January 2019

Regular Meeting of Council Wednesday, January 9th, 2019 9:00 AM Put-in-Bay Town Hall The Council of the Village of Put-in-Bay met for a Regular Meeting on Wednesday, January 9th, 2019 at 9:00 AM. President Pro-Tempe Jessica Dress called the meeting to order at 9:01 AM. Roll Call: Koehler; absent. Faris; present, Boyles; present, Dress; present, McCann; present, Ladd; absent. Mayor McCann; Absent. Solicitor Susan Anderson was present. ORDINANCE: 1207-19: An ordinance Adopting The Village of Put-In-Bay Credit Card Policy, and Declaring An Emergency. Faris moved to introduce Ordinance 1207-19; the revised Credit Card Policy for the Village of Put-in- Bay. RESOLUTION: 23-2019: A Resolution Expressing The Intent Of The Village Of Put-In-Bay To Sell Personal Property Including But Not Limited To Vehicles, Equipment, Tools and Supplies Which Are No Longer Needed For Public Use Or Are Obsolete Or Unfit For The Use For Which They Were Acquired, Bu Internet Auction In Accordance With ORC Section 721.15, And Declaring An Emergency. Faris Introduced the Ordinance as a First reading. Minutes: Dress moved to approve the minutes from December 12th and 14th, 2-18 Regular Meetings, and December 19th and 27th, 2018 Special Meetings. Faris Seconded. Voice Vote; All in Favor. Boyles abstain; was not present at those meetings. November Financials: Faris moved to approve all financial statements, bills, Purchase Orders, payments and appropriations submitted. Ladd seconded. Voice Vote: all in favor. Motion carries. Faris moved to approve Purchase Orders over $3,000.00 for 2019. Dress Seconded. Roll: McCann; yes, Dress; yes, Boyles; yes, Faris; yes. Motion Carries. Boyles moved to approve all bills submitted, Faris Seconded. Voice vote: all in favor. Motion Carries. Boyles moved to ratify the reallocation of $4,100.00 from General Fund to Fund 3301 to make debt service payment of December 21st, 2018. Faris seconded. Roll: Dress; yes, Boyles; yes, Faris; yes, McCann; yes. Motion Carries.

Boyles moved to ratify the reallocation of $7,000.00 from Administration Personnel to Legal Fund to make last payment to Walter-Haverfield for 2018 as od December 21st, 2018. McCann seconded. Roll: Boyles; yes, Faris; yes, McCann; yes, Dress; yes. Motion Carries. Boyles to table appointing a council member to Zoning/Planning Commission until after executive session. Faris moved to ratify the approval of the debt service payment of $1,329,168.75 of December 5th, 2019. Boyles seconded. Roll: McCann; yes, Dress; yes, Boyles; yes, Faris; yes. Motion Carries. Moved to ratify the approval of the General Fund to pay the interest portion of the debt service payment of $29,168.75 as of December 5th, 2018. Seconded by McCann. Roll: Faris; yes, Dress; yes, McCann; yes, Boyles; yes. Motion Carries. Police Department Expenditures: Boyles moved to approve the payment for a lighting system for the Police Department’s two new golf carts in the amount of $5,000.00. Faris Seconded. Roll: Dress; yes, Boyles; yes, McCann; yes, Faris; yes. Motion Carries. Boyles moved that those funds be taken from Fund 2092; Law Enforcement Capital fund. Faris Seconded. Roll: Dress; yes, Boyles; yes, McCann; yes. Faris; yes. Motion Carries. 2019 Payroll Dates: Faris moved to approve the 2019 payroll dates. Boyles seconded. Voice Vote: all yes. Motion Carries. 2019 Mayor’s Court Dates: Faris moved to approve the 2019 Mayor’s Court Dates. Seconded by Boyles. Voice Vote: All yes. Motion Carries. 2019 Council Meeting Rules: Dress discussed the modification of the council rules to include Council notification of meetings by Email. Legal Counsel will draft a section to be included in the 2019 Council Rules that states notification by email and text message and for the option to opt out of those said notifications if properly addressed with the Fiscal Officer. Council chooses not to take action on this matter until next month. 2019 Committee Seats: Boyles moved to approve current committee seats for 2019. Dress seconded. Voice Vote: All yes. Motion Carries. President Pro-Tempore: Faris moved that Jessica Dress be elected/appointed as President Pro-Tempore for 2019. Boyles seconded. Roll: Boyles; yes, Faris; yes, McCann; abstain, Dress; yes. Motion Carries. Faris moved that the nominations be closed. Boyles Seconded. Roll: Boyles; yes, McCann; abstain, Faris; yes, Dress; yes. Motion Carries.

