteen (15) minute breaks per assigned work period, and which shall be taken separately. Breaks are subject to the discretion and approval of the Department Director, depending on, but not limited to staffing levels, level of work and temporary fluctuations in workload. Break periods must be used as assigned and cannot be accumulated, nor used in conjunction with start or stop work times or lunch times. Lunch breaks, which shall be unpaid, shall be either one-half (1/2) hour or one (1) hour in length, depending upon departmental rules, and should not be used in conjunction with start or stop work times or other breaks, unless approved by the Department Director on a limited basis. Classification, Performance Evaluation, and Compensation 1. The Classification Plan A position classification plan is in place to provide a basis for evaluating positions, assigning a pay grade to each position, and einsuring that individual employees are compensated competitively, taking into account both internal and external equity. A position description will be maintained for each position, including position title, reporting relationship, summary of position, specific duties, education and experience requirements, and any special knowledge and skill requirements. 2. Maintenance of the Position Classification Plan The respective Appointing Authority shall be responsible for the proper and continuous maintenance of the Position Classification System in accordance with applicable sections of Chapter 145 of the Codified Ordinances of the City of Oberlin. Methods for requesting or initiating a change to the Plan are established in Chapter

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 10 145 of the Codified Ordinances. 3. Pay Grades Each position within the classification system will be assigned a pay grade that indicates the minimum and maximum pay rates for employees within a particular pay grade. Periodic adjustments may be made to the pay grades, with the approval of City Council. 4. Pay Periods Paydays shall be on a bi-weekly schedule and will occur on Fridays, unless otherwise scheduled. 5. Compensation Employee compensation may be comprised of, but not limited to, the wage rate and/or any other special provisions outlined in this Manual or under a collective bargaining agreement. Wage increases, initiated by the respective Department Director and approved by the respective Appointing Authority, may be granted for meritorious service. Except as otherwise provided, no employee shall receive pay in addition to the wages authorized by the pay plan for services rendered. 6. Regular-Extra/Overtime Compensation Eligibility: All FLSA non-exempt employees are subject to the overtime pay provisions of the Fair Labor Standards Act and must be compensated for all hours worked, including work on and off work premises. *NOTE: There are special rules for fire protection employees, . please Please refer to the FLSA Special 7[k] Work Period rules.* No employee will be permitted to work in excess of their regularly scheduled work hours without prior supervisory approval. Overtime is considered time worked in excess of forty (40) hours in a single work week. The work week starts at 12:01 A.M. Saturday and ends at 12:00 midnight, Friday. In no case will pyramiding of overtime be allowed. NOTE: There are special rules regarding overtime for law enforcement and fire protection employees. Please refer to the appropriate provisions of the FLSA. Scheduling: Regular-extra time/Overtime opportunities shall be distributed as fairly as possible to employees among those who are qualified and willing to accept the work. Regular-extra/overtime opportunities shall be granted to those willing

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 11 employees before being assigned Regular-extra/overtime scheduling in all departments and must be approved by the Department Director or supervisor prior to regular-extra/overtime work, except in the case of an emergency. Compensation: Regular-Extra Pay: FLSA non-exempt employees whose regularly scheduled work week is less than forty (40) hours are compensated at the regular hourly rate for time worked in excess of regularly scheduled hours during the work week, up to forty (40) hours in a work week. For example,. Iif an employee has a regularly scheduled work week of 37.5 hours, any time worked overbeyond 37.5 hours, up untilto 40 hours in a work week will be paid at the employee’s regular hourly rate. Any time workedOnce they work over 40 hours in a work week they will be eligible for overtime pay. Overtime Pay: FLSA non-exempt employees are compensated at one and one-half times the regular hourly rate for time worked in excess of forty (40) hours in a work week. 7. Compensatory Time (Comp Time) In lieu of payment for time worked, FLSA Non-Exempt employees whose regularly scheduled work week is less than forty (40) hours, may bank paid time off for later use that is equal to the number of hours worked over the employee’s regularly scheduled hours, up to forty (40) hours in a work week. In lieu of payment for time worked in excess of the employee’s regular schedule hours, FLSA Non-Exempt employees may accumulate for later use, paid time off that is equal to one and one-half times the number of hours worked for hours worked over 40 hours in a work week. No more than forty (40) hours of earned compensatory time may be accumulated. An employee must receive prior approval and schedule compensatory time off in advance with his/her supervisor. All FLSA non-exempt employees must complete and submit required payroll documentation sign a weekly timesheet reflecting actual time worked on a bi-weekly basis. If the employee has worked beyond his/her regularly scheduled hours during the work week, the employee is to elect on the timesheet documentation if he/she would prefer to receive regular-extra and/or overtime pay or to bank compensatory time for the time worked in excess of his/her regular schedule. In the absence of a timely election, employees will be paid regular-extra and/or overtime pay for time worked in excess of their regular schedule. If an employee’s transfers or terminates employment, compensatory time is to be paid at the employee’s current rate of pay on or about the next regular payday

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 12 following the date of transfer or termination. and will be charged to the releasing department. If an employee is transferred to another FLSA non-exempt position in a different department, the employee will maintain any banked compensatory time, which may be used or paid out in accordance with the above provisions. If an FLSA non-exempt employee is promoted or transferred to an FLSA exempt position, any compensatory time banked while in the FLSA non-exempt position will be maintained and may be used or paid out in accordance with the above provisions. 8. Compensable Benefits In accordance with IRS regulations, certain benefits, such as those pertaining to vehicles, communication services/devices or uniforms, may be considered compensable, and therefore, subject to certain taxes. 9. Performance Review The City of Oberlin recognizes that timely, candid performance feedback and discussion with employees is essential to good work performance and employee development. To that end, supervisors should review each employee’s individual performance at least annually. Individual employees may be required to complete a self-appraisal as part of the overall performance review process. The purposes of the Performance Review program are to create an understanding with the employee as to how well he/she is performing, and establish a plan for improved work performance and future job/professional growth, in accordance with the procedures and guidelines for Performance Evaluation as established by the respective appointing authority. In accordance with a merit-based pay system, the results of a Performance Evaluation may impact an employee’s pay. Human Resources, supervisors, Department Directors, and Appointing Authorities are responsible to see that this program is implemented in a timely and consistent manner. 10. Employee Records The following individual employee records will be maintained in the Human Resources Department files located in City Hall, except for those maintained by the Finance Director, the Law Director, the City Clerk of Council, the Municipal Court, and the City Council for their Appointees:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 13 • Application/Job Description • Compensation History/Status Changes • Performance Reviews • Disciplinary Documents • Training/Certifications • Commendations/Miscellaneous • Medical/HIPAA Documents (maintained in a separate file) The Finance Assistant coordinating payroll will maintain records relating to payroll, taxes, employment verification, unemployment compensation, and various benefits- related information. The City’s HRA will maintain records relating to workers compensation, FMLA leaves, and other non-payroll employee-related items. Employees should contact the Human Resources Administrator, the Finance Director, the Law Director, the Clerk of Council, the Municipal Court Judge or Clerk of Courts, or City Council as applicable, if they would like to review their personnel records. Employee Benefits 1. Sick Leave Each regular full-time employee shall earn fifteen (15) days of paid sick time per year, accrued bi-weekly, calculated at a rate of 4.6 hours for every 80 hours worked , and with unlimited carry-forward to subsequent calendar years. Regular partPart-time employees, and part-time firefighters shall earn sick leave, accrued in accordance with the number of hours that employee worked, and with unlimited carry-forward to subsequent calendar years. Sick Leave may be taken in one-quarter hour increments. Sick leave is may be applied in the following situations: • Actual personal illness or injury not otherwise subject to Workers Compensation provisions • Up to the first ten (10) days of work- related injury leave (see Injury Leave Section) • For scheduled doctor’s appointments • To care for an ill or injured member of the employee’s immediate family • Funeral Bereavement leave (up to three [3] days in-state and up to five [5] days out-of-state) to make arrangements for and/or attend the funerals for the death of an immediate family members. The City may require a medical excuse and/or medical return to work certification if the time away from work exceeds five (5) consecutive days,. The City also reserves the right to require documentation from the doctor authorizing the employee to

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 14 return to work. Abuse of Sick Leave will be cause for corrective action. If the City believes an abuse of Sick Leave is taking place, a physician’s statement can be required at any time. Supervisors are to refer to the Sick Leave Control Policy. Newly hired employees who have accumulated sick leave earned from previous employment by the State of Ohio or any other political subdivision of the State of Ohio, and who have become employed by the City within ten (10) years from the date of separation from the previous public employer, may transfer accumulated sick leave from the previous employer, up to the existing maximum accruable amount, upon approval from the appropriate Appointing Authority. There is unlimited accumulation of sick time. Sick time resulting from a transfer of time from a previous employer is not considered eligible for payment upon separation from employment until employee has successfully completed their probationary period and a minimum of 12 months of active employment with the City of Oberlin. If an employee leaves prior to the requirements listed above, they will only be eligible for payment of all earned but unused sick time they have accumulated as a result of their employment with the City of Oberlin. Payment of unused sick time for a regular full-time employee at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum of 350480 hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum of 240 120 hours Discharge for Cause Not eligible for payment There is unlimited accumulation of sick time. Payment of unused sick time for a regular part-time employee and part-time firefighter at separation from employment will be as follows: Reason for Separation Payment for Sick Leave Retirement 100% of accrued, but unused sick leave, to a maximum proration based on the following: the average annual hours (AAH) worked based on the prior five years of employment, or full length of employment, whichever is less, divided by 2080, multiplied by 350 480 hours:

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 15 AAH/2080 x 350 480 = Maximum hours Voluntary Resignation or 25% of accrued, but unused sick leave, to Discharge Without Cause a maximum as follows: AAH/2080 x 240 120 = Maximum hours Discharge for Cause Not eligible for payment Lump sum payments for regular full-time time employees, and regular part-time employees and part-time firefighters employees will be based on the employee’s base rate of pay at the time of retirement or separation. Sick Leave Donation: The City of Oberlin sick leave donation program provides the means for eligible City of Oberlin employees to voluntarily donate sick leave to be used by eligible employees who have been approved for Family and Medical Leave Act (FMLA) leave and have exhausted all of their own paid leave benefits. For more specific information about donating sick leave or applying for donated leave, please refer to the Sick Leave Donation Policy. 2. Vacation Vacations are earned by working. Each regular full-time employee is eligible for paid vacation as follows: FLSA Non-Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 5 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 10 days After 5 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days After 25 years of service 25 days

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 16 FLSA Exempt Full-Time Employees: After completing the first 6 months of service, 5 days of vacation will be awarded, and an additional 10 days of vacation will be awarded after the second 6 months of service. After the first year of service, vacation accrual will begin and will be credited on a per pay period basis. Length of Service Vacation After 2 years of service 15 days After 10 years of service 18 days After 15 years of service 20 days After 20 years of service 23 days After 25 years of service 25 days As a recruitment tool to attract qualified regular employees, the respective Appointing Authority may make such adjustments to the length of service requirements as he or she shall deem to be appropriate under the circumstances. Vacation time granted at date of hire is not considered eligible for payment upon separation from employment until employee has successfully completed their probationary period and a minimum of 12 months of active employment with the City of Oberlin. Regular Part-Time FLSA Exempt and FLSA Non-Exempt employees who haves completed 1 year of service shall be eligible for an annual paid vacation allowance on a prorated basis, (i.e. number of hours worked compared to 2080 hours). Proration will be calculated based on the number of consecutive years of service, regardless of full-time or part-time status, in accordance with the appropriate corresponding full-time schedule (FLSA Exempt or FLSA Non-Exempt). Proration will be applied based on the number of consecutive years of service, both Full and Part-time, in accordance with the schedule above for “FLSA Non-Exempt Full- Time Employees”. For example, a Part-time employee who has completed eleven (11) years of service with the City, some as Full-time and then as Part-time, with the City and worked 1040 hours in the prior year, will receive 50% of the vacation days noted in the “FLSA Non-Exempt Full-Time Employees” schedule above, or 50% of 18 days.For 1st year regular part-time employees, 10 days will be prorated based on hours worked during the 1st year. Regardless of FLSA status, and for purposes of this provision, years of service shall include years in both Part-time and Full-time yearsservice, provided there is no break in service.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 17 Up to two (2) years of accrued but unused vacation can be carried over from year to year. When an employee’s vacation balance reaches an accrual equal to twice his/her annual accrual rate, additional accrual will cease. The responsible Appointing Authority or assigned designee may override this limitation under exceptional circumstances. Vacations may be taken in one- -quarter hour increments and must be approved in advance by the employee’s supervisor. Vacation requests may be denied by supervisors in order to maintain operations.In scheduling department vacations, supervisors will take into account the need to maintain City services., plus length of service and timeliness of requests from individuals. Vacation credit will not accrue during periods of unpaid leave, except for unpaid leave taken in accordance with Leave Without Pay section (see Time Away From Work, §6[c] Leave Without Pay section ) . Regular fullFull-time employees, and regular part-time employees and part-time firefighters leaving City employment shall be compensated for vacation earned but not taken up to the date of retirement, separation or resignation. In the event of an employee’s death, any remaining compensation will be forwarded to the employee’s estate. Effective January 1, 2013, Full-Time Firefighter-Drivers, upon completion of one year of continuous employment, shall be eligible for a combined paid leave allowance, which shall be administered as vacation, to be scheduled in accordance with Fire Department rules established by the Fire Chief, that includes Vacation, Holidays, and Personal leave converted to firefighter shifts (one shift is equal to 24 hours) as outlined in this table: Years of Service Shifts 1-4 years 11 5-14 years 14 15-24 years 16 25+ years 18 3. Personal Leave: All regular full-time employees shall, in addition to all other leave benefits, be granted personal leave days (per the following table) each year according to the table below, which are to that must be taken within the year earned granted or be forfeited. Newly hired employees shall receive a pro-rated personal leave benefit, calculated from the hire date to the end of the year, and rounded up to the nearest half-hour. This personal leave shall be available at the time of hire. Personal leave may be taken in one-quarter hour increments

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 18 Requests for the use of personal leave shall be approved by the employee’s supervisor based upon scheduling needs. FLSA-Exempt Employees – Six (6) Personal Days All Other Regular Full-time Employees – Four (4) Personal Days Personal leave may be taken in one-quarter-hour increments and must be approved in advance by the employee’s supervisor. Personal leave requests may be denied by supervisors in order to maintain operations 4. Holidays: City offices and non-essential services will be closed in observance of the following Holidays: New Year’s Day Labor Day Martin Luther King Jr. Day Indigenous Peoples’ Day President’s Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Eve Juneteenth Christmas When a holiday falls on a Saturday, the preceding Friday will be the observed Holiday. When a holiday falls on a Sunday, the following Monday will be the observed Holiday. In the event that Christmas Eve and Christmas Day occur on a Friday/Saturday, they will be observed Thursday/Friday, if they occur on Saturday/Sunday, they will be observed on Friday/Monday, if they occur on Sunday/Monday, they will be observed on Monday/Tuesday. All regular full-time employees not required to work on observed holidays will be granted paid time off on those days at his/her regular pay rate for the amount of hours normally scheduled per day. Hours worked on a holiday observed by the City by FLSA non-exempt regular full-time, regular part-time, limited part-time and seasonal, and part-time firefighters, shall be compensated premium pay at the rate of one and one-half times the regular hourly rate of the employee. When a holiday occurs on a Saturday or Sunday, the holiday will be observed and paid on Friday or Monday, respectively. If an employee’s normal work schedule includes the Saturday or Sunday on which the holiday occurs, premium pay will be paid on the actual holiday. If an employee receives premium pay for a weekend holiday designated as Friday or Monday, and then is required to work the actual holiday on Saturday or Sunday, they are to be paid their overtime rate when appropriate. An employee shall receive only one premium pay day per holiday. If an employee calls off sick from work on the day before or the day after an observed holiday, holiday pay will not be provided until proof of sickness or

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 19 excusable absence is established to the satisfaction of the Department Director. 5. Employee Assistance Program (EAP) The City of Oberlin supports the well-being of its employees and a positive work/home balance. To this end, the City has contracted with an employee assistance organization to provide a range of services that employees (including elected officials), their spouses and dependent family members within their household may take advantage of. The Employee Assistance Program (EAP) offers private and confidential consultations that the employee or employee’s family member may contact directly, or in certain situations, management may refer an employee to the EAP. The City will assume charges for this service, per the City’s contract with the EAP provider. Charges for additional services will be subject to insurance coverage and/or may be the personal responsibility of the employee. For additional information about the EAP, employees are encouraged to contact the Human Resources Department or their supervisor. 6. Health, Dental and Vision Insurance Regular fullFull-time employees, including any eligible family members, and such other employees as authorized by City Council, are eligible to enroll in the City’s health, dental and vision insurance plans. Initial enrollment will take place on the first day of the month following the date of hire. The employee and the City share the cost for these programs. Plan coverages and employee contribution amounts, as determined and adjusted periodically by the City, are available from the Finance Assistant coordinating payroll. 7. Life Insurance The City currently provides regular full-time employees, without charge, term life insurance coverage at the discretion of the City. . 8. Retirement/Pension Plan Employees will be enrolled in their respective oOOhio rRetirement pPension pProgram or Social Security. 9. Workers’ Compensation In accordance with applicable state laws, employees may be eligible for workers’

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 20 compensation benefits in the event of accidental injury or occupational disease arising out of employment with the City of Oberlin that requires medical treatment, hospitalization and/or loss of work time. 10. Injury Leave Any regular full-time employee who becomes disabled as a result of the performance of duties within the scope of his/her employment, and is unable to perform the essential functions of their duties, and an injury claim is approved by the State Bureau of Worker’s Compensation, shall be paid regular compensation during the continuance of service-related disability, for a period not to exceed a cumulative total of sixty (60) calendar days from the date that such service-related disability was incurred. In cases where the City initiates salary continuation and the employee’s disability continues beyond sixty (60) calendar days, the individual’s pay will be in accordance with provisions of the State of Ohio’s Workers Compensation program. In the event accumulated sick leave is available, and a service-related disability within the meaning of this section is incurred, the first ten (10) days of service- related disability shall be charged to the individual’s accumulated sick leave credit, or if less than ten (10) days of accumulated sick leave credit is available, the existing sick leave credit then available may be charged, and any remaining service-related disability leave shall be charged to Injury Leave. In no event will an employee receive more than his/her regular compensation while on injury leave. The City shall have the right to require a return-to-work certification by a physician prior to the employee being authorized to return to work. If the injury or disease is later determined to not be service related, the employee must repay compensation received pursuant to this policy. If the employee does not have sufficient leave time to substitute for the injury leave, it may be necessary to execute an agreement authorizing the City to withhold the required repayment from future wages. 11. Unemployment Insurance In accordance with applicable state laws, City of Oberlin employees may be eligible to receive unemployment compensation if laid off for reasons including budgetary or grant limitations and elimination of positions. For additional information related to your benefits while on unemployment, contact the Finance Assistant coordinating payroll.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 21 Continuing Education The City encourages employees to share information with each other and to continually enhance their knowledge and skills. This process will assist in keeping current with changes in the employee’s field and will result in improved public service. The following are two (2) approaches to continuing education: 1. Attendance at Conferences and Seminars The Appointing Authority and/or Department Head may approve attendance at non- mandatory conferences and seminars and other training sessions that are work- related and in the best interest of the City. At times, the City may opt to provide on- site training in City facilities to meet employee training needs. If approved, the City will normally cover costs of conference, seminar and other training sessions, including registration, travel, lodging, parking and meals, as outlined inin accordance with related policies. Employees will be paid at their regular pay rates while attending training sessions, in accordance with the Fair Labor Standards Act. Budgetary constraints may limit or negate conference attendance. Participants are encouraged to share information obtained at conferences and seminars with other interested employees. 2. Tuition Reimbursement The Tuition Reimbursement Plan provides eligible employees with the opportunity to obtain, maintain, or improve job-related capabilities through participation in courses of study at accredited colleges and universities and organizations specializing in job and career-related education and training. Please refer to Tuition Reimbursement Program Procedures policy for details on eligibility, reimbursement amounts and documentation required. Time Away from Work There are times, for a variety of reasons, when an employee must be away from work. The following guidelines will apply to time away from work: 1. Leave Application Process Prior to any planned absence from work, employees must submit the required leave request documentation complete and sign a Leave Request Form indicating the date(s) of absence and the type of leave being requested. The employee must submit the form document to his/her immediate supervisor for approval. and signature.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 22 In the event of an unplanned absence, the employee should complete a Leave Request Formthe required leave request documentation, as determined by the Finance Department, at the earliest opportunity following the initial absence from work. The original of the fully signed and fully approved Leave Request Formleave request document must be reconciled with the corresponding bi-weekly payroll documentationtime sheet by the department supervisor and then submitted to the payroll office along with the time sheet. For employees utilizing flextime, a written leave formleave request documentation is not required. 2. Family and Medical Leave In certain circumstances, employees may be eligible for Family and Medical Leave. This protection is designed to provide job security to eligible employees who need time away from work to care for themselves or certain family members when they are experiencing a serious health condition, as defined by the Family and Medical Leave Act (FMLA). This protection has also been expanded to provide leave for eligible employees when certain circumstances arise that cause a “qualifying exigency” arising out of service in the Armed Forces, or to care for certain family members experiencing a serious injury or illness when those members are covered service members of the Armed Forces. For more specific information and procedures pertaining to the FMLA, refer to the Family and Medical Leave Act (FMLA) Policy. 3. Parental Leave In certain circumstances, employees may be eligible for Parental Leave. The purpose of paid parental leave is to enable the employee to care for and bond with a newborn, newly adopted, or newly placed child. This policy will run concurrently with Family and Medical Leave pursuant to the Family Medical Leave Act (“FMLA”) leave, as applicable. For more specific information regarding eligibility, information and procedures please refer to the Parental Leave Policy. 4. Military Training and Active Duty Leave Any regular full-time or part-time employeeCity of Oberlin employee who is a member of the Uniformed Services shall be entitled to any leave and benefits designated by the Uniformed Services Employment and Reemployment Act (USERRA) and the Ohio Revised Code (ORC). Please refer to the Military Leave Policy regarding eligibility, procedures and benefits.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 23 5. Civic Duty Leave Any regular full-time employee subpoenaed as a witness before a court, grand jury, or other public body or commission, or called upon to serve as a juror, shall be granted paid time off at the employee’s regular compensation rate. 6. Leave Without Pay a. Requests for leave without pay will be evaluated on a case-by-case basis and approved at the sole discretion of the Appointing Authority. b. During a period of leave without pay, an employee will be retained on the City of Oberlin’s health insurance plan under the same conditions that applied before the leave commenced. To continue health insurance coverage and any other optional benefits that are eligible to be continued, the employee must continue to make any contributions that he/she made before taking leave. Vacation and sick leave will not accrue during an employee’s leave without pay. c. At certain times, the City may implement temporary periods during which employees may request a voluntary leave to mitigate certain financial hardship issues facing the City. This decision will be made jointly by the City’s Appointing Authorities. 7. Unauthorized Absence Any unauthorized absence of an employee from duty shall be considered an absence without pay, and may be grounds for disciplinary action. Any employee who is absent for three (3) or more days without authorized leave arranged through his/her Department Director may be discharged for cause. In the event extenuating circumstances are found, a leave may be granted retroactively, based upon recommendations of the Department Director and approval of the Appointing Authority. Working With Each Other In any organization, problems and misunderstandings will occur from time to time. It is the intent of this policy to provide guidelines and a process for addressing problems and concerns in a timely and mutually satisfactory manner. Employees are encouraged to address problems initially in a direct non-confrontational manner with each other. However, the City of Oberlin recognizes that there are situations when a formal process may be beneficial and additional perspectives may be needed to review a dispute.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 24 Successful resolution of a dispute requires an open and honest exchange, willingness to see a situation from a different perspective and understanding of the policies and procedures of the City. This policy is intended to be a guideline to assist in the consistent and fair application of City policies. This review process does not create a contract with a City employee. 1. Problem Solving Step 1 An employee with a problem or concern shall first discuss his/her problem with the immediate supervisor. The supervisor will work towards a fair and equitable solution, taking into account the perspectives of all parties involved Step 2 If the problem is not resolved at the supervisory level, the employee may repeat the process in Step 1 with the next level of supervision. Note: Step 2 can be repeated with the next level of management, (which does not include City Council members) where one exists, prior to reaching Step 3. Step 3 If the problem is not resolved in Step 2, the employee may take the problem or concern to their respective Appointing Authority, who will address the concern and respond In the application of this policy, employees are assured that at any step of the process, they will be treated with dignity and respect, without restraint, interference, discrimination, or retaliation. 2. Corrective Action The City of Oberlin expects each employee to work productively, responsibly, and professionally at all times, and to treat all persons with consideration, dignity and respect. Employees will conduct themselves in strict conformity with all local, state and federal laws and ordinances. No employee shall attempt to further his/her self- interests through the use of his/her position. On occasion, negative work performance or negative behavior may arise. It is the objective of the City to correct performance and behavior issues as quickly as possible. Such correction efforts may include a management referral or directive to the Employee Assistance Program.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 25 Examples of unacceptable behavior include, but are not limited to: • Violation of any City, State or Federal law while on duty. • Violation of any City or departmental policy or procedure. • Unsatisfactory work performance, including failure to work productively or in accordance with standards and procedures. • Insubordination or refusal to carry out assigned duties. • Poor attendance, tardiness, unauthorized absence, including failure to adhere to prescribed timekeeping procedures and/or department rules regarding notification of absences. • Failure to treat all persons with consideration, dignity and respect. • Theft of, or unauthorized or careless use of City property or financial resources. • Providing confidential or sensitive information to unauthorized individuals or entities. • Failure to report any personal injury, accident, or unsafe condition to the employee’s supervisor in a timely manner. • Directing abusive or profane language toward co-workers, residents, business representatives, government officials or anyone involved in City business. • Unauthorized entry to City facilities. • Unauthorized use or possession of alcohol, controlled substances or illegal drugs. • Unlawful possession of a weapon on municipal property or in a City vehicle. • Sexual harassment or other forms of harassment. • Threatening or abusive behavior or other disorderly conduct while on duty. • Scandalous or disgraceful conduct, either on or off duty where conduct brings employee’s department or City into public disrepute. • Conviction of a felony or misdemeanor involving moral turpitude, casting doubt on ability to perform the job. Moral turpitude is defined as an act of baseness, vileness or depravity in private or social duties. Examples of moral turpitude include income tax evasion, perjury or its subornation, theft, indecent exposure, sex crimes, conspiracy to commit a crime, defrauding the government, and illegal drug sales, crime of violence. Depending on the severity of the offense, the corrective action procedure may include any or all of the following: A. Oral Reprimand – A verbal warning to an employee that if his/her actions continue, the formal discipline process will begin.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 26 B. Written Reprimand – A written warning that places the employee on notice that additional incidents will result in more severe disciplinary action. The notice shall detail the specifics of the problem as well as what further action can be taken. This warning shall be placed in the employee’s personnel file. C. Suspension – Suspension is the temporary removal from duty status, without pay, of an employee for cause, for a period of one to thirty days. The City also reserves the right to suspend, with pay, at the discretion of the Appointing Authority. Suspension shall be recommended by the Department Director and approved by the Appointing Authority. D. Demotion – An employee may be moved to a position in a class with a lower maximum salary rate for serious misconduct. Demotion shall be recommended by the Department Director and approved by the Appointing Authority. This action may be used in selected situations that would not be disruptive to other employees or to the level of service to the public. If a position for demotion is unavailable, the City may implement a period of disciplinary probation, in which the terms and conditions of probationary status are applied to the employee’s appointment, for a period of time to be determined by the Appointing Authority, not to exceed one (1) year. E. Dismissal – Dismissal is a last disciplinary resort. An administrative review session shall be held for the employee to challenge address anything in the employer’s report. The Appointing Authority shall make the final decision. F. Due Process – A classified non-probationary employee shall not be discharged or reduced in rank or pay until he/she has been presented with reasons for such discharge or reduction, in writing, and has been given an opportunity to be heard in his/her own defense. Reasons for such discharge or reduction, and any reply in writing shall be filed with the Civil Service Commission. Any non-probationary employee of the City in the Classified Civil Service who is suspended, demoted or dismissed may appeal the action to the Civil Service Commission, unless a current collective bargaining agreement applicable to that employee provides otherwise. The Commission shall define the manner, time and place by which the appeal shall be heard. If an investigation confirms that unacceptable behavior has occurred, discipline up to, and including termination may result. Suspensions from work may occur immediately if it is determined that an employee should not be at work while a situation or incident is investigated and a decision is made concerning continued employment.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 27 3. Harassment & Discrimination The City of Oberlin is committed to providing a work environment that is free of discrimination and harassment. Employees will not, by means of speech, touching or body language, abuse, harass or be discourteous to their fellow employees or members of the general public for any reason including someone’s age, race, color, creed, citizenship status, sexual orientation, gender identity or expression, marital status, religious or political beliefs, military/veteran status, ancestry, national origin or disability. All employees must also be allowed to work in an environment free from all forms of harassment and intimidation. The City of Oberlin prohibits sexual harassment, which means any unwelcome sexual advance; request for sexual favors; conduct of a sexual nature when submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or receipt of City services; when submission to or rejection of such conduct by an individual is used as the basis of an employment or service decision affecting the individual; or when such conduct has the purpose or effect of unreasonably interfering with the work performance of an employee or creating an intimidating, hostile or offensive work environment. While a complete list of the types of improper behavior that would be considered sexual harassment cannot be provided, prohibited conduct certainly includes: • Unwelcome sexual flirting, advances or propositions, or other sexual comments; • Sexual pranks, or repeated sexual teasing, jokes, or innuendo, in person, in writing or via e-mail; • Touching or grabbing of a sexual nature; • Preferential treatment or promises of preferential treatment to an employee for submitting to sexual conduct, including soliciting or attempting to solicit any employee to engage in sexual activity for compensation or reward; • The display of sexually suggestive objects or pictures or any sexually offensive gesture; • Retaliation for sexual harassment complaints. If an employee feels he/she is a victim of any form of harassment, the individual should contact any or all of the following: His/her immediate supervisor, Department Director, Appointing Authority, or HRA who serves as the City of Oberlin’s EEO Compliance Officer.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 28 For Complaint and Investigation Procedures please refer to the Sexual Harassment Policy. Concerns will be investigated promptly, thoroughly and discreetly. There will be no discrimination or retaliation against any employee for initiating a harassment complaint. Any employee who is found, after appropriate investigation, to have engaged in any form of harassment, will be subject to appropriate corrective action, including possible termination. Details of the City’s policies regarding EEO (equal employment opportunity) and the prevention of harassment in the workplace are available in Human Resources. 4. Participation in Political Activity Involvement in political activities will not be permitted during an employee’s work time. Political activities include: • Solicitation or receipt of any assessment, subscription or contribution for any political party or cause. • Campaigning for any candidate or issue; including posting, wearing or distributing political material of any kind. Additionally, employees are not permitted to use their position at the City of Oberlin to endorse any political candidate, party or issue. 5. Gifts and Gratuities Ethics In order to maintain the integrity of the City of Oberlin as well as the confidence the public haspublic’s trust in the City, it is essential that City of Oberlin employees must not use their public positions for personal gain. All employees must act in an ethical manner as provided by Ohio Ethics Law. Employees will not solicit or accept anything of value accept any gratuities, loans, gifts, merchandise, meals or other items other than those of nominal value in connection with or resulting from their employment with the City, in compliance with the state of Ohio’s ethics laws. Solicitation of gratuities of any sort by City employees is strictly prohibited. Employees are referred to the Ohio Ethics Law and Related Statutes, published by the Ohio Ethics Commission, copies of which are available in Human Resources. Any employee in violation of this policy will be subject to disciplinary action and/or referral for criminal prosecution. 6. Outside Employment

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 29 The City of Oberlin will not object to an employee having outside employment as long as the employee is successfully and competently performing his/her job duties, as determined by the Department Director or Appointing Authority, and without negative impact on attendance. For the City to retain a neutral attitude, none of the following conditions may exist: • The organization providing the employment is doing business with or seeking to do business with the City. • Such employment will create a conflict of interest or the appearance of a conflict of interest. • Such employment is a direct conflict with any municipal functions or ordinances. 7. Dress Code/Appearance/Uniforms All employees are required to maintain a neat and clean personal appearance, including clothing, personal hygiene and grooming appropriate for their positions, and to follow any department dress code and appearance guidelines. The City may provide uniforms and clothing items for employees in certain positions. The City reserves the right, in the City’s best interest, to determine the type(s) of clothing worn by City employees. Employees who are provided uniforms are expected to wear them while at work and while traveling to and from work only. 8. Internet & Email Policy Internet access is to be conducted in a responsible and professional manner, reflecting the City’s commitment to ethical and non-discriminatory government practices. It is also the City’s desire to protect the organization, as much as possible, from viruses or illicit attempts to access the City’s server. The City of Oberlin maintains an electronic mail system to conduct City business. All email messages composed, sent, received and/or stored are the property of the City and not the property of any employee. The City has a Computing Resource Use Policy which explains how email and the Internet must be utilized. Before using e-mail or the Internet, employees must acknowledge that they have reviewed and understand the City’s Computing Resources Use Policy. If you have questions regarding appropriate use of the Internet, please contact your supervisor or your respective Appointing Authority. 9. Telephone, Cellular Phone and Data Service Policy Personal use of the City telephone or cellular phone system is should be limited to

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 30 emergency or pressing reasons, preferably during breaks and meal periods. Staff should refer to the detailed policy. Members of City Council and their appointeesEmployees may be are authorized by their respective Appointee to have a City cellular phones or smart phone, or may receive a communication allowance be reimbursed for use of their personal cell phones to conduct City business, in accordance with Cellular Telephone or Data Device Policy. In addition, Appointing Authorities may receive or authorize a monthly “communications allowance” in lieu of use of a City-issued cell phone, smart phone or data device. The amount of such communications allowance will be established in the City’s policy regarding telephones and data devices. All other City employees must obtain approval from their Appointing Authority for use of a City cellular phone, smart phone or data device. Cellular phone use must be in compliance with the City’s General Safety Manual. While at work, employees are expected to exercise the same discretion in using personal cellular phones as is expected for the use of City telephones and cellular phones. Please refer to the City’s detailed policy regarding telephones and data devices. 10. Employee Recognition The City will recognize employees who uniquely distinguish themselves through outstanding performance or innovation that exemplifies dedication, creativity and personal integrity. Upon recommendation by the Department Director and approval by the Appointing Authority, the employee may receive a letter of commendation and/or may become eligible for consideration for an additional salary increase at the time of their annual review. Service awards shall be provided to employees as outlined in the Employee Recognition ProgramAppreciation Policy and Procedures. Safety and Health 1. General Considerations The City of Oberlin will provide a reasonably safe and healthy work environment for its employees and the general public. City safety leadership includes sponsorship of safety committees, safety orientation for new employees, employee education and relevant health and safety training, provisions for personal protective equipment as appropriate, accident and/or unsafe acts investigations, as well as other directed training opportunities.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 31 City employees are expected to: • Work in a safe manner at all times • Maintain proper housekeeping in individual work areas • Be alert for unsafe acts or conditions; correct them or report them immediately to a supervisor • Ask for assistance, every time, when attempting to lift, pull or push heavy objects; lift in a proper manner • Follow the reporting requirements when he/she has been injured or could have been injured on the job (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses) Follow department safety rules (please refer to the City of Oberlin General Safety Manual for more information) 2. Employee Identification All City employees will be provided a photo ID card or badge, to facilitate recognition by the public. In certain City facilities or departments, identification may be required to be worn at all times. Also, each employee must carry their City photo ID card or badge in the event that a member of the public requires such identification. Each employee shall be responsible for the condition and/or replacement of his/her ID card. Upon separation from employment, for any reason, the ID card shall be returned to the employee’s supervisor or the HRA. 3. Accident Reporting Any employee sustaining an on-the-job injury, following the receipt of any appropriate first-aid treatment, shall immediately report the injury to his/her supervisor. In the event that an incapacitated employee requires professional medical care, the supervisor is required to report the injury to Human Resources as soon as practical. Failure to report injuries in a timely manner may result in disciplinary action (please refer to the Procedures for Reporting Workplace Accidents, Injuries & Near-Misses). The supervisor will investigate the accident in a timely manner, secure whatever assistance is required, prepare required reports, and determine what preventive measures should be taken in the future. 4. Vehicle Use / Insurability Employees are not only responsible for their own safety and security, but the safety and security of citizens and visitors to the City. As a result, they are required to exercise the utmost care and caution while operating a motor vehicle on for City business. Employees who operate City owned vehicles, or personally owned vehicles while performing City business, are required to abide by all applicable State traffic laws in addition to City established driver guidelines and safety policies. For more information regarding employee responsibility, driver guidelines

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 32 and safety rules please refer to the City Vehicle Use and Safety Policy. Use of City vehicles for day-to-day operations must be approved by the Department Director. Assignment of a City vehicle to an individual for a continuous, regular or indefinite period must be approved by the Appointing Authority (please refer to the Take Home Vehicle Policy). 5. Smoke-Free / Tobacco-Free Environment The following “Smoke-Free Environment” policy applies: Smoking is prohibited in all enclosed areas (under the direct or indirect control of the City of Oberlin) that employees use for work or any other purpose, including but not limited to, offices, meeting rooms, production and storage areas, restrooms, stairways, hallways, distribution plants, warehouses, garages, City-owned vehicles and all other areas designated as “No Smoking;” or as otherwise required by state law and local ordinances. An enclosed area, as described herein, is a place of employment without regard to the time of day or the presence of employees. Use of electronic smoking devices and vapor products"e-cigarettes" is are prohibited anywhere smoking is prohibited in Oberlin. Outdoor (or open-air) smoking is prohibited within 20-feet of City of Oberlin facility entries, outdoor air intakes and operable windows. In addition, smoking and tobacco use is prohibited in designated areas of City parks and recreation areas, as posted. Questions concerning the application of this policy should be directed to the individual’s supervisor. 6. Alcohol & Drug-Free Workplace The City of Oberlin has adopted a Drug-Free Workplace policy (please refer to Drug- Free Safety Program Policy). The goal of this policy is to maintain a safe and healthy work environment. The successful implementation of this policy will also enable the City to provide quality service to the public by maintaining efficiency and productivity. The use of illegal drugs and/or the misuse of alcohol are inconsistent with this goal. The City of Oberlin does not permit the use of illegal drugs; the misuse of alcohol; the sale, purchase, transfer, trafficking, use or possession of any illegal drugs; or arrival or return to work under the influence of any drug (legal or illegal) or alcohol to the extent that job performance is or may be affected. Use of prescription drugs are only permitted when prescribed by a physician who has determined that the substance will not adversely affect the employee’s ability to safely perform his or

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 33 her duties. Specific requirements and implementation procedures are detailed in the Drug-Free Safety Program Policy, and the City requires full compliance with said policy. Employees willmay be tested for drugs and/or alcohol under any and/or all of the conditions below, as defined in the Drug-Free Safety Program Policy:. • Post-Offer, Pre-employment Drug Testing • Random Drug/Alcohol Testing • Post-Accident Testing • Reasonable Suspicion Testing • Return to Duty Testing • Follow Up Testing Employees will receive and acknowledge a copy of the Drug-Free Safety Program Policy during new employee orientation. Additional copies are available in the office of the HRA. Administration 1. Travel Expenses The City will reimburse employees only for travel and related expenses while carrying out official City business or attending approved conferences and training courses. Employees are expected to use sound judgment in managing travel expenses. Please refer to the Travel Reimbursement Policy for further information. Modifications to This Manual This manual will be modified from time to time as conditions change. Members of management will normally initiate modifications and updates; however, any employee may suggest changes and discuss them with his/her supervisor. The City Council will be involved appropriately to review and approve changes. Appointing Authorities will be responsible for reconciling modifications with the City Charter and Civil Service Regulations.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 34 Glossary of Terms Anniversary Date: The date an employee reports to work following appointment to a position with the City of Oberlin. For purposes of performance evaluation, the review date shall be date of the most recent appointment or promotion. Appointing Authority: In reference to this manual, are the following positions: City Manager, City Finance Director, City Law Director, and Clerk of Council). Appointment: The designation of an individual to a position who has qualified for the appointment through an appropriate selection process. Class: A grouping of positions that is sufficiently similar in responsibility, education and experience requirements that the positions will carry the same salary range. Classified Employee: An employee whose position has been determined to be classified by the Civil Service Commission and is subject to the rules of the Commission. Classified positions are identified in the position classification ordinance and its attachments. Corrective Action: The process of correcting or addressing negative or unprofessional work performance and employee behavior. Demotion: The movement of an employee from a position in one class to a lower position in the chain of command and/or in another class to a position having a lower salary range. Department: A grouping of positions by function (i.e. Public Works Department, Finance Department). Department Director or Department Head: The individual responsible for overall operations of a department, including Council Appointees. Discharge for Cause: Involuntary separation or dismissal from employment with the City of Oberlin due to unsatisfactory work performance or behavior. Exempt Employee: Professional, administrative and executive employees who are paid a fixed salary rather than an hourly wage, and who are exempt from overtime provisions in the Fair Labor Standards Act (FLSA). Exempt employees do not receive payment for overtime hours worked.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 35 FLSA (Fair Labor Standards Act): An act passed by the Federal Government in 1938, regulating minimum wage payments and overtime payments for non-exempt employees. Job Description: See Position Description (below) Immediate Family: Immediate family consists of the employee’s spouse, parent(s), stepparent(s), sisters, brothers, children, stepchildren, or one for whom the employee stands in loco parentis, grandparent(s), father-in-law, mother-in-law, brother-in-law, sister- in-law, son-in-law, daughter-in-law, or grandchild, same or different sex domestic partners or any relative residing in the employee’s home. Layoff: The temporary, indefinite or permanent separation of an employee due to lack of funds, curtailment of work or abolishment of a position. Non-exempt Employee: An employee who is not exempt from the provisions of the Fair Labor Standards Act of 1938. Non-exempt employees are normally paid overtime for hours worked beyond 40 in a week. Pay Grade: The minimum and maximum compensation that a position can be paid. Position Description: A summary document which defines the position title, department, reporting relationship, status, pay grade, schedule, summary of position, specific duties, education and experience requirements and any special knowledge and skill requirements essential to successful job performance. Probationary Period: A trial period of twelve (12) months for a newly appointed or twelve (12) months for a promoted employee, during which an employee will receive frequent feedback regarding his/her performance. An employee may be placed on probationary status after the initial probationary period as a result of disciplinary action. Promotion: The movement of an employee from one position in one class to a higher position in another class the chain of command and/or to a position with a higher maximum salary rate. Regular Full-time Employee: An employee who normally and regularly works a full department weekly schedule. Regular Part-time Employee: An employee who normally and regularly works less than a full department schedule, generally between twenty (20) and thirty (30) regularly scheduled hours per week. Suspension: Involuntary time away from work, imposed on the employee as part of the corrective action process. Transfer: The movement of an employee from one department, division or unit of the municipal government to another.

CITY OF OBERLIN – EMPLOYEE POLICY MANUAL 03/20260812/20213 36 Uniformed Services: The armed forces, the Ohio organized militia when engaged in active duty for training, inactive duty training, or full-time National Guard duty, the commissioned corps of the public health service, and any other category of persons designated by the president President of the United States in time of war or emergency. The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA): The federal law that establishes rights and responsibilities for members of the Guard and Reserve and their civilian employers. USERRA affects employment, reemployment, employment benefits and retention in employment, when employees serve or have served in the uniformed services. Vacancy: An officially created, approved and funded position not currently filled.

MEMO City of Oberlin • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.1531 • (F) 440.775.7208 • www.cityofoberlin.com To: City Council President City Councilmembers Date: March 12, 2026 From: Rosalind Watson, HRA Through: Greg Holcomb, City Manager Subject: Employee Policy Manual Update PURPOSE/RECOMMENDATION Employee Policy Manuals are a key asset for communicating policies to employees, as well as promoting fairness and consistency within the workplace. However, with ever-evolving laws and personnel feedback, routine review and updating of handbooks has become a critical function for employers. The proposed updates are recommended for approval by City Council. BACKGROUND/DISCUSSION The proposed updates to the Employee Policy Manual include: 1. Adding language regarding the management of the transfer of sick leave for new hires 2. Adding language to remove limitations for bereavement leave 3. Increasing the payout of earned sick leave upon retirement and decreasing the payout of earned sick leave upon voluntary resignation 4. Adding language regarding the management of vacation payout for new hires 5. Updating language to coincide with current payroll policies and practices 6. General clean-up of language to coincide with current laws, position titles, policies titles, etc. CONSULTATION The recommended changes to the Employee Policy Manual have been reviewed and discussed by the City Manager, Human Resources Administrator, all Appointees, and Department Directors.

April 20, 2026 5. B. From: Jon Clark, Law Director SUBJECT: Ordinance No. 26-22 AC CMS: An Ordinance Amending Section 521.13(3)(f) of the Oberlin Codified Ordinances to Define an Exception to the Prohibition of the Siting of Extraction Production and Delivery Infrastructure to Go Into Immediate Effect (3rd) Attachments Ordinance No. 26-22 AC CMS Ordinance Exhibit A Ordinance Proposed Amendment Memorandum to Council

CITY OF OBERLIN, OH ORDINANCE NO. 26-22 AC CMS AN ORDINANCE AMENDING SECTION 521.13(3)(F) OF THE OBERLIN CODIFIED ORDINANCES TO DEFINE AN EXCEPTION TO THE PROHIBITION OF THE SITING OF EXTRACTION PRODUCTION AND DELIVERY INFRASTRUCTURE TO GO INTO IMMEDIATE EFFECT. WHEREAS, Ordinance No. 521.13 prohibits certain activities relating to fracking and the distribution of fracking byproducts, gas, and oil; and Whereas section 521.13 (3)(f) provides an exception for “residential and business retail end- users of gas or oil” from the application of certain provisions of Section 521.53 of the Oberlin Codified Ordinances, but does not define “residential and business retail end-users; and WHEREAS, Council desires to amend Section 521.13(3)(f) of the Codified Ordinances of the City of Oberlin to provide a definition of “business retail end-users NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION I. That Section 521.13(3)(f) be and is hereby amended to read as set forth in Exhibit A attached. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: To provide clarification of the application of the provisions of Section 521.13 of the Oblerin Codified Ordinances to business retail end-users of gas or oil and to ensure an adequate array of energy resources available for the future Oberlin industrial park and to facilitate economic development consistent with the City's investment objectives, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: ___________________ 2nd Reading: ___________________ 3rd Reading: ___________________ ATTEST:

___________________________________ _____________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

521.13 OPERATIONS AND BYPRODUCTS OF OIL AND GAS EXTRACTION. (a) Definitions. (1) “Business retail end-user” means commercial customers, such as businesses and service establishments, that purchase gas for their operational needs. (12) "Chemical Trespass" shall mean the involuntary deposition of toxic or potentially toxic substances within a human body, natural community or ecosystem. (32) "Corporation" for purposes of this section, shall include any corporation, limited partnership, limited liability partnership, business trust, other business entity, or limited liability company organized under the laws of any state of the United States or under the laws of any country. (43) "Disposal" shall include, but not be limited to, the depositing, storage, treatment, recycling, injection, or by any other means, the distribution or depositing of brine, produced water, frack water, tailings or any other waste or by-product of corporate gas or oil extraction upon, into, or onto the land, waterways, air or any area within the jurisdiction of the City of Oberlin. (54) "Ecosystem" shall include, but not be limited to, wetlands, streams, rivers, aquifers, and other water systems, as well as naturally occurring habitats that sustain humans, wildlife, flora and fauna, and soil-dwelling or aquatic organisms. (65) "Extraction" shall mean the digging or drilling of a well for the purposes of exploring for, developing, or producing gas or oil or other hydrocarbons. (76) "Extraction, Production and Delivery Infrastructures" shall mean, but not be limited to, pipelines, processing facilities, waste storage structures, compressors, or storage and transportation facilities used to support the corporate extraction, production or distribution of gas or oil. The term shall not apply to the construction, maintenance or repair of infrastructures used for delivery to residential or business retail end-users of gas or oil. (87) "Gas" shall mean any gaseous substance, either combustible or noncombustible, which is produced in a natural state from the earth and which maintains a gaseous or rarified state at standard temperature or pressure conditions, and/or gaseous components or vapors occurring in, or derived from, petroleum or so-called "natural" gas. (98) "Natural Communities" shall mean wildlife, flora, fauna, soil-dwelling and aquatic organisms, as well as humans and human communities that have established sustainable interdependencies within a proliferating and diverse matrix of organisms, within an ecosystem. (109) "Oil" shall mean any petroleum or fossil fuel substance in a liquid, slurry or viscous state found naturally within subterranean geological formations. EXHIBIT A

(110) "Procurement of fresh water," for purposes of this law, shall include the drawing of fresh water from anywhere within the City of Oberlin or its jurisdiction for the purpose of exploring for, or extraction of, gas and oil. (121) "Toxic Substances and Potentially Toxic Substances," for purposes of this section, shall include chemicals or chemical compounds, sludge and waste, radioactive ores, mine tailings, millings, waste liquors and radioactive progeny, particulate matter and/or gasses, that have been found to cause adverse effects to animals, humans, or ecosystems, including those chemicals, chemical compounds, sources of radiation, and all other substances deemed to be mutagenic, neurotoxic, carcinogenic, teratogenic, reproductive or developmental toxicants, or any other toxic chemical or hazardous substance identified by the City of Oberlin Council by resolution subject to this section. The phrase shall specifically include, but shall not be limited to, frack water and materials used in, and resulting from, the extraction of gas or oil. (b) Prohibitions. (1) It shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation, to engage in the extraction of gas or oil within the City of Oberlin, with the exception of gas and oil wells installed and operating at the time of enactment of this section, provided that the extraction of gas or oil from those existing wells does not involve any practice or process not previously used for the extraction of gas or oil from those wells at the time of the enactment of this section, and provided that those wells are capped securely when production ceases. (2) It shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation, to deposit, store or transport waste water, produced water, frack water, brine or other materials, chemicals or by-products used in the exploration for, or extraction of, gas or oil, within, upon or through the land, air or waters of the City of Oberlin. (3) It shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation, to engage in the siting of extraction, production and delivery infrastructures within the City of Oberlin. (4) Corporations, and persons using corporations, to engage in gas or oil extraction in a neighboring municipality, county or state shall be strictly liable for all harms caused to natural water sources, ecosystems, human and natural communities within the City of Oberlin and for the violation of the rights herein secured. (5) No permit, license, privilege or charter issued by any State or Federal agency, Commission or Board to any person or any corporation operating under a State charter, or any director, officer, owner, or manager of a corporation operating under a State charter, which would violate the prohibitions of this section or deprive any natural person, natural community, or ecosystem within the City of Oberlin of any rights, privileges, or immunities secured by this section, the Ohio Constitution, the United States Constitution, or other laws, shall be deemed valid within the City of Oberlin.

(c) Enforcement. (1) Any person or corporation that violates any prohibition of this section shall be guilty of a criminal offense and, upon conviction thereof, shall be sentenced to pay the maximum fine allowable under State law for that violation, and shall be imprisoned to the extent allowed by law. A separate offense shall arise for each day or portion thereof in which a violation occurs and for each section of this section found to be violated. (2) The City of Oberlin may also enforce this section through an action in equity. In such an action, the City of Oberlin shall be entitled to recover, without limitation, all costs of litigation, including, but not limited to, expert and attorney's fees. (3) Any natural person who is a resident of the City of Oberlin shall have the authority to enforce this section through an action in equity. In such an action, the resident shall be entitled to recover all costs of litigation, including, without limitation, expert and attorney's fees. (4) Any natural person who brings an action to secure or protect the rights of natural communities or ecosystems within the City of Oberlin shall bring that action in the name of the natural community or ecosystem in a court of competent jurisdiction. Damages shall be measured by the cost of restoring the natural community or ecosystem to its pre-damaged state, and shall be paid to the City of Oberlin or other applicable governmental entity, to be used exclusively for the full and complete restoration of the natural community or ecosystem. Any natural person or group of natural persons shall have standing to bring an action on behalf of affected natural communities or ecosystems, regardless of the lack of a property relationship between those persons and the affected communities or ecosystems. (5) Corporations in violation of the prohibitions enacted by this section, or seeking to engage in activities prohibited by this section, shall not have the rights of "persons" afforded by the United States and Ohio Constitutions, nor shall those corporations be afforded rights under the 1st or 5th Amendments to the United States Constitution or corresponding sections of the Ohio Constitution, nor shall those corporations be afforded the protections of the commerce or contracts clauses within the United States Constitution or corresponding sections of the Ohio Constitution. (6) Corporations in violation of the prohibitions enacted by this section, or seeking to engage in activities prohibited by this section, shall not possess the authority or power to enforce State or Federal preemptive law against the people of the City of Oberlin, or to challenge or overturn municipal ordinances adopted by the City of Oberlin, when that enforcement or challenge interferes with the rights asserted by this section or interferes with the authority of the Municipality to protect the health, safety, and welfare of the people or environment of the City of Oberlin. (d) Amendment. Any attempts to use other units and levels of government to preempt, amend, alter, or overturn this section, or parts of this section, shall require the City Council to hold public meetings that explore the adoption of other measures that expand local control and the ability of the people of the City to protect their fundamental and inalienable right to self-government.

(e) Severability. The provisions of this Law are severable. If any court of competent jurisdiction decides that any section, clause, sentence, part, or provision of this section is illegal, invalid, or unconstitutional, such decision shall not affect, impair, or invalidate any of the remaining sections, clauses, sentences, parts, or provisions of the section. The People of Oberlin hereby declare that in the event of such a decision, and the determination that the court's ruling is legitimate, it would have enacted this Law even without the section, clause, sentence, part, or provision that the court decides is illegal, invalid, or unconstitutional. (Approved by voters 11-5-13.)

CITY OF OBERLIN ORDINANCE NO. 26-22 AC CMS AN ORDINANCE AMENDING SECTION 521.13(a) OF THE OBERLIN CODIFIED ORDINANCES TO DEFINE AN EXCEPTION TO THE PROHIBITION OF THE SITING OF EXTRACTION PRODUCTION AND DELIVERY INFRASTRUCTURE TO GO INTO IMMEDIATE EFFECT. WHEREAS, Ordinance No. 521.13 prohibits certain activities relating to fracking and the distribution of fracking byproducts, gas, and oil; and Whereas section 521.13 (a)(6) provides an exception for “residential and business retail end-users of gas or oil” from the application of certain provisions of Section 521.53 of the Oberlin Codified Ordinances, but does not define “residential and business retail end-users; and WHEREAS, Council desires to amend Section 521.13(a) of the Codified Ordinances of the City of Oberlin to provide a definition of “business retail end-users NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION I. That Section 521.13(a) be and is hereby amended to read as set forth in Exhibit A attached. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: To provide clarification of the application of the provisions of Section 521.13 of the Oblerin Codified Ordinances to business retail end-users of gas or oil and to ensure an adequate array of energy resources available for the future Oberlin industrial park and to facilitate economic development consistent with the City's investment objectives, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law.

PASSED: 1st Reading: ___________________ 2nd Reading: ___________________ 3rd Reading: ___________________ ATTEST: ___________________________________ _____________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Jon D. Clark, Law Director jclark@cityofoberlin.com Carl M. Felice, Assistant Law Director/Prosecutor MEMO To: Members of the Oberlin City Council Cc: Council Appointees From: Jon D. Clark, Law Director Date: March 12, 2026 RE: Ordinance No. 26-22 AC CMS – Amendment to Section 521.13 of the Oberlin Codified Ordinances To ensure an adequate array of energy resources available for the future Oberlin industrial park and to facilitate economic development consistent with the City's investment objectives, it is necessary to amend definitions in Section 521.13 of the Oberlin Codified Ordinances to clarify the scope of permitted infrastructure for business retail end-users. In November 2013, the Oberlin electorate initiated an ordinance titled “Establishing a Community Bill of Rights for the People and Natural Communities of the City of Oberlin; Protecting Those Rights by Prohibiting Gas or Oil Extraction Related Activities and Subordinating the Privileges Bestowed on Certain Corporations to the Rights and Governance of the People.” That ordinance has been referred to as the Community Bill of Rights (the “CBR”). The text of the CBR was prepared and propagated by the Community Environmental Legal Defense Fund (CELDF), a legal organization based in Pennsylvania. The operative provisions of the CBR are codified at Section 521.13 of the Oberlin Codified Ordinances. The CBR prohibits corporations from engaging in fracking and related activities, including the use and distribution of fracking byproducts and natural gas, and it expresses the Oberlin electorate’s assertion of their inherent rights of local self- government. A core objective of the CBR is to prohibit the corporate usurpation of the citizenry's rights of local self-government. The CBR implements this objective in the context of the extraction and distribution of oil and gas generated through fracking activities by corporations. Specifically, the CBR is

Memorandum to Council Ordinance No. 26-22 AC CMS March 12, 2026 Page. 2 Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com designed as a shield against corporate fracking and the use and distribution of related byproducts, including natural gas within the City. In 2023, the City expended approximately Two Million Four Hundred Thousand Dollars ($2,400,000.00) to acquire approximately 212 acres of land located south of U.S. Route 20 in Pittsfield Township, Lorain County, Ohio. The purpose of the acquisition was for the development of an Oberlin industrial park to facilitate commerce and to expand the tax base within the City of Oberlin. The resulting tax revenue will enable the City to maintain and expand infrastructure within the City and to continue to provide the many municipal services that benefit Oberlin residents. Since then, the City has hired consultants and explored numerous options for funding for the development of the proposed industrial park. A significant and necessary component of the development is to assure access to sufficient energy resources and infrastructure to support the development. To secure necessary financing and marketing support from the State of Ohio to facilitate the objectives of the City’s investment, it is necessary that there be made available an array of energy sources, including natural gas. At present, electricity alone cannot sustain the intended level of development. To qualify for SiteOhio Certification through JobsOhio, it is necessary that natural gas energy be available to the industrial park site. Without such certification, the City will have significantly reduced opportunities for funding and state-wide promotion by JobsOhio. The City has confirmed these requirements through its communications with JobsOhio Section 521.13(b)(3) of the Oberlin Codified Ordinances, provides that “it shall be unlawful for any corporation, or any director, officer, owner, or manager of a corporation to use a corporation to engage in the siting of extraction, production and delivery infrastructure within the City of Oberlin.” Section 521.13(a)(6) of the Oberlin Codified Ordinances, defines “extraction production and delivery infrastructure” to include “pipelines, processing facilities, waste storage structures, compressors, or storage and transportation facilities used to support a corporate extraction, production or distribution of gas or oil.” Excepted from the definition is “the construction, maintenance or repair of infrastructure used for delivery to residential or business retail end-users of gas or oil.” The CBR does not define the terms “residential or business retail end-users.” Although there does not appear to be any confusion as to what would constitute “residential end-users," the question now is what constitutes “business retail end-users” and whether the CBR operates to prohibit the installation of a gas supply pipeline, at the request of the City, to bring natural gas to the site of the proposed industrial park. The proposed amendment of Section 521.13(a)(6) is to define "business retail end-users" to mean “commercial customers, such as businesses and service establishments,

Memorandum to Council Ordinance No. 26-22 AC CMS March 12, 2026 Page. 3 Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com which purchase gas or oil for their operational needs. This would extend to industrial park tenants and manufacturing facilities located within the City. The language of the proposed amendment does not undermine the intent of the CBR, which is to prohibit the extraction of oil and gas within the City (i.e., fracking) and the siting of infrastructure within the City to transport fracking byproducts, oil, and gas through intrastate or interstate pipelines. Nothing in the language of the CBR suggests that it was intended to proscribe the consumption of gas energy by local end users. Dominion Energy Ohio (“Dominion”) has offered to install the necessary infrastructure to enable natural gas delivery to the industrial park site at no cost to the City. If the City itself were undertaking the project, the estimated cost to the taxpayers would be in excess of Four Million Dollars ($4,000,000.00). The City cannot authorize Dominion to proceed, and Dominion has indicated it will not install infrastructure to provide gas energy to the industrial park if there remains any legal uncertainty about the applicability of the CBR. To allow natural gas energy and related infrastructure to be extended to the industrial park site, it is necessary to amend the CBR to clearly delineate the scope of its prohibitions. Ordinance No. 26-22 AC CMS resolves the question by clarifying what constitutes “business retail end-users.” The amendment of the CBR does not necessarily diminish the long-term goals of the City’s Climate Action Plan. Although the ultimate goal is to be entirely free from reliance on fossil fuels, that goal will take time to achieve. However, at present, Oberlin’s industrial park cannot be energized solely by electricity based on current technological and economic feasibility. The City is making great strides through the implementation of a new zoning code (which will prohibit heavy industry and data centers within the Innovation District), the Climate Action Plan and Oberlin’s Comprehensive Plan, all of which prioritize clean energy and energy efficiency. However, at present, to develop and maintain what is one of the most significant investments the City has ever made, it is necessary to ensure that natural gas is one of several available energy options. Section 7 of the CBR requires that any attempts to “use other units or levels of government to preempt, amend, alter, or overturn this ordinance, or part of [the] ordinance," shall require the City Council to hold public meetings that explore the adoption of other matters that expand local control and the ability of the people of the City to protect the fundamental and inalienable right to self- government. The proposed amendment does not constitute an attempt to use other units or levels of government to preempt, amend, alter, or overturn the CBR, but rather represents a clarification by the City Council acting within its legislative authority. The City of Oberlin may assert and defend its rights of local self-government through the exercise of the City’s constitutional home rule rights under Article XVIII of the Ohio Constitution.

Memorandum to Council Ordinance No. 26-22 AC CMS March 12, 2026 Page. 4 Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com Municipal home rule, adopted by Ohio voters in 1912 through amendments to Article XVIII of the Ohio Constitution, grants municipalities, especially chartered municipalities such as Oberlin, substantial authority to enact local regulations to protect public health, safety, and general welfare. In theory, those rights will yield only when faced with “general laws” that conflict with local legislation. 1 Although the rights of municipalities to exercise home rule authority have been significantly eroded by the state judiciary over the last several decades, Oberlin has, and will continue to, robustly assert and defend its home rule authority whenever possible. The right of local self-government can only be preserved through judicial challenge to the election of local and state judges that demonstrate an understanding of municipal home rule, and a willingness to render decisions that support what the Ohio State Constitution clearly granted to municipalities throughout Ohio. It is recommended and requested that Ordinance No. 26-22 AC CMS be passed on 1st or 2nd reading to go into immediate effect. 1 The CBR's assertion of authority to subordinate corporate privilege and prohibit state-authorized corporate activities that regulate fracking exceeds the scope of home rule authority as interpreted by Ohio courts, including State ex rel. Morrison v Beck Energy Corp., 143 Ohio St. 3d., 271 (2015), which addressed similar multiple anti-fracking ordinances. Similar community bills of rights in other jurisdictions have faced legal challenges in various courts throughout the United States, as has Oberlin in litigation before the Sixth Circuit Court of Appeals over the construction of the NEXUS pipeline, which reaffirmed the supremacy of the Federal Natural Gas Act over local regulations.

April 20, 2026 5. C. Through: Jon Clark, Law Director From: Jon Clark, Law Director SUBJECT: Ordinance No. 26-24 AC CMS: An Ordinance Adopting a Policy for the Production or Inspection of Video Records of the Oberlin Police Department and the Oberlin Prosecutor's Office Requested Under Ohio Public Records Laws to Go into Immediate Effect (2nd) Attachments Ordinance No. 26-24 AC CMS Ordinance Exhibit A Ordinance Exhibit B Memorandum to Council

CITY OF OBERLIN, OHIO ORDINANCE NO. 26-24 AC CMS AN ORDINANCE ADOPTING A POLICY FOR THE PRODUCTION OR INSPECTION OF VIDEO RECORDS OF THE OBERLIN POLICE DEPARTMENT AND THE OBERLIN PROSECUTOR'S OFFICE REQUESTED UNDER OHIO PUBLIC RECORDS LAWS AND AMENDING ORDINANCE NO. 19-83 AC CMS TO GO INTO IMMEDIATE EFFECT. WHEREAS, Section 149.43(B)(1) of the Ohio Revised Code provides that a state or local law enforcement agency or a prosecuting attorney's office may charge a requester the actual cost associated with preparing a video record for inspection or production, not to exceed seventy-five dollars per hour of video produced, nor seven hundred fifty dollars total; and WHEREAS, As used in section 149.43(B)(1) of the Ohio Revised Code, “actual cost,” with respect to video records only, means all costs incurred by the state or local law enforcement agency or a prosecuting attorney's office in reviewing, blurring or otherwise obscuring, redacting, uploading, or producing the video records, including but not limited to the storage medium on which the record is produced, staff time, and any other relevant overhead necessary to comply with the request; and WHEREAS Section 149.43(B)(11) of the Ohio Revised Code contains a provision requiring the waiver of the fees authorized under Section 149.43 for certain requests, including requests by a victim of the events that are the subject of the video; and WHEREAS, the Ohio Attorney General has issued a model Public Records policy of Production or Inspection and Video Records; and WHEREAS, Council for the City of Oberlin desires to implement the statutory authority for the assessment of a fee for the actual cost of the retrieval, download, review, redaction, time to seek legal advice, and production of a law enforcement video record in response to a public records request subject to statutory exemptions. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION 1. That the Policy for the Production or Inspection of Video Recordings attached hereto as Exhibit A is hereby adopted. SECTION 2: That Section 3,5 of Exhibit A to Ordinance No. 19-83 AC CMS by and is hereby amended as set forth on Exhibit B attached hereto.

Page 2 Ordinance No. 26-24 AC CMS 2 SECTION 3. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code SECTION 4. To enable the recovery the actual cost of the production of law enforcement videos pursuant to a public records request and there by provide of the fiscally efficient operation of the Oberlin Police Department, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: ___________________ 2nd Reading: ___________________ 3rd Reading: ___________________ ATTEST: ___________________________________ _____________________________ BELINDA B. ANDERSON, MMC EBONI JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

POLICY ON THE PRODUCTION OR INSPECTION OF VIDEO RECORDS PURPOSE The purpose of this policy is to establish rules and guidelines for the City of Oberlin Police Department and the Oberlin Prosecutor’s Office when preparing video records for production or inspection. PRODUCTION OR INSPECTION COSTS The Oberlin Police Department and the Prosecutor’s Office may charge for the “actual cost” of preparing a video record for production or inspection. Actual cost includes the cost to review, blur or otherwise obscure, redact, upload, or produce a video record. Actual cost may also include the cost of the storage medium the office uses to produce a video record, staff time, and any other relevant overhead necessary to comply with the request. PREPAYMENT The Oberlin Police Department and the Prosecutor’s Office may require a requester to prepay the actual cost of preparing a video record for production or inspection. If prepayment is required, the office will provide an estimate of the actual cost within five (5) business days of receiving the request. The office is not required to start preparing a video record for production or inspection until the requester pays the estimated actual cost in full. The office’s obligation to produce a video record or make it available for inspection starts when the requester pays the estimated actual cost in full. The office will notify the requester if the final actual cost exceeds the estimated actual cost. The requester may be required to pay the difference between the actual cost and the estimated cost if (1) the requester is notified in advance that the actual cost is more than the estimated actual cost; and (2) the actual cost is less than twenty per cent more than the estimated actual cost. The requester will not be required to pay the difference between the actual cost and the estimated cost if the difference is more than twenty percent (20%). WAIVER OF COSTS Oberlin Police Department and the Prosecutor’s Office will waive or reduce payment of the actual cost if either of the following apply: (1) The video or a portion of the video shows, communicates, or discloses any of the following: a. The death of a person, or a deceased person’s body, if the death was caused by a correctional employee, youth services employee, or peace officer; b. Grievous bodily harm to a person if caused by a correctional employee, youth services employee, or peace officer; or c. An act of severe violence against a person that results in serious physical harm to the person if caused by a correctional employee, youth services employee, or peace officer.

(2) If, in the judgment of the Oberlin Police Department, the video or a portion of the video shows, communicates, or discloses information that is of great interest or importance to the general public. RESPONSE TIME Copies of video records must be produced within a reasonable period of time. Video records must be made available for inspection promptly. “Prompt” and “reasonable” take into account the time it takes the office to retrieve, download, review, redact, seek legal advice regarding, and produce the video record, as well as other facts and circumstances of the records requested. If the office requires the requester to pay in advance the actual cost of preparing a video record for production or inspection the office’s obligation to produce a video record within a reasonable period of time, or make it available for inspection promptly, does not start until the requester pays the estimated actual cost in full. Video records will only be available for inspection during regular business hours. MANAGING VIDEO RECORDS Oberlin Police Department’s and the Prosecutor’s Office video records are subject to records retention schedules. The current schedules are available at 85 South Main Street, Oberlin, Ohio, a location readily available to the public as required by Ohio Revised Code § 149.43(B)(2) and on the City of Oberlin Website.

Exhibit B CITY OF OBERLIN, OHIO PUBLIC RECORDS POLICY Introduction: It is the policy of the City of Oberlin, Ohio, that openness leads to a better-informed citizenry, which leads to better government and better public policy. It is the policy of the City of Oberlin, Ohio, to strictly adhere to the state’s Public Records Act. Section 1. Public Records The City of Oberlin, in accordance with the Ohio Revised Code, defines records as including the following: Any document – paper, electronic, including but not limited to, e-mail, text messages or other electronic communications – that is created or received by, or comes under the jurisdiction of a public office that documents the organization’s functions, policies, decisions, procedures, operations, or other activities of the office. All records are public unless they are specifically exempt from disclosure under the Ohio Revised Code. Section 1.1 It is the policy of the City of Oberlin that, as required by Ohio law, records along with current retention schedules will be organized and maintained so that they are readily available for inspection and copying. Section 2. Record/Inspection requests Each request for public records or for inspection should be evaluated for a response using the following guidelines: Section 2.1 Although no specific language is required to make a request, the requester must identify the records requested with sufficient clarity to allow the records custodian to identify, retrieve, and review the records. If it is not clear what records are being sought, the records custodian must contact the requester for clarification, and should assist the requestor in revising the request by informing the requester of the manner in which the City office involved keeps its records. • The records custodian is the office, official or employee lawfully responsible for the direct custody and care of a public record. The records custodian is not necessarily the original preparer or receiver of the record.

2 Section 2.2 The requester does not have to put a records request in writing, and does not have to provide his or her identity or the intended use of the requested public record. It is the City’s general policy that this information is not to be requested. Section 2.3 Public records are to be available for inspection at all reasonable times during the regular business hours of the office of the records custodian. Public records must be made available for inspection promptly. Copies of public records must be made available within a reasonable period of time. The terms "prompt" and "reasonable" shall take in to account the volume of records requested, the proximity of the location where the records are stored, the necessity for any legal review of the records requested, and/or redaction of the records requested. Section 2.4 All requests for public records must either be satisfied (see above) or be acknowledged in writing or electronically as soon as is practicable. An oral response shall satisfy the requirement of a receipt when the requestor does not provide an email or postal address. If a request is deemed significantly beyond “routine,” such as seeking a voluminous number of copies or requiring extensive research, the acknowledgment should include the following: • An estimated number of business days it will take to satisfy the request. • An estimated cost if copies are requested. Section 2.5 Any denial of public records requested must include an explanation, including legal authority where applicable. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority. Section 2.6 Persons requesting copies of public records are not permitted to make their own copies of the requested records by any means or remove them from the City’s facilities. Section 2.7 The City requires that an employee be present during an inspection of a public record to assure the preservation and integrity of the record.

3 Section 3. Costs for Public Records Those seeking public records will be charged only the actual cost of making copies. Section 3.1 The charge for paper copies shall be five ($.05) per page. The charge may be waived when less than one dollar ($1.00) Section 3.2 The charge for computer files downloaded to a compact disc is $1.00 per disc. Section 3.3 The charge for oversized copies (such as maps, drawings, etc.) is $2.00 per page. Section 3.4 There is no charge for documents that are transmitted electronically (i.e., e-mailed; facsimile). Section 3.5 For video tapes, cassette tapes or any other type of media, the fee shall be $5.00, or the actual reproduction cost, if a commercial service is utilized. The Oberlin Police Department and the Prosecutor’s Office may charge up to seventy-five dollars ($ 75.00) per hour, not to exceed seven hundred fifty dollars ($750.00) per request, for the actual cost of preparing a video record for production or inspection in accordance with the City of Oberlin’s Policy on the Production or Inspection of Video Records. Section 3.6 Requesters may ask that documents be mailed to them. They will be charged the actual cost of the postage and mailing supplies, or other actual cost of delivery. Section 3.7 The City may require payment prior to providing copies of the requested records.

4 Section 3.8 Established fees/costs shall be clearly posted and available to the public. Section 4. Handling Electronic Records Documents in electronic format are records as defined by the Ohio Revised Code when their content relates to the business of the office. Section 4.1 Records in the form of e-mail, text messaging, and instant messaging, including those sent and received via a hand-held communications device are to be treated in the same fashion as records in other formats, such as paper or audiotape. Section 4.2 Public record content transmitted to or from private accounts or personal devices is subject to disclosure. All employees or representatives of the City are required to retain their email records and other electronic records in accordance with applicable records retention schedules. Section 4.3 Storage devices and systems for storing electronic records throughout the records retention lifecycle must meet the following requirements. • Permit easy retrieval in a timely fashion. • Retain records in an accessible format until their authorized disposition date Section 5. Records Disposition/Transfer Records may be destroyed, but only if they are destroyed in compliance with a properly approved records retention schedule. It is important to document the disposition of records after they have satisfied their approved retention periods. Once a Certificate of Records Disposal (RC- 3) has been approved by the City Records Commission the request for disposition must be filed with the State Archives at the Ohio History Connection at least fifteen business days prior to the destruction in order to allow the State Archives to select records of enduring historical value. Regardless of whether or not it is necessary to submit an RC-3 to the State Archives, it is important that the City internally track records disposals in accordance with guidelines established by the Records Commission.

5 Section 5.1 Records retention schedules are also available on the City of Oberlin’s website at www.cityofoberlin.com and the Oberlin Clerk of Council’s office located at 85 South Main Street in Oberlin, Ohio 44074. Section 5.2 All records are the property of the municipality and must be delivered by outgoing City officials and employees to their successor in office. Improper removal, destruction, damage or other disposition of a record is in violation of R.C. 149.351(A). Section 5.3 All records pertaining to ongoing or pending audits, lawsuits (or even reasonably anticipated lawsuits), or public disclosure proceedings are said to be on destruction hold and must not be altered or destroyed until the hold has been lifted and the records have met their retention period. Section 5.4 All records are transferred in compliance with rules established by the City of Oberlin Records Commission. Section 6. Failure to respond to a public records request Ohio law allows “any person who is aggrieved by” the unauthorized “removal, destruction, mutilation, transfer, or other damage or disposition of a record, or by the threat of such action, to file either or both of the following types of lawsuits in the appropriate common pleas court: • A civil action for an injunction to force the public office to comply with R.C. 149.351(A), as well as any reasonable attorney fees associated with the suit. • A civil action to recover a forfeiture of $1,000 for each violation of R.C. 149.351 (A), not to exceed a cumulative total of $10,000 (regardless of the number of violations), as well as reasonable attorney fees associated with the suit, not to exceed the forfeiture amount recovered. Section 7. Training and Education The City will continue to update and address all education, training, disclosure, and policy requirements mandated by the Ohio Revised Code. Section 8. Posting of this Policy

6 Each City records custodian shall retain a copy of this City Records Policy along with the applicable Schedules of Records Retention and Disposition. These documents shall be located at every City facility in which the public may access the City’s records; and the City shall prominently display by posters a description of the City’s public records policy at various buildings where the public may access the City’s public records.

Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com Jon D. Clark, Law Director jclark@cityofoberlin.com Carl M. Felice, Assistant Law Director/Prosecutor MEMO To: Members of the Oberlin City Council Cc: Council Appointees From: Jon D. Clark, Law Director Date: April 1, 2026 RE: Ordinance No. 26-24 AC CMS Background: The number of public records requests for body-camera and other video recordings from the Oberlin Police Department has increased significantly over the past several years. Often, these requests are made by people who are simply curious about various criminal offenses or other events that are reported in the media. As a result, there has been an increase in administrative time spent reviewing and redacting certain information from the videos that, for legal reasons, may not be released publicly. The current public records policy for the City of Oberlin onbly authorizes a $5.00 fee for providing video records. Discussion: On January 2, 2025, House Bill 315 was signed into law by Ohio Governor Mike DeWine. The bill allows a state or local law enforcement agency to charge the actual cost of preparing a video for inspection or production. The preparation includes, but is not limited to, the retrieval, download, review, redaction, time to seek legal advice, and production of the video record. Actual cost includes the cost to review, blur or otherwise obscure, redact, upload, or produce a video record. Actual cost may also include the cost of the storage medium the office uses to produce a video record, staff time, and any other relevant overhead necessary to comply with the request.

Office of the Law Director • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.774-8519 • (F) 440.776.2210 www.cityofoberlin.com Ordinance number 26–24 establishes a Public Records Policy applicable to requests for the inspection or production of video recordings in the possession of the City Police Department or the Prosecutor’s Office. This policy incorporates the model policy provided by the Ohio Attorney General’s office and amends the existing public records policy to incorporate those provisions as they relate to costs. If implemented, the policy will enable the Police Department to alleviate some of the administrative cost burden imposed by the volume of public records requests for video recordings. Consultation: The proposed policy has been discussed with the City Police Chief, Ryan Warfiled Lieutenat. Michael McCloskey and the Police Department Records Coordinator, Sara Podrosky. Recommendation: It is recommended that Council authorize the establishment of a public records policy applicable to requests for videos from the Police Department and the office of the prosecutor, to take immediate effect, enabling the City to recover some of the administrative costs associated with providing those public records.

April 20, 2026 6. A. Through: Greg Holcomb, City Manager From: Carrie Porter, Planning and Development Director SUBJECT: Ordinance No. 26-26 AC CMS: An Ordinance Adopting a New Part 13, Title Five - Planning and Zoning Code of the Oberlin Codified Ordinances Attachments Ordinance No. 26-26 AC CMS Propsoed Zoning Code

CITY OF OBERLIN, OHIО ORDINANCE NO. 26-26 AC CMS AN ORDINANCE ADOPTING A NEW PART 13, TITLE FIVE – PLANNING AND ZONING CODE OF THE OBERLIN CODIFIED ORDINANCES WHEREAS, the 2024 Comprehensive Plan of the City of Oberlin has many objectives and implementation strategies related to zoning, including updating the City’s Zoning Code and Zoning Map to align with the future land use map and goals of the Comprehensive Plan; and WHEREAS, the Planning Commission and the Zoning Board of Appeals have reviewed the proposed Zoning Code and the Planning Commission has voted to recommend to City Council that the proposed Zoning Code be approved; and, WHEREAS, Oberlin City Council held special meetings on February 26, 2026, March 9, 2026, and March 30, 2026, to discuss the proposed Zoning Code and held public hearings regarding the same on January 20, 2026, and April 20, 2026, as required by law; and NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio, a majority of all members elected thereto concurring: SECTION 1: That the new Part 13, Title Five – Planning and Zoning Code of the Oberlin Codified Ordinances attached hereto as Exhibit A, hereby is adopted. . SECTION 2: It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: That this Ordinance shall take effect on the earliest date permitted by law PASSED: 1st Reading: April 20, 2026 2nd Reading: __________________ 3rd Reading: ___________________ ATTEST: ______________________________ __________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

marclalatiate and Zoning Code

The Planning and Zoning Code of the City of Oberlin, Ohio Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Table of Contents CHAPTER 1301: INTRODUCTION TO AND USING THIS ORDINANCE ........................ 7 Section 1301.01 Title and Effective Date; Repealer ...................................................................................... 7 Section 1301.02 Purpose and Intent ................................................................................................................ 7 Section 1301.03 Applicability ............................................................................................................................ 7 Section 1301.04 Savings Provision/Severability ............................................................................................ 7 Section 1301.05 Rules of Interpretation ......................................................................................................... 7 Section 1301.06 Rules of Measurement .......................................................................................................... 8 Section 1301.07 Code Roadmap .....................................................................................................................11 CHAPTER 1302: DISTRICTS STANDARDS .................................................................. 14 Section 1302.01 Establishment of Districts .................................................................................................14 Section 1302.02 Establishment of Zoning Map ..........................................................................................14 Section 1302.03 Maintenance of Zoning Map .............................................................................................14 Section 1302.04 Interpretation of Zoning Map Boundaries .......................................................................14 Section 1302.05 Zoning upon Annexation ...................................................................................................15 CHAPTER 1303: LAND USE STANDARDS ........................................................... 47 Section 1303.01 Purpose of Land Use Standards Chapter .........................................................................47 Section 1303.02 Land Uses Restricted By District and By Use Type ............................................................. 47 Section 1303.03 Interpretation of Land Uses ..............................................................................................47 Section 1303.04 Allowed Land Uses ..............................................................................................................47 Section 1303.05 Use-Specific Standards for Principal Uses .......................................................................50 Section 1303.06 Standards Applicable to Accessory Uses and Accessory Structures ............................72 Section 1303.07 Temporary Uses ...................................................................................................................80 Section 1303.08 Cottage Court Standards .....................................................................................................80 Section 1303.09 Townhouse Standards .........................................................................................................82 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

CHAPTER 1304: GENERALLY APPLICABLE STANDARDS .................................... 85 Section 1304.01 Parking Standards ................................................................................................................ 85 Section 1304.02 Trees ..............................................................................................................................................88 Section 1304.03 Vision Clearance Triangle .........................................................................................................88 Section 1304.04 PERFORMANCE STANDARDS ........................................................................................89 Section 1304.05 Fence Standards ................................................................................................................... 95 Section 1304.06 Outdoor Lighting Standards .............................................................................................. 97 Section 1304.07 Dumpsters and Solid Waste Storage Standards .............................................................. 98 Section 1304.08 Sign Standards ...................................................................................................................... 99 CHAPTER 1305: ADMINISTRATION AND PROCEDURES ......................................... 119 Section 1305.01 Purpose ............................................................................................................................... 119 Section 1305.02 Roles and Responsibilities ................................................................................................ 119 Section 1305.03 Comprehensive Table of Procedures ............................................................................. 121 Section 1305.04 Zoning Permits .................................................................................................................. 122 Section 1305.05 Conditional Use Approval Process ................................................................................. 128 Section 1305.06 Variance Process ................................................................................................................ 129 Section 1305.07 Process for Appeal of Administrative Determinations............................................... 130 Section 1305.08 Public Hearing Process for Variances, Appeals, or Conditional Use Approvals ..... 131 Section 1305.09 Process for Amendments to the Text of this Zoning Code or Amendments to the Official Zoning Map 132 Section 1305.10 Violations ............................................................................................................................ 134 Section 1305.11 Penalties and Remedies .................................................................................................... 134 Section 1305.12 Fees ............................................................................................................................................. 134 CHAPTER 1306: NONCONFORMITIES ..................................................................... 137 Section 1306.01 Purpose of Nonconformities Chapter ........................................................................... 137 Section 1306.02 Savings Provision ............................................................................................................... 137 Section 1306.03 Definitions .......................................................................................................................... 137 Section 1306.04 Nonconforming Lots ........................................................................................................ 138 Section 1306.05 Nonconforming Uses ....................................................................................................... 138 Section 1306.06 Nonconforming Structures .............................................................................................. 140 Section 1306.07 Burdens of Proof .............................................................................................................. 141 Section 1306.08 Specific Applications of Nonconformities ................................................................... 141 Section 1306.09 Illegal Uses, Structures, and Lots, Generally ................................................................. 142 Section 1306.10 Nonconforming Status Attached to the Land .............................................................. 142 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

CHAPTER 1307: GLOSSARY OF TERMS ................................................................... 144 Section 1307.01 Definition of Land Use Terms ........................................................................................ 144 Section 1307.02 Definition of General Terms .......................................................................................... 144 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Chapter 1 1301 Introduction to and Using this Ordinance Chapter 6 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Chapter 1301: Introduction to and Using this Ordinance SECTION 1301.01 TITLE AND EFFECTIVE DATE; REPEALER This ordinance shall be known as the Planning and Zoning Code for the City of Oberlin, Ohio. This ordinance shall have an effective date of [MONTH DAY YEAR]. SECTION 1301.02 PURPOSE AND INTENT The zoning regulations and districts as herein established have been made in accordance with the 2024 Comprehensive Plan, to promote, in accordance with present and future needs, the health, safety, morals, order, convenience, prosperity, and general welfare of the citizens of the city, and to provide for efficiency and economy in the process of development, for the appropriate and best use of land, for convenience of access and of traffic and circulation of people and goods, for the appropriate use and occupancy of buildings, for healthful and convenient distribution of population, for protection against overcrowding of land, undue density of population in relation to the community facilities existing or available, obstruction of light and air, or loss of life, health, or property from fire, flood, panic or other dangers, to encourage good civic design and arrangement, to facilitate the creation of a convenient, attractive and harmonious community, to protect against destruction of or encroachment upon historic resources, and to facilitate the provision of adequate public utilities, public services and other public facilities, by regulating and limiting or determining the height and bulk of buildings and structures, the area of yards and other open spaces, and the type and density of use. They have been made with reasonable consideration, among other things, for the existing use and character of property, the Comprehensive Plan, to the character of the district and its peculiar suitability for particular uses, to trends of growth or change, and with a view to conserving natural resources and the value of land and buildings and encouraging the most appropriate use of land throughout the incorporated territory of the city. SECTION 1301.03 APPLICABILITY This ordinance shall apply to all incorporated territory of Oberlin, Ohio. SECTION 1301.04 SAVINGS PROVISION/SEVERABILITY Should any section or provision of this Code be declared by the courts to be unconstitutional or invalid, such decision shall not affect the validity of the Code as a whole, or any part thereof other than the part so declared to be unconstitutional or invalid. SECTION 1301.05 RULES OF INTERPRETATION (a) Whenever a defined word appears in this Zoning Code, its meaning is as defined in this Zoning Code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Words not defined in this Zoning Code are interpreted in accord with their dictionary meaning and customary usage. (b) All references to other regulations or manuals shall refer to the most current version and citation for those regulations or manuals, unless expressly indicated otherwise. When the referenced regulations or documents have been repealed and not replaced by other regulations or manuals, such reference or requirement for compliance is no longer in effect. (c) Illustrations, diagrams, and flowcharts are included in this Zoning Code to illustrate the intent and requirements of the text. In the case of a conflict between the text and any illustration, diagram, or flowchart, the text shall control. (d) The language of this Zoning Code shall be interpreted as follows: (1) The word “person” includes a firm, association, organization, partnership, trust, limited liability company, corporation, or other legal entity, as well as an individual. (2) The present tense includes the future tense; the singular number includes the plural; and the plural number includes the singular in each case if the context so requires. (3) The word “shall” is mandatory; the word “may” is permissive. (4) The words “used” or “occupied” include the words “intended,” “designed,” “constructed,” “altered,” or “arranged” to be used or occupied. (5) The word “lot” includes the words “plot,” “tract,” or “parcel.” (6) The terms “standards,” “regulations,” and “requirements” are used to mandate a specific course of action or built outcome. (7) Section headings are provided for ease of use and organization and shall not be interpreted as regulatory. (8) Where a regulation involves two or more items, conditions, provisions, or events which are connected by a conjunction—”and,” “or,” or “either...or“—the conjunction shall be interpreted as follows: (9) “And” indicates that all the connected items, conditions, provisions, or events shall apply. (10) “Or” indicates that the connected items, conditions, provisions, or events may apply singularly or in any combination. (11) “Either...or” indicates that all the connected items, conditions, provisions, or events shall apply singularly but not in combination. (e) In the case of any conflict or inconsistency between two or more provisions of this Zoning Code or any other City ordinance, law, rule, or regulation, the provision which imposes the greater, higher, or more restrictive requirement or standard of performance shall control. SECTION 1301.06 RULES OF MEASUREMENT (a) Determining Building Height and Height Exceptions (1) Height shall be interpreted as the vertical distance from the average established curb grade or established grade in front of the lot, or from the average finished grade at the front building line, if higher, to the top of the roof or the uppermost portion of the structure. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Figure 1: Graphic showing how to measure the building height (BH) of a pitched-roof building (left) and a flat-roofed building (right). (2) Exceptions to Height Maximums. Elevator shafts and similar structural elements which are not intended as places of occupancy or storage; water and fire towers, cooling towers, ornamental towers, or spires; cupulas; smokestacks or chimneys; conveyors; bell towers or steeples; heating, ventilation, and air conditioning equipment and similar building mechanicals; and communication and radio transmission devices may extend above the structure height limit established by the district standards if they conform to the following requirements: (i) For those structures that are mounted on a building’s roof, no more than one-third of the roof area may be used for such fixtures. (ii) For those fixtures affixed to the principal structure’s roof and providing at least the minimum setbacks established by the district in which it is located, no height-excepted fixture shall exceed the height limit of the district in which it is located by more than 15 vertical feet, except by a variance approved by the Board of Zoning Appeals. For information on variances, please refer to Article XXXX “Administration and Procedures.” (iii) For solar panels and wind turbines, such structures shall conform to height maximums as described in Section XXXX.XX “Standards for Accessory Solar Energy Systems or Wind Energy Systems.” (iv) Note that, for accessory structures that are within the minimum setback area (for example, a child’s playhouse, which is an accessory structure, within 5 feet of the side lot line, where that district requires a side setback of at least 10 feet), no accessory structure shall exceed the maximum height described by Section XXXX.XX “Height Maximums for Accessory Structures.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

10 Figure 2: Graphic showing examples of exceptions to maximum height restrictions, including water towers (left), building mechanics (center), and cellphone & radio towers (right). (b) Determining Lot Lines and Building Setbacks (1) Lot Lines (i) Lot Line. A lot line is a line dividing one lot from another lot or from a street or any public place. (ii) Front Lot Line. A front lot line is a lot line dividing a lot from a public or private street and is the line from which the required front setback is measured. If a lot has more than one lot line that abuts a street right-of-way, such as is the case with a corner lot or a double-frontage lot, the lot may have more than one front lot line. (iii) Side Lot Line. A side lot line is any lot line not considered a front lot line or a rear lot line. (iv) Rear Lot Line. The rear lot line is the lot line which is most opposite the front lot line. Each lot shall have one rear lot line. In the case of a corner lot with more than one front lot line, the rear lot line is the lot line which is most opposite the shortest front lot line. In the case of an irregular or triangular-shaped lot, the rear lot line is a line 10 feet in length within the lot situated parallel to and at the maximum distance from the front lot line. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Figure 3: Graphic showing lot lines, including front lot lines (FLL), side lot lines (SLL), and rear lot lines (RLL) on an interior lot (left) and a corner lot (right). (2) Setbacks (i) Front Yard Setback. A front yard setback is the shortest horizontal distance between a structure and the edge of the right-of-way. For a corner lot or a double-frontage lot, the front yard setback shall be measured from a structure and any of the front lot lines. (ii) Side Yard Setback. A side yard setback is the shortest horizontal distance between a structure and a side lot line of the lot. (iii) Rear Yard Setback. A rear yard setback is the shortest horizontal distance between a structure and a rear lot line of the lot. (iv) Exceptions to Setbacks. Certain accessory structures are permitted to encroach into setback areas; these situations are described in Section XXXX.XX “Required Setbacks for Accessory Structures.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026 STRUCTURE STRUCTURE STRUCTURE STRUCTURE SLL SLL FLL STREET RIGHT-OF-WAY

Figure 4: Graphic showing different setbacks, including front yard setbacks (FS), side yard setbacks (SS), and rear yard setbacks (RS). This graphic also shows lot widths (LW) for an interior lot (left) and corner lot (right). (c) Defining Lot Width. The lot width is the length of a lot’s shortest front lot line. Figure 5: Graphic showing different lot widths, including on a rectangular, triangular, and pentagonal lot. (d) Defining Lot Depth. The lot depth is the length between a point on the front lot line, running perpendicular to that point on the front lot line, to the rear-most point of the lot. (e) Defining Lot Area. The lot area is the area of a horizontal plane bounded by vertical planes extending from the lot lines of a single lot and not including any area within the right-of-way. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026 STRUCTURE STRUCTURE STRUCTURE STRUCTURE LOT WIDTH LOT WIDTH LOT WIDT SS SS SS STREET RIGHT-OF-WAY

Figure 6: Graphic showing lot area of a rectangular, triangular, and pentagonal lot. (f) Defining Building Footprint. Building footprint is the area of an individual building (as viewed from a plan view, where topography of the land is irrelevant). When measuring building footprint, the area only considers the extent of the exterior of building walls but shall not take into consideration roof overhangs, eaves, awnings, or canopies. It shall, however, include those areas of the building with walls that represent a larger area than the area of the footprint of the foundation, such as cantilevered sections of the building. Building footprint shall also include areas of the building with half-height walls or knee- walls, such as porches, and shall include attached, above-ground structures, such as cisterns. Figure 7: Graphic showing Building Footprint (left) as the area of the ground floor of the building and showing Gross Floor Area (right) as the total square footage of all stories of the building. (g) Defining Building Coverage. Building coverage is the percentage of the lot area that is covered in buildings (as viewed from a plan view, where topography of the land is irrelevant). Building coverage differs from building footprint in that building coverage considers the percentage of the lot’s land area that is covered by all buildings, whereas building footprint is the square footage measure of one building’s area of its base floor. For example, a building coverage of 50% would mean that, on a lot with an area of 8,000 square feet, 4,000 square feet of the lot is occupied by buildings such as a house, a shed, and a garage. Please note that, when considering building coverage, one shall consider buildings only, such as houses, sheds, gazebos, porches, carports, garages, and barns, but not non-building structures, such as driveways, patios, swimming pools, and playsets. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026 LOT AREA LOT AREA LOT AREA

14 Figure 8: Graphic showing Building Coverage as the percent of the total lot area covered in buildings (shown in pink). SECTION 1301.07 CODE ROADMAP (a) Step One: Locate your property and applicable zoning district on the Zoning Map. (b) Step Two: Locate the applicable district regulations in Article XXXX “District Standards.” (c) Step Three: Determine what uses are allowed in the district and what standards apply to that use in particular by referring to the contents of Article XXXX “Land Use Standards.” (d) Step Four: Determine if any generally applicable regulations apply, such as standards for signs, fences, landscaping, and lighting, by referring to the contents of Article XXXX “Generally Applicable Standards.” (e) Step Five: Determine if any nonconformities exist and how to address them by referring to Article XXXX “Nonconformities.” (f) Step Six: Determine if any permits or approvals are necessary and how to apply for them by referring to the contents of Article XXXX “Administration and Procedures.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 District Standards Chapter 15 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Chapter 1302: District Standards SECTION 1302.01 ESTABLISHMENT OF DISTRICTS The districts described in this article are hereby established. SECTION 1302.02 ESTABLISHMENT OF ZONING MAP The Zoning Map is hereby adopted and incorporated into this Code by reference. Each parcel of land within the City of Oberlin, Ohio, is classified under a district hereby established by and designated on the Zoning Map. SECTION 1302.03 MAINTENANCE OF ZONING MAP The Zoning Map shall be maintained on file in the City offices and updated on the City’s official website. No changes of any kind shall be made to the Zoning Map or any part thereof except in conformity with the procedures set forth in this Zoning Code. SECTION 1302.04 INTERPRETATION OF ZONING MAP BOUNDARIES (a) Boundaries indicated as approximately following the centerlines of streets, highways, or alleys shall be construed to follow such centerlines. (b) Boundaries indicated as approximately following platted lot lines shall be construed as following such lot lines. (c) Boundaries indicated as approximately following city limits shall be construed as following such city limits. (d) Boundaries indicated as following rail lines shall be construed to be midway between the main tracks. (e) Boundaries indicated as parallel to or extensions of features listed above shall be so construed. (f) Distances not specifically indicated on the Zoning Map shall be determined by the scale of the map. (g) Where physical or cultural features existing on the ground are at variance with those shown on the Zoning Map, or in other circumstances not covered herein, the Director of Planning and Development or their designee shall interpret the district boundaries. (h) Where the street or lot layout actually on the ground or as recorded differs from the street or lot layout on the district map, the Board of Zoning Appeals shall, after notice to property owners affected, and after public hearing, interpret the map in such a way as to carry out the intent and purpose of this Code. (i) Where a district boundary line divides a lot which was in single ownership at the time of passage of this Zoning Code, the Board of Zoning Appeals may permit, as a conditional use, the extension of the Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

regulations for either portion of the lot, but not to exceed fifty (50) feet beyond the zoning district line as drawn, into the remaining portion of the lot. (j) Whenever any street, alley, or other public way is vacated by official action of City Council, the boundary line(s) of any adjacent zone or district shall extend to the centerline of the vacated street, alley, or public way. SECTION 1302.05 ZONING UPON ANNEXATION In the case that any land is annexed by the City, such land shall assume a district designation according to the following rules: (a) Territory that is annexed to the City, shall, upon annexation, be classified as the Neighborhood Mixed Use District and shall be subject to the provisions of Section XXXX of this Zoning Ordinance, unless otherwise determined by ordinance. (b) Territory that is annexed to the City which is located south of the northern boundary of the “District” identified in the Annexation Agreement made between the City of Oberlin and Pittsfield Township authorized under Ordinance No. 06-71 AC CMS, regardless of whether such territory is located within said District, shall, upon annexation be classified as “Innovation District” and shall be subject to the provisions of Section XXXX of this Zoning Ordinance unless otherwise determined by ordinance. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 . 06 Planned Development District (a) PURPOSE OF THE PLANNED DEVELOPMENT DISTRICT The Planned Development District intended to provide relief from the strict zoning regulations of zoning districts of earlier planning and zoning codes. (b) EXPANSION OF THE PLANNED DEVELOPMENT DISTRICT NOT DESIRED It is the intent of this Planning and Zoning Code that no lot or tract of land be converted from any other zoning district to a Planned Development zoning designation. (c) USES ALLOWED IN THE PLANNED DEVELOPMENT DISTRICT (1) No building or land within this district shall be used for any purpose other than for a purpose explicitly permitted by the final development plan as approved by the Planning Commission and City Council. Note to the Reader: To find the final development plan approved by the Planning Commission and City Council, please contact the Planning and Development Department. (d) DEVELOPMENT STANDARDS IN THE PLANNED DEVELOPMENT DISTRICT • No lot may be created which does not conform to the final development plan that created the Planned Development district, as approved by the Planning Commission and City Council. • No building shall be erected or modified unless such building or the modified portion of such building conforms to the final development plan that created the Planned Development district, as approved by the Planning Commission and City Council. • Note to the Reader: To find the final development plan approved by the Planning Commission and City Council, please contact the Planning and Development Department. (e) HOW TO AMEND THE DEVELOPMENT PLAN WITHIN A PLANNED DEVELOPMENT DISTRICT (1) The applicant for a Planned Development may submit plans for amendment of the approved final development plan. The Planning Commission shall review such amended plan and may approve the amendment if it determines that the amendment is substantially in conformance with the form, nature, and intent of the final development plan as approved by City Council. If the Commission determines that the amendment is not substantially in conformance with the form, nature, or intent of the Final Development Plan as approved by City Council, then it shall make a recommendation to City Council regarding the disapproval of the amendment. (2) Effect of Disapproval and Council Action. If the Planning Commission makes a recommenda- tion to City Council that the proposed amendment be disapproved, then Council may, by motion passed by at least five of its members, either disapprove the amendment or, on its own initiative, approve the amendment or approve the amendment with modifications and/or conditions. (f) MAINTENANCE OF SHARED RESOURCES WITHIN A PLANNED DEVELOPMENT DISTRICT (1) In the event the legal entity established to own and maintain the common areas or open space or any successor entity shall at any time after the completion of the Planned Development fail to Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

fulfill any obligation imposed as a condition of the approval of the Planned Development, the City may serve written notice upon such entity or upon the residents and owners of the Planned Development, setting forth the manner in which the entity has failed to fulfill its obligation. The notice shall include a demand that such deficiencies be cured within the time specified in the notice. If such deficiencies are not cured within the specified time, the City may, in order to preserve the taxable values of the properties within the Planned Development and to prevent the open space from becoming a public nuisance, enter upon the open space and maintain the same and perform the other duties of the agency until such agency shall cure its default. All costs incurred by the City in carrying out the obligations of the agency shall be assessed as a lien against the properties within the specific Planned Development and shall, upon the direction of City Council, be certified by the City Law Director to the County Auditor for collection in the same manner as taxes and other assessments. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 . 07 Suburban Residential District (a) PURPOSE OF THE SUBURBAN RESIDENTIAL DISTRICT The Suburban Residential District intends to maintain the fabric and character of existing suburban Oberlin residential neighborhoods and subdivisions. (b) USES ALLOWED IN THE SUBURBAN RESIDENTIAL DISTRICT (1) Number of Uses per Lot. No more than one principal use is permitted per lot in the Suburban Residential District. (2) Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. Home occupations shall be permitted in accordance with home occupation regulations found in Chapter XXXX. (3) Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter X shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. Land Uses Allowed Required Approval Process Applicable Use-Specific Regulations RESIDENTIAL USES One-Unit Residential Administrative Review Section XXXX.XX Two-Unit Residential Administrative Review Section XXXX.XX 3-8-Unit Residential Conditional Use Review Section XXXX.XX Townhouse Residential Administrative Review Section XXXX.XX Mobile Home Park Conditional Use Review Section XXXX.XX COMMERCIAL USES Child Day Care Center Conditional Use Review Section XXXX.XX Small Telecommunications Administrative Review Section XXXX.XX COMMUNITY USES Religious Assembly Administrative Review Section XXXX.XX Schools Conditional Use Review Section XXXX.XX OPEN SPACE USES Community Gardening Administrative Review Section XXXX.XX Playground or Park Administrative Review Section XXXX.XX Preserves Administrative Review Section XXXX.XX Sports Fields, Courts, Golf Courses, and Pools Conditional Use Review Section XXXX.XX Urban Farm/Market Garden Conditional Use Review Section XXXX.XX Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(c) DEVELOPMENT STANDARDS IN THE SUBURBAN RESIDENTIAL DISTRICT (1) No lot may be created which does not conform with the lot dimension standards listed below. (2) No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area 6,000 sq. ft. min.* Lot Width Lot Width 60 ft. min.* Lot Depth Lot Area Lot Depth 100 ft. min.* BUILDING SETBACK STANDARDS Front Yard Setback 30 ft. min.* Side Setback Front Setback Side Setback Side Yard Setback 6 ft. min.* Rear Yard Setback 25 ft. min.* Rear Setback BUILDING SCALE STANDARDS Building Height 35 ft. max. BH NOTES * (single asterisk) indicates that special requirements may apply for townhouse development; please see townhouse provisions in Section XXXX-XX. (d) OTHER STANDARDS APPLICABLE TO THE SUBURBAN RESIDENTIAL DISTRICT (4) Parking and Driveway Regulations. Parking and driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (5) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(6) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (7) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” (8) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (9) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (10) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Planning and Development Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 . 08 Traditional Neighborhood District (a) PURPOSE OF THE TRADITIONAL NEIGHBORHOOD DISTRICT The Traditional Neighborhood District intends to promote residential communities with a range of housing, from small, detached or attached single-family homes to multi-family options. (b) USES ALLOWED IN THE TRADITIONAL NEIGHBORHOOD DISTRICT (1) Number of Uses per Lot. No more than one principal use is permitted per lot in the Traditional Neighborhood District. (2) Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. Home occupations shall be permitted in accordance with home occupation regulations found in Chapter XXXX. (3) Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter X shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. Land Uses Allowed Required Approval Process Applicable Use-Specific Regulations RESIDENTIAL USES One-Unit Residential Administrative Review Section XXXX.XX Two-Unit Residential Administrative Review Section XXXX.XX 3-8-Unit Residential Administrative Review Section XXXX.XX 9-Plus-Unit Residential Administrative Review Section XXXX.XX Townhouse Residential Administrative Review Section XXXX.XX Cottage Court Residential Administrative Review Section XXXX.XX Residential Care Housing Conditional Use Review Section XXXX.XX COMMERCIAL USES Child Day Care Center Conditional Use Review Section XXXX.XX Indoor Sales and Services Conditional Use Review Section XXXX.XX Small Indoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Small Telecommunications Administrative Review Section XXXX.XX COMMUNITY USES Religious Assembly Administrative Review Section XXXX.XX Schools Conditional Use Review Section XXXX.XX OPEN SPACE USES Community Gardening Administrative Review Section XXXX.XX Playground or Park Administrative Review Section XXXX.XX Preserves Administrative Review Section XXXX.XX Sports Fields, Courts, Golf Courses, and Pools Conditional Use Review Section XXXX.XX Urban Farm/Market Garden Conditional Use Review Section XXXX.XX Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(c) DEVELOPMENT STANDARDS IN THE TRADITIONAL NEIGHBORHOOD DISTRICT (1) No lot may be created which does not conform with the lot dimension standards listed below. (2) No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area 4,000 sq. ft. min.* Lot Width Lot Width 40 ft. min.* Lot Depth Lot Area Lot Depth 100 ft. min.* BUILDING SETBACK STANDARDS Front Yard Setback 30 ft. min.* Front Setback Side Setback Side Setback Rear Setback Side Yard Setback 5 ft. min.* and ** Rear Yard Setback 25 ft. min.* BUILDING SCALE STANDARDS Building Height 35 ft. max. BH NOTES * (single asterisk) indicates that special requirements may apply for townhouse or cottage court development; please see townhouse provisions in Section XXXX-XX and cottage court provisions in Section XXXX.XX.. ** (double asterisk) indicates that special building code requirements may apply for adjacent structures; please see the City’s building code regulations. (d) OTHER STANDARDS APPLICABLE TO THE TRADITIONAL NEIGHBORHOOD DISTRICT (4) Parking and Driveway Regulations. Parking and driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (5) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(6) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (7) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” (8) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (9) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (10) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Building Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 . 09 Neighborhood Mixed- Use District (a) PURPOSE OF THE NEIGHBORHOOD MIXED-USE DISTRICT The Neighborhood Mixed-Use District intends to promote a mixture of uses, public spaces, and walkability near downtown and along major corridors, characterized by small-scale structures. (b) USES ALLOWED IN THE NEIGHBORHOOD MIXED-USE DISTRICT (1) Number of Uses per Lot. More than one principal use is permitted per lot in the Neighborhood Mixed-Use District. (2) Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. Home occupations shall be permitted in accordance with home occupation regulations found in Chapter XXXX. (3) Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter XXXX shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. Land Uses Allowed Required Approval Process Applicable Use-Specific Regulations RESIDENTIAL USES One-Unit Residential Administrative Review Section XXXX.XX Two-Unit Residential Administrative Review Section XXXX.XX 3-8-Unit Residential Administrative Review Section XXXX.XX 9-Plus-Unit Residential Conditional Use Review Section XXXX.XX Townhouse Residential Administrative Review Section XXXX.XX Cottage Court Residential Administrative Review Section XXXX.XX Residential Care Housing Conditional Use Review Section XXXX.XX COMMERCIAL USES Adult Day Care Center Conditional Use Review Section XXXX.XX Child Day Care Center Conditional Use Review Section XXXX.XX Indoor Sales and Services Administrative Review Section XXXX.XX Large Indoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Large Lodging Conditional Use Review Section XXXX.XX Outdoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Small Indoor Dining, Drinking, and Entertainment Administrative Review Section XXXX.XX Small-Scale Utility Transmission and Substation Uses Conditional Use Review Section XXXX.XX Small Telecommunications Conditional Use Review Section XXXX.XX COMMUNITY USES Libraries, Museums, and Theaters Administrative Review Section XXXX.XX Physical Recreation Centers Administrative Review Section XXXX.XX Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Religious Assembly Administrative Review Section XXXX.XX Schools Conditional Use Review Section XXXX.XX OPEN SPACE USES Community Gardening Administrative Review Section XXXX.XX Playground or Park Administrative Review Section XXXX.XX Preserves Administrative Review Section XXXX.XX Sports Fields, Courts, Golf Courses, and Pools Conditional Use Review Section XXXX.XX Urban Farm/Market Garden Conditional Use Review Section XXXX.XX (c) DEVELOPMENT STANDARDS IN THE NEIGHBORHOOD MIXED-USE DISTRICT (1) No lot may be created which does not conform with the lot dimension standards listed below. (2) No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area 2,000 sq. ft. min.* Lot Width Lot Width 15 ft. min.* Lot Depth 80 ft. min.* Lot Depth Lot Area BUILDING SETBACK STANDARDS Front Yard Setback 15 ft. min.; 30 ft. max. Side Setback Front Setback Side Setback Side Yard Setback 0 ft. min. per side** where abutting another lot in the Neighborhood Mixed-Use District; 10 ft. min. per side where abutting any other district Rear Yard Setback 5 ft. min.* where abutting another lot in the Neighborhood Mixed-Use District; 20 ft. min. where abutting any other district Rear Setback BUILDING SCALE STANDARDS Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Building Height 35 ft. max. BH Building Footprint 30,000 sq. ft. max. NOTES * (single asterisk) indicates that special requirements may apply for townhouse or cottage court development; please see townhouse provisions in Section XXXX-XX and cottage court provisions in Section XXXX.XX. ** (double asterisk) indicates that special building code requirements may apply for adjacent structures; please see the City’s building code regulations. (d) OTHER STANDARDS APPLICABLE TO THE NEIGHBORHOOD MIXED-USE DISTRICT (3) Parking and Driveway Regulations. Parking and driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (4) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” (5) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (6) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” (7) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (8) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (9) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Building Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 .10 Downtown District (a) PURPOSE OF THE DOWNTOWN DISTRICT The Downtown District is established for the following purposes: 1) to provide for a Downtown District that offers a variety of retail, service and civic establishments which are required to serve the trade area and which serve as a focal point for the City; 2) to encourage residential uses in order to maintain a population base in the Downtown District, but in a manner which shall not detract from the area as a commercial center; 3) to stimulate and protect economic activity in the commercial center and, indirectly, throughout the community by ensuring the continued economic competitiveness and attractiveness of the City’s commercial core; and 4) to encourage the development, redevelopment and use of properties in a manner compatible with the character of the downtown area and consistent with the protection of property values. (b) USES ALLOWED IN THE DOWNTOWN DISTRICT (1) Number of Uses per Lot. More than one principal use is permitted per lot in the Downtown District. (2) Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. Home occupations shall be permitted in accordance with home occupation regulations found in Chapter XXXX. (3) Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter X shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. Land Uses Allowed Required Approval Process Applicable Use-Specific Regulations RESIDENTIAL USES One-Unit Residential (upper floors only) Administrative Review Section XXXX.XX Two-Unit Residential (upper floors only) Administrative Review Section XXXX.XX 3-8-Unit Residential (upper floors only) Administrative Review Section XXXX.XX 9-Plus-Unit Residential (upper floors only) Administrative Review Section XXXX.XX Townhouse Residential Administrative Review Section XXXX.XX Permanent Shelter Conditional Review Section XXXX.XX Seasonal Shelter Conditional Review Section XXXX.XX COMMERCIAL USES Cannabis-Dispensing Conditional Use Review Section XXXX.XX Child Day Care Center Administrative Review Section XXXX.XX Indoor Sales and Services Administrative Review Section XXXX.XX Large Indoor Dining, Drinking, and Entertainment Administrative Review Section XXXX.XX Large Indoor Events Center Administrative Review Section XXXX.XX Large Lodging Administrative Review Section XXXX.XX Farmers Market Conditional Use Review Outdoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Outdoor Special Events Venue Conditional Use Review Section XXXX.XX

Small Indoor Dining, Drinking, and Entertainment Administrative Review Section XXXX.XX Small-Scale Utility Transmission and Substation Uses Conditional Use Review Section XXXX.XX Small Telecommunications Administrative Review Section XXXX.XX COMMUNITY USES Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Libraries, Museums, and Theaters Administrative Review Section XXXX.XX Physical Recreation Centers Administrative Review Section XXXX.XX Religious Assembly (upper floors only) Conditional Review Section XXXX.XX Schools (upper floors only) Conditional Review Section XXXX.XX OPEN SPACE USES Community Gardening Administrative Review Section XXXX.XX Playground or Park Administrative Review Section XXXX.XX (c) DEVELOPMENT STANDARDS IN THE DOWNTOWN DISTRICT (1) No lot may be created which does not conform with the lot dimension standards listed below. (2) No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area 2,000 sq. ft. min.* Lot Width Lot Width 15 ft. min.* Lot Depth Lot Area Lot Depth 80 ft. min.* BUILDING SETBACK STANDARDS Front Yard Setback 0 ft. min.; 30 ft. max. Side Setback Front Setback Side Setback Side Yard Setback 0 ft. min. per side** where abutting another lot in the Downtown District; 5 ft. min. per side where immediately abutting any other district Rear Yard Setback 20 ft. min. Rear Setback BUILDING SCALE STANDARDS Building Height 50 ft. max. BH Building Footprint 40,000 sq. ft. max. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

NOTES * (single asterisk) indicates that special requirements may apply for townhouse development; please see townhouse provisions in Section XXXX-XX. ** (double asterisk) indicates that special building code requirements may apply for adjacent structures; please see the City’s building code regulations. (c) DESIGN STANDARDS APPLICABLE TO THE DOWNTOWN DISTRICT (1) Exceptions to These Design Standards. The Planning Commission is authorized to grant exceptions to these design guidelines. Exceptions must be supported by findings of fact which demonstrate that the exception meets the purpose and intent of these guidelines. (2) Design Standards. The following design standards shall be implemented in any new development or redevelopment within the Downtown District: • Roof Types. All roofs shall be of a flat roof type with a pitch of no greater than 1:12. • Activated Fronts. For any ground-floor portion of a building facing Main Street or College Street, such portion of the building, , shall be of an “activated space.” For the purposes of this provision, an “activated space” shall be interpreted as a public or quasi-public space, including atria, lobbies, office or retail space, dining or entertainment uses, , meeting rooms, and museums and galleries and the like. Private residences, stairwells, utility closets and spaces, and hallways less than 10 feet in width shall not be considered “activated spaces.” • Recessed Front Doors. For any primary public entrance door that opens onto a public sidewalk, such door shall have a point of hinge or a sliding track that is set back at least three feet from such sidewalk, as to avoid collisions between pedestrians travelling down the sidewalk and pedestrians exiting an establishment. (e) OTHER STANDARDS APPLICABLE TO THE DOWNTOWN DISTRICT (1) Parking and Driveway Regulations. Parking and driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (2) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” (3) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (4) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” (5) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (6) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (7) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Building Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 .11 Institutional District (a) PURPOSE OF THE INSTITUTIONAL DISTRICT The Institutional District intends to promote public and semi-public uses by the government departments, educational institutions, including Oberlin College, and places of worship. (b) ASSIGNING LAND TO THE INSTITUTIONAL DISTRICT No land may be assigned to the Institutional District except where the Planning Commission finds that the intended use of the property is of a public or semi-public nature and finds that the use of the property is intended to be operated by an organization or institution with a public mission to provide an educational, religious, artistic, literary, environmental, public health, or philanthropic service. Where a property in the Institutional District ceases to be used in a public or semi-public nature by such an organization or institution, the property shall remain in the Institutional District and subject to its standards until such time as the Planning Commission and the City Council re-assign the property to a more appropriate zoning district designation; instructions for re-assigning the zoning district designation of a property may be found in this Planning and Zoning Code in Chapter XXXX “Administration and Procedures.” (c) USES ALLOWED IN THE INSTITUTIONAL DISTRICT • Number of Uses per Lot. More than one principal use is permitted per lot in the Institutional District. • Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. • Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter XXXX shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. • Colleges, universities and theological schools, including their buildings owned or leased for administrative and faculty offices, classrooms, laboratories, chapels, auditoriums, performing arts or concert halls, student or faculty art studios, lecture halls, libraries, student and faculty centers including dining, drinking or eating and snack facilities, dormitories and other living quarters including student apartments, book stores, museums, recreational facilities, playgrounds, athletic fields, outdoor performance and concert venues, other forms of open space, ice arenas, stadia or other spectator seating facilities, gymnasia and swimming pools, laundry and heating/cooling plants or facilities and other uses required to fulfill an institution’s mission with the exception of agricultural uses. Colleges or trade schools operated for profit are not permitted. • Hospitals and clinics, including dormitories for hospital staff. • Public school or private school having a curriculum the same as ordinarily given in a public elementary school or public high school and having no rooms regularly used for housing or sleeping purposes. • Religious facilities such as churches, temples, and other places of worship; parochial schools; rectories or convents; and related uses. • Other institutions providing social, cultural, educational, and health services to member agencies, organizations and individuals or to the general public. Examples include: Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Libraries, museums, schools and educational services and community services providers not elsewhere classified. • Offices or facilities owned and operated by a local, state, or federal government, including special district authorities, such as soil and water conservation districts or fire districts, but excluding jails, prisons, correctional or justice centers, and public dog shelters. • Recreational facilities, playgrounds, athletic fields, ice arenas, stadia, gymnasia, swimming pools, etc., or by a college, university or school. • Parking garages and surface parking areas associated with a permitted use. • Similar uses: any other use not listed above and determined as a “similar use” by recommen- dation of the Planning Commission and approved by City Council. • Agriculture, as defined by this Planning and Zoning Code, shall be permitted as a conditional use. (d) DEVELOPMENT STANDARDS IN THE INSTITUTIONAL DISTRICT • No lot may be created which does not conform with the lot dimension standards listed below. • No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area 2,000 sq. ft. min. Lot Width Lot Depth Lot Area Lot Width 15 ft. min. Lot Depth 80 ft. min. BUILDING SETBACK STANDARDS Front Yard Setback 30 ft. min., except that, on streets where uniform front yards have been maintained by buildings erected on 1/2 or more of the frontage of the block, new construction shall continue such setback of the existing structures. On corner lots, the required front yard shall be provided on each street. Side Setback Front Setback Side Setback Side Yard Setback Where 2 or more contiguous lots under one ownership abut, a side yard setback from the “common” or “internal” side lot line(s) shall not be required provided that the owner submits documentation confirming that the lots will not be conveyed individually in the future. In all other cases, there shall be side and rear yards provided as described in the table in the subsection below. Rear Setback Rear Yard Setback 10 ft. min. where abutting another lot in the Institutional District; 20 ft. min. where abutting any other district Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

BUILDING SCALE STANDARDS Building Height 120 ft. max., including all components, such as penthouses, water tanks, antennae, and other mechanical appurtenances of principal structures; open parking structures are limited to 60 ft. in height, with stair towers, penthouses, or limited architectural features not exceeding 10 ft. above the parking structure BH Building Coverage No more than 50% of a lot may be covered by buildings; however, stadia and other open-seating structures or facilities, as well as parking structures, shall not be included in this calculation. Surface parking areas, parking structures, driveways and walkways shall not exceed (25% of the total land area. Remaining area shall be landscaped, and not more than 50% of that remaining area shall be used for outside recreational purposes. NOTES None. (e) SIDE AND REAR SETBACKS APPLICABLE TO THE INSTITUTIONAL DISTRICT Land Use Required Setback Within the Institutional District Required Setback Adjoining a Lot in the Suburban Residential District or the Traditional Neighborhood District College buildings, offices, classrooms, dorms, student occupied apartments, libraries, hospitals or clinics, public/ private/parochial schools, churches, temples government buildings 30 ft. min. 50 ft. min. Laundry, heat/cooling plants 50 ft. min. 100 ft. min. Stadia, arenas, pools 100 ft. min. 150 ft. min. Recreational areas 40 ft. min. 80 ft. min. Open parking areas 20 ft. min. 25 ft. min. Open parking structures or garages 25 ft. min. 50 ft. min. Other uses As determined by the Planning Commission (f) OTHER STANDARDS APPLICABLE TO THE INSTITUTIONAL DISTRICT (1) Parking and Driveway Regulations. Parking and driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (2) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(3) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (4) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” (5) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (6) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (7) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Building Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 .12 General Commercial District (a) PURPOSE OF THE GENERAL COMMERCIAL DISTRICT The General Commercial District intends to promote large-scale commercial uses that serve the regional community, including big-box retail and entertainment. (b) USES ALLOWED IN THE GENERAL COMMERCIAL DISTRICT (1) Number of Uses per Lot. More than one principal use is permitted per lot in the General Commercial District. (2) Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. (3) Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter X shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. Land Uses Allowed Required Approval Process Applicable Use-Specific Regulations RESIDENTIAL USES 9-Plus-Unit Residential Conditional Use Review Section XXXX.XX Residential Care Housing Conditional Use Review Section XXXX.XX Permanent Shelter Conditional Use Review Section XXXX.XX Seasonal Shelter Conditional Use Review Section XXXX.XX COMMERCIAL USES Adult Day Care Center Administrative Review Section XXXX.XX Animal Boarding or Shelter Administrative Review Section XXXX.XX Cannabis-Dispensing Conditional Use Review Section XXXX.XX Child Day Care Center Administrative Review Section XXXX.XX Emergency and In-Patient Medical Services Administrative Review Section XXXX.XX Indoor Sales and Services Administrative Review Section XXXX.XX Large Indoor Dining, Drinking, and Entertainment Administrative Review Section XXXX.XX Large Indoor Events Center Administrative Review Section XXXX.XX Large Lodging Conditional Use Review Section XXXX.XX Large Telecommunications Conditional Use Review Section XXXX.XX Outdoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Outdoor Sales Administrative Review Section XXXX.XX Outdoor Special Events Venue Administrative Review Section XXXX.XX Outdoor Storage of Commercial Equipment or Vehicles Administrative Review Section XXXX.XX Principal Solar Energy System Administrative Review Section XXXX.XX Principal Wind Energy System Conditional Use Review Section XXXX.XX Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Small Indoor Dining, Drinking, and Entertainment Administrative Review Section XXXX.XX Small-Scale Utility Transmission and Substation Uses Conditional Use Review Section XXXX.XX Small Telecommunications Conditioanl Use Review Section XXXX.XX Weapons-Oriented Uses Conditional Use Review Section XXXX.XX TRANSPORTATION USES Bus Station or Train Station Administrative Review Section XXXX.XX Taxi, Rideshare, or Limousine Service Hub Administrative Review Section XXXX.XX Vehicle Refueling Administrative Review Section XXXX.XX Vehicle Sales, Rental, Repair, and Servicing Administrative Review Section XXXX.XX AVIATION USES Drone, Remote-Control Plane, and Remote-Control Helicopter Launch or Landing Area Administrative Review Section XXXX.XX COMMUNITY USES Libraries, Museums, and Theaters Administrative Review Section XXXX.XX Physical Recreation Centers Administrative Review Section XXXX.XX Religious Assembly Administrative Review Section XXXX.XX Schools Administrative Review Section XXXX.XX OPEN SPACE USES Community Gardening Administrative Review Section XXXX.XX Playground or Park Administrative Review Section XXXX.XX Preserves Administrative Review Section XXXX.XX Sports Fields, Courts, Golf Courses, and Pools Administrative Review Section XXXX.XX Urban Farm/Market Garden Conditional Use Review Section XXXX.XX (c) DEVELOPMENT STANDARDS IN THE GENERAL COMMERCIAL DISTRICT (1) No lot may be created which does not conform with the lot dimension standards listed below. (2) No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area 10,000 sq. ft. min. Lot Width Lot Depth Lot Area Lot Width 100 ft. min. Lot Depth 100 ft. min. BUILDING SETBACK STANDARDS Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Front Yard Setback 20 ft. min. Side Yard Setback 100 ft. min. where abutting a lot within the Suburban Residential or Traditoinal Neighborhood District; 30 ft. min. where abutting any other district, except 0 ft. min.** where building is part of a contiguous, unified commercial development Side Setback Front Setback Side Setback Rear Yard Setback 100 ft. min. where abutting a lot within the Suburban Residential or Traditoinal Neighborhood District; 30 ft. min. where abutting any other district Rear Setback BUILDING SCALE STANDARDS Building Height 50 ft. max. BH NOTES ** (double asterisk) indicates that special building code requirements may apply for adjacent structures; please see the City’s building code regulations. (d) DESIGN STANDARDS APPLICABLE TO THE GENERAL COMMERCIAL DISTRICT (1) Exceptions to These Design Standards. The Planning Commission is authorized to grant exceptions to these design standards. Exceptions must be supported by findings of fact which demonstrate that the exception meets the purpose and intent of these standards. (2) Design Standards. The following design standards shall be implemented in any new development or redevelopment within the General Commercial District or the Innovation District: • Buildings and Outdoor Uses • Building Facade Materials: Only high quality, durable building materials shall be used, including but not limited to such materials as brick, wood, sandstone, other native stone, tinted/textured concrete masonry units. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

• Windows: (1.) Facades facing lot lines collinear with public or private streets shall contain not less than 25% transparent glass windows; (2.) Required window areas shall not be obstructed by shelves or displays or otherwise covered over from the inside or outside, except by approved window treatments; (3.) The lowest part of windows shall be not more than 3 feet above grade. • Facades greater than 100 feet in horizontal length shall incorporate wall plane projections or recesses having a depth equal to at least 3% of the length of the facade and extending at least 20% of the length of the facade; no part of a facade shall extend unbroken by such projection or recess for a distance of more than 100 feet. • Flat roofs shall only be permitted for structures 2 stories or greater, except that a flat roof may be permitted on a structure containing 10,000 square feet or more on a single floor and if the roof is concealed by a parapet extending at least 3 but not more than 10 feet above the roof, capped with a three dimensional cornice treatment. • Service docks and loading areas shall not be located on facades facing or otherwise visible from public roads, except where approved with screening using materials consistent with and integral to the architecture of the building. • Mechanical equipment shall be screened from view from the public streets. Any material used to screen equipment, whether roof-mounted or ground-mounted, shall be designed to be compatible with the design of the building. • Outdoor display, sales, or storage, including waste storage, shall only be permitted in locations approved in the site plan; such outdoor uses must be screened from view by a solid wall or fence which shall be a minimum five feet in height and designed integral with the architecture and materials of the main building. • Public Street System. Where proposed public streets are indicated on any thoroughfare plan adopted by the Planning Commission, or any comprehensive or land use plan adopted by City Council, or otherwise indicated by the Planning Commission to be in the public interest for the purposes of creating a safe, complete and functional public street system, property owners shall be required to dedicate and develop public rights- of- way. The Planning Commission may approve alternative means for satisfying the public interest. • Parking Maximums. Parking shall not exceed 5 spaces per 1000 square feet of net floor area; joint use of parking lots shall be encouraged. • Parking Lot Access • Parking lots shall only be accessed from approved public or private streets. • All parking lots shall be established with approved easements providing for cross traffic from abutting properties. • Joint curb cuts shall be utilized to reduce points of traffic conflict on public and private streets. Where a landowner wishes to install a curb cut within 100 feet of another curb cut on the same side of the street or within 100 feet of a street intersection, the developer must demonstrate justification to the City as to why a joint curb cut is not a viable option. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

41 • Where access to a major thoroughfare or high traffic street or roadway is the only feasible access at the time of construction, such access may be approved as temporary access provided that the parking and drives are designed for adaptation to a planned future street or common drive, and that the property is deed restricted (or guaranteed by bond) to require that the temporary access will be removed when the planned access becomes available. • Access drives and service drives may be located in the front setbacks, provided they do not exceed 16 feet in width and are not closer than 20 feet to the right-of-way. Any access or service drive located in the front setback shall be screened with a continuous double hedge (shrubs arranged in triangular spacing) maintained at a height of 3-4 feet. Loading areas, storage areas, service windows, and similar facilities must be located on the side or rear of the building. • All paved vehicular areas, including but not limited to access drives and parking areas, shall be edged with concrete curbs. • Parking Lot Landscaping • Parking lot visible to the public street: 1 tree per 30 feet of exposed side; 1 evergreen shrub (minimum three feet in height at time of planting) per 3 feet of exposed side. The Planning Commission may approve an alternative perimeter landscape plan which incorporates a combination of trees, shrubs, earth mounds, fences, or walls. • Interior parking lot landscaping shall be required as follows: • Minimum 1 tree per 10 parking space. (This does not include the trees required for the landscape strips below) • A landscaped strip not less than 30 feet in width (which may include required bike routes or sidewalks) shall separate each 4 bays (rows) of parking and drives. The landscape strip may include required pedestrian/bike facilities eight feet wide if required by the Planning Commission and shall include a minimum of 1 shade tree per 1500 square feet. • Pedestrian Facilities • On-site pedestrian facilities shall be provided as approved in the site plan, designed with the purpose of encouraging pedestrian access between the main use and the highways and between sites. • Sidewalks shall be constructed along all public street frontages as required by City ordinance. • On each lot, a sidewalk shall be constructed from every street frontage to the main entrance of the building. Where the street frontage of a lot exceeds 400 feet, one additional sidewalk shall be provided for each additional 200 feet of frontage or part thereof. • There shall be a sidewalk along the full length of each façade at least eight (8) feet wide having a customer entrance or along which customers must walk to access the entrance from a parking area. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

• A pedestrian walkway shall be provided from any area of parking located further than 200 feet from the main entry of the building it serves. • A landscaped seating area shall be provided for each sidewalk (outside of the public right-of-way) having a length of 200 feet or more. • As directed by the Planning Commission, where a pedestrian walkway crosses a main drive or private road, pedestrian crossing signs shall be installed and the walkway shall be raised and paved in a manner which clearly distinguishes the walkway from the vehicle way. Figure 9: Graphic showing raised pedestrian walkway crossing vehicular right-of-way • All sidewalks shall be a minimum five feet in width. • Bicycle Facilities • Sites shall be designed to encourage bicycle access and connection to nearby bicycle facilities. • A minimum of one bicycle space is required for every 2,500 sq. ft. of gross floor area for retail and restaurant use; one bicycle space is required for every 5,000 sq. ft. of gross floor area for office space over 10,000 sq. ft. of gross floor area; one bicycle space is required for every 5,000 sq. ft. of gross floor area for places of entertainment, places of worship, hospitals, community facilities and institutional uses including colleges; and one bicycle space is required for 4 dormitory beds at a college. • Bike route signs shall be installed as directed by the Planning Commission. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

• All storm water inlet grates shall be of approved bike-safe design (example below). Figure 10: Graphic showing a storm drain incompatible with bike-safe design, as bike tires could fall into slots of storm drain, causing injury. • Location of Bicycle Parking shall be: (a) convenient, near entrances to the building, have street access, and not interfere with normal pedestrian and motor vehicle traffic; (b) reasonably illuminated and clearly visible from the street; (c) designed so that bicyclists do not need to travel over stairs or other obstacles to access bicycle parking; (d) on thesame lot as the use or within 50 feet of the lot as the use or within 50 feet of the lot if on other private property; (d) a minimum width of two feet, length, of six feet, and a minimum overhead clearance of seven feet. An aisle width of five feet between each row of bicycle parking is required. Each space is to be accessible without moving another bicycle. • Special Bicycle Facility Requirements for Large Buildings. Structures exceeding 100,000 square feet in floor area shall provide the following: (A.) a bikeway or bike lanes connecting the main entrance of the building to the public street frontage(s) of the lot and (B.) a public transit access route and transit shelter near the main entrance when required by Lorain County Transit System. • Storm Water Management • Each development shall provide on-site or off-site storm water management facilities as required by City ordinance. • Underground storage, and the use of “best management practices” such as rain gardens, infiltration trenches, and similar methods are preferred. • Dry basins are prohibited. Wet basins shall be professionally designed and landscaped to provide an attractive appearance and shall be aerated as necessary to prevent stagnation. • Utilities. All utilities shall be installed below ground. • Lighting • Lighting shall be limited to the amount necessary to support the uses on the site and to promote safety and security. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

• Only approved down lights and cutoff fixtures shall be permitted. • All lighting under canopies shall be designed as full cut off or down lights designed to light the canopy area only and to prevent external glare. • No light fixture shall be installed at a height exceeding 16 feet if located nearer than 200 feet to a state highway. In other areas, light fixtures shall not exceed a height of 25 feet. • All exterior lighting shall be indicated on a site lighting plan submitted for approval. The site lighting plan shall indicate the location of each fixture, the fixture type, the height of the fixture, and a numeric grid of lighting levels, in footcandles, that the fixtures will produce on the ground (photometric report). The lighting plan shall indicate those fixtures which will be operated for security purposes during non-business hours and shall indicate the non-business hours. • Exterior lighting (except public street lighting) shall comply with the following standards: (A.) for parking areas: max. of 2.0 footcandles; (B.) for all other areas: max. of 1.0 footcandles. Figure 11: Graphic showing desired downlighting fixtures (left) and undesirable lighting fixtures (right two) • Landscaping • Landscape trees shall only be those listed on the City of Oberlin street tree list or approved alternatives. Trees shall be minimum 2” caliper and eight feet in height at time of planting. • Evergreen shrubs shall be minimum 24” in height at time of planting. • Earth berms shall be varied in setback, height, width, and depth. Unless supported by a wall, rocks, or other approved support, slopes shall not exceed 3:1 • Landscaped areas wider than 10 feet shall be cut or filled to provide variations in topography. • Foundation landscaping shall be required for at least fifty percent (50%) of the façade length having customer entry and 30% of all other facades. • Foundation landscaping shall be installed in planter beds extending a minimum of six feet from the wall. • Screened equipment and storage areas shall be landscaped as approved by the Planning Commission. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