Public Records Designee: Faris moved to appoint Fiscal Officer as official Public Records designee. Dress Seconded. Roll: McCann; yes, Boyles; yes, Faris; yes, Dress; yes. Motion Carries. Tree Commission: Dress moved to approve Kendra Koehler for a three- year term on the Village Tree Commission. McCann Seconded. Roll: Boyles; yes, Faris; abstain; Dress; yes, McCann; yes. Motion Carries. Hinkle Reporting: Fiscal Officer addressed council on a proposal from Julian and Grube, Inc. to prepare 2018 Hinkle Report for the Auditor of State. Filing frees not to exceed $1,500.00. Faris moved to approve the proposal for the preparation of the 2018 Hinkle Report. Boyles seconded. Roll: Dress, yes, Boyles; yes, Faris; yes, McCann; yes. Motion Carries. ILYA: *See Exhibit A Boyles moved to set the rates listed in Exhibit A for 2019, 2020, and 2021. Faris seconded. Roll: Boyles; yes, McCann; yes, Faris; yes, Faris; yes. Motion Carries. Rolling Pub: Dress would refer this issue to the safety committee to discuss the possibility of assigning the vehicle to a specific route and to follow specific rules and regulations. Hiring of Full-Time Police Officer: Chief Riddle seeks approval of council for the hiring of a new full-time police officer to start January 23rd, 2019 at the rate of $42,000.00 per year. Dress moved to approve the hiring of Michael Russo as a full -time policer officer with the Corporal rank at $42,000.00 per year. Boyles seconded. Roll: Faris; yes, Boyles; yes, Dress; yes, McCann; yes. Motion Carries. Public Participation: None. Reports: Administrator: Water Plant Supervisor presented council with an update on Ozone. Poggemeyer has not submitted drawings and project is not out to bid yet. Village was asked to sign a letter of intent for the purchase of the equipment. Legal Counsel intends on looking further in to matter, as it is not wise to bind itself to a contract without it going out to bid first. Also addressed council on Poggemeyer’s request for council to approve advertisement for the bid in paper and on the Village website. Timeline being contract signed end of February, and funds to be dispersed March 1st, 2019. Legal Counsel would prefer clarity on the advertisement for bid. Mendoza asked Poggemeyer for a draft of the advertisement for bid.

Water/Sewer Committee would like to set up a date to meet with Poggemeyer to discuss drawings, bidding, and timeline. Chief of Police: Addressed council on a grant available for safety vests. 75/25 match; it is BWC funded. The police Department applied for the grant. If approved, grant would insure $4,000.00 towards the vests; Police Department would be responsible for $1,000.00. Chief also requested the approval to purchase a treadmill for police housing. Costs to be within $1,000.00-$1,500.00. Treadmill will be used by police officers when they are on-call and off duty. Legal Counsel recommends looking in to opinions of the Ohio Attorney General on the purchase of police department exercise equipment, insuring it is a legitimate public expenditure. Fiscal Officer: Legal Counsel: Update on small cells: In August and Ordinance and a template with design guidelines was prepared; in accordance with HB 478 Ohio Law Passed. Subsequent to that passing, the FCC passed an Order which pre-empts all state and local laws on small cell issues. Order will go in to effect January 14th, 2019. Village will need new legislation that will work in parameters of the FCC Order that was passed. Council is supportive of legal Counsel drafting a new Ordinance. New Taxi Cab License/ Application. Dress wants to refer this to the safety committee and legal counsel to further investigate the Ordinances, number of cabs and cab companies currently. Executive Session: Boyles moved for council to enter into executive session to discuss appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee. And to discuss imminent and pending litigation. ORC 121-22. Seconded by Faris Roll Call: Boyles; yes, Dress; yes, McCann; yes, Faris; yes. Motion Carries. Council entered executive session at 9:45 AM. Faris moved to exit executive session. Boyles seconded. Roll Call: Dress; yes, McCann; yes, Faris; yes, Boyles; yes. Motion Carries. Council returned from executive session at 10:46 AM. Council action on appointing a member to Zoning/Planning Commission will be tabled until February Regular Meeting. Boyles moved that he stay on Planning Commission for January, February, and March of 2019. Faris seconded. Roll: Dress; yes, Boyles; yes, McCann; abstain, Faris; yes. Motion Carries.

Water Plant Supervisor presented council with a draft advertisement for bid from Poggemeyer for the entire project. *See Exhibit B. Faris moves the approval of Poggemeyer to go out to bid for the furnishing of the necessary materials and the construction for the water treatment plant HAB/ozone treatment system project. Boyles seconded. Roll: McCann; yes, Boyles; yes, Dress; yes, Faris; yes. Motion Carries. Council will have a work session Wednesday January 16th, 2019 at 1:00 PM. To meet with Poggemeyer and water/sewer committee members. ADJOURN: Moved by Boyles that we adjourn the Regular Council Meeting. The motion was seconded by Dress. Voice vote; All, yes. Motion carried. Meeting Adjourned at 11:07 AM. _____________________________ Attest:___________________________ Mayor Fiscal Officer