• Buffers for Abutting Residential Areas • Buffers shall be provided to mitigate the impacts of non- residential districts upon abutting residential districts. • No building, parking, or other outdoor use shall be permitted in the buffer yard. A minimum of one tree shall be planted for every 50 feet of the side or rear yard line abutting the residential district. • A buffer shall be one of the following yards arranged and landscaped as approved by the Planning Commission. Buffer #1, #2, or #3 shall be provided on commercial properties. • Buffer #1: A yard, at least 100 feet in width to include approved landscape materials. • Buffer #2: A yard, at least 50 feet in width, with a solid fence, six feet in height, installed abutting the property line or within the yard, and including approved landscape materials. • Buffer #3: A yard, at least 25 feet in width, with a solid masonry wall, six feet in height, installed abutting the property line or within the yard, and including approved landscape materials. (e) OTHER STANDARDS APPLICABLE TO THE GENERAL COMMERCIAL DISTRICT (1) Parking and Driveway Regulations. Parking and General driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (2) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” (3) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (4) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” (5) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (6) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (7) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Building Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 .13 Innovation District (a) PURPOSE OF THE INNOVATION DISTRICT The Innovation District intends to promote large-scale industrial, research, and office uses that demand proximity to local, regional, and national transportation networks. (b) USES ALLOWED IN THE INNOVATION DISTRICT (1) Number of Uses per Lot. More than one principal use is permitted per lot in the Innovation District. (2) Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. (3) Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter XXXX shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. Land Uses Allowed Required Approval Process Applicable Use-Specific Regulations COMMERCIAL USES Adult-Oriented Uses Conditional Use Review Section XXXX.XX Heavy Industrial Conditional Use Review Section XXXX.XX Indoor Sales and Services Conditional Use Review Section XXXX.XX Large-Scale Utility Transmission and Substation Uses Conditional Use Review Section XXXX.XX Large Telecommunications Conditional Use Review Section XXXX.XX Light Industrial Administrative Review Section XXXX.XX Outdoor Storage of Commercial Equipment or Vehicles Administrative Review Section XXXX.XX Principal Solar Energy System Administrative Review Section XXXX.XX Principal Wind Energy System Administrative Review Section XXXX.XX Small-Scale Utility Transmission and Substation Conditional Use Review Section XXXX.XX Small Telecommunications Administrative Review Section XXXX.XX TRANSPORTATION USES Vehicle Refueling (*Only permitted as an accessory use) Administrative Review Section XXXX.XX Vehicle Sales, Rental, Repair, and Servicing (*Only permitted as an accessory use) Administrative Review Section XXXX.XX OPEN SPACE USES Agriculture Administrative Review Section XXXX.XX Community Gardening Administrative Review Section XXXX.XX Playground or Park Administrative Review Section XXXX.XX Preserves Administrative Review Section XXXX.XX Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Sports Fields, Courts, Golf Courses, and Pools Administrative Review Section XXXX.XX Urban Farm/Market Garden Administrative Review Section XXXX.XX Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(c) DEVELOPMENT STANDARDS IN THE INNOVATION DISTRICT (1) No lot may be created which does not conform with the lot dimension standards listed below. (2) No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area Where all or part of 1 side or of the rear of the lot is immediately abutting a lot(s) within the Suburban Residential or Traditional Neighborhood District: 20,000 sq. ft. min. Where all or parts of 2 sides of the lot or where all or parts of 1 side of the lot and the rear of the lot are immediately abutting a lot(s) within the Suburban Residential or Traditional Neighborhood District: 30,000 sq. ft. min. Where all or parts of 2 sides of the lot and the rear of the lot are immediately abutting a lot(s) within the Suburban Residential or Traditional Neighborhood District: 40,000 sq. ft. min. Where none of the lot is immediately abutting a lot within the Suburban Residential or Traditional Neighborhood District: 10,000 sq. ft. min. Lot Width Lot Depth Lot Area Lot Width Where all or part of 1 side of the lot is immediately abutting a lot(s) within the Suburban Residential or Traditional Neighborhood District: 200 ft. min. Where all or parts of both sides of the lot are immediately abutting a lot(s) within the Suburban Residential or Traditional Neighborhood District: 300 ft. min. Where no part of the sides of the lot is immediately abutting a lot within the Suburban Residential or Traditional Neighborhood District: 100 ft. min. Lot Depth Where all or part of the rear of the lot is immediately abutting a lot within the Suburban Residential or Traditional Neighborhood District: 200 ft. min. Where none of the rear of the lot is immediately abutting a lot within the Suburban Residential or Traditional Neighborhood District: 100 ft. min. BUILDING SETBACK STANDARDS Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Front Yard Setback 30 ft. min. Front Setback Side Setback Side Setback Rear Setback Side Yard Setback Where all or part of a side lot line is immediately abutting a lot within the Suburban Residential or Traditional Neighborhood District: 100 ft. min. on that side. Where none of a side lot line is abutting a lot within the Suburban Residential or Traditional Neighborhood District: 30 ft. min. on that side, except 0 ft. min.** where building is part of a contiguous, unified commercial development Rear Yard Setback Where all or part of the rear lot line is immediately abutting a lot(s) within the Suburban Residential or Traditional Neighborhood District: 100 ft. min. Where none of the rear lot line is abutting a lot within the Suburban Residential or Traditional Neighborhood District: 30 ft. min. BUILDING SCALE STANDARDS Building Height 50 ft. max. BH NOTES ** (double asterisk) indicates that special building code requirements may apply for adjacent structures; please see the City’s building code regulations. (d) DESIGN STANDARDS APPLICABLE TO THE INNOVATION DISTRICT Any new development or redevelopment within the Innovation District shall conform to the design standards applicable to the General Commercial District; refer to those standards, found in Section XXXX.XX “Design Standards Applicable to the General Commercial District.” (e) OTHER STANDARDS APPLICABLE TO THE INNOVATION DISTRICT (1) Parking and Driveway Regulations. Parking and driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (2) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” (3) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (4) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(5) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (6) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (7) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Building Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1302 .14 Parks and Open Space District (a) PURPOSE OF THE PARKS AND OPEN SPACE DISTRICT The Parks and Open Space District intends to accommodate parks and open spaces that promote public health and environmental quality. (b) USES ALLOWED IN THE PARKS AND OPEN SPACE DISTRICT (1) Number of Uses per Lot. More than one principal use is permitted per lot in the Parks and Open Space District. (2) Accessory Uses. Accessory uses shall be permitted in accordance with accessory use regulations found in Chapter XXXX. (3) Uses Restricted. No building or land within this district shall be used for any purpose other than for a purpose included in the below list of land uses allowed. Additional use regulations of Chapter XXXX shall apply. All use terms are defined in this Planning and Zoning Code’s Glossary in Chapter XXXX. Land Uses Allowed Required Approval Process Applicable Use-Specific Regulations COMMERCIAL USES Indoor Sales and Services Conditional Use Review Section XXXX.XX Large Indoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Outdoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Small Indoor Dining, Drinking, and Entertainment Conditional Use Review Section XXXX.XX Small Telecommunications Administrative Review Section XXXX.XX COMMUNITY USES Physical Recreation Centers Conditional Use Review Section XXXX.XX Religious Assembly Administrative Review Section XXXX.XX OPEN SPACE USES Agriculture Administrative Review Section XXXX.XX Agritourism Administrative Review Section XXXX.XX Camping, Nature Retreat Center, or Summer Camp Administrative Review Section XXXX.XX Cemetery Administrative Review Section XXXX.XX Community Gardening Administrative Review Section XXXX.XX Playground or Park Administrative Review Section XXXX.XX Preserves Administrative Review Section XXXX.XX Sports Fields, Courts, Golf Courses, and Pools Administrative Review Section XXXX.XX Urban Farm/Market Garden Conditional Use Review Section XXXX.XX (c) DEVELOPMENT STANDARDS IN THE PARKS AND OPEN SPACE DISTRICT (1) No lot may be created which does not conform with the lot dimension standards listed below. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(2) No building shall be erected or modified unless such building or the modified portion of such building conforms with the building setback and building scale standards listed below. Development Standards LOT DIMENSION STANDARDS Lot Area N/A Lot Width N/A Lot Depth N/A BUILDING SETBACK STANDARDS Front Yard Setback 30 ft. min. Side Yard Setback 15 ft. min. Rear Yard Setback 15 ft. min. BUILDING SCALE STANDARDS Building Height 35 ft. max. NOTES None (d) OTHER STANDARDS APPLICABLE TO THE PARKS AND OPEN SPACE DISTRICT (1) Parking and Driveway Regulations. Parking and driveway regulations can be found in this Planning and Zoning Code Chapter XXXX “Parking and Driveway Regulations.” (2) Performance Standards. Performance standards, such as those related to the potential production of noise, vibrations, odors, smoke, and electrical disturbances, can be found in this Planning and Zoning Code Section XXXX.XX “Performance Standards.” (3) Fence Standards. Fence Standards can be found in this Planning and Zoning Code Chapter XXXX “Fence Standards.” (4) Outdoor Lighting Regulations. Outdoor lighting regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Lighting Regulations.” (5) Outdoor Storage Regulations. Outdoor storage regulations can be found in this Planning and Zoning Code Chapter XXXX “Outdoor Storage Regulations.” (6) Noise Regulations. Noise levels are regulated by Section 509.10 “Noise Control” of the City of Oberlin Codified Ordinances and is not included in this Planning and Zoning Code; please contact the City of Oberlin for details on noise regulations. (7) Building Code Regulations. All new buildings and modifications to buildings must adhere to the building code(s) adopted by reference as found in Part Eleven of the City of Oberlin Codified Ordinances. The building code is not included in this Planning and Zoning Code; please contact the City of Oberlin Building Department for details on conforming to the building code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1303 Land Use Standards Chapter 53 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Chapter 1303: Land Use Standards SECTION 1303.01 PURPOSE OF LAND USE STANDARDS CHAPTER This chapter’s regulations are intended to reduce the effects that certain land uses may have on the public’s health, safety, and welfare by restricting the use of land district-by-district within the city. SECTION 1303.02 LAND USES RESTRICTED BY DISTRICT AND BY USE TYPE This Code restricts the use of land in two manners: (1) by restricting the use of land within each district to only those land uses expressly allowed in that district and (2) by restricting the use of land by use-specific standards, as described later in this chapter. SECTION 1303.03 INTERPRETATION OF LAND USES (a) Interpretation and Application of Land Uses by Director of Planning and Development. As this Code cannot conceive of every proposed land use in the city, it uses general land use terms and defines these terms in this Chapter XXXX “Land Use Standards.” The Director of Planning and Development or their designee shall be responsible for analyzing real or proposed land uses and assigning them to one of the listed general land use terms, or a combination of multiple listed general land use terms, or none of the listed general land use terms, based on their professional interpretation of the real or proposed land use and the general land use term’s definition. (b) Land Uses Not Matching Any Listed Land Use Term. In some cases, the Director of Planning and Development or their designee may determine that the real or proposed land use does not meet the definitions of any of the defined general land use terms, and, in such case, the Director of Planning and Development or their designee shall determine that such land use is prohibited in all districts in the city, except where allowed by nonconforming use regulations found in Chapter XXXX “Nonconformities.” (c) Appeal of Interpretation of Land Uses. Where an affected party believes that the interpretation of the real or proposed land use by the Director of Planning and Development or their designee as falling into one, more than one, or zero general land use terms was made in error, such party may appeal such interpretation. The appeal process is described in detail in Section XXXX “Appeals.” SeCTIOn 1303.04 ALLOWED LAND USES (a) Unlisted Land Uses Prohibited. No lot, structure, or portion thereof may be used for any purpose, except as expressly allowed in that district by this section. (b) Specific Land Uses Prohibited. The following land uses shall be prohibited in all districts within the city: (1) Self-storage centers or mini-storage; (2) Data server centers; Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(3) Truck terminals or similar uses. (c) Land Use Terms Defined. Land use terms listed in this chapter are defined in Chapter XXXX “Land Use Standards.” (d) Land Use Term Interpretation. It shall be the responsibility of the Director of Planning and Development or their designee to interpret the definitions of the land use terms and determine whether a proposed use of a lot, structure, or portion thereof is appropriately categorized as one or more land use terms allowed in that district. An appeal to an interpretation can be made to the Board of Zoning Appeals in a process described in Section XXXX.XX of Chapter XXXX “Administration and Procedures.” (e) Proposed Land Uses Fitting More Than One Land Use Term. Wherever the proposed use of a lot is a single use and such single use fits the definition of more than one land use term and where at least one of those land use terms is an allowed land use in that district, such proposed use shall be allowed. (f) Table of Allowed Land Uses as Permitted and Conditional. Land uses are listed in Table XXXX.X as “Permitted” and “Conditional.” “Permitted” and “Conditional” uses are principal uses and refer to two different approval processes, as described in Chapter XXXX “Administration and Procedures.” Where a proposed land use is not listed as “Permitted,” “Conditional,” or “Accessory” in a particular district, such proposed land use shall be interpreted to be prohibited in that district, unless the proposed land use is interpreted by the Director of Planning and Development or their designee as being defined by more than one land use term, and at least one of those land use terms is allowed in that district. Land Uses Applicable Use-Specific Regulations Suburban Residential Traditional Neighborhood Neighborhood Mixed-Use Downtown Institutional General Commercial Innovation Parks and Open Space RESIDENTIAL USES One-Unit Residential Section XXXX.XX A A A A * Two-Unit Residential Section XXXX.XX A A A A * 3-8-Unit Residential Section XXXX.XX C A A A * 9-Plus-Unit Residential Section XXXX.XX A C A * C Townhouse Residential Section XXXX.XX A A A A * Cottage Court Residential Section XXXX.XX A A A * Residential Care Housing Section XXXX.XX C C A * C Mobile Home Park Section XXXX.XX C * Permanent Shelter Section XXXX.XX A * C Seasonal Shelter Section XXXX.XX A * C COMMERCIAL USES Adult Day Care Center Section XXXX.XX A * A Adult-Oriented Uses Section XXXX.XX * C Animal Boarding or Shelter Section XXXX.XX * A Cannabis-Dispensing Section XXXX.XX C * C Child Day Care Center Section XXXX.XX C C A A * A Emergency and In-Patient Medical Services Section XXXX.XX * A Heavy Industrial Section XXXX.XX * C Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Land Uses Applicable Use-Specific Regulations Suburban Residential Traditional Neighborhood Neighborhood Mixed-Use Downtown Institutional General Commercial Innovation Parks and Open Space Large Indoor Dining, Drinking, and Entertainment Section XXXX.XX A * Indoor Sales and Services Section XXXX.XX C A A * A C C Large Indoor Dining, Drinking, and Entertainment Section XXXX.XX C A * A C Large Indoor Events Center Section XXXX.XX A * A Large Lodging Section XXXX.XX C A * A Large-Scale Utilty Transmission and Substation Uses Section XXXX.XX * C Large Telecommunications Section XXXX.XX C * C C Light Industrial Section XXXX.XX * A Outdoor Dining, Drinking, and Entertainment Section XXXX.XX C C * C C Outdoor Sales Section XXXX.XX * A Outdoor Special Events Venue Section XXXX.XX C * A Outdoor Storage of Commercial Equipment or Vehicles Section XXXX.XX * A A Principal Solar Energy System Section XXXX.XX * A A Principal Wind Energy System Section XXXX.XX * C A Small Indoor Dining, Drinking, and Entertainment Section XXXX.XX C A A * A C Small-Scale Utility Transmission and Substation Section XXXX.XX C C * C C Small Telecommunications Section XXXX.XX A A C A * C A A Weapons-Oriented Uses Section XXXX.XX * C TRANSPORTATION USES Bus Station or Train Station Section XXXX.XX * A Taxi, Rideshare, and Limousine Service Hub Section XXXX.XX * A A Vehicle Refueling Section XXXX.XX * A A Vehicle Sales, Rental, Repair, and Servicing Section XXXX.XX * A A AVIATION USES Drone, Remote-Control Plane, and Remote-Control Helicopter Launch or Landing Area Section XXXX.XX * A COMMUNITY USES Libraries, Museums, and Theaters Section XXXX.XX A A * A Physical Recreation Centers Section XXXX.XX A A * A C Religious Assembly Section XXXX.XX A A A A * A A Schools Section XXXX.XX C C A A * A OPEN SPACE USES Agriculture Section XXXX.XX * A A Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Land Uses Applicable Use-Specific Regulations Suburban Residential Traditional Neighborhood Neighborhood Mixed-Use Downtown Institutional General Commercial Innovation Parks and Open Space Agritourism Section XXXX.XX * A Camping, Nature Retreat Center, or Summer Camp Section XXXX.XX * A Cemetery Section XXXX.XX * A Community Gardening Section XXXX.XX A A A A * A A A Outdoor Arena Section XXXX.XX * Playground or Park Section XXXX.XX A A A A * A A A Preserves Section XXXX.XX A A A * A A A Sports Fields, Courts, Golf Courses, and Pools Section XXXX.XX C C C A * A A A Urban Farm or Market Garden Section XXXX.XX C C C C * C C C MISCELLANEOUS USES Temporary Uses Section XXXX.XX A A A A * A A A NOTES Asterisk (*) means: Refer to uses allowed in the Institutional District by going to Section XXXX “Institutional District.” SECTION 1303.05 USE-SPECIFIC STANDARDS FOR PRINCIPAL USES No use shall be conducted except where conforming to all of the standards contained in this section or where otherwise permitted by Article XXXX “Nonconformities.” (a) Residential Uses (1) One-Unit Residential (i) Definition. A residential use consisting of one principal dwelling unit per lot. This term shall not include a Townhouse Residential use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” (2) Two-Unit Residential (i) Definition. A residential use consisting of two residential dwelling units per lot, located within the same structure. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” (3) 3-8-Unit Residential (i) Definition. A use consisting of 3-8 residential dwelling units per lot, located in the same structure. This term does not include Cottage Courts or a Townhouse Residential Use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” (iv) Cottage Court Standards. For details on the development of cottage courts, which, for the purposes of this Code are considered Cottage Court Residential uses and not 3-8-Unit Residential uses, please refer to Section XXXX “Cottage Court Standards.” (v) Townhouse Standards. For details on the development of townhouses, which, for the purposes of this Code are considered Townhouse Residential uses and not 3-8-Unit Residential uses, please refer to Section XXXX “Townhouse Standards.” (4) 9-Plus-Unit Residential (i) Definition. A use consisting of 9 or more residential dwelling units, located on a single lot within the same structure. This term does not include a Townhouse Residential Use or a Residential Care Housing Use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” (iv) Cottage Court Standards. For details on the development of cottage courts, which, for the purposes of this Code are considered Cottage Court Residential uses and not 9-Plus-Unit Residential uses, please refer to Section XXXX “Cottage Court Standards.” (5) Townhouse Residential (i) Definition. A use consisting of 2-8 residential dwelling units located within the same structure separated by party walls extending from the ground to the roof and from front to rear and having entrances to the exterior of the structure in which the dwelling unit is located. A townhouse may be situated on separate “landominiums” or fee- simple lots, or as condominiums. A Townhouse Residential Use does not include a Two-Unit Residential Use as defined by this code. (i) Use-Specific Standards. This Planning and Zoning Code contains use-specific standards for Townhouse Residential land uses; please refer to Section XXXX “Townhouse Standards.” Please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” (iv) Cottage Court Standards. For details on the development of cottage courts, please refer to Section XXXX “Cottage Courts Standards.” (6) Cottage Court Residential (i) Definition. A clustered group of 4-12 separate residential dwellings surrounding an open space located either on single lots or “landominiums” located on a single lot. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) Use-Specific Standards. This Planning and Zoning Code contains use-specific standards for Cottage Court Residential land uses; please refer to Section XXXX “Cottage Court Standards.” Please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” Figure 12: Graphic showing multiple residences oriented around a common courtyard. (7) Residential Care Housing (i) Definition. A use providing 8 or more residents with on-site care by more than 3 non- resident therapists, nurses, counselors, or other healthcare providers on a recurring basis. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” (8) Mobile Home Park (i) Definition. A residential use consisting of multiple mobile home residential units arranged according to an approved development plan. (i) Use-Specific Standards (a) Plan Required. No Mobile Home Park shall be permitted except where an application for such use contains a to-scale plan illustrating (1) the location of each Mobile Home Residential site, (2) interior circulation, (3) access to public rights-of-way, (4) screening, Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(5) solid waste storage and removal areas, and (6) emergency fire-response fire lanes and fire hydrant locations. (b) Water and Sewerage. No Mobile Home Park shall be permitted except where each dwelling unit within the Mobile Home Park is connected to a public water supply. No Mobile Home Park shall be permitted except where each dwelling unit within the Mobile Home Park is connected to public sewerage; public sewerage, for the purposes of this provision, may include a County Health Department-approved communal septic processing facility. (c) Screening. No Mobile Home Park shall be permitted except where such Mobile Home Park is screened from adjacent lots by a continuous six-foot-high evergreen hedgerow. No screening shall be required between the Mobile Home Park and a public right-of-way. (d) Emergency Response. No Mobile Home Park shall be permitted except where each dwelling unit within the Mobile Home Park is adequately accessible to public emergency response, including fire response, medical response, and law enforcement response; any application for a zoning permit for a Mobile Home Park shall be subject to review and approval by the City’s Safety Service Department. (e) Unit Separation. No Mobile Home Park shall be permitted except where each dwelling unit within the Mobile Home Park is positioned so that it maintains a separation with other dwelling units within the same Mobile Home Park equal to twice the required side yard setback in the district in which it is located. For instance, if, in the Suburban Residential District, the side yard setback is 6 feet minimum, no Mobile Home Park in the Suburban Residential District shall have dwelling units that have a separation of less than 12 feet. (f) RVs Prohibited. No Mobile Home Park shall permit residing within recreation- al vehicles. The mobile home residential units of a Mobile Home Park shall not be attached to a motor vehicle. Recreational vehicles and similar camping trailers shall be stored properly; where occupied, recreational vehicles and similar camping trailers shall be treated as a Camping, Nature Retreat Center, or Summer Camp use. (ii) Accessory Use Standards. For details on accessory uses associated with this land use, such as home occupations, please refer to Section XXXX “Accessory Use Standards.” (9) Mobile Home Residential Unit (i) Definition. A residential use consisting of a single-unit dwelling that (1) is not secured to a permanent poured foundation or permanent concrete block foundation and that (2) is mounted on a mobile trailer chassis and that (3) is built to accommodate permanent, year-round residency. This use consists of one dwelling unit per lot, except in the case of a Mobile Home Park, which may have clusters of multiple dwelling units on one lot. A recre- ational vehicle, such as a camper van or a camping trailer, shall not be considered a mobile home residential unit. (i) Use-Specific Standards. Mobile Home Residential uses shall be permitted within an approved Mobile Home Park use, even if the use table in the district section does not list Mobile Home Residential separately from Mobile Home Park. (10) Permanent Shelter (i) Definition. A use consisting of the year-round provision of shelter for multiple individuals who do not pay rent or lodging fees as compensation for their stay. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (11) Seasonal Shelter (i) Definition. A use consisting of the seasonal (as opposed to year-round) provision of shelter for multiple individuals who do not pay rent or lodging fees as compensation for their stay. Typically, a seasonal shelter is operated during the cold months of the year and may also be referred to as an “emergency cold shelter.” (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (b) Commercial Uses (1) Adult Day Care Center (i) Definition. An establishment that provides care to three or more adults who require supervision due to physical or mental impairment during any part of a day, but less than 24-hour care. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (2) Adult-Oriented Uses (i) Definition. An establishment where a substantial portion of the use is distinguished or char- acterized by its emphasis on sexually oriented materials. Adult-Oriented Uses include sexually oriented cabarets/theatres, sexually oriented media stores, sexually oriented motels, nude model studios, sexual encounter centers, sexually oriented escort agencies, sexually oriented spas, and sexually oriented viewing booth or arcade booth facilities. Where a use may be defined by multiple terms, and one of such terms is Adult-Oriented Use, the use shall be interpreted to be an Adult-Oriented Use; for example, a shop selling sexually oriented media as a substantial portion of its sales could fit the definition of an Indoor Sales and Services use and an Adult-Oriented Use; in such case, it shall be considered an Adult-Oriented Use. (i) Use-Specific Standards. No adult-oriented uses may be established except where and when in compliance with Chapter 791 of the Oberlin Ohio Code of Ordinances. No person shall operate an adult-oriented use without a valid sexually oriented business license issued by the City (see Chapter 791 of the Code of Ordinances). (3) Animal Boarding or Shelter (i) Definition. A use consisting of the breeding, boarding, grooming, sale, or training of 5 or more adult domestic animals (excluding farm animals) for which a fee is charged to the animals’ owners, or which is operated by a governmental or non-profit organization. This use term shall not include an animal hospital maintained by a licensed veterinarian as part of the practice of veterinary medicine; such use shall be considered an Indoor Sales and Services use. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (4) Cannabis-Dispensing (i) Definition. A use consisting of the sale or dispensation of recreational or medical cannabis or the sale of consumable products containing marijuana-derived psychoactive compounds that are subject to State licensure. This use may be found in conjunction with the sale of other products or packaged foods, in which case the use shall also be considered an Indoor Sales and Services use. (i) Use-Specific Standards. No Cannabis-Dispensing use shall operate except in conformity with State standards as administered by the Ohio Department of Commerce, Division of Cannabis Control. (5) Child Day Care Center (i) Definition. As defined in the Ohio Revised Code, any place that provides day care or publicly funded day care to 13 or more children at one time or any place that is not the residence of the licensee or administrator where child day care is provided to seven to 12 children at one time. This use differs from a Type A Family Day-Care Home and a Type B Family Day-Care Home, which shall be considered accessory uses rather than principal uses. This term shall not include any use that can be considered an Emergency and In-Patient Medical Services use. (i) Use-Specific Standards. No Child Day Care Center shall be conducted in the Suburban Residential District or the Traditional Neighborhood District except in conformity with all of the following standards: (a) The applicant shall provide evidence of peak traffic demand and the sufficiency and safety of on-site drop-off/loading facilities; (b) There shall be at least 100 feet separation between fenced outdoor play areas and adjacent lots in residential districts; (c) The applicant shall provide evidence satisfactory to the Planning Commission that the proposed use is accessory to or secondary to the main use of the structure; the applicant shall provide evidence satisfactory to the Planning Commission that the proposed use will be located in an existing structure owned, operated, and used by an educational, religious, or similar non-profit entity and that the center will be conducted by the proper- ty-owning entity in a manner accessory to or secondary to the main use of the structure; and (d) The use shall be subject to site plan review and approval. (6) Emergency and In-Patient Medical Services (i) Definition. A use providing services for the in-patient medical, psychiatric, or surgical care of sick or injured humans and which may include related facilities such as laboratories, outpatient departments, training facilities, central service facilities, and staff offices and bunks, provided, however, that such related facility must be incidental and subordinate to the main use and must be an integral part of the hospital operation. This use shall include in-patient rehabilitation centers. This use may include in-hospital or hospital-adjacent laboratories with a Biosafety Level Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

of 1 or 2; however, laboratories with a Biosafety Level of 3 or 4 shall be considered Heavy Industrial uses. This use term differs from Residential Care Housing in that the residents of the Residential Care Housing use are considered permanent residents; the patients of an Emergency or In-Patient Medical Services use are being housed only for the limited duration of their treatment or rehabilitation of a disease or procedure. (i) Use-Specific Standards. No Emergency and In-Patient Medical Services use shall be conducted except where all of the following conditions are satisfied: (a) The Emergency and In-Patient Medical Services use provides clear directional signage for all visitors, including signs that show drivers where to go for Emergency Room, Visitor and Out-Patient Parking, and Staff Parking. (b) The Emergency and In-Patient Medical Services uses, where a helipad is used, provides a minimum of 500 feet (as measured on a direct path) of separation between the edge of the helipad and any structure containing or arranged to contain a residential use. (c) Protected pedestrian-ways shall be provided to connect the public sidewalk network to the main entrance of the building. Protected pedestrian-ways shall be provided within or alongside all parking areas and shall connect each parking space with the entrance of the building. All protected pedestrian-ways shall be traversable by wheelchairs and shall be adequately maintained by clearing all debris and snow to ensure continuous safe use by persons with disabilities. (d) Biohazardous waste and biomedical waste shall be appropriately isolated from the general solid waste stream, appropriately stored, and hauled off site by a licensed biohazard handling company. (7) Heavy Industrial (i) Definition. Uses engaged in the basic processing and manufacturing of materials or products predominately from extracted or raw materials, or a use engaged in storage of, or manu- facturing processes using, flammable or explosive materials, or storage or manufacturing processes that potentially involve hazardous conditions. This use term shall also mean those uses engaged in the heavy industrial operation, such as the parking and maintenance of vehicles, cleaning of equipment or work processes involving solvents, solid waste or sanitary waste transfer stations, recycling establishments, public works yards, and container storage. This term also includes any of the following uses: acid manufacturing, asbestos manufac- turing, chemical and biological incineration (except cremation), concrete products manufac- turing, concrete mixing, disinfectant manufacturing, insecticide or poison manufacturing, explosives manufacturing or storage, flour or grain milling, gas manufacturing or storage, glue or gelatin manufacturing, grain drying, poultry feed manufacturing from refuse or mash or grain, hazardous manufacturing, hazardous materials storage, lime or lime products man- ufacturing, livestock feeding yard (i.e., concentrated animal feeding operation), paper and pulp manufacturing, petroleum or flammable liquids production or refining, rock or stone crushing or milling or quarrying, sawmill or manufacture of wood fiber products, stockyards or slaughterhouse, smelting of metals or ores, stone and monument works employing pneumatic hammers, tar distillation and manufacturing, fertilizer mixing plants, alcoholic production facilities, asphalt/concrete plants, scrap material yards, landfills, salvage yards, and junkyards, recycling plants, chemical processing and refining, and automotive wrecking. This use includes the outdoor storage and sale of materials used at industrial scales, such as the sale of lime, sand, gravel, coal, or other like material. This use includes water treatment and sewage treatment facilities, as well as waste transfer stations, landfills, and waste incineration Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

facilities. This use includes any use considered industrial-scale production of food products where the majority of ingredients are sourced from off-site. This use term shall include any use considered a slaughterhouse and meat packing use, or a sawmill. This use term may include the large-scale production of beer and spirits, where such beer and spirits are canned or bottled for wholesale distribution; where the beer and spirits are served only on-site or into individually ordered growlers or other legal to-go containers but are not canned or bottled for wholesale distribution, such use shall be considered a Large Indoor Dining, Drinking, and Entertainment use. Any laboratory rated as a Biosafety Level 3 or 4 shall be considered a Heavy Industrial use. This use term does not include truck terminals; truck terminals are not permitted anywhere within the city. (i) Use-Specific Standards. No Heavy Industrial use shall be conducted except as permitted by a conditional use approval granted by the Planning Commission. Please see Section XXXX for more information on conditional use approval processes. (8) Indoor Sales and Services (i) Definition. A use consisting of the sale of goods or provision of services to household consumers or commercial consumers in an indoor setting. This use may include common commercial uses, such as convenience stores, hair salons, doctor’s or dentist’s offices, insurance or tax accounting services, professional offices, art galleries, liquor stores, plant shops, hardware stores, physical therapy and chiropractor offices, print shops, sports shops, toy shops and hobby shops, and dry cleaners without emissions. This use term does not include any sales or services, including office uses, under the direction or authority of a higher education institution; such uses shall be described as permitted (or not) within the use list of the Institutional District. This use term does not include any services venting noxious fumes, such as dry cleaners using certain volatile solvents; however, a bakery of less than 1,000 square feet venting bread, cake, cookie, pie, or pastry baking fumes shall be considered a Indoor Sales and Services use. This use term does not include bio-medical laboratories with a bio- safety level (BSL) of 3 or 4; such uses shall be considered Heavy Industrial uses. Medical laboratories with a bio-safety level (BSL) of 1 or 2 shall be considered Light Industrial uses. This use term does not include the sale, rental, refueling, repair, or storage of motor vehicles, including cars, trucks, boats, airplanes, farm equipment, or construction equipment. This use term does not include the sale of materials used at industrial scales, such as the sale of sand or gravel, but may include the sale of materials on a consumer scale, such as 50-lb bags of sand. The indoor sale of materials used at industrial scales shall be considered a Light Industrial use. This use term does not include in-patient medical services; however, the Indoor Sales and Services use term shall include urgent care clinics without emergency rooms. This use term does not include child care services; such uses shall be considered Child Day Care Center uses or Day Care Home uses. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (9) Large Indoor Dining, Drinking, and Entertainment Definition. A use for the provision of prepared foods and/or beverages, for on-site consumption, carryout or the hosting of entertainment events within an enclosed area having a fire occupancy of greater than 49 but less than 300 persons. Large Indoor Dining, Drinking, and Entertainment Use does not include retail facilities that offer for sale pre-packaged or unprepared foods. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

This use term does not include ghost kitchens, incubator kitchens, community kitchens, or catering kitchens that do not also serve or vend prepared food directly to consumers; such uses shall be considered Light Industrial uses. However, some uses meeting the Large Indoor Dining, Drinking, and Entertainment use definition and which do serve or vend prepared food directly to consumers may prepare food for delivery dispatch or for catering as an accessory service. This use term may include wine bars, except where such use is considered a wine tasting room: an Agritourism use of a vineyard. This use term may include the small-scale production of beer and spirits, where such beer and spirits are served on-site or into individually ordered growlers or other legal to-go containers but are not canned or bottled for wholesale distribution. Where such beer and spirits are canned or bottled for wholesale distribution, such use shall be considered a Heavy Industrial Use. If a use meets the definition of an Adult-Oriented Use, it shall be considered an Adult- Oriented Use, and not a Large Indoor Dining, Drinking, and Entertainment use. If a use meets the definition of a Large Indoor Events Center use, it shall be considered a Large Indoor Events Center use, and not a Large Indoor Dining, Drinking, and Entertainment use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (10) Large Indoor Events Center (i) Definition. A use consisting of a fully enclosed space hosting large events, such as weddings, receptions, galas, or parties, for 300 or more guests, where the entire space is reserved for invited guests or where guests are required to purchase tickets in advance. This use term includes convention centers and hotel-associated events spaces for 300 or more attendees. This use term includes fully enclosed arenas, such as centers hosting hockey games, basketball games, or indoor arena concerts or circuses. This use term does not include small events centers, such as gallery exhibitions, with capacity for fewer than 300 guests at one time; such uses shall be considered Indoor Dining, Drinking, and Entertainment uses. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (11) Large Lodging (i) Definition. A building or group of buildings where transient lodging is provided for less than 30 consecutive days. A Large Lodging Use may incorporate a restaurant and/or bar. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (12) Large-Scale Utility Transmission and Substation Uses (i) Definition. Any utility facility occupying structures and/or outdoor land area of 10,000 square feet or greater per lot or exceeding a height of 60 feet; utility facilities may include electricity substations, sewer and/or water pump houses occupying 10,000 square feet or greater per lot or exceeding a height of 60 feet, natural gas valve or pump stations, and the like. However, this use term does not include water treatment or sewage treatment plants; such uses shall be considered Heavy Industrial uses. This use term does not include the storage of flammable or explosive fluids; such uses shall be considered Heavy Industrial uses. This use term does not include large-scale electricity generation facilities, such as natural gas generators producing electricity for the grid; such uses shall be considered Heavy Industrial uses. This use term does not include solar and wind energy generation systems, such as solar panel arrays and wind turbines; such uses shall be considered Principal Solar Energy System uses or Principal Wind Energy System uses; however, substations associated with Principal Solar Energy Systems uses and Principal Wind Energy System uses shall be considered (Large-Scale or Small-Scale) Utility Transmission and Substation uses. This use term does not include data server centers; such uses are not permitted anywhere in the city. This use term does not include electric vehicle charging stations and their associated converters/inverters; such uses are considered Electric Vehicle Charging (accessory use). (i) Use-Specific Standards (a) Large-scale utility transmission and substation uses shall be completely surrounded by an opaque fence of at least 8 feet in height; please note that, where this use is conducted in a district that does not generally permit an 8-foot-high fence, this provision shall be interpreted as overriding such district-specific limits on fence height. (b) Any structure associated with a large-scale utility transmission and substation use, such as piping, pump houses, electrical substation converters or inverters, shall be distanced from any adjacent lot that permits residential uses by at least 50 feet; please note that other regulations, such as the building code, health code, state code, or federal code, may require greater separation from residential land uses than this provision. (13) Large Telecommunications (i) Definition. Any structure greater than 50 feet in height that is designed and constructed primarily for the purpose of supporting one or more antennas for telephone, radio, and similar communication purposes. This use term includes radio and television transmission towers, microwave towers, common-carrier towers, cellular telephone towers, antenna tower alternative structures, and the like. This use term also includes antenna tower accessory storage sheds. This term does not include office towers or residential towers that support telecommunications antennae on their roofs or spires, except where such antennae, from Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

base to tip, exceed the height of the building, itself. (i) Use-Specific Standards (a) No Large Telecommunications-associated structure shall be erected except in a location that maintains a setback from any lot line that meets or exceeds the height of the structure or tower. For instance, if a telecommunications tower is 200 feet in height, the exterior of its base must be positioned at least 200 feet from all lot lines of the lot in which it is located. (b) No Large Telecommunications-associated structure shall be erected except where such structure is completely surrounded by a security fence of at least 8 feet in height; please note that, where this use is conducted in a district that does not generally permit an 8-foot-high fence, this provision shall be interpreted as overriding such district-specific limits on fence height. (14) Light Industrial (i) Definition. Uses consisting of the manufacturing, compounding, processing, packaging, storage, assembly, and/or treatment of finished or semifinished products from previously prepared materials, which activities are conducted wholly within an enclosed building and do not produce fumes, odors, vibrations, dust, or other effects that pose a threat to the safety and health of adjacent land users. Finished or semi-finished products may be temporarily stored outdoors pending shipment. This use shall include warehouses. This use shall not include data server centers. Data server centers are not permitted anywhere within the city. This use shall not include self-storage centers, also known as mini-storage. Self-storage centers and mini-storage are not permitted anywhere within the city. This use term does not include any services venting noxious fumes, such as dry cleaners using certain volatile solvents or bio-medical laboratories with a bio-safety level (BSL) of 3 or 4; such uses shall be considered Heavy Industrial Uses. This use shall include the indoor sale of materials used at industrial scales, provided such materials are not volatile and do not pose a threat to the safety and health of adjacent land users or groundwater supplies. (i) Use-Specific Standards (a) No Light Industrial use shall emit fumes, odors, vibrations, dust, or other effects that may pose a threat to the safety or health of land users on adjacent lots, or that may damage the integrity of structures on adjacent lots. (b) Biohazardous waste and biomedical waste shall be appropriately isolated from the general solid waste stream, appropriately stored, and hauled off site by a company licensed to handle biohazardous waste. (15) Outdoor Dining, Drinking, and Entertainment (i) Definition. A use for the supply of prepared foods and/or beverages for on-site consumption, non-drive-through carry-out, or for the hosting of entertainment events in an outdoor setting. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) Use-Specific Standards (a) Outdoor Dining, Drinking, and Entertainment uses shall apply to outdoor dining, drinking, and entertainment activities conducted on private land. Please see Chapter 795 of the Codified Ordinances for more details. (b) No Outdoor Dining, Drinking, and Entertainment use shall be conducted during hours prohibited by the conditional use approval granted by the Planning Commission. Please see Chapter 795 of the Codified Ordinances for more details. (16) Outdoor Sales (i) Definition. The sale of goods in an outdoor setting. This use may include lumber yards, the sale of mulch or plants outdoors, or a regularly occurring outdoor flea market/rummage sale. This use term does not include the sale of agricultural products included within the definition of an Agriculture use. This use term does not include the sale of materials used at industrial scales, such as the sale of sand or gravel, but may include the sale of materials on a consumer scale, such as 50-lb bags of sand. The outdoor sale of materials used at industrial scales shall be considered a Heavy Industrial Use. This use term does not include the sale of motor vehicles such as cars and trucks; such uses shall be considered Vehicle Sales, Rental, Repair, and Servicing uses. (i) Use-Specific Standards. The outdoor display of commercial equipment, materials, or products for sale or rent is prohibited, unless the outdoor display is set back from the front lot line(s) a distance equal to the minimum front yard setback required for that district. Any sign that is part of an outdoor display shall comply with Section XXXX.XX “Sign Standards.” Figure 13: Graphic showing examples of acceptable outdoor sale uses, including flea market (left) and plant nurserey (right) (17) Outdoor Special Events Venue (i) Definition. A use consisting of any outdoor space hosting special events, such as weddings, receptions, galas, or parties, for 300 or more guests, where the space is reserved for invited guests only or where guests are required to purchase tickets in advance. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

This use may often be found in conjunction with a Large Indoor Events Center, such as a wedding venue that includes an indoor and outdoor event space. This use does not include any use considered an Outdoor Arena Use or a Sports Fields, Courts, Golf Courses, and Pools Use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (18) Outdoor Storage of Commercial Equipment or Vehicles (i) Definition. A use consisting of the parking of two or more commercial light trucks, heavy trucks, or other commercial equipment in an outdoor setting. This use term includes the storage of commercial vehicles or equipment at an equipment rental enterprise, such as a crane rental. This use term does not include car rentals, car lots, boat rentals, and the like; such uses shall be considered Vehicle Sales, Rental, Repair, and Servicing uses. This use term does not include the storage of farm equipment on a lot conducting an Agriculture use; such use shall be considered an Agriculture use. This use term does not include self-storage centers, also known as mini-storage. Self-storage centers and mini-storage are not permitted anywhere within the city. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (ii) The outdoor storage of recreational vehicles (RVs) shall be governed by Section XXXX.XX. (19) Principal Solar Energy System (i) Definition. Any solar electricity or solar hot water generation system that, according to projected generation, delivers more than 20,000 kWh per year to the grid or that occupies more than 5 acres. For the purposes of this definition, a solar energy system shall be measured as any one contiguous solar array or as the combination of multiple distinct arrays that are coupled together to perform as one generation system. (i) Use-Specific Standards. No Principal Solar Energy System shall be conducted except where all of the following conditions are satisfied: (a) The Principal Solar Energy System shall not cause glare that impairs the safety or health of adjacent land users. No Principal Solar Energy System shall cause glare that impairs the safe operation of aircraft, as determined by the Federal Aviation Administration. (b) Any application for conditional use permit shall include: a plot plan and elevation illustra- tions indicating the locations of all structures and site utilities, drainage, and landscaping; maintenance plan; and decommissioning plan. (c) The Principal Solar Energy System shall be enclosed by perimeter fencing to restrict unauthorized access. (d) Signs shall be installed warning of hazards and identifying the entity responsible in case of emergency. (e) Power lines shall be installed underground to the greatest extent practicable. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(f) A landscape plan designed to screen views of a photovoltaic system shall be provided with the intent of mitigating visual impacts on abutting property in residential districts. (g) In the Innovation District, the following conditions shall apply: (i) a building-mount- ed principal solar energy system shall be mounted on a principal building or accessory building in locations complying with the height and setback regulations for principal buildings in the Innovation District; (ii) a ground-mounted principal solar energy system shall be installed in any location, dimension, and height conforming with the provisions applicable to principal buildings in the Innovation District but not closer than 50 feet to a district in which dwellings are a permitted principal use by administrative review, and the height and area of a moving/tracking solar panel shall be interpreted as the maximum height and maximum horizontal area of the panel; (iii) no signage or graphic content may be displayed on the system except the manufacturer’s badge, safety information, and equipment specification information; the total area of display shall not exceed the size and information required by the National Electrical Code; such sign shall not be subject to this Code’s Section XXXX.XX “Sign Standards”; and (iv) the principal solar energy system shall conform to applicable building and safety codes and manufac- turer’s instructions. Figure 14: Graphic showing a principal solar energy generation system (20) Principal Wind Energy System (i) Definition. Any wind-powered electricity generation system that, according to projected generation, delivers more than 20,000 kWh per year to the grid or that consists of more than one wind turbine of greater than 100 feet in height. For the purposes of this definition, a wind-powered electricity generation system’s projected generation shall be measured as the combination of all wind turbines that are coupled together to perform as one generation system. (i) Use-Specific Standards (a) No wind turbine shall be erected except where its base is set back from all lot lines by a distance equal to its height, where the height of a wind turbine shall be measured from the ground elevation to the highest reach of any of its blades. (b) No wind turbine shall impair the safe operation of aircraft, as determined by the Federal Aviation Administration. (c) In the Innovation District, the following conditions shall apply: (i) a building-mount- ed principal wind energy system shall be mounted on a principal building or accessory building in locations complying with the height and setback regulations for principal buildings in the Innovation District; (ii) a ground-mounted principal wind energy system Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

shall be installed in any location, dimension, and height conforming with the provisions applicable to principal buildings in the Innovation District but not closer than 50 feet to a district in which dwellings are a permitted principal use by administrative review; (iii) no signage or graphic content may be displayed on the system except the manufactur- er’s badge, safety information, and equipment specification information; the total area of display shall not exceed the size and information required by the National Electrical Code; such sign shall not be subject to this Code’s Section XXXX.XX “Sign Standards”; and (iv) the principal wind energy system shall conform to applicable building and safety codes and manufacturer’s instructions. (21) Small Indoor Dining, Drinking, and Entertainment (i) Definition. A use permitted under the Large Indoor Dining, Drinking and Entertainment definition operating within an enclosed area having a fire occupancy of less than 49 persons and which is not a Sexually-Oriented Business. (i) Use-Specific Standards (a) No Small Indoor Dining, Drinking, and Entertainment Use shall include outdoor dining or gathering areas; such areas, even where located on the same lot as the Small Indoor Dining, Drinking, and Entertainment Use, shall be consided Outdoor Dining, Drinking, and Entertainment Uses, which may be permitted in the same district through administrative review or conditional use review (please refer to the table of allowable uses in each district section). (b) No Small Indoor Dining, Drinking, and Entertainment Use shall emit amplified music audible by a person inside a structure on an adjacent lot. (c) No Small Indoor Dining, Drinking, and Entertainment Use shall emit fumes from fryers, ovens, or stoves that violate regulations of the State or County Department of Health. (22) Small-Scale Utility Transmission and Substation (i) Definition. Any utility facility needed to provide a basic service such as water, sewer, natural gas, telephone, broadband, fiber-optics, and cable television to individual users, including Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

substations, where such utility facilities do not occupy 10,000 square feet or greater of building and/or outdoor land area per lot or exceed a height of 60 feet. This use term includes sewer and/or water pump houses not occupying 10,000 square feet or greater per lot or exceeding a height of 60 feet. However, this use term does not include water treatment or sewage treatment plants; such uses shall be considered Heavy Industrial uses. This use term does not include electric vehicle charging stations and their associated converters/inverters; such uses are considered Electric Vehicle Charging (accessory use). (i) Use-Specific Standards (a) Small-scale utility transmission and substation uses shall be completely surrounded by an opaque fence of at least 8 feet in height; please note that, where this use is conducted in a district that does not generally permit an 8-foot-high fence, this provision shall be interpreted as overriding such district-specific limits on fence height. (b) Any structure associated with a small-scale utility transmission and substation use, such as above-ground piping, pump houses, electrical substation converters or inverters, shall be distanced from any adjacent lot that permits residential uses by at least 50 feet; please note that other regulations, such as the building code, health code, state code, or federal code, may require greater separation from residential land uses than this provision. (23) Small Telecommunications (i) Definition. Any telecommunications antenna, such as an amateur (HAM) radio station licensed by the Federal Communications Commission, including equipment such as but not limited to a tower or alternative tower structure supporting a single, radiating antenna platform and other equipment, not exceeding 50 feet in height, and designed to be used by no more than 1 household. (i) Use-Specific Standards. No Small Telecommunications-associated structure shall be erected except in a location that maintains a setback from any lot line that meets or exceeds the height of the structure or tower. For instance, if a telecommunications tower is 50 feet in height, the exterior of its base must be positioned at least 50 feet from all lot lines of the lot in which it is located. (24) Weapons-Oriented Uses (i) Definition. A use consisting of the firing or sale of guns, rifles, or other explosive weapons within fully enclosed buildings. This use may include indoor rifle and pistol ranges, skeet shooting ranges, war games, and other recreational activities using explosive weapons. This use does not include school-administered sports programs involving javelin or discus projectiles; such use shall be considered a Sports Fields, Golf Courses, and Pools use. This use shall not include archery target uses; such uses shall be considered Sports Fields, Courts, Golf Courses, and Pools Uses. Use-Specific Standards. No Weapons-Oriented Use shall be conducted except where distanced at least 500 feet from any residential use. (a) Transportation Uses (1) Bus Station or Train Station (i) Definition. A use consisting of the transient housing or parking, servicing, and/or refueling Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

of motor-driven buses and/or passenger trains and may include the waiting, loading, and unloading of passengers. (i) Use-Specific Standards. Please note that idling an engine may be prohibited by another chapter of the City of Oberlin’s Codified Ordinances. (2) Taxi, Rideshare, and Limousine Service Hub (i) Definition. A use consisting of the facilities for servicing, storing, repairing, and refueling the taxicabs, rideshare vehicles, limousines, small buses, or vans that offer transportation to persons, including those who are handicapped, in return for remuneration. This use term does not include a bus depot for intercity or public transit agencies; such uses shall be considered Bus Station or Train Station uses. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (3) Vehicle Refueling (i) Definition. Any use consisting of storing or dispensing flammable liquids, combustible liquids, liquified flammable gas, or flammable gas into the fuel tanks of passenger motor vehicles. This use does not include the refueling of passenger buses only in exclusion of other vehicles in the public realm; such use shall be considered a Bus Station or Train Station use. This use does not include the charging of electric vehicles; such uses shall be considered an Electric Vehicle Charging accessory use. This use does not include truck terminals; truck terminals and similar uses, such as truck stops, are not permitted within the city. This use is commonly accompanied by a convenience store; in such cases, the lot shall be considered both a Vehicle Refueling Use and an Indoor Sales and Services Use. If such a lot with a gas station and convenience store also hosts a restaurant use, the lot shall be considered a Vehicle Refueling Use, an Indoor Sales and Services Use, and an Indoor Dining, Drinking, and Entertainment Use. (i) Use-Specific Standards (a) No Vehicle Refueling Use shall supply amplified, pre-recorded sound, music, or voices from fuel pumps. (b) Electric vehicle charging may be included as a component of a Vehicle Refueling Use, but electric vehicle charging shall be considered an accessory use of a parking space serving any principal use and shall not, on its own, constitute a Vehicle Refueling principal use. (c) Any canopy associated with a Vehicle Refueling Use shall comply with the following standards: (1.) the canopy shall have a pitched roof compatible in design with the roof of the building to which it is accessory; (2.) the canopy shall not exceed 25 feet in height; (3.) the canopy shall be set back at least 60 feet from the right-of-way; (4.) the canopy’s lighting shall be designed and installed in a manner which provides illumination for the area under the canopy and which prevents glare outside of the canopy; and (5.) the fuel pumps and the fueling area shall be screened from view of the public right-of-way by construction of brick or stone walls not less than five feet in height and landscape material is to be installed to soften the appearance of the wall. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(4) Vehicle Sales, Rental, Repair, and Servicing (i) Definition. A use consisting of the display, leasing, rental, sale, financing, marketing, repair, and servicing of passenger cars, recreational vehicles (including motorized and wind-powered watercraft but excluding aircraft), trucks, and other motorized vehicles. This use term includes body work and vehicle painting services in fully enclosed buildings. (i) The outdoor storage of recreational vehicles (RVs) shall be governed by Section XXXX.XX. (ii) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (a) Aviation Uses (1) Drone, Remote-Control Plane, and Remote-Control Helicopter Launch or Landing Area (i) Definition. Any land use for the landing and taking off of drones, remote-control planes, remote-control helicopters, or similarly sized unmanned aircraft. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (b) Community Uses (1) Libraries, Museums, and Theaters (i) Definition. A use in which literary, musical, artistic, or reference materials, such as, but not limited to, books, manuscripts, computers, recordings, or films, are kept for use by or loaning to patrons of the facility, but are not normally offered for sale; or the exhibition or collection of books or artistic, historical, or scientific objects; or a fully enclosed center for the performance of art, dance, theater, films, or other similar performance. This term includes botanical gardens and greenhouse conservatories. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (2) Physical Recreation Centers (i) Definition. The indoor provision of active physical recreational facilities, such as indoor weight-lifting gyms, indoor exercise course studios, indoor sports courts, and indoor pools. This use may also be conducted in a facility with other uses defined under separate use terms, such as sales of gym supplies, concessions or meal services, personal physical trainer services, cosmetology consulting and services, and medical-oriented physical therapy services. An accessory gym in association with a hotel, office building, or apartment building and which is accessible only to staff, residents, or guests of the hotel, office building, or apartment building shall not be considered a principal Physical Recreation Center use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

please note that the Building Code standards shall apply to this land use. (3) Religious Assembly (i) Definition. A use providing space for religious assembly. This use may conventionally look like a church, temple, mosque, or other place of religious worship. This use may be found on lots in conjunction with the living quarters for staff of the religious assembly use, a private school, a meeting hall, offices for administration of the institution, a licensed child or adult daycare, a playground, and/or a cemetery; such associated uses shall be treated as separate uses of the lot. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (4) Schools (i) Definition. The teaching of children or adults including primary and secondary schools, professional schools, dance schools, business schools, trade schools, art schools, religious schools, and similar facilities. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (c) Open Space Uses (1) Agriculture Definition. Commercial crop production (raising and harvesting tree crops, row crops, field crops and horticulture crops such as flowers, shrubs, trees intended for ornamental or landscaping purposes); indoor crop production (greenhouse, hoop house, high tunnel, aquaculture of crops or fish); commercial animal production. Agriculture shall not mean any of the following: (1) agritourism uses, such as pick-your-own berries, goat yoga, or on-farm event venues; such uses shall be considered Agritourism uses; camping uses; such uses shall be considered Camping, Nature Retreat Center, or Summer Camp Uses or Accessory Camping Uses; (3) retreat uses; such uses shall be considered Camping, Nature Retreat Center, or Summer Camp Uses; (4) any use considered industrial-scale production of food products where the majority of ingredients are sourced from off-site; such uses shall be considered Heavy Industrial Uses; (5) slaughterhouse uses; such uses shall be considered Heavy Industrial Uses; (6) the processing of hunted game, such as deer; such uses shall be considered Light Industrial Uses. (ii) Use-Specific Standards. No Agriculture use shall be conducted except where it satisfies all of the following conditions: (a) The Agriculture Use conforms to the Oberlin Codified Ordinances Section 505.08 “Nuisance Conditions Prohibited.” (b) The Agriculture Use is located on a lot of greater than one acre and on a lot that is not part of a platted subdivision. (c) Tilled or planted crop areas or areas where animals are contained shall be set back at least 50 feet from abutting residential and at least 50 feet from any public right-of-way. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(d) Structures shall only be permitted on lots of five acres or greater and shall be limited to (i) one building for storage of equipment and materials used in the agricultural activity and/or for the keeping of animals set back at least 100 feet from side and rear lot lines, with a maximum building floor area of 4,000 square feet; (ii) one farm stand set back at least 50 feet from the public right-of-way and set back at least 100 feet from side and rear lot lines and occupying a maximum of 200 square feet; and (iii) greenhouses, hoop houses, and/or high tunnels that are set back at least 100 feet from the public right-of- way and at least 100 feet from side and rear lot lines. (e) On-site sales shall be limited to products grown entirely on the lot and may only be conducted in a farm stand or within other permitted structures. (2) Agritourism (i) Definition. Agritourism means any activity conducted in conjunction with an Agriculture use (located on the same parcel or parcel that is contiguous to a parcel upon which an Agriculture use is conducted) that is intended to attract members of the general public for recreational, entertainment, historical, or educational purposes to view and/or participate in one or more functions of the agricultural operation, including, but not limited to, pick-your- own operations, hay rides, picnics, lectures and presentations, camping, farm or cabin stays, or other activities and attractions. An activity may be considered agritourism regardless of whether the participant paid to participate. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (3) Camping, Nature Retreat Center, or Summer Camp (i) Definition. The temporary lodging of guests in a natural, park or park-like setting, in fabric tents, camper trailers, recreational vehicles, cabins, or dormitories for durations that may range from single-day-use to overnight stays for full seasons. This term may include the use of property for outdoor activities, such as canoeing, swimming, hiking, or fishing, or indoor activities, such as laundry, showering, meetings, purchasing camping-related sundries, or dining, as conventionally associated with camps or nature retreat centers. This term may also include year-round lodging for caretakers of the property. This term shall not include uses defined by Sports Fields, Courts, Golf Courses, and Pools Uses; however, such uses may occur on the same lot or adjacent lots to the Camping, Nature Retreat Center, or Summer Camp Use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (4) Cemetery (i) Definition. A place for the interment of the remains of the deceased, including mausoleums and the storage of cremated remains. This use may also include burial services, tours of the property, and passive recreation by guests. This term does not include the act of cremation; cremation shall be considered a Heavy Industrial use. This term does not include funeral services; funeral services may occur as part of a Religious Assembly use or an Indoor Special Events Venue use. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (5) Community Gardening (i) Definition. The preparation of the soil, cultivation of vegetables, fruits, and/or flowers, weeding, and harvesting of garden produce by members of multiple households using mainly hand implements for non-commercial purposes. This term may include the use of potable water for the irrigation of the gardens. This term may include the storage of garden implements and supplies within or outside of a garden shed, and the erection of seasonal hoop houses. (i) Use-Specific Standards. No Community Gardening use shall be conducted except where all of the following conditions are satisfied: (a) Only the following accessory uses and structures are permitted for a community garden: (i) low hoop houses and similar low structures used to extend the growing season; (ii) benches, bike racks, raised/accessible planting beds, compost bins, (iii) picnic tables, garden art, rainwater catchment system, water tank; (iv) tool sheds 100 sq. ft or less; or (v) other uses and structures directly related to the operation of the community garden and approved by the Director of Planning and Development or their designee. (b) Gardens shall be run by a nonprofit entity, community group, or neighborhood group acting as a garden coordinator responsible for maintenance and operations. (6) Outdoor Arena (i) Definition. The use of land for outdoor events that attract large numbers of visitors, may generate much night-time light emissions, and may cause large volumes of traffic and noise, including uses such as stadiums, coliseums, open-air arenas, horse tracks, dog-racing tracks, motorcycle and car racing tracks, recreational vehicle driving parks, drive-in theaters, amphitheaters with amplification, outdoor concert venues, amusement and theme parks, zoos, fairgrounds, and festival grounds. While termed “Outdoor”, this use may include some indoor facilities, such as barns, concession stands, circus tents, toilets, causeways and mezzanines, and storage sheds. Where a fairground or festival ground is activated with a fair or festival for a duration of less than 2 weeks per year, such use shall be considered a Temporary Use and not an Outdoor Arena Use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (7) Playground or Park (i) Definition. An open-space use designed for passive recreational activities, such as walking, sitting, jogging, or nature-watching, and may include play areas and play structures for children, gardens, naturalized areas, fields for open play, splashpads, fountains, walkways, bike paths, benches, and bathrooms. This use shall not include arboreta, which shall be considered a Libraries, Museums, and Theaters use. This use shall not include active recreational activity areas, such as swimming pools, sports fields, golf courses, or dog parks; such uses shall be considered Sports Fields, Courts, Golf Courses, and Pools. This use shall not include areas defined as Preserve Uses; Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

however, this use may be conventionally conducted in conjunction with or on the same property as a Preserve Use. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (8) Preserves (i) Definition. Areas intended to remain in a predominantly natural or undeveloped state to provide resource protection and possible opportunities for passive recreation and environ- mental education for present and future generations. This use is largely limited to natural, undeveloped land uses but may include accessory structures commonly associated with natural areas, such as boardwalks, interpretational and wayfinding signage, bathrooms, and parking areas. This use includes “vacant” land left in a naturalized state. This use differs from the Playground or Park Use in that its primary purpose is natural preservation with secondary, subordinate use as a passive recreation asset, whereas Playground or Park Use is primarily a recreational asset. (i) Use-Specific Standards. This Planning and Zoning Code does not contain standards specific to this land use; however, please note that this Planning and Zoning Code’s district-specific standards, sign standards, and generally applicable standards shall apply to this land use, and please note that the Building Code standards shall apply to this land use. (9) Sports Fields, Courts, Golf Courses, and Pools (i) Definition. A land use intended and developed for outdoor active play and recreation, such as swimming pools, dog parks, skate parks, pickleball and tennis courts, basketball courts, baseball fields, soccer fields, football fields, foot-racing tracks, driving ranges, and golf courses. This use differs from Outdoor Arena in that it is less intense in noise generation and traffic generation; this use does not include stadiums or open-air arenas, although it may include low-rise bleachers in association with sports fields. This use does not include indoor active recreation, such as indoor pools, gyms, or tennis courts; such uses shall be considered Physical Recreation Center uses. This use may commonly be located on the same property as a Camping, Nature Retreat Center, or Summer Camp Use. (i) Use-Specific Standards. No Sports Fields, Courts, Golf Courses, and Pools use shall illuminate outdoor lighting from poles or stanchions higher than 50 feet during the following times of night: between 11:00pm and 7:00am Sunday night/Monday morning through Thursday night/Friday morning, or between 11:59pm Friday night/Saturday morning through Saturday night/Sunday morning, except by conditional use approval. (10) Urban Farm or Market Garden (i) Definition. Urban farm or market garden means land used for the cultivation and sale of fruits, vegetables, plants, flowers or herbs by an individual, organization or business. (i) Use-Specific Standards. No Urban Farm/Market Garden Use shall be conducted except where all of the following conditions are satisfied: (a) An urban farm/market garden shall only be permitted subject to an approved conditional use permit and site plan. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2025

(b) The use of large-scale commercial agricultural equipment such as tractors, tillers, or other machinery equal to or exceeding the size of an automobile is prohibited. (c) Structures shall comply with the requirements for accessory structures in the applicable zoning district. SECTION 1303.06 STANDARDS APPLICABLE TO ACCESSORY USES AND ACCESSORY STRUCTURES (a) Definition. An accessory use is a land use that is incidental and customarily found in connection with the principal use of a property. Accessory uses are often described by their associated structures. For example, parking of private passenger vehicles is an accessory use of a principal residential use; the associated structure for such parking--a detached garage for a one-unit detached residence or a parking garage for an apartment building--would be considered an accessory structure. Accessory uses and their structures may include, but are not limited to the following: accessory dwelling units, carports, decks, garages, gazebos, patios, open porches, balconies, stoops, pergolas or trellises, rain gardens, sheds, accessory solar panels or wind turbines, swimming pools, hot tubs, recreational ponds, and stormwater retention ponds, swing sets, play houses, household tennis or sports areas, tree houses, electric vehicle chargers, family day care homes, home occupations, and cottage industries. Accessory uses shall not include a use otherwise described in this code as a principal use; for example, for a church that contains a parochial school, the school is not an accessory use of the Religious Assembly principal use, as it is included in the definition of the Schools principal use; the parochial school shall be considered a principal use of the lot, equivalent to the church use. (b) Permissibility of Accessory Uses and Structures. Accessory uses and accessory structures are permitted in any district unless otherwise specified by this Section, this Code, or other City provision. (c) Permit Required for Accessory Structures. A zoning permit is required for any accessory structure that occupies more than 100 square feet and less than 200 square feet. Fences, regulated in Section XXXX.XX, shall require a zoning permit. (d) Signs. Outdoor advertising or signs may be considered accessory uses and structures, but such uses and structures are not regulated by this Section; signs are regulated in Section XXXX.XX “Sign Standards.” (e) Location of Accessory Structures (1) An accessory use and any accessory structure in or on which it is conducted must be located on the same lot as or an abutting lot to the principal use with which it is associated; this provision may be waived through a variance granted by the Board of Zoning of Appeals. (2) No accessory structure may be located in the front yard, except for accessory structures that are customarily found in the front yard area of the principal use, whether it is a commercial principal use or a residential principal use, such as a garden, planter, bird bath, or other garden accessory, a driveway-associated basketball hoop, a mailbox, a Little Free Library, a flag pole, a sculpture, or a fountain. For the purposes of this provision, the front yard shall be interpreted as any area of the lot closer to the front lot line than the front elevation of the principal structure. (f) Required Setbacks for Accessory Structures (1) With the exception of certain accessory structures detailed in this subsection, all portions of an accessory structure shall be set back from any lot line by at least four horizontal feet. (2) Exceptions to Accessory Structure Setback Requirements (i) Ground-level uses and structures, such as asphalt or concrete paving, pavers, mulching, Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

sod, artificial turf, gardens and landscaping, and wood or faux-wood decking entirely within 8 inches of ground level, shall not be subject to the setback requirements that are generally applicable to accessory structures found in this subsection. Raised garden beds shall constitute ground-level structures. (ii) Within districts with minimum front setbacks for principal structures of 10 feet or less: front porches, balconies, elevated terraces, and stoops, where such accessory structures are not enclosed by windows and are open to the outdoors--except for railings, waist-level walls, or insect screens--shall not be subject to the front setback requirement that are generally applicable to accessory structures found in this subsection; instead, such accessory structures may extend up to six feet from the front of the principal structure. Such accessory structures shall not be permitted to extend beyond the front lot line into the public right-of-way unless granted an encroachment permit by the City. (iii) Fences shall be considered accessory structures but shall not be subject to the setback requirements that are generally applicable to accessory structures found in this subsection; fences are regulated by Section XXXX.XX “Fence Standards.” (iv) Signs shall not be subject to the setback requirements that are generally applicable to accessory structures found in this subsection; signs are regulated by Section XXXX.XX “Sign Standards.” (v) With the exception of wind turbines mounted to the roof of the principal structure, no wind turbine shall be erected except where its base is set back from all lot lines by a distance equal to its height, where the height of a wind turbine shall be measured from the ground elevation to the highest reach of any of its blades. (vi) Add-on accessibility ramps and add-on accessibility elevators designed to allow access to the premises for persons with disabilities or with ambulatory challenges shall not be required to conform to the setback requirements that are generally applicable to accessory structures found in this subsection; instead, such accessibility ramps and accessibility elevators shall be permitted to be installed up to the edge of any lot line. This provision shall not apply to permanent accessibility ramps, such as those constructed with concrete as part of a new commercial structure, and shall not apply to permanent, integrated elevators, such as those installed in permanent elevator shafts in a new commercial or multi-unit residential building . Figure 15: Graphic showing setback requirements for accesory structures: (from left to right) an accesibility ramp, a front porch, and a paved patio (g) Height Maximums for Accessory Structures. No accessory structure shall be erected except where such accessory structure satisfies all of the following conditions: (1) On any portion of the lot where a principal structure would be permitted to be built, such as any area of the lot far enough from a lot line to meet the required minimum setback requirements for principal structures, no portion of an accessory structure may exceed the maximum height allowed Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

for a principal structure in the district in which it is located; such height allowances can be found within the applicable district section of Article XXXX “District Standards.” Please note, however, that this Code allows for exceptions to height allowances for specified features, such as steeples, chimneys, solar panels, wind turbines, and the like; for such exceptions, please refer to Section XXXX.XX “Exceptions to Height Maximums.” (2) On any portion of the lot where a principal structure would not be permitted to be built, such as any area of the lot closer to a lot line than required by the minimum setback requirements for principal structures, no portion of an accessory structure may exceed 18 feet in height; this provision shall not apply to signs, which are regulated by Section XXXX.XX “Sign Standards.” Please note, however, that this Code allows for exceptions to height allowances for specified features, such as steeples, chimneys, solar panels, wind turbines, and the like; for such exceptions, please refer to Section XXXX.XX “Exceptions to Height Maximums.” (3) No accessory structure, including an accessory wind energy system, shall impair the safe operation of aircraft, as determined by the Federal Aviation Administration. (h) Swimming Pool and Hot Tub Fences. Swimming pools and hot tubs shall be required to install a fence to prevent the accidental entrance and drowning of children; such regulations can be found in Section XXXX.XX “Fence Standards.” (i) Specific Accessory Use and Accessory Structure Standards. Specific accessory use and accessory structure standards are included for accessory dwelling units, home occupations, cottage industries, and family day- care homes. These standards can be found in the following subsections. (j) STANDARDS APPLICABLE TO ACCESSORY DWELLING UNITS (1) Definition. An accessory dwelling unit is a dwelling unit that facilitates a dwelling use secondary to a principal dwelling. Accessory dwelling units are sometimes referred to as granny flats, in-law suites, and carriage houses. If a lot contains a principal dwelling and an accessory dwelling, and if such accessory dwelling is detached from the principal dwelling, the accessory dwelling shall be the dwelling with the greater setback from the front lot line. (2) Eligibility. No accessory dwelling unit may be erected except where all of the following conditions are satisfied: (i) The accessory dwelling unit is located within a district that permits one-unit dwellings via administrative review; (ii) The accessory dwelling unit is located on a lot that contains a dwelling; (iii) The accessory dwelling unit is located on a lot that conforms to the minimum lot area, minimum lot width, and minimum lot depth standards of the district in which it is located. (3) Creation. An accessory dwelling unit may be created through new construction, the conversion of an existing structure, as an addition to an existing structure, or as a conversion of a qualifying existing one-unit dwelling during the construction of a new principal dwelling unit on the site. (4) Arrangement. An accessory dwelling unit may be arranged as a detached structure, such as a garage conversion, or as attached to the principal one-unit dwelling, such as a basement unit or an attic unit. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Figure 16: Graphic showing three variations of acceptable accessory dwelling unit types, including detatched dwelling (left), attic unit (center), and detatched above-garage unit (right). (5) Amenities Required. An accessory dwelling unit shall, at a minimum, contain all of the following amenities: (i) A sleeping area or a bedroom area as defined by the applicable building code and provides light, air, ingress, and egress as required by the applicable building code; (ii) A toilet and bathing facility; (iii) A “junior kitchen” area that includes a kitchen sink and allows for the installation of plug-in kitchen appliances, such as a microwave, a single-burner, a toaster oven, and similar devices, meeting plumbing, electrical, and fire prevention requirements of the applicable building code; and (iv) Utility separation from the principal one-unit dwelling where required by the applicable building code. (6) Quantity. No lot may contain more than one accessory dwelling unit. (7) Occupancy and Use (i) An accessory dwelling unit must conform to all building code and health code standards applicable to all dwellings. (ii) Occupancy of an accessory dwelling unit shall be limited to two adults per bedroom, as bedroom is defined by the building code; children shall not be counted for the purposes of this provision. (8) Size and Height (i) No accessory dwelling unit may exceed 1,200 square feet of gross floor area. (ii) Accessory dwelling units shall conform to the height maximums generally applicable to accessory structures. (9) Location. If an accessory dwelling unit is detached from the principal structure, no portion of such accessory dwelling unit shall be closer to the front lot line than the forward-most portion of the principal structure. (10) Screening. If an accessory dwelling unit is detached from the principal structure and is within six feet of a rear lot line or side lot line, such lot lines shall be screened with (1) six-foot-high opaque fencing or (2) a six-foot-high evergreen hedgerow; such fencing or hedgerow shall be required only along the portion of the lot lines within six feet of the accessory dwelling unit. Such screening shall not be required where the lot line abuts a public alleyway. Such screening shall not Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

be required where the side of the accessory dwelling unit within six feet of the lot line does not include any windows or other transparent material; glass blocks and frosted glass shall be treated as non-transparent materials. (11) Parking. An accessory dwelling unit shall not require off-street parking. (k) STANDARDS APPLICABLE TO HOME OCCUPATIONS (1) Definition. A home occupation is an occupation, profession, or other business activity carried on by a person residing on the premises and accessory to the residential dwelling use (the principal dwelling use may be a one-unit dwelling, a two-unit dwelling, a 3-8-unit dwelling, or a 9-plus-unit dwelling). A home occupation conventionally includes the following: telework or remote office work performed by a resident of the dwelling, hair cutting services performed by a resident of the dwelling, or massage therapy services performed by a resident of the dwelling. Specific uses otherwise defined and regulated by this Code shall not be deemed home occupations (e.g., day-care homes). (2) Permitting A home occupation shall be permitted by right in the Suburban Residential District, the Traditional Neighborhood District, the Neighborhood Mixed-Use District, and the Downtown District. No application or zoning permit shall be required to conduct a home occupation. (3) Home Occupation Standards. All home occupations shall conform to all of the following standards: (i) The use shall be clearly incidental and subordinate to the principal residential use. (ii) The home occupation shall be owned, operated, and conducted by a person for whom the dwelling is the person’s principal residence; however, up to two non-resident persons may be employed in the home occupation. More than two but not more than four non-res- ident persons may be employed in the home occupation with approval of the Planning Commission after consideration of written application from the business owner detailing factors including but not limited to parking demand and availability, days and hours of employment, location and amount of work space, nature of work, noise generation, and proximity to other dwellings. Persons employed off-site by the home occupation and who do not regularly enter onto the property as part of their employment are not considered employees for purposes of these regulations. (iii) The home occupation shall be conducted wholly within the dwelling, except that activities associated with the home occupation may be conducted in the rear yard or in an existing accessory building if meeting the following minimum standards: (a) The floor area of any accessory building(s) used for the home occupation shall not exceed 500 square feet. Enclosed parking required for the dwelling use shall be maintained in addition to any floor area used for the home occupation. (b) Outdoor storage of materials, products, waste, equipment, vehicles, trailers, or other items associated with the home occupation may be permitted only in an area of the rear yard not greater than 400 square feet and screened by solid fencing on all sides. (c) Activities associated with the home occupation shall only be conducted in the rear yard or in an accessory building between the hours of 7 a.m. and 7 p.m. (iv) The floor area used for the home occupation (or in total for all home occupations if more than one home occupation is conducted in a dwelling unit) shall not exceed 50 percent of the floor area of the dwelling unit. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(v) Signs shall comply with the regulations applicable to the zoning district. (vi) Site or building features of a nonresidential nature shall not be permitted in association with the home occupation; however, the home occupation may, where prudent or required, employ a commercial refuse service or a backflow prevention device on its water supply line. (vii) No heavy truck associated with the home occupation shall be stored at the residence, except within a fully enclosed garage. (viii) On-site sales of merchandise shall not be conducted as a primary activity or regularly scheduled activity of the home occupation. (ix) The home occupation shall not generate traffic in greater volume than normal for a dwelling. Regular shipping or delivery shall only occur in single rear axle straight trucks or smaller vehicles normally serving residential areas. (x) Customers. No more than two clients or customers shall be permitted to visit the dwelling at one time. No home occupation shall allow any in-person customer to occupy a street-park- ing spot. A home occupation may not serve in-person customers between the hours of 8:00 PM and 7:00 AM. (xi) No equipment or process shall be permitted which creates noise, vibration, glare, fumes, odors or electrical interference detectable to the normal senses off the lot or, if in a multiple dwelling, outside of the dwelling unit. (xii) The home occupation shall not create any increased service demand upon City services normally provided to the dwelling, including but not limited to volume or type of waste collection. (xiii) Outdoor Storage of Home Occupation-Related Materials. No home occupation shall result in the storage of materials outdoors and visible from the right-of-way, including lawn care equipment associated with a home occupation, vehicles or tires associated with a home occupation, and fuels or fluids associated with a home occupation. (xiv) Dog-Related Home Occupations. No home occupation shall comprise the raising and sale of more than one litter of puppies at any time per lot; for the purposes of this provision, a litter of puppies shall be defined as any grouping of dogs born of the same pregnancy and under the age of 6 months. On any lot of less than 3 acres or on any lot containing more than one dwelling unit, no home occupation shall comprise the boarding of more than 4 dogs; on any other lot, no home occupation shall comprise the boarding of more than 6 dogs; the number of dogs permitted shall be reduced by one for each dog that resides on the premises; the boarding of more dogs shall constitute a principal Animal Boarding or Shelter use. (l) STANDARDS APPLICABLE TO DAY-CARE HOMES (1) Definition. Any Family Day Care Home Type A or Family Day Care Home Type B, as defined by the Ohio Revised Code. At the time of the drafting of this chapter, the Ohio Revised Code defined a Family Day Care Home Type A as 7 to 12 children (or 4 to 12 children if 4 children are under 2 years of age) cared for in the provider’s home, where the provider’s own children under 6 years of age must be included in the total count; and the Ohio Revised Code defined Family Day Care Home Type B as 1 to 6 children cared for in the provider’s personal home, where no more than 3 children may be under the age of 2, and where the provider’s own children under 6 years of age must be included in the total count. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(2) Permitting. A Family Day Care Home Type A is allowed as an accessory to any lawful residential use but shall be permitted only through a conditional use approval granted by the Zoning Board of Appeals. A Family Day Care Home Type B is allowed as an accessory use to any lawful resi- dential use and shall be permitted through an administrative review. (3) Use-Specific Standards. No day-care home services use shall be conducted except where all of the following conditions are satisfied: (i) The minimum lot area satisfies the minimum lot area requirement for one-unit detached dwellings in the same district; (ii) The minimum lot width satisfies the minimum lot width requirement for one-unit detached dwellings in the same district; (iii) The minimum building setbacks satisfy the minimum building setback requirements for one-unit detached dwellings in the same district; (iv) The play area is fenced in, so as to provide a safe and secure environment for the children; (v) The drop-off/pick-up is located so as not to impede traffic safety; and (vi) Parking should be located to avoid the necessity for the parent and/or children to cross streets or access driveways. (4) No Family Day Care Home Type A shall be conducted in the Suburban Residential District or the Traditional Neighborhood District except in conformity with all of the following standards: (i) the applicant shall provide evidence of peak traffic demand and the sufficiency and safety of on-site drop-off/loading facilities; (ii) There shall be at least 100 feet separation between fenced outdoor play areas and adjacent lots in residential districts; and (iii) The use shall be subject to site plan review and approval. (m) STANDARDS APPLICABLE TO DRIVE-THRU SERVICES (1) Definition. An accessory use of a restaurant, bank, pharmacy, or other commercial establishment that allows customers to communicate with an establishment’s staff, place orders, receive services or goods, or make payments without exiting their private automobiles. This service is typically provided through a window or a series of windows where transactions can be completed. (2) Use-Specific Standards (i) No Drive-Thru Services use shall cause the blocking of a fire lane, and no vehicle stacking area of a Drive-Thru Services use shall cause the blocking of handicapped accessible parking spaces or use areas. (ii) No Drive-Thru Services use shall have a drive-thru vehicle stacking lane that “traps” vehicles in the lane using curbs or other methods; all portions of a drive-thru lane shall allow vehicles to exit the lane at any point, except for the ordering portion of a two-lane drive-thru. (iii) All Drive-Thru Services uses shall include at least five vehicle stacking spaces, where each stacking space equates to 20 linear feet of stacking lane. These spaces may be included in the area ahead of the ordering area, within the ordering area, before the pick-up area, and the pick-up area itself. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2025

(iv) No Drive-Thru Services use shall amplify sound to a volume audible by the users of adjacent lots. (n) STANDARDS APPLICABLE TO ELECTRIC VEHICLE CHARGING (1) Definition. The charging of an electric vehicle as an accessory use of other vehicle parking or storage uses, and including charging cables, plugs, and their associated converters/inverters. (2) Use-Specific Standards (i) Electric Vehicle Charging shall be considered an accessory use of any vehicle parking space. (ii) No electric vehicle charger may be located within three feet of a lot line. (iii) (o) STANDARDS APPLICABLE TO HOME ANIMAL HUSBANDRY (1) Definition. A use consisting of the non-commercial raising and care of bees, chickens, ducks, peafowl, guinea fowl, pheasants, quail, turkey, geese, rabbits, guinea pigs, goats, sheep, mule, donkeys, horses, pigs, cattle, alpaca, llamas, ostriches, and/or emus as an accessory use to a principal one-unit residential dwelling use. This term does not include Agritourism or “farm tours.” This term does not include the raising of pets, such as dogs, cats, indoor tropical fish, indoor pet parrots and other non-farm-type pet birds, indoor pet reptiles, and indoor pet amphibians. The Director of Planning and Development shall determine whether an animal not listed in the above definition is similar to a listed animal and whether it shall be permitted. (2) Use-Specific Standards (i) No Home Animal Husbandry use shall be permitted in any multi-unit residential use (i.e., two-unit dwelling, 3-8-unit dwelling, 9-plus-unit dwelling, townhouse dwelling, cottage court dwelling, or mobile home park). (ii) No Home Animal Husbandry use may store or dispose of animal wastes within 15 feet of a property line. (iii) No Home Animal Husbandry accessory use shall consist of the slaughtering of animals. (iv) Living areas or grazing areas shall be appropriately defined and protected; for example, an enclosure for cattle, horses, or bison shall utilize adequately fortified fencing to prevent break-outs. (v) Any electric fencing shall be clearly marked with signs as posing a shock danger using both words and visuals. No electrified fence shall be installed within three feet of a lot line. (p) STANDARDS FOR ACCESSORY SOLAR ENERGY SYSTEMS OR WIND ENERGY SYSTEMS (1) Definitions (i) Accessory Solar Energy System. A photovoltaic system or solar hot-water system installed as an accessory use or accessory structure on the lot where a dwelling, business, or other principal use is located for the purpose of generating electricity or hot water for that principal use. This term does not include a commercial facility that converts sunlight into electricity for the principal purpose of retail or wholesale sales of generated electricity; such use shall be considered a Principal Solar Energy System. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(ii) Accessory Wind Energy System. A wind-powered electricity generation system installed as an accessory use or accessory structure on the lot where a dwelling, business, or other principal use is located for the purpose of generating electricity for that principal use. This term does not include a commercial facility that converts wind into electricity for the principal purpose of retail or wholesale sales of generated electricity; such use shall be considered a Principal Wind Energy System. (2) Use-Specific Standards. Accessory solar energy systems and accessory wind energy systems are permitted by right as accessory uses with principal uses in all zoning districts; such systems shall only be constructed, erected, maintained, extended, or removed in conformance with the provisions of this Code and this Section, detailed below. (i) Locations (a) Building-mounted systems may be mounted on a principal building or accessory building in the following locations: (i) On a roof, but not higher than five feet above the roof surface and not higher than five feet above the maximum height permitted by this Code for that portion of the lot; (ii) on any wall, where in compliance with applicable setbacks for accessory structures (see Section XXXX.XX “Required Setbacks for Accessory Structures”); or on the front or corner side building façade, with approval of the Planning Commission. Please note that, where roof-mounted, the accessory solar or wind energy system may exceed the maximum height permitted for an accessory structure on that portion of the lot; if it is on a portion of the lot where a principal structure is typically permitted, that maximum height shall be the maximum height permitted for principal structures plus five feet; if it is on a portion of the lot where only an accessory structure is typically permitted, that maximum height shall be the maximum height typically permitted for an accessory structure, such as a detached garage, plus five feet; however, height exceptions do not compound--for instance, where an elevator shaft is already permitted to exceed the maximum height for a principal structure, a solar panel shall not be mounted on the roof of the elevator shaft in further excess of the typical height maximum for the structure upon which it is mounted. (b) Ground-mounted systems may be installed in any location, dimension, and height conforming with the provisions applicable to accessory structures (see Section XXXX. XX “Height Maximums for Accessory Structures.” The height and area of a track- ing-type solar array shall be interpreted as the maximum height reached and maximum horizontal area of the panel. (c) In the Innovation District, a ground mounted accessory solar or wind energy system may be installed in any location, dimension, and height conforming with the provisions applicable to principal use structures, provided that the installation shall be subject to a conditional use permit. (ii) Transmission Underground. Power transmission lines from a ground-mounted accessory solar or wind energy system shall be located underground. (iii) No signage or graphic content may be displayed on the accessory solar or wind energy system except the manufacturer’s badge, safety information, and equipment specification information. The total area of such display shall not exceed the size and information required by the National Electrical Code. This display shall not be interpreted as a sign and shall not be subject to this Code’s Section XXXX.XX “Sign Standards.” (iv) Abandonment and Removal. If the accessory solar or wind energy system is nonfunctional or inoperative for a continuous period of one year, the system shall be deemed abandoned Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

and shall constitute a public nuisance. The owner shall remove the abandoned system and all appurtenances. (v) Installation shall conform to applicable building and safety codes and manufacturer’s instruc- tions. SECTION 1303.07 TEMPORARY USES (1) Definition. A use established for a fixed period of time, with the intent to discontinue such use upon the expiration of such time, that does not involve the construction or alteration of any permanent structure. This term may include a seasonal pop-up store, such as a Halloween costume store. This term may include a food truck operating as a one-time use; see the City’s food truck ordinance for more details. Figure 17: An example of a temporary use: a vacant retail center being used as a pop-up Halloween costume store. (2) Permitting. No temporary use shall be permitted except with a valid Temporary Use permit, issued by the Director of Planning and Development. For certain proposals, the Director of Planning and Development may require review by the Police Department and/or the Fire Department to ensure that adequate fire egress is provided. Each temporary use permit shall indicate the date at which the use is proposed to begin and the date of expiration of the permit; a Temporary Use permit may be extended by the Director of Planning and Development; where the temporary use is conducted after the date of expiration of the Temporary Use permit, the use shall be considered to be conducted in violation of this Code. SECTION 1303.08 COTTAGE COURT STANDARDS (1) Applicability. These cottage court standards shall apply to any development that fits the definition of Cottage Court Residential, as defined by this Code. (2) Ownership Model of Cottage Courts. Cottage courts may be organized in one of the following ownership models: (i) All Units on One Lot. In this ownership model, all of the housing units, all common area, and all parking is located on one lot and has one owner. Typically, this ownership model is employed where the units of the cottage court are renter-occupied. In this case, any code violations can be directed to the landlord. (ii) Condominium. In this ownership model, the housing units themselves are condominiums Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

and are individually owned. However, all of the land, including the land under the condo- miniums, is communally owned by a condominium association. The owners of the individual condominiums are members of the condominium association and make decisions according to their bylaws. In this case, any code violations for building maintenance of individual units can be directed to the unit’s owner, and any code violations for landscaping or other land-re- lated regulations can be directed to the condominium association. (iii) Landominium. In this ownership model, the housing units themselves and the land under the housing units—and sometimes additional buffer of land around each of the units—are individually owned. Other land, including a common green space, buffer area, utility or garbage storage areas, etc., are owned by a condominium association. The owners of the individual housing units are members of the condominium association and make decisions according to their bylaws. In this case, any code violations for building maintenance of individual units or the land owned by the owners of such individual units can be directed to the unit’s owner, and any code violations for landscaping or other land-related regulations on communal land can be directed to the condominium association. (iv) Private Land with Access Easements. In this ownership model, there is no communally owned land. Each housing unit is individually owned, and each housing unit owner also owns the land under the unit and surrounding the unit. One landowner’s property extends all the way to the neighbor’s property. The lot lines extend all the way to the center of the communal foot path, and an access easement is granted along the portion of each lot that contains the communal footpath. Any code violation can be directed to the owner of land on which the violation has occurred. Figure 18: Graphic showing cottage court ownership models (3) Cottage Standards. No dwelling unit within the cottage court shall be developed except where such dwelling unit satisfies all of the following conditions: Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(i) The dwelling unit is contained within a detached structure and is not considered a duplex or other multi-family structure; (ii) The dwelling unit contains a front porch of at least 80 square feet; the front porch shall be oriented towards the common open space; (iii) The dwelling unit does not exceed 850 square feet; the open front porch shall not contribute to the total square footage of the dwelling unit; and (iv) The dwelling unit’s exterior walls shall maintain a separation from the external walls of all other dwelling units within the cottage court of at least twice the required side setback in the district in which it is located. For example, if, in the Suburban Residential District, the side yard setback is 6 feet minimum, no cottage court in the Suburban Residential District shall have dwelling units that have a separation of less than 12 feet. (4) Plan Required. No cottage court shall be permitted except where an application for such use contains a to-scale plan illustrating (1) the location of each cottage site, (2) interior circulation, (3) access to public rights-of-way, (4) screening, (5) solid waste storage and removal areas, and (6) emergency fire-response fire lanes and fire hydrant locations. (5) Emergency Response for Cottage Courts. No cottage court shall be permitted except where each dwelling unit within the cottage court is adequately accessible to public emergency response, including fire response, medical response, and law enforcement response. Figure 19: Graphic showing fire access via a fire lane (an option but not required) for a cottage court (6) Water and Sewerage. No cottage court shall be permitted except where each dwelling unit within the cottage court is connected to a public water supply. No cottage court shall be permitted except where each dwelling unit within the cottage court is connected to public sewerage. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

SECTION 1303.09 TOWNHOUSE STANDARDS (1) Applicability. These townhouse standards shall apply to any development that fits the definition of Townhouse Residential land use, as defined by this Code. (2) Side Setbacks for Townhouses. Townhouses are exempt from the side setbacks of the district in which they are located where they abut another townhouse in the contiguous townhouse structure. However, where two townhouse structures are next to one another, they shall maintain a separation of at least twice the required side setback for that district. In the case that a townhouse structure in one district is placed next to a townhouse structure of another district, the townhouse structures shall be separated by at least the required side setback of the first district plus the required side setback of the other district. (3) Lot Widths for Townhouses. Townhouses with a landominium ownership model are exempt from the lot width requirements of the district in which they are located. Townhouse lots with a lando- minium ownership model must be at least 15 feet wide. (4) Ownership Model of Townhouse Residential Developments. Townhouses have four main ownership models, as described and illustrated below: (i) Rentals. In this ownership model, all of the housing units, all common area, and all parking is located on one lot and has one owner. Typically, this ownership model is employed where the units of the townhouse complex are renter-occupied. In this case, any code violations can be directed to the landlord. (ii) Condominium. In this ownership model, the housing units themselves are condominiums and are individually owned. However, all of the land, including the land under the condo- miniums, is communally owned by a condominium association. The owners of the individual condominiums are members of the condominium association and make decisions according to their bylaws. In this case, any code violations for building maintenance of individual units can be directed to the unit’s owner, and any code violations for landscaping or other land-re- lated regulations can be directed to the condominium association. (iii) Landominium. In this ownership model, the housing units themselves and the land under the housing units—and sometimes additional land adjacent to the units—are individual- ly owned. Other land, including a common green space, buffer area, utility areas, etc., are owned by a condominium association. The owners of the individual housing units are members of the condominium association and make decisions according to their bylaws. In this case, any code violations for building maintenance of individual units or the land owned by the owners of such individual units can be directed to the unit’s owner, and any code violations for landscaping or other land-related regulations on communal land can be directed to the condominium association. (iv) Fee-Simple. In this ownership model, there is no communally owned land. Each housing unit is individually owned, and each housing unit owner also owns the land under the unit and surrounding the unit. One landowner’s property extends all the way to the neighbor’s property. Generally, these types of townhouse lots extend from the public street in the front to the public alley in the rear. Any code violation can be directed to the owner of land on which the violation has occurred. (5) Permitting. Townhome developments may be administratively approved where allowed by admin- istrative review; see the use permissions in the district regulations of Article XXXX. (6) Plan Required. No townhouse shall be permitted except where an application for such use contains a to-scale plan illustrating (1) the location of each townhouse, (2) interior circulation, if Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

applicable, (3) access to public rights-of-way, (4) screening, (5) solid waste storage and removal areas, and (6) emergency fire-response fire lanes and fire hydrant locations. (7) Emergency Response for Townhouses. No townhouse shall be permitted except where each townhouse unit within the complex is adequately accessible to public emergency response, including fire response, medical response, and law enforcement response. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1304 Generally applicable Standards Chapter 94 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Chapter 1304 : Generally Applicable Standards SECTION 1304.01 PARKING STANDARDS (a) Purpose of Parking and Loading Standards. These parking and loading standards are intended to mitigate the negative impacts of motor vehicle parking on government interests, including impacts on neighborhood aesthetics, pedestrian safety, and stormwater management. (b) Required Parking Space Count. This Code does not include minimum off-street parking supply requirements. However, where a landowner chooses to supply off-street parking, such parking shall conform to all requirements of this Section. (c) Parking Limited to Parking Areas. No parking of any motor vehicle or of any accessory to a motor vehicle, such as a trailer or camper, shall occur except on a parking area or on a driveway as defined by this Section. (d) Location of Parking Areas (1) Parking Areas Limited in Actual Front Yards (i) In the Downtown District, no motor vehicle parking area shall be located in the actual front yard, which is defined as the space between the front lot line and the front building line extended to the side lot lines. (ii) In the Neighborhood Mixed-Use District, no more than 1 motor vehicle parking space per 20 feet of lot frontage may be permitted in the actual front yard. (iii) In the Suburban Residential District and the Traditional Neighborhood District, no parking area shall be located in an actual front yard except on a driveway as regulated in this section. (iv) In other districts, this Section does not limit parking areas in the actual front yard. (e) Parking Areas to Maintain Setbacks. The setbacks associated with ground-level structures, such as paving of parking lots, parking lot access drives, and driveways, are regulated in Section XXXX.XX “Exceptions to Accessory Structure Setback Requirements.” (f) Driveway and Parking Area Accessway Standards (1) Curb Cuts. No more than one curb cut may be provided per one-unit dwelling or two-unit dwelling. (2) Driveway Regulations. A driveway is an improved vehicle pathway that leads from a right-of-way to a one-unit dwelling, a two-unit dwelling, a three-unit dwelling, or a four-unit dwelling. A driveway may lead to a side yard or a rear yard, or may lead to the entrance of a garage of a one-unit dwelling, a two-unit dwelling, a three-unit dwelling, or a four-unit dwelling. No driveway may exceed 20 feet in width, measured at the curb-cut. No greater than 35% of the area of any front yard may be paved with a driveway; this provision does not apply to Townhouse Residential Uses, 3-8-Unit Residential Uses, or 9-Plus-Unit Residential Uses. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(3) Parking on a Driveway. Parking on a driveway is permitted, even if the driveway is located in the actual front yard. (4) Parking Area Accessways Regulations. Parking area accessways are improved vehicle pathways connecting a right-of-way and a parking area, where such parking area is not intended for a one-unit dwelling, a two-unit dwelling, a three-unit dwelling, or a four-unit dwelling. No parking area accessway may exceed 30 feet in width along its main pathway or 40 feet at its delta with the right-of-way. No parking area accessway may be located within two feet of a side lot line, except where a parking area accessway is shared between two adjacent lots or where a parking area accessway connects a parking area of one lot to a parking area of an adjacent lot. (g) Landscaping of Parking Areas. Any new parking lot, an expansion of an existing parking lot over 20 percent of the current square footage, an expansion of an existing building by more than 20 percent of the GFA, or any new construction more than 3,000 square feet in total interior space shall be landscaped in accordance with the Parking Lot Landscaping Table. Type of Parking Lot Landscaping Frequency Width and Area Standards Interior Landscape IslandA,B At least 1 interior landscape island must be installed for every 14 parking spaces or fraction thereof. Interior landscape island must be at least 9 ft. in width and at least 320 sq. ft. in area. Interior landscape island must include one tree of at least 2-inch diameter per interior landscape island. Interior landscape islands, if multiple, must be distributed evenly throughout the parking area. Perimeter LandscapingA At least 1 tree and 4 shrubs must be planted for every 50 lineal ft. of parking lot perimeter. Perimeter landscaping must be at least 5 ft. in width; perimeter landscaping may be reduced to 3 ft. in depth when a 3-foot-high masonry wall, wrought iron, or wood picket fence is erected on the outside edge of the perimeter. Shrubs must be at least 18 inches in height and capable of reaching a min. height of 3 ft. within 3 years of planting. Notes: AApplies only to parking lots of more than 3,000 square feet, not including access drives. BDoes not apply to parking lots solely used for heavy trucks. Table 1: Parking Lot Landscaping Table (h) Parking Areas with Electric Vehicle Charging Stations. Any parking space of any motor vehicle parking area or driveway may contain an electric vehicle charging station, provided that any electric vehicle charging station is set back from any lot line by at least three feet. (i) Parking Area Paving Material. Any off-street parking or loading space or driveway or storage area, for its entire length and area shall be of a hard, dustless surface (asphalt, concrete, brick paving blocks, porous pavement, or porous pavers) and drained according to sound engineering practices, and approved by the City Engineer. Parking of motor vehicles and their associated trailers shall not be permitted on unimproved ground, except as approved by the City in writing in association with approved temporary uses. Off-street parking or loading space or driveway or storage area may be paved with pavers that Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

include voids, such as in the image below. Figure 20: An image of a driveway paver system that may be more stormwater-friendly than traditional paving. (j) Micro-Vehicle Parking. Micro-vehicles are any small vehicles that (1) do not use internal combustion engines, that (2) weigh less than 300 pounds, that (3) do not have the capacity to generate 20 horsepower or greater, and shall include bicycles, unicycles, push scooters, electric scooters, electric bicycles, motorized wheelchairs, mobility scooters, skateboards, electric skateboards, roller blades, and the like. Micro-vehicle parking is permitted as an accessory to any use and may be located in any location on any lot in any district, provided it does not cause an obstruction to ingress, egress, or the safe passage of pedestrians. (k) Parking of Commercial Vehicles. The parking of a commercial vehicle or fleet vehicle is treated similarly to the parking of any personal vehicle, except that no lot containing a residential use shall permit the parking of more than one commercial vehicle per dwelling unit. (l) Stormwater Discharge from Parking Areas. Stormwater management plans for parking areas must be approved by the City prior to the development of a parking area, except for parking areas serving only one-unit dwellings, two-unit dwellings, or three-unit dwellings. (m) Parking Space Marking. Designated parking spaces shall be marked on the surface of the parking area with paint or permanent marking materials and maintained in a clearly visible condition. (n) Wheel Stops. Any parking space that (1) is associated with any use other than a one-unit or two-unit dwelling and that (2) has a front or a rear end that abuts the perimeter of the parking area (or perimeter landscaping strip) must be equipped with a wheel stop. Each wheel stop shall be a singular block of durable material with a maximum height of six inches and a maximum length of eight feet. Wheel stops are to be securely fastened to the ground and located no less than two feet from the perimeter of the parking area and no less than four feet from any structures, buildings, walls, or plant material, excluding ground cover. (o) ADA-Compliant Parking. For every use, except one-unit dwellings and two-unit dwellings, accessible parking spaces shall be provided as required in the Americans with Disabilities Act Section 208 and Section 502. The Americans with Disabilities Act can be reviewed at the United States Access Board website. (p) Parking Area Maintenance. All required landscaping shall be maintained in a healthy condition, replacing Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

landscaping when necessary and keeping it free of refuse and debris. Parking areas shall be kept in good repair, including necessary replacement of the improved surface, curbing, wheel stops and fencing, where applicable. SECTION 1304.02 TREES (a) General Tree Standards. Please refer to Chapter 907 of the City of Oberlin Codified Ordinances for regulations on tree planting and care. (b) Required Street Tree Planting for Infill Residential Lots. For any new structure intended to be used for a residential use or for a mix of residential and non-residential uses, where such structure is not a part of an existing approved Street Tree Planting Plan, street trees shall be required to be planted as described below: (1) For new residential or mixed-use structures on lots of less than 5,000 square feet, one tree shall be planted and perpetually maintained in the abutting street right-of-way or within the front yard of the subject lot. The street tree, at the time of planting, shall be at least four inches in diameter at breast height. As an alternative to a new tree being planted, an existing tree may be preserved and perpetually maintained on the lot, provided that such tree is within the street right-of-way of an abutting street or within the front yard of the subject lot. (2) For new residential or mixed-use structures on lots of 5,000 square feet or greater, two trees shall be planted and perpetually maintained in the abutting street right-of-way or within the front yard of the subject lot. The street trees, at the time of planting, shall be at least four inches in diameter at breast height. As an alternative to each new tree being planted, an existing tree may be preserved and perpetually maintained on the lot, provided that such tree is within the street right-of-way of an abutting street or within the front yard of the subject lot. Figure 21: Graphic showing lots of 2000 sq. ft. with one tree each (left) and lots of over 5000 sq. ft. with two trees each (right). (3) Trees must be of a species native to northern Ohio. The City of Oberlin may be consulted for recommendations on tree species appropriate for the specific site; the City of Oberlin maintains a list of acceptable street tree species in the “Street Tree Planting Plan,” which is accessible online. (4) The Planning and Development Director may waive the planting or preservation requirement if it is determined that the size and configuration of the property and the house do not afford sufficient space for the planting or preservation of even one tree. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

SECTION 1304.03 VISION CLEARANCE TRIANGLE (a) Purpose of Vision Clearance Triangle. These vision clearance triangle standards are intended to reduce visual obstructions and mitigate the dangers associated with motor vehicles turning onto streets and to advance the government’s interests in public health and safety. (b) Applicability. These vision triangle clearance standards shall apply at any street-and-street intersection and any street-and-driveway intersection, including the entrance and exit to drive-throughs. (c) Vision Clearance Triangle Defined. For any street-and-street intersection, the vision triangle shall be defined as the area bounded by the street property lines of corner lots and a line joining points along said street lines 25 feet from their point of intersection. For any street-and-driveway intersection, the vision triangle shall be defined as the area bounded by the street property line and the edge of the driveway and a line joining points along said street and driveway 10 feet from their point of intersection. (d) Vision Triangle to Remain Clear. No structure, vegetation, sign, or other visual obstruction shall be placed within the vision triangle except where the structure, vegetation, or sign fulfills one of the following conditions: (1) The structure, vegetation, or sign does not exceed three feet of height above the crest of the driveway or the street with a more minor classification at a street-and-street intersection; (2) The structure, vegetation, or sign presents a visual obstruction of a pole-type nature, such as a support beam or a tree trunk, where the pole-type visual obstruction is less than one foot in diameter, with no greater visual obstruction between three and eight feet of height above the crest of the driveway or the street with a more minor classification at a street-and-street intersection. (e) No vision clearance triangle is required for unimproved or unpaved alleys. Figure 22: Diagram showing the Vision Clearance Triangle for corner lots. SECTION 1304.04 PERFORMANCE STANDARDS (a) Applicability of Performance Standards. Every use conducted within the city shall conform to the performance standards in this section and to the laws and regulations of the State of Ohio and of the federal government. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(b) Purpose of Performance Standards. The purposes of these performance standards are: to prohibit the establishment of uses which engage in activities or use materials which are excessively hazardous or have significant negative impacts on surrounding properties; to ensure that all uses in the district will provide methods to protect the community from hazards and other negative impacts and effects which can be prevented by processes of control and nuisance elimination; and to protect uses from arbitrary exclusion or persecution based solely on the impacts and effects produced by any particular type of industry or activity in the past. (c) Compliance Required. Compliance with these standards shall be required during all times of operation of the approved activity or use. (d) Applicability to Existing Uses. An existing use that does not conform with these performance standards shall not be enlarged or remodeled if the enlargement or remodeling will cause greater noncompliance with the performance standards than exist at the time the use becomes nonconforming. (e) Performance Standards. This Planning and Zoning Code requires the following performance standards: (1) Air Pollution (i) Odor. No use shall be permitted to produce any odor which is discernible beyond any lot line of the lot upon which the use is located. (ii) Smoke. No activity, operation, or use shall, during normal operations, emit smoke of a visible density to the exterior of the building in which the use is located. (iii) Heat and Humidity. No use, operation, or activity shall produce intense heat or excessive humidity in the form of steam or moist air which has a perceptible, objectionable impact beyond the lot lines of the property. (iv) Dust and Particulate Matter. No use, operation, or activity shall exhaust or discharge into the air, outside of the building in which the use, operation. or activity is contained, any quantity of fly ash, dust, dirt, or other particulate matter except in conformance with the current air pollution standards of the Ohio Environmental Protection Agency (OEPA) and pursuant to a valid discharge permit issued by OEPA. (2) Erosion. No erosion, either by wind or water or other natural forces, shall be permitted which will carry objectionable substances onto neighboring properties. (3) Water Pollution. No use, operation, or activity shall emit solids, liquids, or other matter into or onto any body of water, streams, or the ground except in conformance with the water pollution control standards established by OEPA and pursuant to a valid discharge permit issued by OEPA. (4) Disposal of Waste in Sanitary Sewers. No use, operation, or activity shall dispose of any solid or liquid waste or other matter into the sanitary sewer of the City of Oberlin unless such disposal is approved by the Director of Public Works and is conducted in conformance with the rules and regulations established by the City and by OEPA for such disposal. (5) Vibration. No use, activity or operation shall cause or create earth borne vibrations perceptible beyond the property line of the lot on which the use is located, especially to a degree of frequency, duration, or displacement which is objectionable or destructive to health or property. Vibrations from temporary construction and vehicles which leave the lot (such as trucks) are excluded from compliance with this standard. (6) Electric or Electronic Disturbance. Production of electrical or electronic disturbances percep- tible beyond the property line of the establishment, especially in such manner as to endanger Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

human health or to interfere with the normal operation of equipment or instruments, shall not be permitted. (7) Noise. Proposed uses shall be so designed and operated as to minimize the creation of noise, especially noise which may be periodically or constantly perceptible outside of the building in which the use is located and which is perceptible in residential areas. The sound pressure level resulting from any use, operation, or activity shall not exceed the following maximum permitted sound levels at or beyond any lot line of the property on which the use is located: Center Frequency (Cycles per Second) Maximum Permitted Sound Pressure Level (in Decibels) 31.5 74 63 72 125 66 250 60 500 54 1200 50 2000 43 4000 35 8000 26 (8) Glare and Exterior Lighting. Any operation producing intense glare shall be conducted within an enclosed building or with other effective screening in such a manner as to make such glare completely imperceptible from any point along the property line of the lot on which the use is located. Exterior lighting shall be so constructed and directed as to shield residential properties from direct glare. (9) Enclosure of Operations and Stored Materials, Outdoor Storage, Waste Disposal. Except as authorized by a Conditional Use Permit: (i) All operations shall be conducted within an enclosed building; and (ii) All materials and equipment shall be used and stored within an enclosed building. The temporary storage of waste materials in conformance with these regulations and the daily parking of the personal vehicles of employees shall be permitted. (iii) No materials or wastes shall be deposited upon a property in such form or manner that they may be transferred off the property by natural causes or forces such as wind, water, or evaporation, cause fumes or dust, constitute a fire hazard, be edible by or otherwise attractive to rodents or insects. (10) Radiation Hazards. The use of radioactive materials shall not be permitted except as specifically permitted in the zoning certificate and subsequent to approval by the Planning Commission. It is the general intent of this ordinance to not permit activities which require the use of signifi- cant amounts of radioactive materials, frequent transport of such materials into or through the community, or use in a manner with potential to cause harm to human health or to the environ- ment. It is the general intent of this ordinance to permit the use of the amounts and types of radioactive materials required for certain types of low level equipment testing, laboratory research, medical testing and research, and similar uses. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

102 (11) Fire and Explosion Hazards. The storage, use or manufacture of materials in the Innovation District shall be regulated with the intent of protecting human life, protecting the natural envi- ronment, and protecting property while recognizing that certain fire and explosion hazards may be inherent in activities permitted in this district. Provisions for proper storage, use, and disposal of materials having fire hazard or explosive characteristics, as determined by the Fire Chief, shall conform to the standards and requirements for such materials as established by the Codified Ordinances of the City of Oberlin and shall be implemented in consultation with the Oberlin Fire Chief. (i) The storage, use, and/or manufacture of solid materials or products ranging from free or active burning to moderate burning is permitted only with approval of the Planning Commission and the Fire Chief of the City of Oberlin and subject to such conditions as they shall require for such activity and provided that such storage or use is required for the primary product, service, or activity of the permitted use. (ii) The storage, use, and/or manufacture of solid materials or products ranging from free or active burning to intense burning is permitted only with approval of the Planning Commission and the Fire Chief of the City of Oberlin and subject to such conditions as they shall require for such activity and provided that such storage or use is required for the primary product, service, or activity of the permitted use and provided that such material is stored, used, or manufactured within a completely enclosed building having incombustible exterior walls and protected throughout by an automatic fire extinguishing system. (iii) The storage or use of pyrophoric or explosive powders or dusts is permitted with approval of the Planning Commission and the Fire Chief of the City of Oberlin and subject to such conditions as they shall require for such activity and provided that such storage or use is required for the primary product, service, or activity of the permitted use. The manufacture of such materials, as either a byproduct or waste product is not permitted unless approved by the Planning Commission and the Fire Chief of the City of Oberlin and subject to such conditions as they shall require for such activity. The manufacture of such materials as a primary or secondary product of the use or activity is not permitted. (iv) The storage or use of flammable liquids or materials which produce flammable or explosive vapors or gases is permitted with approval of the Planning Commission and the Fire Chief of the City of Oberlin and subject to such conditions as they shall require for such activity and provided that such storage or use is required for the primary product, service, or activity of the permitted use. The manufacture of such materials, as either a byproduct or waste product is not permitted unless approved by the Planning Commission and the Fire Chief of the City of Oberlin and subject to such conditions as they shall require for such activity. The manufacture of such materials as a primary or secondary product of the use or activity is not permitted. (12) Toxic or Noxious Matter. No use, operation, or activity shall emit or discharge toxic or noxious matter in any form, particularly as identified on the USEPA Extremely Hazardous Substances List, which may be detrimental to the public health, safety, or general welfare or which may endanger the natural environment. Provisions for proper storage, use, and disposal of hazardous and/or toxic materials shall conform to the standards and requirements for such materials as established by the USEPA and OEPA and shall be implemented in consultation with the Oberlin Fire Chief. (13) Other Hazards or Impacts. Other hazards or potential hazards, potential nuisances, or other off-site effects of the proposed activity or use which are not common to uses permitted in the Innovation District or are not specifically addressed by the foregoing sections, (a) through (k) inclusive, shall be made known to the Planning and Development Director by the owner of the property proposing to establish the activity or use. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

103 (f) Procedures for Performance Standards Compliance (1) The Planning Commission shall be responsible for approving the land use and the site plan. The Planning and Development Director shall be responsible for administering and enforcing the provisions of this Section. (2) Every applicant desiring to establish an activity or use, or to significantly change or expand an existing activity or use, shall submit to the Planning and Development Director, with the applica- tion for a zoning permit, statements, information, and evidence describing the proposed use and compliance with each of the performance standards. Such submittal shall be in a form as required by the Planning and Development Director and shall be reviewed and approved by the Planning and Development Director prior to issuance of a zoning certificate. (3) The owner of the property shall submit a written statement with the application for a site plan review describing any activity which has the potential to produce any of the following and a written statement showing evidence that such activity will comply with the performance standards described in this Section: (i) Heat or humidity which is discernible at any lot line of the property; (ii) Smoke which is discernible at any lot line of the property; (iii) Odor which is discernible at any lot line of the property; (iv) Dust or other particulate matter, either created within or outside of the building in which the use is located, the nature of such materials,and the means by which such materials will be collected, stored, and disposed; if dust or particulate matter will be created, the applicant shall state if a discharge permit is required from OEPA and shall explain the status of such permit; (v) Objectionable substances which may be eroded and carried by natural forces onto neighboring properties; (vi) Solids, liquids, or other matter emitted into or onto any body of water, streams or onto the ground; (vii) Vibrations, either within or outside of the building in which the use will be located, and shall submit evidence that such vibrations will not be perceptible beyond any property line; (vii) Electrical or electronic disturbances outside of the building in which the use will be located; (ix) Noise which will be or has the potential to be perceptible outside of the building (including during such times as loading bay doors, windows, or other openings in the building may be open); (x) Glare, whether inside of or outside of the building and shall submit an exterior lighting plan which identifies all proposed exterior lights (xi) Disposal into the sanitary sewer system; (xii) Operations or activities which will or may be conducted outside of the building or buildings, describing the manner of storage of all materials (including those brought to the site for use, those stored for distribution or delivery off site, and all waste materials), and describing the manner of storage of all equipment and vehicles; (xii) Waste and the nature of such waste or which requires outside storage of any materials, vehicles, or equipment and the nature of such items, in which case the owner shall also Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

submit a plan which identifies the locations of all such storage and waste disposal, including any construction intended to screen such storage from view from outside of the property; (xiv) Radioactive materials, the nature and amounts of such materials, the methods and routes of transporting such materials, and the planned safety facilities and procedures related to the use, storage, and disposal of such materials; (xv) Flammable or explosive materials which may be stored, used, or manufactured on the property, describing the materials, the amounts which will be present on the site, the nature of their use, the manner of storage, any safety hazards inherent in their use, and any other information required by the Planning and Development Director, the Fire Chief, or the Planning Commission; (xvi) Toxic or noxious materials (that is, any solid, liquid, or gaseous matter, including but not limited to gases, vapors, dusts, fumes, and mists containing properties which by chemical means are inherently harmful and likely to destroy life or impair health or are capable of causing injury to the well- being of persons or damage to property and any matter identified on the USEPA Extremely Hazardous Substances List) that may be stored, used, or manufac- tured on the property, describing the materials, the amounts which will be present on the site, the nature of their use, the manner of storage, any safety hazards inherent in their use, and any other information required by the Planning and Development Director, the Fire Chief, or the Planning Commission; and (xvi) Other potential hazards or other off-site effects of the proposed activity or use. (4) When, in the professional opinion of the Planning and Development Director, the proposed activity or use may likely fail to satisfy the performance standards, the Planning and Development Director shall refer the application to the Planning Commission and shall request that the Planning Commission make a determination of compliance. In making such determination, the Planning Commission may require that the applicant provide additional information regarding the nature of the proposed use, the design of the site, the nature of materials and processes, the effect of such designs, materials and processes on human health and the environment, and other informa- tion as the Commission deems necessary to make a determination. In making a determination of compliance, the Commission may establish conditions for issuance of the zoning certificate which will promote or ensure compliance. The determination of the Planning Commission shall be final. (5) The Planning Commission may authorize a proposed use which causes impacts or effects in excess of these performance standards. Such authorization may be granted upon making findings that: (i) The location or configuration of the proposed use is such that its effects or impacts in excess of the performance standards will be compatible with and acceptable to surrounding existing or planned uses which will be impacted; and (ii) The nature of the anticipated impacts is such that the performance standards are inapplicable or inappropriate and the anticipated impacts can be appropriately controlled by conditions of the zoning certificate or other means. (6) The Planning and Development Director or designee may, from time to time, undertake tests, eval- uations, or investigations to determine if an approved use or activity complies or does not comply with these standards. The Planning and Development Director or designee shall have the authority to investigate complaints alleging non-compliance with these standards. The Planning and Devel- opment Director may take appropriate action as deemed necessary to protect the public health, safety, and general welfare and to compel compliance with these standards. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

105 (7) Methods and procedures for the determination of the existence of any violation of these perfor- mance standards shall conform to either applicable methodologies prescribed by this ordinance or to applicable standard measurement procedures published by the American Standards Asso- ciation, Inc., the Chemical Manufacturers Association, Inc., the United States Bureau of Mines, the National Fire Protection Association, the Ohio Environmental Protection Agency, and other recognized organizations whose standards are acceptable to the Planning and Development Director. (8) When the Planning and Development Director or the Planning Commission determines that (a) the information provided by the owner of a property is not sufficient to determine compliance with the performance standards without providing additional studies or expert advice or (b) that the information provided by the owner is of such nature, complexity, or quantity that the Planning and Development Director or Planning Commission is not able to make a determination of compliance without additional studies or expert advice, the Planning and Development Director shall advise the owner that such studies or advice are required. The Planning and Development Director and the Planning Commission may accept the required studies prepared by qualified pro- fessionals engaged by the owner or the owner shall deposit funds with the City as required to pay for such studies or expert advice. SECTION 1304.05 FENCE STANDARDS The following are applicable to all fences erected on all property, except as otherwise set forth herein: (a) Fence Height and Materials in the Suburban Residential and the Traditional Neighborhood Districts. Except when fences are required by this Code for screening, no fence, wall, or hedge in the Suburban Residential District or the Traditional Neighborhood District shall exceed heights indicated in the Residential Fence Height and Material Table. Fence Location Fence Height and Material Within Front Setback Height Above Grade: 4 ft. max.; except that fences and hedges shall be permitted to be up to six feet in height in the front yard along a side lot line which adjoins a business or industrial district, where approved by the Planning Commission Materials: wood, vinyl, or metal (but not chain-link or wire) Outside of Front Setback Height Above Grade: 6 ft. max. Notes: Fences for animal enclosures may be permitted via a variance; see Chapter XXXX “Administration and Procedures.” Table 2: Residential Fence Height and Material Table, applicable to the Suburban Residential District and the Traditional Neighborhood District. (b) Fence Height and Materials in All Districts Other than the Suburban Residential and the Traditional Neighborhood Districts. Except when fences are required by this Code for screening, no fence, wall, or hedge in any district other than the Suburban Residential District or the Traditional Neighborhood District shall exceed heights indicated in the Non-Residential Fence Height and Material Table. Fence Location Fence Height and Material Within Front Setback Fences and walls: not permitted in front yards, except by a variance granted by the Zoning Board of Appeals. Hedges: 4 ft. max. above finished grade Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

106 Outside of Front Setback Fences and walls: 8 ft. max. above finished grade, except that any fence, wall, or hedge which restricts the visibility along a traveled right-of-way, shall be located subject to the approval of the Planning Commission Notes: Fences for animal enclosures may be permitted via a variance; see Chapter XXXX “Administration and Procedures.” Table 3: Non-Residential Fence Height and Material Table, applicable to the Downtown District, Neighborhood Mixed-Use District, Institutional District, General Commercial District, Innovation District, and Parks and Open Space District. (c) Fence height at a given location along a fence line shall be the difference in elevation between the grade at the base of the fence and the top of the fence at that location. The grade at the base of the fence shall be the elevation of the ground surface before mounding or building-up of the ground surface, if any, occurred. If a fence occurs along a terraced portion of earth, such as a retaining wall, its height is measured from the higher ground elevation. (d) Where due to the configuration of lots adjacent property lines have different applicable provisions regulating the construction of fences, the most restrictive provisions shall apply. (e) Setbacks for Fences. Fences shall be exempt from setback requirements applicable to principal structures. Fences shall be permitted to be located directly on a lot line. (f) Waterways. Fences shall not impede, inhibit or obstruct culverts, drains, natural water courses or storm water drainage. (g) Fences in the Vision Clearance Triangle. No fences shall be installed such that they violate the provisions of the Vision Clearance Triangle standards. See the Vision Clearance Triangle standards in Section XXXX.XX. (h) Fence Maintenance. All fences shall be maintained and in a safe and upright condition and shall not be permitted to become dilapidated. (i) Permit Required. The installation of a fence shall require a zoning permit from the Director of Planning and Development; however, any replacement of less than 50% of the length of an existing fence shall not require a fence permit. The property owner shall be responsible for the accurate determination of any property line relative to the location of a proposed fence; the issuance of a zoning certificate for a fence does not indicate City review or approval of the property line location. (j) Good Side of Fence Provision. All fences shall be installed so that, when a fence has a “finished,” “clean,” or “good” side, that side faces outward, toward adjacent lots; and the “unfinished” or “bad” side faces the interior of the lot. When a fence is installed on the property boundary between two lots, the “unfinished” or “bad” side shall face the lot of the landowner who is installing the fence. (k) Swimming Pool and Hot Tub Fences. Please refer to Chapter 1189 of the City of Oberlin Codified Ordinances for regulations on fences for swimming pools. (l) Temporary Construction Fence. A temporary fence required to secure a construction site shall only be installed subject to written approval by the City Manager or their designee. An application for approval shall be in the form of a letter and attached exhibits describing the proposed fence location, materials, height, and means of installation; contact information for persons responsible for installation, maintenance, and removal; and such other information as the City Manager may require. Approval may be issued for up to 180 days in connection with a current building permit and may be extended for an additional 180 days. (m) Electric Fences. Above-ground electrified wire fencing may be installed for agricultural purposes and as approved by the Planning Commission. Applicant shall transmit a site plan indicating proposed location Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

107 of electrified fencing (setback at least three feet from property line required), location of protective fencing at property line, access gate configurations, and locations of warning signs. (n) Prohibited Fences. The following types of fences are prohibited: (1) Fences constructed of any materials or in any manner which presents a hazard to persons and (2) guard rails. Barbed-wire fences are prohibited, except that, in the Innovation District, the placement of not more than three strands of barbed wire shall be permitted on top of a fence, provided such strands are not less than 78 inches from the ground and the Planning Commission finds that the use of barbed wire is necessary for protection of the subject property. SECTION 1304.06 OUTDOOR LIGHTING STANDARDS (a) Intent of Outdoor Lighting Standards. Outdoor lighting intensity must be limited to reduce nuisances to neighboring uses and protect the night sky from light pollution. (b) Applicability. The following exterior lighting is exempt from the requirements of this Section: (1) FAA-mandated lighting associated with a utility tower or airport; (2) Lighting for the United States flag, Ohio flag, a County or City flag, a corporate flag, or any other flag; (3) Holiday-themed lighting, provided the lighting does not create unsafe glare on street rights-of-way; (4) Battery-powered emergency lighting; (5) Architectural lighting using lamps of 800 lumens or less; and (6) Public safety lighting. (c) Outdoor Lighting Standards. All outdoor lighting, except sign illumination and those lighting types exempted in the subsection above, shall comply with all of the following standards: (1) Measurements are to be made at ground level, with the light-registering portion of the meter held parallel to the ground pointing up. (2) Lighting may not be oriented to direct glare or excessive illumination onto adjacent properties, streets, or sidewalks. All outdoor lighting must include full-cutoff shields to direct light downward as illustrated in the graphic below. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Figure 23: Outdoor Lighting. The lamp on the left of the above graphic is an example of outdoor lighting that is aimed plumbly downward and completely shielded. The lamp on the right, while shielded, is not aimed plumbly downward, and it therefore may only be approved through obtaining a variance. (3) Between dusk and dawn, outdoor lighting other than sign illumination may not exceed a correlated color temperature of 3000 Kelvins, in order to protect public health and wildlife. (4) All lighting fixtures and poles within a common development shall be consistent in style, color, size, height, and design and are compatible with the architecture character of the development. Service connections for all freestanding lighting fixtures must be installed underground. (5) Height of Outdoor Lighting. No outdoor lighting shall be mounted at a height greater than the maximum height allowed for principal structures in the district in which they are located. In the case that the district does not list a maximum height for principal structures, no outdoor lighting shall be mounted at a height greater than 35 feet, except by a variance granted by the Board of Zoning Appeals. (6) A photometric plan showing compliance with these standards shall be submitted along with all site plans for non-residential developments. The photometric plan may be incorporated into the site plan if all photometric plan components are included. The lighting plan shall include all of the following: (i) All structure(s), parking spaces, building entrances, traffic areas (both vehicular and pedestrian); (ii) Vegetation that might interfere with lighting; (iii) Adjacent uses that might be adversely impacted by the lighting; (iv) All exterior lighting, including but not limited to, architectural, building-entrance, landscaping, flag, accent, etc.; and (v) A layout of all proposed fixtures by location, orientation, aiming direction, light intensity, mounting height, and type. SECTION 1304.07 DUMPSTERS AND SOLID WASTE STORAGE STANDARDS Dumpsters, except for temporary rental dumpsters, shall be completely screened with an opaque, 6-foot-high fence or wall and shall be located no closer to the front lot line than the front facade of the principal structure. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

109 SECTION 1304.08 SIGN STANDARDS (a) Purpose of Sign Standards. These sign standards are intended to regulate the time, place, and manner of signs in order to advance the governmental interests of neighborhood aesthetics and safety of pedestrians and drivers. (b) Sign Definition. For the purposes of these regulations, a sign shall be interpreted as any visual or graphic device that is designed and/or used to communicate--primarily through use of words, numbers, characters, and/or proprietary symbols, as defined herein--a verbal and/or visual message. Such a device shall be considered a sign whether or not a message is currently displayed thereupon. Sign shells, embellishments, and support structures shall be considered part of the sign. Flags shall be considered signs per this definition. Murals and wall paintings shall be considered signs per this definition. (c) Applicability of Sign Standards. These sign standards shall apply to all signs in the city that have content that is visibly discernable from the public right-of-way. However, these sign standards shall not apply to the following signs, provided that such signs do not cause glare, safety, or health concerns for the users of nearby private properties: (1) Signs that have content that is visibly discernable only from private premises; (2) Signs of less than two square foot each in sign area, where such signs are not used together to effectively constitute a larger sign (also known as “incidental signs” by this Code); (3) Signs etched into cornerstones or masonry of buildings; (4) Signs etched into cemetery headstones in a cemetery or in a cemetery headstone sales lot; (5) Signs upon vending machines totaling less than 20 square feet per lot; (6) Signs upon umbrellas in outdoor dining areas; and (7) Signs comprising the exterior paint of a vehicle, where such a vehicle is currently registered and in operable condition and where such signs are not illuminated. (d) Sign Permitting Process (1) Sign Types Requiring a Zoning Permit. No sign shall be erected, relocated, expanded, made higher, or replaced or changed in illumination type, without a valid zoning permit issued by the City. This requirement shall not apply to the maintenance of an existing sign where such mainte- nance does not require its relocation, expansion, or replacement. This requirement shall not apply to temporary signs, as described as not requiring a zoning permit in the subsection below; and this requirement shall not apply to those signs under which these sign standards do not apply, as described in Section XXXX.X.C “Applicability of Sign Standards.” (2) Sign Types Not Requiring a Zoning Permit (i) Temporary signs, as defined in this code, shall not require a zoning permit in order to be erected, provided that they conform to the sign standards of this section, including maximum sign size, maximum sign height, and specific sign material and location regulations, and provided that they do not occupy the public right-of-way. (ii) Incidental signs shall not require zoning permits; for the purposes of this code, an incidental sign shall be defined as a sign of less than two square feet, with or without illumination, that is not part of a larger array of signs that, when combined, form one cohesive sign; an address number, a “handicapped parking” sign, a “no trespassing” sign, and an “open” sign are examples of an incidental sign. An incidental sign may not include illumination that Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

blinks or twinkles; an incidental sign may not include scrolling text or a screen or similar device that has movement effects. (3) Application Requirements for Zoning Permits. Applicants wishing to erect, relocate, expand, or replace a sign, except for a sign type not requiring a zoning permit per this section, or wishing to change a sign’s illumination type shall submit a zoning permit application to the City. Such zoning permit application shall include the zoning permit application fee, as indicated on a fee schedule as approved by the City. Such zoning permit application shall indicate the following: (i) The exact location and orientation of the sign, including a to-scale map of the lot with detailed description of the proposed sign’s setbacks from the public right-of-way, the side lot lines, and any existing structures on the lot, and including clarification as to whether the sign will project into or occupy parts of the public right-of-way; (ii) The sign area, as measured according to the sign area measurement instructions in this code, Section XXXX.X; (iii) The sign height, as measured according to the sign height measurement instructions in this code, Section XXXX.X; (iv) The sign material; (v) The sign illumination type and intensity of illumination, if any; (vi) The sign’s mounting structure. (4) Sign Zoning Permit Application Decisions. Within 30 calendar days of the submission of a zoning permit application, the City shall grant a zoning permit to the applicant for the proposed sign or shall deny a zoning permit with indication, in writing, the reason(s) why the permit appli- cation was denied. If a zoning permit is granted, the applicant may proceed with the permitted erection, relocation, expansion, heightening, or replacement of a sign or the permitted change in the sign’s illumination type. (e) Prohibited Signs. The following sign types shall be prohibited as both permanent signs and temporary signs for all land uses in all districts: (1) Air-activated signs or cold-air inflatable balloon signs; (2) Festoons, as defined herein, except during recognized holiday periods or seasonal festivals or special community events during which the outdoor display of decorations is encouraged or is customary (3) Flashing signs, as defined herein, or signs containing strobe lights; (4) Search-light or spot-light signs; (5) Moving signs, as defined herein, other than flags; (6) Signs in the public right-of-way, except as described in the subsection XXXX below “Signs in the Public Right-of-Way”; and (7) Signs that violate any City regulation on emission of noise, odor, or particulate or gaseous matter. (f) Measuring Sign Area. The sign area shall mean the total exposed surface on the largest single sign face of a sign, including sign background, but excluding purely decorative embellishments and any supporting structure that does not form part of the sign proper. The area of a “light box”-illuminated sign shall be the area enclosed within the cabinet. The area of a sign consisting solely of individual letters or symbols Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

presented with no added background or decoration against a building wall or other surface that does not serve solely or principally as a sign, such as an awning or canopy, shall be the sum of the areas within rectangular envelopes completely enclosing each separate letter or symbol, excluding punctuation, or each attached group thereof. The sign area of a sign that displays messages on more than two faces or on a single continuous surface that wraps around the sign (such as a spherical sign or balloon) shall include only such sign area as may be visible at any one time from a point on the ground within 200 feet of the sign. Figure 24: Graphic showing sign area of a lightbox sign, an individual letter awning sign, and a balloon sign (g) Measuring Sign Height. Sign height shall be measured as the vertical distance from the highest part of a sign, including support structures and embellishments, to: (1) The mean average grade of the land--or level of the roof in the case of a roof sign--abutting the base of or directly beneath the sign, for facade signs; awning and canopy signs; roof signs; projecting signs; and ground signs more than 50 feet from the edge of a public street pavement; or (2) The curb level, as defined herein, of the street from which the sign is intended to be viewed, for all other ground signs; or, in the case of a lot abutting more than one street, the mean average of the curb levels of such streets. . Figure 25: Graphic showing sign height reaching from average grade of the ground up to the top of the decorative part of the sign (white line). In this image, the sign is a type of Projecting Sign. (h) Signs in the Vision Clearance Triangle. Both permanent and temporary freestanding and projecting signs Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

shall be set back from the street pavement as necessary to comply with the restrictions on obstructions within vision clearance triangles, as described in Section XXXX.X “Vision Clearance Triangle Standards.” (i) Sign Illumination Standards. (1) Sign Illumination Defined. Sign illumination shall be any lighting source, other than the sun, that illuminates the surface or interior of a sign. Lighting around the border of a sign, such as in the case of perimeter lighting around a window displaying a window sign or in the case of a border of lights around a marquee sign, shall be considered part of the sign illumination. Sign illumination shall not be construed as referring to any illumination of signs provided by light sources intended to generally illuminate an area in which a sign is located--such as street lights, facade lighting, or parking lot lighting--rather than specifically to illuminate the sign. (2) Prohibited Sign Illumination Types. The following sign illumination types shall be prohibited in all districts: (i) Sign illumination that causes glare to neighboring properties, vehicles, or pedestrians, such as bare-bulb illumination that is not properly shielded or diffused; and (ii) Sign illumination that blinks, shudders, or twinkles, or in any way is not constant and even in intensity and direction. (3) Permitted Sign Illumination Types. The following sign illumination types shall be allowed in specific districts (see district-specific sign regulations in Sections XXXX.X.N. through XXXX.X.X), provided that a zoning permit is attained for the given sign illumination type: (i) Internal illumination, which includes the following types: (a) Channel-letters: a type of internal illumination where each letter or symbol has a light source integrated within it, where such light shines out through a semi-translucent diffusing material on the surface of the letter or symbol; neon lighting and imitation neon lighting are included as examples of channel letters; Figure 26: Graphic showing business sign using channel letters illumination. In this case, the channel letters are produced by neon tubes, but this is not always the case. (b) Light-box: a type of internal illumination where a light source is integrated within a sign, rather than following the course of each letter or symbol, where such light shines out through a semi-translucent diffusing material on the surface of the sign; Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Figure 27: Graphic showing business sign using lightbox illumination. (c) Halo-letters: a type of internal illumination where a light source is routed within each letter or symbol and shines towards the backdrop of the sign, creating the effect of a lit halo around each silhouetted letter or symbol; and Figure 28: Graphic showing business sign using halo-letters illumination. (ii) External illumination, which includes the following types: (a) Gooseneck lighting: a type of lighting involving a rigid arm extending horizontally away from the sign with a shielded lamp aiming light back towards the sign surface; and Figure 29: Graphic showing business sign using gooseneck lighting. (b) Ground lighting: a type of lighting involving a ground-mounted lamp projecting light at the sign surface. (j) Changeable Copy Sign Standards. Changeable copy signs shall be permitted on any sign type, provided that the copy of a sign is not changed more than once every 10 seconds and provided that the changing Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

of the copy does not create a swiping, flying, blinking, swirling, or other visual effect. (k) Electronic Message Display Sign Standards. An electronic message display may be permitted with approval of the Planning Commission and shall be subject to the following: (1) Number of Electronic Message Displays (i) In the Suburban Residential District or the Traditional Neighborhood District, in association with a use other than a dwelling or dwellings, one sign which may include a changeable message sign is permitted per lot, with a surface area not exceeding 20 square feet; however, if the non-residential use is on a corner lot, two such signs are permitted. One additional sign, with a surface area not exceeding 20 square feet, may be located on the front wall of the building. (ii) In the Neighborhood Mixed-Use District, the Downtown District, or the Institutional District, one electronic message center sign is permitted per lot but only as part of the permitted window sign area and shall not exceed ten square feet. (iii) In the Innovation District or the General Commercial District, one electronic message center sign may be incorporated into a permitted wall or freestanding sign, provided it does not exceed 40% of the allowable sign area for each sign face. (2) Hours of Operation. A sign located within 100 feet of a residentially zoned district shall be turned off between the hours of 10:00 p.m. and 6:00 a.m. (3) Displays shall contain static messages only and shall not have movement or the appearance of movement, flashing, scintillating, fading, dissolving, travelling, scrolling, or varying of light intensity or color. (4) Each message on the sign shall be displayed for a minimum of eight seconds. (5) Changes to messages, copy, or images shall be accomplished in not more than three seconds. (6) No sign shall be of such intensity as to create a distraction or nuisance for motorists. (7) Displays shall not emulate traffic control devices. (8) Signs shall contain a default design function that will freeze the display in one position or cause it to go dark if a malfunction occurs. (9) All electronic message centers shall be equipped with sensors or other devices that automatical- ly determine the ambient illumination and are programmed to automatically dim according to ambient light conditions. (l) Signs in the Public Right-of-Way. No sign may occupy the public right-of-way, including above the public right-of-way, except as permitted by Chapter 798 of the City of Oberlin Codified Ordinances, or except for a projecting sign expressly permitted to overhang the public right-of-way on its zoning permit. (m) Sign Maintenance. Nothing in this section shall prohibit the maintenance of an existing sign, including the rewiring, repainting, change of copy, or reinforcement of structural elements, where such maintenance does not constitute a relocation, change in height, or enlargement of the sign and where such maintenance does not constitute a change of sign illumination type. Signs shall be maintained in a safe, working, and clean condition by the landowner. Signs which are deemed by the City to be dangerous to public health and safety shall be ordered by the City to be removed immediately at the landowner’s expense. (n) Sign Replacement. The replacement of an existing permitted or legal nonconforming sign shall be permitted where the replacement constitutes no change in sign type, sign area, sign location and height, Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

or sign illumination type. (o) Nonconforming Signs (1) Existing signs which were erected legally prior to the enactment of this code but which do not conform to the sign standards of this code shall be deemed legal nonconforming signs. Likewise, signs deemed nonconforming by the previously enforced development code shall be considered legal nonconforming signs by this code. However, a sign which is nonconforming for its use of nonconforming changeable copy animations, for its use of illumination that causes unhealthful glare on adjacent properties or passersby, or for its lack of maintenance in a safe, working, and clean condition shall not be considered a legal nonconforming sign and shall be made to conform to those standards or be deemed a violation. (2) A legal nonconforming sign shall be allowed to continue to exist—including the changing of copy; the maintenance of the sign face, wiring, and structure; and the replacement of the sign— provided that no change is made to the sign type, sign area, sign height, sign location, and sign illu- mination type. However, where the City determines that the sign poses a danger to public health or safety, it may order that the sign be removed or reinforced in order to mitigate such danger. (3) Where a legal nonconforming sign is removed by order of the City due to it being a danger to public health or safety or where a legal nonconforming sign is destroyed by calamity, a sign of exact area, location, height, type, and illumination type may be erected within 12 months of the date of removal or destruction, regardless of whether it meets this code’s sign standards, provided that the new sign does not present a danger to public health or safety, as determined by the City. The replacement sign shall be deemed a legal nonconforming sign by this code. Where the sign is not replaced within 12 months of the date of removal or destruction, the sign shall be considered to be abandoned by intent, and the legal nonconforming status shall be stripped from the sign. (p) Sign Types and Tables of Permissions. In the following subsections, sign types are defined and permitted by district. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(q) TEMPORARY SIGN STANDARDS (1) Definition. A sign that is not permanently affixed to a structure, is not permanently embedded in the ground, or is made of material that is not designed to be permanently outdoors (such as canvas, fabric, cardboard or corrugated plastic) and is designed to be displayed for a short period of time, typically fewer than 180 days in a calendar year. Examples of temporary signs include fabric signs indicating that a store is “coming soon,” a corrugated plastic political campaign yard sign in a residential yard, or a real estate sign indicating a for-rent apartment unit. Figure 30: An illustration of a temporary sign--in this case, a yard sign in front of a residence. (2) Permitting. A zoning permit is not required to erect a temporary sign. Please note that temporary signs in the public right-of-way, such as sandwich board signs (i.e., A-frame signs) displayed on a public sidewalk, shall be permitted only with written City approval. (3) Standards. No temporary sign shall be displayed except in accordance with the table below. Temporary Sign Standards Suburban Residential Traditional Neighborhood Downtown Neighborhood Mixed-Use Institutional General Commercial Innovation Parks and Open Space No. of Signs per Lot 4 4 4 4 4 4 4 4 In Association with Which Land Uses? All All All All All All All All Sign Illumination Types None None None None None None None None Sign Area per Sign 15 sq. ft. max. 15 sq. ft. max. 15 sq. ft. max. 15 sq. ft. max. 15 sq. ft. max. 15 sq. ft. max. 15 sq. ft. max. 15 sq. ft. max. Front Setback of Sign 2 ft. min. 2 ft. min. 0 ft. min. 0 ft. min. 0 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. Side and Rear Setback of Sign 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Sign Height 6 ft. max. 6 ft. max. 10 ft. max. 10 ft. max. 10 ft. max. 10 ft. max. 10 ft. max. 6 ft. max. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(r) PROJECTING SIGN STANDARDS (1) Definition. Any permanent building sign attached perpendicular to a building wall and extending laterally more than 12 inches but not more than 60 inches from the face of such wall. Any support structures and cables that stabilize the sign from the effects of the wind and gravity and originate from the building’s facade or roof may be treated as parts of a projecting sign but shall not contribute to the sign area of the projecting sign. Figure 31: Projecting signs--an illustration (left) and a real-world example from Athens, GA (right). (2) Permitting. A zoning permit is required to install or enlarge a projecting sign or to change the illumination associated with a projecting sign. Changing the content on a projecting sign shall not require a zoning permit. The act of applying for a projecting zoning permit for a projecting sign that hangs over the public right-of-way shall be interpreted by the City as applying for a public right-of-way encroachment permit; when issuing a permit, the City shall indicate whether the projecting sign shall be permitted to overhang the public right-of-way and shall detail any necessary requirements on such encroachment. Where an encroachment of the public right-of- way is permitted by the City for a particular sign on a particular lot, the encroachment permit shall be interpreted as nullifying the minimum front setback in the table below. (3) Standards. No projecting sign shall be displayed except in accordance with the table below. Projecting Sign Standards District Downtown Neighborhood Mixed-Use Institutional General Commercial Innovation Suburban Residential, Traditional Neighborhood, Parks and Open Space No. of Signs per Lot 1* 1* 1* 1* 1* Not Permitted In Association with Which Land Uses? All All All All All N/A Sign Illumination Types Internal or External Internal or External Internal or External Internal or External Internal or External N/A Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Sign Area per Sign 20 sq. ft. max. 20 sq. ft. max. 20 sq. ft. max. 20 sq. ft. max. 20 sq. ft. max. N/A Front Setback of Sign 0 ft. min. 0 ft. min. 0 ft. min. 5 ft. min. 5 ft. min. N/A Side and Rear Setback of Sign 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. N/A Sign Height 15 ft. max. 15 ft. max. 15 ft. max. 15 ft. max. 15 ft. max. N/A Notes. Asterisk (*) indicates that, for a lot on a corner or multiple corners, such number of signs per lot per sign type shall be interpreted as per street frontage; therefore, a lot on the corner of two streets shall be permitted twice the normal number of that sign type, provided that half of the permitted signs are installed on one frontage and the other half of the permitted signs are installed on the other frontage. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

120 (s) FREESTANDING SIGN STANDARDS (1) Definition. A sign that is attached to, erected on, or supported by some structure, such as a post, mast, or frame that is not itself an integral part of or attached to a building or other structure whose principal function is something other than support of a sign. Figure 32: Freestanding signs--an illustration (left) and a real-world example from Colorado (right). (2) Permitting. A zoning permit is required to install or enlarge a freestanding sign or to change the illumination associated with a freestanding sign. Changing the content on a freestanding sign shall not require a zoning permit. (3) Standards. No freestanding sign shall be displayed except in accordance with the table below. Freestanding Sign Standards District Downtown Neighborhood Mixed-Use Institutional General Commercial Innovation Suburban Residential, Traditional Neighborhood, Parks and Open Space No. of Signs per Lot 1* 1* 1* 1* 1* Not Permitted In Association with Which Land Uses? Non-Residential N/A Sign Illumination Types Internal or External N/A Sign Area per Sign 24 sq. ft. max. 24 sq. ft. max. 24 sq. ft. max. 60 sq. ft. max. 60 sq. ft. max. N/A Front Setback of Sign 10 ft. min. 10 ft. min. 10 ft. min. 10 ft. min. 10 ft. min. N/A Side and Rear Setback of Sign 2 ft. min. 2 ft. min. 2 ft. min. 6 ft. min. 6 ft. min. N/A Sign Height 8 ft. max. 8 ft. max. 8 ft. max. 12 ft. max. 12 ft. max. N/A Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026 Notes. Asterisk (*) indicates that, for a lot on a corner or multiple corners, such number of signs per lot per sign type shall be interpreted as per street frontage; therefore, a lot on the corner of two streets shall be permitted twice the normal number of that sign type, provided that half of the permitted signs are installed on one frontage and the other half of the permitted signs are installed on the other frontage.

(t) WALL SIGN STANDARDS (1) Definition. A sign attached flat or mounted parallel to the facade of a building that identifies a commercial establishment. Wall signs are intended to be viewed by pedestrians on the opposite side of street. Figure 33: Wall signs--an illustration (left) and a real-world example from Columbus, Ohio (right). (2) Permitting. A zoning permit is required to install or enlarge a wall sign or to change the illumi- nation associated with a wall sign. Changing the content on a wall sign shall not require a zoning permit. (3) Standards. No wall sign shall be displayed except in accordance with the table below. Wall Sign Standards District Downtown Neighborhood Mixed-Use Institutional General Commercial Innovation Suburban Residential, Traditional Neighborhood, Parks and Open Space No. of Signs per Lot 1* 1* 1* 1* 1* 1* In Association with Which Land Uses? Non-Residential Non-Residential and 9-Plus-Unit Dwelling Sign Illumination Types Internal or External Sign Area per Sign 40 sq. ft. max. 40 sq. ft. max. 40 sq. ft. max. 150 sq. ft. max. 150 sq. ft. max. 40 sq. ft. max. Sign Height 25 ft. max. 25 ft. max. 25 ft. max. 30 ft. max. 30 ft. max. 16 ft. max. Notes. Asterisk (*) indicates that, for a lot on a corner or multiple corners, such number of signs per lot per sign type shall be interpreted as per street frontage; therefore, a lot on the corner of two streets shall be permitted twice the normal number of that sign type, provided that half of the permitted signs are installed on one frontage and the other half of the permitted signs are installed on the other frontage. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(u) CANOPY OR AWNING SIGN STANDARDS (1) Definition. A sign located on an awning or canopy. Figure 34: Canopy or awning signs--an illustration (left) and a real-world example from Colorado (right). (2) Permitting. A zoning permit is required to install or enlarge a canopy or awning sign or to change the illumination associated with a canopy or awning sign. Changing the content on a canopy or awning sign shall not require a zoning permit. The act of applying for a canopy or awning zoning permit for a canopy or awning sign that hangs over the public right-of-way shall be interpreted by the City as applying for a public right-of-way encroachment permit; when issuing a permit, the City shall indicate whether the canopy or awning sign shall be permitted to overhang the public right-of-way and shall detail any necessary requirements on such encroachment. Where an en- croachment of the public right-of-way is permitted by the City for a particular sign on a particular lot, the encroachment permit shall be interpreted as nullifying the minimum front setback in the table below. (3) Standards. No canopy or awning sign shall be displayed except in accordance with the table below. Canopy or Awning Sign Standards District Downtown Neighborhood Mixed-Use Institutional General Commercial Innovation Suburban Residential, Traditional Neighborhood, Parks and Open Space No. of Signs per Lot 1* 1* 1* 1* 1* Not Permitted In Association with Which Land Uses? Non-Residential N/A Sign Illumination Types External--Gooseneck only N/A Sign Area per Sign 24 sq. ft. max. 24 sq. ft. max. 24 sq. ft. max. 24 sq. ft. max. 24 sq. ft. max. N/A Front Setback of Sign 0 ft. min. 0 ft. min. 0 ft. min. 5 ft. min. 5 ft. min. N/A Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

124 Side and Rear Setback of Sign 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. N/A Sign Height 15 ft. max. 15 ft. max. 15 ft. max. 15 ft. max. 15 ft. max. N/A Notes. Asterisk (*) indicates that, for a lot on a corner or multiple corners, such number of signs per lot per sign type shall be interpreted as per street frontage; therefore, a lot on the corner of two streets shall be permitted twice the normal number of that sign type, provided that half of the permitted signs are installed on one frontage and the other half of the permitted signs are installed on the other frontage. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(v) WINDOW SIGN STANDARDS (1) Definition. Individual letters, numerals, or a logo applied directly to the inside or outside of a window or door to identify a commercial establishment. In some cases, one window pane may include multiple individual signs, such as the case of a glass shop door containing multiple signs--one indicating store hours, one indicating what credit cards are accepted, and one adver- tising an on-site deli; in such case that the signs are within one foot of one another, they shall be considered the same window sign. Likewise, where multiple panels of a window are broken up by decorative grilles or muntons, all signs contained by the whole window within the window frame shall be treated as one window sign, rather than one window sign per section of the multi-paneled window. Figure 35: Window signs. The image on the left is an illustration (left) of a window sign on a commercial shopfront. The image on the right shows window signs located on the windows and the glass doors, plus a wall sign located above the door. While the front door has dozens of small signs, each door shall be considered one window sign, each of approximately 2.5 feet by 5 feet. The illuminated “open” sign shall be considered an incidental sign. (2) Permitting. A zoning permit is required to install or enlarge a window sign. Changing the content of a window sign shall not require a zoning permit. (3) Standards. No window sign shall be displayed except in accordance with the table below. Window Sign Standards District Downtown Neighborhood Mixed-Use Institutional General Commercial Innovation Suburban Residential, Traditional Neighborhood, Parks and Open Space No. of Signs per Lot 4* 4* 4* 4* 4* Not Permitted In Association with Which Land Uses? Non-Residential N/A Sign Illumination Types None Allowed N/A Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Sign Area per Sign 32 sq. ft. max. 32 sq. ft. max. 32 sq. ft. max. 32 sq. ft. max. 32 sq. ft. max. N/A Front Setback of Sign 0 ft. min. 0 ft. min. 0 ft. min. 5 ft. min. 5 ft. min. N/A Side and Rear Setback of Sign 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. 2 ft. min. N/A Sign Height 20 ft. max. 20 ft. max. 20 ft. max. 20 ft. max. 20 ft. max. N/A Notes. Asterisk (*) indicates that, for a lot on a corner or multiple corners, such number of signs per lot per sign type shall be interpreted as per street frontage; therefore, a lot on the corner of two streets shall be permitted twice the normal number of that sign type, provided that half of the permitted signs are installed on one frontage and the other half of the permitted signs are installed on the other frontage. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(w) Murals. Murals are similar to signs but are regulated differently than signs by this Code. (1) Purpose of Mural Regulations. This Code treats murals differently than signs--murals celebrate or comment on the community’s cultural heritage, enhance the quality of life, and important in place-making, which is a community imperative. (2) Definition. A mural is a hand-produced work of art depicting objects, people, landscapes, shapes or patterns, words, symbols, or phrases using only paint applied by hand directly onto an exterior wall of a building or structure or to panels mounted flush to the exterior wall of a building or structure. (i) The following shall not considered murals: (a) The conventional painting of structures with patterns that generally adhere to material lines, brick lines, trim, lintels, cornices, sills, or other elements of the building’s architec- ture; such painting shall be considered part of building decor and maintenance; (b) Mechanically produced or computer-generated prints or images, including digitally printed vinyl sheets and wraps; (c) Works containing electrical mechanical components (although some murals paint over electrical or mechanical components); or (d) Works that involve changing or moving images or components. (ii) Stained-glass windows crafted to be viewed from the exterior of the building shall be regulated as murals. (iii) Murals on the interiors of buildings but clearly visible to the general public through large transparent glass, such as those on the inside of atria, shall be regulated as murals. Figure 36: An example of a mural on the surface of a building. (3) Standards (i) Murals shall use durable, exterior-grade paints and materials and shall use weatherproof and ultraviolet-protective coatings; Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

128 (ii) Murals shall not obscure character-defining architectural features of a building, such as cornices, archways, or columns, although some murals may imitate or enhance architectural features, such as illustrating columns where no columns exist; (iii) Murals may create the illusion of 3 dimensionality, but they shall not be built out from the building face except where disguising mechanical features, such as electric conduit or other utilities; (iv) Murals shall not be permitted on brick surfaces that were, at the time of brick manufacture and building erection, designed to remain unpainted, such as low-fire bricks that require moisture permeability, and such as scratched bricks; (v) Murals shall not include obscene language or graphics. The Director of Planning and Development shall determine whether the content of a proposed mural is obscene, and appeals to the Director of Planning and Development’s decision shall be heard by the Zoning Board of Appeals. (vi) No mural shall include the logo or name of a commercial enterprise nor the logo or name of a brand sold or serviced by a commercial enterprise where such mural is located on the wall of a structure owned by such commercial enterprise or where such mural is located on a wall of a structure within 50 feet of such commercial enterprise. For instance, a mural that includes the logos of Nike and Adidas on the wall of an athletic clothing store shall be considered in violation of this provision. However, a mural showing fruit and vegetables on the wall of a grocery store, where no name of the grocer nor the name of the fruit producer is indicated, shall be in conformity with this provision. Figure 37: An image of the Kroger Headquarters in Cincinnati, Ohio. A painting on the side of the structure is considered a mural--while Kroger vends fruits and vegetables, the mural does not include logos or names associated with Kroger or of any brands sold or serviced by Kroger. (vii) No mural shall be illuminated; however, a variance granted by the Zoning Board of Appeals Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

129 may permit the illumination of a mural. (4) Approval Process (i) Murals may be approved by submitting a zoning permit application to the Director of Planning and Development, indicating that the application is for a mural. (ii) Once a mural is approved for a particular building face, a new approval is not needed for touch-ups of the paint or for a change in mural content, provided that the location and the size of the mural is not changed. (x) Historic Signs Provisions (1) Historic Signs Definition. Historic signs shall be any signs that, as determined by the Planning Commission, have historic qualities in their materials, technology, or craftsmanship that, when displayed, contribute to the community’s sense of identity or aesthetic value. Examples of historic signs include old movie theater or showhouse marquee signs, historical hand-painted wall adver- tisements, classic neon signage, or signs that have a unique sculptural quality, such as a sign in the shape of an ice cream cone from a local ice cream parlor. (2) Historic Sign Designation Determined by Planning Commission. The Planning Commission shall be responsible for determining whether a sign shall be considered a historic sign under these provisions. (3) Historic Signs Permitted. Where a historic sign is operating in its original location, such historic sign shall be exempt from sign standards otherwise imposed by this sign code, including maximum height, minimum setbacks, illumination restrictions, and restrictions on animation or simulated movement, and such historic sign shall not contribute to the overall maximum sign area permitted for that lot. Where a historic sign is operating outside of its original location, such historic sign shall be exempt from sign standards otherwise imposed by this sign code only where specifically described by the Planning Commission. Figure 38: An example of a historic wall sign, a hand-painted advertisement for a tobacco product. (4) Historic Sign Maintenance. Historic signs shall be permitted to be maintained without a permit, including re-painting, repairing, replacing bulbs, re-wiring, and re-anchoring, provided that the sign is not maintained in a way that alters its historic identity. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1305 Administration and Procedures 130 Chapter Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Chapter 1305: Administration and Procedures SECTION 1305.01 PURPOSE This chapter sets forth the administrative processes required for development and change of use applications in the city. Further, it outlines the powers and duties of the various City officials, departments, appointment bodies, and the City Council in consideration of the applications outlined in this Chapter. SECTION 1305.02 ROLES AND RESPONSIBILITIES (a) Authority. The following City officials and bodies have responsibility for implementing and administering this Code: (1) Director of Planning and Development (2) Planning Commission (3) Zoning Board of Appeals (4) City Council (5) City Manager (b) Director of Planning and Development (1) Roles and Powers. The responsibilities of the Director of Planning and Development--or any person approved by the City to perform such a task--are to: (i) Administer the Zoning Code, including the maintenance of all records. (ii) Determine compliance with the Zoning Code and issue Zoning Permits. (iii) Conduct inspections of buildings and uses of land to determine compliance or non- compliance with the Zoning Code. (iv) Revoke permits or approvals based on a false statement, misrepresentation, or inaccurate information in the application of the Zoning Code or where a provision of the Zoning Code has been violated. (v) Forward applications for any zoning appeals to the Zoning Board of Appeals, forward appli- cations for conditional use approvals, site plan review, and zoning or map amendments to the Planning Commission. (vi) Render interpretations of the provisions of this Code, including use interpretations, pursuant to Section XXXX of the Zoning Code. (vii) Enforce the Zoning Code. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(vii) Conduct preapplication conferences with applicants regarding potential requests for text and map amendments. (ix) Review text and map amendments for completeness and forward to the Planning Commission Secretary to set a public hearing date. (x) Prepare a written staff report regarding the content of site plan approval applications and of text or map amendments including compliance with the Zoning Code and consistency with any City Council adopted plan. (2) Appeals of Decisions. Any decision of the Director of Planning and Development related to the administration of this Code may be appealed to the Zoning Board of Appeals. (c) Planning Commission (1) Roles and Powers. The Planning Commission shall have the following responsibilities: (i) To hear and make recommendations to City Council on proposed map and text amendments. (ii) Initiate amendments to the zoning map or text of this Code where the amendments will promote the best interest of the public. (iii) To hear and make decisions regarding the granting of conditional use approvals. (iv) To hear and make decisions regarding Design Review. (v) To approve site plans for new development, additions, and major modifications. (2) (3) Appeal of Decisions. Final decisions of the Planning Commission may be appealed to the Court of Common Pleas. (d) Zoning Board of Appeals (1) Roles and Powers. The Zoning Board of Appeals shall have the following responsibilities: (i) To hear and decide Variance requests. (ii) To hear and decide appeals where it is alleged there is an error in any order, requirement, decision, or determination made by the Director of Planning and Development in the enforcement of the provisions of this Code. (iii) To interpret the provisions of this Zoning Code or the Zoning Map where there is doubt as to meaning or application. The Board shall have the specific power to: (a) Interpret the precise location of the boundary lines between zoning districts. (b) Interpret the classification of a use which is not specifically mentioned as a part of the use regulations of any zoning district so that it conforms to a comparable permitted use in accordance with the intent and purpose of each district. (2) Appeal of Decisions. Decisions of the Zoning Board of Appeals may be appealed to the Court of Common Pleas. (e) City Council Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(1) Roles and Powers. The City Council shall have the following responsibilities: (i) To approve or disapprove applications for Amendments to the Zoning Code and Zoning Map. (ii) To take such other actions not delegated to other bodies that may be desirable and necessary to implement the provisions of this Code. (2) Voting. Decisions of the City Council overturning or modifying the recommendation of the Planning Commission requires five affirmative votes and shall be accompanied by written findings specifying the reason for granting or denying the application. (3) Appeal of Decisions. Decisions of the City Council may be appealed to the Court of Common Pleas. SECTION 1305.03 COMPREHENSIVE TABLE OF PROCEDURES The following table summarizes the applications and role of each of the administrative, quasi-judicial, and legislative reviews set forth in this Chapter and the responsible reviewing party: Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

134 Application Type Director of Planning and Development Zoning Board of Appeals Planning Commission City Council County Courts Zoning Permit Application Submitted to: X Decision by: General Review Site Plan Review and Design Review Appeal to: QJ Variance Application Submitted to: X Decision by: QJ Appeal to: J Conditional Use Approval Application Submitted to: X Decision by: QL Appeal to: J Administrative Appeal Application Submitted to: X Decision by: QJ Appeal to: J Map or Text Amendment to Code Application Submitted to: X Decision by: QL L Appeal to: J Zoning Code Enforcement Decision by: A Appeal to: QJ Notes: X = Responsible for Application Intake/Determination of Completeness A = Administrative Decision QJ = Quasi-Judicial Decision J = Judicial Decision QL = Quasi-Legislative Decision L = Legislative Decision SECTION 1305.04 ZONING PERMITS (a) Applicability. A Zoning Permit is required to be obtained prior to effecting any of the following: (1) New construction of any building or structure, including accessory buildings; (2) Expansion, demolition, or structural alteration of any building or structure, including accessory buildings; (3) A new land use of a lot, building, accessory building, or portion thereof; (4) Any change in the land use of a lot, building, accessory building, or portion thereof, to a different land use term or classification; (5) Any change in the use of a nonconforming use. (b) Who May Apply for Zoning Permits? The person or entity having legal authority to take action in Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

accordance with the approval sought may file an application for a zoning permit. This person or entity shall be the record owner or the duly authorized agent of the record owner and may be required to provide proof of such authority at the time of application. (c) Zoning Permit Exceptions. The following buildings, structures, and activities shall not require a Zoning Permit and may be located in any yard except where explicitly restricted: (1) Basketball hoops set back at least 10 feet from any street right-of-way; (2) Bird baths; (3) Compost piles or bins; (4) Flag poles; (5) Fountains; (6) Gardens; (7) Unenclosed patios; (8) Solar panels; (9) Statues; (10) Swing sets and playgrounds; (11) Temporary fences up to 3 feet tall; (12) Woodpiles not exceeding 6 feet in height; and (13) Other similar structures as determined by the Planning and Development Director. (d) Detailed Process for Obtaining a Zoning Permit (1) To Whom Should a Zoning Permit Application Be Submitted? An applicant shall submit a zoning permit application to the Director of Planning and Development. (2) What Are the Required Components of a Zoning Permit Application? A zoning permit applica- tion shall consist of the following components: (i) Site Plan. Details on site plans are contained below in Section XXXX.XX “Site Plan Require- ments.” (ii) Plan Details that Show Compliance with District-Specific Design Standards. This requirement shall apply only to projects in zoning districts that include design standards in their zoning district section (see Chapter XXXX of this Planning and Zoning Code). (iii) Statement of Compliance with Performance Standards. Any zoning permit application shall include a statement declaring any potential performance standards violations, as described in Section XXXX.XX “Procedures for Performance Standards Compliance.” (3) What is the Process for Zoning Permit Application Review? (i) Within 14 calendar days after receipt of an application for a Zoning Permit, the Director of Planning and Development or their designee shall determine whether the application is complete. If determined to be incomplete, the applicant will be notified in writing, specifying the deficiencies of the application. No further action will be taken by the City until the defi- ciencies are corrected. If the applicant fails to correct the specified deficiencies within 180 Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 14, 2025

136 calendar days of the notification of deficiency, the City shall deem the application withdrawn. (ii) Within 4 calendar days of the Director of Planning and Development determining that the application is complete, the Director of Planning and Development shall forward the application to the Planning Commission for site plan review where site plan review is required, and, for certain zoning districts where design standards are in effect, for design review. (a) Where site plan review is not required (see cases in “Site Plan Review” below), the Director of Planning and Development shall evaluate whether the proposed project conforms to the requirements of this Planning and Zoning Code and shall proceed to the step “Issuance of a Zoning Permit.” (b) In some cases, as described below, the Director of Planning and Development may need to forward the application to other parties for review: Where an application pertains to a project that needs other staff reviews, such as by the Fire Department, Police Department, Public Works Department, Electric Department, or other County or State agencies, the Director of Planning and Development may forward the application for review by such departments. (e) Site Plan Review (1) When Is Site Plan Review Required? A site plan review is required for the following projects: (i) In commercial and industrial districts, including mixed-use districts, any new construction, substantial renovation, or expansion of a building, parking lot, loading facility, or the estab- lishment of any use; provided that the Director of Planning and Development may waive the requirement for site plan review in the following circumstances: (1) The establishment of a new use or change of use otherwise conforming to the provisions of this Zoning Code does not require or result in exterior changes to an existing building and does not result in exterior impacts such as additional parking or significant new paved areas, exterior noise or lighting impacts that do not conform to applicable regulations; (2) Substantial renovation of all or part of an existing building does not result in significant exterior impacts; (3) Additions to an existing building which do not exceed the greater of 1,000 square feet or 10% of the existing floor area; or (ii) In residential districts, any new construction, substantial renovation, or expansion of a commercial, multifamily, public, or institutional building, bed and breakfast inn, hospital, nursing home, office, parking lot, loading facility, or any new subdivision which creates more than five new lots; or (iii) Any substantial change, as determined by the Director of Planning and Development, to a previously approved site plan application; or (iv) Any change in use of an existing building or accessory building or of a site to a different use, including but not limited to the change of: an existing residential use to a commercial, industrial, multifamily use; an existing non-residential use to a residential use; an industrial to a commercial use; a commercial to an industrial use; a public, semi-public, or institutional use to any other use; or (v) A conditionally permitted use. (2) Site Plan Submittal, Review, and Approval It is recommended that every applicant request informal preliminary discussion with the Director of Planning and Development in order to review the requirements of this ordinance prior to submitting Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

an application for site plan review. (i) Site Plan Review Procedures (a) Submittal. The applicant for site plan review shall submit the site plan application, which shall include the items required by this ordinance. The application shall be submitted at least 14 days prior to the meeting at which the plans will be reviewed by the Planning Commission. Copies shall be in form and number required by written policy of the Director of Planning and Development. An applicant may submit and request review of a preliminary application. (b) Staff Review. Site plan applications shall be reviewed by the Director of Planning and Development and other city officials as directed by the City Manager for compliance with all applicable regulations. (c) Planning Commission Review. The Planning Commission shall review a site plan application at the regularly scheduled meeting occurring at least 12 days after submittal of the application. The Commission may review an application in less than 12 days after submittal if it determines that it is in the interest of the City. If an applicant has submitted and requested review of a preliminary site plan application, then the Planning Commission may review and comment upon the application but shall not take formal action upon such application. The Planning Commission may advise the applicant of the information which shall be required for review of a complete site plan application. Review of a preliminary site plan application shall not cause or imply any commitments, authorizations, or rights for the applicant. If an applicant has submitted a complete site plan application, the Planning Commission shall approve, approve with conditions, or disapprove the site plan application within a reasonable time. Approval or disapproval shall be based on findings of fact consistent with the purposes of these regulations. The Planning Commission may attach conditions to the approval of the site plan application as may be reasonably required to promote the public health, safety and welfare. Written approval of the site plan application shall be indicated by signature of the Chair of the Planning Commission on one or more copies of the site plan, notated with such amendments and conditions as the Planning Commission may require, and shall constitute authorization to proceed with issuance of required permits and construction in compliance with the approved site plan, provided that all conditions are satisfied and the site plan complies with all other requirements of law. (d) Conditions Prior to Approval. Prior to the approval of the site plan, the developer shall post any bonds or other guarantees, present any dedication or easement plats, and comply with any other legally required conditions to the satisfaction of the Law Director. The Planning Commission may establish a condition that the developer shall execute a written development agreement to ensure compliance with this Chapter and with all other laws and regulations of the City. The form and content of the development agreement shall be as determined and approved by the Law Director. (e) Expiration of Approval. Approval of a site plan by the Planning Commission shall expire 12 months from the date of such approval unless construction has commenced according to the approved site plan. A single extension of site plan approval not to exceed six months, may be given by the Planning Commission after written request by the applicant. (f) Resubmittal. Subsequent to disapproval of a site plan, no applicant shall resubmit within Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

138 a period of six months from the date of disapproval, a site plan which the Planning Commission deems substantially similar to the previously disapproved site plan. (3) Site Plan Application Requirements Site plans shall be prepared by professionally qualified people to do such work. Site plans shall be certified by an architect, engineer, landscape architect, or land surveyor duly registered by the State of Ohio. Site plans for parking lot and loading facility additions, minor structural additions or alterations, and rooming houses may be prepared by persons other than those stated above, except that the Planning Commission shall not be required to review or take action upon plans which are not sufficient to clearly and completely document compliance with this ordinance. The site plan application shall include the following information unless the Director of Planning and Development determines that certain information is not necessary for review of the particular site plan, or if the applicant requests review of a preliminary site plan. (i) An application form (as provided by the Director of Planning and Development), completed by the applicant with all required information. (ii) A fee as required by ordinance, except that such additional fees as may be required for design review may be submitted at the time the applicant is notified by the Director of Planning and Development. (iii) Name of the development and the name, address, and phone number of the owner and developer. (iv) Numeric and graphic scales, north arrow, and date of preparation. (v) A boundary survey (or a location survey when sufficient to provide the locational information required to comply with this ordinance). (vi) Existing topography, proposed topography, and proposed finished grades, at a maximum two feet contour interval. (vii) Locations, acreage, and floor areas of proposed uses, boundaries of the development, and of each phase thereof, dimensions of lot lines, areas of lots, easements, and encroachments on the property. Location of all minimum setback lines. (viii) Proposed building locations, dimensions, net floor area, locations of entrances and exits, height and number of stories, finished grade elevations. Locations, dimensions, and complete description or illustration of all other structures including fences and signs. For multifamily residential developments, the number, type, and minimum floor area of dwelling units. (ix) Locations, names, and dimensions of proposed and existing streets and easements, the intended purpose and the terms and conditions of use and enforcement thereof. Any additional information as required to comply with the Subdivision Regulations. (x) Drainage plan, including all open and enclosed drainage structures and surface drainage, and calculations of off-site impacts in a manner recommended by the City Manager or designee. Provisions for the control of erosion and sedimentation, including proposed temporary and permanent control practices and measures which will be implemented during clearing, grading, and construction. (xi) Existing and proposed sanitary sewer facilities, including pipe sizes, types, grades, invert elevations, and locations of manholes. (xii) Existing and proposed water facilities, including all water mains, sizes, valves, and fire hydrant Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

139 locations. (xiii) Locations of existing and proposed refuse and recycling disposal facilities, including evidence of the sufficiency of such facilities to contain the anticipated volumes and types of waste, and plans for screening such facilities from view of surrounding properties. (xiv) Vehicular, bicycle, and pedestrian circulation plan, that is, a plan showing the planned route of vehicles, bicycles, and pedestrians onto, through, and out of the site, including any safety considerations. Proposed location, layout, dimensions, and area for all parking, loading, drives, and walkways, curbs, and curb cuts. Surface types of all paved areas. Number of parking spaces provided and the number of spaces required by this Zoning Ordinance. (xv) Planting and landscape plan including: botanic names, common names, location, quantity, diameter, and height at installation and at maturity of all proposed living and non-living landscape materials and existing materials to be preserved; types and locations of proposed groundcovers and mulches; dimensions, materials, colors, and appearance of all sides of fences, walls, ornamental lighting and other landscape and screening features (including location and contours of proposed berm at one-foot intervals); measures to be taken to protect new and preserve existing trees during construction; identification of existing trees, large shrubs, formal planting areas, and hedges to be removed. (xvi) Locations and plans for recreation and open space areas. (xvii) Elevation drawings or renderings, with scale clearly shown, of all sides of the proposed structures, illustrating the proposed designs of the elevations of the buildings, signs, fences, and other structures and identifying materials and colors thereof. Locations and dimensions of all wall openings, including windows and doors, vents, etc. Locations and dimensions, finish and colors of all roof and wall-mounted fixtures, equipment, poles, including locations of utility service installations, electrical and phone meters or service boxes. Material samples and/or paint chips of roofing, exterior wall surfacing, and other prominent features and surfaces. (xviii) A lighting plan, including all exterior lighting of the buildings, signs, or other elements of the plan. (xix) Such other relevant data as the Planning Commission may require to ascertain the compliance of the proposed development with the plans and laws of the City of Oberlin. (4) Required Improvements All on-site and off-site improvements indicated on the site plan application or required by the Planning Commission or required by other local ordinance shall be installed at the expense of the owner of the property which is the subject of the site development application consistent with the provisions of the Subdivision Ordinance. The need for alteration of existing public improvements, the potential for repair of damage resulting from the site development, or costs resulting from temporary or permanent disruption of existing improvements shall be determined in the process of site plan review. Conditions addressing the foregoing shall be established in approval of the site plan. All required improvements shall be installed in accordance with construction standards adopted by the City including the Subdivision Ordinance and the Public Works Standards. (i) Development Agreement and Construction Bond. Prior to approval of any final site plan, there shall be executed by the owner or developer an agreement, in form and substance as approved by the Law Director, to construct such required physical improvements as are located within public rights-of-way or easements or as are connected to any public facility. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Such agreement shall be submitted with a bond with surety, escrow account or other form of guarantee acceptable to the City in the amount of the estimated cost of the required improvements as determined by the City Manager or designee. The aforesaid agreement and bond or condition shall be provided for completion of all work covered thereby within the time to be determined by the City Manager or designee, which time may be extended upon written application by the owner or developer, signed by all parties (including sureties) to the original agreement. (ii) Restoration Bond. The City Manager or designee may require a restoration bond. Said bond shall be to insure repair of any damage done to existing curb, gutter, sidewalk, street pavement, landscaping, or other items within the right-of-way adjacent to a project. The amount of said bond shall be as determined by the City Manager or designee based on his/her estimate of potential damage. (5) Standards for Site Plans. Site plans shall conform to the following standards which shall be utilized in the review of site plan applications. (i) Site plans shall be prepared in a manner which ensures that the proposed development will be in compliance with all applicable plans, laws and ordinances, including those of the City of Oberlin, the County of Lorain, the State of Ohio, and the federal government. (ii) Consideration shall be given to providing uses of land and structures consistent with recom- mendations of plans adopted by the City in the area addressed by the site plan. Consider- ation shall also be given to providing suitable areas for parks, schools, open space, and other areas of public recreational use and other public facilities, especially when such facilities are proposed in plans adopted by the City in the area addressed by the site plan. (iii) All development features, including principal buildings, open spaces, service roads, driveways, and parking areas shall be so located and related as to minimize the possibility of adverse effects upon adjacent development. Maximum possible visual and auditory privacy for surrounding properties and occupants shall be provided through good design and the use of proper building materials and landscaping. Where necessary to promote harmony with adjacent developments, screening of parking areas and service areas from surrounding properties shall be provided through landscaping, ornamental walls, fences, or other means. (iv) To ensure the protection of property values and to promote effective land use in the transition from one district to another, the Planning Commission shall have the power to determine the need for, location, and the amount of planting materials, walls, walks, or fences or any combination thereof. (v) Thoroughfares, service roads, driveways, and parking and loading areas shall be designed to promote safe and efficient pedestrian and vehicular traffic safety on both private and public lands. On-site traffic circulation shall be designed to permit adequate fire and police protection. (vi) The design and installation of high quality, attractive landscape planting, screening, fences, and other site improvements is encouraged. Such improvements shall be designed as integral elements of the overall site plan, selected to complement the site and surrounding sites, and designed to provide visually and spatially attractive areas in all parts of the site. (vii) The locations and designs of buildings and other site improvements shall be developed with consideration given to minimizing the removal of trees and natural native vegetation and changes of topography. (viii) In large parking areas, visual relief and traffic channelization shall be provided through the Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

use of tree-planted and landscaped dividers, islands, and walkways. Provision shall be made for sidewalks and pedestrian walkways which will enable pedestrians to walk safely and con- veniently from distant areas of parking to the buildings, from one building to another within the site, and to and from public walkways. (ix) Provision shall be made for the disposal of wastes generated by the proposed use. Screening of temporary storage areas and containers shall be provided to minimize visual impacts on abutting properties, especially adjacent residential uses. (x) Grading, surface drainage, and erosion provisions shall be designed to minimize adverse effects on abutting properties, streams, and public streets, during as well as after construction. Adequate drainage for the disposition of storm and natural waters both on and off-site shall be provided. The extent of both on-site and off-site drainage facilities and the requirements for on-site storm water detention shall be based on the requirements of the Subdivision Ordinance and the Public Works Standards and as approved by the City Manager or designee. (xi) Lighting shall be directed away from adjacent streets to prevent effects on traffic safety. Lighting shall not shine directly onto adjacent properties. (xii) The design of buildings, signs, and other structures illustrated on the site plan shall be according to the following standards and guidelines: (a) Materials shall be appropriate for the use of the proposed structures, weathering, and the relationship to other materials, including those used on adjacent structures. (b) Colors and textures shall be appropriate for the size and scale of proposed structures, weathering, and the relationship to other colors and textures, including those used on adjacent structures. (c) Architectural details and ornamentation shall be meaningful to the overall design and appropriate for the size and scale of proposed structures, weathering, and the relation- ship to other architectural details and ornamentation, including those used on adjacent structures. Detailing such as trim, moldings, bands of contrasting siding or brick, and varying textures of concrete or stone are encouraged as part of an overall design which is in scale with the building and carefully related to other elements. (d) Mechanical equipment shall be of appropriate size and scale in relation to rooftop appearance, sidewall openings, sound levels, smoke and other nuisances. The location, color, size, type, and screening of mechanical equipment, whether on the roof, walls, or ground, shall be designed to be concealed, and/or to be compatible with or attractively complement the other elements of the structures and site improvements. (e) Windows, doors, and other openings shall be so located on the facades and be of such dimensions as are appropriate for the style, scale, and orientation of the building and in a pattern which contributes to a balanced facade appearance. Customer entrances should be accentuated. Decorative elements, caps, brickwork, and trim are encouraged around windows and doors to add interest to the overall design. (f) Architectural styles similar to or compatible with existing historical buildings of similar use adjacent to or across the street from the site shall be encouraged. Compatibility and complementarity among existing and proposed new structures shall be encouraged in all locations. (g) Scale of new construction similar to that of the majority of surrounding buildings is encouraged. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

142 (h) Varied roof lines, roof details and features such as dormers, turrets, eave breaks, and overhangs are encouraged in new construction as a means to break up the mass of large buildings and to provide visual interest. (i) Wall-mounted signs shall be designed to fit within and complement the architectural forms, colors, and textures of the building, shall fit within any architectural space specifically designed for signs, and shall not cover architectural features. Signs located as part of a series of signs (as in a shopping center), shall be designed with compatibility of location, size, shape, style, material, illumination, and color with other signs in the series. Sign colors shall complement the color of the building facade on which the sign is mounted, letters and symbols shall be in scale with the building and its features. Excessive information and clutter is discouraged. (j) Freestanding signs shall be designed to fit within and complement the characteristics of the site, building, and wall signs in terms of color, materials, texture, scale. (k) Alterations and additions to existing buildings shall be compatible in scale, material, color, placement, and character with the existing buildings. (l) Distinctive architectural features of existing buildings should not be altered or removed unless replaced with features of similar composition. texture, color, design, and other characteristics. Restoration of historic features and building characteristics shall be encouraged. (m) Side and rear walls shall be so designed as to relate to and be compatible with the front or main entry wall and overall design of the building, although they may be less detailed and articulated. (n) Site features such as fences, walls, and signs compatible in color, texture, scale, materials and other characteristics with the main building shall be encouraged. (xiii) New residences constructed in a subdivision shall be so designed and located to ensure that they are (1) not excessively similar in footprint, color, roofline, and other features in a manner which results in a lack of visual and spatial interest and diversity on any street frontage; or, (2) if substantially similar, designed as an element of a comprehensive visual or spatial scheme which results in an attractive residential environment on each frontage. (6) Site Plan Administration and Enforcement (i) Any site plan may be revised. Such revision shall be accomplished in the same manner as the original approval, provided, however, that minor technical changes which do not substantially alter the original site plan may be authorized by approval of the Director of Planning and Development. (ii) Any requirement of this section may be waived by the Planning Commission when it finds: that unusual topographical or exceptional physical conditions exist; that strict compliance with these requirements would create an extraordinary hardship in the face of the exceptional conditions; that such waiver is only to the extent necessary to remove the extraordinary hardship; and that such waiver is not adverse to the purpose and intent of this article. (iii) Upon satisfactory completion of the required improvements, the City Manager or designee shall release any remaining bonds. (iv) The procedures proscribed by this chapter are not intended to be a substitute for, or to have any bearing upon, any procedures required by the Subdivision Ordinance. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

143 (v) If a proposed site plan application also requires the granting of a variance from the re- quirements of the Zoning Ordinance, the Planning Commission may review the site plan in advance of the variance proceedings and may make findings on the assumption that the variance will be granted. Such findings shall not constitute a position by the Planning Commission in support of the petitioner’s application for variance and shall not be received in evidence in any proceedings before the Zoning Board of Appeals. (7) Site Plan Review Fees. Fees, in amounts as required by ordinance of the City, shall be submitted with applications for site plan reviews. (8) Violation of Approved Site Plan. Where development on a property does not conform to the approved site plan, such development or use shall be considered a violation of this Planning and Zoning Code. (f) Issuance of a Zoning Permit. After the application has been reviewed by the Director of Planning and Development and by, if applicable, other departments and the Planning Commission, the Director of Planning and Development shall notify the applicant of the application’s status and shall issue a zoning permit or, in cases where the permit is being denied, shall notify the applicant, in writing, of the rationale for the denial. (1) A landowner shall note that several permits may be required for a given land use—please consult with the Director of Planning and Development, the Chief Building Official, or other City staff to determine if your project requires additional approvals. Furthermore, a landowner shall note that any deviation from the proposed land use and/or structural changes to the property, as described and/or drawn on the application, may constitute a violation of the provisions of this Zoning Code. (g) Expiration of Zoning Permit. A Zoning Permit shall allow the development or modification of a structure or the commencement of a new land use or modification of an existing use; such action shall be commenced within six months of the issuance of the Zoning Permit. Where such action is not commenced within six months of the issuance of the Zoning Permit, the Zoning Permit shall be considered expired; upon expiration of a Zoning Permit, a new application, including all applicable fees, shall be required. The landowner may apply for an extension of the Zoning Permit prior to the six- month expiration point. SECTION 1305.05 CONDITIONAL USE APPROVAL PROCESS The following provisions outline the process for reviewing and granting conditional use approvals: (a) Conditional Use Review Application Received. The Planning Commission shall receive a conditional use review application from the Director of Planning and Development. The Planning Commission may request that the Director of Planning and Development provide a staff report to summarize the situation involving the conditional use approval request. (b) Conditional Use Review Public Hearing. Within 45 calendar days of receipt of such application, the Planning Commission shall conduct a quasi-judicial public hearing regarding the application; see Section XXXX for details on such hearings. If the same project also requires a variance, the same quasi-judicial public hearing can be used to make determinations on both the variance and the conditional use review; holding two separate public hearings is not necessary. Following the public hearing, decisions will be transmitted back to the Director of Planning and Development, and, if the conditional use was approved by the Planning Commission, the Director of Planning and Development will grant a zoning permit per the timeline detailed in Section XXXX. (c) Conditional Use Review Criteria. In consideration of requests for Conditional Uses, the Planning Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Commission shall grant approval only when the use is consistent with the following standards: (1) The use is listed as requiring Conditional Use Review in the district where the subject land use is proposed to be conducted; (2) The use is consistent with the objectives of the Comprehensive Plan and the purpose and intent of the Zoning Code. (3) The Conditional Use will not substantially and/or permanently injure the appropriate use of neighboring properties and will serve the public convenience and welfare; and (4) The use will not create excessive requirements, at public cost, for public facilities and services and will not be detrimental to the economic welfare of the community. (d) Conditions and Specificity of Conditional Use Approvals (1) The Planning Commission may impose such conditions and restrictions upon the Conditional Use as the Planning Commission may deem necessary to comply with the standards set forth in this Section to reduce or minimize the impact of such use upon other property in the neighborhood and to further the purpose and intent of this Zoning Code. (2) Note to the Planning Commission: It may be advantageous to be intentional about the specificity or broadness of the Conditional Use Approval. For example, the Planning Commission may wish to--instead of granting a Conditional Use Approval for a Heavy Industrial land use, in general, on a property, which may allow any of thousands of possible uses--grant a Conditional Use Approval for “the storage of diesel fuels in containers not to exceed 60,000 gallons each and the associated receiving and distribution of such diesel fuels to and from a lot not receiving more than 100 heavy truck visits per day and not employing more than 20 employees during any standard shift, where such lot is securely fenced with 8-foot-high, fully opaque security fencing.” SECTION 1305.06 VARIANCE PROCESS A variance permits the land owner to deviate from a specific standard of this Zoning Code. Variances may, for example, allow for deviation from the Zoning Code’s height maximums, setback minimums, floor area minimums or maximums, fenestration/transparency requirements, or fence standards; however, variance cannot be used to allow a landowner to conduct a land use not explicitly permitted on the Comprehensive Use Table (see Section XXXX [cite the Comprehensive Use Table]). The following subsections outline the process for reviewing and granting variances: (a) Variance Review Application Received. The Zoning Board of Appeals shall receive a variance request from the Director of Planning and Development. The Zoning Board of Appeals may request that the Director of Planning and Development provide a staff report to summarize the situation involving the variance request. (b) Variance Review Public Hearing. Within 45 calendar days of receipt of such application, the Zoning Board of Appeals shall conduct a quasi-judicial public hearing regarding the application; see Section XXXX for details on such hearings. If the same project also requires a conditional use review, the same quasi-judicial public hearing can be used to make determinations on both the variance and the conditional use review; holding two separate public hearings is not necessary. Following the public hearing, decisions will be transmitted back to the Director of Planning and Development, and, if the variance were approved by the Zoning Board of Appeals, the Director of Planning and Development will grant a zoning permit per the timeline detailed in Section XXXX. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

145 (c) Variance Review Criteria. In consideration of requests for Variances, the Zoning Board of Appeals shall grant approval only when the use is consistent with the following standards: (1) The Zoning Board of Appeals shall not be authorized to grant variances for the following: (i) Uses that are expressly prohibited by this Code. (ii) Signage that is expressly prohibited by this Code. (2) The Zoning Board of Appeals may authorize a variance when such variance will not be contrary to the public interest, where, owing to special conditions, a literal enforcement of the Code will result in unnecessary hardship, and so that the spirit of the Code shall be observed, and substantial justice done. (3) In its determination, the Zoning Board of Appeals shall consider the following factors for Area and Size variance requests. (Duncan v. Middlefield (1986), 23 Ohio St. 3d 83) (i) Whether the property in question will yield a reasonable return or whether there can be beneficial use of the property without the variance; (ii) Whether the variance is substantial; (iii) Whether the essential character of the neighborhood would be substantially altered or whether adjoining properties would suffer a substantial detriment as a result of the variance; (iv) Whether the variance would adversely affect the delivery of governmental services; (v) Whether the property owner purchased the property with the knowledge of the zoning restriction; (vi) Whether the property owner’s predicament feasibly can be obviated through some method other than a variance; and (vii) Whether the spirit and intent behind the zoning requirement would be observed and substantial justice done by granting the variance. (d) Conditions and Specificity of Variances (1) The Zoning Board of Appeals may impose such conditions and restrictions upon the Variance as the Zoning Board of Appeals may deem necessary to comply with the standards set forth in this Section to reduce or minimize the impact of such use upon other property in the neighborhood and to further the purpose and intent of this Zoning Code. (2) Note to the Zoning Board of Appeals: It may be advantageous to be intentional about the speci- ficity or broadness of the Variance. For example, the Zoning Board of Appeals may wish to-- instead of granting a Variance for the maximum height of a building, in general, on a property, which may allow the structure to be any height above the Zoning Code’s maximum height standard for that district--grant a Variance such as: “On the subject lot (Property Identification Number ), a variance is granted to grant relief from the Zoning Code’s maximum structure height standard, provided all of the following conditions are satisfied: (1) no portion of a structure on the subject lot shall exceed 40 feet in height, and (2) no portion of a structure on the subject lot within 10 feet of a lot line shall exceed the Zoning Code’s maximum structure height standard for that district.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

SECTION 1305.07 PROCESS FOR APPEAL OF ADMINISTRATIVE DETERMINATIONS In the case of an alleged error in any order, requirement, decision, or determination made by an administrative office of the City in the administration, interpretation, or enforcement of this Zoning Code, the Zoning Board of Appeals shall hear the request as stipulated below. (a) Who May Appeal an Administrative Determination? Any person or entity aggrieved by an order, requirement, decision, or determination made by an administrative office of the City in the administration, interpretation, or enforcement of this Zoning Code may appeal such order, requirement, decision, or determination. In cases where an entity has been denied an appeal by the Zoning Board of Appeals in the previous six-month period, applications for appeals may be rejected by the Director of Planning and Development; only where the request is substantially different than the previously reviewed appeal can the Director of Planning and Development accept the application. (b) Who Receives the Appeal? Appeals shall be filed with the Director of Planning and Development no later than 30 calendar days following the alleged error in the order, requirement, decision, or determination made by an administrative office of the City in the administration, interpretation, or enforcement of the Zoning Code. The appeal shall state the grounds of the alleged error. The appeal shall include the required fee as established by the Oberlin City Council. The Director of Planning and Development shall, upon receipt of an appeal, transmit the appeal to the Zoning Board of Appeals; for applications for appeal of administrative decisions, the Director of Planning and Development shall also transmit to the Zoning Board of Appeals all the documentation constituting the record upon which the appeal was taken. (c) Effect of Filing an Appeal. The filing of an appeal shall stay all proceedings in furtherance of the action appealed from, unless the Building Inspector Director of Planning and Development certifies to the Zoning Board of Appeals, after the notice of appeal has been filed, that by reason of facts stated in the Zoning Permit, a stay would cause imminent peril to life or property, in which case the proceedings shall not be stayed except by a restraining order that may be granted by the Zoning Board of Appeals or by a court of record. (d) Public Hearing for an Appeal Case. Within 45 calendar days of receipt of such appeal, the Zoning Board of Appeals shall conduct a quasi-judicial public hearing regarding the appeal; see Section XXXX for details on such hearings. Following the public hearing, decisions will be transmitted back to the Director of Planning and Development, and the Director of Planning and Development will communicate the decision to the appellant. (e) Review Criteria of an Appeal. The following criteria shall be used to review all appeals of administrative decision or for interpretation of this Zoning Code: (1) An order, decision, determination, or interpretation shall not be reversed or modified unless the Zoning Board of Appeals finds competent material and substantial evidence in the record that the order, decision, determination, or interpretation failed to comply with either the procedural or substantive requirements of the Zoning Code, state law, or the federal or state constitutions. (2) The Zoning Board of Appeals may impose conditions upon an affirmative decision to ensure that the requirements and purposes of this Zoning Code are followed. SECTION 1305.08 PUBLIC HEARING PROCESS FOR VARIANCES, APPEALS, OR CONDITIONAL USE APPROVALS The following process and steps shall apply to all quasi-judicial reviews including Conditional Uses, Variances, and Appeals. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

147 (a) Step 1: Public Hearing (1) The Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) shall fix a reasonable time for a hearing any application or appeal, give public notice, and give at least 14 calendar days’ notice to parties in interest, and decide upon the appeal within a reasonable time after it is submitted. (2) Public notice shall consist of the following: (i) Personalized Notices. Written notice of the hearing shall be mailed to the owner of the property for which the conditional use approval, variance approval, or appeal is proposed and to all owners of property located within 200 feet of the lot lines of the property on which the conditional use approval, variance approval, or appeal is proposed. Notice shall be sent by first class mail not less than 15 calendar days prior to the date of the hearing. (i) General Notices. Notice of the hearing shall also be published on the City’s website not less than ten days prior to the hearing. (3) Any party or their legal representative may appear in person at a hearing for an appeal or application. Video- conference communications with two-way video and audio connection shall be considered “in person” for the purposes of this regulation. (4) Upon the day for hearing any application or appeal, the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) may adjourn the hearing in order to obtain additional information or to cause further notice, as it deems proper to be substantially interested in said application or appeal. In the case of an adjourned hearing, persons previously notified, and persons already heard need not be notified of the time of resumption of said hearing unless the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) decides so. (b) Step 2: Decision (1) Within 30 calendar days after the hearing concludes (see Step 1), the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) shall make a decision on the application or appeal based on all applicable criteria provided within this Code. (2) A copy of the Zoning Board of Appeals’ decision (or, in the case of a conditional use approval, the Planning Commission’s decision) shall be transmitted to all parties of interest, including the Director of Planning and Development. Such a decision shall be binding upon the Director of Planning and Development and observed by them. If the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) grants a variance or a condi- tional use approval, the Director of Planning and Development shall incorporate the terms and conditions and other specifics imposed by the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) in the Zoning Permit and supply the Zoning Permit to the applicant within 14 calendar days of the Zoning Board of Appeals’ decision (or, in the case of a conditional use approval, the Planning Commission’s decision). (3) A decision of the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) shall not become final until the expiration of 30 calendar days from the date such decision is made, unless the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission) finds that it is necessary for the preservation of property or personal rights that the decision be given immediate effect. Such a determination shall be stated in the record of the Zoning Board of Appeals (or, in the case of a conditional use approval, the Planning Commission). Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(4) For Administrative Appeals, the Zoning Board of Appeals may, in conformity with the provisions of this Section, reverse or affirm, wholly or partly, or may modify the order, requirement, decision or determination. (5) Failure to comply with the conditions of a decision shall be deemed a violation of this Zoning Code. (6) Decisions of the Zoning Board of Appeals are final unless appealed through the Court of Common Pleas per statutes of the Ohio Revised Code Chapter 2506. SECTION 1305.09 PROCESS FOR AMENDMENTS TO THE TEXT OF THIS ZONING CODE OR AMENDMENTS TO THE OFFICIAL ZONING MAP The below text outlines the process for amending the text of this Zoning Code and for amending the Official Zoning Map. (a) Who May Initiate Amendments? Amendments or supplements to the Zoning Code or the Official Zoning Map may be initiated by: (1) Motion of the City Council or Planning Commission; (2) Passage of a resolution by the City Council, who shall then certify such resolution to the Planning Commission; or (3) By the filing of an application by 1 or more of the owners of property within the area proposed to be changed or affected by a proposed amendment. (b) Step 1 – Pre-Application Conference. Where the applicant is not the City Council or the Planning Commission, the applicant is required to meet with the Director of Community Development or Director of Planning and Development to discuss the initial concepts of a zoning map amendment and general compliance with applicable provisions of this Code prior to the submission of the application. (c) Step 2 – Application (1) Applications for any change of district boundaries, classifications of property as shown on the Official Zoning Map, or an amendment to the Zoning Code text shall be submitted to the Director of Planning and Development. (2) The application shall include all such forms, maps, and information, as may be prescribed to ensure the fullest practicable presentation of the facts for the permanent record. A list of minimum submittal requirements are as follows: (i) The petitioner’s name, address, and interest in the petition and the name, address, and interest of every person, firm, corporation, or governmental agency represented by the petitioner in the petition; (i) The precise wording of the proposed amendment, together with concise explanation of its presumed effect; (ii) A statement containing all the circumstances, factors, and arguments that the petitioner offers in support of the proposed amendment, including an explanation of how the petition satisfies each of the standards set forth in Section XXXX [insert No. for Text and Map Amendment Review Criteria]; and (iv) In the event that the proposed amendment would result in the reclassification of any property: Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(v) A statement specifying the names of the owners of the land proposed to be reclassified (the owners of a majority of the land must be parties to the petition); (vi) The street address of the land proposed to be reclassified; (vi) A legal description of the land proposed to be reclassified; (vii) The present zoning classification and use of the land proposed to be reclassified; and (ix) A list of property owners within a 200-foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways from the area proposed to be redistricted or rezoned whose addresses appear on the current County Auditor’s records. (3) Each application shall be signed by at least one of the owners, or the owner’s authorized agent of the property within the area proposed to be reclassified, attesting to the truth and correctness of all facts and information presented with the applications. (4) Applications for amendments initiated by the Planning Commission shall be accompanied by the Planning Commission’s motion pertaining to such proposed amendment. (5) All applications shall be submitted to the Director of Planning and Development with the required fees as established by the City Council fee schedule. (d) Step 3 – Planning Commission Hearing (1) Upon adoption of a motion, certification of a resolution, or the filing of an application for an amendment (Step 2), the Planning Commission shall set a date for a public hearing regarding the proposed amendment. (2) Text and Map Amendment Review criteria. No amendment to the text of the Zoning Code or the boundaries of districts contained in the Official Zoning Map shall be recommended to be approved by the Planning Commission except where the amendment is in accordance with the Comprehensive Plan or other adopted plans or policies of the City, and this Code, as adopted by the City Council. (e) Step 4 – Planning Commission Recommendation. Within 30 calendar days after the close of the Planning Commission public hearing (Step 3), the Planning Commission shall recommend the approval, approval with modifications, or denial of the proposed amendment and submit such recommendation together with such application or resolution, the text, and map pertaining thereto to the City Council. (f) Step 5 – City Council Hearing (1) Upon receipt of the recommendation from the Planning Commission (Step 4), the City Council shall set a time for a public hearing on such proposed amendment. (2) The date of the public hearing shall not be more than 30 calendar days after the date of the receipt of such recommendation from the Planning Commission. (3) Notification shall be given in accordance with Section XXXX. (g) Step 6 – Decision (1) Within 30 calendar days after its public hearing (Step 5), the City Council shall either adopt or deny the recommendations of the Planning Commission or adopt some modification thereof. In the event the City Council denies or modifies the recommendation of the Planning Commission, five votes of the City Council shall be required. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

150 (2) Any amendment adopted by the City Council shall become effective 30 calendar days after the date of such adoption unless approved as an emergency measure. SECTION 1305.10 VIOLATIONS No building shall be located, erected, constructed, reconstructed, enlarged, changed, maintained, or used, and no land shall be used, in violation of this Planning and Zoning Code. Each day’s continuation of a violation of this Code may be deemed a separate offense. SECTION 1305.11 PENALTIES AND REMEDIES (a) Failure to acquire a Zoning Permit. An amount equal to double the normal scheduled fees shall be assessed to the property owner for failure to acquire a Zoning Permit as required by this Planning and Zoning Code. (b) Penalties. Any person, firm, or corporation violating any regulation, provision, amendment, or supplement to this Zoning Code, or failing to obey any lawful order of the Director of Planning and Development issued pursuant thereto, shall be deemed guilty of a minor misdemeanor and, upon conviction thereof, shall be fined not more than $500.00 or the maximum amount allowed by the Ohio Revised Code. Each and every day during which such illegal location, erection, construction, reconstruction, enlargement, change, maintenance, or use continues may be deemed a separate offense. (c) Remedies. In case any building is or is proposed to be located, erected, constructed, reconstructed, enlarged, changed, maintained, or used, or any land is or is proposed to be used in violation of this Code, the Director of Planning and Development, the Building Inspector, Oberlin Law Director, or any adjacent or neighboring property owner who would be especially damaged by such violation, In addition to other remedies provided by law, may institute injunction, mandamus, abatement, or any other appropriate action or proceeding to prevent, enjoin, abate, or remove such unlawful location, erection, construction, reconstruction, enlargement, change, maintenance, or use. SECTION 1305.12 FEES (a) Fees established. The City shall charge appropriate fees for the review or issuance of Zoning Permits, Conditional Uses, Appeals, Variances, Zoning Amendments, Nonconforming Use Certificates, and other applicable certificates to cover the costs of inspection, investigation, legal notices, and other expenses incidental to the enforcement and administration of this Code. Such fees shall be paid to the City of Oberlin and shall be paid in accordance with the fee schedule established by the City Council. (b) Refund of Fee. Application or review fees are not refundable except where the Director of Planning and Development determines that an application was accepted in error, or the fee paid exceeds the amount due, in which case the amount of overpayment will be refunded to the applicant. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1306 151 Nonconformities Chapter Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

Chapter 1306: N onconformities SECTION 1306.01 PURPOSE OF NONCONFORMITIES CHAPTER This chapter’s regulations are intended to permit certain nonconforming uses, lots, and structures to continue to exist in order to minimize unjust takings of private property rights that may result from the enactment of new land use regulations by this Code. SECTION 1306.02 SAVINGS PROVISION Any application for a permit concerning the erection or modification of a structure or the initiation or change of a land use, having been submitted to the Oberlin Director of Planning and Development and having included all application materials required by the Code in effect at the time of the application’s receipt by the City, shall be reviewed by the City, Planning Commission, City Council, Board of Zoning Appeals, or any other relevant City entity pursuant to the standards of the Code in effect at the time of the application’s receipt by the City. Future modifications or amendments sought by an applicant after approval of such a qualifying application shall be reviewed in accordance pursuant to the standards of the Code in effect at the time of the applicant’s submission of such modifications. SECTION 1306.03 DEFINITIONS For the purposes of this chapter, the following definitions apply. (a) Abandonment. Abandonment shall mean the cessation of a land use without intention to continue the particular land use. Such cessation of a land use without intention to continue the land use may be demonstrated by scenarios including, but not limited to, the following: (1) the transition of the land use to another land use, and (2) the application for and receipt of zoning permits or building permits from the City indicating a change of use. (b) Nonconforming Lot. A nonconforming lot shall mean any lot that was lawfully created prior to the enactment of this Code and that was recorded by the County Auditor’s Office prior to the enactment of this Code and that does not comply with the minimum lot area, lot width, and/or lot depth standards required by this Code. (c) Nonconforming Structure. A nonconforming structure shall mean any structure that: (1) Was lawfully constructed, including having received any certificates or permits as required by this City at the time of erection; and (2) Does not now conform to the provisions of this Code or amendment thereto with respect to setback, height, building footprint, impervious coverage percentage, building type, or architectural design standards. (d) Nonconforming Use. A nonconforming use shall mean any use of a particular lot, portion of a lot, or Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

structure that: (1) Was established lawfully, including having been a lawful land use of the district in which it is located per the planning and zoning code in effect at the time of its establishment, and including having been issued any certificates or permits as required by the planning and zoning code in effect at the time of its establishment; and (2) Is no longer a lawful land use in the zoning district in which it is located as restricted by this Code. (e) Specific Nature. Specific nature shall mean the particular means, manner, and mode in which a land use is carried out. As an example of the use of this term: a planning and zoning code may include a general use- category term, such as “retail establishment,” but such general use-category term may include uses with many different specific natures, such as a retail establishment open only on weekends and selling hiking shoes directly to consumers, a retail establishment selling camping supplies only to boy scout troops, and a retail establishment open only seasonally and selling ski boots. SECTION 1306.04 NONCONFORMING LOTS (a) Nonconforming Lots Continuance. A nonconforming lot may continue to exist, subject to the provisions of this section. (b) Subdividing Nonconforming Lots. A nonconforming lot may be subdivided into two or more lots, provided that none of the post-subdivided lots exceeds the nonconforming nature of the pre-subdivided lot. For example, if a pre-subdivided lot is nonconforming due to a narrower-than-allowed lot width, none of the post-subdivided lots shall have a lot width that is narrower than that of the pre-subdivided lot. (c) Consolidating Nonconforming Lots. No nonconforming lot shall be consolidated with one or more other lots, unless the resulting consolidated lot fulfills one of the following: (1) The resulting consolidated lot conforms to all lot area, frontage, width, and depth dimensions required by this Code; or (2) The resulting consolidated lot does not conform to all lot area, frontage, width, and depth dimensions required by this Code, but the resulting consolidated lot conforms to the lot dimensions required by this Code to an equal or greater degree than each of the lots prior to con- solidation. (d) Nonconforming Lots with Structures and/or Land Uses. Any nonconforming lot may be improved with structures; such structures shall be subject to regulations as applied by this Code. Any nonconforming lot may be put to use, provided that the land use is in full compliance with the terms of this Code. SECTION 1306.05 NONCONFORMING USES (a) Nonconforming Uses Continuance. A nonconforming use may be continued, subject to the terms of this section. Such continuance shall not require a new zoning permit from the City under this Code; however, if a landowner desires a zoning permit acknowledging a nonconforming use’s right to continue, the owner of the land under which the nonconforming use is being conducted may apply to the City for such a zoning permit under the terms of Article XXXX “Administration and Procedures.” (b) Change of Nonconforming Uses to an Allowed Use--Either Administrative Review or Conditional Use Review. A nonconforming use may be changed to an allowed use--whether a use subject to administrative review or a use subject to conditional use review--subject to the procedural and permitting requirements Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

154 as described in Chapter XXXX “Administration and Procedures.” (c) Change of a Nonconforming Use within a Use-Category Term. The specific nature of a nonconforming use may be changed by obtaining a zoning permit where all of the following conditions are satisfied: (1) Such change of specific nature of the use does not constitute a change in the use term, as defined by this code’s Chapter XXXX “Land Use Standards”; and (2) Such change in specific nature of the land use is unlikely to result in a greater risk to the public health, safety, or welfare as compared to the existing specific nature of the nonconforming use, according to the professional opinion of the Director of Planning and Development; and (3) Such change in specific nature of the land use does not constitute an expansion of the noncon- forming use, except as allowed by this Chapter. (i) (d) Expansion of Nonconforming Uses. A nonconforming use may not be expanded in its intensity, including in its hours of operation, average number of labor hours per week, or capacity for customers, and a nonconforming use may not be expanded in floor area or in the lot area dedicated to the use; notwithstanding the foregoing, a nonconforming use may be expanded into a portion of the lot or structure that was manifestly arranged for such use at a time when the use was lawful, and an expansion in intensity of the use is permitted where proportionate to such expansion in area. To assist the reader in interpreting this regulation, the following examples are provided: (e) Abandonment of Nonconforming Uses. Whenever a nonconforming use has been abandoned Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

and such abandonment has been conclusive for a period of at least 6 months, the nonconforming use shall not be re-established, and any future use of the lot, portion of the lot, or structure where such use had occurred may only occur in conformity with the provisions of this Code. SECTION 1306.06 NONCONFORMING STRUCTURES (a) Nonconforming Structures Continuance (1) A nonconforming structure may continue to exist, provided that all of the following conditions are met: (i) The nonconforming structure does not pose an immediate risk to the public safety, as determined by the City; and (ii) The nonconforming structure is not reconstructed, repaired, or expanded, except in accordance with this section. (2) Any portion of a nonconforming structure may be put to use, provided that such land use is in full compliance with the provisions of this Code. (b) Maintenance and Repair of a Nonconforming Structure. A nonconforming structure may be maintained and repaired, provided that the nonconforming portion of the structure is not enlarged, increased, or extended and that no new nonconforming portion of a structure is created. Note to the reader: a building permit may be required by the building code in order to lawfully conduct certain maintenance and repair activities; to determine the need for a building permit, contact the Chief Building Official for the City of Oberlin. (c) Replacement and Reconstruction of a Nonconforming Structure. A nonconforming structure may be replaced or reconstructed where all of the following conditions are satisfied: (1) The replacement or reconstruction does not result in an increase in the area or volume of the structure out of conformity with a structure-related provision of this Code; and (2) If a nonconforming portion of a structure is replaced or reconstructed, the replacement or recon- struction of that portion of the structure does not occur in a location outside of which formerly contained a nonconforming portion of the structure. (d) Expansion of a Nonconforming Structure. A nonconforming structure may be expanded or reduced, provided that the expansion or reduction does not increase the nonconforming nature of the structure and does not result in any additional nonconforming feature(s). Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

156 (e) Evidence of Previous Conditions of Nonconforming Structures. Where this Chapter limits the maintenance, repair, replacement, reconstruction, or expansion of a nonconforming structure based on the previous location of the nonconformity, the City may determine the location or extent of such nonconformity using as-built drawings, building permits, zoning permits, or historical aerial photography, such as that available by Google Earth. (f) Nuisances. Nothing herein shall limit the City’s ability to remedy nuisances by ordering demolitions of structures that are deemed immediate risks to public safety. SECTION 1306.07 BURDENS OF PROOF In any application, hearing, proceeding, appeal, or dispute involving a nonconforming use or nonconforming structure, the following burdens of proof shall apply. (a) Proof of Establishment of a Land Use or Structure. The landowner bears the burden of demonstrating that the use was lawfully commenced or the structure was lawfully erected, as evidenced by affirmative proof that: (1) the use was commenced or the structure was erected before the change in land use regulations that rendered the use or structure nonconforming; and (2) the use or structure was lawful at the time of commencement or erection. (b) Proof of Abandonment of a Land Use. The City bears the burden of demonstrating the abandonment of a land use, as evidenced by affirmative proof that the landowner intended to abandon the use. SECTION 1306.08 SPECIFIC APPLICATIONS OF NONCONFORMITIES (a) Nonconforming Signs as Nonconforming Structures. Nonconforming signs are regulated as nonconforming structures. (b) Nonconforming Outdoor Lighting. Outdoor lighting that was lawfully established prior to the effective date of this Code or, in the case of amendment to this Code, as of the date of adoption of such amendment, and does not now conform to the provisions of Section XXXX.X “Outdoor Lighting Standards” of this Code with respect to lighting color temperature, intensity, positioning, directionality, or duration, is regulated as a nonconforming structure and is subject to the terms of this Chapter “Nonconformities.” (c) Nonconforming Parking Structures. For any parking area, accessway, garage, driveway, or similar paved area or structure for motor vehicles that was lawfully erected, including having received any certificates or permits as required by the City at the time of erection, but does not conform to the provisions of this Code, including area of the parking structure or number of motor vehicle parking spaces, location of the parking area, number of electric vehicle charging stations, and number of bicycle parking spaces, such parking area or similar paved area or structure for motor vehicles shall be treated as a nonconforming structure. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

(d) Earlier Adopted Use and Design Standards. If a use or structure would have been deemed compliant with particular use or design standards in effect at the time that the use or structure was established or constructed, those earlier-enacted standards shall control and the use or structure is not required to comply with later-enacted standards regarding the same subject matter. By way of example: if a shopping center’s landscaping complies with the landscaping and parking standards in effect at the time the shopping center was constructed, compliance with later-enacted landscaping or landscaping standards is not required. However, if a new use is commenced or a new structure is built, it must be in full compliance with the terms of this Code. SECTION 1306.09 ILLEGAL USES, STRUCTURES, AND LOTS, GENERALLY This chapter does not allow for the perpetuation of uses or structures that were unlawfully established or constructed. Uses or structures that were unlawfully established or constructed are not considered “nonconforming uses” or “nonconforming structures”; instead, such uses and structures are considered “illegal uses” or “illegal structures” and are subject to all the provisions of this Code and any other applicable law, including penalties for violations. Likewise, this chapter does not legitimize the unlawful subdivision or consolidation of real property. SECTION 1306.10 NONCONFORMING STATUS ATTACHED TO THE LAND (a) Nonconforming Use Status Runs with the Land. A nonconforming status of a use shall apply to a particular land use on a particular lot of real property. The nonconforming status of a use shall run with the land upon which the nonconforming use was lawfully established. The mere fact that such land has been sold, transferred, or conveyed has no effect on a subsequent owner’s right to continue a nonconforming use that was lawfully established under the ownership of a prior party. (b) Nonconforming Structure Status Runs with the Land. A nonconforming status of a structure shall apply to a particular structure, such as a building or a sign, plus its attachments, such as gutters, stairs, railings, and sconces, on a particular lot of real property. The nonconforming status of a structure shall run with the land upon which the structure was lawfully erected. The mere fact that such a structure has been sold, transferred, or conveyed has no effect on a subsequent owner’s right to maintain and use a nonconforming structure that was lawfully constructed under the ownership of a prior party. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

1307 158 Glossary of Terms Chapter Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

159 Chapter 1307: Glossary of Terms SECTION 1307.01 DEFINITION OF LAND USE TERMS Land use terms, such as One-Unit Residential or Heavy Industrial, are defined as subsections to the use- specific standards contained in Section XXXX “Use-Specific Standards for Principal Uses” and Section XXXX “Standards Applicable to Accessory Uses and Accessory Structures.” SECTION 1307.02 DEFINITION OF GENERAL TERMS (1) Abandonment. Refer to the definition in Article XXXX “Nonconformities.” (2) Building Footprint. Refer to the definition and illustrations in Section XXXX.XX “Rules of Mea- surement.” (3) Building Height or Structure Height. Refer to the definition and illustrations in Section XXXX. XX “Rules of Measurement.” (4) Canopy or Awning Sign. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (5) City. The administrative body of the City of Oberlin, Ohio. (6) Code. This Planning and Zoning Code of the City of Oberlin, Ohio. (7) Director of Planning and Development. The director of the City of Oberlin, Ohio, Department of Planning and Development. (8) Fence. An artificially constructed barrier typically constructed of wood, vinyl, wire or masonry erected to enclose, screen or decorate areas of land. The meaning of the word “fence” includes a freestanding wall which is not part of a building. (9) Freestanding Sign. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (10) Front Lot Line. Refer to the definition and illustrations in Section XXXX.XX “Rules of Measure- ment.” (11) Front Yard Setback. Refer to the definition and illustrations in Section XXXX.XX “Rules of Mea- surement.” (12) Hedge. An evergreen or deciduous landscape barrier consisting of a continuous, dense planting of shrubs which have several small stems from the ground or small branches near the ground. (13) Incidental Sign. A sign of less than two square feet, with or without illumination, that is not part of a larger array of signs that, when combined, form one cohesive sign; an address number, a “handicapped parking” sign, a “no trespassing” sign, and an “open” sign are examples of an incidental sign. Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026

160 (14) Lot Area. Refer to the definition and illustrations in Section XXXX.XX “Rules of Measurement.” (15) Lot Depth. Refer to the definition and illustrations in Section XXXX.XX “Rules of Measure- ment.” (16) Lot Line. A lot line is a line dividing one lot from another lot or from a street or any public place. (17) Lot Width. Refer to the definition and illustrations in Section XXXX.XX “Rules of Measure- ment.” (18) Nonconforming Lot. Refer to the definition in Article XXXX “Nonconformities.” (19) Nonconforming Structure. Refer to the definition in Article XXXX “Nonconformities.” (20) Nonconforming Use. Refer to the definition in Article XXXX “Nonconformities.” (21) Projecting Sign. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (22) Rear Lot Line. Refer to the definition and illustrations in Section XXXX.XX “Rules of Measure- ment.” (23) Rear Yard Setback. Refer to the definition and illustrations in Section XXXX.XX “Rules of Mea- surement.” (24) Side Lot Line. Refer to the definition and illustrations in Section XXXX.XX “Rules of Measure- ment.” (25) Side Yard Setback. Refer to the definition and illustrations in Section XXXX.XX “Rules of Mea- surement.” (26) Sign. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (27) Sign Area. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (28) Sign Height. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (29) Specific Nature. Refer to the definition in Article XXXX “Nonconformities.” (30) Temporary Sign. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (31) Wall Sign. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” (32) Window Sign. Refer to the definition and illustrations in Section XXXX.XX “Sign Standards.” Planning and Zoning Code of Oberlin, Ohio DRAFT (NOT ADOPTED), version: April 13, 2026



April 20, 2026 6. B. Through: Greg Holcomb, City Manager From: Carrie Porter, Planning and Development Director SUBJECT: Ordinance No. 26-27 AC CMS: An Ordinance Adopting a Zoning Map for the City of Oberlin, Ohio Attachments Ordinance No. 26-27 AC CMS Ordinance Exhibit A - Zoning Map

CITY OF OBERLIN, OHIО ORDINANCE NO. 26-27 AC CMS AN ORDINANCE ADOPTING A ZONING MAP FOR THE CITY OF OBERLIN, OHIO WHEREAS, the 2024 Comprehensive Plan of the City of Oberlin has many objectives and implementation strategies related to zoning including updating the City’s Zoning Map and regulations to align with the future land use map and goals of the Comprehensive Plan; and WHEREAS, the Planning Commission and the Zoning Board of Appeals have reviewed the draft new Zoning Map and the Planning Commission voted unanimously to recommend to City Council that the draft Zoning Map be approved; and, WHEREAS, Oberlin City Council has held special meetings on February 26, 2026, March 9, 2026 and March 30, 2026 to discuss the draft new Zoning Map and Zoning Code and held public hearings regarding the same on January 20, 2026 and April 20, 2026 as required by law; and NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION 1: That the Zoning Map for the City of Oberlin, Ohio, attached hereto as Exhibit A, is hereby approved and adopted. SECTION 2: It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3: That this Ordinance shall take effect on the earliest date permitted by law. PASSED: 1st Reading: April 20, 2026 2nd Reading: __________________ 3rd Reading: ___________________ ATTEST: ______________________________ __________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

511 Oberlin Lake CC Hamilton St P lum Cr eek US Highway 20 US Highway 20 Hughes Rd Pyle South Amherst Rd Pyle South Amherst Rd Butternut Ridge Rd Union St Woodland St Hollywood St Mercy Allen Hospital Forest St Beech St Morgan St S Prospect St W Hamilton St S p r u ce Dr Elm St Oak St W College St Pyle Rd Pyle Rd W Lincoln St Colony Dr 511 Westwood Cemetery Oberlin Golf Club R eserve Ave 20 Pitts Rd Hughes Rd Lorain & K e n d a l D r N Professor St Artino St Maple St Butternut Ridge Rd N Pleasant St Union St N Park St N Main St Leavitt Rd 58 Langston Middle School Oberlin College New Russia Pl um Creek Spring St S Pr ofess or St W College St S Pleasant St Groveland St Sumner St E Vine St Grafton St Smith St E Hamilton St E Lorain St C aske y D r King St Parsons Rd Willard Ct N Park St W Lorain St W Lincoln St N Main St S Main St 58 511 Eastwood Elementary School Oberlin Hallauer Rd Kipton Nickle Plate Rd Reserv e Ave 58 20 William R Burton Hallauer Rd Hughes Rd 58 Pittsfield Butte r n ut Ri Oberlin Rd B utternut Ridge Rd N Oberlin Rd Oberlin Rd S Oberlin Rd Parsons Rd E Lorain St E Hamilton St Halla uer R d State Rou 511 20 20 Kipton Nickle Plate Rd 20 Hugh es Rd Haw le y Rd Hawley Rd 303 511 Oberlin Lake CC Hamilton St P lum Cr eek US Highway 20 US Highway 20 Hughes Rd Pyle South Amherst Rd Pyle South Amherst Rd Butternut Ridge Rd Union St Woodland St Hollywood St Mercy Allen Hospital Forest St Beech St Morgan St S Prospect St W Hamilton St S p r u ce Dr Elm St Oak St W College St Pyle Rd Pyle Rd W Lincoln St Colony Dr 511 Westwood Cemetery Oberlin Golf Club R eserve Ave 20 Pitts Rd Hughes Rd Lorain & K e n d a l D r N Professor St Artino St Maple St Butternut Ridge Rd N Pleasant St Union St N Park St N Main St Leavitt Rd 58 Langston Middle School Oberlin College New Russia Pl um Creek Spring St S Pr ofess or St W College St S Pleasant St Groveland St Sumner St E Vine St Grafton St Smith St E Hamilton St E Lorain St C aske y D r King St Parsons Rd Willard Ct N Park St W Lorain St W Lincoln St N Main St S Main St 58 511 Eastwood Elementary School Oberlin Hallauer Rd Kipton Nickle Plate Rd Reserv e Ave 58 20 William R Burton Hallauer Rd Hughes Rd 58 Pittsfield Butte r n ut Ri Oberlin Rd B utternut Ridge Rd N Oberlin Rd Oberlin Rd S Oberlin Rd Parsons Rd E Lorain St E Hamilton St Halla uer R d State Rou 511 20 20 Kipton Nickle Plate Rd 20 Hugh es Rd Haw le y Rd Hawley Rd 303 DOWNTOWN DOWNTOWN GENERAL COMMERCIAL GENERAL COMMERCIAL INSTITUTIONAL INSTITUTIONAL NEIGHBORHOOD MIXED-USE NEIGHBORHOOD MIXED-USE PARKS AND OPEN SPACE PARKS AND OPEN SPACE SUBURBAN RESIDENTIAL SUBURBAN RESIDENTIAL TRADITIONAL NEIGHBORHOOD TRADITIONAL NEIGHBORHOOD INNOVATION INNOVATION PLANNED DEVELOPMENT PLANNED DEVELOPMENT Plum C r ee k Saunders House Lord House ege St S Pleasant St Groveland St Morgan St Locust St S Park St E College St South Hall Oberlin Public Library College Park Manor Apartments Oberlin Conservatory of Music Price Hall Adam Joseph Lewis Center for Environmental Studies Oberlin Post Office Firelands Allencroft Hall Oberlin S Professor St S Pleasant St S Park St Sumne r S t South St Grafton St Smith St North Coast Inland Tr l Quick and Delicious Johnson House G Plum C r ee k S Professor St ege St S Pleasant St Groveland St Morgan St Locust St S Park St Elm St E College St Forest St 58 Oberlin S Professor St S Pleasant St S Park St Sumne r S t South St Grafton St Smith St North Coast Inland Tr l G Downtown Oberlin 1 inch equals 500ft ALL PROPOSED ZONES Oberlin Proposed Zoning - DRAFT 2026 Source: Data sources include: ZoneCo, Lorain County GIS, Esri, Garmin, and USGS. OHM Advisors does not warrant the accuracy of the data and/or the map. This document is intended to depict the approximate spatial location of the mapped features and may contain inaccurate or incomplete information due to the passage of time and physical conditions. The map data is provided "as is" and the user agrees to use it at their own risk. Coordinate System: NAD 1983 StatePlane Ohio North FIPS 3401 Feet Map Published: April 14, 2026 ¹ 0 ½ 1 ¼ MILE EXHIBIT A

April 20, 2026 6. C. Through: Greg Holcomb, City Manager From: Jeff Baumann, Public Works Director SUBJECT: Ordinance No. 26-28 AC CMS: An Ordinance Authorizing an Amendment to the Contract with D2 Excavating, LLC of Vickery, Ohio for the East Vine Street Bridge Replacement Project, ODOT PID 119360, to Go into Immediate Effect Attachments Ordinance No. 25-28 AC CMS Recommendation Change Order Summary

CITY OF OBERLIN, OHIО ORDINANCE NO. 26-28 AC CMS AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH D2 EXCAVATING, LLC OF VICKERY, OHIO FOR THE EAST VINE STREET BRIDGE REPLACEMENT PROJECT, ODOT PID 119360, TO GO INTO IMMEDIATE EFFECT WHEREAS, by Ordinance 25-27 AC CMS, Oberlin City Council awarded a contract to D2 Excavating, LLC of Vickery, Ohio for the East Vine Street Bridge Replacement Project in the amount of $2,035,057.00; and WHEREAS, during the course of the work, it has been discovered by the Public Works Department that additional unforeseen work has been necessary in order to properly complete the project; and WHEREAS, planning, design and construction of the necessary additional work resulted in an excusable, compensable delay of twenty-five days in the construction schedule. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION 1. That the contract between the City of Oberlin and D2 Excavating, LLC of Vickery, Ohio for the East Vine Street Bridge Replacement Project, ODOT PID 119360, is hereby amended to authorize additional payment in the amount of $224,721.53. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To allow for timely payment for necessary additional work for replacement of the East Vine St. bridge and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: April 20, 2026 2nd Reading: __________________ 3rd Reading: ___________________ ATTEST: ______________________________ __________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Public Works Office • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.7204 • (F) 440.775.7208 • www.cityofoberlin.com April 9, 2026 TO: Council President City Councilmembers CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Jeff Baumann, Public Works Director SUBJECT: East Vine St. Bridge Replacement D2 Excavating Change Order Purpose and Recommendation The Public Works Department has been working with our design engineer, American Structurepoint, our construction administration and inspection consultant, TRC Engineers, and our contractor, D2 Excavating, to resolve unforeseen utility issues related to the replacement of the East Vine St. bridge. The Public Works Department recommends the proposed change order with D2 Excavating, LLC of Vickery, Ohio in the not to exceed amount of $224,721.53. Background & Discussion On May 19, 2025, by Ordinance 25-27, City Council authorized the construction contract with D2 Excavating in the amount of $2,035,057.00. We held our pre-construction meeting on July 10th. After mobilization activities, the work began in earnest at the end of August. Since much of the necessary early work is in (or below) the floodplain, D2 Excavating set up a cofferdam to reroute Plum Creek and flow from the 60” storm sewer under the bridge around the work area. This required continuous operation of generators and pumps to move water around the work zone. By the end of September, the existing East Vine St. bridge had been removed. In this process, we discovered unforeseen utility issues with the planned sanitary sewer relocation and the extension of the 60” storm sewer through the new bridge abutment. City Engineer Randall Roberts, Public Works staff, American Structurepoint engineers, TRC inspectors and D2 Excavating worked through a range of potential solutions. Randall and I presented these issues to Oberlin City Council at its October 20, 2025 meeting. To recap: Sanitary Sewer. The existing 8” sanitary sewer flowed west on East Vine St. through the sandstone bridge abutments to a manhole on the west side of the work zone. Flow was redirected in a manhole, from west to northeasterly, and into the main 24” south sewer interceptor. We discovered that the connection through the upstream abutment was cast iron pipe at the face of the abutment, with no way to connect a new pipe to it. As we had

not intended to remove the many additional sandstone blocks of the upstream abutment, we had to come up with an alternate solution. Randall worked out a plan with the American Structurepoint engineers to connect house services to a new manhole on the east side of the work zone and then north under Plum Creek to an existing manhole on the south interceptor. The reroute improves the flow path, eliminates the penetrations through the abutments and facilitates future maintenance since the relocated sanitary sewer is no longer under the bridge. Storm Sewer. We also learned that the 60” brick storm sewer through the upstream abutment is brick only through the abutment. Further upstream, across South Main St. and under West Vine, it appears to have already been replaced with reinforced concrete pipe. We needed to evaluate the potential to replace this short section of historic brick - before we put a new bridge over it. However, we encountered a variety of obstacles: new 60” RCP is not readily available, a new trench safety plan would have to be developed by a qualified engineering firm (also not readily available) and this would have required considerable additional excavation and shoring close to Mill on Main at 95 South Main. For these various reasons, we determine to forgo replacement of the brick portion of the storm sewer. We have been looking at potential options to reinforce it – although this is not being considered under the current contract. Unfortunately due to the various existing conditions, sanitary sewer relocation was on the critical path for the construction of the replacement bridge. And, as a result, D2 Excavating was not able to continue work during most of the month of October. TRC Engineers documented a total of 22 lost work days while we developed the preferred solutions. During this time, D2 continued to operate and maintain the generators and pumps to bypass Plum Creek around the work area. Much of D2’s equipment (including equipment they were paying to rent for this project) sat idle. ODOT’s Construction & Materials Specification manual provides (and requires) an accounting methodology to compensate contractors for this unproductive time. The ODOT C&MS manual provides for compensation for office overhead costs incurred to continue to support the project.

Due to the delays and the relatively early onset of cold weather, it became apparent that D2 Excavating would not be able to meet the substantial completion date of December 24, 2025. In consultation with them and with TRC, a no-cost administrative change order was processed in November based on ODOT guidelines and requirements, to extend the completion date to May 15, 2026. The delay also pushed relocation of the water main around the abutments until January. To facilitate its relocation, temporary water service lines had been installed at grade to the houses at 15 East Vine and 19 East Vine. D2 incurred three days lost time while these details were worked out. They continued to maintain these services from freezing until the water main was installed, disinfected, pressure-tested and placed in service. The houses were connected to the new water main in the 1st week of February. As a result of the additional work and the delays, D2 Excavating has incurred additional costs totaling $224,721.53. These costs have been vetted extensively by TRC Engineers (our Project Manager is retired from ODOT and is very familiar with the requirements) and by City Engineer Randall Roberts. As the entire Change Order with all of the required documentation is 170 pages long, I have attached only the summary. This provides the basis for the proposed cost allocation described below. Fiscal Impact The replacement of the East Vine St. bridge is paid from the City’s Income Tax Capital Improvement Fund #112, supplemented with the ODOT Municipal Bridge Program grant of $788,674. The anticipated costs of utility work were included in the original contract. Staff proposes that the utility funds bear their respective fair shares of the proposed change order as follows: Water Reserve Fund 802. $42,120.50 for the documented additional cost of water line and winterization costs and the three days of office overhead costs related to resolving water related issues. Wastewater Reserve Fund 803. $115,291.00 for 2/3rds of the delay cost, material/labor costs for the necessary rerouting of the sanitary sewer and 1/3rd of the office overhead costs for the 22 day delay. Stormwater Reserve Fund 809. $60,328.16 for 1/3rd of the delay cost and 1/3rd of the office overhead costs for the 22 day delay. Income Tax Fund 112. $6,981.87 for 1/3rd of the office overhead costs for the 22 day delay. While the costs of this change order were not budgeted, each of these Funds have adequate funding currently available for this change order. Until the contracts for the Public Works Department’s various other projects budgeted in 2026 have been awarded, it’s premature to request budget adjustment(s) to support the change order.

Consultation This memorandum is the result of the extensive planning and coordination described above. City Engineer Randall Roberts, Engineering Tech Scott Justin and I have worked closely with other Public Works staff in the Water and General Maintenance Divisions, with American Structurepoint’s engineers, with TRC Engineers’ administrator and inspectors and with the D2 Excavating project managers. I have reviewed the proposed funding splits with City Manager Greg Holcomb and Finance Director Marin Fowler. The draft authorizing legislation has been forwarded to the City’s Law Director Jon Clark for review and approval. Conclusion The Public Works Department recommends that City Council authorize the proposed contract change order with D2 Excavating, LLC of Vickery, Ohio for the work on the East Vine St. bridge in the amount of $224,721.53. Public Works further recommends that City Council authorize the proposed change order to go into immediate effect at the April 20, 2026 City Council meeting “to allow for timely payment for necessary additional work for replacement of the East Vine St. Bridge.” If there are any questions, please let me know. Cc: Randall Roberts, City Engineer

Extra Work Change Order D2 Excavating, LLC City of Oberlin ALT ID Change Order Number County/Route/Section Federal Number 119360 LOR-CR 502-0.142 LOR119360 E240688 E Vine Street | hereby agree to the Contract changes set forth in this Change Order and release the City from any further obligation for compensation for any known or suspected substantive direct and indirect costs incurred except as mutually agreed and described in the Explanation of Necessity. Execution of this Change Order does not invalidate any provisions of the Contract nor release the Surety from any of the terms or conditions stated therein. Change Order Grand Total ($224,721.53) D2 Excavating, LLC, (Contractor) Todd D. Moore, PE (TRC Engineering) By Contractor Recommended by Todd D. Moore, PE 02/20/26 Title: Date Title: LPA Construction Project Engineer Date Approved by Randall Roberts, PE Title: Oberlin City Engineer Date Sa I I a SB ES Change Order Page 1 of 3 ,

Extra Work Change Order D2 Excavating, LLC City of Oberlin Total Cost of Extra Work Change Order 002 $224,721.53 Total Cost Unit Price Line Item, Item No, Description REF 0114 ITEM 990 ALS: ADDITIONAL COSTS FOR Quantity WATERLINE AND $39,264.28 $39,264.28 WINTERIZATION REF 0115 ITEM 990 ALS: ADDITIONAL COSTS DUE TO RFI $161,655.41 iS { #4 DELAY (OCT 2025 REF 0116 ITEM 990 ALS: ADDITIONAL COSTS FOR CONSTRUCTION PERIOD HOME OFFICE OVERHEAD $23,801.84 Cc ESSE ET SEA ES I EET RB EL STB LIE OSE ELE LE AERO OLE ETSI SESE BESSA LEA SLL RT TET CITE STD TESTES SES SEA IRE LAE ELE IEEE DIOS OI ELE TRE CSO ESTO SIESTA Change Order Page 2 of 3

Extra Work Change Order D2 Excavating, LLC City of Oberlin THIS IS A $2,035,057.00 ORIGINAL VALUE CONSTRUCTION CONTRACT FOR THE IMPROVEMENT OF SECTION LOR-CR 502-0.142 (E VINE STREET) WITHIN THE CITY OF OBERLIN, LORAIN COUNTY, OHIO. PROJECT WORK INCLUDES THE COMPLETE REPLACEMENT OF THE EXISTING E VINE STREET BRIDGE OVER PLUM CREEK INCLUDING THE ABUTMENTS, WING WALLS, DECK, APPROACH PAVEMENT, SIDEWALK, HANDRAIL, GUARDRAIL AND INCLUDES SANITARY SEWER AND WATERLINE RECONSTRUCTION. REFERENCE 0114 ITEM 990 ALS: ADD COSTS FOR TEMP WATERLINE & WINTERIZATION (SEP 2025, NOV 2025, DEC 2025 AND JAN 2026) AS PART OF THE PROPOSED WATERLINE WORK, TWO WATERLINE SERVICES WERE TO BE RELOCATED AT 15 E VINE AND 19 E VINE. BY PLAN, THE TWO TEMPORARY WATERLINE SERVICES HAD TO BE INSTALLED PRIOR TO THE CONSTRUCTION OF THE NEW STRUCTURE. THIS WAS NOT POSSIBLE AS THE NEW WATERLINE THAT THE HOUSE SERVICES WERE TO BE TIED INTO, COULD NOT BE CONSTRUCTED PRIOR TO THE COMPLETION OF THE NEW BRIDGE ABUTMENTS. TO RESOLVE THIS ISSUE, THE CONTRACTOR WAS INSTRUCTED TO INSTALL TEMPORARY WATERLINE SERVICES TO THE AFFECTED HOUSES. THE TEMPORARY SERVICES WERE INSTALLED ON TOP OF THE EXISTING GROUND. AS THE WEATHER TURNED COLDER, THE PROJECT DIRECTED THE CONTRACTOR TO WINTERIZE THE TEMPORARY SERVICE LINES. EVEN WITH THE WINTERIZATION, THE TEMPORARY SERVICE LINES FROZE ON SEVERAL OCCASSIONS. FORCE ACCOUNT RECORDS WERE KEPT DURING THE INSTALLATION OF THE SERVICE LINES (9/7/2025) AND DURING THE INITIAL WINTERIZATION AND THE THAWING AND RE-WINTERIZATION OCASSIONS (11/7/2025, 12/3/2025, 12/5/2025 AND 1/20/2026). THE CONTRACTOR ALSO PERFORMED ADDITIONAL WINTERIZATION WORK ON 12/9/2025, 12/17/2025 AND 12/26/2025. THE ADDITIONAL WINTERIZATION WORK WAS TO THAW PUMPS THAT WERE MAINTAINING THE WORK SITE. THE PROJECT’S WORK SHOULD HAVE OCCURRED DURING THE FALL WHEN FREEZING WOULD NOT HAVE BEEN AN ISSUE BUT WAS DELAYED BY AN EXCUSABLE COMPENSABLE DELAY (SEE RWCO #1 — TIME EXTENSION). THE CONTRACTOR'S SUBMITTAL SUPPORTED A TOTAL ADDITIONAL COST OF $39,264.28. SEE ATTACHED FORCE ACCOUNT SUMMARY FOR COST BREAK DOWN AND SUPPORTING DOCUMENTATION. REFERENCE 115 ITEM 990 ALS: ADD COSTS DUE TO RFI 4 DELAY (OCT 2025) THE CONTRACTOR ENCOUNTERED ADDITIONAL, COMPENSABLE COSTS DUE TO THE DELAY THAT WAS ASSOCIATED WITH RFI #4 (SANITARY SEWER AND 60” STORM CULVERT EXTENSION). THE CONTRACTOR WAS NOT ABLE TO WORK DURING THE MONTH OF OCTOBER 2025 WHILE PLAN ISSUES WITH THE SANITARY SEWER AND 60” STORM CULVERT EXTENSION WERE ADDRESSED. THE CONTRACTOR’S SUBMITTAL SUPPORTED A TOTAL ADDITIONAL COST OF $161,655.41. SEE FORCE ACCOUNT SUBMITTAL FOR COST BREAK DOWN AND SUPPORTING DOCUMENTATION. REFERENCE 116 ITEM 990 ALS: ADD COSTS FOR CP HOME OFFICE OVERHEAD (SEP 2025 AND OCT 2025) THE CONTRACTOR ENCOUNTERED A TOTAL OF 25 EXCUSABLE, COMPENSABLE DELAY DAYS. BASED UPON THE CM&S FORMULA FOR CONSTRUCTION PERIOD HOME OFFICE OVERHEAD CALCULATION: DAILY HOOP = (A x C)/ B = ($2,035,057.00 X 0.08) / 171 CALENDAR DAYS = $952.07 / DAY WHERE A= ORIGINAL CONTRACT VALUE, B= CONTRACT DURATION IN CALENDAR DAYS AND CIS THE VALUE FOUND IN CM&S TABLE 109.05-5. CONSTRUCTION PERIOD HOOP = DAILY HOOP X # OF DELAY DAYS = $952.07/DAY X 25 DAYS = $23,801.84 SEE RWCO 1 TIME EXTENSION FOR ADDITIONAL DETAILS REGARDING THE CALCULATION OF DELAY DAYS. Change Order Page 3 of 3

April 20, 2026 6. D. Through: Greg Holcomb, City Manager From: Jeff Baumann, Public Works Director SUBJECT: Ordinance No. 26-29 AC CMS: An Ordinance Accepting the Bid of D2 Excavating, LLC of Vickery, Ohio for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995, to go into Immediate Effect. Attachments Ordinance No. 26-29 AC CMS Memorandum to Council Bid Tab EEO Review

CITY OF OBERLIN, OHIО ORDINANCE NO. 26-29 AC CMS AN ORDINANCE ACCEPTING THE BID OF D2 EXCAVATING, LLC OF VICKERY, OHIO FOR THE SOUTH PLEASANT STREET BRIDGE REPLACEMENT PROJECT, ODOT PID 115995, TO GO INTO IMMEDIATE EFFECT BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION 1. That the bid of D2 Excavating, LLC of Vickery, Ohio for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995, being the lowest responsive bid received, is hereby accepted, and the City Manager is hereby authorized and directed to enter into a contract accordingly, said bid being in the amount of $1,018,858.24. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To accept a bid within the time limitations provided by law and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: April 20, 2026 2nd Reading: __________________ 3rd Reading: ___________________ ATTEST: ______________________________ __________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Public Works Office • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.7204 • (F) 440.775.7208 • www.cityofoberlin.com April 14, 2026 TO: Council President City Councilmembers CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Jeff Baumann, Public Works Director SUBJECT: South Pleasant St. Bridge Construction Administration & Inspection Services Contract Purpose and Recommendation The Public Works Department is recommending to City Council to accept the bid of D2 Excavating, LLC to replace the bridge on South Pleasant St. In order to manage this project in accordance with federal regulations and the ODOT Local Public Agency Project Manual, Public Works requires the professional assistance of a qualified engineering firm. We recommend that City Council authorize a Professional Services Agreement with TRC Engineers, Inc. of Cleveland, Ohio to provide Construction Administration and Inspection Services for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995 in the not to exceed amount of $175,102.45. A copy of the proposed Professional Services Agreement is attached. Background & Discussion City Engineer Randall Roberts and I have been working on replacement of the bridge on South Pleasant St. over Plum Creek since 2020. Considerable background information and project context are included in separate recommendations to award the construction contract to D2 Excavating and to authorize an amendment to our Engineering Services agreement with the design engineer, Shaffer, Johnston, Lichtenwalter & Associates, (SJL). In conjunction with finalizing the construction bids, Randall and I developed and posted the announcement for Construction Management services to ODOT’s web-site in accordance with their qualification-based selection processes. We received three responses by the March 17th due date from: TRC Engineers, American Structurepoint and Quality Control Inspection, Inc. Randall and I reviewed and ranked each Letter of Interest independently and in accordance with ODOT’s scoring system. TRC earned the highest rating.

The proposed scope of work includes: • Post-award & Pre-construction services. Tracking all submittals, notifications and approvals, etc. • Field engineering and inspection services • Materials Management, Testing and Certification • Project Documentation • Planning and managing pre-construction and progress meetings. Coordinating information flows and addressing stakeholder concerns • Coordinating progress payments • Coordinating any necessary change orders • Claims management if required • Prevailing Wage compliance • EEO & DBE contract compliance • Project close-out and documentation Fiscal Impact $1,125,572 has been budgeted in 2026 for the replacement of the South Pleasant St. bridge. This includes the ODOT contribution of $818,340 and $307,232 from the City’s Income Tax Capital Improvement Fund #112. By my calculation and in aggregate, we will be at $1,229,723.49, about $104,000 over budget. There is currently an unencumbered balance of $2,565,609.44 in the Street Improvement line item so funds are available to award all of the contracts associated with the South Pleasant St. bridge replacement project. It is possible that a budget adjustment to increase appropriations could become necessary to make up the shortfall later in the year. We won’t know until the various projects have been bid and awarded. Consultation The proposed Agreement is based on ODOT project management requirements. This recommendation is based on the qualification-based selection processes described above. Finance Director Marin Fowler has been alerted to the potential budget shortfall. The proposed Agreement and the authorizing legislation have been forwarded to the City’s Law Director Jon Clark for review and approval. Conclusion The Public Works Department recommends that City Council authorize the proposed Professional Services Agreement with TRC Engineers, Inc. of Cleveland, Ohio to provide Construction Administration and Inspection Services for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995 in the not to exceed amount of $175,102.45. Public Works further recommends that City Council authorize the proposed contract to go into immediate effect at the April 20, 2026 City Council meeting “to provide for professional construction administration and inspection services for the timely replacement of the South Pleasant St. Bridge.” If there are any questions, please let me know. Cc: Randall Roberts, City Engineer

Bid Tabulation For Contract 2026-01 Replace S Pleasant St Bridge (LOR-M0003-072) ODOT PID 115995; Federal Project No. E220(076) Bid Date: 1 2 Contractor Bid Security - Indicate Yes/No x Yes No x Yes No Ref. No. Item No. Item Description Quantity Unit Unit Price Labor Unit Price Material Total Unit Price Labor and Material Total Bid Amount of Item Unit Price Labor Unit Price Material Total Unit Price Labor and Material Total Bid Amount of Item 5 201E11000 CLEARING AND GRUBBING 1 LS 3,120.87 $ 2,080.58 $ 5,201.45 $ 5,201.45 $ 2,000.00 $ 7,000.00 $ 9,000.00 $ 9,000.00 $ 6 202E23000 PAVEMENT REMOVED 323 SY 7.48 $ 4.98 $ 12.46 $ 4,024.58 $ 5.00 $ 35.00 $ 40.00 $ 12,920.00 $ 7 202E30000 WALK REMOVED 522 SF 4.33 $ 2.89 $ 7.22 $ 3,768.84 $ 2.00 $ 3.00 $ 5.00 $ 2,610.00 $ 8 202E32500 CURB AND GUTTER REMOVED 195 FT 5.32 $ 3.54 $ 8.86 $ 1,727.70 $ 2.00 $ 6.00 $ 8.00 $ 1,560.00 $ 9 202E35100 PIPE REMOVED, 24" AND UNDER 190 FT 6.86 $ 4.58 $ 11.44 $ 2,173.60 $ 5.00 $ 10.00 $ 15.00 $ 2,850.00 $ 10 202E38000 GUARDRAIL REMOVED 84 FT 6.60 $ 4.40 $ 11.00 $ 924.00 $ 5.00 $ 15.00 $ 20.00 $ 1,680.00 $ 11 202E58100 CATCH BASIN REMOVED 2 EACH 167.90 $ 111.94 $ 279.84 $ 559.68 $ 200.00 $ 300.00 $ 500.00 $ 1,000.00 $ 12 202E75000 FENCE REMOVED 70 FT 10.59 $ 7.06 $ 17.65 $ 1,235.50 $ 10.00 $ 15.00 $ 25.00 $ 1,750.00 $ 13 203E10000 EXCAVATION 440 CY 10.34 $ 6.90 $ 17.24 $ 7,585.60 $ 20.00 $ 50.00 $ 70.00 $ 30,800.00 $ 14 203E20000 EMBANKMENT 22 CY 16.54 $ 11.02 $ 27.56 $ 606.32 $ 25.00 $ 50.00 $ 75.00 $ 1,650.00 $ 15 204E10000 SUBGRADE COMPACTION 343 SY 3.91 $ 2.61 $ 6.52 $ 2,236.36 $ 1.50 $ 1.50 $ 3.00 $ 1,029.00 $ 16 204E30010 GRANULAR MATERIAL, TYPE b 30 CY 42.92 $ 28.61 $ 71.53 $ 2,145.90 $ 25.00 $ 75.00 $ 100.00 $ 3,000.00 $ 17 606E15050 GUARDRAIL, TYPE MGS 25 FT 30.88 $ 20.59 $ 51.47 $ 1,286.75 $ 10.00 $ 30.00 $ 40.00 $ 1,000.00 $ 18 608E26550 ANCHOR ASSEMBLY, MGS TYPE T 2 EACH 992.09 $ 661.39 $ 1,653.48 $ 3,306.96 $ 200.00 $ 1,400.00 $ 1,600.00 $ 3,200.00 $ 19 608E10000 4” CONCRETE SIDEWALK 781 SF 8.38 $ 5.59 $ 13.97 $ 10,910.57 $ 3.00 $ 6.00 $ 9.00 $ 7,029.00 $ 20 609E12001 COMBINATION CURB AND GUTTER, TYPE 2, AS PER PLAN 250 FT 27.77 $ 18.52 $ 46.29 $ 11,572.50 $ 20.00 $ 45.00 $ 65.00 $ 16,250.00 $ 21 601E32104 ROCK CHANNEL PROTECTION, TYPE B WITH GEOTEXTILE FABRIC 156 CY 72.69 $ 48.46 $ 121.15 $ 18,899.40 $ 35.00 $ 90.00 $ 125.00 $ 19,500.00 $ 22 601E32110 ROCK CHANNEL PROTECTION, TYUPE B WITH AGGREGATE FILTER 98 CY 72.68 $ 48.46 $ 121.14 $ 11,871.72 $ 65.00 $ 100.00 $ 165.00 $ 16,170.00 $ 23 659E00300 TOPSOIL 72 CY 37.39 $ 24.92 $ 62.31 $ 4,486.32 $ 25.00 $ 50.00 $ 75.00 $ 5,400.00 $ 24 659E10000 SEEDING AND MULCHING 433 SY 5.18 $ 3.46 $ 8.64 $ 3,741.12 $ 1.50 $ 3.50 $ 5.00 $ 2,165.00 $ 25 659E14000 REPAIR SEEDING AND MULCHING 22 SY 33.02 $ 22.01 $ 55.03 $ 1,210.66 $ 10.00 $ 35.00 $ 45.00 $ 990.00 $ 26 6559E20000 COMMERCIAL FERTILIZAER 0 TON 600.24 $ 400.16 $ 1,000.40 $ 50.02 $ 500.00 $ 1,500.00 $ 2,000.00 $ 100.00 $ 27 659E35000 WATER 3 MGAL 30.01 $ 20.01 $ 50.02 $ 150.06 $ 25.00 $ 75.00 $ 100.00 $ 300.00 $ 28 823E30000 EROSION CONTROL 5,000 EA 1.00 $ 5,000.00 $ 1.00 $ 5,000.00 $ 29 602E20000 CONCRETE MASONRY 0 CY 2,579.96 $ 1,719.97 $ 4,299.93 $ 1,719.97 $ 500.00 $ 2,000.00 $ 2,500.00 $ 1,000.00 $ 30 611E04400 12” CONDUIT, TYPE B 27 FT 71.44 $ 47.63 $ 119.07 $ 3,214.89 $ 10.00 $ 30.00 $ 40.00 $ 1,080.00 $ 31 611E04600 12” CONDUIT, TYPE C 81 FT 34.76 $ 23.18 $ 57.94 $ 4,693.14 $ 10.00 $ 25.00 $ 35.00 $ 2,835.00 $ 32 611E98180 CATCH BASIN, NO. 3A 2 EA 3,290.57 $ 2,193.71 $ 5,484.28 $ 10,968.56 $ 1,000.00 $ 2,800.00 $ 3,800.00 $ 7,600.00 $ 33 611E98690 CATCH BASIN, MISC.: 12” NYOPLAST BASIN 1 EA 1,860.28 $ 1,240.18 $ 3,100.46 $ 3,100.46 $ 1,000.00 $ 1,500.00 $ 2,500.00 $ 2,500.00 $ 34 254E01000 PAVEMENT PLANING, ASPHALT CONCRETE 1.50” 99.0 SY 20.00 $ 13.34 $ 33.34 $ 3,300.66 $ 5.00 $ 25.00 $ 30.00 $ 2,970.00 $ 35 301E56000 ASPHALT CONCRETE BASE, PG64-22, (449) 56 CY 171.20 $ 114.14 $ 285.34 $ 15,979.04 $ 50.00 $ 250.00 $ 300.00 $ 16,800.00 $ 36 304E20000 AGGREGATE BASE 78 CY 67.61 $ 45.07 $ 112.68 $ 8,789.04 $ 16.00 $ 50.00 $ 66.00 $ 5,148.00 $ 37 407E10000 TACK COAT 48 GAL 2.67 $ 1.78 $ 4.45 $ 213.60 $ 50.00 $ 150.00 $ 200.00 $ 9,600.00 $ 38 441E70000 ASPHALT CONCRETE SURFACE, TYPE 1, (449) PG64-22 32 CY 328.78 $ 219.18 $ 547.96 $ 17,534.72 $ 160.00 $ 200.00 $ 360.00 $ 11,520.00 $ 39 441E70500 ASPHALT CONCRETE SURFACE COURSE, TYPE 1 (449), (DRIVEWAYS) 2 CY 583.52 $ 389.02 $ 972.54 $ 1,945.08 $ 160.00 $ 200.00 $ 360.00 $ 720.00 $ 40 452E10010 6" NON-REINFORCED CONCRETE PAVEMENT, CLASS QC 1P 17 SY 125.90 $ 83.93 $ 209.83 $ 3,567.11 $ 42.00 $ 75.00 $ 117.00 $ 1,989.00 $ 41 452E12010 8” NON-REINFORCED CONCRETE PAVEMENT, CLASS QC 1P 26 SY 105.15 $ 70.10 $ 175.25 $ 4,556.50 $ 19.00 $ 80.00 $ 99.00 $ 2,574.00 $ 42 611E01800 8” CONDUIT, TYPE B 707.45 47 FT 75.73 $ 50.49 $ 126.22 $ 5,932.34 $ 10.00 $ 30.00 $ 40.00 $ 1,880.00 $ 43 611E02001 8” CONDUIT, TYPE C, AS PER PLAN 707.45 100 FT 48.58 $ 32.39 $ 80.97 $ 8,097.00 $ 15.00 $ 35.00 $ 50.00 $ 5,000.00 $ 44 611E99574 MANHOLE, NO. 3 2 EACH 1,824.60 $ 1,216.40 $ 3,041.00 $ 6,082.00 $ 3,000.00 $ 2,000.00 $ 5,000.00 $ 10,000.00 $ 45 611E99654 MANHOLE ADJUSTED TO GRADE 1 EACH 800.26 $ 533.51 $ 1,333.77 $ 1,333.77 $ 800.00 $ 1,000.00 $ 1,800.00 $ 1,800.00 $ 100 ROADWAY 200 EROSION CONTROL 400 PAVEMENT 500 SANITARY SEWER 300 DRAINAGE 24-Mar-26 Tabulation of Bid by D2 Excavating, LLC Tabulation of Bid by Denes Concrete, Inc. File: Bid Tab 2026-01 Replace S Pleasant St Bridge; 3/24/2026 Page 1

Bid Tabulation For Contract 2026-01 Replace S Pleasant St Bridge (LOR-M0003-072) ODOT PID 115995; Federal Project No. E220(076) Bid Date: 1 2 Contractor Bid Security - Indicate Yes/No x Yes No x Yes No Ref. No. Item No. Item Description Quantity Unit Unit Price Labor Unit Price Material Total Unit Price Labor and Material Total Bid Amount of Item Unit Price Labor Unit Price Material Total Unit Price Labor and Material Total Bid Amount of Item 24-Mar-26 Tabulation of Bid by D2 Excavating, LLC Tabulation of Bid by Denes Concrete, Inc. 46 638E01400 8” WATER MAIN DUCTILE IRON PIPE ANSI CLASS 52, BOLTLESS-RESTRAINED JOINTS AND FITTINGS 100 FT 130.34 $ 86.90 $ 217.24 $ 21,724.00 $ 106.00 $ 550.00 $ 656.00 $ 65,600.00 $ 47 638E07302 18” STEEL PIPE ENCASEMENT, BORED OR JACKED 53 FT 180.11 $ 120.07 $ 300.18 $ 15,909.54 $ 150.00 $ 400.00 $ 550.00 $ 29,150.00 $ 48 638E08300 4” INSERTING VALVE AND VALVE BOX 1 EA 5,268.37 $ 3,512.25 $ 8,780.62 $ 8,780.62 $ 9,363.00 $ 35,000.00 $ 44,363.00 $ 44,363.00 $ 49 630E85000 REMOVAL OF GROUND MOUNTED SIGN AND STORAGE 1 EA 64.94 $ 43.29 $ 108.23 $ 108.23 $ 25.00 $ 75.00 $ 100.00 $ 100.00 $ 50 630E86002 REMOVAL OF GROUND MOUNTED POST SUPPORT AND DISPOSAL 1 EA 81.17 $ 54.11 $ 135.28 $ 135.28 $ 25.00 $ 75.00 $ 100.00 $ 100.00 $ 51 644E00630 CROSSWALK LINE, 24” 50 FT 32.68 $ 21.78 $ 54.46 $ 2,723.00 $ 15.00 $ 35.00 $ 50.00 $ 2,500.00 $ 52 614E12420 DETOUR SIGNING 1 LS 4,201.36 $ 2,800.91 $ 7,002.27 $ 7,002.27 $ 1,000.00 $ 6,000.00 $ 7,000.00 $ 7,000.00 $ 53 616E10000 WATER 5 MGAL 7.19 $ 4.79 $ 11.98 $ 59.90 $ 25.00 $ 75.00 $ 100.00 $ 500.00 $ 54 202E11002 STRUCTURE REMOVED, OVER 20 FOOT SPAN 1 LS 12,984.62 $ 8,656.41 $ 21,641.03 $ 21,641.03 $ 35,000.00 $ 45,000.00 $ 80,000.00 $ 80,000.00 $ 55 503E11100 COFFERDAMS AND EXCAVATION BRACING 1 LS 57,000.00 $ 38,000.00 $ 95,000.00 $ 95,000.00 $ 21,655.00 $ 110,000.00 $ 131,655.00 $ 131,655.00 $ 56 503E21100 UNCLASSIFIED EXCAVATION 817 CY 26.00 $ 17.34 $ 43.34 $ 35,408.78 $ 20.00 $ 60.00 $ 80.00 $ 65,360.00 $ 57 505E11100 PILE DRIVING EQUIPMENT MOBILIZATION 1 LS 26,675.30 $ 17,783.53 $ 44,458.83 $ 44,458.83 $ 2,000.00 $ 15,000.00 $ 17,000.00 $ 17,000.00 $ 58 507 E00100 STEEL PILES HP 10X42, FURNISHED 1,140 FT 23.68 $ 15.78 $ 39.46 $ 44,984.40 $ 10.00 $ 46.00 $ 56.00 $ 63,840.00 $ 59 507 E00150 STEEL PILES HP 10X42, DRIVEN 950 FT 6.77 $ 4.52 $ 11.29 $ 10,725.50 $ 5.00 $ 35.00 $ 40.00 $ 38,000.00 $ 60 507E93300 STEEL POINTS OR SHOES 38 EA 100.03 $ 66.69 $ 166.72 $ 6,335.36 $ 15.00 $ 140.00 $ 155.00 $ 5,890.00 $ 61 509E10000 EPOXY COATED REINFORCING STEEL 17,251 LB 1.44 $ 0.96 $ 2.40 $ 41,402.40 $ 1.00 $ 1.50 $ 2.50 $ 43,127.50 $ 62 511E46011 CLASS QC1 CONCRETE, RETAINING/WINGWALL NOT INCLUDING FOOTING, AS PER PLAN 75 CY 343.28 $ 228.85 $ 572.13 $ 42,909.75 $ 175.00 $ 600.00 $ 775.00 $ 58,125.00 $ 63 511E46510 CLASS QC1 CONCRETE, FOOTING 123 CY 362.44 $ 241.63 $ 604.07 $ 74,300.61 $ 500.00 $ 200.00 $ 700.00 $ 86,100.00 $ 64 512E10100 SEALING OF CONCRETE SURFACES (EPOXY- URETHANE) 91 SY 29.87 $ 19.92 $ 49.79 $ 4,530.89 $ 10.00 $ 25.00 $ 35.00 $ 3,185.00 $ 65 512E33001 TYPE 2 WATERPROOFING, AS PER PLAN 324 SY 11.86 $ 7.90 $ 19.76 $ 6,402.24 $ 10.00 $ 20.00 $ 30.00 $ 9,720.00 $ 66 517E76300 RAILING, MISC.: DECORATIVE STEEL RAILING 74 FT 251.91 $ 167.94 $ 419.85 $ 30,858.98 $ 78.00 $ 400.00 $ 478.00 $ 35,133.00 $ 67 518E21200 POROUS BACKFILL WITH GEOTEXTILE FABRIC 60 CY 133.07 $ 88.72 $ 221.79 $ 13,307.40 $ 38.00 $ 95.00 $ 133.00 $ 7,980.00 $ 68 518E40000 6” PERFORATED CORRUGATED PLASTIC PIPE 108 FT 24.04 $ 16.03 $ 40.07 $ 4,327.56 $ 10.00 $ 15.00 $ 25.00 $ 2,700.00 $ 69 518E40010 6” NON-PERFORATED CORRUGATED PLASTIC PIPE, INCLUDING SPECIALS 95 FT 24.05 $ 16.03 $ 40.08 $ 3,807.60 $ 10.00 $ 16.00 $ 26.00 $ 2,470.00 $ 70 530E13000 SPECIAL – FORM LINER 847 SF 8.36 $ 5.58 $ 13.94 $ 11,807.18 $ 15.00 $ 10.00 $ 25.00 $ 21,175.00 $ 71 530E14000 SPECIAL – STRUCTURAL SURVEY AND MONITORING OF VIBRATION 1 LS 6,668.83 $ 4,445.88 $ 11,114.71 $ 11,114.71 $ 4,000.00 $ 6,000.00 $ 10,000.00 $ 10,000.00 $ 72 606E15350 GUARDRAIL, TYPE MGS WITH SOCKETED POSTS 38 FT 111.76 $ 74.50 $ 186.26 $ 6,984.75 $ 32.00 $ 120.00 $ 152.00 $ 5,700.00 $ 73 611E70001 CONDUIT, TYPE A, PRECAST REINFORFORCED CONCRETE THREE SIDED FLAT TOPPED CULVERT, AS PER PLAN (10’ RISE X 32’ SPAN) 44 FT 2,791.48 $ 1,860.99 $ 4,652.47 $ 202,754.64 $ 2,000.00 $ 7,000.00 $ 9,000.00 $ 392,220.00 $ 79 690E98400 SPECIAL – WORK INVOLVING ASBESTOS CONTAINING MATERIALS 1 LS 3,334.41 $ 2,222.94 $ 5,557.35 $ 5,557.35 $ 500.00 $ 1,500.00 $ 2,000.00 $ 2,000.00 $ 74 103E05000 PREMIUM FOR CONTRACT PERFORMANCE BOND AND FOR PAYMENT BOND 1 LS 6,360.00 $ 4,240.00 $ 10,600.00 $ 10,600.00 $ 2,000.00 $ 10,000.00 $ 12,000.00 $ 12,000.00 $ 75 614E11000 MAINTAINING TRAFFIC 1 LS 3,334.41 $ 2,222.94 $ 5,557.35 $ 5,557.35 $ 1,000.00 $ 4,000.00 $ 5,000.00 $ 5,000.00 $ 76 623E16010 FIELD OFFICE, TYPE B 3 MNTH 143.71 $ 95.81 $ 239.52 $ 718.56 $ 1,700.00 $ 5,000.00 $ 6,700.00 $ 20,100.00 $ 800 MAINTENANCE OF TRAFFIC 900 STRUCTURE OVER 20 FOOT SPAN 1000 INCIDENTALS 600 WATER WORK 700 TRAFFIC CONTROL File: Bid Tab 2026-01 Replace S Pleasant St Bridge; 3/24/2026 Page 2

Bid Tabulation For Contract 2026-01 Replace S Pleasant St Bridge (LOR-M0003-072) ODOT PID 115995; Federal Project No. E220(076) Bid Date: 1 2 Contractor Bid Security - Indicate Yes/No x Yes No x Yes No Ref. No. Item No. Item Description Quantity Unit Unit Price Labor Unit Price Material Total Unit Price Labor and Material Total Bid Amount of Item Unit Price Labor Unit Price Material Total Unit Price Labor and Material Total Bid Amount of Item 24-Mar-26 Tabulation of Bid by D2 Excavating, LLC Tabulation of Bid by Denes Concrete, Inc. 77 623E10000 CONSTRUCTION LAYOUT STAKES AND SURVEYING 1 LS 3,600.00 $ 2,400.00 $ 6,000.00 $ 6,000.00 $ 3,000.00 $ 15,000.00 $ 18,000.00 $ 18,000.00 $ 78 624E10000 MOBILIZATION 1 LS 9,129.62 $ 6,086.42 $ 15,216.04 $ 15,216.04 $ 1,000.00 $ 3,500.00 $ 4,500.00 $ 4,500.00 $ Totals: 1,018,858.24 $ 1,522,262.50 $ File: Bid Tab 2026-01 Replace S Pleasant St Bridge; 3/24/2026 Page 3

MEMORANDUM DATE: March 26, 2026 TO: Jeff Baumann, Public Works Director FROM: Diane Ramos, EEO Coordinator/Communications Manager RE: EEO REVIEW – 2026-01 Replace South Pleasant Street Bridge The EEO Compliance materials submitted by bidders of the subject project have been reviewed. EEO compliance regarding this project is as follows: Approved D2 Excavating LLC Denes Concrete Inc. Conditionally Approved N/A Not Approved N/A

April 20, 2026 6. E. Through: Greg Holcomb, City Manager From: Jeff Baumann, Public Works Director SUBJECT: Ordinance No. 26-30 AC CMS: An Ordinance Authorizing the City Manager to Enter into a Professional Services Agreement with TRC Engineers, Inc. of Cleveland, Ohio to Provide Construction Administration and Inspection Services for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995, to Go into Immediate Effect Attachments Ordinance No. 26-30 AC CMS Recommendation Agreement

CITY OF OBERLIN, OHIО ORDINANCE NO. 26-30 AC CMS AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH TRC ENGINEERS, INC. OF CLEVELAND, OHIO TO PROVIDE CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR THE SOUTH PLEASANT STREET BRIDGE REPLACEMENT PROJECT, ODOT PID 115995, TO GO INTO IMMEDIATE EFFECT BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION 1. That the City Manager is hereby authorized and directed to enter into a Professional Services Agreement with TRC Engineers, Inc. of Cleveland, Ohio to provide Construction Administration and Inspection Services, substantially in the form attached hereto, for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995 in the not to exceed amount of $175,102.45. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To authorize the Construction Administration and Inspection Services contract for the South Pleasant St. Bridge in a timely manner to ensure the orderly and efficient replacement of the bridge and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: April 20, 2026 2nd Reading: __________________ 3rd Reading: ___________________ ATTEST: ______________________________ __________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Public Works Office • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.7204 • (F) 440.775.7208 • www.cityofoberlin.com April 14, 2026 TO: Council President City Councilmembers CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Jeff Baumann, Public Works Director SUBJECT: South Pleasant St. Bridge Construction Administration & Inspection Services Contract Purpose and Recommendation The Public Works Department is recommending to City Council to accept the bid of D2 Excavating, LLC to replace the bridge on South Pleasant St. In order to manage this project in accordance with federal regulations and the ODOT Local Public Agency Project Manual, Public Works requires the professional assistance of a qualified engineering firm. We recommend that City Council authorize a Professional Services Agreement with TRC Engineers, Inc. of Cleveland, Ohio to provide Construction Administration and Inspection Services for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995 in the not to exceed amount of $175,102.45. A copy of the proposed Professional Services Agreement is attached. Background & Discussion City Engineer Randall Roberts and I have been working on replacement of the bridge on South Pleasant St. over Plum Creek since 2020. Considerable background information and project context are included in separate recommendations to award the construction contract to D2 Excavating and to authorize an amendment to our Engineering Services agreement with the design engineer, Shaffer, Johnston, Lichtenwalter & Associates, (SJL). In conjunction with finalizing the construction bids, Randall and I developed and posted the announcement for Construction Management services to ODOT’s web-site in accordance with their qualification-based selection processes. We received three responses by the March 17th due date from: TRC Engineers, American Structurepoint and Quality Control Inspection, Inc. Randall and I reviewed and ranked each Letter of Interest independently and in accordance with ODOT’s scoring system. TRC earned the highest rating.

The proposed scope of work includes:  Post-award & Pre-construction services. Tracking all submittals, notifications and approvals, etc.  Field engineering and inspection services  Materials Management, Testing and Certification  Project Documentation  Planning and managing pre-construction and progress meetings. Coordinating information flows and addressing stakeholder concerns  Coordinating progress payments  Coordinating any necessary change orders  Claims management if required  Prevailing Wage compliance  EEO & DBE contract compliance  Project close-out and documentation Fiscal Impact $1,125,572 has been budgeted in 2026 for the replacement of the South Pleasant St. bridge. This includes the ODOT contribution of $818,340 and $307,232 from the City’s Income Tax Capital Improvement Fund #112. By my calculation and in aggregate, we will be at $1,229,723.49, about $104,000 over budget. There is currently an unencumbered balance of $2,565,609.44 in the Street Improvement line item so funds are available to award all of the contracts associated with the South Pleasant St. bridge replacement project. It is possible that a budget adjustment to increase appropriations could become necessary to make up the shortfall later in the year. We won’t know until the various projects have been bid and awarded. Consultation The proposed Agreement is based on ODOT project management requirements. This recommendation is based on the qualification-based selection processes described above. Finance Director Marin Fowler has been alerted to the potential budget shortfall. The proposed Agreement and the authorizing legislation have been forwarded to the City’s Law Director Jon Clark for review and approval. Conclusion The Public Works Department recommends that City Council authorize the proposed Professional Services Agreement with TRC Engineers, Inc. of Cleveland, Ohio to provide Construction Administration and Inspection Services for the South Pleasant Street Bridge Replacement Project, ODOT PID 115995 in the not to exceed amount of $175,102.45. Public Works further recommends that City Council authorize the proposed contract to go into immediate effect at the April 20, 2026 City Council meeting “to provide for professional construction administration and inspection services for the timely replacement of the South Pleasant St. Bridge.” If there are any questions, please let me know. Cc: Randall Roberts, City Engineer

Page 1 of 14 C-01 ver. 2024.04.19 PROFESSIONAL SERVICES AGREEMENT LOR-South Pleasant Street PID No. 115995 City of Oberlin This Professional Services Agreement for a Single Project (“Agreement”) is made as of June 1, 2026 (“Effective Date”) by and between City of Oberlin, an Ohio municipal corporation, having offices at 85 South Main St., Oberlin, OH 4407, (“Client”), and TRC Engineers Inc., having offices at 1382 West 9th Str. Cleveland OH. 44113 (“TRC”). Sometimes herein Client and TRC are referred to individually as a “Party” and collectively as the “Parties.” As used herein, the term “Affiliate” means any direct or indirect, current or future, subsidiary of a Party, or any other entity which is controlled by a Party, or which controls a Party directly or through one or more intermediaries. The term “control” as used in the prior sentence means possession, directly or indirectly, of at least fifty percent (50%) of the voting equity of another entity (or other comparable interest for an entity other than a corporation), or the power to direct or cause the direction of the management or policies of an entity, whether through ownership of securities, by contract, or otherwise. Whereas, Client desires to contract with TRC to provide professional services on a nonexclusive basis for the LOR-South Pleasant Street Bridge Replacement Project (“Project”) located in the City of Oberlin (“Project Site”); and Whereas, TRC is willing to provide professional services to Client on a nonexclusive basis. Now, therefore, the Parties understand, acknowledge, and agree that this Agreement will establish the terms and conditions for certain Work (defined below) specifically identified herein to be performed by TRC. CONSPICUOUS AND FAIR NOTICE EACH PARTY REPRESENTS TO THE OTHER THAT (1) IT HAS CONSULTED AN ATTORNEY CONCERNING THIS AGREEMENT OR, IF IT HAS NOT CONSULTED AN ATTORNEY, IT WAS PROVIDED THE OPPORTUNITY AND HAD THE ABILITY TO DO SO, BUT MADE AN INFORMED DECISION NOT TO DO SO, AND (2) IT FULLY UNDERSTANDS ITS RIGHTS AND OBLIGATIONS UNDER THIS AGREEMENT. ARTICLE 1. WORK, AGREEMENT DOCUMENTS, AND PROJECT INFORMATION 1.1 Work, Deliverables, Materials. TRC will perform the consulting, engineering, and/or other professional services (the “Work”), provide the Deliverables (defined below in Section 12.1), and/or procure the materials and/or equipment (“Materials”), as set forth in detail in Exhibit A. 1.2 Agreement Documents. TRC will perform the Work in accordance with the terms, provisions, conditions, and specifications set forth in the following documents, all of which are incorporated herein by this reference, and which together form the Agreement Documents: (a) This Agreement and any fully executed amendments; (b) any purchase order or similar document issued by Client authorizing the Work (“Client Authorization”); (c) all fully executed Change Orders (defined below); (b) Exhibit A – Work, Contract Price, and Contract Time; (c) Exhibit B – Rates and Billing Terms;

Page 2 of 14 C-01 ver. 2024.04.19 (d) Exhibit C – Standard Invoice Formats; and (e) Exhibit D – Remittance Instructions. Any pre-printed terms set forth in any Client Authorization shall be of no effect and are expressly excluded from this Agreement. 1.3 Interpretation. In the event of any conflict or inconsistency between or among any of the Agreement Documents, the order of precedence is as shown in Section 1.2 above unless expressly stated otherwise herein. In the event of any conflict or inconsistency between or among the terms or conditions established in a Change Order or amendment and the Agreement, the terms of such Change Order or amendment will take precedence over those of the Agreement. No other terms or conditions shall be applicable to the Work. 1.4 Defined Terms. Some capitalized terms used in the Agreement are defined in Exhibit A. Any term defined in Exhibit A will have the same meaning throughout the Agreement, and any term defined in the Agreement will have the same meaning in any exhibit. As used herein, the term “day” means “calendar day.” ARTICLE 2. COMPENSATION AND INVOICING 2.1 Compensation. Client shall pay the Contract Price set forth in Exhibit A. 2.2 Invoicing. TRC will bill for its Work, and Client shall compensate TRC, as provided in Exhibit A. TRC will submit monthly invoices for Work rendered and expenses incurred in the prior month. (a) Time and Expense or Time and Materials. Any Work performed on a time and expense or time and materials (“T&M”) basis will be invoiced in accordance with the Rates and Billing Terms set forth in Exhibit B. Use of TRC-owned equipment will be billed in accordance with TRC’s standard fee schedule. TRC’s Work may include reimbursable expenses, including charges incurred for travel, transportation, temporary lodging, meals, telephone calls, fax, postage, courier service, photographic, photocopying, and other fees and costs reasonably incurred in connection with the Work. Unless otherwise stated, the Contract Price does not include any present or future federal, state, or local property, license, privilege, sales, use, excise, gross receipts or other like taxes or assessments which may be applicable to, measured by, imposed upon, or resulting from the performance of the Work. (b) Lump Sum or Unit Prices. If Work is performed on a lump sum or unit price basis, TRC will invoice on the schedule provided for in Exhibit B or, if no invoicing schedule is included in Exhibit B, based on percentage of completion of Work or number of units completed, as applicable. (c) Invoice Format. TRC’s invoices will follow the format shown in Exhibit C – invoices for Work performed on a T&M basis will follow the format in Exhibit C(1), and invoices for Work performed on a lump sum basis will follow the format in Exhibit C(2). (d) Disputed Invoices. If Client objects to all or any portion of an invoice, it must notify TRC in writing detailing the nature of the objection within seven (7) days from the date of receipt of the invoice, and must pay any undisputed portion of the invoice as provided in Section 2.3 below. The Parties will confer immediately after Client advises of a dispute and the Parties will make every effort to immediately resolve the disputed portion of the invoice. If the Parties fail to reach agreement at the project level on a disputed invoice within thirty (30) days of the date of the invoice, either Party has the option of proceeding in accordance with Article 15, Dispute Resolution.

Page 3 of 14 C-01 ver. 2024.04.19 2.3 Payment Terms. Except as provided in Section 2.2(c) above, Client must pay all invoices as set forth in the remittance instructions in Exhibit D no later than thirty (30) days after the date of the invoice. 2.4 Failure to Pay. If Client does not pay TRC within forty-five (45) days of the date of an invoice, then, upon seven (7) days’ written notice to Client, TRC may suspend performance of the Work and any Deliverables until it receives payment of the amount owing. 2.5 Records/Audit. TRC will keep complete and accurate records in accordance with generally accepted accounting practices with respect to all amounts invoiced by TRC under this Agreement. TRC will keep such records pertaining to each invoice for two (2) years after the date of the invoice. If an audit is commenced within such two (2) year period, Client must provide TRC with advance written notice of the audit, such audit may only be performed during normal business hours, and such audit shall not extend to TRC’s overhead, markups, profit/loss information, fixed rates, unit prices, prices expressed as percentages, efficiency in performing Work, or any trade secrets. ARTICLE 3. TIME FOR PERFORMANCE 3.1 Time for Performance. TRC will use commercially reasonable efforts to perform the Work within the Contract Time to the extent consistent with the terms of this Agreement, the Standard of Care defined below, and the orderly progress of the Work. 3.2 Completion. TRC’s Work will be considered complete at the earlier of: (i) the date when TRC’s Deliverables are reasonably accepted by Client; or (ii) thirty (30) days after the date when the last of TRC’s Deliverables are submitted for final acceptance if Client does not notify TRC in writing within such 30-day period that the Deliverables fail to conform to the requirements of the Agreement. ARTICLE 4. ADDITIONAL AND CHANGED WORK, DELAYS 4.1 Work Added or Changed by Client. Client shall provide TRC with an equitable adjustment in compensation and time for performance for any Work added or changed by Client. Any changes or additions to the Work shall be set forth in a written document signed by both Parties (“Change Order”). TRC has no obligation to proceed with changed or additional work until the Parties execute a Change Order. 4.2 Force Majeure Events. No Party will be liable or responsible to the other Party, nor be deemed to have defaulted under this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other Party hereunder), to the extent such failure or delay is caused by a Force Majeure Event. The term “Force Majeure Event” means any event which: (a) is not within the reasonable control of the affected Party; and (b) causes the affected Party to be delayed in performance of, or unable to perform, its obligations under this Agreement. Subject to the foregoing, Force Majeure Events include, but are not limited to: drought; fire; flood; extreme weather conditions; earthquake; lightning; epidemic; war (whether declared or undeclared); acts of terrorism, or damage resulting therefrom; acts of God or the public enemy; explosion; rebellion; riot; civil disturbance; sabotage; vandalism; actions of third parties; actions of a court or other governmental entity; actions of, or failure to act by, regulatory agencies; strikes or other concerted acts of workers; accidents in shipping or transportation; and the closing or congestion (beyond reasonably foreseeable levels) in any harbor, dock, port, canal, or other adjunct of the shipping or navigation of or within any place; or pandemic, epidemic, or governmental activity in response to such pandemic or epidemic that impacts a Party’s ability to perform. The Party affected by a Force Majeure Event: (i) must promptly notify the other Party by email; (ii) is relieved from fulfilling its contractual obligations during the continuance of the Force Majeure Event to the extent the inability to perform is caused by the Force Majeure Event; (iii) as soon as reasonably possible after the Force Majeure, must fulfill or resume fulfilling its obligations hereunder; (iv) must promptly notify the other Party by email of the cessation or partial cessation of the Force Majeure

Page 4 of 14 C-01 ver. 2024.04.19 Event; and (v) will be entitled to equitable compensation and an equitable adjustment of the Contract Time to neutralize the effect of the Force Majeure Event. Within a reasonable time after cessation of the Force Majeure Event, any Party claiming additional time and/or compensation must provide the other Party with supporting information to substantiate its position. If the Parties fail to reach agreement at the project level on an amendment or a Change Order within thirty (30) days of the submission of supporting information, either Party has the option of proceeding in accordance with Article 15, Dispute Resolution. 4.3 Impacts to the Work. TRC will be entitled to equitable compensation for, and an equitable adjustment of the Contract Time, to the extent the Work is impacted by any additional or changed Work as a result of any actions or circumstances not the fault of TRC, including, but not limited to: a failure of Client to perform or cause performance of its obligations in accordance with the Agreement, including, but not limited to, failure to provide necessary access or Information (defined below); failure to provide necessary comments in connection with the development of any Deliverables (defined below); interference with or delay of any Work caused by Client, or other party for whom Client is responsible; any error, omission, or ambiguity in Information; changes in site conditions; delays in obtaining, or the absence, suspension, termination, or failure of renewal of, any permit, license, or governmental authorization; and encountering any unforeseen conditions. 4.4 Notice of Impacts to the Work. Whenever TRC discovers an event or a condition has impacted its Work so as to constitute a basis for a change in compensation or schedule, TRC will notify Client by email promptly after discovery of the event or condition, advising Client of the nature of the impact and requesting a Change Order. Within a reasonable time thereafter, TRC will provide Client supporting information to substantiate TRC’s position. If the Parties fail to reach agreement at the project level on a Change Order request within thirty (30) days’ of TRC’s submission of supporting information, either Party has the option of proceeding in accordance with Article 15, Dispute Resolution. 4.5 Delays by TRC. If the Work is not progressing in accordance with the project schedule due to TRC’s fault, TRC will take appropriate corrective measures to recover the schedule at TRC’s expense, to the extent the delays are caused by TRC’s fault. 4.6 Litigation Services. At the request of Client, TRC will provide testimony and other evidence in any litigation, hearings, or proceedings to which Client is or becomes a party in connection with the Work performed under this Agreement, provided that, to the extent allowable by law, Client agrees to compensate TRC at its then-current rates for its time and expenses (as provided in Exhibit B hereto) in connection with such evidence or testimony. If TRC is compelled by legal process to provide testimony or produce documents or other evidence in connection with Work performed, TRC agrees to contact Client and cooperate with Client and Client’s counsel, and Client agrees, to the extent allowable by law, to compensate TRC at its then-current rates for its time and expenses (as provided in Exhibit B hereto) in connection with any testimony or evidence production. ARTICLE 5. CLIENT’S RESPONSIBILITIES 5.1 Client Information. Client will furnish to TRC all existing studies, reports, surveys, inspections, Project Site evaluations, data, and other information available or that becomes available to Client and pertinent to TRC’s performance of the Work (“Information”), authorize TRC to obtain additional Information as required; and furnish the services of others where necessary for the performance of the Work. TRC will be entitled to use and rely on the completeness and accuracy of all such Information. 5.2 Access. Where necessary for performance of the Work, Client will arrange for TRC access to any site or property. 5.3 Subsurface Investigations. If the Work involves subsurface investigation, excavation, or drilling, Client must provide TRC with assistance in locating underground structures or utilities in the vicinity of any

Page 5 of 14 C-01 ver. 2024.04.19 such activities. If despite commercially appropriate practices neither Client nor TRC can confirm the location of such underground structures or utilities, Client agrees that TRC is not responsible for any costs associated with, and accepts all liability and costs associated with, the repair, replacement, or restoration of any damage caused by the performance of the Work. 5.4 Communication. Client will designate an authorized representative who will be responsible for communications and consultation with TRC and who will have the authority to make decisions necessary for TRC to perform its Work. ARTICLE 6. TRC’S OBLIGATIONS AND WARRANTY 6.1 Standard of Care. TRC will perform the Work consistent with the professional skill and care ordinarily provided by the same type of professional, for a project of similar size, scope, and complexity during the time which the Work is provided, and in a similar locality, under similar circumstances (“Standard of Care”). 6.2 Warranty for Materials. In the event TRC procures Materials pursuant to this Agreement, TRC warrants to Client that the Materials will be new and free of defects in workmanship (“Warranty”). 6.3 Remedies. If TRC’s Work fails to meet the Standard of Care (“Nonconforming Work”), or if any Materials fail to meet the Warranty (“Defective Materials”), and if Client provides written notice to TRC of such failure no later than one (1) year after completion of the Work (“Correction Period”), at TRC’s option TRC will within a reasonable time after receipt of written notice: (a) re-perform the Non- conforming Work; (b) repair or replace the Defective Materials; or (c) refund the amount of compensation paid to TRC for such Non-conforming Work and/or Defective Materials. Client will provide TRC access to the Project Site so TRC can perform its obligations under this Section 6.3. 6.4 Warranty Limitation. THE STANDARD OF CARE IS NOT A WARRANTY OR GUARANTEE, AND TRC HAS NO SUCH OBLIGATION, EXPRESS OR IMPLIED, WITH RESPECT TO PROFESSIONAL SERVICES. NOTHING IN THIS AGREEMENT WILL BE INTERPRETED TO REQUIRE TRC TO PERFORM PROFESSIONAL SERVICES TO ANY HIGHER STANDARD OR HAVE ANY OBLIGATION IN THE PERFORMANCE OF PROFESSIONAL SERVICES IN EXCESS OF WHAT IS REQUIRED BY THE STANDARD OF CARE, AND THIS SECTION WILL CONTROL OVER ANY CONTRARY PROVISION. OTHER THAN THE EXPRESS WARRANTIES CONTAINED HEREIN, TRC DISCLAIMS ALL WARRANTIES, WHETHER STATUTORY, EXPRESS, OR IMPLIED, INCLUDING ALL WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE IN TRADE. SUBJECT TO TRC’S LIABILITY UNDER SECTION 9.2, CLIENT’S EXCLUSIVE REMEDIES AND TRC’S ONLY OBLIGATIONS ARISING OUT OF A CLAIM FOR NONCONFORMING WORK AND/OR DEFECTIVE MATERIALS FOLLOWING SUBSTANTIAL COMPLETION OF THE WORK WILL BE THOSE STATED IN THIS ARTICLE 6. 6.5 Licenses. TRC will obtain in TRC’s name the known licenses, permits, or other approvals from any governmental agency or regulatory body that are necessary for TRC to perform the Work. 6.6 Resources. TRC will obtain all tools, equipment, materials, software, and licenses that are necessary for TRC to perform the Work. 6.7 Employees. TRC will employ, discharge, pay, control, and direct its employees. TRC will employ only skilled professionals for Work requiring special qualifications. 6.8 Inspections. If the Work includes inspections during or after construction based upon TRC-prepared drawings or specifications, notwithstanding anything to the contrary herein, consistent with the Standard

Page 6 of 14 C-01 ver. 2024.04.19 of Care, TRC will visit the Project Site at intervals appropriate to the state of the contractor's operations, or as specifically provided in TRC’s Work, (1) to become generally familiar with and to keep Client informed about the progress and quality of the portion of the construction work completed, (2) to endeavor to guard Client against defects and deficiencies in the construction work, and (3) to determine in general if the construction work is being performed in a manner indicating that, when fully completed, will be in accordance with the applicable contract documents, but the sole responsibility for compliance with drawings and specifications will be with the entity performing the construction. TRC shall not have control of, nor be in charge of, nor shall be responsible for, the means, methods, techniques, sequences, procedures, construction, or safety precautions and programs in connection with any construction work, as these are solely the construction contractor’s rights and responsibilities. Furthermore, TRC shall not be responsible for the failure of Client, or any party under contract with Client, including, but not limited to, any architect, engineer, consultant, contractor, or subcontractor, to carry out their respective responsibilities in accordance with their legal and contractual obligations. 6.9 Communication. TRC will designate an authorized representative who will be responsible for communications and consultation with Client and who will have the authority to make decisions necessary for TRC to perform its Work. TRC will advise Client at regular intervals of the status of the Work. ARTICLE 7. CONFIDENTIALITY 7.1 Confidentiality Agreement. The Party receiving Confidential Information may include that Party’s Representatives (“Recipient”). The term “Representatives” means a Party’s Affiliates and each of their respective employees, agents, subcontractors, and advisors. Recipient is not permitted to reveal Confidential Information (defined in Section 7.2 below) to any third party without written consent from an authorized representative of the Party disclosing the Confidential Information (“Discloser”). Notwithstanding the foregoing, Client acknowledges that TRC’s review of Client’s Confidential Information will inevitably enhance TRC’s knowledge and understanding of Client’s business in a way that cannot be separated from TRC’s other knowledge, and Client agrees that this Agreement shall not restrict TRC in connection with the purchase, sale, or consideration of, or decisions related to, other investments. 7.2 Confidential Information. The term “Confidential Information” includes: (i) all non-public information, materials, or products developed pursuant to this Agreement; and (ii) information about a Party’s or its Representatives’ business affairs, employees, finances, client and supplier relationships, rates, pricing, means and methods of work, services, intellectual property, trade secrets, and other sensitive, marketing, or proprietary information, whether disclosed orally or in written, electronic, or other form or media. Notwithstanding the foregoing, however, Confidential Information shall not include the following: (i) information which at the time of disclosure is or becomes publicly available other than as a result of a disclosure by an act or omission of Recipient; (ii) information which is or becomes available to Recipient on a nonconfidential basis from a source (other than from Discloser) which is not prohibited from disclosing such information pursuant to a legal, contractual or fiduciary obligation to Discloser; (iii) information which was already known to Recipient; or (iv) information which is independently developed by Recipient. 7.3 Legal Obligation to Disclose. If Recipient is required by applicable law, regulation, or legal process to disclose any of the Confidential Information, Recipient will notify Discloser promptly so Discloser may (i) seek a protective order or other appropriate remedy, (ii) take action to assure confidential handling of such information, and/or (iii) in its sole discretion, waive compliance with the terms of this Agreement. In the event such protective order or other remedy is not obtained, or Discloser waives compliance with the terms hereof, Recipient (i) may so disclose only that portion of the Confidential Information which it is legally required to disclose and shall, upon request, reasonably assist Discloser with Discloser’s efforts to obtain reliable assurance that confidential treatment will be afforded such Confidential Information, and (ii) shall not be liable for such disclosure. Notwithstanding the foregoing, Client

Page 7 of 14 C-01 ver. 2024.04.19 acknowledges that one or more of TRC’s Affiliates is a registered investment adviser and that TRC may be subject to routine examinations, investigations, regulatory sweeps, or other regulatory inquiries by applicable regulatory and self-regulatory authorities. Client agrees that TRC may make such disclosures as may be requested by any such authority (or examiner thereof) and will not be required to comply with the process described in this paragraph; provided that if the request by such authority (or examiner thereof) is specifically targeted at Client, TRC will notify Client (to the extent not prohibited by such authority or examiner or by applicable rule, regulation, or law) as promptly as practicable following such request. The provisions of Ohio Public Records laws, to the extent applicable, shall supersede any conflicting provision contained in this Section 7.3 7.4 Remedy. Each Party agrees the actual or threatened disclosure or use of any Confidential Information, other than as permitted under this Agreement, will cause irreparable harm to Discloser, and Discloser will be entitled, without prejudice or limit to any other remedy, to obtain injunctive relief to prevent such unauthorized use or disclosure. 7.5 Communications with Third Parties. To the extent the Work requires TRC to communicate with any third party including, but not limited to, owners of the Project Site or other locations, former employees, current employees, or government authorities, TRC shall so inform Client. For all such communications, Client releases TRC from claims of breach of confidentiality, waiver of privilege, or otherwise associated with any such communications. ARTICLE 8. INSURANCE 8.1 Required Insurance Coverage. TRC will obtain and maintain insurance of the types and amounts set forth herein. The insurance will be in effect before Work commences, and will remain in effect until completion of the Work. TRC will require any subcontractors to obtain and maintain coverages appropriate to their scope of work. TRC will have the following insurance coverage: (a) Worker’s Compensation Insurance and Employer’s Liability Insurance as required by the law of the state in which the Project is located, but Employer’s Liability coverage will be in the amount of $1,000,000 each accident; (c) Automobile Liability Insurance in the amount of $1,000,000 combined single limit per accident; (d) Commercial General Liability Insurance in the amount of $1,000,000 each occurrence, $2,000,000 general aggregate, and $2,000,000 products-completed operations aggregate; and, (e) Professional Liability Insurance in the amount of $1,000,000 each claim and $2,000,000 annual aggregate. 8.2 Additional Insured. TRC shall provide additional insured coverage to Client under TRC’s auto and CGL policies coverage using ISO endorsement form CG 20 10 12 19. 8.3 Certificates of Insurance. Prior to commencing Work, TRC will furnish Client with certificate(s) of insurance evidencing compliance with the insurance requirements herein. Renewal certificates will be provided to Client upon the expiration of any required insurance policies. No policy will be cancelled or not renewed without thirty (30) days’ prior written notice to Client. ARTICLE 9. INDEMNITY 9.1 Definitions. (a) “TRC Group” means TRC and its subcontractors of all tiers, and each of their Affiliates, and all their officers, directors, and employees. (b) “Client Group” means Client and its Affiliates, and all their officers, directors, and employees.

Page 8 of 14 C-01 ver. 2024.04.19 (c) “Losses” means any and all damages, costs, or expenses, including, but not limited to, reasonable attorneys’ fees, expert fees, and expenses and costs of litigation. (d) “Claims” means all third party claims, lawsuits, demands, or actions. 9.2 TRC’S INDEMNITY OBLIGATIONS. (a) TRC WILL INDEMNIFY AND HOLD HARMLESS CLIENT GROUP FROM ANY AND ALL LOSSES ARISING OUT OF CLAIMS TO THE EXTENT SUCH CLAIMS ARE CAUSED BY TRC’S NEGLIGENT ACTS, ERRORS, OR OMISSIONS IN THE PERFORMANCE OF ITS PROFESSIONAL SERVICES UNDER THIS AGREEMENT. (b) WITH THE EXCEPTION OF CLAIMS ARISING UNDER SECTION 9.2(a), TRC WILL INDEMNIFY AND HOLD HARMLESS CLIENT GROUP FROM LOSSES, AND WILL DEFEND CLIENT GROUP FROM CLAIMS, DUE TO BODILY INJURY, DISEASE, DEATH, OR PROPERTY DAMAGE TO THE EXTENT SUCH BODILY INJURY, DISEASE, DEATH, OR PROPERTY DAMAGE IS CAUSED BY THE NEGLIGENCE OR INTENTIONAL MISCONDUCT OF TRC IN THE PERFORMANCE OF ITS WORK. 9.3 RISK OF LOSS TO THE WORK. ADDITIONALLY, NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, IT IS UNDERSTOOD AND AGREED THAT CLIENT BEARS ALL RISK OF LOSS OF OR DAMAGE TO THE WORK AND THE FACILITIES WHICH ARE THE SUBJECT OF THE WORK INCLUDING ALL MATERIALS AND EQUIPMENT TO BE INCORPORATED THEREIN. 9.4 CONDITIONS PRECEDENT. EACH PARTY AGREES THAT AS A CONDITION PRECEDENT TO ITS OBLIGATIONS TO INDEMNIFY AND HOLD HARMLESS, CLIENT MUST GIVE PROMPT WRITTEN NOTICE TO TRC OF ANY CLAIM COVERED BY ARTICLES 9 OR 10, OR ANY OTHER INDEMNIFICATION CLAUSE IN THIS AGREEMENT. AS AN ADDITIONAL CONDITION PRECEDENT, FOR ANY CLAIM OTHER THAN A CLAIM ARISING OUT OF TRC’S ALLEGED PROFESSIONAL NEGLIGENCE, CLIENT WILL ALLOW TRC TO DEFEND AND SETTLE SUCH CLAIM. CLIENT MAY, AT CLIENT’S OPTION AND EXPENSE, RETAIN ADDITIONAL REPRESENTATION FOR ITS DEFENSE ARTICLE 10. HAZARDOUS SUBSTANCES AND POLLUTION 10.1 Pre-existing Conditions. Client and TRC acknowledge that, prior to the start of this Agreement, TRC has not generated, handled, stored, treated, transported, disposed of, or in any way taken responsibility for any toxic or hazardous substance, including any contaminated soils, wastes, or substances, as defined by law (“Hazardous Substances”) at the Project Site. Any Hazardous Substances originating with or generated by Client, or any pre-existing Hazardous Substances which are in, on, under, or migrating from the Project Site, or any Hazardous Substances introduced to the Project Site by any party other than TRC Group (collectively, “Non-TRC Hazardous Substances”), shall, as between TRC and Client, remain the sole and exclusive property of Client, it being the intention of the Parties that Client be solely responsible for such Non-TRC Hazardous Substances and shall be regarded as the owner and generator of all such Non-TRC Hazardous Substances for the purposes of this Agreement and all Work performed hereunder. 10.2 Hazardous Substances Encountered During the Work; Disposition of Samples. If TRC encounters unexpected Hazardous Substances during performance of the Work, and if, in TRC’s sole and exclusive judgment, such Hazardous Substances impede the performance of the Work, the Parties shall proceed as provided above in Section 4.4, and TRC shall suspend performance of the Work until such Hazardous Substances are properly contained and/or removed. When containerization and labeling of Hazardous Substances is included in TRC’s original scope of Work or is added by Change Order, TRC will appropriately contain and label such materials; and leave the containers on the Project Site for proper, lawful removal, transport, and disposal by Client. All samples of soil, groundwater, waste, rock, or other materials collected from the Project Site will remain the property of Client and will be returned to Client by TRC within thirty (30) days after submission of TRC’s report, unless applicable law requires the

Page 9 of 14 C-01 ver. 2024.04.19 retention or other disposition of such samples. All costs associated with the disposition or returning of samples will be charged to Client. TRC will not sign any hazardous waste manifests or bills of lading, and all such manifests and generator numbers will be in the name of, and signed by, Client. Nothing contained in this Agreement will be construed or interpreted as requiring TRC, its officers, agents, servants, or employees to assume the status of a generator, storer, treater, transporter, or disposer of hazardous substances, or an arranger for disposal of hazardous substances, or a disposal facility as those terms appear within the Resource Conservation Recovery Act, 42 USCA, Section 6901, et seq. (RCRA), or within any state statute of similar effect governing the treatment, storage, transportation or disposal of waste. 10.3 TRC INDEMNITY FOR HAZARDOUS SUBSTANCES AND POLLUTION. TO THE FULLEST EXTENT PERMITTED BY LAW, TRC SHALL ASSUME ALL RESPONSIBILITY FOR, INCLUDING CONTROL AND REMOVAL OF, AND SHALL RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS, ALL MEMBERS OF CLIENT GROUP FROM AND AGAINST ANY LOSSES ARISING OUT OF OR RELATING TO ANY HAZARDOUS SUBSTANCES BROUGHT TO OR RELEASED AT THE PROJECT SITE BY TRC GROUP. ARTICLE 11. ALLOCATION OF RISK 11.1 Client’s Separate Contractors. The Parties expressly acknowledge and agree that unless otherwise expressly provided for in Exhibit A, during the performance of the Work TRC shall not (a) supervise, direct or control Client’s other contractors or subcontractors at any tier; (b) have authority over or responsibility for the means, methods, techniques or sequences of work performed by such other contractors or subcontractors; (c) be responsible for job site safety or enforcement of federal, state, local or other safety requirements in connection with the work performed by such other contractors or subcontractors; (d) be responsible for inspecting equipment or tools used by such other contractors or subcontractors; (e) be liable for any failure of such other contractors or subcontractors to comply with applicable laws, rules, regulations, ordinances, codes, permit stipulations, or orders; or (f) be liable for the acts or omissions of such other contractors or subcontractors including their failure to perform in accordance with their contractual responsibilities. 11.2 Mutual Waiver of Consequential Damages. Notwithstanding anything to the contrary in this Agreement, TRC and Client waive any and all claims against each other and each other’s Affiliates, and under no circumstances shall either Party or its Affiliates be liable to the other, for incidental, consequential, special, multiple, and punitive damages arising out of or relating to this Agreement, regardless of whether such damages were foreseeable and whether or not the culpable Party was advised of the possibility of such damages, and regardless of whether a Party’s claim against the other Party is based in contract (including contract termination), indemnity, warranty, tort (including negligence), strict liability or otherwise. This mutual waiver includes, but is not limited to, rental expenses, loss of use, loss of production, loss of income, loss of profit (except profit arising directly from the Work), loss of financing, loss of business, and loss of reputation. 11.3 Limitation of Liability. To the fullest extent permitted by law, the total liability in the aggregate of TRC and its Affiliates, and each of their employees, officers, directors, subcontractors, or suppliers to Client and anyone claiming by, through or under Client, on all claims of any kind arising out of or in any way related to TRC’s Work, from any cause or causes whatsoever, including, but not limited to, negligence, errors, omissions, strict liability, indemnity, or breach of contract, will not exceed the compensation received by TRC under this Agreement. All such liability will terminate upon the expiration of the Correction Period specified in Section 6.3. THIS SECTION SETS FORTH TRC’S SOLE LIABILITY AND ENTIRE OBLIGATION AND CLIENT’S EXCLUSIVE REMEDY FOR ANY ACTION BROUGHT AGAINST TRC IN RELATION TO THIS AGREEMENT.

Page 10 of 14 C-01 ver. 2024.04.19 ARTICLE 12. DELIVERABLES 12.1 Ownership of Deliverables. All Deliverables shall become the sole and entire property of Client after TRC receives payment for such Deliverables. As used herein, the term “Deliverable” means completed instruments of professional services prepared solely and exclusively for Client pursuant to the requirements of this Agreement, such as stamped or final reports, surveys, studies, drawings, designs, calculations, analyses, recommendations, evaluations, checklists, protocols, procedures, test and acceptance plans, test results, and permits. The term “Deliverable” does not apply to TRC’s internal notes or documentation, field data, laboratory test data, calculations, estimates, or any work-in-progress except to the extent the Agreement requires submission of preliminary or progress reports or designs. Notwithstanding anything to the contrary herein, to the extent any Deliverables include proprietary information that is not prepared solely and exclusively for Client, such proprietary information shall remain the exclusive property of TRC, but Client will have unrestricted and non-exclusive rights and license to use such information. TRC’s proprietary information, includes, but is not limited to, its seal, stamp, or certification; know-how; methodologies; techniques; processes; tools, pre-existing documents; trade secrets, patents, patents pending, standard details, templates, figures, or specifications; computer programs; software; inventions; intellectual property; or systems utilized or developed (a) prior to the effective date of the Agreement; or (b) for any purpose other than performance of the Work. Furthermore, Client understands and agrees that TRC is a developer of computer software and that TRC may use its own proprietary software, as well as others properly licensed to TRC, in the performance of the Work, and may develop other proprietary software during the course of performing the Work, which may include preliminary database formats and spreadsheets as well as programming procedures and code. Client understands and agrees that all such programs, efforts, and materials are and will be the exclusive property of TRC (and/or third parties). 12.2 Use of Deliverables. Any Deliverable will be prepared solely for use of Client for this Project. The Deliverables are not intended or represented to be suitable to be reused by Client, or used or relied upon by others outside of Client or on extensions of the Project or on any other project. In the event Client, its employees, permitted assigns, successors, consultants, or contractors subsequently reproduces or otherwise uses the Deliverables or creates a derivative work based upon the Deliverables, unless prohibited by law, Client must remove or completely obliterate the original professional seals, trademarks, logos, and other indications on said Deliverables of the identity of TRC, its employees, and sub- consultants. TRC will be entitled to equitable compensation in connection with documenting any consent for Client or third parties to rely on the Deliverables for any purpose other than the purpose for which TRC prepared them. 12.3 Unauthorized Use of Deliverables. Client is prohibited from providing examples of TRC’s Work to any individual or entity known by, or that reasonably should be known by, Client to be a competitor of TRC for the purpose of reducing or eliminating the Work associated with this Agreement. Furthermore, Client is prohibited from providing any statistical sampling information on assessment issues, including but not limited to statistical sampling information on production rates, remedy rates, numbers of pole change outs, types of violations, etc., that is provided to Client by TRC, all of which must be treated by Client as Confidential Information. In the event any Deliverables are utilized or disclosed by Client in any manner outside the scope of, or prohibited by, this Agreement, TRC reserves the right to notify directly any third party of the limitations of its unauthorized use of the Deliverables. Client expressly acknowledges that this reservation by TRC is necessary to protect and preserve TRC’s professional reputation with respect to its work product. ARTICLE 13. SAFETY 13.1 Client’s Safety Requirements. Client must inform TRC of any written safety procedures and regulations applicable to the Project Site known to Client, as well as any special safety concerns or dangerous

Page 11 of 14 C-01 ver. 2024.04.19 conditions at the Project Site. TRC and its employees will adhere to the written safety procedures and regulations provided by Client. 13.2 Project Site Safety. TRC commits to providing a safe and healthy work environment for its personnel and will require the same of its subcontractors. TRC shall be responsible for the health and safety of its employees and be responsible for its activities, and shall at all times conduct its operations under this Agreement in a manner to avoid risk of endangerment to the health and safety of persons and property. Unless expressly included in the scope of Work, TRC will not have any responsibility for overall job safety for the Project or at the Project Site. If TRC determines that its field personnel are unable to access required locations or perform required Work in conformance with applicable safety standards, TRC may suspend performance until its personnel can safely perform their work. TRC will promptly provide Client with written notice of the location and nature of the unsafe conditions. If Client fails to provide safe access within a reasonable time, TRC may terminate or suspend its performance in accordance with Article 14. 13.3 Reporting of Incidents. In the event TRC is involved in any loss, injury, or damage on Client’s premises, or if such injury, loss or damage involves property, equipment, or personnel of Client, or if such accident involves any third party in any manner whatsoever while TRC is performing any duties within the scope of this Agreement, TRC will promptly report such injury, loss, or damage to the attention of Client’s designated representative. If the matter involves loss of life, serious injury, or substantial property loss or damage, this report will be made by telephone call, followed immediately by a report in writing sent via email. If the matter is of a less serious nature, notification may be made by email or by letter posted in regular United States mail. All injuries, loss or damage must be reported. The reporting of any such matter will not imply any admission of liability on the part of TRC. ARTICLE 14. TERMINATION AND SUSPENSION 14.1 Termination for Default. In the event of a material breach of this Agreement by either Party, the nonbreaching Party may give written notice to the breaching Party of the nature of the default and demand for cure. If the breaching Party fails to cure or materially commence to cure within ten (10) days from receipt of the default notice, the non-breaching Party may provide a written notice to the breaching Party of termination of the Agreement. 14.2 Termination or Suspension for Convenience. Either Party may terminate or suspend this Agreement, in whole or in part, by providing written notice to the other Party at least thirty (30) days prior to the effective date of termination. 14.3 Termination for Insolvency. Either Party has the right to immediately terminate the Agreement, by providing written notice to the other Party, in the event that (a) the other Party becomes insolvent, enters into receivership, is the subject of a voluntary or involuntary bankruptcy proceeding, or makes an assignment for the benefit of creditors; or (b) a substantial part of the other Party’s property becomes subject to any levy, seizure, assignment or sale for or by any creditor or government agency. 14.4 Payments Due Post-Termination. TRC will be entitled to receive payment for all Work performed prior to the effective date of the suspension or termination, plus all reasonable costs associated with the suspension or termination, including, but not limited to, demobilization costs, re-stocking fees, cancellation fees, and costs incurred with respect to non-cancellable commitments. If the suspension or termination is the result of TRC’s breach, prior to paying TRC Client will be entitled to offset its reasonable, direct, documented losses to the extent caused by TRC’s breach. If the suspension or termination is the result of Client’s breach, in addition to all other compensation to which TRC is entitled, TRC will be entitled to receive payment for its reasonable, direct, documented losses to the extent caused by Client’s breach. ARTICLE 15. DISPUTE RESOLUTION

Page 12 of 14 C-01 ver. 2024.04.19 15.1 Negotiation by Executives. The Parties will attempt in good faith to resolve any dispute, controversy, or claim arising out of or relating to the Project or the Agreement or the breach thereof (“Dispute”) promptly by negotiation. When either Party determines it has exhausted its efforts to resolve a Dispute at the Project level, that Party may provide written notice to the other Party of the Dispute. Within fifteen (15) days after the date of such notice, executives of both Parties who have authority to agree to a settlement of the Dispute and who are at a higher level of management than the persons with direct responsibility for administration of this Agreement will meet at a mutually acceptable time and place (or, otherwise, at the Project Site), and thereafter as often as they reasonably deem necessary, to attempt to resolve the Dispute. All negotiations pursuant to this will be treated as compromise and settlement negotiations for purposes of applicable rules of evidence. If the Parties do not resolve the Dispute within sixty (60) days of a Party notifying the other of the Dispute, unless extended by mutual agreement, either Party may commence litigation. 15.2 Governing Law, Jurisdiction, Venue. Unless otherwise required by law, this Agreement, and any act or transactions to which it will apply, or which are contemplated hereby or hereunder, will be governed by, and construed and interpreted in accordance with, the laws of the State where the Project is located without regard to choice of law or conflicts of law principles. If the Work under this Agreement is not for a Project in a physical location, this Agreement, and any act or transactions to which it will apply, or which are contemplated hereby or hereunder, will be governed by, and construed and interpreted in accordance with, the laws of the State of Connecticut. This choice of law expressly includes the applicable statutes of limitation. Venue for all actions under the Agreement will be within fifty (50) miles of the Project location or, if there is no physical Project location, in Hartford, Connecticut. ARTICLE 16. MISCELLANEOUS 16.1 Independent Contractor and Waiver of Benefits. TRC is an independent contractor and will not be regarded as an employee or agent of Client. TRC agrees that it will not receive, and is not eligible to participate in, any employee benefit plan, insurance program, disability plan, medical benefits plan, or any other fringe benefit program sponsored and maintained by Client for its regular active employees, and TRC hereby waives any rights or claims related thereto. 16.2 Compliance with Laws. TRC will observe all applicable provisions of the federal, state, and local laws and regulations, including those relating to equal opportunity employment. 16.3 Severability. If any term, covenant, condition, or provision of this Agreement is found by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of this Agreement will remain in full force and effect, and will in no way be affected, impaired, or invalidated thereby. 16.4 Waiver. No waiver of any provision of this Agreement, or consent to any departure therefrom, shall be effective unless in writing and signed by the waiving Party, and then such waiver or consent shall be effective only in the specific instance and for the specific purpose for which given. No failure or delay on the part of any Party in exercising any right, power or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any such right, power or remedy preclude any other or further exercise thereof or the exercise of any other right, power or remedy hereunder. 16.5 Assignment. Neither Party will assign or transfer this Agreement without the prior written consent of the other Party. Moreover, as a condition of any such written consent, such assignment will be subject to the terms and conditions herein and no greater rights or remedies will be available to the assignee. In the event of an assignment by Client, Client will provide TRC with the information necessary for notices and invoicing (as applicable) prior to the effective date of the assignment. Client hereby agrees that TRC may subcontract and/or assign some or all of the Work to one or more of its Affiliates to the extent necessary

Page 13 of 14 C-01 ver. 2024.04.19 to provide sufficient staffing and/or to comply with applicable insurance or professional licensing requirements. 16.6 Captions. The captions of the articles and sections in this Agreement are intended solely for the convenience of reference and will not define, limit, or affect in any way the provisions, terms, and conditions hereof or their interpretation. 16.7 Integration. This Agreement represents the entire understanding and agreement between the Parties and supersedes any and all prior or contemporaneous agreements, whether written or oral, and may be amended or modified only by a written amendment signed by both Parties. 16.8 Amendments. This Agreement may be modified only by a Change Order or an amendment executed in writing by a duly authorized representative for each Party. 16.9 No Third Party Beneficiaries. Except as otherwise specifically provided for herein, this Agreement shall not be construed to confer any benefit on any third party not a Party to this Agreement, nor shall it provide any rights to such third party to enforce its provisions. 16.10 Signatures. This Agreement may be executed electronically and/or in counterparts, each of which will be deemed an original, and all of which together will be deemed to be one and the same instrument. A copy of this Agreement delivered by electronic transmission will be deemed to have the same legal effect as delivery of a manually signed original. Each person executing this Agreement warrants that he/she is authorized to do so on behalf of the Party for whom he/she signs this Agreement. 16.11 Notices. Any notice permitted to be given by email shall be sent to the representative below. Any other notice required to be given pursuant to this Agreement must be in writing and sent by overnight delivery via USPS or a nationally recognized courier and delivered to the address set forth in the first paragraph above to the attention of the representative below: If to TRC, send to the attention of: Samuel Donadio, P.E., Manager of Construction Services sdonadio@trccompanies.com If to Client, send to the attention of: Randall Roberts, P.E., City Engineer rroberts@cityofoberlin.com Any notice so given will be deemed effective upon receipt. Either Party may change its representative or address effective ten (10) days after written notice thereof to the other Party. IN WITNESS WHEREOF, each Party has caused this Agreement to be executed by its duly authorized representative as of the Effective Date, and by so executing has agreed to be bound by this Agreement. CLIENT: City of Oberlin, Ohio TRC: TRC Engineers Inc. By: _________________________________ Printed name: Greg Holcomb Title: City Manager By: ______________________________________ Printed Name: _____________________________ Title: ____________________________________ Approved as to Form: ________________________ John D. Clark, Law Director

Page 14 of 14 C-01 ver. 2024.04.19 EXHIBIT A Work, Contract Price, Contract Time TRC will perform the Work described below. 1. Work to be performed: Construction contract administration, inspection, and associated material field testing for the South Pleasant Street Bridge Replacement Project, PID 115995. TRC will provide Construction Administration and Inspection services to the City of Oberlin so that the South Pleasant Street construction project is constructed the requirements of the plans and specifications, in accordance with ODOT’s Locally Administered Transportation Projects Manual of Procedures (LPA MOP), the 2023 ODOT Construction and Materials Specifications (SS 800, Dated 1/17/2025) (C&MS), and in accordance with the City of Oberlin’s specific contract specific plan requirements. Project work includes the complete replacement of the S Pleasant Street Bridge including the complete replacement of a non-composite pre-stressed bridge with concrete box beam deck on a concrete cap bearing that sites on a sandstone block and concrete abutments. The new bridge will be a three-sided, flat-top, precast concrete box culvert on pile-supported footings. The associated work includes the replacement of abutments, wingwalls, deck, pavement, sidewalks, handrail and guardrail. Additionally, municipal utilities including sanitary sewer line, waterline and storm sewer will be relocated as part of the project. TRC’s project manager will report directly to the City’s Engineer, and TRC will provide qualified personnel and all assistance necessary for successful completion of the project. TRC has teamed with Thrasher to supply ODOT pre-qualified inspectors to staff this project. TRC will supply the Construction Engineer 2, Structures Inspector and Coatings Inspector. The Soil & Aggregate Inspector will be provided by Thrasher. 2. Deliverables to be submitted:  Manage Pre-construction Meeting and Progress Meetings in conjunction with the City and ODOT  TRC will track all submittals, notifications, and approvals are completed within the time frames specified by the contract documents  Provide Daily Field Engineering and Inspection  Upload Daily Reports to SharePoint  Create Project Bill of Materials (PBOM)  Material Management, Testing, Certification  Update Project Bill of Materials to Track Approved/Accepted Materials  Ensure that Asphalt, Concrete, and Aggregates are from Approved Suppliers  Verify that all Materials meet Contract Requirements  Deliver Concrete Field Samples to District 3 Test Lab

 Review and Approve Daily Work Reports  Document Completed and Accepted Work Quantities  Work with ODOT to ensure that Documentation Requirements are met  Schedule Progress Meetings  Track Progress Schedules and Updates  Address Local Stakeholders’ Concerns  Review Contractor Payment Requests  Prepare Contractor Payments  Maintain Summary of Progressive Payments  Prepare, Review, and Approve Reimbursement Requests  Negotiate Pricing for Contract Changes, Prepare Change Orders, and Obtain Concurrence for Significant Change Orders for Reimbursement  Monitor and Document Claims Management Process  Negotiate Claim and Dispute Resolutions  Work with City and ODOT to Determine Funding for Claim Resolutions  Monitor and Document Prevailing Wage Compliance Process, Conduct Wage and Payroll Reviews, and Resolve Wage Underpayment Issues  Monitor, Review and Document EEO/DBE Contract Compliance  Monitor, Review and Document Bulletin Board Compliance  Work with City and ODOT to Process Contractor DBE Waivers  Perform and Document Commercially Useful Function (CUF) Reviews  Monitor and Document LPA’s EEO and DBE Compliance Review Process  Perform Final Inspection in conjunction with the City and ODOT  Resolve and Document Punch List Items  Agree to Final Quantities and Final Payment  Verify Final Payment to Contractor  Obtain Release of Responsibility  Prepare Project Closeout Documents

 Review and Obtain Approval of Finalization Documents from City and ODOT  Complete LPA Contract Evaluation with City and ODOT 3. Materials to be procured: N/A 4. Commencement Date: June 1st, 2026 5. The time for completing the Work (duration or completion date) (“Contract Time”): June 1st 2026-Dec. 16th 2026 6. The Work will be performed for the following price (“Contract Price”): [check all that apply, any that do not apply may be deleted] _X_ On a time and expenses basis at the rates and terms set forth in Exhibit B. The budget amount for the Work is $_175,102.45_________, which shall not be exceeded without approval from Client. ____ On a lump sum basis for the following amount: $______________ ____ Other (describe): 7. Client’s representative: Randall Roberts, P.E., City Engineer 8. TRC’s representative: Samuel Donadio, P.E. Construction Engineer II, Manager of Construction Services 9. Client’s billing address: City of Oberlin 85 South Main Street Oberlin, OH 44074 10. Any other clarifications, information, or requirements applicable to the Work: Cost Estimate Assumptions:  Inspector estimate based on 24 weeks (40 Regular Hrs plus 2 OT Hrs per week)  CE 2 estimate based on 8 hours per week for 24 weeks plus 8 hours per week for 4 weeks  Soils and Aggregate Inspector estimate based on 10 workdays (8 hours per day, No OT)  Bid Documents prepared by Others  $49/day charged for vehicles on site  All permits and fees obtained by Others  No Coring of Materials or Laboratory Testing of cores included in estimate  No Surveying included in estimate  Only days and times actually worked will be chargeable. No time was taken out for Holidays or weather days, ect.  No night shift, weekend or holiday work included within the estimate  Costs may change based on contractor’s detailed construction schedule  No annual escalation of cost included. Assumes that project will be completed in calendar year 2026  No specialized testing included in estimate  TRC will be provided with all pertinent information (approved drawings, geotechnical reports, specifications, etc.) prior to commencement of work  Increases as to any cost associated with tariffs are not included in this estimate

 Aggregate and Soil Inspection is portal to portal  No other costs, than specified, associated with field inspection staff included

EXHIBIT B Rates and Billing Terms In the event any Work is performed on a time and expense or time and materials basis, TRC will invoice in accordance with the below. A. RECORDS TRC will keep accurate and daily records of all labor, equipment, and materials furnished pursuant to any Task Order. TRC will summarize daily records on a weekly and/or monthly basis and will submit for review upon Client’s written request. B. WAGE RATES See attached rates. C. REIMBURSABLE EXPENSES • Project Expenses. Expenses will be invoiced at 6% of Labor (includes in-house reproduction, office materials, telecommunications, standard software, postage, computer expenses, and field expendables). • Insurance. A charge of 2% will be applied to all invoiced amounts for the cost of TRC’s insurance coverage. • Subcontractors. A fee of 10% will be added to the invoice cost of subcontracts managed by TRC. • Client-Requested Expenses. Outside services such as, but not limited to, outside reprographic services, materials, and equipment, will be invoiced at cost plus 10%. • Mileage. Personal automobile travel from portal to portal or between locations will be charged at current IRS mileage rates per mile. • Transportation Expenses. Airfare, car rental, taxi, parking, tolls, and incidental expenses will be invoiced at cost plus 10%, with receipts provided for any expense over $25.00. • Lodging and Meals. Lodging and meals will be charged either: • at cost plus 10%, with receipts provided for any expense over $25.00, or • on a per diem basis, using the GSA per diem rates found here: https://www.gsa.gov/travel/plan-book/per-diem-rates. When lodging and meals are charged on a per diem basis, a flat per diem rate will be charged and receipts will not be provided for actual lodging and meal expenses. D. ADJUSTMENT TRC’s rates are subject to increase on an annual basis.

Date: 4/6/2026 Begin: 06/01/2026 End: 11/16/2026 SUB TOTALS (EST TIME :24 weeks) REG OT Raw Billing Rates: $42.00 $63.00 $67.50 140.97% 0.24% Fixed Fee Rate: $11.09 $8.30 $17.61 OH Rate $59.21 $88.81 $95.15 COM Rate $0.10 $0.15 $0.16 Regular Billing Rate $112.40 $180.43 OT Rate $160.26 1.0 LABOR: Project Cons Admin/Inspection REG OT REG $156,010.45 1.1 Inspection 24 Full time weeks to Final Comp + 2hrs/week OT 960 48 1008 $40,320.00 $10,646.40 $56,839.10 $96.77 $7,692.59 $115,594.86 1.3 CE2 Constr Mgmt 28 weeks to completion x8 hrs/week 224 224 $15,120.00 $3,944.64 $21,314.66 $36.29 $40,415.59 2.0 REIMBURSABLES: Testing/Equip/Vehicle/Lodging/Misc $19,092.00 2.1 Field Inspection (Subgrade Compaction -SUB = Thrasher= 10 x 8 hrs) $140.00 hour 80 $11,200.00 2.2 Nuclear Density Equipment (SUB = Thrasher Hourly includes cost of equipment) $0.00 day 0 $0.00 2.3 Project Vehicle (SUB=Thrasher = 10 days) $49.00 day 10 $490.00 $11,690.00 2.4 Concrete Kit $15.00 day 10 $150.00 $150.00 2.5 Project Vehicle (24 weeks x 5 days Insp. 28 weeks x 1 day CE2) $49.00 day 148 $7,252.00 $7,252.00 2.6 Lodging(max=$93+taxes) $109.00 day 0 $0.00 $0.00 2.7 Per Diem Allowance $46.00 day 0 $0.00 $0.00 960 48 224 1232 $55,440.00 $14,591.04 $78,153.77 $133.06 $7,692.59 #REF! $175,102.45 TOTAL THRASHER (PO#:------): TOTALS: Staff Man-Hours PI Provide project management /inspection/testing for South Pleasant St Bridge replacement. TASK TOTAL 000726676.-----.0000 CEI Cost Breakdown PID# 115995 Project: LOR-South Pleasant Street TRC Proj #/ Task Task Description CE2 TOTAL HR RAW LABOR COST FIXED FEE Overhead COM OT UNIT COSTS No. UNITS DIRECT COSTS

EXHIBIT C TRC Standard Invoice Formats See attached.

INVOICE PAYMENT INSTRUCTIONS: Please pay by ACH of WIRE. Prowde Invoice Numbers/Amounts to ARremitde (alga trecompanias. com Electronic Funds Payment Details: Bank Name: Citzens Bank: Swift Code; CTZIUSs33 US ACH: 211170114 Account Name: TRC US WIRE: 011600120 Account Number: 2232037090 Check Payment Mailing Address: TRI Ohio Tumpike and Infrastructure Commission duly 1, 2025 682 Prospect Street Project No: JOOOOK.0000.0000 Berea, OH 44017-2799 Invoice Noc 145568 Project Manager Troy Gallaher Project XXXXXX.0000.0000 LOR-East Vine Street PID No. 119630 Email invoice to: rroberts@cityofoberlin.com Project No.119630, Contract for Construction Administration and Inspection Services (“Project”) Description of Services: Task- 1 XXMXXXXXAXXMKXXKKXRXKKKARKKMKARKARKAKK RMR, City of Oberlin, Ohio Professional Services for the period ending June 27, 2025 re ____.___ a Task 000001 Construction Inspection Professional Personnel Hours Rate Amount Resident inspector Employee 4/90/2025 400 120.00 420.00 Employee 6/2025 400 120.00 460.00 Totals. 6.00 960.00 Total Labor 960.00 Total this Task $960.00 Task on0002 Construction Managment Professional Personnel Hours Rate Amount Senior Project Manager Employee 4/30V2025 4.00 178.68 714.72 Employee 52025 400 - 178.68 714.72 Employee 5/7/2025 5.00 178.68 €93.40 Employee 8/2025 1.00 178.68 178.68 Employee 12/2025 5.00 178.68 493.40 Employee 5142025 6.00 178.68 1,072.08 Employee 14/2025 6.00 178.68 1,072.08 Employee 5715/2025 5.00 178.68 899.40 Employee 5/19/2025 1.00 178.68 178.68 Employee 21/2025 2.00 178.68 357.36 Please reference Project # and Invoice # on payment, Payment Terms — Net 30

Employee @/11/2025 1.00 178.68 178.68 Employee 6/12/2025 2.50 178.68 446.70 Employee 6/13/2025 2.00 178.68 357.36 Employee 17/2025 3.00 178.68 536.04 Employee 6/18/2025 5.00 178.68 893.40 Employee 6/24/2025 2.00 178.68 367.36 Employee 6/25/2025 5.00 178.68 493.40 6/27/2025 4.00 178.68 714.72 Totals 107.50 18,136.02 Total Labor 18,136.02 Total this Task $18,136.02 Total this Phase $19,096.02 Phase... .QOACEL ___ SubConfrartors aaannnnnnnnennncnnnonnnnaceees Task 00001 True Inspection Consultants Reimb/Sub-Subcontractor Costs 27/2025 XXXXXAX Inspection Services Sub Consultants 17,090.39 Lic Total Consultants 1.0 times 17,090.29 17,090.39 Total this Task $17,090.39 Total this Phase $17,090.39 Billing Limits Current Prior To-Date Total Billings 36,186.41 397,459.84 433,646.25 Limit 549,772.96 Remaining 116,126.71 Total this Invoice $36,186.41 Please reference Project # and Invoice # on payment. Payment Terms — Net 30 Page2z

EXHIBIT D TRC Remittance Instructions TRC remittance information for making payments is as follows: U.S. Postal Service: TRC Lockbox PO Box 536282 Pittsburgh PA 15253-5904 Overnight Packages: TRC Lockbox Attn: 536282 307 23rd Street Extension, Suite 950 Pittsburgh, PA 15215 877-550-5933 Wire Instructions (PREFERRED METHOD OF PAYMENT) Beneficiary Account Name: TRC Companies, Inc. – Concentration Beneficiary Account Number: 2232037090 Bank Codes: ABA Number: 011500120 (Wires only) Routing Number: 211170114 (ACH only) Swift Code: CTZIUS33 Bank Name: Citizens Bank Remittance Detail Email: ARremitdetail@trccompanies.com TRC Contact: Dawn Dostie Contact Phone Number: 207-660-7222

LOR – South Pleasant Street Scope of Services (DRAFT): TRC will provide Construction Administration and Inspection services to the City of Oberlin so that the South Pleasant Street construction project is constructed the requirements of the plans and specifications, in accordance with ODOT’s Locally Administered Transportation Projects Manual of Procedures (LPA MOP), the 2023 ODOT Construction and Materials Specifications (SS 800, Dated 1/17/2025) (C&MS), and in accordance with the City of Oberlin’s specific contract specific plan requirements. TRC’s project manager will report directly to the City’s Engineer, and TRC will provide qualified personnel and all assistance necessary for successful completion of the project. TRC has teamed with Thrasher to supply ODOT pre-qualified inspectors to staff this project. TRC will supply the Construction Engineer 2 and the Structures/Project/Coatings Inspector. The Soil & Aggregate Inspector will be provided by Thrasher. TRC Scope of Services Project Name: South Pleasant Street Bridge Replacement PID: 115995 Project Description: The project includes the complete replacement of a non-composite pre-stressed bridge with concrete box beam deck on a concrete cap bearing that sites on a sandstone block and concrete abutments (MR1165-0.700). The new bridge will be a three-sided, flat-top, precast concrete box culvert on pile-supported footings. The associated work includes the replacement of abutments, wingwalls, deck, pavement, sidewalks, handrail and guardrail. Additionally, municipal utilities including sanitary sewer line, waterline and storm sewer will be relocated as part of the project. Work Description: Construction contract administration, inspection, and associated field testing. Project Duration: Estimated Notice to Proceed Date is 6/1/2026. Substantial Completion Date is 10/30/2026 with a Final Completion Date of 11/16/2026. Construction Administration duties to continue for 30 days after the Final Completion Date (12/16/2025). Contract administration duration (6/1/2026 through 12/16/2026) is 198 calendar days. Construction Administration, Inspection, and Field-Testing Services: TRC will have primary responsibility for following specific services:

- Post Award o Manage Pre-construction Meeting in conjunction with the City and ODOT  Establish chain of command  Including taking/distributing meeting notes o TRC will work with the City to track that all submittals, notifications, and approvals are completed within the time frames specified within the contract documents - Active Project Administration o Provide daily field engineering and inspection  Upload daily reports to SharePoint - Materials Management, Testing and Certification o Create Project Bill of Materials (PBOM) o Monitor and update PBOM to Document Approved/Accepted Materials o Ensure that Asphalt/Concrete/Aggregates are from Approved Suppliers o Field Testing of Concrete & Aggregates  Deliver concrete field samples to District 3 Test Lab o Field Inspection of Materials from ODOT Certified Suppliers  Verify that delivered materials meet specification requirements - Project Documentation o Complete Daily Diaries (Work Reports) o Document Work Quantities  Completed  Accepted o Monitor Project Documentation  Work with ODOT to ensure documentation requirements are being met - Active Project Management o Schedule Progress Meetings  Take/distribute Meeting Minutes o Track Progress Schedules and Updates o Address local stakeholders’ concerns  Note issues and discuss at progress meetings - Payment & Reimbursements o Prepare contractor payments o Maintain Summary of Progressive Payments - Contract Changes o Negotiate pricing for changes o Prepare change orders - Claims Management o Monitor and Document Claims Management Process

- Prevailing Wage Compliance o Conduct wage and payroll reviews o Resolve wage underpayment issues o Monitor and Document Prevailing Wage Compliance Process - EEO and DBE Contract Compliance o Monitor EEO/DBE Contract Compliance Requirements o Monitor Bulletin Board Compliance o Review DBE Contract Compliance  Work with City & ODOT to approve Contractor DBE Waivers o Perform Commercially Useful Function (CUF) reviews o Monitor and Document LPA’s EEO and DBE Compliance Process - Project Finalization o Prepare Project Closeout Documents

April 20, 2026 6. F. Through: Greg Holcomb, City Manager From: Jeff Baumann, Public Works Director SUBJECT: Ordinance No. 26-31 AC CMS: An Ordinance Authorizing a Third Amendment to the Professional Engineering Services Agreement with Shaffer, Johnston, Lichtenwalter & Associates, Inc. of Mansfield, Ohio, to Provide Ongoing Consultant Involvement During the Replacement of the South Pleasant Street Bridge in the City of Oberlin to Go into Immediate Effect Attachments ordinance Recommendation Letter Proposal

ORDINANCE 26-31 AC CMS AN ORDINANCE AUTHORIZING A THIRD AMENDMENT TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH SHAFFER, JOHNSTON, LICHTENWALTER & ASSOCIATES, INC. OF MANSFIELD, OHIO, TO PROVIDE ONGOING CONSULTANT INVOLVEMENT DURING THE REPLACEMENT OF THE SOUTH PLEASANT STREET BRIDGE TO GO INTO IMMEDIATE EFFECT WHEREAS, by Ordinance 22-21 AC CMS, Oberlin City Council authorized a professional Engineering Services Agreement with Shaffer, Johnston, Lichtenwalter & Associates, Inc. of Mansfield, Ohio for professional engineering services for the replacement of the South Pleasant St. Bridge in the City of Oberlin in the not-to-exceed amount of $165,600.00; and WHEREAS, by Ordinance 25-21 AC CMS, Oberlin City Council authorized an amendment to said professional Engineering Services Agreement in the not-to-exceed amount of $6,220.00 to provide additional professional services related to the substitution of a 0.3125 acre parcel of vacant land, formerly known as 66 South Park St., in exchange for 0.105 acres of land in Park St. Park, said substitution being necessary for the replacement of the South Pleasant St. Bridge; and WHEREAS, by Ordinance 26-12 AC CMS, Oberlin City Council authorized a second amendment to said professional Engineering Services Agreement in the not-to-exceed amount of $8,452.00 to provide additional professional services related to right-of-way acquisition costs necessary for the replacement of the South Pleasant St. Bridge; and WHEREAS, in order to compensate Shaffer, Johnston, Lichtenwalter & Associates for ongoing consultant involvement during bidding and construction of the new South Pleasant St. Bridge, a further amendment to the professional Engineering Services Agreement is necessary . NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio: SECTION 1. That the City Manager is hereby authorized and directed to execute the proposed Amendment to the Engineering Services Agreement between the City of Oberlin and Shaffer, Johnston, Lichtenwalter & Associates, Inc. of Mansfield, Ohio dated March 12, 2026 and attached hereto and incorporated herein by reference, for ongoing consultant involvement necessary for the replacement of the South Pleasant St. Bridge in the City of Oberlin in an additional amount not-to-exceed $14,112.00. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. To authorize the proposed amendment to provide compensation for necessary additional anticipated ongoing consultant involvement during the replacement of the

Ordinance No. 26-31 AC CMS South Pleasant St. Bridge, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading - 2nd Reading - 3rd Reading - ATTEST: ________________________________ ______________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Public Works Office • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.7204 • (F) 440.775.7208 • www.cityofoberlin.com March 31, 2026 TO: Council President City Councilmembers CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Jeff Baumann, Public Works Director SUBJECT: South Pleasant St. Bridge Replacement Design Engineering Services Agreement Amendment #3 Purpose and Recommendation The Public Works Department recommends that City Council authorize a third amendment to the City’s engineering services agreement with Shaffer, Johnston, Lichtenwalter & Associates, Inc. of Mansfield, OH in the not-to-exceed amount of $14,112.00 for ongoing consulting engineering services related to the replacement of the South Pleasant St. Bridge over Plum Creek. This amendment would increase the total contract value to $194,384.00. Background & Discussion In December, 2020 City Engineer Randall Roberts and I received a special solicitation from ODOT to submit a Municipal Bridge Program application to replace the South Pleasant St. Bridge. Our application was submitted at the end of February, 2021. Nearly 9 months later, on November 10th, we received our award letter from ODOT for “…95% of the eligible costs, up to a maximum of $818,340…”. Following qualification-based selection processes, staff recommended contracting with Shaffer, Johnston, Lichtenwalter & Associates (SJL) as the most highly rated respondent. On April 4, 2022, by Ordinance 22-21, City Council authorized the design contract with SJL in the not-to- exceed amount of $165,600.00. The Stage 1 plans and the preliminary right-of-way plan were submitted and approved in September/October, 2022. The Stage 2 plans and the final right-of- way plan were submitted on June 2, 2023. Shortly thereafter, we were apprised that the City had used federal Land and Water Conservation Fund money in 1973 for the construction of basketball courts and related amenities in the adjacent Park St. Park and that use of federal monies required dedication of that park land in perpetuity. It took over two years to resolve this issue. Subsequently:  On April 21, 2025, by Ordinance 25-21, City Council approved the first contract amendment with SJL in the amount of $6,220 for additional services related to the conversion of the park property.

 On December 15, 2025, by Ordinance 25-65 City Council authorized the dedication of the replacement property, a vacant city-owned lot on South Park St., contiguous to Park St. Park. Law Director Jon Clark has subsequently filed the Quit Claim Deed.  On January 20, 2026 by Ordinance 26-01, City Council authorized the acquisition and acceptance of (3) easements necessary for the bridge project and by Ordinance 26-02, City Council authorized the dedication of the necessary additional right-of-way.  On January 26th, we submitted the final plans, specifications and estimate package to ODOT and on February 12th, we received Federal Authorization to go to bid, in effect, confirming that all of the foregoing work meets the state and federal requirements for a local-let project.  On February 17th, by Ordinance 26-12, City Council authorized a second contract amendment with SJL in the amount of $8,452.00 for the additional right-of-way acquisition services. We advertised the bridge project for bid beginning on February 28th. Bids were opened on March 24th. The staff recommendations to award the construction contract and the construction administration – construction inspection contract for the South Pleasant St. bridge are also on City Council’s agenda for consideration at the April 20, 2026 meeting. For Local Public Agency Local-let projects, ODOT requires the City to use a qualified consultant to provide construction administration services. This firm must be different from the design engineer. However, it is also necessary to retain the design engineering firm (SJL) to provide ongoing consultant services during construction to address any design issues that may arise. This proposed amendment with SJL provides for an allocation of up to 80 hours of their time to assist as may be necessary at the not-to-exceed cost of $14,112.00. Fiscal Impact Randall and I have both reviewed the proposed contract amendment and we find it justified and reasonable. The City budgeted a total of $1,125,572 for this project in 2026. This includes ODOT’s share at $818,340 and local funding from the Income Tax Capital Improvement Fund 112 budget $307,232. Design (and related) services are not an ODOT eligible expense for this project so the contract amendment would be paid from the amount that the City has budgeted. Consultation This memorandum is the result of regular and frequent consultation with ODOT, with SJL and with City Engineer Randall Roberts. The draft authorizing legislation has been forwarded to the City’s Law Director Jon Clark for review and approval. Conclusion The Public Works Department recommends that City Council authorize the proposed third amendment to our engineering services agreement with Shaffer, Johnston, Lichtenwalter & Associates, Inc. of Mansfield, OH in the not-to-exceed amount of $14,112.00 to go into immediate effect “to provide funding for ongoing consultant engineering services during the replacement of the South Pleasant St. Bridge”. If there are any questions, please let me know. Cc: Randall Roberts PE, City Engineer

SHAFFER, JOHNSTON, LICHTENWALTER & ASSOCIATES, INC. CONSULTING ENGINEERS & SURVEYORS 909 S. Main St.  Mansfield, Ohio 44907 Ph. 419-756-7302  Fax 419-756-0867  Email: jkennedy@sjl-inc.com March 12, 2026 Mr. Jeffrey Baumann Director, Public Works Department City of Oberlin 85 S. Main St. Oberlin, Ohio 44074 RE: LOR-S. Pleasant St. Bridge Replacement Project Contract Modification No.2 Request Dear Mr. Baumann, Per our telephone discussion on or about February 26, 2026, we discussed the City’s request for Shaffer, Johnston, Lichtenwalter & Associates (SJL) to provide answers to plan and design questions from interested bidders and the successful bidder (contractor) through completion of project construction. From previous project experience, we will follow past Ohio Department of Transportation practice by referring to these services as Ongoing Consultant Involvement. We are pleased to provide the requested services in a timely manner. Please see the proposed amount, hours, personnel categories and labor rates which we have enclosed for your information and review. The proposed Ongoing Consultant Involvement services will be charged at an hourly rate of $176.40 with a guaranteed maximum fee of $14,112 (Fourteen Thousand One Hundred Twelve Dollars). If you have any questions regarding this contract modification request, its contents, or require further information, please contact me via telephone at 419-756-7302 or via email at jkennedy@sjl-inc.com. Sincerely, SHAFFER, JOHNSTON, LICHTENWALTER & ASSOCIATES, INC. Jeffrey S. Kennedy, P.E. Project Manager Encl.

April 20, 2026 6. G. Through: Greg Holcomb, City Manager From: Jeff Baumann, Public Works Director SUBJECT: Ordinance No. 26-32 AC CMS: An Ordinance Authorizing the City Manager to Participate in the Ohio Department of Transportation's Road Salt Contracts Awarded in 2026 to Go into Immediate Effect Attachments Ordinance No. 26-32 AC CMS Exhibit A Memo Snow Removal SOP Plowing Map Brine Map

CITY OF OBERLIN, OHIО ORDINANCE NO. 26-32 AC CMS AN ORDINANCE AUTHORIZING THE CITY MANAGER TO PARTICIPATE IN THE OHIO DEPARTMENT OF TRANSPORTATION’S ROAD SALT CONTRACTS AWARDED IN 2026 TO GO INTO IMMEDIATE EFFECT WHEREAS, the City of Oberlin, County of Lorain hereby submits this written agreement to participate in the ODOT annual road salt bid in accordance with Ohio Revised Code 5513.01(B) and hereby agrees to all of the terms and conditions of its participation in the ODOT road salt contract. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, State of Ohio, five-sevenths (5/7ths) of all members elected thereto concurring: SECTION 1. That the City Manager is hereby authorized and directed to participate in the ODOT Road Salt Contract awarded in 2026. SECTION 2. That the necessary funds required to meet the City of Oberlin’s obligation for this participation will be available on or before July 1, 2026. SECTION 3. That the City of Oberlin agrees to the following terms and conditions regarding its participation in the ODOT winter road salt contract as detailed in Exhibit A of this Ordinance. SECTION 4. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 5. To authorize participation in ODOT’s Road Salt Contract awarded in 2025 and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: April 20, 2026 2nd Reading: __________________ 3rd Reading: ___________________ ATTEST: ______________________________ __________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Public Works Office • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.7204 • (F) 440.775.7208 • www.cityofoberlin.com April 8, 2026 TO: Council President City Councilmembers CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Jeff Baumann, Public Works Director SUBJECT: Annual Salt Contract Purpose and Recommendation The Public Works Department has received notification from the Ohio Department of Transportation announcing their annual road salt contract. Political subdivisions that wish to participate must adopt authorizing legislation by May 1, 2026. Background and Discussion Since at least the winter of 1997-1998, the City has elected to participate in ODOT’s bulk road salt purchase contract. Due to the extremely large quantities bid, the price is almost certainly lower than we could get on the open market. The price gets locked in from September 1, 2026 through April 30, 2027 so we know what the cost will be per ton. The chart below presents recent ODOT pricing for salt, delivered to our facility. Although the market price of salt goes up and down on a year-to-year basis, our continuing participation in ODOT’s rock salt bid has historically provided the City with stable pricing through each winter, insulating us from market fluctuations resulting from supply chain issues and varying weather conditions. Our storage building holds about 350 tons of salt; this has been our typical target purchase quantity. Last winter we used about 275 tons of salt; this includes about 28 tons provided to the Oberlin City School District at cost. We currently have about 75 tons in storage. 2019 $71.54/ton 2020 $50.00/ton 2021 $37.91/ton 2022 $47.32/ton 2023 $48.22/ton 2024 $45.39/ton 2025 $54.78/ton

The Department’s level of service goal is to provide safe streets at safe speeds. Drivers are urged to use caution whenever temperatures are below (or have recently been below) freezing and during any county-wide snow emergency event. For more information, copies of our Standard Operating Procedure and relevant maps are attached to this recommendation. Fiscal Impact Our target amount for the 2026-2027 season is 400 tons. We are obligated to purchase at least 85% of that amount, 340 tons, and we may purchase up to 115% or 460 tons. There is funding in the 2026 budget for 350 tons of salt at an estimated price of $50/ton. This should easily get us through calendar year 2026. Additional funding will be budgeted in calendar year 2027. Consultation Much of the information in this recommendation is provided by GMD Superintendent Dawn Ferro. Dawn continues to work closely with her crew and with me to evaluate and improve our snow and ice control systems. The authorizing legislation is based on ODOT’s template. It has been provided to Law Director Jon Clark for review and approval. Conclusion The Public Works Department recommends continued participation in this purchasing contract. The authorizing legislation is due on May 1st. Public Works recommends passage of this ordinance to go into immediate effect at the April 20th City Council meeting in order “to authorize participation in ODOT’s Road Salt Contracts awarded in 2026 in a timely manner.”

Public Works Office • 85 S. Main St. • Oberlin, OH 44074 • (P) 440.775.7204 • (F) 440.775.7208 • www.cityofoberlin.com April 8, 2026 TO: Council President City Councilmembers CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Jeff Baumann, Public Works Director SUBJECT: Annual Salt Contract Purpose and Recommendation The Public Works Department has received notification from the Ohio Department of Transportation announcing their annual road salt contract. Political subdivisions that wish to participate must adopt authorizing legislation by May 1, 2026. Background and Discussion Since at least the winter of 1997-1998, the City has elected to participate in ODOT’s bulk road salt purchase contract. Due to the extremely large quantities bid, the price is almost certainly lower than we could get on the open market. The price gets locked in from September 1, 2026 through April 30, 2027 so we know what the cost will be per ton. The chart below presents recent ODOT pricing for salt, delivered to our facility. Although the market price of salt goes up and down on a year-to-year basis, our continuing participation in ODOT’s rock salt bid has historically provided the City with stable pricing through each winter, insulating us from market fluctuations resulting from supply chain issues and varying weather conditions. Our storage building holds about 350 tons of salt; this has been our typical target purchase quantity. Last winter we used about 275 tons of salt; this includes about 28 tons provided to the Oberlin City School District at cost. We currently have about 75 tons in storage. 2019 $71.54/ton 2020 $50.00/ton 2021 $37.91/ton 2022 $47.32/ton 2023 $48.22/ton 2024 $45.39/ton 2025 $54.78/ton

The Department’s level of service goal is to provide safe streets at safe speeds. Drivers are urged to use caution whenever temperatures are below (or have recently been below) freezing and during any county-wide snow emergency event. For more information, copies of our Standard Operating Procedure and relevant maps are attached to this recommendation. Fiscal Impact Our target amount for the 2026-2027 season is 400 tons. We are obligated to purchase at least 85% of that amount, 340 tons, and we may purchase up to 115% or 460 tons. There is funding in the 2026 budget for 350 tons of salt at an estimated price of $50/ton. This should easily get us through calendar year 2026. Additional funding will be budgeted in calendar year 2027. Consultation Much of the information in this recommendation is provided by GMD Superintendent Dawn Ferro. Dawn continues to work closely with her crew and with me to evaluate and improve our snow and ice control systems. The authorizing legislation is based on ODOT’s template. It has been provided to Law Director Jon Clark for review and approval. Conclusion The Public Works Department recommends continued participation in this purchasing contract. The authorizing legislation is due on May 1st. Public Works recommends passage of this ordinance to go into immediate effect at the April 20th City Council meeting in order “to authorize participation in ODOT’s Road Salt Contracts awarded in 2026 in a timely manner.”

General Maintenance Division SNOW & ICE REMOVAL PROGRAM AND STANDARD OPERATING PROCEDURES Purpose The General Maintenance Division (GMD) is charged with keeping the City’s streets safe and passable for the traveling public before, during and after winter storm events. Each storm event is different and our response will differ based on actual conditions. Variables considered include timing of the event, air temperature, pavement & ground temperatures, type of precipitation (rain, snow, or sleet), amount of precipitation, length of the event and staffing and equipment resources. Where appropriate, services are coordinated with other Public Works divisions, City departments and/or contractors. This Standard Operating Procedure is intended to describe for staff and for the public our approach to snow and ice control services on the City’s streets. Level of Service The City’s level of service goal is to provide safe streets at safe speeds. Drivers are urged to use caution whenever temperatures are below (or have recently been below) freezing and during any county-wide snow emergency event. We continuously work to improve service delivery by monitoring and evaluating our systems and procedures. Our program includes the necessary trucks, equipment, materials and staff resources to respond effectively to various weather events. Our snow and ice removal program begins with regular monitoring of weather forecasts and current conditions. Predicted and actual conditions determine our course of action during each event. During normal working hours, staff are assigned based on the current weather conditions. After normal working hours, GMD personnel are assigned in pairs to standby to be available to respond to a snow/ice event. Staff are assigned and called in by the GMD Superintendent. They are required to report to work within 45 minutes of being called and to notify Oberlin Police Dispatch upon their arrival. During continuous or heavy snowfall the crew confines their efforts to keeping priority routes and the primary streets open. If conditions require, a second crew may be called in to assist. During an extended snow event, shifts may be staggered to ensure continuous coverage. For safety reasons, there is a 12 consecutive hour limit for employees to be on duty. Where conditions permit, the City of Oberlin’s general practice is to apply liquid de-icers (salt brine and/or beet mojlasses) and/or road salt in advance of ice/snow accumulation. Typically snow accumulation between 1-2” necessitates plowing. Salting, brining and plowing is done according to these Operating Procedures.

Response Routes Response routes are designated priority, primary and secondary (see attached map). Lorain St. (SR511), Main St. (SR58) and the Police Department entrances are the highest priority. Primary routes are the City’s arterial and collector streets: e East and West College « Morgan e East and West Hamilton e Pyle South Amherst e North and South Prospect e North and South Professor e North and South Pleasant e North Park e South Park/Grafton e Artino e Oberlin Rd. Residential streets will be cleared as quickly as possible after arterial and collector streets are reasonably clear and passable. Once secondary streets are opened, crews will begin to push back snow to clear the full width of the street from curb-to-curb. This helps to ensure snow melt run off can drain to the storm sewer system to minimize flooding potential. As the primary north/south and east/west bicycle routes, Professor St. and College St. will be prioritized to clear snow back to the curb line to open up the on-street bike lanes. Plowing Initial passes are intended to keep sufficient lane width open to allow safe passage of vehicles. It may take multiple passes before the snow is pushed all the way back to the curb. The City uses two types of snowplow blades. Generally, a rubber- edged blade is used to minimize damage to streets and utility structures such as manholes, valve boxes and catch basins. While rubber blades work well under certain conditions, they become less effective as the temperature drops and conditions change. At this point, the City may use steel-edged plows. However, the steel blade plows must be kept 3/4 to 1 inch above the surface of the street to avoid damaging the street and utilities. Regardiess of the type of plow used, it will not immediately clean down to bare pavement. This is accomplished in combination with de-icers, traffic, rising temperatures and repeat passes. Our largest plow trucks are equipped with “Stay Back 50 Feet” signs. All trucks have flashing lights. When you encounter a plow truck, please drive with extra care. Using caution and observing low speeds, safety service vehicles, school buses, and residents are able to navigate safely on streets that are not entirely clear of snow or ice.

Salt Our community uses salt judiciously but sparingly due to its corrosive and polluting effects: e Negative environmental impacts to street-side vegetation; water quality and the plants and animals living in aquatic environments. * Corrosive effects on vehicles, equipment and the public infrastructure. Road salt is effective only down to about 17 degrees above zero. When pavement temperature is lower, salt, no matter how much you put down, will not work. We are dependent on the weather, sun and traffic to bring the temperature up so the salt can work. Hard packed snow is to be expected until the traffic and sun have had an opportunity to loosen the hard pack. Cinders, sand or gravel cannot be used to improve traction on snow and ice as these materials may plug storm sewer lines and would ultimately wash into Plum Creek. Liquid De-Icers To reduce reliance on salt, we continue to explore options for safely and practically improving snow and ice control. The equipment and training necessary to mix, store and apply liquid de- icers is a recent addition to our toolbox. Salt brine was introduced during the 2023/24 winter season. Liquid de-icers stay where they are applied to the pavement and help to prevent snow and ice from bonding to the street surface. Currently we have one truck equipped to apply brine for anti-icing (applying the mix directly to the roadway) in advance of the storm and when conditions allow. We plan to introduce beet molasses to the brine mix to further reduce salt use. Liquid de-icer applications will help our crews to get ahead of winter events, improving our level of service. We are currently evaluating the further benefits of adding brine pre-wetting systems to our salt spreaders. We will continue to update our equipment as resources allow. Parking Downtown: Crews are assigned to plow on-street downtown parking stalls between 5:00 a.m. and 6:30 a.m. If significant snowfall occurs and plowing creates piles of snow in the end stalls near intersections and crosswalks, crews will return to the downtown with equipment to load and remove these piles as soon as possible. These efforts are taken to minimize disruption in the downtown business district. Snow on West College should be pushed to the north side along Tappan Square; East College snow should be pushed from west to east; South Main snow should be deposited mid-block to avoid piles at the intersections so as not to limit line-of-sight for traffic and/or to create potentially hazardous conditions for pedestrians. Parking Bans: No overnight parking in the Central Business District is allowed. However, there is no snow parking ban in place in other districts. Staff will do our best to work around vehicles parked overnight on city streets. Where feasible and to promote both safety and efficiency, the public is encouraged to park in driveways and parking lots rather than on the street. On-street vehicles may become plowed in and the snow can develop into a ridge of ice that can prohibit moving the vehicle. We will watch for these conditions and spot salt as might be necessary to minimize and/or avoid this scenario.

Mailboxes Occasionally mailboxes are hit and damaged by the snowplow or from the weight and force of the snow as it is plowed off the street. When damage occurs the city will return to replace the mailbox as quickly as possible to minimize interruption in mail delivery. Driveways Residents often call about plowed-in driveways. Unfortunately, this is unavoidable. If a truck were to lift its plow at each driveway, this would leave piles of snow in the street causing dangerous conditions and requiring additional passes to clear the street. Resources The Lorain County Sheriff's Office may issue travel advisories based on weather conditions. These are tiered as follows: A Level 1 Snow Emergency means that roadways are hazardous due to accumulated, blowing and drifting snow and roads may be icy. Motorists are urged to drive very cautiously. No roadways are closed but unnecessary travel is discouraged. A Level 2 Snow Emergency means that roadways are hazardous due to blowing and drifting snow and/or ice cover. Only those who believe it is necessary to drive should be on the roadways. Contact your employer to determine if you should report to work. A Level 3 Snow Emergency means that all roadways are closed to non-emergency personnel. No one should be driving during these conditions unless it is absolutely necessary to travel, ora personal emergency exists. All employees should contact their employer to see if they should report to work.

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BRINE APPLICATION GUIDE

April 20, 2026 6. H. Through: Greg Holcomb, City Manager From: Linda Arbogast, Sustainability Coordinator SUBJECT: Ordinance No. 26-33 AC CMS: An Ordinance Authorizing the City Manager to Enter into an Agreement with Community Hub Incorporated, Authorizing the Expenditure of Funds from the Sustainable Reserve Fund Attachments Ordinance No. 26-33 AC CMS Memo Community Hub Participation Agreement Community Hub CommunityHub SRF Prosposal 2025CommunityHub report

CITY OF OBERLIN, OHIO ORDINANCE NO. 26 -33 AC CMS AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH COMMUNITY HUB INCORPORATED, AUTHORIZING THE EXPENDITURE OF FUNDS FROM THE SUSTAINABLE RESERVE FUND BE IT ORDAINED by the Council of the City of Oberlin, County of Lorain, and State of Ohio: SECTION 1. That the City Manager is hereby authorized and directed to enter into an agreement with Community Hub Incorporated in substantially the form attached hereto as Attachment A, the same being incorporated herein, and authorizing the expenditure of One Hundred Thousand dollars ($100,000.00) from the Sustainable Reserve Fund to be utilized as is set forth in said Agreement. SECTION 2. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this Ordinance were adopted in an open meeting of this Council and that all deliberations of this Council and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code. SECTION 3. This Ordinance shall take effect at the earliest date allowed by law. ASSED: 1st Reading: 2nd Reading: 3rd Reading: ATTEST: BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

2 April 6, 2026 TO: Council President City Council Members CC: Council Appointees THROUGH: Greg Holcomb, City Manager FROM: Linda Arbogast, Sustainability Coordinator SUBJECT: CommunityHub SRF Proposal Purpose and Recommendation The purpose of this memorandum is to present the CommunityHub Proposal for funding from the Sustainable Reserve Fund (SRF) to City Council. It is recommended that City Council approve the proposal for sustaining and enhancing the City of Oberlin’s Environmental dashboard to promote climate action and resilience described in Exhibit A. Background and Discussion Background on the Environmental Dashboard Oberlin’s Environmental and Community Dashboard is a community-wide data acquisition, management, and communication platform developed and operated by CommunityHub, an Oberlin- based company. The Dashboard currently includes 23 interactive digital signs installed throughout the City in locations reaching the full diversity of Oberlin residents, from the Public Library and City Hall to locally owned businesses, Oberlin Community Services, and all three public schools. Each screen displays a combination of content that includes: real-time data visualization of building and community-wide electricity and water flows, air quality, water quality; Community Voices, a curated collection of positive environmental and sustainability focused stories drawn from the diversity of Oberlin; climate action stories that explain actions and opportunities; and a community calendar that serves as a shared hub for local civic events. All content is managed through CommunityHub’s software platform and is accessible via the City’s Sustainability web page. Grounded in decades of behavioral research, the Dashboard is designed to educate, motivate, and empower Oberlin residents to participate in the community’s climate goals, and has been shown in peer-reviewed studies to increase pro-environmental social norms, community connection, and conservation behaviors. Accomplishments During the 2020–2025 SRF Contract Under its 2020–2025 SRF contract, CommunityHub delivered on all major commitments in the

3 original proposal and exceeded many of these. CommunityHub developed and deployed the digital signage platform, added several new screens including in the Oberlin Recreation and Activity Center and Sustainability Center, and completed two rounds of hardware upgrades across all 23 locations. Interactive phone controllers were developed for all screens and touchpad controllers were designed, built, and deployed in all three schools. A significant project that was not anticipated in the original contract was the design and implementation of what is likely the most sophisticated educational metering display system installed in any school in the world at the new Oberlin Elementary School — monitoring 58 variables including energy use by grade level, solar production, water consumption, and EV charging. This is paired with four interactive educational “story” modules used in classroom instruction and displayed in school lobbies. These stories are designed to help students and adult residents of Oberlin understand where Oberlin’s resources come from, the importance of conservation and the impacts of and opportunities to address climate change in this community. Two major community campaigns — the “Later is Too Late: Take Action Now” initiative in 2024–2025 and annual Ecolympics competitions — reached every corner of the community; the 2025 Ecolympics competition alone achieved 32,000 kWh and 26,000 gallons of verified savings. Two peer-reviewed journal articles were published documenting the Dashboard’s measurable positive impact on climate-related social norms and community behavior in Oberlin. Throughout the contract, CommunityHub has leveraged the City’s SRF investment to attract over $394,000 in additional grant support for the Oberlin community, including Green Edge Fund support for the elementary school solar array and metering system, a $150,000 grant that has enabled the schools to install a hybrid heat pump system in the new Middle School, a $24,000 grant for the Middle School Dashboard, a $50,000 grant from the Ohio Environmental Education Fund for school -based programming, and a $20,000 grant from the Association of Science and Technology Centers to develop educational content for the dashboard and data visualizations for displaying community air quality. It is important to note that while these grants extend CommunityHub’s capacity to serve the Oberlin community in important ways, they do not substitute for the City’s SRF investment, which has funded the core platform maintenance and community engagement work that makes all other activities possible. Proposed Work During the 2026–2031 Contract In the next five years, CommunityHub proposes to build on the Community Dashboard platform and community partnerships established during Phase I to help fulfill a broad range of goals articulated in the 2026 Climate Action Plan. The CAP describes the Dashboard as a “primary accountability and transparency tool for CAP implementation,” and references that ways in which Dashboard can make future contributions in all nine CAP sectors. Phase II will focus on five priority areas. First, CommunityHub will update and expand all CAP-focused content on the 23 public screens to reflect the 2026 CAP’s new goals — including updated stories on energy, water, solar, and climate action, and new Community Voices content spanning all CAP sectors. Second, CommunityHub will develop a public-facing CAP Progress Dashboard providing residents with ongoing updates on progress towards achieving CAP milestones. Third, CommunityHub will complete integration with the City’s CodeRED emergency alert system, enabling Dashboard screens to display emergency notifications (including extreme weather events). Fourth, CommunityHub will expand data monitoring and display to include the new Middle School building, new Plum Creek water quality data from the two monitoring stations installed in 2025, air quality monitoring in Oberlin and city composting. Fifth, CommunityHub will continue and promote the highly successful community awareness campaigns, including Ecolympics and a next phase of the Later is Too Late campaign in close collaboration with the City’s Sustainability Office, POWER, Efficiency Smart, Oberlin City Schools, the College and community organizations, to drive measurable progress across the CAP’s priority action areas.

4 Fiscal Impact CommunityHub is requesting funding for the next five-year period in the amount of $20,000 per year for a total of $100,000. As outlined in the proposal, the funds from the City support five categories of work: project management and community partnership coordination; content development and campaign management for the 23 Dashboard screens and the City's Sustainability web page; software integration to capture and display new data streams including water quality, air quality, composting, and emergency alerts; and maintenance of the digital signage platform. This City investment is the foundational resource that makes all other Dashboard activities in Oberlin possible. Consultation The CommunityHub proposal was drafted in consultation with the Sustainability Coordinator. The Law Director and City Manager have all reviewed the proposal

4 Conclusion Based on the foregoing, the Sustainability Coordinator and the City Manager recommend approval of the CommunityHub proposal to utilize funds from the Sustainable Reserve Fund of the City of Oberlin to sustain and enhance the City of Oberlin’s Environmental dashboard to promote climate action and resilience in Oberlin. This proposal is directly in line with goals in the Climate Action Plan.

Sustainable Reserve Fund Participant Agreement This Agreement, (“Agreement”) is made and entered into this day of , 2026 by and between the City of Oberlin, Ohio, an Ohio Chartered Municipal Corporation, hereinafter referred to as “City” and Community Hub Incorporated, an Ohio corporation, hereinafter referred to as “Participant” with an address of 46984 West Hamilton Street, Oberlin, OH 44074. WITNESSETH: WHEREAS, the City has created a Sustainable Reserve Fund, its purpose being to provide funding for the implementation of strategies that are consistent with the City of Oberlin’s Climate Action Plan, including programs and/or projects that demonstrate education and outreach related to climate action, energy-efficiency and conservation, waste management and resilience in the face of extreme weather events and other climate change impacts and WHEREAS, Oberlin City Council has established guidelines for funding requests from the City’s Sustainable Reserve Fund, for contractual services in furtherance of the purposes for which the Fund was established; and, WHEREAS, Oberlin City Council has appropriated funds for the Sustainable Reserve Fund; and WHEREAS, Participant has requested funding in the amount of One Hundred Thousand dollars, ($100,000.00) for the purpose of providing the services described in “Exhibit A” attached hereto and incorporated by reference, (“Services”) for the benefit of the City of Oberlin and its residents; and WHEREAS, the City has determined that the Services for which the funds are requested by Participant are consistent with and in furtherance of the purpose for which the Sustainable Reserve Fund was established. NOW, THEREFORE, in consideration of the foregoing representations and other good and valuable consideration, the receipt and sufficiency of which being hereby acknowledged, the City and Participant agree as follows: (1). The City agrees to provide funding to Participant in the amount of One Hundred Thousand ($100,000.00) from the Sustainable Reserve Fund to be utilized for the provision of Services in accordance with the provisions of this Agreement. Funding shall be allocated in five annual payments in accordance with the following schedule: Year 1: $20,000.00 Year 2: $20,000.00

Year 3: $20,000.00 Year 4: $20,000.00 Year 5: $20,000.00 Allocation of funding for years 2 through 5 shall be subject to the lawful appropriation of funds by the City Council, the approval of the City Manager, in consultation with the Sustainability Coordinator, which approval shall be based upon a review of the provision of Services by Participant during the preceding year. In the event the City Manager shall determine that the provision of the Services shall not have been made in accordance with the terms of the Agreement or if Participant shall otherwise be in default of its obligations herein, then this Agreement may be terminated by the City Manager. For purposes of this Section the terms “year” shall be a period of three hundred sixty-five consecutive days beginning on the date of the payment of funds for Year 1 above. (2). Participant shall only utilize said funds for the purposes set forth in this Agreement. Any other use shall be first approved by the City Manager in consultation with the Sustainability Coordinator to ensure that said use is consistent with the Sustainable Reserve Fund Guidelines (3). Semi-annually and otherwise upon request, Participant shall provide the City Manager and the Sustainability Coordinator with such receipts, documentation, reports, or other evidence that he or she may request in order to ensure that Participant is duly incorporated and in good standing under the laws of State of Ohio, has maintained insurance coverage as is required under this Agreement and has expended the funds in accordance with the terms of this Agreement. In the event the City Manager and the Sustainability Coordinator determine that any of the funds have been used for any purpose other than those authorized under this Agreement, Participant shall promptly remit said amount to the City. Any funds not used by the end of an annual term shall be returned to the City or applied to a subsequent year funding as determined by the City Manager. (4). This is a contract for services only. No business association, partnership or joint venture between the City and Participant shall arise by the execution and performance of this Agreement. Participant agrees to hold the City, its agents and employees, harmless from, and indemnify and defend the City, its agents and employees, from any and all claims, causes of action, damages, or other losses that may arise out of the performance of this Agreement. Prior to execution of this Agreement, Participant shall provide the Sustainability Coordinator with a certificate of insurance in a form and with a carrier acceptable to the City evidencing a minimum of $2 million in general liability coverage and naming the City of Oberlin as an additional insured. Participant shall maintain such coverage throughout the term of this Agreement. (5). This Agreement shall be in full force and effect upon the last execution thereof, In the event Participant fails to complete the Services in accordance with or otherwise fails to fulfill its obligations under this Agreement, all remaining funds that have been provided pursuant to this Agreement shall be returned to the City. The City may but shall not be required to cause the completion of said Services and may recover from Participant the amounts expended for such work that exceed the amount authorized by this Agreement. (6) The term of the Agreement shall be for a term of five (5) years as defined in Section 1 above subject to terms and conditions set forth herein. (7). This Agreement, may not be assigned by Participant without the prior consent of the Oberlin City Council by ordinance.

This Agreement is executed at Oberlin, Ohio as of the dates set forth below. CITY OF OBERLIN By: Greg Holcomb, Oberlin City Manager PARTICIPANT By: Its: Approved as to form: Jon D. Clark, Oberlin Law Director

Application to the Sustainable Reserve Fund Sustaining and Enhancing the City of Oberlin's Environmental Dashboard to Promote Community Climate Action and Resilience — Phase II April 2026 Organization Community Hub Address 46984 West Hamilton St, Oberlin OH 44074 Contact John E. Petersen | (440) 935-3415 SRF Request $20,000 per year × 5 years = $100,000 total Contract Period 2026–2031 1. The Environmental Dashboard: An Overview Oberlin's Environmental and Community Dashboard is a community-wide data acquisition, management, and communication platform developed and operated by Community Hub, an Oberlin-based company. The Dashboard currently operates through 21 interactive digital signs installed throughout the City — reaching the full diversity of Oberlin residents across locations including the Public Library, City Hall, locally owned businesses, Oberlin Community Services, and all three public schools — and through content embedded in the City's Sustainability web page, the Oberlin City Schools website, Oberlin College's sustainability web page, and the environmentaldashboard.org website. Each Dashboard digital sign continuously displays a rotating combination of content, all of which is also accessible through the web. Real-time data visualizations show building and community-wide electricity and water use, air quality, and water quality including in Plum Creek, giving residents an ongoing window into the resource flows that shape community life. Community Voices features a curated and growing collection of micro-stories drawn from the full diversity of Oberlin residents, celebrating local voices and reinforcing positive social norms around sustainability. Climate Action Stories provide accessible, engaging explanations of the actions, technologies, and opportunities available to Oberlin residents, updated continuously as the CAP is implemented. Promotional campaigns highlight specific actions residents can take. A community announcements and events calendar, including volunteer opportunities, keeps residents connected to local civic and sustainability-related activities. All content is managed through Community Hub's software platform. Grounded in decades of behavioral and education research, the Dashboard is designed to engage, educate, motivate, and empower residents to actively participate in achieving the community's climate goals. Peer-reviewed studies have documented the Dashboard's measurable positive impact on climate-related social norms, community connection, and conservation behaviors in Oberlin and elsewhere. 2. Five-Year Accomplishments Under the 2020–2025 SRF Contract Under its 2020–2025 SRF contract, Community Hub delivered on all major commitments within the control of the project staff and exceeded many of them. A summary of key accomplishments follows. 1

Platform and Software •​ Configured and deployed Community Hub's digital signage software across all 21 Oberlin screens, replacing commercial products with an interactive platform that is more flexible, reliable, and lower-cost. •​ Expanded the software development team from 3 to 7 staff, enabling comprehensive redesign of all platform components including Community Voices, Building Dashboard, Citywide Dashboard, and Stories. •​ Released a phone-based screen controller accessible by scanning a QR code at each screen; deployed interactive touchpad controllers in all three school lobbies. •​ Completed two full rounds of operating system upgrades across all screen computers, including Windows 11 upgrades. Replaced most of the player computers with new devices. •​ Using separate grant funds (Ohio EPA), replaced and extended water quality metering to include two new Plum Creek water quality monitoring stations that will provide continuous measures of dissolved oxygen, turbidity, total dissolved solids, water depth, and flow upstream and downstream of the city center. Added and are currently testing three air quality monitoring stations. With continued SRF support, new air and water quality monitoring will be integrated into the Dashboard. Oberlin City Schools Partnership •​ Raised $45,000 in external funds and designed and implemented a 58-variable data metering system at Oberlin Elementary — likely the most sophisticated monitoring system in any elementary school in the world — with sub-metering that includes grade levels (allowing internal grade-level competitions that have garnered considerable engagement among students), end use (HVAC, lights, plugs), solar production, and EV charging. •​ Raised an additional $50,000 in external funding to support content development and curricular integration of Dashboard in Oberlin Public schools. •​ Developed four interactive educational story modules (Energy Use, Energy Production, Water Use, Climate Action) integrated into school curricula and school lobby displays. •​ Conducted 9+ professional development workshops with K–12 teachers; delivered Dashboard literacy lessons to every Oberlin Elementary student in 2023. •​ Collaborated on two well-attended Ecolympics kickoff events hosted at Oberlin Schools, attracting broad participation from heat pump, solar, and efficiency providers and strong attendance from parents, students, and non-parent community members interested in learning about CAP-related opportunities. •​ Worked with Oberlin City Schools on planning and fundraising for the new Middle School — successfully securing $150,000 in grant support to replace a planned natural gas heating system with a hybrid heat pump that will reduce projected carbon emissions of the building by 79% and create a model for other commercial-scale heat pump systems in Oberlin (core to CAP goals). Raised an additional $24,000 to install advanced metering technology in the Middle School necessary for developing a sophisticated Dashboard monitoring and display system. CAP Communication and Community Engagement •​ Developed CAP embeddable content for the City's Sustainability web page, with separate tabs for Climate Action Plan, Climate Action Update, Climate Action Voices, Citywide Dashboard, and Community Calendar. •​ Produced and distributed the "Later is Too Late — Take Action Now!" campaign in collaboration with the City's Sustainability Center, POWER, Efficiency Smart, Lorain County Citizen's Climate Lobby, and Solar United. Community Hub-designed brochures were delivered to every OMLPS customer. Data from Efficiency Smart confirmed measurable increases in heat pump adoption attributable to the campaign. Community partners described the campaign's impact directly: 2

"We accepted stacks of the Later is Too Late campaign brochures and used these as part of our promotion any time anyone in Oberlin called for heat pumps. The campaign made people much more prone to change over from gas to electric heat pumps... Eighty to ninety percent of our business in Oberlin is now focused on combustion-free heat pump products." — Jim Sustersic, President, JD Indoor Comfort "The Later is Too Late campaign was quite valuable to POWER. It can be hard for community members to understand the connections between efficiency, electrification, heat pumps and weatherization. The campaign opened up people's eyes... and made it easier for people to understand these connections." — Greg Jones, Energy Advocate, POWER •​ Configured and managed dashboard for City and College Ecolympics competitions in 2023, 2024, and 2025. The 2025 competition achieved 32,000 kWh of electricity and 26,000 gallons of water in verified community savings between participating community buildings. Electricity savings over these competitions is equivalent to the annual electricity consumed by 7–8 Oberlin households. •​ Published two peer-reviewed articles documenting the Dashboard's positive impacts on Oberlin community norms and climate action behaviors. •​ Documented over 2,000 resident interactions with Dashboard screens per year through use of the phone controller and school iPads. Leveraged External Funding The City's SRF investment remains essential for core platform maintenance and community engagement work. Throughout the 2020–2025 contract, Community Hub personnel led efforts with the City, Oberlin Public Schools, and other collaborators to leverage the City's SRF investment to attract substantial additional grant support for CAP-related education and implementation initiatives in the Oberlin community. The following are examples of larger grants received. Year Source Amount Purpose 2020 Green Edge Fund $45,000 Sophisticated data metering and display for Oberlin Elementary School 2021 Green Edge Fund $10,000 Solar array at Oberlin City Schools — reduces operating costs, models clean energy benefits 2022 Ohio EPA / OEEF $50,000 School-based Dashboard programming, Plum Creek water quality monitoring, and air quality metering equipment 2025 Green Edge Fund $150,000 Hybrid heat pump HVAC system for new Oberlin Middle School — will reduce projected carbon emissions by 79% 2025 Green Edge Fund $24,000 Dashboard metering and display system for the new Middle School 2025 ASTC / Great Lakes Science Center $20,000 Air quality data visualizations and educational materials for Oberlin and regional use Total Leveraged (excl. City SRF solar funds) $299,000 Note: An additional $275,000 in City SRF award applied for in collaboration with Dr. David Hall supported installation of the school solar array in 2021 and is not included above, as those were City funds. 3

3. Phase II Plan: Supporting the 2026 Climate Action Plan (2026–2031) The 2026 CAP was developed through extensive, community-driven input with 50 key stakeholders interviewed and hundreds of residents, students, business owners, educators, City staff, and institutional partners contributing through multiple workshops. Likewise, numerous stakeholders, residents, and City Council members provided feedback on drafts before the document was finalized. The CAP that emerged from this process designates the Community Dashboard as a "primary accountability and transparency tool for CAP implementation." The CAP includes more than 50 specific directives — across all nine CAP sectors — that assign the Dashboard roles in four distinct functions: public accountability and real-time display of key performance indicators (KPIs); community education and behavior change; environmental data monitoring; and emergency communications. Dashboard-specific actions appear in the Energy, Transportation, Housing, Land Use, Water, Waste, Education, Resilience, and Governance sections of the CAP. Community Hub's Phase II work will focus on five priority areas that strive to achieve the functions the CAP prescribes for the Dashboard: A. CAP Content Integration on the City's Sustainability Web Page The CAP calls for the Dashboard to serve as a primary public communication channel for implementation across all nine sectors. Community Hub will develop and maintain embeddable Dashboard content for the City's Sustainability web page — providing accessible, human-interpretable graphics and plain-language narrative that explain the CAP's goals, describe how implementation is progressing, and highlight actions residents can take. This web content will mirror and extend what is displayed on the 21 public Dashboard screens, ensuring that residents who encounter the Dashboard digitally have the same coherent experience as those who see it in libraries, schools, and community spaces. Community Hub will maintain and update this content through the five-year contract in close collaboration with the City's Sustainability Coordinator. B. Updated and Expanded CAP Content on 21 Public Screens The CAP's 5-year priority actions call explicitly to "move all relevant content on climate literacy onto the 21 public dashboard screens" (CAP p. 80). Community Hub will update the Climate Action Plan story to reflect the 2026 CAP; develop new sector-specific content for energy, transportation, housing, water, waste, food, and resilience; conduct new Community Voices interviews spanning all CAP sectors and community demographics; update Energy, Water, Renewable Energy, and Climate Change story modules on school dashboards; and expand promotion of cooling center availability and emergency preparedness communications. As in Phase I, content will be continuously updated throughout the funding period as communication and implementation priorities evolve. C. Emergency Alert System Integration The CAP calls for multi-platform emergency alert systems including Dashboard screens (Priority Project #20; CAP p. 83). Community Hub will complete integration with the City's CodeRED emergency alert system to automatically display emergency notifications on all 21 Dashboard screens, and will develop a password-protected interface allowing designated City officials to post local emergency messages directly to all screens. Note that this was a goal in Phase I that was mid-way through completion when the City shifted from WENS to CodeRED as a provider, which pushed this work to Phase II. D. Expanded Data Monitoring and Display The CAP calls for expanded metering across buildings, the grid, waterways, and air quality across multiple sectors. Community Hub will: •​ Integrate metering and display for the new Middle School, including heat pump system performance data. •​ Incorporate Plum Creek real-time water quality data from both new monitoring stations into Citywide Dashboard displays. 4

•​ Expand air quality monitoring displays, including new air quality sensors that the City purchases (CAP p. 83), building on the educational content developed through the 2025 ASTC grant. •​ Integrate OMLPS real-time data for large-scale solar projects as directed by CAP (p. 43). E. Community Campaigns and Ecolympics Community Hub will continue and scale the proven community engagement model: •​ Organize annual Community Ecolympics competitions engaging schools, community buildings, the College, and residential sectors. •​ Develop and launch a new phase of the "Later is Too Late" campaign, revising materials to build on the demonstrated success of the 2024–2025 initiative in driving measurable increases in heat pump adoption, weatherization, solarization, electrification, use of low-carbon transit, and community engagement in CAP promotion. Campaign content will be delivered through the 21 Dashboard screens and content embedded in the City's Sustainability web page. •​ Develop targeted Dashboard-based campaigns to support additional CAP priority areas including composting, recycling, water conservation, and resilience planning. •​ Ensure equitable reach across all community demographics, including content targeted to renters and lower-income households. •​ Continue to publish assessments of campaign and Dashboard impact; provide data to City for annual reporting. 4. Demonstrated Capacity to Deliver Community Hub has five years of documented successful contract performance with the City of Oberlin. Since implementing the Oberlin Dashboard, Community Hub has partnered with MidTown Cleveland Inc. (a CDC) to develop the MidTown Cleveland Community Dashboard, based on the Oberlin model, which is rapidly expanding into businesses, social service agencies, and apartment complexes in this vibrant majority-minority neighborhood. Annual activity reports submitted to the City demonstrate consistent on-time, on-budget delivery across all proposed work areas. The company has grown from 3 to 7 staff, organized large-scale community campaigns with measurable and verified outcomes, and attracted $299,000 in external grant support that has directly expanded Oberlin's climate action capacity. Oberlin College faculty have conducted and published peer-reviewed research documenting positive impact on climate-related social norms, community connection, and conservation behaviors in Oberlin. Community Hub's Phase I work is extensively cited and documented in the City's 2026 Climate Action Plan, which credits it as part of Oberlin's measurable climate progress — including the Later is Too Late campaign's contribution to heat pump adoption, Ecolympics savings and community impacts, and the school Dashboard metering system's role in enabling "innovative, authentic, and community-engaged learning" in K–12. The 2026 CAP explicitly structures the next five years of implementation around Community Hub's continued role as a key City platform for public accountability, CAP communication, and real-time environmental monitoring and display. 5

5. Budget Summary Community Hub requests $20,000 per year for five years ($100,000 total). The budget below reflects services provided under contract at rates consistent with Community Hub's current client agreements. 6

6. Project Timeline Many of the tasks outlined in this proposal are continuous throughout the five-year contract, reflecting the ongoing nature of CAP implementation, community engagement, and platform operation. These ongoing services include: 1.​ CAP content updates on the 21 public Dashboard screens and the City's Sustainability web page, responding to the continuous rollout of CAP implementation across all nine sectors 2.​ Community Voices interviews and new content production, spanning all CAP sectors and community demographics 3.​ Dashboard-based campaigns promoting CAP priority actions — including a new phase of the Later is Too Late initiative and additional campaigns responding to emerging CAP priorities — delivered through the 21 public screens and content embedded in the City's Sustainability web page 4.​ Platform maintenance and screen support, which grows as new data streams come online over the course of the contract 5.​ Impact assessment, data collection, and annual reporting to the City 6.​ Grant development to leverage and expand the City's SRF investment Several tasks are sequenced or have distinct implementation phases, and annual recurring events follow predictable rhythms. These are depicted in the Gantt chart on the following page. 7

1 Sustaining and Enhancing the City of Oberlin’s Environmental Dashboard to Promote Climate Action and Resilience: ​ Final Activity Report and Account of Spending 11/19/25 Name of Organization: CommunityHub Address: 46984 West Hamilton St, Oberlin OH 44074 Contact Name: John E. Petersen, Phone: (440) 935-3415 In Community Hub’s 2020 proposal to the City of Oberlin’s Sustainable Reserve Fund we described ways in which Environmental Dashboard technology would play a central role in sharing and promoting implementation of the City of Oberlin’s Climate Action Plan (CAP) and how it would continue to provide and enhance real-time data monitoring, analytics, and display capabilities. As outlined in this and previous reports, we accomplished much of what we proposed. This report summarizes work accomplished. The executive summary below highlights project emphases since our last report on 2/28/24. Page 11 of our original proposal enumerated and included a timeline of anticipated outcomes divided into tasks associated with nine distinct action categories related to software products and services and four action categories related to display content. The full report follows this same structure so that the progress we have accomplished can be directly related to initial projections in the proposal. Executive Summary of focus of activities between 2/28/24 and 2/28/25. Throughout this project we have adjusted our work based on the new opportunities to promote that City’s CAP as they arose. During the most recent period of the project Community Hub has placed significant emphasis on specific collaborative initiatives and campaigns that were not conceived of or described in our original proposal, but that have taken full advantage of the City’s Dashboard technology to execute on CAP promotional goals outlined in that proposal. A prime example is that is the “Later is Too Late - Take Action Now! Be Efficient - Go Electric - Go Solar in Oberlin” campaign on dashboard digital signs, the weekly Community newsletter, print media and through in-person events. The collaboration included the City’s Sustainability Center, POWER, Efficiency Smart, Lorain County Citizen’s Climate Lobby, and Solar United. Community Hub developed the Later is Too Late brochure and corresponding digital sign content outlining specific actions that community members could take and the programs and local and national incentives to support these. The seven CAP-focused areas emphasized included home weatherization, upgrades to energy efficient appliances, HVAC upgrades, rooftop solar, home wiring upgrades, low carbon transportation options and community engagement opportunities. Data provided by Efficiency Smart from their rebate program indicates that several of the measures the campaign emphasized, particularly adoption of heat pumps and energy efficient thermostats, increased substantially over the campaign period. The result of the campaign on adoption is corroborated by the experience of energy efficiency providers as follows: We accepted a couple of stacks of the Later is Too Late campaign brochures and used these as part of our promotion any time anyone in Oberlin called for heat pumps. The campaign made people much more prone to change over from gas to electric heat pumps and much

2 more aware of the rebates. Eighty to ninety percent of our business in Oberlin is now focused on combustion-free heat pump products. Oberlin community members want to do their part as stewards of the environment. - Jim Sustersic, President JD Indoor Comfort The Later is Too Late campaign was quite valuable to POWER. It can be hard for community members to understand the connections between efficiency, electrification, heat pumps and weatherization. The campaign opened up people’s eyes regarding the importance of electrification and provided simple explanations where they were lacking and made it easier for people to understand these connections. This community stands to benefit from more of this kind of shared information like this to reach the broadest possible audience! - Greg Jones, Energy Advocate In addition to the Later is too Late campaign, we worked to leverage and expand the scope of the 2024 and 2025 Community Ecolympics events to place new emphasis on engaging the entire City of Oberlin community in climate action, with a strong emphasis in promoting residential opportunities to conserve resources. The kickoff events held in the elementary school were explicitly linked to the Later is Too Late campaign. They included tables personned by POWER, Efficiency Smart, local solar installers, local heat pump installers, Lorain Citizens Climate Lobby, OMLPS and many other community organizations. In addition to being promoted by the schools as a “Family Fun Night” for parents, these events were attended by quite a few community members who do not have children in the schools and were simply coming to learn more about CAP participation opportunities. We also worked closely with the Oberlin City Schools on planning and fundraising for the new Middle School building scheduled for completion in 2027. The Schools original design plans called for the installation of a traditional natural gas heating system. In large part as a result of our efforts, the new school will directly exemplify commercial scale decarbonization. Leveraging the support from the City, Community Hub worked on behalf of the schools to apply for and receive $174,000 in grant support to replace the planned natural gas boiler with a hybrid heat-pump system that will reduce carbon emissions by 79%. These grants also include funding for dashboard metering technology so that the school, students and their families can learn from this project.

3 Dashboard Project Accomplishments by Action Category and Tasks (Following Organization of Initial Proposal and Contract) Hardware Products and Services 1. Develop “web embeddables” ●​ Develop embeddables for time series, Citywide, CV & Calendar ○​ In 2021 our team engaged in design discussions with the City of Oberlin’s website managers and with the city representatives over a six month period. Based on these discussions, Community Hub developed a series of options for integrating dashboard plugin content into the City of Oberlin website that is consistent with the scope of work City Council funded. Our goal was to significantly enhance the usability of the home page while incorporating ED content as described in our proposal (e.g. design concepts linked here). The outcome of that discussion, however, was that the City postponed deep integration of dashboard components until a significant redevelopment of the overall City Website. As an interim solution, we were asked to focus exclusively on integrating content into the Sustainability section of the City’s existing website. ○​ As described in our prior activity report, we developed and then embedded the Climate Action Plan explanation that we had developed into the Sustainability section of the City’s website by 6/10/21. ○​ In year 2, in accordance with the timeline, we continued to enhance web embeddable content into the sustainability section of the City website. The embed content we developed then contained five separate tabs with unique content under each as follows: ■​ Climate Action Plan: provides a summary explanation of the City’s Climate Action Plan ■​ Climate Action Update: This tab features City and community initiatives related to climate action planning (see below for more details on content). ■​ Climate Action Voices: This tab contains a subset of Community Voices content that is filtered by the tag, “climate action”; all Community Voices content in this section focuses on how the city and community members are positively engaging in climate action planning and climate adaptation. ■​ Citywide Dashboard: Contains Citywide Dashboard visualization of real-time data on resource flows and environmental conditions in the city. The Citywide Dashboard itself contains separate tabs on electricity use, water and air conditions. ■​ Community Calendar: This is the calendar of events of the Oberlin community. Anyone can post to this calendar. ○​ We note that the web content we were able to develop was constrained to fit into a small box in the Sustainability section of the City website. In 2024 we developed fully-functional content for the City Website linked here.. We remain ready and eager

4 to engage in conversations with the city’s web designers as soon as we are invited to do so! Below is a screenshot of a fully functional dashboard for the City that could easily be directly integrated into the City’s website. ○​ ●​ Create custom embeddable content for Oberlin City Schools ○​ Although Oberlin City Schools is obviously distinct from the City Government, the City has recognized the schools as a key venue for communicating CAP goals to the community and as part of this contract, the Dashboard has served as a key communication vehicle. The City also made a significant direct investment in the schools through use of SRF funds in the School’s solar array with the understanding that it would result in broad community education and benefits. ○​ As discussed in prior reports, we place significant emphasis on updating and advancing the school’s dashboard system and dashboard-related programming so that it could serve as a communication venue for promoting the City CAP. As part of this work we designed a unique and highly sophisticated dashboard system for the schools. The web component is prominently linked through the Oberlin City Schools Home Page, and directly Linked here. We have engaged in multiple revisions to this website. ○​ Over the course of this project we have hosted over a dozen separate community meetings focussed on both receiving input and exploring classroom use of the dashboard. Specifically, over the last two years we have held: nine professional development workshops with K-12 teachers, one workshop with a class of 5th grade students at Oberlin Elementary and two presentation and feedback sessions with the

5 City’s Environmental Education committee. In 2023, in collaboration with STEAM teacher Brandi Hicks, lessons were designed and taught to every single child in Oberlin Elementary, instructing them regarding how to use and interpret data on the school’s Dashboard. Lessons were led by a group of Oberlin College students with assistance from a group of Oberlin High School Students. ○​ In January of 2024, in preparation for Ecolympics 2024, we completed an entirely new revision of the Oberlin City Schools Dashboard (figure 1). This new dashboard combines a data exploration Dashboard with all other Dashboard components to enable a deeper level of curricular integration. As of March 2024, new touch-pad controllers have been installed in the lobby of each of the three schools (Figure 3). These allow students to directly control content displayed on the large Dashboard screens in each lobby. As on the new website, the touchpads feature “stories” that promote local environmental literacy and empower students to take positive actions in their schools, homes and community. The same “Climate Action” story that is accessible through all Oberlin screens provides the basic explanation of the City of Oberlin’s climate action plan. A “Water Use Story” focuses on essential elements of local water literacy including, where Oberlin’s drinking water comes from, where it goes after it passes down the drain and the importance of conserving water and protecting our local watershed. The “Energy Use Story” focuses on different types of energy, and the importance of conservation. The “Energy Production Story” focuses on solar energy production in Oberlin and the choices that the City of Oberlin has made to secure carbon neutral electricity sources through OMLPS. Figure 1. Screenshot of home page of comprehensive Dashboard for Oberlin City Schools

6 ●​ Track/assess use of these embeddables ○​ As described above, we have developed two websites -- Experience Oberlin and the Oberlin City Schools Dashboard almost entirely with web embeddable dashboard content. We have developed the embeddable content for the Sustainability section of the City of Oberlin’s website and very much look forward to contributing embeddable content to the City’s redeveloped website as soon as we are provided with an opportunity to engage in the design process. ●​ Co-develop “Experience Oberlin” website ○​ Early in this project, we developed an embeddable version of the Oberlin Community Calendar for the Oberlin Business partnership. ○​ In 2023 we were approached by Oberlin Business Partnership with a request that we collaborate with them to develop an “Experience Oberlin” website (figure 2). Their concept was to build a website for Oberlin visitors and residents that would promote activities, events and shopping opportunities offered by businesses and civic organizations. Collaborating with OBP on this website has allowed us to deeply integrate dashboard components throughout a website in the type of way proposed for the City of Oberlin’s website. The Experience Oberlin website features all of the content that we have developed to promote the City of Oberlin’s Climate Action Planning process. ○​ Since this work is consistent with our project goal of promoting the City’s climate action plan but was not anticipated in our original proposal, we have added this to our project timeline (colored in purple). Figure 2. Screenshot of Events Calendar on Experience Oberlin website.

7 2. Implement Emergency Alert notifications on Dashboard digital signage ●​ Develop WENS [emergency notification system] integration to override screen content ○​ The capacity to override content on the digital screens in Oberlin and replace it with content derived from the WENS emergency notification system was a goal outlined in Community Hub’s initial proposal. Towards that end, Community Hub engaged in integration discussions with the providers of the WENS technology. However, the City replaced this technology in April 2025 and is now using the “CodeRED” emergency alert system. Community Hub has had initial contact with CodeRED providers on approaches to integration, but due to the change in services we have not been able to complete this dimension of the project. If the City remains interested, we would be pleased to pursue this in a next-phase of this project. ●​ Develop password protected emergency content for local city officials ○​ This feature will follow the initial development of an override system. 3. Implement new, easy to use, easy to manage digital signage ●​ Replace screen computers so that all are identical models ○​ As mentioned in previous Activity Reports, we secured funds from the Green Edge Fund to upgrade all of the “player computer” computers. With this funding, we installed the same model player computers in all locations. This was completed by the close of 2021. We have recently replaced additional computers as they have failed. ○​ Although not anticipated in our proposal, we completed installation of three new signs in 2023, one in the lobby of the new Oberlin Recreation and Activity Center (formerly Prospect Elementary) and one in the Center for Sustainability (also within Prospect Elementary). We also replaced and upgraded the digital sign for Oberlin Community Services when they moved to their new location, We likewise redesigned their location-specific content. In 2024 we added a Slow Train sign. ●​ Update operating systems, install, test beta software on all screens ○​ We have twice completed upgrading all of the computers that run screens in Oberlin with new operating systems. Most recently, in the fall of 2025 we upgraded all screen computers to run on the Windows 11 operating system. A problem we encountered is that local power outages often break internet connections causing the computers to lose their display connection until the computers are restarted. To address this problem, we installed additional software on each of the player computers so that they restart once each morning. This action has reduced downtime. ○​ We have fully designed a replacement digital signage software described in our proposal. All screens in Oberlin are now running on this new software. We are, however, actively continuing to improve and enhance the functionality of this software. Each new version we release makes it possible to more easily manage and expand digital signage. ●​ Develop and refine user friendly interface for configuring content ○​ The design of the new interface is complete and our software engineers are in the process of implementing this design. ●​ Conduct public training sessions for organizations hosting digital signs ○​ On an annual basis we have met with organizations that host Dashboard signs including the Oberlin Public Library, The Bridge, IGA, Kendal at Oberlin.

8 ○​ We have provided ongoing support to train community members who post to the digital signs ●​ Track/assess use and impact ○​ The phone App controller is the principle automated mechanism that we have implemented for tracking and assessing interaction with digital signage. We track every time someone uses their phone (or the ipad controllers in the schools) to interact with a screen. We have typically measured about 2,000 individual interactions with the screens per year. ○​ In 2024 we published a comprehensive quantitative assessment of the impact of Oberlin’s Dashboard signage on the Oberlin Community in Sustainability, a well-respected peer-reviewed journal focused on community sustainability. The research is based on surveys conducted before and after screen installation in the locations in which the first set of screens were installed. The paper is linked below and documents significant impacts of the screens on community thought about resource use and about community engagement. In short, we observed increases in pro-environmental social norms among people of color (a demographic emphasized); enhanced awareness of and sense of connection with the local community and ecology; increased self-reported electricity conservation; and increased perception of youth engagement. ■​ Petersen, J.E., C.M. Frantz. 2024. Changing culture through pro-environmental messaging delivered on digital signs: A longitudinal field study. Sustainability 16(17) 4. Develop and implement interactive controls for digital signage ●​ Further develop and refine software functionality ○​ As intimated above, nearly every component of Community Hub’s software was substantially improved in usability and stability over the course of the project. We have therefore added additional work not described in our original proposal. Specifically, milestones for the following three project goals were added to the Project Timeline (colored in purple): ○​ Redevelop Community Voices software ■​ Community Voices: As part of the implementation of a MidTown Cleveland Community Dashboard, we completely redeveloped the Community Voices software. We have now migrated all of Oberlin’s CV content to this new software product. This has substantially improved the usability of Oberlin’s Community Voices software ○​ Refactor Events Calendar software ■​ Calendar: As with Community Voices, we have completely rebuilt this software and made significant improvements to the user interface for the community calendar. Among other things, based on feedback from Oberlin users, we made it much simpler to post events that occur at multiple different times (performances, workshops, etc.). ○​ Develop new Jobs Board software?

9 ■​ Oberlin Jobs Board: This is another feature of the digital signage and online embeddable content that we did not propose as part of our work for the City of Oberlin in our initial contract. However, MidTown Cleveland requested that we build software for their MidTown Community Dashboard that allows businesses to easily post job opportunities that are then displayed on digital signage. The software is similar in general functionality to the community calendar in that the website links to a simple form that anyone can use to post information about job opportunities. As with calendar content, digital signage would feature a brief summary of the opportunity and while the online version would provide a full description and searchable content. ■​ In our last report we indicated that Oberlin Business Partnership had expressed interest in pursuing this feature. In the fall of 2023 and into 2024 we held several meetings with OBP, City and County personnel to further discuss whether these organizations have the desire and ability to promote use of a jobs board. Participants in the discussion have included Janet Haar (then Executive Director of OBP), Terri Sanders (City of Oberlin Equity Coordinator), Chris Turkin (OhioMeansJobs Lorain County), Elizabeth Choi (Mobility Coordinator for Lorain County) and Sharon Pearson (Acting Director of Oberlin Business Partnership). Community Hub does not have the capacity to promote use of a local jobs board. We are, however, willing to configure the software and make it available at no additional charge if the City of Oberlin, Oberlin Business Partnership and others wish to commit to promoting its adoption in the community. ●​ Track/assess use ○​ See above 5. Develop the City of Oberlin Dashboard Phone App ●​ Design and develop spec doc and mockup ○​ We completed this on schedule in 2021 as described in the original Project Timeline. ●​ Graphical design ○​ We completed this on schedule in 2021 as described in the original Project Timeline. ●​ Develop and user-test prototype beta software ○​ We completed this on schedule in 2021 as described in the original Project Timeline. ●​ Release of fully develop App ○​ This was released in 2021 and has been redeveloped and improved in several iterations since that time, including in February of 2024 ●​ Promote use of the interactive controls for the digital signage. ○​ We added this important task as a new goal to the Project Timeline in our last report. It had become apparent to us that, although we added instructions for controlling the signs within the content sequence and added small posters near each of our screens, residents did not appear to be aware that the phone controller existed. This is not surprising since this is not typically a feature of digital signage. To make the existence of interactive controller software more evident we have designed large banners to be placed adjacent to the screens encouraging users to scan QR codes to open the screen controller. We first began printing, mounting and installing these during the

10 summer of 2022 and have continued to do this. Most signs now have physical banners in association with them. The Hotel at Oberlin requested that we not add banners to the walls for aesthetic reasons. There we have QR code banners on tables near the signs. ●​ Continued software refinement ○​ As included on the Project Timeline, continued this process throughout the contract.. ●​ Track/assess use ○​ As described above, we typically track approximately 2,000 interactions with the buttons on the phone controllers per year. 6. Include data on any new city buildings as the city adds metering ●​ Collaborate on design of monitoring system for new elementary school ○​ The design of the system was completed as described in the original Project Timeline ●​ Integrate data for new K5 school, develop and refine graphical display ○​ As a result of confusion among the engineering team hired by the schools, the metering system evolved to become far more complex than our original design specified. The fact that they deviated from the original design of the electrical system meant that many additional points needed to be monitored in order to separate out mechanical, lighting and HVAC loads as originally intended. While this added considerably to the time we needed to manage the project, the end result is the most sophisticated data metering system that has likely been developed for any school in the world. ○​ By January 2023 we were able to complete configuration of the core derived variables within Community Hub’s data system. As desired, the metering allows separation of electricity circuits used for: lighting (“light”); appliances that are plugged into wall receptacles (“plug”); and heating, ventilation and air-conditioning (“HVAC”). The goal was to be able to distinguish among these loads in multiple spaces and by grade levels and use. For comparison among spaces, we often add light and plug loads together to create a total use (“Tot”). ○​ We are now either directly measuring or calculating the following core 58 variables in the elementary school that we have determined are of direct educational value: Electricity use by learning areas: ●​ Grades PK-K Light, Grades PK-K Plug, Grades PK-K Tot (total) ●​ Grades 1-2 Plug, Grades 1-2 Light, Grades 1-2 Tot, ●​ Grades 3-4 Plug, Grades 3-4 Light, Grades 3-4 Tot, ●​ Grade 5 Plug, Grade 5 Light, Grade 5 Tot, ●​ Cafeteria and Media Plug, Cafeteria and Media Light, Cafeteria and Media Tot, ●​ Music Room Plug, Art and Music Plug, Art and Music Light, Art and Music Tot, ●​ Gym Light, ●​ Administration Light, Administration and Gym Plug, Administration and Gym Tot, Teacher Prep Plug Kitchen, dining and water: ●​ Dishwasher and Disposal, Cafeteria and Media Light, Kitchen Freezer,

11 Kitchen Fridge and Milk, Kitchen Cold Storage, Kitchen Plug, Dishwasher and Disposal, Kitchen Plug and Appliance, Kitchen Light, Kitchen Tot, Clothes washer water, Dishwasher water Exterior areas: ●​ Safety Town, Exterior and Parking Light Heating, ventilation and air-conditioning: ●​ Chiller, Fans, HVAC Tot, IT Plug, Domestic Hot Water Pump Other appliance electricity: ●​ Clinic Dryer, Clinic Washer, Bathroom Hand dryers Solar: ●​ Solar Roof Array, Solar Field Array, Electric Car Chargers Whole building production and consumption: ●​ Total Solar, Gross Building Electricity, Net Building Electricity, Natural Gas, Whole Building Water Use, Total Light, Total Plug ○​ In parallel with working to integrate the data, we have put considerable effort into designing a set of four “Stories” for the interactive displays for the schools that describe resource flows through the City of Oerlin and through the schools including chapters on: Energy Use, Energy Production, Water Use and Climate Action (figure 4). As described earlier, we have hosted multiple events and workshops to obtain feedback on various stages of the design.

12 Figure 3. Interactive dashboard display screen and controller installed in the lobby of Oberlin Elementary. Via the touchscreen controller, students and visitors can select a variety of content including real-time data visualizations that communicate the environmental performance of the school and community. These data are also incorporated into four “stories” that provide detailed information on where resources come from, the implications of decision-making, and the range of smart choices that the City of Oberlin, children and adults are making to strengthen community sustainability and resilience. Interactive touch-pad controllers are also now installed in Langston Middle School and Oberlin High School. Figure 4. Example of story content displayed on the big screens in the school lobbies (left) that can be controlled with either phone or ipad controller (right). The page of the controller shown is on the Climate action plan story and allows the viewer to select individual chapters. ●​ Integration of data for additional city buildings ○​ The best example of this so far is the additional points that have been added to the PK5 school building including submetering for water and, most importantly, the solar array and electric car charging station. ○​ With the help of the City of Oberlin’s IT Manager Mike Wargo, we were able to re-establish connection to the data metering system that we originally developed for Prospect Elementary School. This has allowed us to develop a data metering and display system for the Oberlin Recreation and Activity Center. ○​ We have spent considerable time with staff and contractors at Oberlin Municipal Light and Power re-establish acquisition of data for total City electricity use. Through this engagement we have worked out a protocol for receiving data from OMLPS. We look forward to continuing to work with OMLPS to receive data reliably so that data displayed is accurate and current. ○​ We made a substantial effort to integrate data on water use in the Oberlin Fire Station. Unfortunately, the meters installed no longer support data access. We remain eager to integrate these data if and when the City installs meters capable of delivering these data. ○​ We continue to receive total city drinking water flow data from the drinking water plant and display this on the dashboard. For most of this project we had a similar data feed

13 from Oberlin’s wastewater treatment plant. We also had data on water quality in the effluent from the wastewater treatment plant. We are eager to once again receive data from the wastewater treatment plant for display on dashboard and integration into the public school curriculum. 7. Include new environmental data as it becomes available ●​ Additional of air quality data to Oberlin Citywide Dashboard ○​ Beginning in January of 2024 we added air quality data to the Citywide Dashboard. These data are obtained from EPA’s Air Now stations and include estimates of particulate matter (PM2.5 and PM10) in the air and ozone displayed according to the Air Quality Index (AQI). These measures are particularly important for assessing detrimental air quality resulting from fires. ●​ Additional of new environmental variables ○​ In part because we lost access to Plum Creek water quality data in 2024, we added in measures of water quality in Lake Erie to Citywide Dashboard, including dissolved oxygen and Blue-Green Algae concentration (an important indicator of toxic algae blooms). ○​ In 2025, with permission from City Public Works Director Jeff Baumann and grant support from the Ohio EPA, we purchased and installed two new water quality monitoring stations in Plum Creek to monitor water quality upstream and downstream of the downtown. Parameters measured include dissolved oxygen, temperature, turbidity and total dissolved solids. If an additional phase of this project is funded we will incorporate these data into the Citywide Dashboard display. 8. Transition data on monitored points to CommunityHub ●​ Configure new database in CommunityHub ○​ Database has been configured. We have also configured data loggers at the drinking water plant to deliver data to these new systems. ●​ Transfer data from BuildingOS to CommunityHub database ○​ The new Oberlin City School Dashboard is entirely based on data delivered through Community Hub 9. Maintain system ●​ Maintain and ensure functionality of software ○​ Since spring of ‘22, we have been checking the functionality of all screens on a weekly basis and striving to solve problems as they arise. . ●​ Provide support (but not install or maintain) hardware ○​ As mentioned, we applied for and received funding to upgrade computers in locations with older player computers running the screens. We have installed all of these.

14 Display Content 1. Develop a new CAP-focused story feature for the digital signage ●​ Develop draft presentation ○​ The CAP presentation was completed, as scheduled on the Project Timeline, in ‘20. Presented to Council and now posted as embeddable on City website. It can be viewed on any screen in the community via the remote controller. It can also be viewed in the sustainability section of the City of Oberlin’s website. ●​ Refine presentation ○​ Further refinement has continued, as scheduled. ●​ Assess impact ○​ Assessment of impact is ongoing. ●​ As described in the executive summary, a significant thrust of Community Hub’s work between 2024 and 2025 focused on development and promotion of the“Later is Too Late - Take Action Now! Be Efficient - Go Electric - Go Solar in Oberlin” campaign on dashboard digital signs, the weekly newsletter, print media and through in-person events. The collaboration included the City’s Sustainability Center, POWER, Efficiency Smart, Lorain County Citizen’s Climate Lobby, and Solar United. 2. Climate Action Community Voices Content ●​ Conduct interviews, develop and post new content ○​ CAP-related content for Community Voices continues to be developed and added for display on screens. During 2023 we actively collaborated with the Northeast Ohio Areawide Coordinating Agency (NOACA) as they engaged in regional climate action planning activities. We conducted over 20 Community Voices interviews focused on positive actions taking place throughout the Northeast Ohio region. This content is now featured on the Oberlin screens. ●​ Assess impact ○​ Students and faculty at Oberlin College have published papers demonstrating the significant positive impact of Community Voices. During 2024 and 2025 we designed a study to explicitly assess the impact of the new climate action focused content we have been developing. Key findings are that even very brief exposure to the positive climate actions of others enhances social norms related to climate action and support for climate policy. These results were recently published in the well-respected peer-reviewed journal Sustainability. A link is included below ■​ B. Kearney, J.E. Petersen, C.M. Frantz. 2025. Overcoming Pluralistic Ignorance: Brief Exposure to Positive Thoughts and Actions of Others Can Enhance Social Norms Related to Climate Action and Support for Climate Policy. Sustainability 17(22) 3. Dashboard Community Calendar and newsletter ●​ Promoting broad scale use of calendar and newsletter

15 ○​ We continue to promote use of the community calendar. The City of Oberlin and most local organizations use it extensively to promote local events. The integration of the calendar into the Experience Oberlin website and into the Oberlin City Schools Dashboard should further enhance use. ○​ During the course of this project we have seen a steady increase in postings to the Oberlin Community Calendar: from 183 in 2022 to 241 in ‘23 to 406 in ‘24 to 427 by November 20 of 2025. 4. Promote adoption of Oberlin Mobile phone application ●​ Collaborate with Business Partnership & City to promote adoption ○​ As mentioned above, we have installed physical signage with QR codes adjacent to most of the digital signs to promote use. Past spending and projections: Throughout this project, funds have been spent in accordance with and in the amounts described in the Community Hub SRF proposal. Below are actual past spending past and predicted future spending. The final invoice is included as a separate document.

16 Revised and Completed Schedule: Adjustments to our schedule of tasks and expansion of our scope of work have been made to reflect progress and are reflected in the table below. Expansion in scope is colored in purple. No additional funding was requested for the expansion in scope of work.

Project Timeline Software products and services i. Develop “web embeddables” - Develop embeddables for time series, Citywide, CV & Calendar - Greate custom embeds for City, Library, Schools & other Oberlin args. - Track/aseses use of these embeddables - Go-develop "www. expenencecberlin.cam" website with OBP 2. Implement Emergency Alert notifications on Dashboard digital signage - Develop WENS integration to override screen content - Develop password protected emergency content for local city officials ai ent new easy fo use, fo mana igital sk - Replace screen computers so that all are identical models - Update operating systems, install, test beta softweare on all screens - Develop and refine user- friendly interface for configuring content - Conduct public training sessions for organizations hosting digital signs - Track/assses use 4. Develop and i ment interactive controls for digital signa - Further develop and refine software functionality - Redevelop Community Voices software - Refactor Events Calendar software - Implementation of new Jobs Board software? - Develop and refine user- friendly interface for configuring controllers - Track/aseses use 2. Develop the City of Oberlin Dashboard Phone A - Design and develop spec doc and moc- up - Graphical design - Develop and user-test prototype beta software - Release of fully develop App - Promote use of the interactive controls for the digital signage - Gontinued software refinement - Track/aseses use 6_ Include data on any new city buildings as the city adds meten - Collaborate on design of monintoring system for new elementary schod - Integrate data for mew K-5 school, develop and refine graphical display - Integration of data for additional city buildings - -> Scope & timeline TBA 7_Include new environmental data as it becomes available - Additional of air quality data to OberlinCitywide Dashboard - Additional of new environmental variables -- > Scope & timeline TBA 6. Transition data on monitored points fo CommunityhHub - Configure new database in CommunityHub - Transfer data from BuildingOS to CommunityHub database 9. Maintain system - Maintain and ensure functionality of software - Provide support (but not install or maintain) hardware oT) 17 Display Content i. Develop 6 new CAP. focused feature for the oigital si - Develop draft presentation - Refine presentation - Assess impact 2. Climate Action Community Voices Content Pf PEP Py pe - Gonduct interviews, develop and post new content - Assess impact 3. Dashbosrd Community Calendar and newsletter | — - Promoting broad- scale use of calendar & volunteer 4_ Promote adoption of Oberlin Mobile Application , | - Collaborate with Business Partnership & City to promote adoption

April 20, 2026 6. I. Through: Jon Clark, Law Director From: Jon Clark, Law Director SUBJECT: Ordinance No. 26-34 AC CMS: An Ordinance Authorizing the City Manager to Enter into a Contract for the Sale of Municipal-Owned Transmission Assets to AMP Transmission, LLC, a Subsidiary of American Municipal Power, Inc., (AMP) and to Take All Other Actions Necessary to Effectuate the Terms of the Contract to Go into Immediate Effect Attachments Ordinance No. 26-34 AC CMS AMPT Presentation -04-20-2026 Memo- OMLPS Director

CITY OF OBERLIN, OHIО ORDINANCE NO. 26-34 AC CMS AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE SALE OF MUNICIPAL-OWNED TRANSMISSION ASSETS TO AMP TRANSMISSION, LLC, A SUBSIDIARY OF AMERICAN MUNICIPAL POWER, INC. (AMP), AND TO TAKE ALL OTHER ACTIONS NECESSARY TO EFFECTUATE THE TERMS OF THE CONTRACT TO GO INTO IMMEDIATE EFFECT WHEREAS, American Municipal Power, Inc. ("AMP"), is an Ohio nonprofit corporation, organized to own and operate facilities, or to provide otherwise, for the generation, transmission or distribution of electric capacity and energy, or any combination thereof, and to furnish technical services on a cooperative, nonprofit basis, for the mutual benefit of AMP members ("Members"), such Members, including this City of Oberlin, being political subdivisions that operate municipal electric utility systems in Delaware, Indiana, Kentucky, Ohio, Maryland, Michigan, Pennsylvania, Virginia and West Virginia; WHEREAS, AMP Transmission, LLC (“AMPT”) is an Ohio nonprofit limited liability company, and a subsidiary of AMP, organized to own and operate facilities, or to provide otherwise, for the transmission of electric energy, and to furnish technical services on a cooperative, nonprofit basis, for the mutual benefit of AMP's members, including the City of Oberlin, Ohio; and, WHEREAS, the City of Oberlin, Ohio (“City of Oberlin”) owns, among other equipment, certain equipment located in the Oberlin Switchyard at 46900 Butternut Ridge Rd., Oberlin, Ohio (the “Switchyard”) as well as an approximately 2.1 mile 69 kV transmission line and poles running from the Switchyard to the intersection of S. Pyle-Amherst Rd. and N. Coast Inland Trail (up to and including the angle structure at such intersection), as more particularly described in the Asset Purchase and Sale Agreement, including Exhibit A thereof (collectively the “Equipment”). The Equipment includes three 69 kV deadends, four 69 kV circuit breakers, ten 69 kV gang-operated disconnect switches (excepting the SS04 and SS06 switches), Switchyard fence, Switchyard ground grid, Switchyard service transformer and associated equipment, 69 kV protective panels and associated relays (except that associated with the Butternut Ridge Line), 50% of the Switchyard control house, 50% of the Switchyard DC Panel and 50% of the Switchyard battery, charger and associated equipment. WHEREAS, AMPT is willing to purchase the City of Oberlin's transmission Equipment in order to relieve the City of Oberlin of the transmission owner obligations and responsibilities associated with the ownership and operation of the aforementioned Equipment and achieve the City of Oberlin’s reliability and other goals. NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OBERLIN, OHIO: SECTION 1. That the City Manager is hereby authorized and directed to enter into a contract or contracts with AMPT for the sale of transmission equipment and related appurtenances, as well as the lease of land owned by the City of Oberlin, including Appendices thereto, with such changes as the City Manager and the Law Director may approve as neither inconsistent with this Ordinance nor materially detrimental to the City of Oberlin.

Page 2_ Ordinance No. 26-34 AC CMS SECTION 2. That the City Manager is hereby authorized and directed to take any additional actions as may be necessary for the City of Oberlin to fulfill its obligations under the aforementioned agreement. SECTION 3. That the City of Oberlin's electric distribution system will remain interconnected to the transmission equipment. Accordingly, while owned and/or leased by AMPT, the transmission equipment and land are found and determined to continue to be needed for a municipal purpose, and the ownership of the transmission equipment, occupation, and lease of the land by AMPT shall be in accordance with said municipal purpose. Because the transmission equipment and land will continue to be needed and used for a municipal purpose, this Council determines Chapter 721 of the Ohio Revised Code to not be applicable. SECTION 4. That, any other Ordinances and Resolutions or portions of Ordinances and Resolutions inconsistent herewith are hereby repealed, but any Ordinances and Resolutions or portions of Ordinances and Resolutions not inconsistent herewith and which have not previously been repealed are hereby ratified and confirmed. SECTION 5 . That, if any prior Ordinance or Resolution is found to be in conflict with this Ordinance, then the provisions of this Ordinance shall prevail. Further, if any portion of this Ordinance is found to be invalid for any reason, such decision shall not affect the validity of the remaining portions of this Ordinance or any part thereof. SECTION 6. It is hereby found and determined that all formal actions of this Council concerning or relating to the adoption of this ordinance were adopted in an open meeting of this Council, and that all deliberations of this Council and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code SECTION 7. To facilitate the efficient operation of the Oberlin Municipal Light and Power System, to accommodate a May 1, 2026 closing date and for reasons stated in the Preamble hereof, and provided that at least five (5) members of Council determine by motion, this Ordinance shall go into full force and effect immediately after its passage; otherwise, it shall take effect on the earliest date allowed by law. PASSED: 1st Reading: ___________________ 2nd Reading: ___________________ 3rd Reading: ___________________ ATTEST: ___________________________________ _____________________________ BELINDA B. ANDERSON, MMC EBONI A. JOHNSON CLERK OF COUNCIL PRESIDENT OF COUNCIL POSTED: EFFECTIVE DATE:

Oberlin City Council AMP Transmission Opportunities April 20, 2026 4/16/2026 Business - Confidential 1

Agenda • AMP Overview • AMP Transmission (AMPT) Overview • Overview of City’s Existing Transmission System • AMPT’s Reinforcement Project Support and Benefits • Next Steps 4/16/2026 Business - Confidential 2

AMP Overview • Nonprofit wholesale power supplier and services provider • Founded in 1971 when a group of municipality owned electric systems joined forces to: • Strengthen wholesale market buying power • Gain access to transmission • Enhance advocacy efforts • More than 130 Municipalities across 9 states • Combined Member municipalities serve more than 665,000 customers • City of Oberlin has been an AMP Member since 1974 • Drew Skolnicki is an AMP Board Member • Strong project ratings; A1 entity rating from Moodys • Approximately 235 Employees; $5.6 billion in assets*; $1.24 billion in annual revenue* *Estimated Total Assets (net depreciation) and Revenue as of year ending Dec. 31, 2025 4/16/2026 Business - Confidential 3

AMP Transmission (AMPT) Serving Members • Formed by AMP Board: August 23, 2018 • Created to own, operate and maintain transmission facilities for the benefit of its Member(s) • Nonprofit, Ohio LLC (Currently AMP is only member) • Drivers: • AMP Strategic Initiative to mitigate transmission costs • Members’ NERC Bulk Electric System (BES) obligations • Address Member system needs (reliability and capacity needs) • PJM-wide Formula Transmission Rate Approved by FERC: March 26, 2019 • Live in ATSI, AEP and Dayton Zones • Assets in Amherst, Bowling Green, Brewster, Deshler, Edgerton, Genoa, Huron, Monroeville, Napoleon, Niles, Orrville, Pioneer, Piqua, Tipp City, Versailles and Wadsworth • Ownership • 4) 138-kV substations • 3) 138/69-kV substations • 21) 69-kV substations • Total of 57.8 miles of transmission lines (138 kV and 69 kV combined) 4/16/2026 Business - Confidential 4

AMP Transmission Opportunities • AMP Transmission (AMPT) works for AMP Members - all solutions or activities need to work for the Members • Members able to retain some measure of control over existing & future transmission facilities • Cost of developing new & maintaining existing integrated transmission facilities shared with zone • Member receives cash reimbursement for any facilities sold to AMPT (at net book value) • Zonal recovery vs. 100% recovery from Member’s customers • Operational, Maintenance & Capital budget relief to lower Member’s rates • Construction costs financed through AMPT • Strategic partnership for planning Member’s future transmission needs • Member, in coordination with AMPT, determines optimal plan forward • Increase Member’s effectiveness in providing electric service to new customers driving economic development and job growth in the community 4/16/2026 Business - Confidential 5

Oberlin Transmission Costs • Very preliminary estimate of potential reliability improvements: $20M to $25M • This cost does not include the reimbursement of costs incurred with the new SW substation • Cost will be shared across the ATSI load zone • Oberlin latest cost share of transmission costs in ATSI: 0.2% • Overall estimated impact: $40,000 to $50,000 • This cost will be spread over a number of years in the final PJM rate calculations 4/16/2026 Business - Confidential 6

Existing System – Reliability Concerns • Oberlin is served via two 69 kV circuits from First Energy (FE): Henrietta-Oberlin and Shinrock-Oberlin • However, the lines are double circuited (built on the same pole line) for 1.6 miles, circled in pink • A pole failure can take out both sources to Oberlin, with service remaining out until pole/circuit repairs are made • The pole line is considered ‘inaccessible’ in utility terms: no road access • Accessing a failed structure after heavy rains or other poor ground conditions could take considerable time and delays 4/16/2026 Business - Confidential 7

Double Circuit Wood Pole Line 4/16/2026 Business - Confidential 8

AMPT Reliability Improvement Proposal • AMPT proposes to provide a 3rd, independent source to Oberlin • Resolves the concern of a total city blackout for loss of the existing double circuit line from FE • We propose to: • Purchase a portion of Oberlin’s 69 kV transmission system, and operate it as networked transmission • AMPT would propose to purchase identified transmission assets at net book value (NBV) • Current NBV estimate - $1.06M • Tap the Henrietta-Brookside 138 kV line, west of Oberlin • Install a 138/69 kV step down transformer • Construct approx. 2 miles 69kV transmission line • Tie into the Oberlin system with a new ring bus at a location agreeable to city officials • Oberlin has been planning for a new substation at the southern end of the city. • AMPT proposes using that new substation as the termination point for the new 3rd line. 4/16/2026 Business - Confidential 9

Proposed purchase AMPT proposed facility purchase is circled in green. Facilities include: • 2.1 miles of the Switchyard-Power Plant line, from Switchyard to the intersection of S Pyle- Amherst Rd and N. Coast Inland Trail • (AMPT would complete the construction of the proposed new line from that point to the new SW sub) • A majority of the 69 kV facilities at Oberlin Switchyard • All 69 kV facilities except the Butternut Ridge line terminal and breaker. • AMPT would complete the construction of 69 kV facilities at the new SW sub. • Oberlin retains ownership and construction responsibility for 12 kV facilities 4/16/2026 Business - Confidential 10

Proposed 3rd Transmission Source to Oberlin Note: The proposed new line (shown in pink) is for conceptual use only. This is not intended to show actual line routing. The line route will be determined by a siting study incorporating environmental, archeological and historical studies, and extensive public input. 4/16/2026 Business - Confidential 11

AMPT Reinforcement Project Support • Any AMPT solution to address load and reliability concerns would involve networking the transmission system (two sources in service all the time, two-way powerflow) • Necessary for AMPT to ensure that the facilities are considered integrated transmission • Provides a significant improvement in reliability to the transmission system • City will have cost responsibility for distribution transformer and distribution substation configuration changes to accommodate AMP Transmission reinforcement plan. • Any AMPT solution will require the City’s and ATSI’s concurrence • Will have to go through PJM Supplemental Project Planning process 4/16/2026 Business - Confidential 12

Additional AMPT Project Benefits AMPT can investigate other transmission opportunities for the city to address the needs such as: • Increased operational flexibility • System planning constraints • Mitigation of transmission outage impacts to the City • Promoting the development of electrical infrastructure in preparation for changing load demand • Promotes future economic development projects Any purchase by AMPT includes a right of first refusal option for the City to purchase back any transmission assets acquired by AMPT in the event that AMPT seeks to sell the assets. Business - Confidential 4/16/2026 13

Next Steps to Close Process Overview: 1. Request transmission system data (completed) 2. Conduct power flow and short circuit studies (completed) 3. Conduct a Net Book Value evaluation of facilities (completed) 4. Negotiate/develop agreements for the acquisition and continued operation of the 69 kV facilities: • Asset Purchase • Land Lease • Easement • Assignment and Assumption Agreement • Interconnection Agreement • Operations and Maintenance Agreement 5. Obtain AMP Board approval for purchase (completed) 6. Obtain City of Oberlin approval to sell assets (under consideration today) 7. Execute Agreements and close on asset purchase 8. AMPT would present our reinforcement to First Energy 4/16/2026 Business - Confidential 14

Next Steps After Close 1. FE would then provide a scope and cost estimate for their work to accommodate a 3rd source into Oberlin 2. AMPT would present our plan to PJM and stakeholders, following the Sub- Regional Transmission Expansion Plan process (PJM Supplemental project process) 3. PJM tests the AMPT proposal with a “do no harm” test 4. Once approved by PJM and Oberlin, AMPT then proceeds with design and construction 5. Estimated timeframe of 3-5 years from Oberlin approval to substation energization 4/16/2026 Business - Confidential 15

Oberlin Municipal Light & Power System • 289 S. Professor St. • Oberlin, OH 44074 • (P) 440.775.7260 • (F) 440.775.1546 TO: City Council Members FROM: Drew Skolnicki, Electric Director RE: AMPT Project DATE: April 20, 2026 Purpose The purpose of this memorandum is to provide City Council with information on an opportunity to have a third electrical feed to the city installed along with the required transmission lines. Background Oberlin’s electrical system has been fed from two First Energy 69kv lines since the late 1970’s, these two lines have not been upgraded since they were installed. The last 1.5 miles of these two lines is on a single, shared pole line, which means that any time a repair needs to take place on this line section, both lines need to be de-energized resulting in a city-wide outage. These lines are in poor condition and broken equipment has led to multiple system wide outages. Several years ago, OMLPS had discussions with First Energy regarding the possibility of improving the existing incoming lines. During these discussions First Energy drew up a plan to rebuild the lines while also separating them into two individual pole lines to increase reliability. This work was planned to be done in two phases, one of which was to be completed in June of 2024 and the second by the end of 2024. At that time OMLPS was also exploring other options to increase our system reliability and had discussions with American Municipal Power Transmission (AMPT) about the possibility of installing a third feed to the OMLPS electrical system. Given the willingness of First Energy to rebuild the existing lines the decision was made to not pursue a deal with AMPT since it did not seem necessary. However, as of April 2026, neither of the First Energy lines have been rebuilt. Our understanding is that the delay is due to difficulty acquiring some of the required easements. Since that work has fallen far behind schedule staff decided that another discussion with AMPT was needed.

AMPT Proposal In the spring of 2025 staff reached out to AMPT to discuss any system improvements that they may be able to provide for the city. AMPT suggested bringing a third feed into the new substation that the city was already looking to build on Rt 20. Benefits to the City: - AMPT will purchase a portion of the city’s existing transmission assets. - AMPT will build a third 69kv feed to the city via the new substation. - AMPT will pay for the 69kv portion of the new substation we were already planning to build. - AMPT will reimburse the city for engineering costs already spent related to the needed transmission lines. - AMPT and the City of Oberlin will execute an operating and maintenance agreement which means that AMPT will reimburse the city for any work done on the AMPT owned assets. This option will give the city a third feed from First Energy’s transmission system that we would not be able to get any other way and greatly increase the city’s reliability Financial Impact The fiscal impact of this project is very favorable for the city. Notable items include: - AMPT will pay the city for existing OMLPS transmission assets. - AMPT will pay to add a third 69kv circuit to OMLPS. - AMPT will pay for the 69kv portion of the new substation. - AMPT will reimburse OMLPS for any expenses already incurred for engineering of the 69kv transmission lines and 69kv portion of the new substation. - AMPT will pay OMLPS an annual retainer and reimburse any costs associated with the operating and maintenance of AMPT owned assets. Presentation AMPT will have staff available to provide a presentation and answer questions at the April 20th City Council meeting. Conclusion Overall, this project with AMPT will give the city a third 69kv transmission feed while greatly reducing the amount of debt needed to build a new substation and the associated transmission lines. Staff respectfully requests the adoption of the ordinance to go into immediate effect to accommodate a May 1, 2026, closing date.